MEETING FORMAT "B" Santa Monica-Malibu USD June 27, 2019 6:00PM District Administrative Offices: 1651 16th Street, Santa Monica, CA
The Board of Education will call the meeting to order at 4:30 p.m. in the Board Conference Room at the District Offices, at which time the Board of Education will move to Closed Session regarding the items listed under Closed Session. The public meeting will reconvene at 6 p.m. in the Board Room.
Board Member Foster will be participating remotely from 13448 Easy Lane, Harbert, MI 49115.
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Dr. Tahvildaran-Jesswein called closed session to order at 4:31 p.m. |
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Persons wishing to address the Board of Education regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
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- Associated with Student Expulsion under Consent in Open Session
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- Property: 1707 4th St., Santa Monica, CA 90401
- Agency Negotiator: Dr. Ben Drati
- Parties: Santa Monica-Malibu Unified School District; Santa Monica Hotel Owner, LLC
- Under Negotiation: Price and terms of payment
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- DN-1024-18/19 (Special Education) (postponed from 6/20/19)
- DN-1027-18/19 (Special Education)
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- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SMMCTA
- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SEIU
- Agency Designated Representative: Dr. Ben Drati
- Employee Organizations: SMMASA
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Dr. Tahvildaran-Jesswein called open session to order at 6:06 p.m. |
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Present Oscar de la Torre – left at 6 p.m. Absent Craig Foster Present Jon Kean Present Maria Leon-Vazquez Present Laurie Lieberman Present Ralph Mechur Present Dr. Richard Tahvildaran-Jesswein |
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Led by Dr. Tahvildaran-Jesswein |
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it is recommended that the Board of Education approve the June 27, 2019, regular meeting agenda. |
it is recommended that the Board of Education approve the June 27, 2019, regular meeting agenda. Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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it is recommended that the Board of Education approve the May 16, 2019, regular meeting minutes. |
it is recommended that the Board of Education approve the May 16, 2019, regular meeting minutes. Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Abstain Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Approval of these minutes was postponed from June 6, 2019. |
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Minutes_051619
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It is recommended that the Board of Education approve the June 6, 2019, regular meeting minutes. |
It is recommended that the Board of Education approve the June 6, 2019, regular meeting minutes. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Mr. Jon Kean. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Minutes_060619
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It is recommended that the Board of Education approve the June 20, 2019, special meeting minutes. |
It is recommended that the Board of Education approve the June 20, 2019, special meeting minutes. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Minutes_062019
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Time start: 6:11 p.m. Time end: 6:12 p.m.
Dr. Drati reported that summer school has started. He hopes that everyone is getting some rest this summer. He thanked the teachers who worked so hard this past year; the preliminary student achievement data is starting to come in, and district leadership will take the summer to analyze the information. Dr. Drati reminded the board members to sign up for the Restorative Justice training. |
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Passed with a motion by Mr. Ralph Mechur and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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As agreed by the President, Vice President, and Superintendent during agenda planning, consent agenda items are considered routine, require no discussion, and are normally approved all at once by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be moved from the consent agenda to Section XI (Major Items) for clarification and/or discussion.
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The board approved Item Nos. A.1-8, B.1-8, C.1-25, D.1-6, and E.1 listed under the Consent Calendar. Item No. D.7 was pulled from Consent and voted on separately. Time start: 6:11 p.m. Time end: 6:12 p.m. |
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. |
- Contractor: PS Science
- Dates: 09/13/18-06/12/19
- Amount not to exceed: $30,000.00
- Description: The PS Science program curriculum is based on Next Generation Science Standards. At each grade level, the lessons challenged students to exercise the 7 Science and Engineering practices and 8 Cross-Cutting Concepts. The lessons target the Performance Expectations for each grade level and give students opportunities to think creativity to solve problems and develop new ideas.
- Site: John Muir Elementary
- Funding:01-90150-0-11100-10000-5802-005-4050—$3,000.00; 01-00021-0-11100-10000-5802-005-4050—$20,000.00; 01-30100-0-11100-10000-5802-005-4050—$7,000.00
- Contractor: STC Interpreting
- Dates: 11/15/18-06/30/19
- Amount not to exceed:
$7,500.00 $15,000.00 - Description: Simultaneous translation during Family Engagement Site meetings, District English Learner Advisory Council, LCAP PAC, Social Justice, and other, as needed.
- Site: Educational Services
- Funding: 01-00030-0-19200-24950-5802-030-1300
- (Amend amount not to exceed. Original contract approved on 11/15/18)
- Contractor: CRE-Outreach Through the Arts
- Dates: 10/22/18-05/10/19
- Amount not to exceed:
$ 35,200.00 $40,200.00 - Description: Semi private music lessons for students during 18-19 school year.
- Site: Educational Services
- Funding: 01-90820-0-17100-10000-5802-030-1300
- (Amend amount not to exceed. Original contract approved 12/13/18)
- Contractor: Child360
- Dates: 08/21/18-06/30/19
- Amount not to exceed:
$3,000.00 $8,500.00 - Description: The original amount of the contract with Child360 was $3,000 needs to be modified from 3,000 to 8,500 to provide additional training for the Environmental Classroom Rating Scale (ECERS) reliability assessment, which is required of Preschool classrooms. The Assistant Director and Teachers on Special Assignment (TOSAs) will be trained on how to rate the environment of a classroom with reliability so we can submit required documents to the state of California. The materials will be provided in June and the reliability assessments will occur the week of 6/24 – 6/28 for the teachers.
- Site: Child Development Services
- Funding: 12-52105-0-85000-10000-5802-070-2700 (Head StartTraining/Technical Assistance)—$1,500.00; 12-94160-0-85000-10000-5890-070-2700 (QRIS Operating Expenses)—$7,000.00
- (Amend amount not to exceed and funding. Original contract approved 8/9/18)
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These contracts are included in the 2018-19 budget. |
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It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. |
- Contractor: Star Inc.
- Dates: 09/03/19-05/29/20
- Amount not to exceed: $33,400.00
- Description: To provide all classes with supplemental science classes in our science lab. Ten (10) 45 minute classes for each class (K-5)
- Site: Franklin El
- Funding: 01-00021-0-11100-10000-5802-002-4020 (SMMEF Stretch Grant)
- Contractor: Sara Wicht
- Dates: 07/01/19-06/30/20
- Amount not to exceed: $35,000.00
- Description: To provide four in-person professional development workshops for SMMUSD staff to equip them with the language and tools to integrate the social justice standards of identity, diversity, justice and action into teaching and learning. Four additional sessions will be provided for participants from the 2018-19 intro sessions to build on their knowledge and expertise.
- Site: Educational Services
- Funding: 01-00030-0-11100-10000-5802-030-1300 (LCAP)
- Contractor: Fulcrum Learning Systems, Inc.
- Date: 08/26/19
- Amount: $7,875.00
- Description: Leadership and Team Development for 6th graders held at Lincoln Middle School Track & Field
- Site: Lincoln Middle School
- Funding: 01-90150-0-11100-10000-5802-012-4120—$4,000 (Lincoln MS PTSA); 01-00021-0-11100-10000-5802-012-4120—$3875.00 (Stretch Grant)
- Contractor: Mary Anne Solomon
- Dates: 07/01/19-06/30/20
- Amount not to exceed: $4,800.00
- Description: Maintain updates to website directory
- Site: SAMOHI
- Funding: 01-90150-0-11100-10000-5802-015-4150 (Reimb by PTSA)
- Contractor: Carolynn Middleton
- Dates: 08/12/19-06/10/20
- Amount not to exceed:$2,000.00
- Description: Student Support - Flex Time Lessons
- Site: SAMOHI
- Funding: 01-00021-0-11100-10000-5802-015-4150
- Contractor: Meredith Louria
- Dates: 08/12/19-06/10/20
- Amount not to exceed: $2,000.00
- Description: Student Support - Flex Time Lessons
- Site: SAMOHI
- Funding: 01-00021-0-11100-10000-5802-015-4150
- Contractor: Meredith Louria
- Dates: 07/01/19-06/30/20
- Amount not to exceed: $30,000.00
- Description: Teacher Support
- Site: SAMOHI
- Funding: 01-00021-0-11100-10000-5802-015-4150
- Contractor: Thinking Maps
- Dates: 08/21/19-06/10/20
- Amount not to exceed: $7,200.00
- Description: Continue to provide professional development with Write from the Beginning. Will send four trainers for the 08/21/19 site PO day.
- Site: Webster/Malibu Elementary
- Funding: 01-00030-0-11100-10000-5802-030-1300
- Contractor: PlanetBravo
- Dates: 08/02/19-06/10/20
- Amount not to exceed: $21,000.00
- Description: Continue to Provide weekly instruction (30-50 minutes depending on the grade) for students in each grade TK – Each grade will learn a specific area of technological support (from keyboarding in TK through coding in 4th and 5th grade).
- Site: Webster Elementary
- Funding: 01-00021-0-11100-10000-5802-008-4080
- Contractor: Providence St. John’s Health Center
- Dates: 07/01/19-06/30/20
- Amount not to exceed: $1,000.00
- Description: To conduct parent workshops and in-service training for staff; complete teacher observations and consultation; provide mental health referrals and services for families and students; provide referrals for special education services; complete required paperwork.
- Site: Child Development Services
- Funding: 12-61050-0-85000-31400-5802-070-2700
- Contractor: Brooke Horn Dekofsky
- Dates: 07/01/19-06/30/20
- Amount not to exceed: $12,000.00
- Description: To assess new students for nutritional deficiencies including overweight, underweight, iron and lead status, and dental cavities within 90 days of enrollment. Complete related paperwork. Meet and counsel parents of high risk children. Participate in interdisciplinary meetings and other meetings/events relevant to student success. Document work per program requirements.
- Site: Child Development Services
- Funding: 12-61050-0-85000-31400-5802-070-2700
- Contractor: ChildCare Careers, LLC
- Dates: 07/01/19-06/30/20
- Amount not to exceed: $64,860.00
- Description: ChildCare Careers is a substitute agency that will provide us with highly qualified full-time/part-time substitute’s teachers/assistants on a daily basis as needed.
- Site: Child Development Services
- Funding: 12-00000-0-85000-10000-5802-070-2700—$20,000.00; 12-61050-0-85000-10000-5802-070-2700—$22,000.00; 12-61051-0-85000-10000-5802-071-2700—$20,000.00; 12-00010-0-85000-10000-5802-070-2700—$2,860.00
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These contracts are included in the 2019-20 budget. |
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It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2019-2020 school year. |
- School: Santa Monica High School
- Grade: 9th-12th
- # of Students: 14
- Destination: Mammoth Lakes, Mammoth, CA
- Dates: 08/01/19–08/06/19
- Principal/Teacher: A.Shelton/T.Fischer
- Cost & Funding Source: $250.00 per student paid by parent donations & fundraising
- Subject: Athletics
- Purpose: Varsity girls and boys cross-country team training and retreat.
- School: Santa Monica High School
- Grade: 9th-12th
- # of Students: 14
- Destination: University of Minnesota, St. Paul, MN
- Dates: 09/27/19–09/29/19
- Principal/Teacher: A.Shelton/T.Fischer
- Cost & Funding Source: $300.00 per student paid by parent donations & fundraising
- Subject: Athletics
- Purpose: Opportunity to experience college-level invitational cross-country meet.
