• 1 case
• DN-1020-18/19 (Special Education)
• DN-1021-18/19 (Special Education)
• DN-1022-18/19 (Special Education)
• DN-1023-18/19 (Special Education)

• Title: Principal

• Title: Superintendent

• Agency Designated Representative: Dr. Ben Drati
• Employee: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee: SMMASA

• Agency Designated Representative: Board President
• Employee: Superintendent

It is recommended that the Board of Education approve the June 6, 2019, regular meeting agenda.

it is recommended that the Board of Education approve the May 16, 2019, regular meeting minutes.

it is recommended that the Board of Education approve the May 30, 2019, special meeting minutes.

This commendation will begin at 5:15 p.m. in the Lincoln Middle School cafeteria.  Following this commendation, the Board of Education will move open session to the district office for the remainder of the agenda.

This commendation will occur back at the district office.

SMMUSD is proud of our strong AVID program (Advancement Via Individual Determination). Students join the AVID pathway at Lincoln and John Adams Middle Schools and culminate their journey at Santa Monica High School. All three school sites recently earned AVID Certification, which requires staff to capture evidence across 40 indicators and within four domains (Instruction, Culture, Leadership and Systems). This recognition highlights the students' successes and their next college and/or career steps. 

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Buck Institute for Education
• Dates: 11/26/18-11/28/18 11/26/18-11/28/18 & 6/17/19
• Amount not to exceed: $12,000.00 $17,500.00
• Description: The BIE will present a 3-day training on "Project-Based Learning 101" for 35 SMMUSD teachers/staff on November 26-28.  The training is part of the district's professional development strategy to build up project-based learning efforts throughout the district.
• Site: Educational Services
• Funding: 01-00000-0-19210-10000-5802-030-1300
• (Amend dates and amount not to exceed. Original contract approved on 11/01/18)

• Contractor: Just Communities Central Coast
• Dates: 03/07/19-06/30/19
• Amount not to exceed: $28,773.18 $34,880.14
• Description: To provide customized training for One Room, Many Voices for Counselors and Advisors, Language Access Guidelines Collaboration, DELAC Parent Focus Group, Language Access Guidelines Collaboration, SEDAC/PRN Special Ed Parent Focus Group, and One Room, Many Voices for School Psychologists. In addition, designing, administration and facilitation of the following programs: Language Access Guidelines Handbook Development (16 hours) and 2 meeting with Dr. Rossi to review handbook, offer input and make final changes on Language Access Guidelines (8 hours)
• Site: Educational Services
• Funding: 01-00030-0-19200-24950-5802-030-1300 (LCAP)
• (Amend amount not to exceed and description of services. Original contract approved on 10/04/18)

• Contractor: Mindful Schools
• Dates: 01/25/18–06/10/20
• Amount not to exceed: $39,900.00 $60,900.00
• Description: Online, self-paced training courses in “Mindfulness” to one hundred seventy-four (174) fourteen (114) SMMUSD employees. 6 weeks will cover “Mindfulness Fundamentals, and second 6 weeks will cover “Mindfulness Educator Essentials”. Staff will register and work at individual pace.
• Site: All SMMUSD schools Multiple SMMUSD elementary (11) locations. Lincoln previously purchased program for site.
• Funding: 01-00030-0-11100-10000-5802-030-1300
• (Amend amount not to exceed to include LCAP funds, which were not calculated into the original contract approval on 2/21/19)

These contracts are included in the 2018-19 budget.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Reading Writing Project
• Dates: 07/29/19-08/02/19
• Amount not to exceed: $32,000.00
• Description: Professional Learning Institutes for K-8 teachers with a focus on balanced literacy. Four day institutes for returning K-5 participants with a focus on phonics, conferring and small groups. One day "quick start" for elementary and middle school teachers new to the Workshop approach.
• Site: Educational Services
• Funding: 01-00030-0-11100-10000-5802-030-1300

• Contractor: Fagen Friedman & Fulfrost
• Dates: 07/01/19-06/30/20
• Amount not to exceed: Associate - $230.00-$260.00/hr; Partner - $290.00-$325.00/hr; Of-Counsel - $325.00/hr; Paralegal/Law Clerk - $150.00-$210.00/hr; Paralegal/Law Clerk (Bar Admitted Outside CA) - $230.00/hr; Education Consultant - $240.00/hr; Communication Services Consultant - $260.00/hr
• Description: Legal Counsel/Services for the Superintendent’s Office & BOE
• Site: Superintendent’s Office
• Funding: 01-00000-0-00000-71500-5802-020-1200

• Contractor: Challenge Success    
• Dates: 08/21/19
• Amount not to exceed: $2,794.00
• Description: Faculty inservice on Best Practice Homework Strategies
• Site: Malibu Middle/High School (Grades 6-12)
• Funding:  01-00030-0-11100-10000-5802-030-1300

• Contractor: DecisionInsite
• Dates: 07/01/19-06/30/20
• Amount not to exceed: $20,864.00
• Description: Enrollment Projections (including Residential Development Research)
• Site: Human Resources
• Funding: 01-00000-0-00000-74000-5802-025-1250

• Contractor: InnovateEd LLC
• Dates: 07/01/19-06/30/20
• Amount not to exceed:$252,000.00
• Description:  To further develop district-wide capacity and coherence through a systemic improvement process aimed at raising the bar and closing the gap in student learning results. For this phase of work, InnovateEd will support leaders at all schools achieving equitable growth in student learning outcomes.
• Site: Educational Services
• Funding: 01-00000-0-11100-21400-5802-030-1300

• Contractor: School Innovations & Achievement        
• Dates: 07/01/19-06/30/22
• Amount not to exceed: $82,800.00
• Description: Consulting Services to assist District in the preparation and filing of reimbursement claims for the cost of mandate. (Year 1: 07/01/19-06/30/20-$27,600.00; Year 2: 07/01/20-06/30/21-$27,600.00; Year 3: 07/01/21-06/30/22-$27,600.00)
• Site: Fiscal Services
• Funding: 01-90100-0-00000-73000-5802-050-1500
• (Amend fiscal year-Year 1 coming out of 2019-20 budget. Previously approved under 2018-19 budget on 5/2)

• Contractor: Center for Responsive Schools, Inc.
• Dates: 08/12/19-08/15/19
• Amount not to exceed:  $21,000.00
• Description: Elementary Core Course for up to 30 participants. A Consultant Observation and Feedback visit for one school, electronic conversation guide to introduce Responsive Classroom to your educators, collection of resources for participant, 1 school-year subscription to Kaleidoscope observation tool.
• Sites: Edison, Pt. Dume, Grant, Roosevelt and Edison.
• Funding:  Pt. Dume - 01-90150-0-11100-10000-5802-019-1501 ($1,400.00); Grant - 01-00021-0-11100-10000-5802-003-4030 ($5,000.00); Grant - 01-90150-0-11100-10000-5802-003-4030 ($2,000.00); Roosevelt - 01-00021-0-11100-10000-5802-007-4070 ($1400.00); Edison - 01-30100-0-11100-10000-5802-001-4010 ($11,200.00)

• Contractor: Forecast5 Analytics
• Dates: 01/16/18-07/31/19 01/16/18-06/30/20
• Amount not to exceed: $17,000.00 $34,000.00
• Description: Comparative district analytics subscription
• Site: Business
• Funding: 01-00000-0-00000-73000-5890-050-1500
• (Amend contract date and contract amount. Original contract approved on 02/01/18)

• Contractor: Wang Pin Ju Ho
• Dates: 07/01/18-06/30/19 07/01/18-06/30/20
• Amount not to exceed: $130/hour
• Description: Best Project Implementation and Business/Fiscal Support Services
• Site: Business Services
• Funding:01-00000-0-00000-73000-5802-050-1500
• (Amend contract date. Original contract approved on 06/28/18)

• Contractor: Orbach Huff & Suarez
• Dates: 10/01/13-06/30/14 07/01/18-06/30/20
• Amount not to exceed: hourly amount $295/hour (partners), $275/hour (associates), $175/hour (paralegals), $55/hour (clerks)
• Description: General legal counsel services-Facility Issues other than Bond
• Site: Business Services
• Funding:01-00000-0-00000-73000-5802-050-1500
• (Amend contract date. Original contract approved on 11/21/13)

• Contractor: Goodwin Procter
• Dates: 06/1/15-06/30/16 06/1/15-06/30/20
• Amount not to exceed: hourly amount-$300.00/hour (partners), $250/hour (associates), $225/hour (junior associates), $150/hour (law clerks/paralegals)
• Description: General real estate advice
• Site: Business Services
• Funding: 01-00000-0-00000-73000-5802-050-1500
• (Amend contract dates. Original contract approved: 08/12/15)

• Contractor: Burke Williams & Sorenson LLP
• Dates:  04/01/15-06/30/16 07/01/18-06/30/20
• Amount not to exceed: hourly amount $310/hour (senior partners), $270/hour (partners), $240/hour (associates), $140/hour (paralegals)
• Description: Legal counsel services-Post Project Labor Agreement negotiation
• Site: Business Services
• Funding:01-00000-0-00000-73000-5802-050-1500
• (Amend contract date. Original contract approved 05/17/15)

These contracts are included in the 2019-20 budget.

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the Adult Education courses to be offered for the 2019-20 school term. 

The attached list of courses represent course titles approved by the Department of Education, State of California.  Only courses on the approved list may be used to generate ADA for which the district will be reimbursed.  

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018-2019.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. 

The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA -wide non-public school/non public agency reserve account. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from May 8, 2019 through May 30, 2019 for fiscal / 19. 

It is recommended that the Board of Education accept, with gratitude, checks totaling $28,650.88 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $28,650.88 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

 COMMENT: The value of all non-cash gifts has been determined by the donors.

 NOTE: The list of gifts is available on the District’s website, www.smmusd.org.

The Board subcommittee supports the Financial Oversight Committee (FOC) recommendation that the Board of Education approve the appointments of Matthew Covington, Matthew Crawford, Seth Jacobson, and Marc Levis-Fitzgerald to fill vacancies on the FOC for term commencing July 1, 2019, through June 30, 2022.

At the May 7, 2019, FOC meeting, the committee unanimously passed a motion to recommend:  Matthew Covington, Matthew Crawford, Seth Jacobson, and Marc Levis-Fitzgerald to the Board for consideration of appointment to the FOC for term commencing July 1, 2019, through June 30, 2022.  

The committee membership are as follows:

Term Ends 6/30/20

• Michael Kremer, Shawn Landres, Debbie Mulvaney, Shelly Slaugh Nahass

Term Ends 6/30/21

• Alex Farivar, Gordon Lee, Payal Maniar

Term Ends 6/30/22

• Matthew Covington, Matthew Crawford, Seth Jacobson, Marc Levis-Fitzgerald

It is recommended that the Board of Education approve the reassurance of a stale-dated warrant to Vendor #6493 (district employee) in the amount of $95.57.

Per Gov Code 29802, warrants are valid for six months, and a new warrant may be reissued for up to four years following the original issuance date.  Following that time period, a warrant is considered stale-dated and can no longer be reissued without approval from the Board of Education. 

