• Title: Principal

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA

It is recommended that the Board of Education approve the March 21, 2019, regular board meeting minutes.  

This item was postponed from the April 3, 2019, board meeting.

It is recommended that the Board of Education approve the April 3, 2019, regular meeting minutes.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Maureen Bradford          
• Dates: 02/08/19-02/28/19 02/08/19-05/31/19
• Amount not to exceed: $3,750.00
• Description: To review and provide input on the CTEIG proposal and the MOU between JAMS and the Torvus Group re: Managing Me: Middle School Curriculum. In addition, create document for principals on allowable expenditures under Title I, prepare for Healthy Kids Survey Administration, and assist with completion of Consolidate Application for Funding.
• Site: Educational Services
• Funding: 01-00000-0-19600-21000-5802-030-1300
• (Amend dates. Original contract approved on 02/07/19)

• Contractor: School Innovations & Achievement        
• Dates: 07/01/19-06/30/22
• Amount not to exceed: $82,800.00
• Description: Consulting Services to assist District in the preparation and filing of reimbursement claims for the cost of mandate. (Year 1: 07/01/19-06/30/20: $27,600.00; Year 2: 07/01/20-06/30/21: $27,600.00; Year 3: 07/01/21-06/30/22: $27,600.00)
• Site: Fiscal Services
• Funding: 01-90100-0-00000-73000-5802-050-1500

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the core instructional materials listed below be adopted for the Santa Monica-Malibu Unified School District.

Background: The History-Social Science Framework for California Public Schools on July 14, 2016. The course descriptions were completely rewritten to reflect the inclusionary objectives of the State Board of Education (SBE) and the California Department of Education (CDE) (e.g. the FAIR Act (enacted January, 2012). 

The guiding principle of the History-Social Science Framework is a focus on student inquiry and engaged, civic-minded students. Additionally, the framework emphasizes the need for literacy and language instruction across content.

The CDE released a list of approved instructional materials in November, 2017. Over the past year, History-Social Science teachers from across our three high schools engaged in a vetting process, which included two (eight-week) pilots of two of the most promising instructional materials/programs. As a result of this process, the teachers recommend the adoption of the instructional materials listed below for World History, U.S. History, Government and Economic courses. 

SMMUSD allocates approximately $1.2 million annually to adopt new instructional materials per the CDE adoption cycle. 

California Social Sciences High School – 8 YR W/ Digital Courseware license

World History: The Modern Era (California edition)  ISBN: 9780328986903 Bundle: Student Edition, Realize Digital Courseware 8-year License, Reading and Note Taking Study Guide 8-year subscription, Reading & Writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

United States History: The Twentieth Century (California edition) ISBN: 9780328986910 Bundle: Student Edition, Realize Digital courseware 8-year License, Reading and Note Taking Study Guide 8-year subscription, Reading & writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

Magruder’s American Government (California edition) ISBN: 9780328987115 Bundle: Student Edition, Realize Digital Courseware 8-year License, Reading and Note Taking Study Guide 8-year subscription, Reading & Writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

Economics: Principles in Action (California edition) ISBN: 9780328987023 Bundle: Student Edition, Realize Digital Courseware 8-year License, Reading and Note Taking Study guide 8-year subscription, Reading & Writing Notepad: Inquiry Companion 8-year subscription, Teacher’s Edition and Answer Key.

Adoption requested by the History Department staff at Santa Monica, Malibu, and Olympic High Schools.

In accordance with the Board of Education policy, the textbook(s) listed have been on public display for the past two weeks in the Educational Services Department at 1630-17^th Street, Santa Monica, CA 90404

The History-Social Studies Instructional Materials presentation and FAIR Act information provided by the publisher, are attached. 

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018-2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. 

The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA -wide non-public school/non public agency reserve account. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from March 28, 2019 through April 25, 2019 for fiscal / 19.

It is recommended that the Board of Education accept, with gratitude, checks totaling $21,966.25 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $21,966.25 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education adopt Resolution No. 18-44 – Increase Board Member Compensation for 2019-20 Pursuant to Board Bylaw 9250.

Education Code section 35120 governs the amount of compensation paid to school district board members and authorizes various levels of compensation based on average daily attendance (ADA) and other factors.  Section 35120(a)(4) provides, based upon SMMUSD’s average daily attendance (between 10,000 and 25,000 ADA), that the district’s board members may be compensated in a sum not to exceed $400 per month.

Education Code section 35120(e) provides that, annually, "the governing board may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5% based on the present monthly rate of compensation."

Based on the plain language of the statute, the Board can increase its monthly compensation 5% from its current amount, from $420 to $441 a month. 

In September 2018, the board adopted Resolution No. 18-09 to raise the monthly compensation for board members from $400 to $420.  Prior to that resolution, board member compensation had not been increased for 23 years. 

This increase in compensation will take effective July 1, 2019.

It is recommended that the Board of Education amend the Certification of Signatures, as presented on December 13, 2018, in Recommendation No. VIII.B.2., to change the signature authority to include Mr. David E. Malone, CPSM as Director of Purchasing.

It is further recommended that the attached document "Certification of Signatures" be completed and filed with the County Superintendent of School in accordance with Education Code Section §42633. Mr. Malone's signature will be considered valid as of May 1, 2019.

It is recommended that the Board of Education approve the partial release of $88,419.06 of the $176,838.12 of the total retention currently withheld to Waisman Construction, Inc. for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project (DSA 03-118507). 

On April 12, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in the amount of $ 3,207,665.00.  Seven change orders totaling $329,097.48 were subsequently approved and increased the contract amount to $3,536,762.48.