- School: SMASH
- Grade: 5th-6th
- # of Students: 52
- Destination: AstroCamp, Idyllwild, CA
- Dates: 09/25/19-09/27/19
- Principal/Teacher: J.Rishe/E.Haendel/O.Gidanian
- Cost & Funding Source: $350.00 per student paid by parent donations & fundraising
- Subject: Science
- Purpose: Science and team building
- School: SMASH
- Grade: 7th-8th
- # of Students: 52
- Destination: Yosemite, Yosemite, CA
- Dates: 09/09/19-09/14/19
- Principal/Teacher: J.Rishe/G.Hwang/D.Mendinueto
- Cost & Funding Source: $670.00 per student paid by parent donations & fundraising
- Subject: Science
- Purpose: Outdoor science and team building
- School: Webster Elementary
- Grade: 5th
- # of Students: 40
- Destination: Yosemite, Yosemite, CA
- Dates: 10/14/19-10/18/19
- Principal/Teacher: L.Daruty/K.Morris/K.London
- Cost & Funding Source: $40,000.00 paid by student/family donations
- Subject: Science
- Purpose: Outdoor Science Camp for Our Grade 5 Students
- School: Webster Elementary
- Grade: 4th
- # of Students: 35
- Destination: AstroCamp, Idyllwild, CA
- Dates: 04/29/20-05/01/20
- Principal/Teacher: L.Daruty/K.Morris/M.Kisskalt
- Cost & Funding Source: $25,000.00 paid by student/family donations
- Subject: Science
- Purpose: Outdoor Science Camp for Our Grade 4 Students
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No child will be denied due to financial hardship. |
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It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms. |
The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute. |
C & T 6/27/19
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It is recommended that the Board of Education adopt the below-listed supplementary instructional materials. |
SMMUSD allocates annual funding to support instructional materials/textbook adoptions. The timeline for adoption is based on the California Department of Education (CDE) and/or College Board content standards/framework revision cycles. |
The following supplementary instructional materials will support our Advanced Placement (AP) Government Course offered at Santa Monica and Malibu High Schools: Publisher: Bedford, Freeman & Worth (BGW)
American Government: Stories of a Nation program includes: - Student Edition ISBN-13-978-1-319-19536-6
- Foundational Documents and Key Court Case Reader
- LaunchPad (8yr access)
- LaunchPad contains digital study tools such as flashcards, videos, adaptive quizzing, and Key Court Case Reader
Teacher Resources: - Annotated Teacher Edition Instructor's Edition ISBN-13: 9781319208257
- Teacher Resource FlashDrive- ISBN-13: 9781319208264
- The Teacher’s Resource Flash Drive includes support for teaching and students’ learning. Handouts, lesson plans, and teacher's resource materials
- Examview Testbank- ISBN-13: 9781319208868
- The ExamView® Assessment Suite includes more than a thousand AP®-style multiple choice, free-response, and argumentation questions to help students prepare for the AP® Exam. The ExamView® Test Generator quickly create paper, Internet, and LAN-based tests.
AP Government teachers from both high schools vetted these materials using the CA History-Social Science toolkit which includes CDE, College Board and local District criteria.
Instructional materials will be on display in the Educational Services office located at 1630 17th Street, Santa Monica, CA. This item appeared as an Information Item on the June 20, 2019, agenda. |
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It is recommended that the Board of Education adopt the below-listed instructional materials. |
SMMUSD allocates annual funding to support instructional materials/textbook adoptions. The timeline for adoption is based on the California Department of Education (CDE) and/or College Board content standards/framework revision cycles. |
The following instructional materials will support our Advanced Placement (AP) Government Course offered at Santa Monica and Malibu High Schools: Publisher: Pearson Higher Education
Government in People, Politics, and Policy, AP*Edition- 2016 Presidential Election Edition,17th Edition, with 2018 MyPoliSciLab with Pearson eText., 6 yr adoption By: George C. Edwards, III, and Martin P. Wattenberg - Student Edition, ISBN: 978801134586571
- Test Prep Workbook: ISBN: 0: 0134787188
- 2018 MyPoliSciLab with Pearson e Text: 13: 9780134787183
- online homework, tutorial, and assessment system
Instructional materials will be on display in the Educational Services office located at 1630-17th Street, Santa Monica, CA. This item appeared as an Information Item on the June 20, 2019, agenda.
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It is recommended that the Board of Education designate the persons listed below to represent their respective schools as California Interscholastic Federation (CIF) league representative. |
- Evan Fujinaga – Athletic Director, Santa Monica High School
- Christopher Neier – Athletic Director, Malibu High School
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It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2018-2019. |
According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws. The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available. Funding to come from a SELPA -wide non-public school/non public agency reserve account. |
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Special Education Contracts 18/19
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It is recommended that the Board of Education approve the following Purchase orders and Changed Purchase orders from May 20, 2019, through June 20, 2019, for fiscal /19. |
PO List for 05/30/19 - 06/20/19
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It is recommended that the Board of Education accept, with gratitude, checks totaling $71,575.16 presented to the Santa Monica-Malibu Unified School District. It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2018-2019 income and appropriations by $71,575.16 as described on the attached listing |
This report details only cash gifts. It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s. Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource. A final report that compiles all gift and PTA contributions is prepared and available annually. COMMENT: The value of all non-cash gifts has been determined by the donors. NOTE: The list of gifts is available on the District’s website, www.smmusd.org. |
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Gift Reports 6/27/19
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It is recommended that the Board of Education approve the following vendors to provide food and supplies to the Food and Nutrition Services Department in the below estimated amounts. |
Funding Information: - Source: Food & Nutrition Services
- Currently Budgeted: Yes
- Account Number: 13-53100-0-00000-37000-4710-057-2570
- Description: Food and Supplies
- Item: Bread/Bakery Items*
- Vendor Awarded Bid: Galasso’s
- Est. Usage: $25,000
- Item: Produce**
- Vendor Awarded Bid: Valley Produce
- Est. Usage: $120,000
- Item: Dairy Product*
- Vendor Awarded Bid: Driftwood Dairy
- Est. Usage: $155,000
- Item: Snacks/Groceries*
- Vendor Awarded Bid: Gold Star Foods
- Est. Usage: $120,000
- Item: California Freezies (100% juice bev.)
- Sole Source: Berkeley Street Beverage Co.
- Est. Usage: $10,000
- Item: 100% Mozarella & Pepperoni Pizza
- Other: Domino’s***
- Est. Usage: $60,000
- Item: 100% Mozarella & Pepperoni Pizza
- Other: Pizza Hut
- Est. Usage: $40,000
- Item: Food Safety Systems
- Sole Source: School Nutrition Services
- Est. Usage: $28,640
* South Bay Purchasing Cooperative Bid ** Piggybacked off of San Gabriel Unified *** Piggybacked off of Torrance USD |
All Food & Beverage Items are Compliant with the District’s Wellness Policy. |
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It is recommended that the Board of Education approve Bid #18.03 to Fortress Armored Services Company for Food Services armored car service for the year 2019-2002, in an amount not to exceed $988.00. |
The District's previous contract expired at the end of June 2017, and a new contract was required to replace the existing contract. |
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- Budgeted: Yes
- Fund: 01
- Source: General Fund
- Account Number: 13-53100-0-00000-37000-5890-057-2570
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Quote requests were sent to three (3) service providers. One (1) quote was received. Services provider will entail pickup at district office and drop-off at US Bank, once a week. This will be year three (3) of a five (5)-year contract. |
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It is recommended that the Board of Education approve an agreement for special fiscal services with School Services of California, Inc., effective July 1, 2019, and terminating June 30, 2020. It is further recommended that in consideration for services provided by School Services of California, Inc., that the District agrees to pay $3,900 annually, plus expenses. |
Funding Information
- Source: General Fund-Unrestricted
- Currently Budgeted: Yes
- Account Number: 01-00000-0-00000-73000-5890-050-1500
- Description: Other Gen’l Admin/Contracts/Business Serv.
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This request represents a renewal of our contract with School Services of California, Inc. There is an increase of $240 in the annual fee over the previous annual contract amount. School Services of California, Inc. provides fiscal services to the District including school finance, legislation, school budgeting and general fiscal issues. This agreement also includes up to 12 direct service hours at no additional cost. |
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It is recommended that the Board of Education approve an agreement for risk management services with Alliance of Schools for Cooperative Insurance Programs (ASCIP), effective July 1, 2019, and terminating June 30, 2020. |
Funding Information: - Source: General Fund-Unrestricted
- Currently Budgeted: Yes
- Account Number: 01-00000-0-00000-72000-5450-045-2511
- Description: Other Gen’l Admin/Contracts/InsuranceServ.
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This request represents a renewal of our contract with Alliance of Schools for Cooperative Insurance Programs (ASCIP), a member owned and governed insurance pool. ASCIP is governed by a 13-member Board of Directors called the Executive Committee. The Executive Committee has representation from the following membership categories: K-12; K-8; Community Colleges; Joint Powers Authorities; and Charter Schools. To ensure that each membership category has representation, the Committee is comprised of the following: three members representing K-12 members with < 15,000 ADA; three members representing K-12 with > 15,000 ADA; two members representing K-8 member agencies; two members representing the Community College member agencies; two members representing Joint Powers Authorities members; and one member representing the Charter School members. The Executive Committee also has 13 alternate members.
The total premium for 2019-20 is $1,194,333. ASCIP provides risk management services to the District. |
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It is recommended that the Board of Education approve the attached list of disposal, sale, recycling or donation of the surplus equipment and furniture. |
All items are obsolete, beyond economic repair, unusable or deemed as surplus. Items will be disposed of in accordance with Educational Code 17545-17555. |
Surplus_06/27/19
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It is recommended that the Board of Education approve authorization to make appropriation transfers. |
The Los Angeles County Office of Education encourages District's Governing Boards to authorize the County Office to make appropriation transfers. The District will identify the source of the funds to be transferred. Copies of transfers will be sent to Santa Monica-Malibu Unified School District as they occur. This action is recommended by the Los Angeles County Office of Education and is a routine occurrence. The provision of the Education Code that allows for this is Section 42601 as follows: “At the close of any school year a school district may, with the approval of the governing board, identify and request the County Superintendent of Schools to make the transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification or classifications, or balance any expenditure classifications of the budget of the district for that school year as necessary to permit the payment of obligations of the district incurred during that school year. For each elementary, high school, and unified school district that during the preceding school year, had an average daily attendance less than the level, as appropriate, specified in subdivision (a) of EC 41301, the County Superintendent of Schools, with the consent of the Governing Board of the School District, may identify and make the transfers, and shall notify the districts." Fiscal year-end posting of warrants or liabilities, or both, may cause overdraft in appropriation accounts, which will need budget transfers between major objects or reserve accounts. Authorizing these transfers to be made will facilitate our year-end closing process.