This agenda item allows our school district to reissue a warrant to Vendor #6493 (an employee) in the amount of $95.57, which was originally issued in June 2009. 

It is recommended that the Board of Education award Advanced Cable Solutions for the A/V upgrade of the district office boardroom in an amount not to exceed $236,500, including 10% contingency to be used at the district’s discretion.

The district office boardroom audio and video equipment has been in disarray, is currently outdated, not easy to use, and breaks down on a continuous basis.  This A/V equipment upgrade will resolve these issues and move the functionality of the meeting space into the 21^st century. 

Budget Information:

• Budgeted: Yes
• Fund: 40
• Source: Capital Outlay Project
• Account Number: 40-90100-0-00000-82000-6500-050-1500

A design build bid was sent out to several companies that specialize in advanced A/V projects.  Two companies submitted a design build proposal and a committee chose ACS for the design build because of their extensive knowledge of the Shure equipment that already exists in the room as well as their expertise in creating an environment that will be conducive to the A/V needs of those who use that meeting space.

It is recommended that the Board of Education award the installation of audio visual classroom technologies including projections systems, audio enhancement system, A/V controllers, and electrical upgrades to twenty instructional spaces within our district schools in an amount not to exceed $334663.90, piggybacking Bakersfield City School District Bid BD 1507-1.

Classroom technology standards where developed by 21st Century Classroom subcommittee of the District Technology Team in the Fall of 2014.  The 20 instructional spaces are located within our district schools.  Installations are needed to support changes to instructional spaces that had not previously been identified or are required due to programming changes within the school site for the 2019-2020 school year.  Each installation will bring the instructional space up to the designated standard interaction projection system with audio amplification including teacher and student microphones.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90903-0-00000-85000-5590-030-1300

School district governing boards have the authority to “piggyback” on another public agency’s bid per public contract code section 20118 and 20652 when it is determined to be in the “best interest of the district”.  It is often advantageous for district to utilize piggyback bids when contract items are identical to the districts specifications.  Using piggyback contracts saves time and money, and they often provide lower prices than a single jurisdiction would be able to obtain.

The Board of Education approved the budget for Measure ES-2 Technology purchases during the Board meeting of August 28, 2014 (Item S.01). This purchase will utilize a portion of the 21^st Century Classrooms allocation.

It is recommended that the Board of Education renew Contract No. SN17.18-20 with Goldstar Foods for snack distribution to Santa Monica-Malibu Unified School District’s Nutrition Services Department for the 2019-20 school year. 

The estimated annual cost of snacks is $100,390.00 funded through the Nutrition Services Department.   

It is recommended that the Board of Education award M&M Lift for the purchase of an Bluelift Aerial Lift, at a cost not to exceed $100,000, including training for district users.

The aerial lift will help the district’s M&O department to do projects that they would normally send out to a vendor and the cost of the project would elevate because of outside sourcing and the project would take two to four times longer because of scheduling.  The M&O department can respond quicker to high impacted work orders like burnt out bulbs in high to reach places creating a continuous safety environment for the students. 

Financial Impact:

• Budgeted: Yes
• Fund: 40
• Source: Capital Outlay Project
• Account Number: 40-90100-0-00000-82000-6500-060-2600

Several lifts were taken into account regarding which one was reasonable, fit our specifications and did what we needed to do such as fit in standard doorways and be an electric format. 

It is recommended that the Board of Education approve the 2018-19 4^th Budget Revision.

The County Auditor-Controller Office released the “June 3, 2019 Redevelopment Property Tax Trust Fund (RPTTF) Distribution” which shows the District will receive $8,574,472 above the LACOE P2 Estimate of Taxes Report Taxes (released on 5/3/2019.)

Conversely, this increase in RDA triggers a decrease of $4,092,506 in the amount of LCFF State Aid in the Minimum State Aid (MSA) category that reverts the MSA back to $8,585,843.

Additionally, The County Auditor-Controller Office report also shows a decrease in Supplemental Taxes in the amount of $480,000.

Lastly, the District received revenues in the amount of $26,576 for the reimbursement of 2016-17 STAR Testing.

Therefore, the net effect of these transfers is an increase of $4,028,542 to the ending fund balance.

This transfer is intended to accomplish the formal/final shifting to recognize the accounting transactions since the previously-approved activities in the 3^rd Budget Revision.

• Fund 01 – Unrestricted General Fund

Staff was made aware of this increase on Monday, June 3, which is after the agenda was published.  During approval of the agenda, the board will vote to add this late item to the agenda.  

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors for Measure ES Projects.

• Contractor: Caroline Coster
• Dates: 06/01/19 - 06/30/20
• Amount not to Exceed: $78,000
• Description: Sustainability Coordinator
• Site: Measure ES – Capital Improvements & Maintenance & Operations
• Funding: 86-90100-0-00000-85000-5802-050-2600 (Measure ES/Capital Improvements - 50%); 01-81500-0-00000-85000-5802-061-2602 (M&O - 50%)

These contracts are included in the 2018-19 & 2019-20 budgets.

It is recommended that the Board of Education award the contract for the A/V upgrade for the Professional Development Learning Center at Washington West to IVS, at a cost not to exceed $139,800.00.

The PDLC is undergoing modernization during the summer of 2019.  With this modernization the PDLC, will become our premier district training center.  A/V technologies will need to be upgraded to accommodate the use of this cite for professional development and use by internal and external groups.  Technology in this space will be easily controlled by the various groups that will be utilizing it and will include 21st-century classroom technologies that will be used to reinforce the integration of technology into the daily lessons.

Financial Impact:

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90903-0-00000-82000-6400-030-1300

A design build bid was sent out to several companies who specialize in advanced A/V projects for schools. Three companies submitted a design build proposal and a committee chose IVS for the design build due to their knowledge of the existing classroom audio and video equipment.  The PDLC will be used for staff professional development and introducing of A/V classroom environment as well as support a general audience.

It is recommended that the Board of Education approve Change Order #02 with Chalmers Construction Services for the 1515 Maple Street Church Property – Demo Project in the amount of $30,047.49 for a total contract amount of $557,706.99 and 14 days of schedule impact.

On November 15, 2018, the Santa Monica-Malibu Unified School District’s Board of Education awarded to Chalmers Construction Services the construction contract for the 1515 Maple Street Church Property – Demo Project in the amount of $480,000. Notice to proceed was given on January 21, 2019.

The changes for this Change Order #02 include:

• Additional Wood fence & Height Modification
• Additional Asphalt Patching (RFI001)
• Added make-ready prep for landscape & irrigation along the street parkways (ASI001R1)

Change Order No. #02 includes a 14-day no cost time increase to the contract time and funding is from Program Reserve shortages.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90912-0-00000-85000-6200-006-2600
• Budget Category: Construction Contract 

MEASURE ES FUNDING

• Original Contract: $480,000.00
• Change Order #01: $47,659.50
• Change Order #02: $30,047.49                     
• TOTAL CONTRACT AMOUNT: $557,706.99

It is recommended that the Board of Education accept as completed all construction under the contract issued to Chalmers Construction Services for the 1515 Maple Street Church Property – Demo Project with a final contract amount of $557,706.99.

At the November 15, 2018, Board of Education meeting, a contract was awarded to Chalmers Construction Services in the amount of $480,000.00. Two change orders in an amount totaling $77,706.99 were approved and increased the approved contract amount to $557,706.99.

All scope of work items have been completed.  On April 25,2019,a Certificate of Substantial Completion was issued to Chalmers Construction Services.  All items listed on the punch list have now been completed and closeout documents have been submitted.  In compliance with statutory requirements, a Notice of Completion was filed with the County of Los Angeles on May 9, 2019. 

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES
• Account Number: 86-90912-0-00000-85000-6200-006-2600
• Budget Category: Construction Contract

MEASURE ES FUNDING

• Original Contract: $480,000.00
• Change Order #01: $47,659.50
• Change Order #02: $30,047.49                     
• TOTAL CONTRACT AMOUNT: $557,706.99

It is recommended that the Board of Education authorize the District to use the National Intergovernmental Purchasing Alliance (NIPA) piggyback contract awarded to MeTEOR Education LLC (formerly Contrax Furnishings LLC/Contrax Group LLC), to purchase educational furniture, design services, installation and appropriate services specified under Contract #R142203 valid from October 23, 2018, through April 30, 2020. 

By using the contract, it will allow District projects to be completed in as expeditious manner as possible. By using the direct pricing structure in the contract, it eliminates going through a formal procurement process which may include mark-ups on the products and services, thus saving the District considerable money. All orders using the contract must comply with the piggyback contract clauses and the Santa Monica Malibu Unified School Districts contract requirements. 

The Los Angeles County Department of Education allows Districts to utilize piggyback bids with no restrictions other than standard Public Works contracting requirements. The contract awarded to MeTEOR Education, LLC is pursuant to Public Contract code sections 20118 and 20652.

It is recommended that the Board of Education approve Contract Amendment #02 with gkkworks/Cannon Design to provide additional architectural and engineering design services for Districtwide - Education Specifications Project in an amount not to exceed $382,000.00 for a total contract amount of $652,576.00.

Provide additional architectural and engineering services for the facilities optimization solutions assessments to collect all necessary data for the completion of the condition assessment for the portfolio of assets across the District to assess functionality, level of service, reliability, maintenance records, age, use, risk, criticality, and other physical conditions to assist with long range planning as follows:

Assessment services include document review and interviews with key personnel, full field site assessments and surveys, and cost estimating for the following:

• Site
• Structural systems/exterior architecture
• Interior architecture
• Mechanical systems
• Air conditioning and ventilating systems
• Electrical systems
• Plumbing systems
• Life safety/fire protection
• General ADA compliance
• Telecommunication systems
• Vertical transportation systems
• Specialty systems
• Photographs
• Hazardous materials

• Assessment total $241,000.00
• Asset tagging $81,000.00
• Data storage with five-year subscription $60,000.00

Funding Information

• Budget: Yes
• Fund: 86
• Source: ES
• Account Number: 86-90100-0-00000-85000-5802-050-2600 (60%); 86-90100-0-00000-85000-5802-015-2600 (20%); 86-90100-0-00000-85000-5802-010-2600 (20%)
• Budget Category: Soft Costs/AE Design Services 

MEASURE ES FUNDING

• ORIGINAL CONTRACT: $185,794.00
• CA #01 – Additional Services: $84,782.00
• CA #02 – Additional Services: $382,000.00  
• TOTAL CONTRACT AMOUNT: $652,576.00

It is recommended that the Board of Education award individual professional services agreements for future projects to the listed firms.

The district issued a Request for Qualifications (RFQ) for On-Call Move Management Consulting Services on March 5, 2019.  Five firms directly received the issued RFQ.  Qualifications were due on March 27, 2019.  Three Statements of Qualifications (SOQs) were received from the following firms:

1. Environments Plus (not qualified)
2. King Office Services
3. Mover Services Inc.

Staff reviewed the SOQs and has determined that two of the submittals have demonstrated that the submitting firms are qualified to provide the requested series.  No agreements will be issued at this time.  The on-call listing is for a duration of 3 years from award.  As projects require move services proposals will be requested from both qualified firms.  Staff will then review the proposals and prepare a Board agenda item for aware of these project-specific services.

