• Name of Case: Gina de Baca and Vivian Mahl vs. Santa Monica-Malibu Unified School District; California Superior Court Case No. BC 674932

• DN-1019-18/19 (Special Education)

• Title: Superintendent

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMASA

It is recommended that the Board of Education approve the May 2, 2019, regular meeting minutes.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor:  Scanning Service Corporation (formerly California Imaging Technology)
• Dates: 05/01/19–06/10/20
• Amount not to exceed: $ 37,000.00
• Description: Scanning former SMMUSD student educational and health records – converting to electronic files from paper.
• Site:  Student Services/SAMOHI/Malibu/Olympic High Schools
• Funding: 01-00000-0-11100-39000-5802-040-2400

• Contractor: The Artist Collective
• Dates: 10/01/18-05/31/19
• Amount not to exceed: $14,000.00
• Description: Dance teaching artist, Robert Gilliam will provide 123 hours of dance instruction to 6th grade students in 2018-19 at JAMS, Lincoln, SMASH
• Site: Educational Services
• Funding: 01-90810-0-17000-10000-5802-030-1300

• Contractor: Santa Monica Conservatory of Music  Santa Monica Bay Music Foundation
• Dates: 10/22/18-05/10/19
• Amount not to exceed: $ 15,400.00
• Description: Semi private music lessons for students during 18-19 school year
• Site: Educational Services
• Funding: 01-90820-0-17100-10000-5802-030-1300
• (Amend name of contractor. Original contract approved 12/13/18)

• Contractor: Ellen Alquist
• Dates: 05/30/19-05/31/19
• Amount not to exceed: $5,000.00
• Description: Work with the facility about the nature and scope of becoming an PYP school
• Site:  Will Rogers Learning Community
• Funding:  01-30100-0-11100-10000-5802-006-4060

• Contractor: Aleshire and Wynder, LLP
• Dates: 03/01/19-06/30/20
• Amount not to exceed: hourly amount-$285.00/hour (partner), $250.00/hour (associate), $150.00/hour (law clerk)
• Description: Legal/advisory services to include negotiation/potential litigation regarding withdrawal of $8.8 million by the County Chief Financial Officer and Auditor-Controller
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5820-050-1500

These contracts are included in the 2018-19 budget.

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2018-2019 school year. 

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 4
• Destination:  Marriott Marquis, Atlanta, GA
• Dates: 05/24/19 – 05/27/19
• Principal/Teacher: A.Shelton/I.Gaida
• Cost & Funding Source: $900.00 per student paid by parent donations & fundraising
• Subject: Science
• Purpose: Students won the Southern CA Regional Tournament, earning the ability to participate in the National Championship Tournament

No child will be denied due to financial hardship.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District.

In accordance with the Board of Education policy, the supplemental textbooks listed below have been on public display for the past two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• How to Lie with Statistics, by Darrell Huff, for AP Statistics Summer Reading 2019 at Malibu High School.  Adoption requested by Sarah Ryan, Malibu High School School Librarian.

It is recommended that the core instructional materials listed below be adopted for the Santa Monica-Malibu Unified School District.

Background: The History-Social Science Framework for California Public Schools on July 14, 2016. The course descriptions were completely rewritten to reflect the inclusionary objectives of the State Board of Education (SBE) and the California Department of Education (CDE) (e.g. the FAIR Act (enacted January, 2012).

The guiding principle of the History-Social Science Framework is a focus on student inquiry and engaged civic-minded students. Additionally, the framework emphasizes the need for literacy and language instruction across content.

The CDE released a list of approved instructional materials in November 2017. Over the past year, History-Social Science teachers from across our middle schools engaged in a vetting process, which included a pilot phase of the three most promising instructional materials/programs. As a result of this process, the teachers recommend the adoption of the instructional materials listed below for Middle School (grades 6-8).

SMMUSD allocates approximately $1.2 million annually to adopt new instructional materials per the California Department of Education (CDE) adoption cycle. 

Adoption of the following materials requested by the History-Social Studies/Humanities Department staff at John Adams, Lincoln, Malibu and SMASH middle schools:

California Social Sciences Middle School

Publisher: Teachers’ Curriculum Institute (TCI) -History Alive!  8 Year Subscription

History Alive!  The Ancient World- CA-2153-8, Student Text and (8 Yrs) Subscription, Teacher (8 Yrs) Subscription, HA! Ancient World: Placards, and On-Line access

History Alive!  The Ancient World- 220-7, Spanish Student Text and (8 Yrs) Subscription, Teacher (8 Yrs) Subscription, HA! Ancient World: Placards, and On-Line access

History Alive! The Medieval World and Beyond- CA-2320-8, Student Text and (8 Yrs) Subscription, Teacher (8 Yrs) Subscription, HA! Medieval World & Beyond: Placards, and On-Line Access

History Alive! The Medieval World and Beyond- CA-2238-8, Spanish Student Text and (8 Yrs) Subscription, and On-Line access

Publisher: Pearson History Social Science- myWorld Interactive, 8- Year Subscription

American History 2019 California to 1914- ISBN: 9781418284909, 8^th Grade Student Bundle, Student Journal, Teacher Edition, Active Journal Answer Key, and 8YR Digital Access

American History 2019 California to 1914- ISBN: 9781418288389, 8^th Grade California Spanish Bundle, Teacher Edition, Active Journal, Spanish Answer key, and 8YR Digital Access

Shipping and handling fees do not apply to teacher and student subscriptions

In accordance with the Board of Education policy, the textbook(s) listed have been on public display for the past two weeks in the Educational Services Department at 1630-17^th Street, Santa Monica, CA 90404

These were discussed at the May 2, 2019, board meeting.

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018-2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. 

The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA -wide non-public school/non public agency reserve account. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from April 25, 2019, through May 8, 2019, for fiscal / 19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $24,121.37 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $24,121.37 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education approve the notice of completion for Bid #19.28 for Painting Exterior at Roosevelt ES with contractor AJ Fistes Corporation Inc. 