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It is recommended that the Board of Education approve the Addendum #2 of the Joint Use Agreement between Santa Monica-Malibu Unified School District and the City of Malibu for one additional year, July 1, 2019 – June 30, 2020. |
SMMUSD and the City of Malibu are in discussions regarding a change in the structure of the Joint Use Agreement. Discussions were delayed to the Woolsey Fire recovery and other challenges. In discussions between the Superintendent and the City Manager they agreed to extend the existing agreement for one (1) year while discussions continued. The only change shifts the rate of pay for adult programs from the Basic Rate to the Direct Rate. This addendum extends the agreement until June 30, 2020. |
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The District would receive increased revenues from the City of Malibu for adult programs. If the use of facilities remains consistent with the 2018-19 year, the 2019-20 fees will be adjusted to: 2018-19 2019-20 Facility Use $ 128,640 $ 164,052 Personnel 81,550 86,443 TOTAL $ 210,190 $ 250,495 The Facility Use and Personnel Schedules will most likely change in 2019-20. |
The Malibu City Council will consider this amendment on June 24, 2019. |
Malibu-SMMUSD Master Use Agreement Amendment No. 2
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It is recommended that the Board of Education approve Change Order #02 with The Nazerian Group for the Franklin Elementary School – Window, Paint, Floors & Doors, HVAC & Fire Alarm Project in an amount of $399,334.45 for a total contract amount of $ 5,766,775.46 and 0 days of schedule impact. |
On February 15, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to The Nazerian Group the construction contract for the Franklin Elementary School – Windows, Paint, Floors and Doors, HVAC & Fire Alarm Project in the amount of $ 5,294,123.00. Notice to proceed was given on March 19, 2018. The changes for this Change Order #02 include: Abate and demolish the boiler in the basement of building B and Replace the 8 rooftop HVAC units with new heat pumps providing both heating and cooling, during the summer of 2019. This Change Order No. #02 is necessary to reimburse The Nazerian Group for the added cost of Constructing Franklin Elementary School – Windows, Paint, Floors and Doors, HVAC & Fire Alarm Project contract and does not increase the contract time. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-6200-002-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: 03-118308
MEASURE ES FUNDING - Original Contract: $5,294,123.00
- Change Order #01: $73,318.01
- Change Order #02: $399,334.45
- TOTAL CONTRACT AMOUNT: $5,766,775.46
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It is recommended that the Board of Education approve Contract Amendment #37 with Alta Environmental to provide professional services for ACM/LBP and PCB abatement monitoring services during the summer of 2019 at Franklin Elementary School & McKinley Elementary School – Window, Paint, Floors & Doors Project and at John Adams Middle School – HVAC and Fire Alarm project in an amount not to exceed $94,328.00 for a total contract amount of $1,941,156.77. |
Alta Environmental has been requested to conduct asbestos, lead and PCB abatement monitoring and clearances during the summer of 2019 at Franklin Elementary School & McKinley Elementary School – Window, Paint, Floors & Doors Project and John Adams Middle School – HVAC and Fire Alarm. Alta will assign Cal-OSHA and CDPH certified/accredited personnel to provide project monitoring services, project documentation and clearance sampling during the work. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number:85-90905-0-00000-85000-5802-002-2600 (Franklin ES – $9,051.50); 85-90905-0-00000-85000-5802-002-2600 (Franklin ES – $17,680.00); 85-90906-0-00000-85000-5802-011-2600 (JAMS – $43,152.50); 85-90905-0-00000-85000-5802-004-2600 (McKinley ES – $13,612.00); 85-90905-0-00000-85000-5802-004-2600 (McKinley ES – $10,832.00)
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES & BB FUNDING: - ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
- CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
- CA #02 - Various Schools – WPF&D: $50,000.00
- CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
- CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
- CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
- CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
- CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
- CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
CA #09 - Franklin & Pt. Dume – WFP: $25,287.40 Duplicate to CA#08- CA #10 - LMS – Athletic Field: $40,673.00
- CA #11 - Samohi, Phase 1 & 2: $51,208.10
- CA #12 – Webster & Will Rogers WPFD: $27,443.90
- CA #13 – MMHS FIG&D WPFD: $7,169.95
- CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
- CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
- CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
- CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
- CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
- CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
- CA #20 – Samohi – Monitoring: $24,532.75
- CA #21 – Samohi – Abatement Survey: $33,439.60
- CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
- CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
- CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
- CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
- CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
- CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
- CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
- CA #29 – Will Rogers ES – Added Abatement monitoring: $12,320.78
- CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors: $6,897.00
- CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring: $60,039.00
- CA #32 – Samohi – Air Sampling for Procedure 5 asbestos: $11,836.00
- CA #33 – Franklin ES and McKinley ES – PCB Sampling: $44,253.75
- CA #34 – MMHS – PCB Source Sampling: $17,410.00
- CA #35 – JAMS – PAC – Abatement Monitoring: $18,050.85
- CA #36 – MMHS – WPFD - PCB Source Sampling Building D: $22,487.75
- CA #37 – Franklin & McKinley – WPFD+HVAC+FA and JAMS – HVAC+FA – ACM and LPB Monitoring: $94,328.00
- TOTAL CONTRACT AMOUNT: $1,941,156.77
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It is recommended that the Board of Education accept as completed all construction under the contract issued to United Mechanical Contractors for Franklin Elementary School, John Muir Elementary School & McKinley Elementary School – HVAC Project for all work associated with the installation of the units for a final contract amount of $198,052.38. |
On June 18, 2018, the Board of Education awarded to KFY United Mechanical Contractors, Inc. dba United Mechanical Contractors, HVAC Bard Units, Project Bid #18.17 ES a contract for the amount of $196,000.00. One change order was issued, which increased the contract amount to $198.052.38. All scope of work has now been completed. A Certificate of Substantial Completion was issued to KFY United Mechanical Contractors. All correction items have been successfully addressed and no further correction items remain. In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number:85-90906-0-00000-85000-6200-002-2600 ($49,000); 85-90906-0-00000-85000-6200-016-2600 ($100,052.38); 85-90906-0-00000-85000-6200-006-2600 ($49,000)
- Budget Category: Construction Contracts
MEASURE ES FUNDING: - ORIGINAL CONTRACT - $196,000.00
- Change order #01: $2,052.38
- TOTAL CONTRACT AMOUNT: $198,052.38
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It is recommended that the Board of Education award an agreement to Vantage Technology Consulting Group to provide security consulting services for the Districtwide - Security Improvements Project in an amount not to exceed $105,140.00. |
The District requested support with the evaluation, design, and implementation of a video surveillance system at all District campuses. These system are to include perimeter coverage and a unified security software platform that can manage all security systems on any given campus. This effort will be broken down into two separate projects, the pilot project located at Santa Monica High School and the Districtwide project at the remaining 15 schools. The pilot project will be executed before, and separate from, the Districtwide project. The pilot will serve as a “test” of the system and its configurations, prior to the execution of the Districtwide project. The District requested that Vantage Technology Consulting Group provide a proposal for security consulting services for the pilot project as Vantage provided the security design for the Santa Monica High School Discovery Building project. Vantage has designed the proposed security systems for the Discovery Building and is well positioned to ensure the District receives a unified system. |
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number:87-90917-0-00000-85000-5802-010-2600; 87-90917-0-00000-85000-5802-015-2600; 87-90917-0-00000-85000-5802-050-2600
- Budget Category: Soft Costs\ Design\Consultants
- Pilot Project at Samohi: $26,040.00
- Districtwide Project: $79,100.00
- Total: $105,140.00
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It is recommended that the Board of Education approve issuance of Amendment #1.4 to Project Assignment #1 with NAC Architecture for additional architectural and engineering services at John Adams Middle School – HVAC Project in an amount not to exceed $121,284.00 for a total agreement amount of $1,098,869.00. |
This contract amendment is for additional architectural and engineering services as follows: Additional design services for adding HVAC scope to auxiliary spaces in the gymnasium and cafeteria. Additional design services for bid preparation and construction administration as project was broken into two phases of work. Work needed to be performed after hours and on weekends to minimize disruption to students and staff essentially doubling originally estimated for construction duration. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90906-0-00000-85000-5802-011-2600
- Budget Category: Design/Architects
MEASURE ES: - Project Assignment #1: $758,501.00
- Amendment # 1.1:$ 92,087.00
- Amendment # 1.2: $109,497.00
- Amendment # 1.3: $17,500.00
- Amendment # 1.4: $121,284.00
- Total Project Assignment Amount: $1,098,869.00
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It is recommended that the Board of Education award a contract for Bid #19.34.ES for John Adams Middle School – HVAC Project (Phase II) to Pardess Air Inc., in an amount not to exceed $3,126,000.00. |
The District publicly bid the John Adams Middle School HVAC Project (Phase II) - Bid #19.34.ES, on April 17, 2019. Legal advertisement of the notice inviting bids was published in The Daily Breeze and The Santa Monica Daily Press and ran on April 17, 2019 and April 24, 2019. The notice inviting bids was sent to 209 General Contractors that are on the SMMUSD Approved (Pre-Qualified) list, and to the required trade journals. Prequalification was required for all General Contractors submitting a bid. A mandatory job walk was conducted on May 1, 2019 and 13 contractors attended. Bids were received and publicly opened on May 29, 2019. Four bids were received as noted below: - Pardess Air Inc. - $3,126,000.00
- The Nazerian Group - $3,644,123.00
- Novus Construction - $3,753,000.00
- Stronghold Engineering - $4,707,100.00
Staff reviewed the bids for responsiveness. The Notice of Intent to award was issued to the lowest responsive responsible bidder Pardess Air Inc., on June 5, 2019, for the total base bid amount of $3,126,000.00. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90906-0-00000-85000-6200-011-2600
- Budget Category: Construction Contract
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It is recommended that the Board of Education award a contract for Malibu Elementary School - Malibu Alignment Project to install playground safety pad, swing set and synthetic turf at designated playground area with EasyTurf, Inc. under the previously authorized CMAS agreement in an amount not to exceed $28,744.25. |
As a part of the Malibu Alignment Project, the existing playground swings were demolished to accommodate the installation of interim housing portables. This project will provide swings until permanent playground improvements are constructed at a different location within the play area while not conflicting with the current construction project at Malibu Elementary School. Modifications include installation of playground safety pad, swing set and synthetic turf. The District will contract for the procurement and installation of the playground safety pad, swing set and synthetic turf in accordance with EasyTurf, Inc.’s, proposals dated May 20, 2019, in the amount of $28,744.25 per the CMAS contract No: 4-13-78-0068A, GSA Schedule No: GS-03F-0117Y, with an expiration of August 31, 2022, the use of which was authorized by the Board during the October 5, 2017, Board meeting. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90909-0-00000-85000-6200-019-2600
- Budget Category: Building and Building Improvement
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It is recommended that the Board of Education approve Contract Amendment #02 with Alta Environmental to provide professional services for abatement monitoring at Malibu Elementary School – Malibu Alignment Project - Temporary Housing in an amount not to exceed $4,893.00 for a total contract amount of $16,071.00. |
Alta Environmental has been requested to provide asbestos and lead abatement monitoring and clearances as needed during construction activities related to the Malibu Alignment – Malibu ES – Temporary Housing Project. Alta will assign Cal-OSHA and CDPH certified/accredited personnel to provide project monitoring services including air sampling, project documentation and clearance sampling during the work. The work will be invoiced on a time and materials basis not to exceed $4,893.00 for these services. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90909-0-00000-85000-5802-019-2600
- Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Malibu ES - Malibu Alignment – Temporary Housing: $5,025.50
- CA #01 (Changed from Award) – Webster ES - Malibu Alignment – Playground: $6,152.50
- CA #02 – Malibu ES - Malibu Alignment – Temporary Housing: $4,893.00
- TOTAL CONTRACT AMOUNT: $16,071.00
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It is recommended that the Board of Education approve Change Order #01 with Waisman Construction, Inc. for Malibu Elementary School - Malibu Alignment Project - Temporary Housing in an amount of $90,634.06 for a total contract amount of $2,515,634.06 and 0 days of schedule impact. |
On April 3, 2019, the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Malibu Alignment - Malibu ES - Temporary Housing Project Bid# 19.26.ES in the amount of $2,425,000.00. Notice to proceed was given on April 22, 2019. The changes for this Change Order #01 include: Additional Concrete work per CCD 001A. (RFI 034); Additional Fencing work per CCD 01A. (RFI 035); Additional Striping and signage work per CCD 001A. (RFI040) and Additional Casework to Nurses office per CCD 001A. (RFI 048) This Change Order No. #01 is necessary to reimburse Waisman Construction for the added cost of Constructing Malibu ES - Malibu Alignment - Temporary Housing Project with no impact to the contract time. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90909-0-00000-85000-6200-019-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #:03-119266
MEASURE ES FUNDING - Original Contract: $2,425,000.00
- Change Order #01: $90,634.06
- TOTAL CONTRACT AMOUNT: $2,515,634.06
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It is recommended that the Board of Education award the purchase of furniture, fixtures & equipment (FF&E) for Malibu Elementary School – Malibu Alignment project under the NIPA Contract #R142203 in an amount not to exceed $30,132.37. |
The Board authorized use of the National Intergovernmental Purchasing Alliance (NIPA) piggyback contract awarded to MeTEOR Education LLC (formerly Contrax Furnishings LLC/Contrax Group LLC) during the June 6, 2019, (Item VIII.C.5) meeting, to purchase educational furniture, design services, installation and appropriate services specified under Contract #R142203 valid from October 23, 2018, through April 30, 2020. The District agreed to purchase mobile lunch tables for the Malibu Elementary School Auditorium/Cafeteria. Due to the expeditious manner in which to obtain and provide the lunch tables for use in August 2019, the District requested a proposal from MeTEOR Education LLC, for eleven mobile lunch tables (two being ADA compliant) and installation services. MeTEOR provided a quote (#65744-02 dated May 31, 2019) for all requested equipment and services in an amount not to exceed $30,132.37. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90909-0-00000-85000-6200-019-2600
- Budget Category: Building and Building Improvement
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It is recommended that the Board of Education approve Change Order #04 with The Nazerian Group for the Point Dume Elementary School – Window, Paint, Floors & Doors, HVAC & Fire Alarm Project in an amount of $85,629.16 for a total contract amount of $ 3,765,371.19 and 0 days of schedule impact. |
On March 01, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to The Nazerian Group the construction contract for the Point Dume Elementary School – WPFD, HVAC & FA Project in the amount of $3,333,123.00. Notice to proceed was given on March 21, 2018. The changes for this Change Order 04 include: Provide T1-11 plywood enclosure for exterior HVAC line sets and condensate drainage piping on buildings B and E; Additional excavation work for underground conduits from the new transformer to the new switch gear in the rear parking lot; Re-Work door strikes on the existing door frames to change the door swing and patch hinge check outs on 21 doors. This Change Order No. #04 is necessary to reimburse The Nazerian Group for the added cost of Constructing Point Dume Elementary School – WPFD, HVAC & FA Project. Change Order No. #04 includes a 0-day increase to the contract time. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90905-0-00000-85000-6200-019-2600
- Budget Category: Hard Costs \ Construction Contracts
- DSA #: 03-118307
MEASURE ES FUNDING: - Original Contract: $3,333,123.00
- Change Order #01: $ 207,891.06
- Change Order #02: $75,804.99
- Change Order #03: $62,922.98
- Change Order #04: $85,629.16
- TOTAL CONTRACT AMOUNT: $3,765,371.19
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It is recommended that the Board of Education approve Contract Amendment #11 with Heritage Window Coverings Inc. to supply and install interior roller shades at Malibu Middle High School – New Building (Library, Admin & Classrooms) & Modernization Project in an amount not to exceed $19,796.20 for a total contract amount of $405,894.82. |
The Board of Education approved the award of Bid #16.09R during the December 10, 2015, meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho Shades Systems as the District’s window covering standard. This Amendment #11 is for the interior window roller shades in the New Building E, North and South facing windows to be provided and installed. |
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Funding Information - Budgeted: No
- Fund: 83
- Source: Measure ES
- Account Number: 83-90500-0-00000-85000-6200-010-2600
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Cabrillo ES, Grant ES, & WRLC: $107,540.00
- CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
- CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
- CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00
- CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
- CONTRACT AMENDMENT #05 - Webster E.S. $38,470.00
- CONTRACT AMENDMENT #06 - Rogers E.S. $3,790.00
- CONTRACT AMENDMENT #07 - Point Dume E.S, Franklin E.S, McKinley E.S. $103,610.92
- CONTRACT AMENDMENT #08 - Webster E.S. $1,925.85
- CONTRACT AMENDMENT #09 - McKinley E.S. $1,491.98
- CONTRACT AMENDMENT #10 - Olympic HS E.S. $4,534.87
- CONTRACT AMENDMENT #11 – Malibu MHS E.S. $19,796.20
- TOTAL CONTRACT AMOUNT: $405,894.82
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It is recommended that the Board of Education award an agreement to provide audio/visual Move Management Services to IVS for Michelle and Barack Obama Center for Inquiry and Exploration - PBL Project in an amount not to exceed $15,381.00. |
The District requested that IVS provide a proposal for audio/visual move management services. IVS will remove & re-install audio/visual equipment as required for use in the designated PBL classrooms. The proposal received is based on a lump sum not to exceed amount of $15,381.00. |
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number: 87-90915-0-00000-85000-5802-014-2600
- Budget Category: Construction/Move Management
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It is recommended that the Board of Education approve Contract Amendment #24 with dsk Architects to provide additional architectural and engineering design services for Olympic High School – Window, Paint, Floors & Doors Project in an amount not to exceed $6,600.00 for a total contract amount of $1,647,401.00. |
Provide additional architectural and engineering services required to provide extended construction administration duration for Olympic HS. |
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Funding Information - Budget: Yes
- Fund: 85
- Source: ES
- Account Number: 85-90905-0-00000-85000-5802-014-2600
- Budget Category: Soft Costs/AE Design Services
MEASURE ES FUNDING - ORIGINAL CONTRACT – Webster – WPF: $192,235.00
- CA #01 – Webster ES – WPF: $27,470.00
- CA #02 – Webster ES – WPF: $N/A
- CA #03 – Webster ES – WPF: $10,000.00
- CA #04 – Webster ES, Pt. Dume ES – PFD addl services: $34,762.00
- CA #05 – Webster ES – WPFD: $58,480.00
- CA #06 – Olympic HS – WPFD and HVAC Project: $379,828.00
- CA #07 – Olympic HS – HVAC Project addl services landscape: $18,364.00
- CA #08 – Olympic HS – WPFD and HVAC Project Reimbursable Exp: $18,950.00
- CA #09 – Webster ES – WPF additional services construction mgmt.: $9,555.00
- CA #10 – Olympic HS – WPFD additional design services: $44,611.00
- CA #11 – Pt. Dume ES - Malibu Alignment –Interim Housing: $66,910.00
- CA #12 – Pt. Dume ES – PFD additional design services: $26,361.00
- CA #13 – Pt. Dume ES PFD, Franklin ES, WPFD & HVAC – addl design services: $107,139.00
- CA #14 – Pt. Dume ES, Olympic HS – WPFD & HVAC – additional design services: $89,947.00
- CA #15 – Webster ES - Malibu Alignment –, Play Yards: $57,534.00
- CA #16 – Pt. Dume ES - Malibu Alignment –Wastewater Treatment: $118,327.00
- CA #17 – Pt. Dume ES PFD, Franklin ES WPFD & HVAC – additional design services: $72,900.00
- CA #18 – Pt. Dume ES – HVAC – additional design services: $6,665.00
- CA #19 – Franklin ES – WPFD & HVAC – additional design services: $22,345.00
- CA #20 – Pt. Dume ES – Malibu Alignment – additional design services: $11,951.00
- CA #21 – Pt. Dume ES – Malibu Alignment – Pt. Dume Playground – addl design services: $81,995.00
- CA #22 – Pt. Dume ES – Malibu Alignment – Pt. Dume CDP Approval addl design services $177,201.00
- CA #23 – Olympic HS – WPFD additional design services $7,271.00
- CA #24 – Olympic HS – WPFD additional design services $6,600.00
- TOTAL CONTRACT AMOUNT: $1,647,401.00
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It is recommended that the Board of Education approve Contract Amendment #08 for additional architectural design services associated with expanded design scope additions to HED Architects for the Santa Monica High School - Discovery Building Project in an amount not to exceed $111,265.00 for a total contract amount of $7,658,009.28. |
The scope of architectural design services was expanded to include FF&E selection and specification in order to integrate the furniture with the Samohi Discovery Building in line with the goals of the education program. Design services include developing furniture standards, specifications and layouts, furniture selection, coordination with architectural and mechanical electrical and telecommunications systems to meet the overall Discovery building schedule. Services also include meetings and presentations with Samohi user groups and coordination with procurement vendor. |
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number: 87-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs \ Design Services \ Architects
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $5,039,460.00
- CONTRACT AMENDMENT #01 – (Subterranean parking study): $19,000.00
- CONTRACT AMENDMENT #02 – (Subterranean parking design): $1,638,050.00
- CONTRACT AMENDMENT #03 – (Tension Structure Roof Design): $131,623.00
- CONTRACT AMENDMENT #04 – (Innovation Fire Pump Study): $45,500.00
- CONTRACT AMENDMENT #05 – (Reimbursables; DSA plan check fees): $56,461.28
- CONTRACT AMENDMENT #06 – (Expanded design services): $273,000.00
- CONTRACT AMENDMENT #07 – (Expanded design services): $343,650.00
- CONTRACT AMENDMENT #08 – (Expanded design services): $111,265.00
- TOTAL CONTRACT AMOUNT: $7,658,009.28
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It is recommended that the Board of Education approve Contract Amendment #31 to Leighton Consulting Inc. for Santa Monica High School - Discovery Building Project to provide soils/materials testing and special inspection services in an amount not to exceed $77,986.00 for total contract amount of $785,078.00. |
The district requested a proposal for soils/materials testing and special inspection services from Leighton Consulting, Inc. Leighton will provide services as the interim Laboratory of Record during the beginning of the project. The award to Smith-Emery for the Laboratory of Record was approved at the 6/6/19 Board Meeting. However, it is expected to take several weeks to execute the contract, which leave a period of time where there would be no Laboratory of Record for the start of the discovery Project. This amendment to Leighton’s project will allow them to perform the required functions during that period. Smith-Emery is expected to take over the role of Laboratory of Record around July 1, 2019. Leighton will submit a DSA 291 form indicating the termination of services once the transition of Laboratory of Record occurs. Leighton’s scope of services for this project will consist of materials testing and special inspection during construction as DSA Laboratory of Record (LEA #063) on an as needed basis. |
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number: 87-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering and Material Testing
- DSA #: 03-118810
MEASURE ES FUNDING: - ORIGINAL CONTRACT AMOUNT – Campus Plan Project: $16,335
- CONTRACT AMENDMENT #01 – Sealy Field & Stairway & Sidewalk: $8,190
- CONTRACT AMENDMENT #02 – Stairway & Sidewalk Geotech and LOR: $12,370
- CONTRACT AMENDMENT #03 – SCP Phs 1&2 Geotechnical Report: $32,722
- CONTRACT AMENDMENT #04 – Stockpile and Tennis Courts: $23,317
- CONTRACT AMENDMENT #05 – Sealy Field Pjt.: $21,039
- CONTRACT AMENDMENT #06 – Lincoln Track and Field: $47,356
- CONTRACT AMENDMENT #07 – Stair and Ramp: $16,740
- CONTRACT AMENDMENT #08 – Sealy Field: $19,410
- CONTRACT AMENDMENT #09 – Business Bld. Stairway welding/Inspect: $2,693
- CONTRACT AMENDMENT #10 – Archeological Assessment for CEQA: $26,202
- CONTRACT AMENDMENT #11 – Samohi New Ph 1 & 2 subter. pkg: $19,168.00
- CONTRACT AMENDMENT #12 – Native American Monitoring Services for CEQA: $5,160.00
- CONTRACT AMENDMENT #13 – Supplemental Earthworks Testing- Sealy Field: $15,280.00
- CONTRACT AMENDMENT #14 – Pico Gate Welding Inspection: $2,813.00
- CONTRACT AMENDMENT #15 – MHS FIG&D WPFD- Geotech, Inspect, Mat. Test Services: $20,937