Funding Information

• Budgeted: Yes                      
• Fund: 8X
• Source: Measure ES
• Account Number: N/A
• Budget Category: Construction/Move Management

The District issued a professional services RFQ/P for the FF&E Pilot Program Project – District-Wide FF&E Educational Planning & Architectural Services on April 3, 2019. Thirty firms received the RFQ/P. Statements of Qualifications were due April 24, 2019. Eight statement of qualifications (SOQs) were received but four neglected to include mandatory language regarding conflicts of interest and were not considered.  The four remaining firms were:

• A4E
• Cannon Design
• Lionakis
• SVA Architects

Staff, with input from District Ed Services, reviewed the qualifications and shortlisted two firms for interviews. Interviews were conducted May 15, 2019, with A4E & Lionakis. The selection committee ranked both interviewed firms and unanimously ranked Lionakis as the top firm.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number: 87-90916-0-00000-85000-5802-015-2600 (20%); 87-90916-0-00000-85000-5802-010-2600 (20%); 87-90916-0-00000-85000-5802-050-2600 (60%)
• Description: A/E Design Services

It is recommended that the Board of Education award an agreement to provide audio/visual Move Management Services to IVS for the Franklin Elementary School – Windows, Paint, Floors & Doors (WPFD) Project in an amount not to exceed $37,467.00.

The district requested that IVS provide a proposal for the audio/visual move management services to include securing classroom audio/visual technology during the 2019 summer construction scope of work. IVS will remove all audio/visual equipment in rooms that will be under construction, storing contents in secured, climate controlled areas and then will reinstall and calibrate all equipment. The proposal received is based on a lump sum not to exceed amount of $37,467.00.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-002-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education accept as completed all construction under the contract issued to The Nazerian Group for the John Adams Middle School – Gym and Field Replacement Project (DSA 03-118444) with a final contract amount of $994,811.02. 

At the April 12, 2018, Board of Education meeting, a contract was awarded to The Nazerian Group in the amount of $977,123.00. Three change orders in an amount totaling $17,688.02 were approved and increased the approved contract amount to $994,811.02.

All scope of work items have been completed.  On August 22, 2018, a Certificate of Substantial Completion was issued to The Nazerian Group. All items listed on the punch list have now been completed and documents have been submitted.  In compliance with statutory requirements, a Notice of Completion was filed with the County of Los Angeles on November 6, 2018.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90907-0-00000-85000-6200-011-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118444

MEASURE ES FUNDING

• Original Contract: $977,123.00
• Change Order #01: $23,811.72
• Change Order #02: $(5,068.22)
• Change Order #03: $(1,055.48)
• TOTAL CONTRACT AMOUNT: $994,811.02

It is recommended that the Board of Education award an agreement to provide audio/visual Move Management Services to IVS for John Adams Middle School – HVAC & Fire Alarm Project (Bldg. T) in an amount not to exceed $4,185.00.

The district requested that IVS provide a proposal for the audio/visual move management services to include securing classroom audio/visual technology during the 2019 summer construction scope of work. IVS will remove all audio/visual equipment in rooms that will be under construction, storing contents in secured, climate controlled areas and then will reinstall and calibrate all equipment. The proposal received is based on a lump sum not to exceed amount of $4,185.00.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-5802-011-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve issuance of Amendment #1.3 of Project Assignment #1 with NAC Architecture for additional architectural and engineering services at John Adams Middle School – HVAC Project in an amount not to exceed $17,500.00 for a total agreement amount of $977,585.00.

This contract amendment is for additional architectural and engineering services for the design of a new Ansul wet chemical system for the kitchen hood to the new Fire Alarm system at John Adams Middle School as required by the Division of State Architect (DSA).  This additional work was not previously anticipated.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-5802-011-2600
• Budget Category: Design/Architects

MEASURE ES:

• Project Assignment #1: $758,501.00
• Amendment # 1.1: $ 92,087.00
• Amendment # 1.2: $109,497.00
• Amendment # 1.3: $17,500.00                           
• Total Project Assignment Amount: $977,585.00

It is recommended that the Board of Education award an agreement to Independent Construction Inspection to provide inspection services for the John Adams Middle School Performing Arts Complex Project in an amount not to exceed $387,600.00.

The District solicited proposals for Class 1 IOR services and received six responses. The responses were reviewed both qualitatively and quantitatively.

Responses included:

• ICI at $85/HR
• AEL at $90/HR
• CCS at $90/HR
• HBI at $89/HR
• TYR at $110/HR

Sandy Pringle was disqualified for not meeting the proposal requirements.

Proposers made different assumptions about how many hours would be required for the overall project, so the hourly rate was the primary driver of the quantitative analysis.

Independent Construction Inspection’s (ICI) proposal was reviewed and it was confirmed that their proposal covered all the DSA required inspection services for the project.

ICI’s hourly rate for Class 1 DSA Inspection Services is $85/Hour. The District’s estimated project duration is 570 days, with an estimated start date of June 15, 2019, and an estimated final completion date of August 22, 2021. The total estimate for ICI’s services is $387,600.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs / Testing & Inspection / IOR
• DSA #: 03-119039

It is recommended that the Board of Education approve Contract Amendment #12 with Converse Consultants to provide additional geotechnical and materials testing services for John Adams Middle School - Performing Arts Center Project in an amount not to exceed $8,545.00 for a total contract amount of $296,070.50.

The scope of this amendment will cover the cost of additional evaluations of the foundations of the Music Building (Building J) at JAMS. The new performing arts complex will be constructed adjacent to this existing building and DSA has required the District to demonstrate the strength of the existing foundations. This evaluation will include excavations to expose the foundations, coring to extract a sample of the concrete, and compression testing of the samples in an offsite laboratory.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number:  87-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs / Testing & Inspection / Materials Lab

MEASURE ES FUNDING:

• Original Contract – Cabrillo ES: $14,560.00
• CA#01 – LMS, Field & Track: $12,050.00
• CA#02 – LMS, Field & Track: $8,995.00
• CA#03 – Roosevelt ES & Webster ES, WPFD: $74,880.00
• CA#04 – JAMS, PAC: $15,190.00
• CA#04A – Rogers ES WPFD: $34,890.00
• CA#05 – JAMS, PAC: $3,460.00
• CA#06 – JAMS, PAC: $6,451.80
• CA#07 – JAMS, PAC Geotech survey: $3,444.20
• CA#08 – JAMS, PAC Geotech work plan: $1,495.50
• CA#09 – Franklin ES & Point Dume ES, WFPD+HVAC+FA: $105,304.00
• CA#10 – JAMS, PAC:  $1,500.00
• CA#11 - JAMS, PAC:  $5,305.00 Coring foundation Per DSA requirement
• CA#12 - JAMS, PAC:  $8,545.00 Additional foundation cores in Bldg J required by DSA
• Total Contract: $296,070.50

It is recommended that the Board of Education award an agreement to Ninyo & Moore to provide special inspection and materials testing services for the John Adams Middle School - Performing Arts Complex Project in an amount not to exceed $274,014.00.

The District solicited proposals for all specialist inspection and materials testing services required for the construction of the Performing Arts Complex Project on the John Adams Middle School campus beginning in June 2019 and received 13 responses. The responses were reviewed both qualitatively and quantitatively.

Responses included:

• AEL
• Converse
• CTE
• CTI - disqualified
• Koury
• Leighton - disqualified
• MTGL - disqualified
• Ninyo & Moore
• RMA
• SCST
• Smith-Emery
• Twining - disqualified
• United Heider

Staff reviewed the proposals and found four firms were disqualified. Staff reviewed the remaining nine proposals and found Ninyo & Moore presented the best value to the District. Ninyo & Moore proposal covered all the DSA required special inspection and materials testing for the project scope at the John Adams Middle School Performing Arts Complex Project.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Funding Line: 87-90907-0-00000-85000-5802-011-2600
• Budget Category: Soft Costs / Test & Inspection / Materials Lab
• DSA #: 03-119039

It is recommended that the Board of Education approve issuance of a Project Assignment under the AE MSA for Architectural Services to Rachlin Partners for Lincoln Middle School - HVAC & Fire Alarm Project in an amount not to exceed $911,680.00.

On April 20, 2017, the Board of Education approved issuance of a Master Services Agreement (MSA) to 8 architectural firms in category 3 which is for projects valued over $7M dollars.  On April 11, 2019, the District issued a project-specific Request for Proposals to all current category 3 AE MSA firms for full service architectural services for the Lincoln Middle School HVAC & Fire Alarm Project.  Proposals were due on May 9, 2019.  Three proposals were received from DLR, John Sergio Fisher & Associates and Rachlin Partners.

All firms had been deemed qualified firms through the MSA RFQ process.  The proposals submitted included the proposed architectural team, and cost proposals, as requested.  Facility Improvement Projects staff, along with the Director of Maintenance & Operations reviewed the proposals. 

Upon review the team recommended that Rachlin Partners be awarded a project assignment for this project.  In its proposal, Rachlin Partners affirmatively stated that there is no known conflict of interest or any potential conflict of interest involving any District employee, consultant, or member of the Board of Education. Rachlin’s proposal of $911,680.00 is based upon hourly billing rates for the services included in the RFP.  Funding for architectural services will be from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES  
• Account Number:  85-90906-0-00000-85000-5802-012-2600
• Description: Architectural Services
  

It is recommended that the Board of Education approve Contract Amendment #03 for Malibu Alignment Project – CEQA Consulting Services to Placeworks, in an amount not to exceed $24,873.00 for a total contract amount of $115,505.00.

On July 19, 2018, the Board of Education awarded to Placeworks an agreement for CEQA services for the Malibu Alignment Project in the amount of $78,752.00.

Contract Amendment #03 will cover the cost of additional services related to preparing a CEQA Notice of Exemption (NOE) for the proposed demolition of Building D at Malibu Middle-High School.  The demolition of Building D will allow the District to expand the student quad area while removing an underutilized and inadequately programmed building.

Tasks Include:

• Preparation of Notice of Exemption
• Preparation of a technical memorandum to evaluate potential air quality and greenhouse gas emissions impacts associated with the proposed project

Preparation of technical memorandum to evaluate potential operational and construction noise and vibration impacts associated with the proposed project. 

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/Entitlements

MEASURE ES FUNDING:

• Original Agreement: $78,752.00
• Contract Amendment #01 – Additional services CDP: $6,400.00
• Contract Amendment #02 – Additional services CDP: $5,480.00
• Contract Amendment #03 – Additional services NOE: $24,873.00
• Total Contract Amount: $115,505.00

It is recommended that the Board of Education award an agreement to provide audio/visual Move Management Services to IVS for Malibu Alignment Project in an amount not to exceed $42,186.25.

The District requested that IVS provide a proposal for audio/visual move management services. IVS will remove all audio/visual equipment from areas and will move to the designated site as per the District’s Malibu alignment move plans. The proposal received is based on a lump sum not to exceed amount of $42,186.25.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve Contract Amendment #21 with Psomas to provide Supplemental Cultural Resources Mitigation Monitoring Services for Point Dume Elementary School – Malibu Schools Alignment Project (Interim Housing at Pt. Dume) in an amount not to exceed $15,800.00 for a total contract amount of $278,262.00.