This approval will be the acceptance of the commencement of all applicable warranties required by the Contract Documents starting on 4/19/19.

Funding Information:

• Budgeted: Yes
• Fund: 40
• Source : Capital Facilities Fund
• Account Number: 40-90100-0-00000-82000-5640-060-2600

A certificate of Substantial Completion has been signed by our District. 

It is recommended that the Board of Education authorize the District to use available State, City, and other School District bids to purchase classroom and office furniture and related components, under the terms and conditions of the public agency’s contract pursuant to the provisions of public contract code section 20118 and 20652. The District requests authorization to use any available piggybackable bids to include:

Foundation for California Community Colleges FCCC RFP 18-001 (Facilities Fixtures & Furnishings) and RFP 18-002 (Furniture Applications)

In order to take advantage of joint buying power, State, City, and School District bids are made available to State agencies.  These bids allow school districts to purchase school supplies exceeding the bid limit, eliminating the need for districts to go out to bid for the same types of purchases individually.

• Budgeted: Yes
• Fund: 01
• Source :
• Account Number: 01-90150-0-11100-10000-4310-002-4020

School district governing boards have the authority to “piggyback” on another public agency’s bid per public contract code section 20118 and 20652 when it is determined to be in the “best interest of the district”.  It is often advantageous for district to utilize piggyback bids when contract items are identical to the districts specifications.  Using piggyback contracts saves time and money, and they often provide lower prices than a single jurisdiction would be able to obtain.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors for the Capital Facilities Fund.

• Contractor: Jan Strnad
• Dates: 05/02/19 – 11/01/19
• Amount: NTE $5,000.00
• Description: FEMA Consultant
• Site: Capital Facilities Fund
• Funding: 25-90100-0-00000-82000-5802-050-1500

It is recommended that the Board of Education approve Change Order #08 with Waisman Construction, Inc. for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in an amount not to exceed $8,200.00 for a total contract amount of $3,544,962.48 and 0 days of schedule impact.

On April 12, 2017, the Santa Monica Malibu Unified School District’s Board of Education

awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in the amount of $ 3,207,665.00.  Seven change orders totaling $329,097.48 were subsequently approved and increased the contract amount to $3,536,762.48.

Due to the District’s request for additional painting, additional costs totaling $8,200.00 were incurred by the contractor.  Independent estimates were prepared by the District to confirm that the amounts negotiated with the contractor were reasonable.  This Change Order No. #08 is necessary to reimburse Waisman Construction for the added costs incurred in during the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project and increases the contract amount to $3,544,962.48.

Change Order No. #08 includes no increase to the contract time. Funding is from Program Reserve shortages.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118507

MEASURE BB FUNDING

• Original Contract: $3,207,665.00
• Change Order #01: $49,661.54
• Change Order #02: $55,699.90
• Change Order #03: $88,331.15
• Change Order # 04: $15,774.86
• Change Order # 05: $34,698.05
• Change Order # 06: $24,851.29
• Change Order # 07: $60,080.69
• Change Order # 08: $8,200.00                         
• TOTAL CONTRACT AMOUNT: $3,544,962.48

It is recommended that the Board of Education accept as completed all construction work under the contract issued to Waisman Construction, Inc. for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project (DSA 03-118507) with a final contract amount of $3,544,962.48.

On April 12, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Webster Elementary School – Drop-off & Parking Lot Reconfiguration Project in the amount of $ 3,207,665.00.  Eight change orders totaling $337,297.48 were subsequently approved and increased the contract amount to $3,544,962.48.

All scope of work items have now been completed.  On February 12, 2019, a Certificate of Substantial Completion for the project was issued to Waisman Construction, Inc.   A punch list specifying items to be corrected and/or documents to be submitted within 30 days of Substantial Completion was provided to the Contractor.  All items listed on the punch list have been completed and documents submitted.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-008-2600
• Budget Category: Hard Costs/Construction
• DSA #: 03-118507

It is recommended that the Board of Education approve Contract Amendment #17 with Sandy Pringle Associates to provide additional Inspector of Record (IOR) services for the Santa Monica High School Discovery Building Project - Olympic Spur in an amount not to exceed $19,220.00 for a total contract amount of $439,348.48.

Inspector of Record (IOR) inspection services are required for the Discovery Building Project – Olympic Spur Project.  Sandy Pringle and Associates has submitted a “not to exceed” proposal, dated April 16, 2019, to conduct the additional, necessary inspection services that are required. The cost of this work is $19,220.00. 

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Tests & Inspections\IOR

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00                                         
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00  
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20
• CONTRACT AMENDMENT #09 – Samohi – Demo $81,176.00
• CONTRACT AMENDMENT #10 – Lincoln MS – Track & Field: $5,573.80
• CONTRACT AMENDMENT #11 – Samohi – Discovery Bldg. (Utility Bldg.): $5,766.00
• CONTRACT AMENDMENT #12 – Samohi – Discovery Bldg. – Olympic Spur: $31,232.50
• CONTRACT AMENDMENT #13 – Roosevelt & Webster – WFP: $10,062.88
• CONTRACT AMENDMENT #14 – Malibu FIG – WFPD: $13,465.60
• CONTRACT AMENDMENT #15 – Lincoln MS – Track & Field: $2,402.50
• CONTRACT AMENDMENT #16 – Samohi – Discovery Bldg. (Prelim Services): $19,220.00
• CONTRACT AMENDMENT #17 – Samohi – Discovery Bldg. – Olympic Spur: $19,220.00
• TOTAL CONTRACT AMOUNT: $439,348.48

It is recommended that the Board of Education approve Contract Amendment #18 with Sandy Pringle Associates to provide additional Inspector of Record (IOR) services for the Santa Monica High School HVAC Project in an amount not to exceed $16,529.20 for a total contract amount of $455,877.68.

Inspector of Record (IOR) inspection services are required for the Santa Monica High School HVAC Project. Sandy Pringle and Associates has submitted a “not to exceed” proposal, dated April 16, 2019, to conduct the additional, necessary inspection services that are required. The cost of this work is $16,529.20. 