- CONTRACT AMENDMENT #16 – Samohi Paleo Report – CEQA: $6,000.00
- CONTRACT AMENDMENT #17 – Lincoln Geotech: $20,395.00
- CONTRACT AMENDMENT #18 – Lincoln MS Geotech Added work: $18,441.00
- CONTRACT AMENDMENT #19 – Samohi Discovery Investigation: $61,332.00
- CONTRACT AMENDMENT #20 – Lincoln MS Geotech Added Work: $45,220.00
- CONTRACT AMENDMENT #21 – Olympic Spur Plan Review: $4,250.00
- CONTRACT AMENDMENT #22 – LMS Geotech: $8,384.00
- CONTRACT AMENDMENT #23 – Samohi: Demo and Utility Bldg: $21,305.00
- CONTRACT AMENDMENT #24 – Samohi: Olympic Spur – Materials: $79,063.00
- CONTRACT AMENDMENT #25 – Samohi: Olympic Spur – Perc Tests: $9,551.00
- CONTRACT AMENDMENT #26 – Samohi: Olympic Spur – Perc Tests: $8,365.00
- CONTRACT AMENDMENT #27 – Malibu: Pt. Dume: $49,936.00
- CONTRACT AMENDMENT #28 – Samohi: Shoring for Discovery: $47,468.00
- CONTRACT AMENDMENT #29 – Samohi HVAC Concrete Pads: $27,650.00
- CONTRACT AMENDMENT #30 – Samohi: Olympic Spur – Materials: $10,000.00
- CONTRACT AMENDMENT #31 – Samohi Discovery – Materials: $77,986.00
- TOTAL CONTRACT AMOUNT: $785,078.00
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It is recommended that the Board of Education approve Contract Amendment #24 with Psomas to provide the processing of easement vacation and water easement deed and a legal description for Santa Monica High School - Discovery Building Project in an amount not to exceed $6,500.00 for a total contract amount of $316,424.00. |
The scope of work authorized by the Board through amendment #13 needed to be expanded after numerous meetings and discussions with the City of Santa Monica during the vacation process. This scope of this contract amendment includes additional design survey services. Tasks include: - Additional budget for processing of easement vacation and water easement deed with the City of Santa Monica. $4,000.00
- One additional Legal Description with Exhibit per markup attached herewith. $2,500
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: ES
- Account Number: 87-90904-0-00000-85000-5802-015-2600
- Budget Category: Soft Costs/Surveys & Engineering
MEASURE ES FUNDING: - Original Contract Amount – Samohi – Sealy Field: $5,500.00
- Contract Amendment #01 – JAMS - Complex, Addt’l Survey: $16,500.00
- Contract Amendment #02 – Samohi - Addt’l Survey: $4,500.00
- Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
- Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
- Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
- Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
- Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
- Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
- Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
- Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
- Contract Amendment #11 – Samohi – Topo Survey – 7th St Fence: $2,900.00
- Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
- Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
- Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
- Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
- Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
- Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
- Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
- Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
- Contract Amendment #20 – JAMS – Survey Support: $2,500.00
- Contract Amendment #21 – Pt. Dume – Cultural Resources Monitoring Services: $15,800.00
- Contract Amendment #22 – Samohi Solar PV – Additional Design Survey Services: $19,840.00
- Contract Amendment #23 – MMHS Campus Plan – Jurisdictional Delineation: $11,822.00
- Contract Amendment #24 – Samohi Discovery Bldg – Easement & Legal Description: $6,500.00
- TOTAL CONTRACT AMOUNT: $316,424.00
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It is recommended that the Board of Education approve Change Order #02 Bid #19.15.ES with Pardess Air, Inc. for Santa Monica High School – HVAC Project (Barnum, Music, Admin, N. Gym Buildings) in an amount not to exceed $44,077.95 for a new total contract amount of $1,460,126.36 with no impact to the schedule. |
On December 13, 2018, the Board awarded to Pardess Air, Inc. HVAC Replacement and Electrical Service Project Bid #19.15.ES contract for Samohi, in the amount of $1,372,000.00. This CO #02 is to cover the cost to repair damaged ductwork at Barnum Hall, pay workers who were sent home due to scheduling, test for asbestos at Administration Building, remove the asbestos insulation at the Administration Building Mechanical Room and provide interim HVAC at Barnum Hall during construction. These additional items were unforeseen and therefore added scope. The following is a summary of the additional scope making up this CO# 02: - PCO #10 – Repair damaged ductwork at Barnum Hall - $2,047.91
- PCO #11 – Pay workers not able to work due to scheduling - $1,316.30
- PCO #12 – Remove asbestos insulation @ Admin Bldg. - $4,634.39
- PCO #13 – Test for asbestos @ Admin Bldg. - $1,079.35
- PCO #15 – Provide interim HVAC at Barnum Hall - $35,000.00
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90906-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $1,372,000.00
- CHANGE ORDER #01: $44,048.41
- CHANGE ORDER #02: $44,077.95
- TOTAL CONTRACT AMOUNT: $1,460,126.36
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It is recommended that the Board of Education approve Change Order #03 Bid #19.15.ES with Pardess Air, Inc. for Santa Monica High School – HVAC Project (Barnum, Music, Admin, N. Gym Buildings) in an amount not to exceed $136,000.00 for a total contract amount of $1,596,126.36 with no impact to the schedule. |
On December 13, 2018, the Board awarded to Pardess Air, Inc. HVAC Replacement and Electrical Service Project Bid #19.15.ES contract for Samohi, in the amount of $1,372,000.00. This CO #03 is to cover the cost to upgrade the restrooms to make them ADA compliant and to install two vestibules in the main lobby and associated improvements. This work is additional to the original scope. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Account Number: 85-90906-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
MEASURE ES FUNDING: - ORIGINAL CONTRACT: $1,372,000.00
- CHANGE ORDER #01: $44,048.41
- CHANGE ORDER #02: $44,077.95
- CHANGE ORDER #03: $136,000.00
- TOTAL CONTRACT AMOUNT: $1,596,126.36
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It is recommended that the Board of Education approve Contract Amendment #09 with Orbach, Huff, Suarez & Henderson LLP for Various Sites, Legal Services, in an amount not to exceed $335,000, for a total contract amount of $1,565,000. |
Legal Services: Ongoing projects, including the Discovery Building construction project and District-wide implementation of other projects have necessitated additional legal services in anticipation of typical legal issues related to construction projects. There is no specific anticipated claim at this point. Many outstanding issues have been resolved, but additional funding is necessary as these existing and new projects move forward. The District requested that OHSH provide a proposal for legal services related to ongoing and future projects at Samohi under Measure ES. The Malibu Alignment project is progressing well, with no anticipated claims, though ongoing legal services are anticipated throughout implementation. In addition, as other smaller projects are undertaken throughout the District, there is a frequent need for general legal services. These services have been consistently provided by OHSH for the bond program. Although the Malibu Alignment and Malibu Campus Plan fees are presently paid from Measure ES, once the District issues the first series of bonds from Measure M, these agreements will be transferred to Measure M, during the 2019-2020 fiscal year. The District requested that OHSH provide a proposal for legal services related to the projects described above. The proposal is based on time and materials for an amount not to exceed $335,000. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: ES
- Account Number: 87-90904-0-00000-85000-5820-015-2600 (Samohi - $50,000); 85-90909-0-00000-85000-5820-019-2600 (Malibu Alignment - $15,000); 86-90100-0-00000-85000-5820-050-2600 (General ES - $150,000); 85-90908-0-00000-85000-5820-012-2600 (Lincoln - $5,000.); 85-90908-0-00000-85000-5820-011-2600 (JAMS PAC - $15,000); 86-90100-0-00000-85000-5820-019-2600 (Malibu Other Pjts - $75,000); 85-90913-0-00000-85000-5820-019-2600 (Malibu Campus Plan - $25,000)
MEASURE ES & BB FUNDING: - ORIGINAL CONTRACT AMOUNT - legal services: $25,000.00
- CONTRACT AMENDMENT #01 - legal services: $50,000.00
- CONTRACT AMENDMENT #02 - Samohi Campus Plan, Lincoln Field: $160,000.00
- CONTRACT AMENDMENT #03 - general legal services, MMHS Bldg E, JAMS Aud: $290,000.00
- CONTRACT AMENDMENT #04 - gen services, Malibu Lighting, Samohi gen & Civic: $300,000.00
- CONTRACT AMENDMENT #05 - gen services: $150,000.00
- CONTRACT AMENDMENT #06 - Lincoln Field: $25,000.00
- CONTRACT AMENDMENT #07 - Lincoln and JAMS PAC: $30,000.00
- CONTRACT AMENDMENT #08 – Samohi, Malibu, and General Legal Services: $200,000.00
- CONTRACT AMENDMENT #09 – Samohi, Malibu, General, and Other Legal Services: $335,000.00
- TOTAL CONTRACT AMOUNT: $1,565,000.00
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It is recommended that the Board of Education award a contract for Informal Bid #19.33.ES.R1 to Netronix Integration, Inc. (Netronix) for the Santa Monica High School Security Improvements Project (Access Controls Pilot) in an amount not to exceed $197,368.92. |
On November 18, 2010, the District adopted resolution No. 10-14 (Recommendation No. A.29) and became subject to the California Uniform Public Construction Cost Accounting Act (CUPCCAA). The District publicly rebid the Santa Monica High School Access Controls Pilot Project, Informal Bid #19.33.ES.R1, on May 3, 2019. The notice inviting bids was sent to 258 General Contractors. Prequalification was required for all General Contractors submitting a bid. A mandatory job walk was conducted on May 9, 2019, and 4 contractors attended. Bids were due on May 30, 2019. No bids were received. Pursuant to Public Contract Code section 22038(c) if no bids are received through the formal or informal procedure, the project may be performed by negotiated contract. PCC 22038(c) states “If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with this article.” Therefore, pursuant to PCC 22038 (c); staff entered into negotiations with Netronix, one of the 4 GC’s who attended the mandatory job walk, to negotiate a contract to perform the work. The intent is to construct the invasive portion of the project during the summer recess and continue with the installation during the Fall semester. In order to achieve that schedule, the contract needs to be awarded at the 6/27/19 Board Meeting. Due to the time constraints FIP elected to negotiate only with Netronix for the following reasons: - Netronix installed over 10,000 Salto doors in 2018.
- On March 12, 2019 FIP staff attended a Salto Education Market Training which was hosted by Hemet Unified School District.At least 4 other school districts participating in this training have used Netronix as their Salto door system installer. Netronix was highly regarded and recommended by these districts.
- Netronix has the experience and manpower to be able to accomplish the aggressive project schedule.
Staff requested pricing from Netronix. Netronix submitted a cost proposal totaling $197,368.92 for the requested scope of work. Staff reviewed the bid for responsiveness, completeness of scope and price. Upon conclusion of the negotiations, staff recommends award to Netronix Integration Inc. Funding for this project will be from Measure ES Samohi allocation. |
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number: 87-90917-0-00000-85000-6200-015-2600
- Budget Category: Construction Contract
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It is recommended that the Board of Education approve revised Change Order #11 with Ampco Contracting for the Santa Monica High School – Discovery Building Project - Demolition of Science and Technology Buildings. |
On May 3, 2018, the Board awarded to Ampco Contracting, the abatement contract for the Science and Technology Buildings as the first phase of the preparation for the construction of the new Discovery Building, in the amount of $3,954,000.00. During the course of demolition, a significant number of unforeseen conditions were encountered mostly involving hazardous waste and buried structures. This continued throughout the project which has resulted in a total of 11 change orders to date. This work will completely screen the project site, which previously only had screening on semi-permanent fencing, which will remain in place for the duration of the project. The sections of the perimeter fence that will be in place for shorter periods previously did not have any screening requirement. This screening will be reused whenever the fencing is relocated. The following is a tabulation of the Change Order Request making up this revised Change Order #11: COR 50 – Provide supervision, labor, and materials to furnish and install 185 LF of Purple Morning Glory fence screen and associated materials: $4,458.34 Scope Change – The volume of excavated material was reduced to suit field conditions and some erosion protection components were deleted from the scope of the work as it proved not to be necessary because of the elimination of the anticipated lag between the completion of the demolition contract and the start of the new Discovery Building contract. This scope reduction resulted in a credit of ($236,307.02) Change Order Summary Total: ($231,848.68). The value of the Change Order #11, previously approved by the Board at the 5/16/19 Board meeting in the amount of ($244,713.65) has been revised to ($231,848.68) for a total contract amount $4,964,268.05 with 1-day impact to the schedule. This revision became necessary when an accounting error in the previously submitted CO #11 was discovered.