This scope of this contract amendment includes supplemental cultural resources mitigation monitoring services. Additional cultural resources mitigation monitoring were required as part of the City of Malibu Planning Commission as part of the recent permitting and project approvals. The work will be conducted on a Time-and-Materials basis. The cost to perform this work will not exceed $15,800.00.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90909-0-00000-85000-5802-019-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• Contract Amendment #20 – JAMS – Survey Support: $2,500.00
• Contract Amendment #21 – Pt. Dume – Cultural Resources Monitoring Services: $15,800.00
• TOTAL CONTRACT AMOUNT: $278,262.00

It is recommended that the Board of Education award an agreement to provide Audio/Visual Move Management Services to IVS for McKinley Elementary School – Window, Paint, Floors & Doors Project in an amount not to exceed $16,425.53.

The district requested that IVS provide a proposal for the audio/visual move management services to include securing classroom audio/visual technology during the 2019 summer construction scope of work. IVS will remove all audio/visual equipment in rooms that will be under construction, storing contents in secured, climate controlled areas and then will reinstall and calibrate all equipment. The proposal received is based on a lump sum not to exceed amount of $16,425.53.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-004-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve Contract Amendment #23 with Psomas to provide a formal jurisdiction delineation of the Environmentally Sensitive Habitat Area (ESHA) for the Malibu Middle High School - Campus Plan Project in an amount not to exceed $11,822.00 for a total contract amount of $309,924.00.

The District is currently developing alternatives for the Malibu High School Campus in support of master planning efforts. The presence of an ESHA on the property constitutes a potential physical constraint that the District seeks to clarify in terms of topographic boundaries as well as vegetation overstory regulated by permitting agencies. To this end, this Scope of Work and Fee Estimate specifies a formal delineation of areas under the purview of the City of Malibu pursuant to their Local Coastal Program (LCP) defining an ESHA, as well as the U.S. Army Corps of Engineers (Corps), the Regional Water Quality Control Board (RWQCB), and the California Department of Fish and Wildlife (CDFW) jurisdictional extent. The field effort will be documented in a Jurisdictional Delineation Report that can be used to determine physical and regulatory constraints posed by the ESHA during the subject master planning efforts.

This scope of this contract amendment includes a formal jurisdictional delineation of the Environmentally Sensitive Habitat Area (ESHA). 

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: ES
• Account Number: 86-90913-0-00000-85000-5802-010-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• Contract Amendment #20 – JAMS – Survey Support: $2,500.00
• Contract Amendment #21 – Pt. Dume – Cultural Resources Monitoring Services: $15,800.00
• Contract Amendment #22 – Samohi Solar PV – Additional Design Survey Services: $19,840.00
• Contract Amendment #23 – MMHS Campus Plan – Jurisdictional Delineation: $11,822.00
• TOTAL CONTRACT AMOUNT: $309,924.00

It is recommended that the Board of Education approve Change Order #04 with McCarthy Building Companies, Inc., for the Malibu Middle & High School - Campus Improvements (Phase 3, 4 & 5) Project in an amount not to exceed $0.00 for a total contract amount of $54,995,720.47.

On February 15, 2018, Santa Monica Malibu Unified School District Board of Education awarded to McCarthy Building Companies, Inc., the Lease-Lease Back (LLB) construction contract for the Malibu Middle High School Campus Improvements Phase 3, 4 & 5 Project in the amount of $54,241,698.00.

Change Order #04 is requesting a no cost time extension of 49 calendar days for Milestone (MS) No’s 03 & 04; 76 calendar days for MS06, MS07 & MS08 due to Force Majeure for the Woolsey Fire Delay and subsequent rains that impacted both new Buildings A & E.

This Change Order #04 takes into consideration Fragnet Milestone MS06-14, illustrates the direct and indirect impacts to MS06. Consequently, MS06 had a direct impact to MS07 and MS 08. As a result of the impact to MS06, MS03 and MS04 experienced setbacks delaying the cantilevered column foundation supporting the new elevator structure. The Building E tower could not continue until the foundation at Y-Y lined was placed.

Funding Information

• Budgeted: BB
• Fund: 83-90500-0-00000-85000-6200-010-2600
• Source: Measure BB
• Budget Category: Construction Contract

MEASURE ES FUNDING:   

• Original Contract – $54,241,698.00
• Change Order #01 – PCB in Buildings A, B/C: $336,177.47
• Change Order #02 – Milestone Contract Extension: $278,680.00
• Change Order #03 – Woolsey Fire Damage: $139,165.00
• Change Order #04 – Woolsey Fire Time Extension: $0.00
• TOTAL CONTRACT AMOUNT: $54,995,720.47

It is recommended that the Board of Education award the purchase of furniture, fixtures & equipment (FF&E) for Malibu Middle & High School – FF&E Pilot Project (Building E) under the NIPA Contract #R142203 in an amount not to exceed $335,101.59.

The Board authorized use of the National Intergovernmental Purchasing Alliance (NIPA) piggyback contract awarded to MeTEOR Education LLC (formerly Contrax Furnishings LLC/Contrax Group LLC), to purchase educational furniture, design services, installation and appropriate services specified under Contract #R142203 valid from October 23, 2018, through April 30, 2020. 

The District agreed to purchase 21^st Century Flexible learning environment furniture for the Malibu Middle High School Building E as part of the FF&E pilot project.  Due to the expeditious manner in which to obtain and provide the furniture for use in August 2019, the District requested a proposal from MeTEOR Education LLC, for twelve classrooms of furniture to include design services, professional staff development training and installation services. MeTEOR provided a quote (#65279-04 dated May 10, 2019) for all requested equipment and services in an amount not to exceed $335,101.59.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90916-0-00000-85000-5802-010-2600
• Budget Category: Building and Building Improvement

It is recommended that the Board of Education award an agreement to provide audio/visual Move Management Services to IVS for Malibu Middle & High School - Campus Improvements Project in an amount not to exceed $54,238.48.

The District requested that IVS provide a proposal for audio/visual move management services. IVS will remove all audio/visual equipment from areas and will move to the designated room location as per the District’s plan to move into building E and move staff and students out of building D. The proposal received is based on a lump sum not to exceed amount of $54,238.48.

Funding is from program reserve shortfall.

Funding Information

• Budgeted: Yes                      
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-5802-010-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve Contract Amendment #36 with Alta Environmental to provide professional services for PCB Source Sampling at Malibu Middle & High School - Window, Paint, Floors & Doors Project (Building D) in an amount not to exceed $22,487.75 for a total contract amount of $1,846,828.77.

Alta Environmental has been requested to conduct sampling of door and window source sampling of caulking for PCB’s at Malibu Middle High School, Building D. Alta will assign Cal-OSHA and CDPH certified/accredited personnel to provide project monitoring services, project documentation and clearance sampling during the work.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-010-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring: $12,320.78
• CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors: $6,897.00
• CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring: $60,039.00
• CA #32 – Samohi – Air Sampling for Procedure 5 asbestos: $11,836.00
• CA #33 – Franklin ES and McKinley ES – PCB Sampling: $44,253.75
• CA #34 – MMHS – PCB Source Sampling: $17,410.00
• CA #35 – JAMS – PAC – Abatement Monitoring: $18,050.85
• CA #36 – MMHS – WPFD - PCB Source Sampling Building D: $22,487.75
• TOTAL CONTRACT AMOUNT: $1,846,828.77

It is recommended that the Board of Education approve Contract Amendment #23 with dsk Architects to provide additional architectural and engineering design services for Olympic High School – Window, Paint, Floors & Doors Project in an amount not to exceed $7,271.00 for a total contract amount of $1,640,801.00.

Provide additional architectural and engineering services required to upgrade the girl’s restroom, Room No. 401, to accommodate high school student use and install a new exterior shade structure. 

Funding Information

• Budget: Yes
• Fund: 85
• Source: ES
• Account Number: 85-90905-0-00000-85000-5802-014-2600
• Budget Category: Soft Costs/AE Design Services 

MEASURE ES FUNDING

• ORIGINAL CONTRACT – Webster – WPF: $192,235.00
• CA #01 – Webster ES – WPF: $27,470.00
• CA #02 – Webster ES – WPF: $N/A
• CA #03 – Webster ES – WPF: $10,000.00
• CA #04 – Webster ES, Pt. Dume ES – PFD addl services: $34,762.00
• CA #05 – Webster ES – WPFD: $58,480.00
• CA #06 – Olympic HS – WPFD and HVAC Project: $379,828.00
• CA #07 – Olympic HS – HVAC Project addl services landscape: $18,364.00
• CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp: $18,950.00
• CA #09 – Webster ES – WPF additional services construction mgmt.: $9,555.00
• CA #10 – Olympic HS – WPFD additional design services: $44,611.00
• CA #11 – Pt. Dume ES - Malibu Alignment –Interim Housing: $66,910.00
• CA #12 – Pt. Dume ES – PFD additional design services:  $26,361.00
• CA #13 – Pt. Dume ES PFD, Franklin ES, WPFD & HVAC – addl design services: $107,139.00
• CA #14 – Pt. Dume ES, Olympic HS – WPFD & HVAC – additional design services: $89,947.00
• CA #15 – Webster ES - Malibu Alignment –, Play Yards: $57,534.00
• CA #16 – Pt. Dume ES - Malibu Alignment –Wastewater Treatment: $118,327.00
• CA #17 – Pt. Dume ES PFD, Franklin ES WPFD & HVAC – additional design services: $72,900.00
• CA #18 – Pt. Dume ES – HVAC – additional design services: $6,665.00
• CA #19 – Franklin ES – WPFD & HVAC – additional design services: $22,345.00
• CA #20 – Pt. Dume ES – Malibu Alignment – additional design services: $11,951.00
• CA #21 – Pt. Dume ES – Malibu Alignment – Pt. Dume Playground – addl design services: $81,995.00
• CA #22 – Pt. Dume ES – Malibu Alignment – Pt. Dume CDP Approval addl design services $177,201.00
• CA #23 – Olympic HS – WPFD additional design services $7,271.00
• TOTAL CONTRACT AMOUNT: $1,640,801.00

It is recommended that the Board of Education ratify the filing a Deed Notice for the Point Dume Elementary School property with Official Records Recorder’s Office for the County of Los Angeles. 

On June 26, 2018, the District applied to the EPA for the approval of a PCB Remediation Waste Plan for Point Dume Elementary School.  By the letter dated July 18, 2018, the EPA approved certain provision of the Remediation Application and imposed additional requirements. 

On August 8, 2018, the District completed the remediation requirements imposed by the EPA.

The District is required to record a Deed Notice to ensure subsequent owner, lessee, tenant, or other occupant of the Point Dume Elementary School property will be notified of the existence of PCBs.  Pursuant to Code of Federal Regulations, title 40, section 761.61(c), the EPA has approved a Deed Notice as an institutional control for the Point Dume Elementary School property. 

On April 17, 2019, the District filed the required Deed Notice with the Official Records Recorder’s Office for the County of Los Angeles.