On February 12, 2019, a Certificate of Substantial Completion for the project was issued to Waisman Construction, Inc.  On March 22, 2019, the Notice of Completion was filed with the County of Los Angeles. 

As the scope of work is substantially complete and the District is utilizing the parking lot and other improvements made to the site, the District is electing to prepay $88,419.06 of the $176,838.12 of withheld retention to Waisman Construction, Inc. 

The District will release the balance of the withheld retention to Waisman Construction, Inc. following acceptance of the contract and work as complete by the Board of Education.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs/Construction
• DSA #: 03-118507

It is recommended that the Board of Education award project assignment #4 to dsk Architects to provide Architectural Design Services for Washington West/Child Development Center – Window, Paint, Floors & Doors Project, HVAC & Fire Alarm Project in an amount not to exceed $15,604.00 for a total contract amount of $182,644.00.

Additional architectural and engineering fees are required for the following services: review of the District’s extensive and complex ADA database and incorporation of path of travel upgrades not in the original scope of work; additional meetings to coordinate audio visual upgrades with District AV staff, add lighting to stage area.   

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES  
• Account Number: 85-90905-0-00000-85000-5802-070-2600
• Description: Architectural Design Services

MEASURE ES FUNDING:

• Project Assignment #1 – Washington West: $88,685.00
• Project Assignment #2 – Washington West: $71,080.00
• Project Assignment #3 – Washington West: $7,275.00
• Project Assignment #4 – Washington West: $15,604.00
• TOTAL CONTRACT AMOUNT: $182,644.00

It is recommended that the Board of Education accept as completed all construction under the contract issued to Johnson Controls/SimplexGrinnell, for the Santa Monica High School – Sealy Field Project for the installation and commissioning of the fire alarm system for the relocated Restroom Fire Alarm located on Sealy Field for a final contract amount of $15,820.70. 

At the August 16, 2018 Board of Education Meeting, a contract was awarded to SimplexGrinnell for the amount of $15,820.70.  No change orders were issued, resulting in a final contract amount of $15,820.70

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to SimplexGrinnell.  No further correction items remained at that date as all work had previously been completed successfully.  In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-0000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education approve Change Order #02 with Ampco Contracting for the Santa Monica High School – Discovery Building Project - Olympic Spur, for change in scope as detailed below, in the total amount of $ 200,478.13 for a total contract amount $2,213,458.03 with 7-day impact to the schedule.

On June 28, 2018 the Board awarded to Ampco Contracting, the Olympic Spur Project, in the amount of $1,997,000.00.

The following is a summary of the scope changes: The QSP inspections were added to the project to ensure compliance with SWPPP requirements; Elements of the previous wayfinding signage and banners project could not be completed until the Olympic Spur was completed and until such time that DSA approval was received for certain signs, so that cost was broken out of the original wayfinding project and added here; A concrete sub-slab was added beneath the pavers in the high trafficked, vulnerable areas to minimize the possibility of damage; the installation of the base for the gate motor and conduits for the gate operation, which will be installed as part of the Discovery project; The inclusion of a sealant between the tennis court and retaining wall to minimize stormwater intrusion at that location; Install steps and an ADA ramp from the tennis courts to the baseball field to provide an alternative emergency evacuation route and for improved east/west access; and the installation of a removable hand rail to provide access to the 6^th Street gate motor.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

COR:

• 1 - QSP Inspections: $5,644.50
• 4 - Wayfinding Signage and Banners: $70,903.87
• 6 - Mortar slab under pavers: $6,304.58
• 7 - Additional conduit and gate motor slab: $17,517.25
• 8 - Prep and install flexible joint between post tensioned slab and retaining wall: $2,713.96
• 9 - Install stairs and ramp from tennis court to baseball field: $91,793.16
• 11 - Changes to the handrail design: $5,600.81
• Total: $200,478.13

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $1,997,000.00
• CHANGE ORDER #01 - Hand work around fiber optic facility: $16,006.90
• CHANGE ORDER #02 - Change in scope: $200,478.13
• TOTAL CONTRACT AMOUNT: $2,213,485.03                   

It is recommended that the Board of Education approve Change Order #10 with Ampco Contracting for the Santa Monica High School – Discovery Building Project - Demolition of Science and Technology Buildings. The total value of the Change Order credit is ($1,402.94) for a total contract amount $5,196,116.73 with 4-days impact to the schedule.   

On May 3, 2018 the Board awarded to Ampco Contracting, the abatement contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $3,954,000.00.

During the course of demolition, a significant number of unforeseen conditions were encountered mostly involving hazardous waste and buried structures. This continued throughout the project which has resulted in a total of 10 change orders to date. A credit for a construction trailer which would have been impractical due to the nature of the work and so was omitted from the scope; and the removal and disposal of an underground storage tank and contents that had been identified, in the original Environmental Impact Report, to contain hazardous waste. The remaining items were dealing with site conditions that arose during the project. The project is now largely complete and only a balancing change order is expected, which will conclude the project.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

The following is a tabulation of the Change Order Requests making up this Change Order #10:

COR

• 46 - Savings attributed to not providing a site trailer per contract requirements: ($24,194.89)
• 47 – Unclog existing storm drains: $1,204.94
• 48 - Use of mandrill to remove concrete from storm drain: $5,051.50
• 49 - Remove and dispose of (UST) tank that was identified in the EIR: $16,535.51
• Change Order Summary Total: ($1,402.94)