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90906-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Tests & Inspections\IOR

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00                                         
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00  
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20
• CONTRACT AMENDMENT #09 – Samohi – Demo $81,176.00
• CONTRACT AMENDMENT #10 – Lincoln MS – Track & Field: $5,573.80
• CONTRACT AMENDMENT #11 – Samohi – Discovery Bldg. (Utility Bldg.): $5,766.00
• CONTRACT AMENDMENT #12 – Samohi – Discovery Bldg. – Olympic Spur: $31,232.50
• CONTRACT AMENDMENT #13 – Roosevelt & Webster – WFP: $10,062.88
• CONTRACT AMENDMENT #14 – Malibu FIG – WFPD: $13,465.60
• CONTRACT AMENDMENT #15 – Lincoln MS – Track & Field: $2,402.50
• CONTRACT AMENDMENT #16 – Samohi – Discovery Bldg. (Prelim Services): $19,220.00
• CONTRACT AMENDMENT #17 – Samohi – Discovery Bldg. – Olympic Spur: $19,220.00
• CONTRACT AMENDMENT #18 – Samohi HVAC: $16,529.20
• TOTAL CONTRACT AMOUNT: $455,877.68

It is recommended that the Board of Education approve Change Order #05 with ACCO Engineered Systems for Santa Monica High School - HVAC Project – Chiller Replacement for an investigation of comfort issues at several classrooms and replacement of a faulty thermostat in an amount not to exceed $1,610.00 for a total contract amount of $234,067.00 with no expected delay to the construction schedule.

On September 20, 2018, the Board awarded to ACCO Engineered Systems, HVAC Chiller Replacement Project Bid #19.07.ES contract for Samohi, in the amount of $186,069.00. Four change orders totaling $46,388.00 have been issued.

This change is needed to investigate comfort issues in classrooms L100, L102, L107, and L208 and to replace a faulty thermostat.    

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts 

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $186,069.00
• CHANGE ORDER #1 – Repairs to existing Air Handler: $14,469.00
• CHANGE ORDER #2 – Upgraded chiller: $8,500.00
• CHANGE ORDER #3 – Expansion tank/Controller: $4,819.00
• CHANGE ORDER #4 – HVAC Chiller Replacement: $18,600.00
• CHANGE ORDER #5 – Replace faulty thermostat: $1,610.00
• TOTAL CONTRACT AMOUNT: $234,067.00

It is recommended that the Board of Education approve Change Order #01 to Santa Monica High School - HVAC Project - Business, English & Art Buildings to The Nazerian Group. The change order will be in an amount of $299,110.50 for a new total contract amount of $4,076,233.50 with no anticipated delay to the construction schedule.

On January 17, 2019, the Board awarded to Santa Monica High School Bid #19.14.ES, HVAC Replacement and Electrical Service Project, at the Business, English & Art Buildings to The Nazerian Group in the amount of $3,777,123.00.

This change order will cover the cost to replace the non-ADA- compliant access ramp to the English Building and replace the property line perimeter fence with a Samohi identity fence.

The additional scope of this work includes the replacement of the access ramp from the Michigan Street gate to the English Building to make it ADA compliant. Also, replacement of the existing retaining wall and fence on the east property line with a decorative fence and motorized vehicular gate. The intent of the decorative fence is to extend the campus identity from the Innovation Building to the English Building.  

The nature of the work requires it to be constructed while school is out for the summer break and if it cannot be done at this summer, it will need to be delayed until the summer of 2021, so as not to clash with all of the work that will be taking place in the Science and Centennial Quad during the summer of 2020.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - $3,777,123.00
• CHANGE ORDER #1 – Michigan Gate and access ramp:   $299,110.50
• TOTAL CONTRACT AMOUNT: $4,076,233.50

It is recommended that the Board of Education approve Contract Amendment #29 to Leighton Consulting Inc. for Santa Monica High School - HVAC Project to provide soils/materials testing and special inspection services for the installation HVAC concrete pad construction in an amount not to exceed $27,650.00 for total contract amount of $697,092.00.

The district requested a proposal for soils/materials testing and special inspection services will consist of earthwork observation and testing during fill placement and materials testing and special inspection during construction of eight (8) concrete pads. The scope of work includes:

• Participation in Pre-Construction meeting
• Soil Subgrade, Base Compaction Testing, and Observations
• Fresh Concrete Sampling and Testing
• Post-Installed Anchors Inspection and Testing

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118434

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT - Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 - Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 - Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 - SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 - Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 - Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 - Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 - Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – LMS Geotech: $8,384.00
• CONTRACT AMENDMENT #23 – Samohi: Demo and Utility Bldg: $21,305.00
• CONTRACT AMENDMENT #24 – Samohi: Olympic Spur – Materials: $79,063.00
• CONTRACT AMENDMENT #25 – Samohi: Olympic Spur – Perc Tests: $9,551.00
• CONTRACT AMENDMENT #26 – Samohi: Olympic Spur – Perc Tests: $8,365.00
• CONTRACT AMENDMENT #27 – Malibu: Pt. Dume: $49,936.00
• CONTRACT AMENDMENT #28 – Samohi: Shoring for Discovery: $47,468.00
• CONTRACT AMENDMENT #29 – Samohi HVAC Concrete Pads: $27,650.00
• TOTAL CONTRACT AMOUNT: $697,092.00

It is recommended that the Board of Education approve Change Order #11 with Ampco Contracting for the Santa Monica High School – Discovery Building Project - Demolition of Science and Technology Buildings. The total value of Change Order #11 is ($244,713.65) for a total contract amount $4,951,403.08 with 1-day impact to the schedule.   

On May 3, 2018, the Board awarded to Ampco Contracting, the abatement contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $3,954,000.00.

During the course of demolition, a significant number of unforeseen conditions were encountered mostly involving hazardous waste and buried structures. This continued throughout the project which has resulted in a total of 11 change orders to date. This work will completely screen the project site, which previously only had screening on semi-permanent fencing, which will remain in place for the duration of the project.  The sections of the perimeter fence that will be in place for shorter periods previously did not have any screening requirement. This screening will be reused whenever the fencing is relocated. The project is now complete and so have included a balancing item in this change order for reduced values detailed below.