Per the Environmental Protection Agency (EPA) this Deed Notice is required.

It is recommended that the Board of Education approve Contract Amendment #07 for additional architectural design services associated with expanded design scope additions to HED Architects for the Santa Monica High School - Discovery Building Project in an amount not to exceed $343,650 for a total contract amount of $7,546,744.28.

The scope of the design was expanded to include elements of the projects that were not previously included in the design for the Discovery Building:

• Extended Construction Administration activities for the Demo Project over the period September – December 2018.
• Electrical Engineering and Civil Engineering fees for temporary SD rerouting and redesigning footings of retaining walls along the Science Quad
• Preliminary investigation / study for the reconfiguration of campus’ communications system to allow for the removal of infrastructure in the Science Quad that must be removed LV and Electrical Engineering fees.
• Coordination of the DSA requirement for the structural design of permanent shoring at the existing Utility Building and Structural Engineering fees.
• Design of new temporary and permanent Electrical switchgear at the Tennis Courts for connection to Grad Nite loads and Structural and Electrical Engineering fees.
• Design studies and cost estimating for various interior upgrades
• Design of Wayfinding Signage and installation of a portion of the District’s historic artwork and Electrical, Signal and Structural Engineering and Cost Estimating fees.
• Post-DSA Submittal Owner-Requested Design Changes and Civil, Plumbing, Mechanical, Electrical and Signal Engineering, Landscape and Cost Estimating fees.
• Preparation of pre-bid addenda documents and Mechanical/ Plumbing/Electrical fees.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Design Services \ Architects

MEASURE ES FUNDING:

• ORIGINAL CONTRACT: $5,039,460.00
• CONTRACT AMENDMENT #01 – (Subterranean parking study): $19,000.00
• CONTRACT AMENDMENT #02 – (Subterranean parking design): $1,638,050.00
• CONTRACT AMENDMENT #03 – (Tension Structure Roof Design): $131,623.00
• CONTRACT AMENDMENT #04 – (Innovation Fire Pump Study): $45,500.00
• CONTRACT AMENDMENT #05 – (Reimbursables; DSA plan check fees): $56,461.28
• CONTRACT AMENDMENT #06 – (Expanded design services): $273,000.00
• CONTRACT AMENDMENT #07 – (Expanded design services): $343,650.00
• TOTAL CONTRACT AMOUNT: $7,546,744.28

It is recommended that the Board of Education award an agreement to Smith-Emery Laboratories to provide special inspection and materials testing services for the Santa Monica High School -Discovery Building Project in an amount not to exceed $679,638.96.

The District solicited proposals for all specialist inspection and materials testing services required for the construction of the Discovery Building on the Samohi campus beginning in July 2019 and received 12 responses. The responses were reviewed both qualitatively and quantitatively.

Responses included:

• AEL
• Converse
• CTE
• Koury
• Leighton - disqualified
• MTGL - disqualified
• Ninyo & Moore
• RMA
• SCST
• Smith-Emery
• Twining - disqualified
• United Heider

Staff reviewed the proposals and found three firms were disqualified. Staff reviewed the remaining nine proposals and found Smith-Emery Laboratories presented the best value to the District. Smith-Emery Laboratories proposal covered all the DSA required special inspection and materials testing for the project scope at the Santa Monica High School Discovery Building Project.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Funding Line: 85-90909-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs / Test & Inspection / Materials Lab
• DSA #: 03-118810

It is recommended that the Board of Education approve Contract Amendment #19 with Sandy Pringle Associates to provide additional Inspector of Record (IOR) services for the Santa Monica High School - Discovery Building Project in an amount not to exceed $49,972.00 for a total contract amount of $505,849.68.

Inspector of Record (IOR) inspection services are required for the Santa Monica High School Discovery Project. Sandy Pringle and Associates has submitted a “not to exceed” proposal, dated May 21, 2019, to provide full-time IOR inspection services for up to 3 months for the Discovery Building Project. The cost of this work is $49,972.00.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Tests & Inspections\IOR

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - Roosevelt & Webster – WFP: $32,968.00
• CONTRACT AMENDMENT #01 – Malibu FIG – WFP: $53,256.00
• CONTRACT AMENDMENT #02 – SAMOHI – Sealy Field: $49,818.00                                         
• CONTRACT AMENDMENT #03 – Lincoln MS – Track & Field: $49,818.00
• CONTRACT AMENDMENT #04 – Webster ES – WFP: $31,000.00  
• CONTRACT AMENDMENT #05 – Samohi – Pico and BB Stairway: $3,610
• CONTRACT AMENDMENT #06 – Samohi – Interim Repairs & stairs: $3,400
• CONTRACT AMENDMENT #07 – Samohi – Discovery; Interim Housing & duct bank: $10,830
• CONTRACT AMENDMENT #08 – Samohi – Campus HVAC $16,529.20
• CONTRACT AMENDMENT #09 – Samohi – Demo $81,176.00
• CONTRACT AMENDMENT #10 – Lincoln MS – Track & Field: $5,573.80
• CONTRACT AMENDMENT #11 – Samohi – Discovery Bldg. (Utility Bldg.): $5,766.00
• CONTRACT AMENDMENT #12 – Samohi – Discovery Bldg. – Olympic Spur: $31,232.50
• CONTRACT AMENDMENT #13 – Roosevelt & Webster – WFP: $10,062.88
• CONTRACT AMENDMENT #14 – Malibu FIG – WFPD: $13,465.60
• CONTRACT AMENDMENT #15 – Lincoln MS – Track & Field: $2,402.50
• CONTRACT AMENDMENT #16 – Samohi – Discovery Bldg. (Prelim Services): $19,220.00
• CONTRACT AMENDMENT #17 – Samohi – Discovery Bldg. – Olympic Spur: $19,220.00
• CONTRACT AMENDMENT #18 – Samohi HVAC: $16,529.20
• CONTRACT AMENDMENT #19 – Samohi – Discovery Bldg. (Extended Services): $49,972.00
• TOTAL CONTRACT AMOUNT: $505,849.68

It is recommended that the Board of Education approve Contract Amendment #30 to Leighton Consulting Inc. for Santa Monica High School - Discovery Building Project (Olympic Spur) to provide soils/materials testing and special inspection services in an amount not to exceed $10,000.00 for total contract amount of $707,092.00.

The district requested a proposal for soils/materials testing and special inspection services. The previously authorized budget amount has been exhausted. It is anticipated that an additional budget in the amount of $10,000.00 will be sufficient to provide continued services for project completion. The scope of work will consist of percolation testing, geotechnical and material testing services.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
• DSA #: 03-118774

MEASURE ES FUNDING:

• ORIGINAL CONTRACT AMOUNT – Campus Plan Project: $16,335
• CONTRACT AMENDMENT #01 – Sealy Field & Stairway & Sidewalk: $8,190
• CONTRACT AMENDMENT #02 – Stairway & Sidewalk Geotech and LOR: $12,370
• CONTRACT AMENDMENT #03 – SCP Phs 1&2 Geotechnical Report: $32,722
• CONTRACT AMENDMENT #04 – Stockpile and Tennis Courts: $23,317
• CONTRACT AMENDMENT #05 – Sealy Field Pjt.: $21,039
• CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
• CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
• CONTRACT AMENDMENT #08 – Sealy Field: $19,410
• CONTRACT AMENDMENT #09 – Business Bld. Stairway welding/Inspect: $2,693
• CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
• CONTRACT AMENDMENT #11 – Samohi New Ph 1 & 2 subter. pkg: $19,168.00
• CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
• CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
• CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
• CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
• CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
• CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
• CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
• CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
• CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
• CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
• CONTRACT AMENDMENT #22 – LMS Geotech: $8,384.00
• CONTRACT AMENDMENT #23 – Samohi: Demo and Utility Bldg: $21,305.00
• CONTRACT AMENDMENT #24 – Samohi: Olympic Spur – Materials: $79,063.00
• CONTRACT AMENDMENT #25 – Samohi: Olympic Spur – Perc Tests: $9,551.00
• CONTRACT AMENDMENT #26 – Samohi: Olympic Spur – Perc Tests: $8,365.00
• CONTRACT AMENDMENT #27 – Malibu: Pt. Dume: $49,936.00
• CONTRACT AMENDMENT #28 – Samohi: Shoring for Discovery: $47,468.00
• CONTRACT AMENDMENT #29 – Samohi HVAC Concrete Pads: $27,650.00
• CONTRACT AMENDMENT #30 – Samohi: Olympic Spur – Materials: $10,000.00
• TOTAL CONTRACT AMOUNT: $707,092.00

It is recommended that the Board of Education accept as completed all construction under the contract issued to ACCO Engineered Systems for the Santa Monica High School – HVAC Project (Language Building Chiller) with a final contract amount of $234,067.00.

At the September 20, 2018, Board of Education Meeting, a contract was awarded to ACCO Engineered Systems for the amount of $186,069.00.  Five change orders were issued, which increased the contract amount to $234,067.00.

All scope of work items have been completed.  A Certificate of Substantial Completion was issued to ACCO Engineered Systems.  No further correction items remain at this date as all work has previously been completed successfully.  In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-0000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education accept as completed all construction under the contract issued to ACCO Engineered Systems for the Santa Monica High School – HVAC Project (Pool Maintenance) with a final contract amount of $153,715.00.

At the September 30, 2018, Board of Education Meeting, a contract was awarded to ACCO Engineered Systems for the amount of $119,063.00.  Three change orders were issued, which increased the contract amount to $153,715.00.

All scope of work items have been completed.  A Certificate of Substantial Completion was issued to ACCO Engineered Systems.  No further correction items remain at this date as all work has previously been completed successfully.  In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-0000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education accept as completed all construction work under the contract issued to Johnson Controls (SimplexGrinnell, Inc.) for the Santa Monica High School – Science & Technology Bldg & Site Improvements (DSA 03-118985 / 03-118985) with a final contract amount of $33,000.00.

On June 6, 2009, the Board of Education approved Johnson Controls (SimplexGrinnell, Inc.) (BOE Item A.28) for the provision and installation of Fire Alarm devices because all existing District wide systems are manufactured by that sole source manufacturer. 

The Board of Education further approved, on October 21, 2010, use of GSA contract #GS-07-0396M which allows for contracting for fire alarm, security, and emergency disaster equipment purchases and all services necessary to install the equipment from design to start-up, including maintenance and training at the lowest offered pricing.  The Los Angeles County Department of Education allows Districts to “piggy back” off the GSA contracts with no restriction other than standard Public Works contracting requirements.

On October 5, 2017, the Santa Monica Malibu Unified School District’s Board of Education awarded to Johnson Controls (SimplexGrinnell, Inc.) a construction contract for the provision and installation of Fire Alarm devices in the SAMOHI Science & Technology Bldg & Site Improvements in the amount of $33,000.00. 