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Funding Information - Budgeted: Yes
- Fund: 87
- Source: Measure ES
- Account Number: 87-90904-0-00000-85000-6200-015-2600
- Budget Category: Hard Costs \ Construction Contracts
MEASURE ES FUNDING: - ORIGINAL CONTRACT – $3,954,000.00
- CHANGE ORDER #01 – Abatement of Technology Building: $394,063.43
- CHANGE ORDER #02 – Relocation of trees: $36,120.00
- CHANGE ORDER #03 – Relocation of trees: $63,303.02
- CHANGE ORDER #04 – Move trees, electrical breakers and haz waste: $225,806.00
- CHANGE ORDER #05 – New Fencing, Sc Quad sewer MH, Michigan fence: $57,166.43
- CHANGE ORDER #06 – New Fence screening -Michigan fence: $6,457.95
- CHANGE ORDER #07 – SWPPP and Bulletin 1: $257,981.37
- CHANGE ORDER #08 – Various: $83,099.67
- CHANGE ORDER #09 – Fencing; Unforeseen conditions: Asphalt $119,521.80
- CHANGE ORDER #10 – Credit for trailer; removal of UST; other T&M: $(1,402.94)
- CHANGE ORDER #11 – Additional fencing and scope change:
($244,713.65) ($231,848.68) - TOTAL CONTRACT AMOUNT: $4,964,268.05
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It is recommended that the Board of Education re-accept as completed all construction under the contract issued to Ampco Contracting Inc., for the Santa Monica High School – Science and Technology Buildings Demolition Contract, for the demolition of those two buildings and associated work; the installation of utilities; and the bulk earthworks, in preparation for the construction of the Discovery Building, with a final contract amount of $4,964,268.05. |
At the May 3, 2018, Board of Education Meeting, a contract was awarded to Ampco Contracting Inc. for the amount of $3,945,000.00. Eleven change orders were issued, which increased the contract amount to $4,964,268.05 All scope of work items have now been completed. A Certificate of Substantial Completion was issued to Ampco Contracting Inc. All correction items have been completed and no further work remains incomplete. In compliance with statutory requirements, a Notice of Completion will be filed with the County of Los Angeles. |
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Funding Information - Budgeted: Yes
- Fund: 84
- Source: Measure ES
- Account Number: 84-90901-0-0000-85000-6200-010-2600
- Budget Category: Construction Contracts
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It is recommended that the Board of Education approve Contract Amendment #12 with Heritage Window Coverings Inc. to supply and install interior roller shades at Franklin Elementary – McKinley Elementary – Washington West/CDS - Window, Paint, Floors & Doors Project in an amount not to exceed $51,288.13 for a total contract amount of $457,182.95. |
The Board of Education approved the award of Bid #16.09R during the December 10, 2015, meeting to Heritage Window Coverings Inc., for interior window roller shades Districtwide and established Mecho Shades Systems as the District’s window covering standard. |
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Funding Information - Budgeted: Yes
- Fund: 85
- Source: Measure ES
- Fund: 85-90905-0-00000-85000-5890-002-2600 (Franklin ES - $21,896.65); 85-90905-0-00000-85000-5890-004-2600 (McKinley ES - $14,331.87); 85-90905-0-00000-85000-6200-070-2600 (Washington West Pre K - $15,059.61)
MEASURE ES FUNDING: - ORIGINAL CONTRACT – Cabrillo ES, Grant ES, & WRLC: $107,540.00
- CONTRACT AMENDMENT #01 - Cabrillo, Rogers, Grant - WF&P: $11,865.00
- CONTRACT AMENDMENT #02 - MMHS – Bungalows: $9,790.00
- CONTRACT AMENDMENT #03 - Rogers/Grant/Roosevelt/Webster: $101,225.00
- CONTRACT AMENDMENT #04 - Malibu High School: $1,855.00
- CONTRACT AMENDMENT #05 - Webster E.S. $38,470.00
- CONTRACT AMENDMENT #06 - Rogers E.S. $3,790.00
- CONTRACT AMENDMENT #07 - Point Dume E.S, Franklin E.S, McKinley E.S. $103,610.92
- CONTRACT AMENDMENT #08 - Webster E.S. $1,925.85
- CONTRACT AMENDMENT #09 - McKinley E.S. $1,491.98
- CONTRACT AMENDMENT #10 - Olympic HS E.S. $4,534.87
- CONTRACT AMENDMENT #11 – Malibu MHS E.S. $19,796.20
- CONTRACT AMENDMENT #12 – Franklin ES/McKinley ES/Washington West PreK E.S. $51,288.13
- TOTAL CONTRACT AMOUNT: $457,182.95
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It is recommended that the Board of Education accept as completed all work contracted for the indicated Purchase Orders. |
- School: Washington South
- Project: Office Expansion
- Funding: Measure ES
- Vendor Name: Ecobuild, Inc.
- PO Number: 193907
- Amount: $57,978.00
- Substantial Completion Date: 5/14/19
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A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education. |
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It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments. |
Unless otherwise noted, all items are included in the 2018-2019 approved budget. |
Certificated Personnel
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified Personnel - Merit
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified Personnel - Non-Merit
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It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. |
All personnel will be properly elected in accordance with District policies and salary schedules. |
Classified Personnel - Special Services Employees
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It is recommended that the Board of Education approve an increase in FTEs (0.77125 FTE), as indicated below in order to meet IEP requirements and student needs for the 2018-2019 school year. |
The 2018-2019 budget will be adjusted $5,472 for salary and benefits. |
- ParaEducator 1 - new position/5 hours (0.625 FTE) - Muir Elementary
- ParaEducator 3 - from 6 hours (0.75 FTE) to 7 hours (0.875 FTE) - Cabrillo Elementary
- ParaEducator 3 - from 6.33 hours (0.79125 FTE) to 6.5 hours (0.8125 FTE) - SMHS (net budget decrease due to position eliminated at Lincoln MS)
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It is recommended that the Board of Education adopt Resolution No. 18-56 – Board Member Absence on June 6, 2019. |
Board Member Foster was absent from the June 6, 2019, regular board meeting. Board Bylaw 9250 and Education Code 35120 provide that a member of the Board of Education may be paid for any meeting when absent if the board adopts a resolution excusing the absence due to performance of district-related duties during the time of a meeting, illness, jury duty, or hardship. |
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Resolution: Excuse Board Member Absence
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It is recommended that the Board of Education approve the administrative appointment listed below. |
It is recommended that the Board of Education approve the administrative appointment listed below. Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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CERTIFICATED APPOINTMENT: - Principal, Franklin Elementary (effective July 1, 2019)
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Time start: 6:14 p.m. Time end: 6:17 p.m.
Dr. Drati introduced Ms. Cynthia McGregory as the new Principal of Franklin Elementary School. She thanked the board and executive cabinet for this opportunity. |
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It is recommended that the Board of Education expel student (B/D 01/27/2005), but the enforcement of the expulsion be suspended and the student be placed in the district’s Off Campus Learning Center (OCLC) for a period of two semesters (the term of expulsion is June 27, 2019, to June 10, 2020). |
The Superintendent of the Santa Monica-Malibu Unified School District recommends expulsion based on the student’s violation of the following Education Code sections: - 48900 a.1 Caused, attempted to cause, or threatened to cause physical injury to another person
In addition, this recommendation is based on the following finding: - 48915 (b)(1) Other means of correction are not feasible or have repeatedly failed to bring about proper conduct
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The Administrative Hearing Panel recommends suspending enforcement of the expulsion and allowing the student to attend the District’s Off Campus Learning Center (OCLC) during the term of the expulsion. The student is expected to make satisfactory progress in fulfilling the requirements of the Rehabilitation plan. The expulsion order is to be put into effect if the student fails to make satisfactory progress during the period of expulsion. If the expulsion is put into effect, the student shall be placed in an educational program operated by the Los Angeles County Office of Education. |
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These items are submitted for discussion. Any action that might be required will generally be scheduled for the next regularly scheduled Board meeting.
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As per AR 1220 regarding District Advisory Committees (DACs), each DAC “shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables,” which were developed by committee leadership and approved by the board at the beginning of the school year. |
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Each DAC will have ten minutes to summarize the highlights of its end-of-year report. Attached are the end-of-year reports for the District English Learners Advisory Committee (DELAC), Early Child Care, Health & Safety, Intercultural Equity & Excellence, Special Education (SEDAC), and the Visual and Performing Arts (VAPA) DAC. In February 2019, each DAC provided a written update to the board, which appeared as an Informational item. In September 2019, the board will approve each DAC’s charges for 2019-20. Staff anticipates that this item will require a total of 85 minutes, with 60 minutes for the reports and 25 minutes for board members’ questions/comments. |
Time start: 6:17 p.m. Time end: 7:43 p.m.
In response to DELAC report: Committee members answered board members’ questions regarding their recommendations for better communication between parents and teachers and how to better support English learners in the area of math during the summer.
In response to Health & Safety report: Committee members answered board members’ questions regarding what other school districts are doing in regards to funding professional development for mental health services. They also remarked on collaborating with community partners for professional development.
In response to Visual & Performing Arts report: Committee members answered board members’ questions regarding how the district could track the academic achievement of students taking VAPA classes and how access to the arts can be increased for all students. Mr. Kean suggested the DAC interview sixth graders to collect data to determine why students stop taking VAPA classes. |
DAC End-of-Year Report: DELAC DAC End-of-Year Report: Early Learning DAC End-of-Year Report: Health & Safety DAC End-of-Year Report: IEE DAC DAC End-of-Year Report: SEDAC DAC End-of-Year Report: VAPA
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This discussion item will provide the Board with the requested update and additional information regarding the pool shade structure originally included in the Discovery Building construction project. The GMP was awarded for construction of the project on June 6, 2019, without the proposed pool shade structure. The Board of Education requested that staff further research the issue and return to the Board at a later meeting to discuss whether the shade structure is needed, along with maintenance, cleaning, and cost issues. Bond Program Manager Consultant, Steve Massetti will present updates and additional information regarding the installation costs, required maintenance, projected lifespan, and project impacts with regard to installation or elimination of the proposed pool shade structure. |
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Staff anticipates that this item will require a total of 10 minutes. |
Time start: 7:43 p.m. Time end: 8:01 p.m.
Staff answered board members’ questions regarding the costs. The board did not support the cantilevered option. At the direction of the board, staff will continue to examine other shade structure options. |
Presentation: Samohi Pool Shade Structure
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These items are considered to be of major interest and/or importance and are presented for action at this time. Some may have been discussed by the Board at a previous meeting.