The following is a tabulation of the Change Order Request making up this Change Order #11:

• COR
• 50 – Provide supervision, labor, and materials to furnish and install 185 LF of Purple Morning
• Glory fence screen and associated materials: $4,458.34
• Scope Change: The volume of excavated material was reduced to suit field conditions and some erosion protection components were deleted from the scope as there was no delay in the schedule after completion, before the construction of Discovery commenced. This resulted in credit of ($251,171.99) 
• Change Order Summary Total: ($244,713.65)

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT –  $3,954,000.00
• CHANGE ORDER #01 – Abatement of Technology Building: $394,063.43
• CHANGE ORDER #02 – Relocation of trees: $36,120.00
• CHANGE ORDER #03 – Relocation of trees: $63,303.02
• CHANGE ORDER #04 – Move trees, electrical breakers and haz waste: $225,806.00
• CHANGE ORDER #05 – New Fencing, Sc Quad sewer MH, Michigan fence: $57,166.43
• CHANGE ORDER #06 – New Fence screening -Michigan fence: $6,457.95
• CHANGE ORDER #07 – SWPPP and Bulletin 1: $257,981.37
• CHANGE ORDER #08 – Various: $83,099.67
• CHANGE ORDER #09 – Fencing; Unforeseen conditions: Asphalt $119,521.80
• CHANGE ORDER #10 – Credit for trailer; removal of UST; other T&M: $(1,402.94)
• CHANGE ORDER #11 – Additional fencing and scope reduction: $(244,171.99)
• TOTAL CONTRACT AMOUNT: $ 4,951,403.08

It is recommended that the Board of Education accept as completed all construction under the contract issued to Ampco Contracting Inc., for the Santa Monica High School – Discovery Building Project - Demolition of Science and Technology Buildings Contract, for the demolition of two buildings and associated work; the installation of utilities; and the bulk earthworks, in preparation for the construction of the Discovery Building, with a final contract amount of $4,951,403.08.

At the May 3, 2018, Board of Education Meeting, a contract was awarded to Ampco Contracting Inc. for the amount of $3,945,000.00.  Eleven change orders were issued, which increased the contract amount to $4,951,403.08

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to Ampco Contracting Inc.  All correction items have been completed and for further work remain incomplete. In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 84
• Source: Measure ES
• Account Number: 84-90901-0-0000-85000-6200-010-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education approve Contract Amendment #22 with dsk Architects to provide additional architectural and engineering design services for Point Dume Elementary School – Malibu Alignment Project in an amount not to exceed $177,201.00 for a total contract amount of $1,633,530.00.

Provide additional architectural and engineering services required to facilitate the City of Malibu Coastal Development Permit (CDP) approval, including attending bi-weekly meetings with the District and ongoing meetings with the City of Malibu Planning, Biologist, Environmental Heath, Public Works, and, Geology Departments and submittal of required documentation. Generate presentation for City of Malibu Planning Commission Hearing.

Add temporary play area and revise Nurse’s office plan.

Funding Information

• Budget: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/AE Design Services  

MEASURE ES FUNDING

• ORIGINAL CONTRACT – Webster – WPF: $192,235.00
• CA #01 – Webster ES – WPF: $27,470.00
• CA #02 – Webster ES – WPF: $N/A
• CA #03 – Webster ES – WPF: $10,000.00
• CA #04 – Webster ES, Pt. Dume ES – PFD addl services: $34,762.00
• CA #05 – Webster ES – WPFD: $58,480.00
• CA #06 – Olympic HS – WPFD and HVAC Project: $379,828.00
• CA #07 – Olympic HS – HVAC Project addl services landscape: $18,364.00
• CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp: $18,950.00
• CA #09 – Webster ES – WPF additional services construction mgmt.: $9,555.00
• CA #10 – Olympic HS – WPFD additional design services: $44,611.00
• CA #11 – Pt. Dume ES - Malibu Alignment –Interim Housing: $66,910.00
• CA #12 – Pt. Dume ES – PFD additional design services:  $26,361.00
• CA #13 – Pt. Dume ES PFD, Franklin ES, WPFD & HVAC – addl design services: $107,139.00
• CA #14 – Pt. Dume ES, Olympic HS – WPFD & HVAC – additional design services: $89,947.00
• CA #15 – Webster ES - Malibu Alignment –, Play Yards: $57,534.00
• CA #16 – Pt. Dume ES - Malibu Alignment –Wastewater Treatment: $118,327.00
• CA #17 – Pt. Dume ES PFD, Franklin ES WPFD & HVAC – additional design services: $72,900.00
• CA #18 – Pt. Dume ES – HVAC – additional design services: $6,665.00
• CA #19 – Franklin ES – WPFD & HVAC – additional design services: $22,345.00
• CA #20 – Pt. Dume ES – Malibu Alignment – additional design services: $11,951.00
• CA #21 – Pt. Dume ES – Malibu Alignment – Pt. Dume Playground – addl design services: $81,995.00
• CA #22 – Pt. Dume ES – Malibu Alignment – Pt. Dume CDP Approval addl design services $177,201.00
• TOTAL CONTRACT AMOUNT: $1,633,530.00

It is recommended that the Board of Education approve Contract Amendment #02 for Malibu Alignment Project – CEQA Consulting Services to Placeworks, in an amount not to exceed $5,480.00 for a total contract amount of $90,632.00.

On July 19, 2018, the Board of Education awarded to Placeworks an agreement for CEQA services for the Malibu Alignment Project in the amount of $78,752.00.

Contract Amendment #02 will cover the cost of additional services related to the City’s response to SMMUSD’s Coastal Development Permit (CDP) submittal. The City of Malibu requested that the District prepare a Subsequent Mitigated Negative Declaration (SMND). The scope of this amendment included simultaneous dual tracks. The first included the preparation of an SMND and the second included a challenge to the City’s position that an SMND was appropriate in this situation. During subsequent discussions with the City, it was determined the SMND was not required, but to protect the schedule, the district had directed Placeworks to prepare the document in case it had been needed.