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - $3,954,000.00
• CHANGE ORDER #01 - Abatement of Technology Building: $394,063.43
• CHANGE ORDER #02 - Relocation of trees: $36,120.00
• CHANGE ORDER #03 - Relocation of trees: $63,303.02
• CHANGE ORDER #04 - Move trees, electrical breakers and haz waste: $225,806.00
• CHANGE ORDER #05 - New Fencing, Sc Quad sewer MH, Michigan fence: $57,166.43
• CHANGE ORDER #06 - New Fence screening -Michigan fence: $6,457.95
• CHANGE ORDER #07 - SWPPP and Bulletin 1: $257,981.37
• CHANGE ORDER #08 – Various: $83,099.67
• CHANGE ORDER #09 - Fencing; Unforeseen conditions: Asphalt $119,521.80
• CHANGE ORDER #10 - Credit for trailer; removal of UST; other T&M: $(1,402.94)
• TOTAL CONTRACT AMOUNT: $5,196,116.73

It is recommended that the Board of Education approve Contract Amendment #28 to Leighton Consulting Inc. for Santa Monica High School – Discovery Building Project – Pico Gate to provide geotechnical observation services for the installation of the shoring for the excavation to the Discovery Building in an amount not to exceed $47,468.00 for total contract amount of $669,442.00.

The district requested a proposal for geotechnical oversight services for the installation of the shoring system for the Discovery Building. The shoring design is based on the geotechnical investigation and report that was undertaken by Leighton and is a natural extension of those services as they have an intimate knowledge of the conditions in the field.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118774

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – LMS Geotech: $8,384.00
• CONTRACT AMENDMENT #23 – Samohi: Demo and Utility Bldg: $21,305.00
• CONTRACT AMENDMENT #24 – Samohi: Olympic Spur – Materials: $79,063.00
• CONTRACT AMENDMENT #25 – Samohi: Olympic Spur – Perc Tests: $9,551.00
• CONTRACT AMENDMENT #26 – Samohi: Olympic Spur – Perc Tests: $8,365.00
• CONTRACT AMENDMENT #27 – Malibu: Pt. Dume: $49,936.00
• CONTRACT AMENDMENT #28 – Samohi: Shoring for Discovery: $47,468.00
• TOTAL CONTRACT AMOUNT: $669,442.00

It is recommended that the Board of Education award a contract to Benyon for the Santa Monica High School – Interim Repairs and Upgrades Project -Track Replacement in an amount not to exceed $345,335.00.

As a part of the Santa Monica High School Improvements Project, it has been determined that the running track around the football field is severely worn out and needs to be replaced. This consists of removing the old track material, prepping the underlayment to receive new surfacing material, installing the new track surface and applying lane lines and track markers as designated. The “SAMOHI VIKINGS lettering will also be repainted. The track will be updated to Samohi Blue and Gold school colors.

The District will contract for the procurement and installation of the new track surface in accordance with Beynon’s proposal dated March 26, 2019 in the amount of $345,335.00 per the CMAS contract No: 4-12-78-0063A which is based on GSA Advantage pricing per Contract No: GS-07F-9631S, with an expiration of 11/30/2021, the use of which was authorized by the Board during the 05/04/2017 meeting.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Budget Category: Construction Contract

It is recommended that the Board of Education accept as completed all work contracted for the indicated Purchase Orders. A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education.

• School: Cabrillo Elementary School
• Project: Windows, Paint, Floors & Doors Project
• Funding: Measure ES                        
• Vendor Name: Ecobuild Inc.
• PO Number: 183875 
• Amount: $14,896.00
• Substantial Completion Date: 8/20/17

• School: Cabrillo Elementary School
• Project: Windows, Paint, Floors & Doors Project
• Funding: Measure ES                        
• Vendor Name: Ecobuild Inc.
• PO Number: 178130
• Amount: $24,888.00
• Substantial Completion Date: 8/20/17

• School: Santa Monica High School
• Project: Discovering Project
• Funding: Measure ES                        
• Vendor Name: Ecobuild, Inc
• PO Number: 193389
• Amount: $10,943.39
• Substantial Completion Date: 4/6/19

• School: Lincoln Middle School
• Project: Athletic Field and Track Replacement Project
• Funding: Measure ES                        
• Vendor Name: EasyTurf, Inc.
• PO Number: 192294
• Amount: $7,788.28 
• Substantial Completion Date: 1/21/19

It is recommended that the Board of Education award a contract to USA Shade & Fabric Structures under a piggyback contract in an amount not to exceed $21,692.00.

As part of the new Project Based Learning (PBL) Program that will be instituted in Fall 2019 at Olympic High School, the program has requested an exterior 10’ x 15’ x 10’ high shade structure be installed outside Room 303 (previously Rm. 15) to facilitate outdoor learning adjacent to the classroom.

This award utilizes Fullerton Joint Union High School District’s Piggyback Bid #1516-15 – Shade Structures Brand DSA Preapproved Shade Structures – Shade Structures, Inc. dba USA Shade & Fabric Structures valid from July 1, 2018, through June 30, 2019, the use of which authorized by the board during the 02/07/19 meeting.

Funding Information

• Budgeted: Yes
• Fund: ES
• Source: Measure ES
• Account Number: 87-90915-0-00000-85000-6200-014-2600
• Budget Category: Building and Building Improvement

It is recommended that the Board of Education approve Contract Amendment #12 with Leighton Consulting Inc. to provide additional geotechnical observation and testing, special inspection & materials testing services for Malibu Middle & High School – Campus Improvements Project (Phase 4) in an amount not to exceed $139,851.00 for total contract amount of $1,286,071.50.

Leighton Consulting, Inc. provided additional geotechnical observation and testing, special inspections and material testing services at Malibu Middle & High School. Leighton’s scope of work is presented in their proposals both dated April 9, 2019. These changes resulted in Leighton’s performing additional efforts which exceeded the previously estimated scope of work per the Board Approved CA#09 and CA#10 proposals for December 12, 2018, work plan. Additional fees were incurred in order to complete the project at Malibu High School.