All scope of work items has now been completed.  On May 1, 2019, a Certificate of Substantial Completion for the project was issued to Johnson Controls (SimplexGrinnell, Inc.). No punch list items to be corrected and/or documents to be submitted were identified.  In compliance with statutory requirements, a Notice of Completion has been filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-015-2600
• Budget Category: Construction Contracts
• DSA #: 03-114959 / 03-118985

It is recommended that the Board of Education accept as completed all construction under the contract issued to The Nazerian Group, for the Santa Monica High School – Utility Building Alteration Project Contract Bid #19.04.ES for the interior demolition of two restrooms and associated work; the removal and installation of doors, and the completion of the Fire Alarm, with a final contract amount of $222,123.00.

At the September 6, 2018, Board of Education Meeting, a contract was awarded to The Nazerian Group for the Utility Building Alterations Project for a total contract amount of $222,123.00.  There were no Change Orders associated with this project

All scope of work items have now been completed.  A Certificate of Substantial Completion was issued to The Nazerian Group. All correction items have been completed and for further work remain incomplete. In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-0000-85000-6200-015-2600
• Budget Category: Construction Contracts

It is recommended that the Board of Education approve Change Order #01 with Pardess Air, Inc. for Santa Monica High School - HVAC Project (Barnum, Music, Admin & North Gym Buildings) in an amount not to exceed $44,048.41 for a total contract amount of $1,416,048.41 with no impact to the schedule.

On December 13, 2018, the Board awarded to Pardess Air, Inc. HVAC Replacement and Electrical Service Project Bid #19.15.ES contract for Samohi, in the amount of $1,372,000.00.

This CO is to cover the cost to demolish the boiler at the Admin Bldg., clean the ductwork in the basement of N. Gym, satisfy requirements of CCD 005, change pneumatic to CCD control @ Admin, insulate liquid refrigerant lines @ Admin, replace motors and add VFDs @ N. Gym, repair damaged flex and duct @ Admin., test pipe insulation @ Admin, extend concrete pad to accommodate equipment @ Admin.  These additional items were unforeseen and therefore added scope. The following is a summary of the additional scope making up this CO# 1:

• PCO #1 – Demolish boiler at Admin Bldg. - $2,760.66
• PCO #2 – Duct cleaning basement level at N. Gym - $5,268.56
• PCO #3 – Changes resulting from CCD 005; gas to electric units @ Admin - <$21,446.51>           
• PCO #4 – Control Scope change; pneumatic to Digital Data Control (DDC) - $36,487.06
• PCO #5 – Insulate liquid lines @ Admin - $4,984.35
• PCO #6 – Replace motors and add VFDs @ N. Gym - $8,683.11
• PCO #7 – Repair damaged flex and duct @ Admin - $680.36
• PCO #8 – Test pipe insulation @ Admin for haz. Materials - $689.33
• PCO #9 – Extend concrete pad to accommodate equipment @ Admin - $5,941.49
• TOTAL: $44,048.41   
  

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts 

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $1,372,000.00
• CHANGE ORDER #1: $44,048.41                   
• TOTAL CONTRACT AMOUNT: $1,416,048.41

It is recommended that the Board of Education approve Contract Amendment #20 with Chan Young Architects to provide architectural services for Santa Monica High School – HVAC and Electrical Upgrade Project, in an amount of $57,000.00 for a total contract amount of $2,143,204.48.

The work associated with the Samohi HVAC and Electrical Upgrade project has been continuous since the fall of 2018 and is now anticipated to be completed in November 2019, a total of 16 months. In addition, the project included a single bid package, however, revised budget goals required the DSA approved drawings to be repackaged in to 5 complete bid sets and a maintenance package. Contract Amendment #20 will cover the cost of work related to additional construction administration and the repackaging of the HVAC and Electrical Upgrade Project into multiple bids. 

The scope of work includes:

• work related to repackaging HVAC project into multiple bids
• additional Construction Administration (respond to RFIs and Submittals)
• additional Construction Administration meetings

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Design Service\Architects

MEASURE ES FUNDING:

• Original Contract Amount – Samohi Campus Plan: $129,140.00
• Contract Amendment #01 – Sealy Field: $272,682.00
• Contract Amendment #02 – Sealy Field: $8,000.00
• Contract Amendment #03 – Sealy Field: $89,874.00
• Contract Amendment #04 – Samohi Campus Plan: $92,928.00
• Contract Amendment #05 – Interim Repairs/Upgrades & HVAC: $652,480.20
• Contract Amendment #06 – Olympic Spur: $129,257.08
• Contract Amendment #07 – Tennis Court Repair: $12,500
• Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
• Contract Amendment #09 – SCP T&M: $25,000.00
• Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
• Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,504.85
• Contract Amendment #12 – Sealy Field Modifications: $13,034.00
• Contract Amendment #13 – Site Design Guidelines and Signage/Wayfinding: $166,277.00
• Contract Amendment #14 – LV OSP Trace Services: $43,710.00
• Contract Amendment #15 – Olympic Spur Added scope and Gen Services T&M: $58,556.00
• Contract Amendment #16 – Samohi Discovery Bldg: $15,006.01
• Contract Amendment #17 – On-Call Design and Gen Services T&M: $50,000.00
• Contract Amendment #18 – Access & Fire Alarm Systems Design: $96,016.00
• Contract Amendment #19 – Campus Utility Mapping Phase 1: $124,500.00
• Contract Amendment #20 – Samohi HVAC & Elec. Bid Packages & Construction Administration 1: $57,000.00
• TOTAL CONTRACT AMOUNT: $2,143,204.48

It is recommended that the Board of Education approve Contract Amendment #21 with Chan Young Architects to provide additional architectural services for Santa Monica High School – Discovery Building Project (Olympic Spur), in an amount of $13,740.00 for a total contract amount of $2,156,944.48.

Chan Young Architects work associated with Samohi Discovery Building Olympic Spur Project was funded through December 2018 as construction was anticipated to complete February 2019.  Construction is now scheduled to be completed by June 2019.  Contract Amendment #21 will cover the cost of work related to additional construction administration.

The scope of work includes:

• additional Construction Administration (respond to RFIs and Submittals)
• additional Construction Administration meetings
  

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs\Design Service\Architects

MEASURE ES FUNDING:

• Original Contract Amount – Samohi Campus Plan: $129,140.00
• Contract Amendment #01 – Sealy Field: $272,682.00
• Contract Amendment #02 – Sealy Field: $8,000.00
• Contract Amendment #03 – Sealy Field: $89,874.00
• Contract Amendment #04 – Samohi Campus Plan: $92,928.00
• Contract Amendment #05 – Interim Repairs/Upgrades & HVAC: $652,480.20
• Contract Amendment #06 – Olympic Spur: $129,257.08
• Contract Amendment #07 – Tennis Court Repair: $12,500
• Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
• Contract Amendment #09 – SCP T&M: $25,000.00
• Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
• Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,504.85
• Contract Amendment #12 – Sealy Field Modifications: $13,034.00
• Contract Amendment #13 – Site Design Guidelines and Signage/Wayfinding: $166,277.00
• Contract Amendment #14 – LV OSP Trace Services: $43,710.00
• Contract Amendment #15 – Olympic Spur Added scope and Gen Services T&M: $58,556.00
• Contract Amendment #16 – Samohi Discovery Bldg: $15,006.01
• Contract Amendment #17 – On-Call Design and Gen Services T&M: $50,000.00
• Contract Amendment #18 – Access & Fire Alarm Systems Design: $96,016.00
• Contract Amendment #19 – Campus Utility Mapping Phase 1: $124,500.00
• Contract Amendment #20 – Samohi HVAC & Elec. Bid Packages & Construction Administration 1: $57,000.00
• Contract Amendment #21 – Samohi Discovery Olympic Spur Construction Administration 1: $13,740.00
• TOTAL CONTRACT AMOUNT: $2,156,944.48

It is recommended that the Board of Education approve Contract Amendment #22 with Psomas to provide additional design survey services for Santa Monica High School - Solar Project in an amount not to exceed $19,840.00 for a total contract amount of $298,102.00.

This scope of this contract amendment includes additional design survey services. Tasks include:

• Locating 342 stanchions in order to provide top of plate elevation, bottom of sleeve elevation and top of roof elevation for each of the individual stanchions.
• Locating parapet wall at the roof level to delineate perimeter of the roof
• Locate and “box out” any major equipment if it is close to any of the rows of stanchions.
• Calculate, row by row, the best fit alignment of the stanchions both horizontally and vertically.
• Create a Roof Plan showing calculated alignments and horizontal and vertical deviations from this alignment for each stanchion.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number: 87-90904-0-00000-85000-5802-015-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS - Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi - Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• Contract Amendment #20 – JAMS – Survey Support: $2,500.00
• Contract Amendment #21 – Pt. Dume – Cultural Resources Monitoring Services: $15,800.00
• Contract Amendment #22 – Samohi Solar PV – Additional Design Survey Services: $19,840.00
• TOTAL CONTRACT AMOUNT: $298,102.00

It is recommended that the Board of Education award an agreement to provide audio/visual Move Management Services to IVS for the Washington West – Windows, Paint, Floors & Doors (WPFD) Project in an amount not to exceed $4,184.00.

The district requested that IVS provide a proposal for the audio/visual move management services to include securing classroom audio/visual technology during the 2019 summer construction scope of work. IVS will remove all audio/visual equipment in rooms that will be under construction, storing contents in secured, climate controlled areas and then will reinstall and calibrate all equipment. The proposal received is based on a lump sum not to exceed amount of $4,184.00.

Funding Information

• Budgeted: Yes                      
• Fund: 85
• Source: Measure ES
• Account Number: 85-90905-0-00000-85000-5802-070-2600
• Budget Category: Construction/Move Management

It is recommended that the Board of Education approve Change Order #05 with McCarthy Building Companies, Inc., for the Malibu Middle & High School - Campus Improvements (Phase 3, 4 & 5) Project in an amount not to exceed $2,000,000.00 for a total contract amount of $56,995,720.47.

On February 15, 2018, Santa Monica Malibu Unified School District Board of Education awarded to McCarthy Building Companies, Inc., the Lease-Lease Back (LLB) construction contract for the Malibu Middle High School Campus Improvements Phase 3, 4 & 5 Project in the amount of $54,241,698.00.

The change order is per the District’s request to install in new chiller plant and all associated infrastructure in order to provide air conditioning to the new Building A at MMHS.  The original design of the building was based on a passive/natural ventilation system.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Account Number: 83-90500-0-00000-85000-6200-010-2600
• Budget Category: Construction Contract

MEASURE ES FUNDING:   

• Original Contract – $54,241,698.00
• Change Order #01 – PCB in Buildings A, B/C: $336,177.47
• Change Order #02 – Milestone Contract Extension: $278,680.00
• Change Order #03 – Woolsey Fire Damage: $139,165.00
• Change Order #04 – Woolsey Fire Time Extension: $0.00
• Change Order #05 – Chilled Water Plant: $2,000,000.00
• TOTAL CONTRACT AMOUNT: $56,995,720.47

Funding from program reserve shortfall

It is recommended that the Board of Education accept as completed all work contracted for the indicated Purchase Orders.