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It is recommended that the Board of Education adopt the District’s 2019-20 Local Control Accountability Plan (LCAP). |
It is recommended that the Board of Education adopt the District’s 2019-20 Local Control Accountability Plan (LCAP). Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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The proposed LCAP has been made available for public inspection in the Office of the Superintendent. In addition, the required public notices were placed in The Santa Monica Daily Press and The Malibu Times. The preliminary LCAP was discussed on June 6, 2019, and the public hearing was held on June 20, 2019. Staff anticipates this item will require a total of 10 minutes. |
Time start: 8:02 p.m. Time end: 8:03 p.m. |
Local Control Accountability Plan and Annual Update (LCAP)
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The Board of Education approve the Every Student Succeeds Act (ESSA) LCAP Federal Addendum for 2019-20. |
The Board of Education approve the Every Student Succeeds Act (ESSA) LCAP Federal Addendum for 2019-20. Passed with a motion by Ms. Laurie Lieberman and a second by Mr. Ralph Mechur. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Each Local Education Agency (LEA) must submit a local board-approved Every Student Succeeds Act (ESSA) Local Control and Accountability Plan (LCAP) Federal Addendum to the California Department of Education (CDE) to meet Federal LEA Plan requirements for receipt of federal funds under Title I, Part A, Title II, Part A, Title III, Part A and Title IV, Part A, of the ESSA (beginning in 2018-19). The Addendum must address specified federal provisions for receipt of these funds. Approval of the Federal Addendum, in conjunction with the Consolidated Application for Funding Categorical Aid Programs, and the LCAP, is required for all local education agencies as a condition of receipt of the federal program funds identified above. The LEA Plan is submitted to the State Education Agency each time the Elementary and Secondary Education Act (ESEA) is reauthorized and is subsequently reviewed and annually updated by the local governing board. The CDE and State Board of Education have determined that the ESSA LCAP Federal Addendum, the Consolidated Application and the LEA’s approved LCAP meet federal requirements for local education agencies. Local Education Agency Plans were last required to be submitted for all LEAs under the No Child Left Behind Act (NCLB) of 2001. The LCAP Federal Addendum addresses certain programmatic requirements as well as coordination and integration of federally funded services with other educational services at the district and school level. This LCAP Federal Addendum provides LEAs with the opportunity to align program services to maximize the impact of federal investments in support of underserved student groups. The implementation of ESSA in California presents an opportunity for LEAs to innovate with their federally-funded programs and align them with the state’s Local Control Funding Formula (LCFF) to ensure the most effective use of state and federal resources for underserved student populations. |
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Programs Included in the ESSA LCAP Federal Addendum: Title I Part A: Improving the Academic Achievement of the Disadvantaged: A Federal program to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and to close educational achievement gaps. Title I Part D: Delinquent: A Federal program to (1) improve educational services for these children so they have the opportunity to meet challenging State academic content and achievement standards; (2) provide necessary services to successfully transition from institutionalization to further schooling or employment; and (3) prevent at-risk youth from dropping out of school, and to provide dropouts and children and youth returning from correctional facilities with a support system to ensure their continued education. Title II Part A: Preparing, Training and Recruiting High-Quality Teachers, Principals, or Other School Leaders: A Federal program that increases student academic achievement through strategies such improving the quality and effectiveness of teachers and principals and other school leaders; increasing the number of teachers, principals and other school leaders who are effective in improving student academic achievement in the classroom; and providing low-income and minority students greater access to effective teachers, principals and school leaders. Title III, Part A: English Language Acquisition, Language Enhancement, and Academic Achievement A Federal program to help ensure English learners including immigrant student attain English proficiency and develop high levels of academic achievement in English; achieve high levels in academic subjects so they can meet the same academic standards that are expected for all students; assist teachers in establishing, implementing and sustaining effective language instruction educational programs; assist teachers, principals and other school leaders to develop and enhance their capacity to provide effective instructional programs for English learners, including immigrant students to enter all-English instructional settings; promote parental, family, and community participation in language instruction education programs for the parents, families and communities of English learners. Title III: Programs for English Learner Students: A Federal program to provide supplementary programs and services to English learners (ELs). The purpose of the subgrant is to assist EL students to acquire English and achieve grade-level and graduation standards. Title III: Program for Immigrant Students: A Federal program to provide supplementary programs and services to eligible immigrant students. The purpose of the subgrant is to assist immigrant students to acquire English and achieve grade-level and graduation standards. Title IV, Part A: Student Support and Academic Enrichment Grants A new Federal program under ESSA to provide all students access to a well -rounded education; improve school conditions for learning; and improve the use of technology in order to improve the academic achievement and digital literacy of all students. LEAs receiving $30,000 or more must use not less than 20 percent of the funds for activities supporting well-rounded, at least 20 percent for activities supporting safe and healthy students and a portion of the funds to support effective use of technology, with a maximum of 15 percent for technology infrastructure. The LEA must prioritize distribution of the funds to schools with the greatest needs as determined by the LEA, schools with the highest percentages of low-income students, schools identified for comprehensive support and intervention under section 1111(c)(4)(D)(i), and schools identified as
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Time start: 8:03 p.m. Time end: 8:05 p.m. |
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8:30 PM |
It is recommended that the Board of Education adopt the 2019-20 District Budget. |
It is recommended that the Board of Education adopt the 2019-20 District Budget. Passed with a motion by Mr. Jon Kean and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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The proposed budget has been made available for public inspection in the Office of the Superintendent, consistent with established District policy. Following is the Proposed Budget for 2019-20 according to the most recent information we have received for State and Federal funding. This includes revenue and expenditure assumptions, the estimated Reserve, Revenue and Expenditure Summaries, and Multi-year Projections. The preliminary budget was presented on June 6, 2019, and a public hearing was held on June 20, 2019. The public hearing for the budget followed the public hearing for the LCAP, as required by law. Staff anticipates this item will require a total of 30 minutes, with 15 minutes for the staff report and 15 minutes for board members' questions and comments. |
Time start: 8:30 p.m. Time end: 9:02 p.m.
Staff answered board members’ questions regarding deferred maintenance, the assumptions, the district’s deficit spending, and technology expenses. |
2019-20 Adopt Budget attachment 2019-20 Adopt Budget Presentation 2019-20 Adopt Budget Report
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It is recommended that the Board of Education amend the Statement of Purpose for the Financial Oversight Committee (FOC). |
It is recommended that the Board of Education amend the Statement of Purpose for the Financial Oversight Committee (FOC). Passed with a motion by Mr. Jon Kean and a second by Mr. Ralph Mechur. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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The Board of Education desires to have the language in the Statement of Purpose Section II. Criteria for Selection of Committee Members to more closely reflect the language in AR 1220 regarding District Advisory Committee membership. This change will allow the board greater flexibility in appointing members to the FOC who do not fall within the current, narrower criteria (e.g., former SMMUSD parents/guardians, experts who do not reside nor work within the district’s boundaries, etc.) The new language is attached. |
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Time start: 8:05 p.m. Time end: 8:06 p.m. |
FOC Statement of Purpose
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It is recommended that the Board of Education appoint the below-listed individuals to the District Advisory Committees (DACs). |
It is recommended that the Board of Education appoint the below-listed individuals to the District Advisory Committees (DACs). Passed with a motion by Mr. Jon Kean and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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As of June 30, 2019, there are several DAC members who membership expires. The superintendent’s office reached out to these individuals to inform them that their terms were expiring and how to reapply for a new term. The below-listed individuals submitted applications or re-applications. The board’s governance subcommittee reviewed the applications. Attached is a list of memberships for each DAC. |
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- Gary Huff – Early Learning DAC – Term expires June 30, 2022
- Nicole Jain – Early Learning DAC – Term expires June 30, 2022
- Iao Katagiri – Early Learning DAC – Term expires June 30, 2022
- Kristina Lizama – Early Learning DAC – Term expires June 30, 2022
- Pat Nolan – Health & Safety DAC – Term expires June 30, 2022
- Laila Taslimi – Health & Safety DAC – Term expires June 30, 2022
- Sarah Gardam-Thomas – Special Education DAC – Term expires June 30, 2022
- Payal Sanghrajka Maniar – Special Education DAC – Term expires June 30, 2022
- Annie Azzariti – Visual & Performing Arts DAC – Term expires June 30, 2022
- Elizabeth Manco – Visual & Performing Arts DAC – Term expires June 30, 2022
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Time start: 8:06 p.m. Time end: 8:06 p.m. |
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It is recommended that the Board of Education adopt Resolution No. 18-57 - Recognizing and Celebrating Juneteenth. |
It is recommended that the Board of Education adopt Resolution No. 18-57 - Recognizing and Celebrating Juneteenth. Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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The board encourages our district’s employees, students, and families to join in celebrating Juneteenth as a day to honor and reflect on the significant role that African Americans have played in the history of the United States and how they have enriched society through their steadfast commitment to promoting unity and equality. |
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Time start: 8:06 p.m. Time end: 8:07 p.m. |
Resolution: Juneteenth
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It is recommended that the Board of Education approve the Measure R parcel 2019-20 Annual Plan. |
It is recommended that the Board of Education approve the Measure R parcel 2019-20 Annual Plan. Passed with a motion by Ms. Maria Leon-Vazquez and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Proposed Annual Plan: Section 5.B., ACCOUNTABILITY, PLANNING, PUBLIC INFORMATION, AND COMPLIANCE REVIEW PROVISIONS-Annual Plan, requires that an expenditure plan shall be developed annually for the succeeding fiscal year that will recommend expenditures of the tax proceeds, consistent with the intent of the Funding Measure. It further states that “The Proposed Annual Plan shall be presented for Board action each fiscal year in conjunction with the District’s annual budget adoption process for the subsequent fiscal year.” The Board held a noticed public hearing on April 3, 2019. |
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The Measure R Parcel Tax Annual Plan has been available for public review on the District’s website and in the Office of the Superintendent since March 18, 2019. Staff anticipates this item will require a total of 10 minutes, with 5 minutes for the staff report and 5 minutes for board members' questions and comments. |
Time start: 8:07 p.m. Time end: 8:08 p.m. |
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It is recommended that the Board of Education adopt Resolution No. 18-58 – Temporary Interfund Cash Borrowing. |
It is recommended that the Board of Education adopt Resolution No. 18-58 – Temporary Interfund Cash Borrowing. Passed with a motion by Mr. Jon Kean and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Education Code §42603 allows school districts to use cash reserves in one Fund to meet short-term cash deficiencies in another Fund. The amount of such transfers is limited to 75% of available resources in a Fund. With the continued uncertainty at the State level, it may be necessary to use this authority in the 2019-20 fiscal year. It is common that school districts adopt a Resolution of this nature on an annual basis to facilitate District operations. All cash amounts transferred in any fiscal year must be repaid prior to June 30th of the year in which they are transferred. Board adoption of this Resolution will allow for inter-fund cash borrowing between District Funds. |
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Time start: 8:09 p.m. Time end: 8:09 p.m. |
Interfund Cash Borrowing Resolution 18-58
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It is recommended that the Board of Education adopt Resolution No. 18-59 – Annual Delegation of Administrative Authority to Process Routine and Non-Routine Budget Revisions, Adjustments, and Transfers. |
It is recommended that the Board of Education adopt Resolution No. 18-59 – Annual Delegation of Administrative Authority to Process Routine and Non-Routine Budget Revisions, Adjustments, and Transfers. Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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This Resolution will provide authority for the Superintendent and Assistant Superintendent, Business and Fiscal Services to authorize routine and non-routine revisions, adjustments and transfers to the District 2019-20 budget within the limits defined in the resolution. Individual revisions up to but not to exceed $2,500,000 at a time. This will facilitate processing of District business. All revisions made will be brought to the Board for ratification. |
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The governing of a district may adopt a formal resolution allowing their administrative staff to process certain budget adjustments and transfers and submit them to the Los Angeles County Office of Education (LACOE) prior to their individual approval by the Board. Any district that considers implementing this option should carefully weight all of its fiscal implications, including setting well-defined guidelines and parameters on the amounts and kinds of adjustments and transfers that district staff may process. Such guidelines should include limiting this authority to the routine transfer of amounts between objects of expenditures within funds and between funds, as necessary, to facilitate the payment of district obligation and to effect technical adjustments related to the budget. Other “non-routine” adjustments and transfers, such as revenue increases or decreases and the related offsetting impact to expenditures and/or fund balance, transactions involving other sources and uses, interfund transfers, or transactions exceeding a prescribed dollar amount, should continue to be processed and approved directly by the governing board. In addition, to ensure that this practice does not become unmanageable, LACOE has established the following “delegation of authority” guidelines: Delegation of Budget Adjustment and Transfer Authority Guidelines In order for a district to utilize the “delegation of authority” option, the district’s governing board must annually adopt and file with LACOE an original resolution delegating budget adjustment and transfer authority to the superintendent and staff of the district. The governing board resolution authorizing this delegation of authority to staff must define, by types of budget adjustments and transfers, funds, and dollar limitations, if any. All budget adjustments and transfers processed by the district’s staff must be entered into the CGI and submitted to LACOE for approval on the appropriate budget revision summary form, e.g., Form No. 503-056-A or 4504-057-T. The districts should indicate on the revision form the date on which the governing board approved the written resolution establishing the delegation of authority to staff. During formal board meetings, the governing board must ratify/approve all budget adjustments and transfers not previously board-approved but processed by staff under the delegation of authority. This must be done at least three times annually, i.e., with the First Interim Report, Second Interim Report, and the Unaudited Actuals, and not later than June 30.