Geotechnical (soils) Testing:

Phase 4 – Building E Replacement (DSA #03-117640): Consist of Installation of a new modular two-story, 19,400-square-foot Classroom/Restrooms Building (PC approved, Growth Point Structure), construction on-site of an elevator tower and other associated improvements including site work and landscaping in the amount of $34,304.00.

Material Testing Services:

Phase 4 – Building E Replacement (DSA #03-117640): Consist of Installation of a new modular two-story, Classroom/Restrooms Buildings (a “Pre-Approved Portable, Growth Point Structure), including an elevator tower and other associated improvements, site work and landscaping in the amount of $105,547.00.

Funding Information

• Budgeted: No
• Fund: 83-90500-0-00000-85000-5802-010-2600
• Source: Measure BB
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-113456

MEASURE BB FUNDING:

• Original Contract: $14,610.00
• Contract Amendment #01: $197,510.00
• Contract Amendment #02: $17,500.00
• Contract Amendment #03: $4,800.00
• Contract Amendment #04: $26,124.00
• Contract Amendment #05: $14,085.00
• Contract Amendment #06: $732,024.00
• Contract Amendment #07: $13,107.00
• Contract Amendment #08: $22,633.50
• Contract Amendment #09: $70,281.00
• Contract Amendment #10: $15,294.00
• Contract Amendment #11: $18,252.00
• Contract Amendment #12: $139,851.00
• Total Contract Amount: $1,286,071.50

Funding for this item will be through Program Reserve Shortage.

It is recommended that the Board of Education approve Contract Amendment #03 with FACS for Malibu Schools – Malibu Fire to perform additional Air Monitoring consulting services in an amount not to exceed $22,555.00 for a total contract amount of $312,102.00.

One January 17, 2019, the BOE approved an award of contract to FACS. Following the fires, it became clear that there was insufficient air quality monitoring by the South Coast Air Quality Management District (SCAQMD), Environmental Protection Agency (EPA) or any other public agency in the burn areas. There was a concern that the burn areas would have increased pollutants in the air, especially as winds blew and burned out homes were cleared. The District has contracted with Forensic Analytical Consulting Services (FACS) to develop and monitor an air quality system to be deployed at all four Malibu schools, PAH Air and Wipe sampling at all four Malibu schools and limited soil assessment at MMHS. We have requested that FACS extend their air monitoring services for an additional 2 months. Reference Project #PJ40122. End date to be June 12, 2019.

Funding Information

• Budgeted: No
• Fund: 25
• Source: Capital Facilities Fund
• Account Number: 25-90100-0-00000-82000-5802-050-1500
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

CAPITAL FACILITIES FUNDING:

• ORIGINAL CONTRACT – MMHS Malibu Fire: $203,469.00
• CONTRACT AMENDMENT #01 – MMHS Malibu Fire: $43,438.00
• CONTRACT AMENDMENT #02 – MMHS Air Monitoring: $42,640.00
• CONTRACT AMENDMENT #03 – Long Term Air Monitoring: $22,555
• TOTAL CONTRACT AMOUNT: $312,102.00

It is recommended that the Board of Education approve Contract Amendment #21 with dsk Architects to provide additional architectural and engineering design services for Point Dume Elementary School – Malibu Alignment Project in an amount not to exceed $81,995.00 for a total contract amount of $1,456,329.00.

Provide additional architectural and engineering services required to design the Main Playground Area at Pt. Dume ES which is being impacted by the placement of the portable classrooms and bring the playground area up to current safety standards. This project includes providing new play equipment, and all necessary civil engineering services including grading, drainage, landscape and hardscape to meet ADA path of travel requirements. 

In addition, provide playground design for Kindergarten Playground which will also be impacted by the placement of a portable building to increase the capacity of the Kindergarten.

Funding Information

• Budget: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/AE Design Services 

MEASURE ES FUNDING

• ORIGINAL CONTRACT – Webster – WPF: $192,235.00
• CA #01 – Webster ES – WPF: $27,470.00
• CA #02 – Webster ES – WPF: $N/A
• CA #03 – Webster ES – WPF: $10,000.00
• CA #04 – Webster ES, Pt. Dume ES – PFD addl services: $34,762.00
• CA #05 – Webster ES – WPFD: $58,480.00
• CA #06 – Olympic HS – WPFD and HVAC Project: $379,828.00
• CA #07 – Olympic HS – HVAC Project addl services landscape: $18,364.00
• CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp: $18,950.00
• CA #09 – Webster ES – WPF additional services construction mgmt.: $9,555.00
• CA #10 – Olympic HS – WPFD additional design services: $44,611.00
• CA #11 – Pt. Dume ES - Malibu Alignment –Interim Housing: $66,910.00
• CA #12 – Pt. Dume ES – PFD additional design services:  $26,361.00
• CA #13 – Pt. Dume ES PFD, Franklin ES, WPFD & HVAC – addl design services: $107,139.00
• CA #14 – Pt. Dume ES, Olympic HS – WPFD & HVAC – additional design services: $89,947.00
• CA #15 – Webster ES - Malibu Alignment –, Play Yards: $57,534.00
• CA #16 – Pt. Dume ES - Malibu Alignment –Wastewater Treatment: $118,327.00
• CA #17 – Pt. Dume ES PFD, Franklin ES WPFD & HVAC – additional design services: $72,900.00
• CA #18 – Pt. Dume ES – HVAC – additional design services: $6,665.00
• CA #19 – Franklin ES – WPFD & HVAC – additional design services: $22,345.00
• CA #20 – Pt. Dume ES – Malibu Alignment – additional design services: $11,951.00
• CA #21 – Pt. Dume ES – Malibu Alignment – Pt. Dume Playground – addl design services: $81,995.00
• TOTAL CONTRACT AMOUNT: $1,456,329.00

It is recommended that the Board of Education approve Contract Amendment #18 with Psomas to perform biological and cultural resources monitoring services at John Adams Middle School - Performing Arts Center Project in an amount not to exceed $26,000.00 for a total contract amount of $256,312.00.