Tasks Include:

• Review of and response to City’s comments
• Preparation of a draft Subsequent Mitigated Negative Declaration

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/Entitlements

MEASURE ES FUNDING:

• Original Agreement: $78,752.00
• Contract Amendment #01 – Additional services CDP: $6,400.00
• Contract Amendment #02 – Additional services CDP: $5,480.00
• Total Contract Amount: $90,632.00

It is recommended that the Board of Education approve Contract Amendment #20 with Psomas to perform biological and cultural resources monitoring services at John Adams Middle School - Performing Arts Center Project in an amount not to exceed $2,500.00 for a total contract amount of $262,462.00.

The scope of this contract amendment includes additional Design Survey support for the campus. This survey support will include staking proposed building lines, hardscape lines and tree drip line. The cost to perform this work will be $2,500.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number: 87-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• Contract Amendment #20 – JAMS – Survey Support: $2,500.00
• TOTAL CONTRACT AMOUNT: $262,462.00

It is recommended that the Board of Education approve Contract Amendment #11 with Converse Consultants to provide additional geotechnical and materials testing services for John Adams Middle School - Performing Arts Center Project in an amount not to exceed $5,305.00 for a total contract amount of $287,525.50.

The District has asked Converse Consultants to provide additional geotechnical and materials services.  Converse Consultants will perform excavation adjacent to existing footing, coring and compression testing services on the existing footings in Building J for the John Adams Middle School Performing Arts Center Project.  The cost of the work is $5,305.00 per the Converse Consultants proposal dated April 10, 2019.

The scope of work includes:

Excavation

• Excavation Adjacent to Existing Footing and Backfill. Converse will excavate a 3-foot wide by 3-foot long by 3-foot deep pit through the existing asphalt concrete surface on the northeast side of Building J.
• Excavation will be backfilled loosely with soil cuttings and surface patched with cold asphalt concrete.

Foundation Scanning and Coring

• Utilizing ground penetrating radar, scan the exposed footing face for reinforcements
• Pin a coring rig onto the existing footing and advance a 4-inch diameter core into the footing for compression testing.
• Patch the core hole with dry pack.

Compression Test and Reporting

• Test extracted core sample in accordance with ASTM Standard C42.
• Prepare summary report of test results.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number:  87-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs / Testing & Inspection / Materials Lab

MEASURE ES FUNDING:

• Original Contract – Cabrillo ES: $14,560.00
• CA#01 – LMS Field & Track: $12,050.00
• CA#02 – LMS Field & Track: $8,995.00
• CA#03 – Roosevelt ES & Webster ES, WPFD: $74,880.00
• CA#04 – JAMS PAC: $15,190.00
• CA#04A – Rogers ES WPFD: $34,890.00
• CA#05 – JAMS PAC: $3,460.00
• CA#06 – JAMS PAC: $6,451.80
• CA#07 – JAMS PAC Geotech survey: $3,444.20
• CA#08 – JAMS PAC Geotech work plan: $1,495.50
• CA#09 – Franklin ES & Point Dume ES, WFPD+HVAC+FA: $105,304.00
• CA#10 – JAMS PAC:  $1,500.00
• CA#11 – JAMS PAC Add’l Geotechnical & Materials Testing:  $5,305.00
• Total Contract: $287,525.50

It is recommended that the Board of Education approve Change Order #01 with Chalmers Construction Services for the 1515 Maple Street Church Property – Demo Project in the amount of $47,659.50 for a total contract amount of $527,659.50, and 20 days of schedule impact.

On November 15, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to Chalmers Construction Services the construction contract for the 1515 Maple Street Church Property – Demo Project in the amount of $480,000. Notice to proceed was issued on January 21, 2019.

The changes for this Change Order #01 includes: added landscape & irrigation, both on the property and along the street parkways;

This Change Order No. #01 is necessary to reimburse Chalmers Construction Services for the added scope and cost of constructing 1515 Maple Street Church Property – Demo Project.

Change Order No. #01 includes a 20-day increase to the contract time and funding is from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 85-90912-0-00000-85000-6200-006-2600
• Budget Category: Construction Contract 

MEASURE ES FUNDING

• Original Contract: $480,000.00
• Change Order #01: $47,659.50
• TOTAL CONTRACT AMOUNT: $527,659.50

It is recommended that the Board of Education award an agreement to provide Move Management Services to King Office Services for the Malibu Alignment Project in an amount not to exceed $124,686.15.

The District requested that King Office Services provide a proposal for move management services including container rentals. King will empty all spaces and will move to the designated site as per the District’s Malibu alignment move plans. The proposal is based on time and materials for a total not to exceed amount which includes contingency. Costs associated are as follows:                                                                    

• Cabrillo ES to Point Dume ES - $56,116.05
• Point Dume Moves due to Realignment - $27,073.89
• Cabrillo ES to Webster ES - $9,055.35
• Webster ES Moves due to Realignment - $32,440.86
• TOTAL: $124,686.15

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education award Project Assignment #02.1 to Cumming Corporation to provide Construction Management Consulting Services for John Adams Middle School – HVAC and Fire Alarm Projects in an amount not to exceed $103,200.00 for a total contract amount of $1,797,360.00.

On March 15, 2018, the Board of Education approved the issuance of Project Assignment 01 for Construction Management services to Cumming Corporation at John Adams Middle School –Field Replacement and Performing Arts Center project, in the amount of $162,000.00.

The District requested a proposal from Cumming Corporation on April 26, 2019, to extend the Construction Management Consulting services from May 1, 2019, to August 30, 2019, for John Adams Middle School - HVAC and Fire Alarm Project. Cumming submitted a proposal on April 26, 2019, in the amount of $103,200.00 based upon hourly billing rates for the services required throughout the expected duration of the work.