• School: Santa Monica High School
• Project: Discovery Building Project
• Funding: Measure ES                        
• Vendor Name: Amtek Construction
• PO Number: 194075
• Amount: $52,801.44
• Substantial Completion Date: 4/17/19

• School: Santa Monica High School
• Project: Discovery Building Project
• Funding: Measure ES                        
• Vendor Name: Raffi’s Metal Design
• PO Number: 194378
• Amount: $12,420.64 
• Substantial Completion Date: 5/7/19

• School: Santa Monica High School
• Project: Discovery Building Project
• Funding: Measure ES                        
• Vendor Name: PRD Construction, Inc.
• PO Number: 193843
• Amount: $11,940.20 
• Substantial Completion Date: 4/19/19

• School: Washington South
• Project: Office Expansion
• Funding: Measure ES                        
• Vendor Name: A/C Pros, Inc.
• PO Number: 193906
• Amount: $45,938.00 
• Substantial Completion Date: 5/1/19

 A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education. 

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2018-2019 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (0.75 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year.

The 2018-2019 budget will be adjusted $7,330 for salary and benefits.

ParaEducator 1 new position/6 hours (0.75 FTE) Grant Elementary

It is recommended that the Board of Education declare salaries as indefinite for bargaining unit members and unrepresented senior management, management, supervisory and confidential employees for the 2019-2020 school year.

Because salaries for represented bargaining unit members and unrepresented senior management, management, supervisory and confidential employees are set by the Board of Education, if the Board of Education declares, in advance of the new fiscal year, that salaries for its employees are indefinite, whether subject to further review, negotiations, financial condition, or other factors, such action will suffice to permit retroactive salary adjustments back to the beginning of the new year.

This action meets the requirements specified in Education Code Section 45032.

It is recommended that the Board of Education continue a Student Teaching Agreement between Alliant International University and the Santa Monica-Malibu Unified School District.

The District participates with university teacher training institutions in providing classroom teaching and school counseling situations under the supervision of a master teacher.

• INSTITUTION: Alliant International University
• EFFECTIVE: January 1, 2020 to December 31, 2025
• PAYMENT: The University shall pay $175.00 per 8-week term to each Master Teacher

It is recommended that the Board of Education adopt Resolution No. 18-53 – Board Member Absence on May 2, 2019.

Board Member Oscar de la Torre was absent from the May 2, 2019, regular board meeting. 

Board Bylaw 9250 and Education Code 35120 provide that a member of the Board of Education may be paid for any meeting when absent if the board adopts a resolution excusing the absence due to performance of district-related duties during the time of a meeting, illness, jury duty, or hardship.

It is recommended that the Board of Education adopt Resolution No. 18-54 – Board Member Absence on May 16, 2019.

Board Member Maria Leon-Vazquez was absent from the May 16, 2019, regular board meeting. 

Board Bylaw 9250 and Education Code 35120 provide that a member of the Board of Education may be paid for any meeting when absent if the board adopts a resolution excusing the absence due to performance of district-related duties during the time of a meeting, illness, jury duty, or hardship.

It is recommended that the Board of Education approve the administrative appointment listed below:

CERTIFICATED APPOINTMENT:

• Principal, Webster Elementary School (effective 7/1/19)

It is recommended that the Board of Education revise BP 5141.21 – Administering Medication and Monitoring Health Conditions. 

The policy and regulation have been updated to delete the requirements related to the administration of medication in cases of epileptic seizures, as Education Code 49414.7 repeals by its own terms on January 1, 2017, and to clarify that districts may continue to administer such medication under the general authority in state law. The policy and regulation also reflect new law (AB 1748, 2016), which authorizes districts to stock and administer medication in cases of opioid overdose.

The corresponding regulation can be found under Information in this agenda.

The board discussed these changes at the May 16, 2019, board meeting.

It is recommended that the Board of Education revise BP 5141.22 – Students with Infectious Diseases.

Adds language regarding universal precautions.  Pursuant to 8 CCR 5193, employers with one or more employees having occupational exposure to bloodborne pathogens must enforce universal precautions to prevent contact with blood or other potentially infectious materials.  This new language addresses the need for students to follow similar procedures.

The corresponding regulation can be found under Information in this agenda.

The board discussed these changes at the May 16, 2019, board meeting.

It is recommended that the Board of Education revise BP 5141.27 – Food Allergies/Special Dietary Needs.

The policy has been revised to reflect federal law, which requires that a determination of disability, for purposes of Section 504 of the federal Rehabilitation Act, be made without regard to the ameliorative effects of mitigating measures, which may result in more students with severe food allergies needing to be evaluated under Section 504 to determine if they need accommodations or services. The policy also prohibits discrimination and bullying based on a food allergy and adds referral to appropriate complaint procedures.

The corresponding regulation and exhibit can be found under Information in this agenda.

The board discussed these changes at the May 16, 2019, board meeting.

It is recommended that the Board of Education revise BP 5141.3 – Health Examinations.

The policy has been updated to (1) clarify examinations required at school entry, (2) reflect new law (SB 1069), which allows a physician assistant to conduct a medical examination for the purpose of providing medical clearance for a student's participation in an interscholastic athletic program, and (3) delete a report to the Board on the number of students with physical problems.

The corresponding regulation and exhibit can be found under Information in this agenda. 

The board discussed these changes at the May 16, 2019, board meeting.

It is recommended that the Board of Education revise BP 5141.6 – School Health Services.

The policy has been updated to delete references to the obsolete API, Healthy Start program, and Healthy Families program.

The corresponding regulation can be found under Information in this agenda.

The board discussed these changes at the May 16, 2019, board meeting.

Beginning with the implementation for the Local Control Funding Formula (LCFF) in 2013-2014, all districts are required to prepare a three-year Local Control Accountability Plan (LCAP), that describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities. Through the LCAP, districts must explain how they will expend supplemental and concentration funds in the LCAP year, as well a show any proposed uses of these funds will support services that are “principally directed towards, and are effective in, meeting the goals for its unduplicated pupils.” 

This item will return for a public hearing at the June 20, 2019, special board meeting and then action at the regular board meeting on June 27, 2019.  

Staff anticipates that this item will require a total of 60 minutes, with 40 minutes for the staff report and 20 minutes for board member questions/comments.

The presentation was updated on 6/6/19.

Following is a preliminary General Fund Budget for 2019-20 according to the most recent information we have received for State and Federal funding.  This includes revenue and expenditure assumptions, the estimated Reserve, Revenue and Expenditure Summaries, and Multi-year Projections.

The public hearing on the 2019-20 budget will be at a special board meeting on June 20, with approval at a regular board meeting on June 27.

Staff anticipates this item will require a total of 60 minutes, with 45 minutes for the staff report and 15 minutes for board members' questions and comments.

The presentation will be attached prior to the meeting.

It is recommended that the Board of Education approve the revision to the current High School Biology course.  

The proposed revision supports our transition to the Next Generation Science Standards (NGSS) and California Science Framework. The Biology of the Living Earth contains life science standards blended with Earth Space Science standards as follows the 3 course model for science education at the High School level.  The revised course is recommended by the Santa Monica (Samohi), Malibu High (MHS) and Olympic High School administrators and Science Department Chairs.

2019-20 School Year: 

As part of the upcoming Science Textbook Adoption Cycle, teachers will pilot and recommend new textbooks to support the revised content in this course.

High school science teachers presented an NGSS update to the Board of Education on May 16, 2019, where they shared their efforts and next steps in transitioning to the three-course model. 

 Please see attached:

• High School NGSS Study Session, May 2019
• Course Revision Proposal (vetted by Teaching and Learning Council, May 15, 2019).
• Course Revision Overview Power Point 

It is recommended that the Board of Education approve a new course, Theater Orchestra, being proposed by the Santa Monica High School Administration and Music Department. 

Student musicians participating in the spring musical and other theater productions put in considerable amounts of time and effort into these voluntary efforts. They also receive a great deal of training and experience that warrants recognition in their official transcript, and the earning of course credits.

Attachments:

• New Course Proposal Form (vetted by Teaching and Learning Council on May 15, 2019).
• New Course Proposal PowerPoint Presentation

District staff recommends that the Board of Education approve the Fiscal and Use Agreement between Santa Monica-Malibu Unified School District and the Santa Monica Community College District.  

On March 2, 2017, the Board of Education approved the project design of a Performing Arts Center to replace the John Adams Auditorium that was closed in August 2014 due to significant structural damage and seismic issues. Santa Monica College offered to support the construction and share in the use of the new Performing Arts Center. In November of 2016, the voters overwhelmingly approved Measure V.

SMC agreed to contribute $20 million to the construction of the theater that is part of the Adams Performing Arts Center. Voter approved SMMUSD Measure ES will fund the remainder of the cost of constructing the entire Performing Arts Center, including the modernization of the existing Music Building. 

The agreement outlines the fiscal agreement and arrangement for the construction of the project. It includes a payment schedule and other financial/liability concerns. The second part of the agreement addresses the facility use of the center. The use agreement allows SMC to use the theater on at least 36 days per year. The use will be scheduled with John Adams Middle School.  

The term of the use will continue as long as Facility remains under the District’s ownership and control and the building is used as an auditorium by the District.

SMC agrees to contribute $20 million to the construction of the Adams Performing Arts Facility. They will receive up to 36 days of use annually. Permit fees will be waived, but additional personnel costs will be charged.

The Fiscal and Use Agreement is related, but separate from the Master Facilities Agreement. 

Staff anticipates that this item will require a total of 20 minutes, with 10 minutes for the staff report and 10 minutes for board member questions/comments.

District staff recommends that the Board of Education approve the Master Facilities Use Agreement between Santa Monica-Malibu Unified School District and the Santa Monica Community College District.  

SMMUSD and SMC have been close partners since we were part of the same unified school district. This Master Facilities Use Agreement codifies the processes how we share facilities to support the educational and community programs of both districts. This agreement allows us to continue to share athletic/recreational, performing/cultural and educational facilities.

The current shared use includes, but is not limited to: SMC using the softball field at Adams MS, conducting classes in the Samohi Auto Shop, and other regular activities; and SMMUSD using Corsair Field for Samohi home football games and use of other athletic facilities. This agreement excludes the Broad Stage and Barnum Hall. 

The agreement allows each party to use the others facilities when available as shared benefit with no permit or use charged. Additional personnel fees will be the responsibility of the party using the facilities. Both parties will maintain appropriate liability insurances. The agreement intends that there will be a parity in joint use between the two parties. 

The term of the agreement is ten (10) years from commencement.

The financial impact is overall cost neutral. SMMUSD gains by having the use of SMC facilities for no rental fee, and SMC gains from the use of SMMUSD. Additional personnel costs are the responsibility of the user group.

This Master Facilities Agreement is separate, but connected to the Fiscal and Use Agreement between SMMUSD and SMC that is also on this agenda.

It is recommended that the Board of Education formally complete the evaluation of Superintendent Dr. Ben Drati and amend his employment agreement.

As per Dr. Drati’s employment agreement, “The Board and the Superintendent shall annually develop and agree upon performance goals and objectives that shall serve as the basis for an annual evaluation.  Unless otherwise agreed upon by the parties, such goals and objectives shall be established no later than the first meeting of the Board in September of each year.”  The evaluation is “based upon the mutually developed and agreed upon performance goals and objectives for that year’s evaluation.” 