The scope of this contract amendment includes biological and cultural resources monitoring services. This monitoring will help the District achieve compliance with mitigation measures specified in the John Adams Middle School (JAMS) Auditorium Replacement Project Mitigated Negative Declaration and applicable regulations therein.

The scope of work is divided into 4 separate tasks:

1. Project initiation/coordination
2. Pre-construction surveys for nesting birds
3. Native tree protective measures (implementation of best management practices)
4. Cultural resources monitoring

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number: 87-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount - Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 - JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 - Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 - Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 - Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 - Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• TOTAL CONTRACT AMOUNT: $256,312.00

It is recommended that the Board of Education approve Amendment #04 with KOA Corporation to provide a signing and striping plan for Point Dume Elementary School - Malibu School Alignment Project in an amount not to exceed $3,900 for a total contract amount of $30,600.00.

The scope of this contract amendment includes services provide a signing and striping plan at Pt. Dume Elementary School. This contract amendment was necessitated by comments made by the City of Malibu for the installation of two speed feedback signs on Grayfox Street adjacent to the Pt. Dume Elementary School. Task to complete this work:

1. KOA to prepare a signing and striping plan at Grayfox Street between Grasswood Avenue and Fernhill Drive to accommodate the proposed speed feedback signs
2. KOA to coordinate with the City and District regarding project design matters. Coordination of plan submittals with the District prior to submittal to the City.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Professional Services

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $15,200.00
• CONTRACT AMENDMENT #01 – Additional Data Collection: $4,900.00
• CONTRACT AMENDMENT #02 – Supplemental Traffic Analysis: $3,300.00
• CONTRACT AMENDMENT #03 – Supplemental Traffic Analysis: $3,300.00
• CONTRACT AMENDMENT #04 – Signing and Striping Plan: $3,900.00
• TOTAL CONTRACT AMOUNT: $30,600.00

It is recommended that the Board of Education award an agreement for the ASCIP OCIP for John Adams Middle School – Performing Arts Center Project - to Alliance of Schools for Cooperative Insurance Programs in an amount not to exceed $795,810.00.

The Board Adopted Resolution No.18-18 during the December 13, 2018 meeting to approve the use of the ASCIP OCIP for the John Adams Middle School – Performing Arts Center project.  The District obtained a proposal for the insurance coverage for the project.  The costs of the coverage proposed is based on a hard construction cost of $30,000,000.00, which results in a total premium of $795,810.00.

Funding Information

• Budgeted: Yes
• Fund: 87
• Account Number: 87-90904-0-00000-85000-6200-011-2600
• Source: Measure ES
• Budget Category: Construction Contract

It is recommended that the Board of Education approve Contract Amendment #19 with Psomas to provide CCTV Services and Legal Description for Point Dume Elementary School – Malibu Schools Alignment Project - Interim Housing at Pt. Dume in an amount not to exceed $3,650.00 for a total contract amount of $259,962.00.

The scope of this contract amendment includes:

1. CCTV Services to determine an invert and end location of an existing storm drain line. Said line starting at a catch basin located on Fernhill Drive approximately 300 feet southwesterly from the intersection of Grayfox Street and Fernhill Drive.($2,150)
2. Preparation of a Legal Description and Exhibit tying lots 133 to 136 inclusive. ($1,500)

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount - Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 - JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 - Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 - Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 - Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 - Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• TOTAL CONTRACT AMOUNT: $259,962.00

It is recommended that the Board of Education approve Contract Amendment #35 with Alta Environmental to provide professional services for abatement monitoring at John Adams Middle School – Performing Arts Center Project in an amount not to exceed $18,050.85 for a total contract amount of $1,824,971.02.

Alta Environmental has been requested to provide asbestos and lead abatement monitoring and clearances as needed during construction activities related to the Performing Arts Center project at John Adams Middle School. Alta will assign Cal-OSHA and CDPH certified/accredited personnel to provide project monitoring services including air sampling, project documentation and clearance sampling during the work.

The work will be invoiced on a time and materials basis not to exceed $18,050.85 for these services.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring: $12,320.78
• CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors: $6,897.00
• CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring: $60,039.00
• CA #32 – Samohi – Air Sampling for Procedure 5 asbestos: $11,836.00
• CA #33 – Franklin ES and McKinley ES – PCB Sampling: $44,253.75
• CA #34 – MMHS – PCB Source Sampling: $17,410.00
• CA #35 – JAMS – PAC – Abatement Monitoring: $18,050.85
• TOTAL CONTRACT AMOUNT: $1,824,971.02

It is recommended that the Board of Education approve Change Order #01 with NOVUS Construction for the John Adams Middle School – HVAC & Fire Alarm Project in the amount of $55,708.14 for a total contract amount of $4,045,708.14, and 0 days of schedule impact.

On October 4, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to NOVUS Construction the construction contract for the John Adams Middle School – HVAC & Fire Alarm Project in the amount of $3,990,000.  Notice to proceed was given on November 5, 2018.

The changes for this Change Order #01 include: Underground Utility Survey by C-Below to identify & map unidentified underground utilities for construction boring and trenching; Existing Duct Cleaning in buildings H, L, N, R & U; Reviewing Bldg. C and Bldg. J to determine extent of TSI attic HAZMAT; Reviewing Bldg. T to determine extent of attic HAZMAT and provide access panel penetrations to access attic space of Bldg. N as the existing access panels were obstructed.