John Adams Middle School - HVAC and Fire Alarm is currently in construction. Cumming will provide the Construction Management services through the duration of this project. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-5802-011-2600
• Budget Category: Professional Services

MEASURE ES FUNDING:

• Master Services Agreement Awarded: 04/20/2017
• ORIGINAL PA #01 - JAMS – Gym and Field: $162,000.00
• PA #02 - JAMS – HVAC & FA Project: $163,200.00
• PA #02.1 - JAMS – HVAC & FA Project: $103,200.00
• PA #3 - JAMS – PAC Project: $1,368,960.00     
• TOTAL CONTRACT AMOUNT: $1,797,360.00

It is recommended that the Board of Education approve Contract Amendment #01 with King Office Services to provide Move Management Services for the Malibu Middle & High School - Campus Improvements Project in an amount of $106,948.23 for a total contract amount of $188,749.73.

The District requested that King Office Services provide a proposal for move management services. King will meet with the teachers to determine the layout of the new classrooms and move all contents into them. The proposal is based on time and materials for a total not to exceed amount which includes contingency. Costs associated are as follows:                                                                 

• MMHS portables to Bldg E - $20,442.58
• Bldg D Moves to Cabrillo - $25,682.90          
• Cabrillo ES Portables to Bldg E - $60,322.75
• TOTAL $106,948.23

Funding Information

• Budgeted: No                       
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-010-2600
• Budget Category: Construction/Move Management

MEASURE BB FUNDING:

• Original Contract: $81,801.50
• Contract Amendment #01: MMHS - Bldg E & Bldg D moves: $106,948.23
• TOTAL CONTRACT AMOUNT: $188,749.73

Funding from Program Reserve Shortage

It is recommended that the Board of Education approve Contract Amendment #01 with Direct Source Communications to provide Technology Move Management Services for the Malibu Middle & High School - Campus Improvements Project in an amount of $43,260.01 for a total contract amount of $44,696.91.

The District requested that Direct Source Communications provide a proposal for technology move management services. Direct Source will remove all technology (except audio/visual) from areas and will move to the designated room location as per the District’s plan to move into building E and move staff and students out of building D. The proposal is based on time and materials for a total not to exceed amount which includes contingency. Costs associated are as follows:

• MMHS portables to Bldg E: $14,420.03
• Bldg D Moves to Cabrillo: $14,420.03
• Cabrillo ES Portables to Bldg E: $14,420.04
• TOTAL: $43,260.01

Funding Information

• Budgeted: Yes                      
• Fund: 83
• Source: Measure BB
• Account Number: 83-90905-0-00000-85000-5802-010-2600
• Budget Category: Construction/Move Management

MEASURE ES FUNDING:

• Original Contract: $1,436.90
• Contract Amendment #01 – MMHS - Bldg. E & Bldg. D: $43,260.01_
• TOTAL CONTRACT AMOUNT: $44,696.91

Funding from Program Reserve Shortage

It is recommended that the Board of Education award an agreement to provide Move Management Services to King Office Services for the Washing ton West – Window, Paint, Floors & Doors Project in an amount not to exceed $31,341.10.

The District requested that King Office Services provide a proposal for move management services including container rentals. King will empty all spaces that will be under construction, storing contents and then will move all contents back. The proposal is based on time and materials for a total not to exceed amount which includes contingency.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-070-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education award an agreement to provide Technology Move Management Services to Direct Source Communications for the Washington West – Window, Paint, Floors & Doors Project in an amount not to exceed $9,722.20.

The District requested that Direct Source Communications provide a proposal for technology move management services. Direct Source will remove all technology (except audio/visual) from areas that will be under construction, storing contents and then will move all items back. The proposal is based on time and materials for a total not to exceed amount which includes contingency.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-070-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve Contract Amendment #01 with King Office Services to provide additional Move Management Services for the McKinley Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $117,559.24 for a total contract amount of $235,943.48.

The District requested additional move services for the 2019 summer construction scope of work. King will empty all spaces that will be under construction, storing contents and then will move all contents back. The proposal is based on time and materials, which includes contingency.

Funding Information

• Budgeted: No                       
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-004-2600
• Budget Category: Construction/Move Management

MEASURE ES FUNDING:

• Original Contract: $118,384.24
• Contract Amendment #01 – McKinley – 2019 Summer work: $117,559.24
• TOTAL CONTRACT AMOUNT: $235,943.48

It is recommended that the Board of Education approve Contract Amendment #01 with Direct Source Communications to provide additional Technology Move Management Services for the McKinley Elementary School Windows, Flooring, Paint, Doors Project in an amount not to exceed $37,418.28 for a total contract amount of $55,404.15.

The District requested additional technology move services for the 2019 summer construction scope of work. Direct Source will remove all technology (except audio/visual) from areas that will be under construction, storing contents and then will move all items back. The proposal is based on time and materials, which includes contingency.

Funding Information

• Budgeted: Yes          
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-004-2600
• Budget Category: Construction/Move Management

MEASURE ES FUNDING:

• Original Contract: $17,985.87
• Contract Amendment #01 – McKinley: $37,428.28
• TOTAL CONTRACT AMOUNT: $55,404.15

It is recommended that the Board of Education approve Contract Amendment #02 with King Office Services to provide additional Move Management Services for the Franklin Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $135,184.44 for a total contract amount of $254,428.98.

The District requested additional move services for the 2019 summer construction scope of work. King will empty all spaces that will be under construction, storing contents and then will move all contents back. The proposal is based on time and materials, which includes contingency.

Funding Information

• Budgeted: No                       
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600
• Budget Category: Construction/Move Management

MEASURE ES FUNDING:

• Original Contract: $102,457.54
• Contract Amendment #01 – Franklin – preschool winter break 2018: $16,787.00
• Contract Amendment #02 – Franklin – 2019 summer work: $135,184.44
• TOTAL CONTRACT AMOUNT: $254,428.98

It is recommended that the Board of Education approve Contract Amendment #02 with Direct Source Communications to provide additional Technology Move Management Services for the Franklin Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $39,508.28 for a total contract amount of $67,413.10.