Please note that the implementation of this optional procedure does not imply or indicate a means of bypassing Education Code requirements, LACOE procedures for school districts obtaining governing board approval, or LACOE approvals of budget revisions. In addition, this procedure does not relieve school districts from the timely submission of the standard budget revision documents and forms, or initiating the necessary data input to the CGI in support of the budget revisions submitted under the provisions of the governing board’s written resolution. |
Time start: 8:10 p.m. Time end: 8:10 p.m. |
Delegation of Administrative Authority Resolution 18-59
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It is recommended that the Board of Education adopt Resolution No. 18-55 - Tax and Revenue Anticipation Notes for the fiscal year 2019-20. The Resolution sets a not-to-exceed amount of $30 million. |
It is recommended that the Board of Education adopt Resolution No. 18-55 - Tax and Revenue Anticipation Notes for the fiscal year 2019-20. The Resolution sets a not-to-exceed amount of $30 million. Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Tax and Revenue Anticipation Notes (TRANs) are short-term financings used by school districts to manage temporary fiscal year cash flow shortfalls. In the past, large reserve balances have allowed the District to operate without issuing TRANs. As the district expects to be deficit spending this year causing our fund balance to decline, a TRANs issue will bridge the cash deficiencies during the 2019-20 fiscal year. This item was postponed from the June 20, 2019, special board meeting. |
Time start: 9:02 p.m. Time end: 9:03 p.m. |
TRANs Resolution 18-55
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It is recommended that the Board approve Resolution No. 18-60 - Resolution of the Board of Education of the Santa Monica-Malibu Unified School District Authorizing Debt Service Estimate to be provided to the County of Los Angeles respecting unsold General Obligation Bonds of the Santa Monica-Malibu Unified School District with respect to School Facilities Improvement District No. 1 (Santa Monica schools) for fiscal year 2019-20.
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It is recommended that the Board approve Resolution No. 18-60 - Resolution of the Board of Education of the Santa Monica-Malibu Unified School District Authorizing Debt Service Estimate to be provided to the County of Los Angeles respecting unsold General Obligation Bonds of the Santa Monica-Malibu Unified School District with respect to School Facilities Improvement District No. 1 (Santa Monica schools) for fiscal year 2019-20. Passed with a motion by Mr. Jon Kean and a second by Mr. Ralph Mechur. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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The District’s November 6, 2018, Bond Measure for SFID 1, Measure SMS, was successful, authorizing GO Bonds for Santa Monica Schools in an aggregate amount of up to $485 million. It is expected that bonds pursuant to Measure SMS in the approximate amount of approximately $110 million will be issued in fiscal year 2019-20 to finance voter-approved projects. Bonds issued pursuant to Measure SMS are repaid with property taxes levied and collected annually by the County within SFID No. 1. The County has informed the District that it has a June 30, 2019 filing deadline for requests to put taxes for bonds on the 2019-20 tax rolls. Bond documents authorizing the issuance of bonds pursuant to Measure SMS and the subsequent sale and issuance of Measure SMS Bonds is expected to occur after June 30, 2019, in or about September 2019. Under the California Education Code, the District is authorized to request that the County add to the tax rolls a tax levy for bonds which have been authorized by voters, but not yet sold, when it expects bonds to be sold in such fiscal year. The Resolution presented meets the County’s requirements for placing a tax levy on the tax rolls for Measure SMS Bonds, and authorizes District staff to communicate with the County regarding the tax levy. |
Time start: 8:10 p.m. Time end: 8:11 p.m. |
SFID 1 Resolution 18-60
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It is recommended that the Board approve Resolution No. 18-61 - Resolution of the Board of Education of the Santa Monica-Malibu Unified School District Authorizing Debt Service Estimate to be provided to the County of Los Angeles respecting unsold General Obligation Bonds of the Santa Monica-Malibu Unified School District with respect to School Facilities Improvement District No. 2 (Malibu schools) for fiscal year 2019-20. |
It is recommended that the Board approve Resolution No. 18-61 - Resolution of the Board of Education of the Santa Monica-Malibu Unified School District Authorizing Debt Service Estimate to be provided to the County of Los Angeles respecting unsold General Obligation Bonds of the Santa Monica-Malibu Unified School District with respect to School Facilities Improvement District No. 2 (Malibu schools) for fiscal year 2019-20. Passed with a motion by Mr. Ralph Mechur and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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The District’s November 6, 2018, Bond Measure for SFID 2, Measure M, was successful, authorizing GO Bonds for Malibu Schools in an aggregate amount of up to $195 million. It is expected that bonds pursuant to Measure M in the approximate amount of approximately $35 million will be issued in fiscal year 2019-20 to finance voter-approved projects. Bonds issued pursuant to Measure M are repaid with property taxes levied and collected annually by the County within SFID No. 2. The County has informed the District that it has a June 30, 2019 filing deadline for requests to put taxes for bonds on the 2019-20 tax rolls. Bond documents authorizing the issuance of bonds pursuant to Measure M and the subsequent sale and issuance of Measure M Bonds is expected to occur after June 30, 2019, in or about September 2019. Under the California Education Code, the District is authorized to request that the County add to the tax rolls a tax levy for bonds which have been authorized by voters, but not yet sold, when it expects bonds to be sold in such fiscal year. The Resolution presented meets the County’s requirements for placing a tax levy on the tax rolls for Measure M Bonds, and authorizes District staff to communicate with the County regarding the tax levy. |
Time start: 8:11 p.m. Time end: 8:12 p.m. |
SFID 2 Resolution 18-61
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It is recommended that the Board of Education approve the establishment of a new classification, Senior Network Engineer, in the Information Services Department. |
It is recommended that the Board of Education approve the establishment of a new classification, Senior Network Engineer, in the Information Services Department. Passed with a motion by Mr. Jon Kean and a second by Ms. Laurie Lieberman. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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Due to the reclassification of the Informational Services Department, a need exists for a classification to perform complex, technical work in the field of information services. The Director of Classified Personnel recommends the creation of a new classification - Senior Network Engineer. The Senior Network Engineer will design and maintain the District's information services system, in collaboration with management. Under the direction of an assigned administrator, or designee, the Senior Network Engineer performs a variety of highly-responsible and complex professional and technical tasks in planning, analyzing, and designing the district's information services system; installs, tests,configures, and repairs the district-wide system and network (hardware and software); provides training, and ensures availability and usability of network services. This classification also provides support that includes, but is not limited to, enterprise systems (Active Directory, DNS, DHCP, email systems, and database systems), server-based, and networked systems. Attached is a draft of the proposed duties, and a recommendation for the minimum education and work experience requirements for this classification. |
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As a Merit district, the position and duties are approved by the Board of Education, and the job description and qualification requirements for the position classification are prepared and approved by the Personnel Commission. Following Board action, the Commission will classify the position, set minimum qualifications and designate the appropriate salary placement. |
Time start: 8:12 p.m. Time end: 8:12 p.m. |
Sr. Network Engineer Draft Job Description
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It is recommended that the Board of Education establish a new position: Coordinator - American Cultures and Ethnic Studies, to implement the American Cultures and Ethnic Studies graduation requirement, and provide leadership for the District's Social Justice Framework. |
It is recommended that the Board of Education establish a new position: Coordinator - American Cultures and Ethnic Studies, to implement the American Cultures and Ethnic Studies graduation requirement, and provide leadership for the District's Social Justice Framework. Passed with a motion by Ms. Laurie Lieberman and a second by Ms. Maria Leon-Vazquez. |
Absent Mr. Oscar de la Torre. Absent Mr. Craig Foster. Yes Mr. Jon Kean. Yes Ms. Maria Leon-Vazquez. Yes Ms. Laurie Lieberman. Yes Mr. Ralph Mechur. Yes Dr. Richard Tahvildaran-Jesswein.
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In order to best provide leadership for the Social Justice Framework and to develop high school courses needed to fulfill the American Cultures and Ethnic Studies graduation requirement, it is necessary to establish a new position - Coordinator, American Cultures and Ethnic Studies. Under the professional direction of the Assistant Superintendent, Educational Services, and/or designee, the Coordinator, American Cultures and Ethnic Studies will be responsible for providing leadership and coordination of the District's Social Justice Framework, and will develop an action plan that includes the development of high school courses to fulfill the American Cultures and Ethnic Studies graduation requirement. (See attached job description.) |
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This position will have a 200-day work calendar and be compensated at Range 60 on the SMMUSD Management Salary Schedule. |
Time start: 8:12 p.m. Time end: 8:15 p.m.
Staff answered board members’ questions regarding the difference between this new coordinator position and the former TOSA position. |
Job Description - Coordinator, American Cultures and Ethnic Studies
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These items are submitted for the public record for information. These items do not require discussion nor action.
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Time start: 8:15 p.m. Time end: 8:22 p.m.
Public Comments: * Lydia Muraro and Zina Josephs addressed the board regarding the VAPA programs. |
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These items are submitted by individual board members for information or discussion, as per Board Policy 9322.
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A member of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting, as per Board Policy 9322. The request shall be in writing and be submitted to the superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The board president and superintendent shall decide whether a request is within the subject matter jurisdiction of the board. Items not within the subject matter jurisdiction of the board may not be placed on the agenda. In addition, the board president and superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
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A continuation of Section VIII, as needed. (If the number of persons wishing to address the Board of Education exceeds the time limit in section VIII, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.)
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A Board member may make a brief announcement or report on his/her own activities relative to Board business. There can be no discussion under “BOARD MEMBER COMMENTS.”
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Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.
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This meeting will adjourn to a regular meeting scheduled for Thursday, July 18, 2019, at 5:30 p.m. at the district office (1651 16th St., Santa Monica, CA). |
It was moved by Ms. Lieberman, seconded by Mr. Kean, and voted 5/0 (Mr. de la Torre and Mr. Foster were absent) to return to closed session at 9:05 p.m. in memory of Patrick Cady, a retired teacher and track/cross country coach. Closed session adjourned at 9:52 p.m. The next regular meeting is scheduled for Thursday, July 18, 2019, at 5:30 p.m. at the district office (1651 16th St., Santa Monica, CA). |
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The live stream of regular board meetings in progress are available online. Meetings in Malibu City Hall: https://www.youtube.com/user/CityofMalibu.
Meetings at the district office: https://www.youtube.com/user/Citytv16santamonica. Meetings held at the District Office and in Malibu are taped and rebroadcast in
Santa Monica on CityTV2, Cable Channel 20 – Check TV listing. Meetings are
rebroadcast in Malibu on Government Access Ch. 3 every Saturday at 8pm. ----------------
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the board meeting room, to access written documents being discussed at the board meeting, or to otherwise participate at board meetings, please contact the superintendent’s office at 310.450.8338 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the board meeting and to provide required accommodations, auxiliary aids or services. |
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Present | Mr. Oscar de la Torre |
Absent | Mr. Craig Foster |
Present | Mr. Jon Kean |
Present | Ms. Maria Leon-Vazquez |
Present | Ms. Laurie Lieberman |
Present | Mr. Ralph Mechur |
Present | Dr. Richard Tahvildaran-Jesswein |
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Absent | Mr. Oscar de la Torre |
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