This Change Order No. #01 is necessary to reimburse NOVUS Construction for the added cost of Constructing John Adams Middle School – HVAC & Fire Alarm Project.

Change Order No. #01 includes a 0-day increase to the contract time and funding is from Program Reserve shortages.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-011-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118598

MEASURE ES FUNDING

• Original Contract: $ 3,990,000.00
• Change Order #01 – Utility Survey: $55,708.14
• TOTAL CONTRACT AMOUNT: $4,045,708.14

It is recommended that the Board of Education award an agreement to provide Move Management Services to King Office Services for John Adams Middle School – HVAC & Fire Alarm Project in an amount not to exceed $41,919.90.

District requested that King Office Services provide a proposal for the move management services including the container rentals. King performed the move services for the 2017 summer WPFD projects.  King will empty all spaces that will be under construction, storing contents and then will move all contents back. The proposal received is based on time and materials for a total not to exceed amount which includes contingency. Costs associated are as follows:

• Building H – Preschool Spring Break Move: $20,966.90
• Building T – Art Summer Move: $20,953.00

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-5802-011-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve Contract Amendment #01 with King Office Services to provide additional Move Management Services for the Franklin Elementary School - Windows, Paint, Floors & Doors Project in the amount of $16,787.00 for a total contract amount of $119,244.54.

The District requested additional move services due to revised construction schedules for the Franklin Elementary School – Kinder Classrooms projects.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600
• Budget Category: Other Services/Operating Expenditures

MEASURE BB AND ES FUNDING:

• Original Contract: $102,457.54
• Contract Amendment #01 – Franklin: $16,787.00
• TOTAL CONTRACT AMOUNT: $119,244.54

It is recommended that the Board of Education approve Contract Amendment #01 with Direct Source Communications to provide additional Technology Move Management Services for  Franklin Elementary - Windows, Paint, Floors & Doors Project (School Bldgs. M & H) in the amount of $4,885.87 for a total contract amount of $27,904.82.

The District requested additional move services due to revised construction schedules for the Franklin Elementary School Bldgs. M & H Project.

Funding Information

• Budgeted: Yes          
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600
• Budget Category: Other Services/Operating Expenditures

MEASURE ES FUNDING:

• Original Contract: $23,018.95
• Contract Amendment #01 – Franklin: $4,885.87
• TOTAL CONTRACT AMOUNT: $27,904.82

It is recommended that the Board of Education approve Change Order #03 with Elite Modular for Point Dume Elementary School - Malibu Alignment Project for a credit amount of ($153,691.20) for a total contract amount $1,163,827.14.

The Board authorized the extension and use of the Savanna School District’s piggybackable bid awarded to Elite Modular during the 8/16/18 meeting. The DSA approved portable buildings and appropriate services are specified under Project Bid #SSPS, #40-09/2016-17 valid through January 17, 2019.

On 8/16/18, the Board approved a contract with Elite Modular to provide the Interim Housing classrooms, restrooms, and admin offices at Point Dume Marine Science School as a part of the Malibu Schools Alignment Project. The proposal included leasing of Seven 24’ x 40’ classrooms, One 36’x40’ kindergarten classroom, One 8.5’ x 40’ restroom building, and One 36’x40’ Administration Office. This credit change order is as a result of the District’s request to eliminate two (2) of the 24x40 portables.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5630-019-2600
• Budget Category: Hard Costs \ Construction Contracts\ Modulars

MEASURE ES FUNDING

• Original Contract:         
• 1^st year, rental, improvements, delivery, crane & installation: $457,287.33
• Rental only per year at $57,800 total for years 2 to 5: $596,933.32
• Dismantle, crane & return (payable when buildings are returned): $103,600.00
• Overall Total: $1,157,820.65

• Change Order #01: $81,672.00
• Change Order #02: $78,025.69
• Change Order #03: ($153,691.20)
• Total Contract amount: $1,163,827.14

It is recommended that the Board of Education approve issuance of a Project Assignment under the CM MSA for Construction Management Services to Vanir Construction Management Inc., for the Malibu Alignment Project in an amount not to exceed $142,500.00. 

On April 20, 2017, the Board of Education approved issuance of a Master Services Agreement (MSA) to 9 construction management firms.  On April 8, 2019 the District issued a project-specific Request for Proposals to all current CM MSA firms for construction management services for the Malibu Alignment Project.  The work will primarily consist of managing the site improvements and installation of new portable buildings at the Point Dume campus, with appurtenant work.  Proposals were due on April 18, 2019.  Seven proposals were received from the following consultants:

• California Construction Management
• Cumming Corporation
• Vanir Construction Management
• Del Terra Construction Management
• Element Consulting, Inc.
• Gafcon, Inc.
• Kitchell

All seven proposing firms had been deemed qualified through the MSA review process, so all proposals were reviewed.  The proposals included one proposed construction manager each and cost proposals, as requested.  Facility Improvement Projects staff reviewed the proposals and ranked the candidates.  Facility Improvements Projects staff interviewed the top three ranked firms proposed candidates. 

Upon completion of the interviews, the panel recommended selection of the construction manager from Vanir for award of the project assignment for this project.  In its proposal, Vanir Construction Management, Inc. affirmatively stated that there is no known conflict of interest or any potential conflict of interest involving any District employee, consultant, or member of the Board of Education.  Vanir’s proposal of $122,400 is based upon hourly billing rates for the services required throughout the requested duration of the work, 102 working days. The District subsequently determined that 950 working hours will be required, resulting in a contract amount of $142,500.00.  Monthly invoicing will be submitted for actual hours worked in the previous month.  Funding for construction management services will be from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES  
• Account Number:  85-90909-0-00000-85000-5802-019-2600
• Description: Construction Management

It is recommended that the Board of Education approve two new appointments to the Facilities District Advisory Committee for Malibu (FDAC-M), reappoint existing members, and modify the duration that committee members may serve to three 3-year terms.