The Board of Education discussed the Superintendent’s evaluation in closed session on May 16 and 30, 2019, and will complete it during closed session in tonight’s meeting.  The evaluation included a summative assessment of the Superintendent’s performance in 2018-19 and determined the Superintendent’s goals for 2019-20. 

Any changes to the employment agreement with the Superintendent will be announced and approved during this agenda item.  A copy of the amended employment agreement will be available following board approval.  

It is recommended that the Board of Education authorize the Superintendent or designee to take the following actions and execute the appropriate documents once the plans and specifications have been approved by DSA: 1) approve an adjustment, including an increase of $3 million from Measure SMS, to the Samohi Measure ES Allocation budget; 2) approve an adjustment and increase of the Discovery Building Project budget to $185,000,000; and 3) approve the amendment of the Facilities Lease with McCarthy Building Companies, Inc. in the amount of $130,987,115 for the construction of the Samohi Discovery Building, resulting in the Guaranteed Maximum Price of $133,783,751 for preliminary services and construction of the Discovery Building.

Funding Information

• Budgeted: Yes
• Fund: 87
• Account Number: 87-90904-0-00000-85000-6200-015-2600
• Source: Measure ES
• Budget Category: Construction Contract

Discovery Building – Guaranteed Maximum Price:

The award of the LLB contract for the construction of the Discovery Building is being done in a two-step process:

The first step was to award a contract for preliminary services and initial work, which also established fixed mark-ups that would be applied during the second step of the process. The District awarded a preliminary services contract in the amount of $2,796,636 to McCarthy Building Companies at the 2/07/2019 Board Meeting after issuing an RFP and conducting a Board-approved selection process. The award was for the previously defined preliminary services as well as the installation of shoring and the completion of bulk earthworks, which were permissible under the preliminary services agreement because they did not require DSA approval.  The amendment will require full DSA permit approval prior to execution.

The second step in the process involves competitively bidding all of the trades (subcontractors) and applying the mark-ups established in the awarded preliminary services contract. This process is used to arrive at the GMP. McCarthy Building Companies, Inc. used the Board-approved criteria to develop their proposed GMP of $139,308,921, including previously awarded preliminary services.  McCarthy also proposed several cost-saving value engineering options, discussed below, some of which are recommended for acceptance. The Architect of Record utilized the services of the estimating firm, Capital Projects Group, to produce an estimate of cost in April 2018 that was previously presented to the Board. At the time the construction cost estimate was for the amount of $115,364,000 based on the 95% Construction Documents (CD) design level. This estimate was revised to $117,458,000 with the further refinement of the building design to 100% CD design level.  An overall project budget adjustment was not requested at that time.  Had the GMP been in the neighborhood of $117.5 million, the project budget contingency would have been sufficient to cover the cost without adjusting the project budget or the Measure ES Samohi Allocation budget.

The increase in construction cost is believed to be due to several broad factors including:

• construction cost escalation, which was about 3%/year more than estimated (8% vs 5%), compounded over 2 years for a net 6.4% increase;
• ·very competitive market conditions, including challenges with a scarcity of labor, resulting in both higher prices and fewer bidders; and
• trade tariffs (which the project’s professional estimator believes have added approximately 5% to the overall project construction cost).  

The FIP Department has explored the potential Value Engineering options proposed by McCarthy, which fall into two distinct categories: A) those that do not affect the design intent scope of the project; and B) those that do impact (reduce) the design intent scope of the project. Staff recommends that certain value engineering options be accepted, reducing the GMP by approximately $5.5 million.  The recommended value engineering options from category A include elimination of traffic coating in the structure, replacement of mineral wool insulation with fiberglass, alternative acoustical ceiling tiles, paint and plaster modifications, revised floor finishes, fire alarm changes, utilization of trees from the Branching Out Nursery, and other miscellaneous changes that will not impact the overall appearance or use of the facilities, totaling $2,525,170, including contractor mark-up. 

In addition, McCarthy proposed certain value engineering options in category B, some of which are not recommended or were not pursued, including elimination of the roof-top classroom, elimination of solar photovoltaic panels, and reduction of the size of the pool from 50m to 25m.  One value engineering item from category B that is recommended is the elimination of the pool shade structure and related foundations.  Although this element of the project was popular with the site, the FDAC, and the users, its elimination will result in approximately $3 million in savings to the project.  The shade structure itself is a savings of $2.3 million and the foundations associated with it are $700,000.

By accepting the recommended value engineering items, the proposed GMP will be reduced by $5,525,170, for a total GMP of $133,783,751.  The District is not permitted to enter into an agreement to construct the improvements until DSA permit approval is attained.  Final sign-off of the plans was scheduled to occur on June 4 or 5, and all final changes and corrections have been made, but DSA staff is away from the office at training and will be unable to sign and stamp the plans until June 11, 2019.  This award of the amendment is contingent on final acceptance and stamping of the drawings and issuance of the DSA permit and will not be effective until occurrence of the same.  

Discovery Building Project Budget Adjustment:

The overall Discovery Building project budget (which is part of the Measure ES Samohi Allocation budget), inclusive of construction hard costs, soft costs, and contingency, was previously established to be $172 million, based on an original construction hard cost estimate of $111.5 million, which is approximately $22.5 million below the recommended award amount, for the reasons previously stated.  Certain reductions have been recognized in the overall project budget, including below-budget permitting fees, construction management fees, inspection fees, and swing space/abatement/demolition costs.  In addition, it is recommended that the project contingency be reduced to 6% of construction costs with the remainder reallocated to the construction budget.  The net result of these changes is a total project budget increase of approximately $13 million, resulting in a revised overall total project budget of $185 million. 

Measure ES Samohi Allocation Budget Adjustment:

Additional funding, in the amount of $50 million, from either a future bond or Certificates of Participation has previously been authorized by the Board to supplement the original Measure ES - Samohi allocation, primarily to fund the combination of phases 1 and 2 and to increase the scope of the project by increasing the pool size and adding an additional level of parking, among other things.  With the passage of Measure SMS, this $50 million will be funded from the Samohi allocation of SMS, rather than COPs. 

Staff recommends approval of additional modifications to the Measure ES - Samohi Allocation budget, including reduction of contingency, reduction of BB shortfalls, transfer of Phase 3 design to Measure SMS, and increases to miscellaneous construction at the Samohi campus, which will result in an overall Measure ES Samohi Allocation Budget increase of $3 million, as indicated in the presentation documents presented during the discussion associated with this item.  The additional $3 million would also be funded from the Samohi Allocation of Measure SMS.

Staff anticipates that this item will require a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

The presentation was attached 6/6/19.

It is recommended that the supplemental textbooks listed below be adopted for the Santa Monica-Malibu Unified School District. 

In accordance with the Board of Education policy, the supplemental textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1630 17th Street, Santa Monica, CA 90404.

• The Cold War: A New History, by John Lewis Gaddis, for Malibu High School world History course.  Adoption requested by Sean Ryan, History Teacher. 

This is to inform the Board of Education that AR 5141.21 – Administering Medication and Monitoring Health Conditions has been revised. 

The policy and regulation have been updated to delete the requirements related to the administration of medication in cases of epileptic seizures, as Education Code 49414.7 repeals by its own terms on January 1, 2017, and to clarify that districts may continue to administer such medication under the general authority in state law. The policy and regulation also reflect new law (AB 1748, 2016), which authorizes districts to stock and administer medication in cases of opioid overdose.

The regulation also revises the definition of epinephrine auto-injector pursuant to new law (AB 1386, 2016).

The corresponding policy can be found under Consent in this agenda.

The board discussed these changes at the May 16, 2019, board meeting. 

This is to inform the Board of Education that AR 5141.22 – Students with Infectious Diseases has been adopted.

Adds language regarding universal precautions.  Pursuant to 8 CCR 5193, employers with one or more employees having occupational exposure to bloodborne pathogens must enforce universal precautions to prevent contact with blood or other potentially infectious materials.  This new language addresses the need for students to follow similar procedures.

The corresponding policy can be found under Consent in this agenda.

The board discussed these changes at the May 16, 2019, board meeting. 

This is to inform the Board of Education that AR 5141.27 – Food Allergies/Special Dietary Needs has been revised, and the exhibit has been adopted.

The regulation has been revised to add material on the development of a health plan to manage the  needs of a student with a food allergy, which may be a Section 504 accommodation plan if his/her allergy meets the definition of a "disability" without regard to the effects of mitigating measures. The regulation also adds measures to be taken when a student with a known food allergy will be off school grounds, such as on a field trip.  An online link to the Food Allergy (Anaphylaxis) Procedure Manual has been included in the regulation.  A hardcopy of the manual has been provided to each school site.

The corresponding policy can be found under Consent in this agenda.

The board discussed these changes at the May 16, 2019, board meeting. 

This is to inform the Board of Education that AR 5141.3 – Health Examinations has been replaced, and the exhibit has been adopted.

The regulation revises the section on "Hearing and Vision Tests" to more directly reflect law regarding the scheduling of vision tests and to reflect new law (SB 1069), which authorizes a physician assistant to sign a certificate showing that a student has already had a vision test conducted by medical professionals. The regulation also adds a new section on "Type 2 Diabetes Information" reflecting legal requirement to send type 2 diabetes information developed by the CDE to parents/guardians of students in grade 7.  The regulation reflects new law (SB 1172), which specifies the grade levels at which vision tests must be conducted and requires near-vision screening to be included in the tests. The regulation also expands material on hearing tests and reflects new law (SB 852), which extends the suspension of requirements for scoliosis screening through the 2014-15 fiscal year.

The new exhibit is a revised letter that is sent to all families of incoming seventh graders.  Staff believes this letter should be included as an exhibit.

The corresponding policy can be found under Consent in this agenda.

The board discussed these changes at the May 16, 2019, board meeting. 

This is to inform the Board of Education that AR 5141.32 – Health Screening for School Entry has been revised, and the exhibit has been adopted.

The regulation has been updated to reflect new law (SB 379, 2017), which changes the date by which the district must report oral health assessment data to the county office of education and/or state dental director and requires the certification form developed by the California Department of Education (CDE) to include parental rights related to oral health assessments offered at school sites. The regulation also deletes the requirement to notify parents/guardians of the telephone number for the Healthy Families program, which is no longer operational.

The new exhibit is a revised letter that had been sent to families, that staff believes should be included as a new exhibit. 

The board discussed these changes at the May 16, 2019, board meeting.  

This is to inform the Board of Education that AR 5141.6 – School Health Services has been revised.

The regulation has been updated to expand the section on "Types of Health Services" to include additional services for which districts can receive Medi-Cal reimbursement. The regulation also includes the requirement for employees to complete a random-moment time study for the Medi-Cal Administrative Activities program and reflects new law (AB 3192), which requires the Department of Health Care Services to develop a program guide for the LEA Medi-Cal Billing Option. 

The corresponding policy can be found under Consent in this agenda.

The board discussed these changes at the May 16, 2019, board meeting. 

This meeting will adjourn to a special meeting scheduled for Thursday, June 20, 2019, at 4 p.m. at the district office: 1651 16^th St., Santa Monica, CA.  The next regular meeting is scheduled for Thursday, June 27, 2019, at 5:30 p.m. at the district office.