The District requested additional technology move services for the 2019 summer construction scope of work. Direct Source will remove all technology (except audio/visual) from areas that will be under construction, storing contents and then will move all items back. The proposal is based on time and materials, which includes contingency.

Funding Information

• Budgeted: No                       
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600
• Budget Category: Construction/Move Management

MEASURE ES FUNDING:

• Original Contract: $23,018.95
• Contract Amendment #01 – Franklin – Preschool winter break 2018: $4,885.87
• Contract Amendment #02 – Franklin – 2019 Summer work: $39,508.28
• TOTAL CONTRACT AMOUNT: $67,413.10

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education enter into a Student Teaching Agreement between Pacific Oaks College and the Santa Monica-Malibu Unified School District.

The District participates with university teacher training institutions in providing classroom teaching and school counseling situations, under the supervision of a master teacher.

• INSTITUTION: Pacific Oaks College
• EFFECTIVE: June 1, 2019 to May 31, 2022
• PAYMENT: The College shall pay $100.00 per unit per semester to each Master Teacher

As part of the implementation of the Family Engagement Framework, the district is focused on providing opportunities for families to develop and build their leadership skills with the end of goal of strengthening the partnership between families and school staff.  The purpose of this presentation is to provide an opportunity for the Board to hear from Samohi parents regarding the impact that the PIDA (Parents for Insusion, Diversity and Access) training had on the development of PUENTE, Samohi’s Latino parent group and their collective efforts to support student learning at Samohi. 

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the report and 10 minutes for board member questions.comments.

The purpose of this session is to provide an update on the NGSS implementation at the high school level and steps towards adopting the Three-Course Model. 

Background: The Next Generation Science Standards (NGSS) were adopted by the California Department of Education (CDE) in 2013. With the release of the California Science Framework (2016), several "NGSS Roll-out" sessions were held across the state to support districts in the development of local implementation plans.

In 2016-17, SMMUSD teachers participated in NGSS Awareness sessions. High school staff engaged in initial discussion related to the NGSS goal of "All Standards for All Students" and potential course models for achieving this goal. 

In 2018-19, a comprehensive three-year plan was developed with a focus on teacher leadership, professional learning, and instructional materials to support the adoption of the Three-Course Model. Additionally, the California Science Test (CAST) is now operational in grades five, eight and once in high school (Spring 2019). In high school, the CAST measures performance expectations from Earth and Space Sciences, Life Sciences and Physical Sciences. 

SMMUSD NGSS Implementation Plan and Study Session Presentation attached.

Staff anticipates that this item will require a total of 45 minutes, with 35 minutes for the staff report and 10 minutes for board member questions/comments.

This study session will provide the Board of Education with an overview of the work of the Maintenance and Operations department and the priorities for 2019-20.

OPERATIONS – Terance Venable, Manager of Operations and Grounds, will discuss current processes to keep the schools safe, clean and appealing. He will discuss the challenges and successes we have had with our custodial and grounds crews.  Terance will also discuss the importance of maintaining our Urban Forest (City trees) and the need to refurbish our fields.

INTEGRATED PEST MANAGEMENT – Mr. Brown and Mr. Venable will give an update on the application of the Integrated Pest Management policy. They will report on the measures that have been taken to reduce pests, including exclusion work, refuse, and the use of pesticides. We will also report on the treatment of termites that happened over spring break.

WORK ORDERS – The Maintenance Department manages facilities through the work order process. School sites and departments submit work orders for repairs and services. Roosevelt Brown, Director of M & O, will lead in a report of completed and current work order process and the completion rate. He will discuss the reorganization of the Maintenance department based on the (SERP) retirements.

DEFFERED MAINTENANCE and PROJECT REQUESTS – We met with the Board of Education last spring to discuss the needs, goals and budget needed for deferred maintenance. In this part of tonight’s study session, we will discuss projects planned and completed for the 2018-19 fiscal year. We will also update the Board of Education on the Facility Needs. Roosevelt Brown, will lead this section.

Staff anticipates that this item will require a total of 45 minutes, with 30 minutes for the staff report and 15 for board members’ questions/comments.

It is recommended that the Board of Education consider revising BP and AR 5141.21 – Administering Medication and Monitoring Health Conditions. 

The policy and regulation have been updated to delete the requirements related to the administration of medication in cases of epileptic seizures, as Education Code 49414.7 repeals by its own terms on January 1, 2017, and to clarify that districts may continue to administer such medication under the general authority in state law. The policy and regulation also reflect new law (AB 1748, 2016), which authorizes districts to stock and administer medication in cases of opioid overdose.

The regulation also revises the definition of epinephrine auto-injector pursuant to new law (AB 1386, 2016).

Staff will present Item Nos. VIII.A-F at once, as they are related.

Staff anticipates that this entire discussion will require a total of 45 minutes, with 30 minutes for the staff report and 15 minutes for board questions/comments.

It is recommended that the Board of Education consider revising BP and Adopting AR 5141.22 – Students with Infectious Diseases.

Adds language regarding universal precautions.  Pursuant to 8 CCR 5193, employers with one or more employees having occupational exposure to bloodborne pathogens must enforce universal precautions to prevent contact with blood or other potentially infectious materials.  This new language addresses the need for students to follow similar procedures.

Staff will present Item Nos. VIII.A-F at once, as they are related. 

It is recommended that the Board of Education consider revising BP and AR and Adopting E 5141.27 – Food Allergies/Special Dietary Needs.

The policy has been revised to reflect federal law, which requires that a determination of disability, for purposes of Section 504 of the federal Rehabilitation Act, be made without regard to the ameliorative effects of mitigating measures, which may result in more students with severe food allergies needing to be evaluated under Section 504 to determine if they need accommodations or services. The policy also prohibits discrimination and bullying based on a food allergy and adds referral to appropriate complaint procedures.

The regulation has been revised to add material on the development of a health plan to manage the  needs of a student with a food allergy, which may be a Section 504 accommodation plan if his/her allergy meets the definition of a "disability" without regard to the effects of mitigating measures. The regulation also adds measures to be taken when a student with a known food allergy will be off school grounds, such as on a field trip.  An online link to the Food Allergy (Anaphylaxis) Procedure Manual has been included in the regulation.  A hardcopy of the manual has been provided to each school site.

Staff will present Item Nos. VIII.A-F at once, as they are related. 

It is recommended that the Board of Education consider revising BP, replacing AR, and adopting E 5141.3 – Health Examinations.

The policy has been updated to (1) clarify examinations required at school entry, (2) reflect new law (SB 1069), which allows a physician assistant to conduct a medical examination for the purpose of providing medical clearance for a student's participation in an interscholastic athletic program, and (3) delete a report to the Board on the number of students with physical problems.

The regulation revises the section on "Hearing and Vision Tests" to more directly reflect law regarding the scheduling of vision tests and to reflect new law (SB 1069), which authorizes a physician assistant to sign a certificate showing that a student has already had a vision test conducted by medical professionals. The regulation also adds a new section on "Type 2 Diabetes Information" reflecting legal requirement to send type 2 diabetes information developed by the CDE to parents/guardians of students in grade 7.  The regulation reflects new law (SB 1172), which specifies the grade levels at which vision tests must be conducted and requires near-vision screening to be included in the tests. The regulation also expands material on hearing tests and reflects new law (SB 852), which extends the suspension of requirements for scoliosis screening through the 2014-15 fiscal year.

The new exhibit is a revised letter that is sent to all families of incoming seventh graders.  Staff believes this letter should be included as an exhibit.

Staff will present Item Nos. VIII.A-F at once, as they are related. 

It is recommended that the Board of Education consider revising AR and Adopting E 5141.32 – Health Screening for School Entry. 

The regulation has been updated to reflect new law (SB 379, 2017), which changes the date by which the district must report oral health assessment data to the county office of education and/or state dental director and requires the certification form developed by the California Department of Education (CDE) to include parental rights related to oral health assessments offered at school sites. The regulation also deletes the requirement to notify parents/guardians of the telephone number for the Healthy Families program, which is no longer operational.

The new exhibit is a revised letter that had been sent to families, that staff believes should be included as a new exhibit. 

Staff will present Item Nos. VIII.A-F at once, as they are related. 

It is recommended that the Board of Education consider revising BP and AR 5141.6 – School Health Services.

The policy has been updated to delete references to the obsolete API, Healthy Start program, and Healthy Families program.

The regulation has been updated to expand the section on "Types of Health Services" to include additional services for which districts can receive Medi-Cal reimbursement. The regulation also includes the requirement for employees to complete a random-moment time study for the Medi-Cal Administrative Activities program and reflects new law (AB 3192), which requires the Department of Health Care Services to develop a program guide for the LEA Medi-Cal Billing Option. 

Staff will present Item Nos. VIII.A-F at once, as they are related. 

This item provides the Board of Education the opportunity to discuss the naming of two SMMUSD facilities:

• 721 Ocean Park Blvd., Santa Monica, CA
• 2802 Fourth St., Santa Monica, CA

BP 7310 - Naming of Facilities and Programs is attached for reference.

Staff anticipates that this item will require a total of 30 minutes.

It is recommend that the Board of Education adopt Resolution No. 18-51 in recognition of Classified School Employees Week, May 19-25, 2019.

It is recommended that the Board of Education adopt Resolution No. 18-52 - regarding the release and non-reelection of certificated temporary employees pursuant to Education Code Section 44954, effective June 2019.

The Board of Education is required to notify temporary certificated employees before the end of the school year of its decision to release and not reelect the employees for the next succeeding school year.

It is recommended that the Board of Education approve the establishment of a new classification, Lead Translator/Interpreter, in the Educational Services Department.

A language access component has been established within Educational Services.  In support of this component, District programs and public communications, a person with significant translation and interpretation abilities is required.  Additionally, it has been determined that there is a need for someone to coordinate translation/interpretation requests, and to train and guide the District's translators. As a result, the Director of Classified Personnel recommends the creation of a new classification - Lead Translator/Interpreter.

Under the direction of the Assistant Superintendent - Educational Services, or designee, the Lead Translator/Interpreter coordinates District translation and interpretation services, including managing requests for translation and interpretation; conducts consecutive and simultaneous interpretation for public meetings and special events; organizes and administers job-relevant trainings for bilingual District staff; and, performs the translation and interpretation of high-level written and oral communications representing the District/Superintendent to the media and general public.

Attached is a draft of the proposed duties, and a recommendation for the minimum education and work experience requirements for the classification.

As a Merit district, the position and duties are approved by the Board, and the job description and qualification requirements for the position classification are prepared and approved by the Personnel Commission.  Following Board action, the Commission will classify the position, set minimum qualifications, and designate the appropriate salary placement.

It is recommended that the Board of Education approve budget transfers, as described on the attached pages, for these below-listed Funds.

These routine paper transfers are intended to accomplish the formal/final shifting to recognize the accounting of previously-approved activities after the 2nd Interim Report.

• Fund 01 – General Fund (Unrestricted & Restricted)
• Fund 11 – Adult Education Fund
• Fund 12 – Child Development Fund
• Fund 13 – Cafeteria Fund
• Fund 21.3 – Building Fund/Measure BB Series D
• Fund 21.5 – Building Fund/Measure ES Series B
• Fund 21.6 – Building Fund/Measure ES Series C
• Fund 25 – Capital Facilities Fund
• Fund 40 – County School Facilities Fund

Staff anticipates this item will require a total of 20 minutes, with 10 minutes for the staff report and 10 minutes for board members' questions and comments.

This meeting will adjourn to a special meeting scheduled for Thursday, May 30, 2019, at 4 p.m. at the district office: 1651 16th St., Santa Monica, CA.  The next regular meeting is scheduled for June 6 at 5:15 p.m. in the Santa Monica High School cafeteria (601 Pico Blvd., Santa Monica, CA) to honor retirees, and then 7:30 p.m. in the district office board room (1651 16^th St., Santa Monica, CA) for the remainder of open session.