One of the appointed members of the FDAC-M, Karen Farrer, was elected to the Malibu City Council and was advised by the City attorney that resignation from the FDAC-M would be appropriate to avoid any appearance of a conflict of interest, vacating a position on the committee.  The Superintendent has accepted her resignation.  In addition, the City’s position on the committee is that of a non-voting member, which creates a second vacant position on the committee to maintain a total of 9 voting members.  In March 2019, the District posted a notice on the District website inviting applications for the committee.  Two applications were received.  Upon consultation with the Board Facilities Subcommittee, staff recommends filling the vacant spots with Jennifer Paras-Pappas and Melissa Mastrippolito.  It is also recommended that the Board reappoint the remaining FDAC-M members, Caren Leib, Stacy Rouse, Carl Randall, Marianne Riggins, David Reznick, Nancy Levy, and Lisa Lambert.

In order to better align with the District’s other DACs, it is further recommended that the Board modify the term assignments that committee members may serve.  The FDAC was originally established with a limit of two 2-year terms.  Staff recommends modifying the FDAC-M limit to three 3-year terms, consistent with the other DACs, with the City of Malibu holding an advisory, non-voting, position in perpetuity, to be filled by the appropriate City personnel at the City Manager’s discretion.  Term assignments will be established by drawing lots during an FDAC-M meeting, so that the terms of 3 members will end each year, eligible for reappointment beginning in 2020.  A similar board agenda item making the same changes will follow regarding the FDAC-SM.

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget,

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (1.50 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $19,754 for salary and benefits.

• ParaEducator 1 - new position/6 hours (0.75 FTE) - Rogers Elementary
• ParaEducator 1 - new position/6 hours (0.75 FTE) - Grant Elementary

It is recommended that the Board of Education enter into a Student Teaching Agreement between Pepperdine University and the Santa Monica-Malibu Unified School District.

The District participates with university teacher training institutions in providing classroom teaching and school counseling situations under the supervision of a master teacher.

• INSTITUTION: Pepperdine University
• EFFECTIVE: August 1, 2019, to July 31, 2024
• PAYMENT: The University shall pay each Master Teacher $150 per session

It is recommended that the Board of Education approve the administrative appointment listed below.

• Principal, New Elementary School in Malibu (effective 7/1/19)

It is recommended that the Board of Education approve the charges for the Intercultural Equity and Excellence DAC.

As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October.  The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity.

These charges were discussed at the April 3 board meeting. 

It is recommended that the Board of Education consider revising BP 511 – Interdistrict Attendance.

The last priority category has been deleted.  Elimination of this category will enable the district to adjust staffing allocations to match enrollment numbers over time. 

AR 5117 has been attached for reference.

It is recommended that the core instructional materials listed below be adopted for the Santa Monica-Malibu Unified School District.

Background: The History-Social Science Framework for California Public Schools on July 14, 2016. The course descriptions were completely rewritten to reflect the inclusionary objectives of the State Board of Education (SBE) and the California Department of Education (CDE) (e.g. the FAIR Act (enacted January, 2012).

The guiding principle of the History-Social Science Framework is a focus on student inquiry and engaged civic-minded students. Additionally, the framework emphasizes the need for literacy and language instruction across content.

The CDE released a list of approved instructional materials in November 2017. Over the past year, History-Social Science teachers from across our middle schools engaged in a vetting process, which included a pilot phase of the three most promising instructional materials/programs. As a result of this process, the teachers recommend the adoption of the instructional materials listed below for Middle School (grades 6-8).

SMMUSD allocates approximately $1.2 million annually to adopt new instructional materials per the California Department of Education (CDE) adoption cycle. 

Adoption of the following materials requested by the History-Social Studies/Humanities Department staff at John Adams, Lincoln, Malibu and SMASH middle schools:

California Social Sciences Middle School

Publisher: Teachers’ Curriculum Institute (TCI) -History Alive!  8 Year Subscription

History Alive!  The Ancient World- CA-2153-8, Student Text and (8 Yrs) Subscription, Teacher (8 Yrs) Subscription, HA! Ancient World: Placards, and On-Line access

History Alive!  The Ancient World- 220-7, Spanish Student Text and (8 Yrs) Subscription, Teacher (8 Yrs) Subscription, HA! Ancient World: Placards, and On-Line access

History Alive! The Medieval World and Beyond- CA-2320-8, Student Text and (8 Yrs) Subscription, Teacher (8 Yrs) Subscription, HA! Medieval World & Beyond: Placards, and On-Line Access

History Alive! The Medieval World and Beyond- CA-2238-8, Spanish Student Text and (8 Yrs) Subscription, and On-Line access

Publisher: Pearson History Social Science- myWorld Interactive, 8- Year Subscription

American History 2019 California to 1914- ISBN: 9781418284909, 8^th Grade Student Bundle, Student Journal, Teacher Edition, Active Journal Answer Key, and 8YR Digital Access

American History 2019 California to 1914- ISBN: 9781418288389, 8^th Grade California Spanish Bundle, Teacher Edition, Active Journal, Spanish Answer key, and 8YR Digital Access

Shipping and handling fees do not apply to teacher and student subscriptions

In accordance with the Board of Education policy, the textbook(s) listed will be on public display for the next two weeks in the Educational Services Department at 1630-17^th Street, Santa Monica, CA 90404

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff presentation and 10 minutes for board member questions/comments.

It is recommended that the Board of Education adopt Resolution No. 18-45 - Recognizing Week of the Young Child: April 8-12, 2019.

The Week of the Young Child is an annual celebration sponsored by the National Association for the Education of Young Children (NAEYC), the world's largest early childhood education association, with nearly 60,000 members and a network of 50 local, state, and regional Affiliates. The purpose of the Week of the Young Child is to focus public attention on the needs of young children and their families and to recognize the early childhood programs and services that meet those needs. NAEYC first established the Week of the Young Child in 1971, recognizing that the early childhood years (birth through age 8) lay the foundation for children's success in school and later life. The Week of the Young Child is a time to plan how we – as citizens of a community, of a state, and of a nation – will better meet the needs of all young children and their families.

Staff inadvertently failed to include this annual resolution in the April 3, 2019, agenda.

It is recommended that the Board of Education adopt Resolution No. 18-46 - Recognizing Adult Education Week: April 8-12, 2019.

Staff inadvertently failed to include this annual resolution on the April 3, 2019, agenda.

It is recommended that the Board of Education adopt Resolution No. 18-47 – Dolores Huerta’s Birthday and Accomplishments. 

Staff inadvertently failed to include this annual resolution in the April 3, 2019, agenda.

It is recommended that the Board of Education adopt Resolution No. 18-48 in recognition of Asian/Pacific American Heritage Month.

It is recommended that the Board of Education adopt Resolution No. 18-49 in recognition of May 8, 2019, as the California Day of the Teacher.

It is recommended that the Board of Education hold a public hearing on the matter of the Special Parcel Tax (Measure R) regarding applying a Consumer Price Index (CPI-U) adjustment.   

CPI-U Adjustment: Section 4. of Resolution 07-09, Resolution Proposing a Renewal of Special Taxes to Be Placed on the February 4, 2008 Ballot for Voter Approval requires that:  "Prior to levying of the special tax each fiscal year, the Board shall conduct a public hearing on the matter.  Notice of the time, date and place of hearing shall be published in accordance with applicable laws, posted at least twice in a newspaper of general circulation in the District, and posting shall commence at least fifteen (15) days prior to the hearing.  Following said hearing each year, the Board shall adopt a resolution establishing the rate per parcel for that year, not to exceed $346.00 per year adjusted annually for inflation by the CPI-U.  “CPI-U” as used in this Resolution means the Consumer Price Index-All Urban Consumers, All Items for the Los Angeles-Riverside-Orange County, California Metropolitan Statistic Area, base period 1982-84=100, or its equivalent should this Index cease to exist in its current format.  The annual CPI-U adjustment shall be based on the change in the CPI-U over the preceding fiscal year.  Any tax levied shall become a lien upon the properties against which taxes are assessed and collectable as herein provided;"

According to The Santa Monica-Malibu Schools Quality Education Funding Renewal Measure Section 4.A, THE TAX LEVY-Tax Base, “The annual CPI-U adjustment shall be the twelve (12) month change in that index over the most recently available twelve (12) month period preceding the date on which the adjustment needs to be calculated for assessment purposes.”  Subsequent to the Public Hearing, the Board of Education will formally consider the adoption of a $420.75 per parcel assessment for 2019-20 (2.5% increase from the current $410.49 per parcel rate based on the change in the CPI-U between February 2017 and February 2018).

The hearing is scheduled for Thursday, May 2, 2019, at 7 p.m.

Notice of the public hearing has been properly posted as required by Government Code §6061 in The Santa Monica Daily Press and The Malibu Times.

It is recommended that the Board of Education resolve that the amount of the Measure R Parcel Tax be adopted for the 2019-20 fiscal year, at the rate of $420.75 per parcel, which includes a 2.5% CPI-U adjustment.  

It is further recommended that the tax levy shall become a lien upon the properties against which taxes are assessed and collectable, as provided in the October 25, 2007, Board Resolution No. 07-09, Section 4., Resolution Proposing a Renewal of Special Taxes to Be Placed on the February 4, 2008 Ballot for Voter Approval.

The CPI-U adjustment was obtained from the U.S. Department of Labor, Bureau of Labor Statistics, a source considered as most credible and authoritative as prescribed in the original Measure R language. 

It is recommended that the Board of Education direct the Superintendent to send letters in support of SCA 3 (Hill) and SCA 5 (Hill) to SMMUSD’s state representatives and Governor Newsom. 

Schools for Sound Finance (SF)² is requesting that school districts across California send letters in support of these proposals.  In late March, the (SF)² board took support positions on several measures moving through the legislative process: 

• Senate Constitutional Amendment (SCA) 3 (Hill) would allow the voters to decide whether to reassess residences at fair market value if they have been inherited, but the owners do not use it as a primary residence – this would give the voters a chance to reexamine a Proposition 13 change made decades ago and potentially generate additional property tax revenues for all local governments.

• Senate Constitutional Amendment (SCA)  5 (Hill) would lower the parcel tax vote threshold to 55%, if approved on a statewide ballot – this would allow more districts to be successful in passing parcel taxes.

Schools for Sound Finance (SF)² an organization of community-funded California school districts committed to providing world class education for all students, a purpose best accomplished through adequate and stable funding.  (SF)² also serves as a broad-based forum for discussion of critical issues for California public education, in addition to its special focus on funding.  (SF)² achieves its goals through effective communication and advocacy on behalf of the interests of members, while attending to the need for a high quality education for all California’s students.

This meeting will adjourn to a regular meeting scheduled for Thursday, May 16, 2019, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA.