• Property: 1717 4th Street, Santa Monica, CA
• Agency Negotiator: Goodwin Procter LLP
  
• Parties: Santa Monica Hotel Owner LLC
  
• Under Negotiation: In discussion

• DN-1002-19/20 (Special Education)
• DN-1003-19/20 (Special Education)
  

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SEIU

• Agency Designated Representative: Dr. Ben Drati
  
• Employee Organizations: SMMASA

it is recommended that the Board of Education approve the September 5, 2019, regular meeting agenda.

It is recommended that the Board of Education approve the August 15, 2019, special meeting minutes.

It is recommended that the Board of Education approve the August 15, 2019, regular meeting minutes.

It is recommended that the Board of Education approve the August 28, 2019, special meeting minutes. 

Staff will present updates on education technology projects for the 2019-2020 school year.  These will include Blended Learning, the Digital Learning Program, and progress towards becoming a Common Sense Education District.

Staff anticipates this item will require a total of 25 minutes, with 15 minutes for the staff report and 10 minutes for board member questions/comments.  

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors. 

• Contractor: Amir Abo-Shaeer (Dos Pueblos Engineering Academy Foundation)
• Dates: 8/19/19
• Amount not to exceed: $4,000.00
• Description: Keynote Speaker at Convocation on 8/19/19
• Site: Educational Services     
• Funding: 01-00000-0-19600-21000-5802-030-1300

• Contractor: Chad Scheppner (Theatre 31)
• Date: 09/04/19-01/26/20
• Amount not to exceed: $30,500.00
• Description: Afterschool Drama program with Middle School Students
• Site: Lincoln Middle School
• Funding: 01-90150-0-11100-10000-5802-012-4120—($17,000.00); 01-90810-0-11100-10000-5802-012-4120—($10,000.00); 01-00021-0-11100-10000-5802-012-4120—($3,500.00)

• Contractor: Lynn Kleiner’s Music Rhapsody
• Dates: 08/30/19-06/30/20
• Amount not to exceed: $13,700.00
• Description: TK-2^nd grade instruction. One day per week, 4 lessons per day for 12 weeks. Total of 36 weeks.
• Site: Will Rogers Learning Community
• Funding: 01-00021-0-11100-10000-5802-006-4060

• Contractor: Wendy Wax
• Dates: 8/19/19-6/30/20
• Amount not to Exceed: $20,000
• Description: Principal Coach and Substitute Administrator, as needed
• Site: Human Resources
• Funding: 01-00000-0-00000-74000-5802-025-1250

• Contractor: Deva Connett Chance to Dance
• Date: 08/31/19-6/10/20
• Amount: $2,700.00
• Description: Therapeutic dance class with Life Skills students
• Site: Lincoln Middle School
• Funding: 01-00021-0-11100-10000-5802-012-4120 (SMEF Stretch Grant)

These contracts are included in the 2019-20 budget.

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2019-2020 school year. 

• School: Will Rogers Learning Community
• Grade: 5^th grade
• # of Students: 77
• Destination: Pali Institute, Running Springs CA
• Dates: 04/01/20-04/03/20
• Principal/Teacher: C.Howard/S. Attensil - Miller/M.Gonzalez/A. Peterson
• Cost & Funding Source: $29,000.00 paid for through parent donations and fundraising
• Subject: Science
• Purpose: Outdoor science camp for 5^th grade students

No child will be denied due to financial hardship.

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2019/2020.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non-public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement.

The recommendations for these severely handicapped students are made by the District IEP Teams in accordance with State and Federal laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA-wide non-public school/non-public agency reserve account.

It is recommended that the Board of Education approve the following purchase orders and changed purchase orders from August 7, 2019, through August 28, 2019, for fiscal/20.

It is recommended that the Board of Education accept, with gratitude, checks totaling $7,858.62 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code §42602, be authorized to increase the 2019-2020 income and appropriations by $7,858.62 as described on the attached listing.

This report details only cash gifts.  It includes all contributions made by individuals or companies and some of the contributions made by our PTA’s.  Contributions made by a PTA in the form of a commitment and then billed are reported in a different resource.  A final report that compiles all gift and PTA contributions is prepared and available annually.

COMMENT: The value of all non-cash gifts has been determined by the donors.

NOTE:  The list of gifts is available on the District’s website, www.smmusd.org.

It is recommended that the Board of Education award UniFirst, Bid# 19.05 for Maintenance and Operations Department uniforms in an amount not to exceed $31,000.00. 

The uniforms give the Maintenance and Operations (M&O) staff a professional look and help with security by allowing others to quickly identify M&O employees when they are at different campus. 

Funding Information:

• Budgeted: Yes
• Fund: 14.7
• Source : Deferred Maintenance
• Account Number: 14-00000-0-00000-82200-5890-060-2600

This is year 2 of a 3-year contract.  

It is recommended that the Board of Education approve Change Order #03 with NOVUS Construction for the John Adams Middle School – HVAC & Fire Alarm Project in the amount of $17,707.49 for a total contract amount of $4,170,904.58 and 0 days of schedule impact.

On October 4, 2018, the Santa Monica Malibu Unified School District’s Board of Education awarded to NOVUS Construction the construction contract for the John Adams Middle School – HVAC & Fire Alarm Project in the amount of $3,990,000.00. Notice to proceed was given on November 5, 2018.

The changes for this Change Order #03 include: Ceiling Tile Replacement in Building T, Add Fire Alarm coverage to the ceilings to Buildings P & S, Provide the credit to delete two Smoke Detectors between Rooms 71 & 72 in Bldg. L, Delete Fire Alarm Linear Wire Heat Detectors in the Attic Space of Bldgs. E, F & G, Relocation of exhaust fan switch on order to install the new electric panel in Building U, Relocate light fixture higher on the wall in order to install the new Panel L4 in building L, Repair Data Conduit next to Building A which was not correctly identified by C-Below scan, Broken Irrigation Line Repair, Relocate Electrical Panel F3 in building F, Additional Pot Hole required by SCE on 17th Street., Relocate hose bib blocked by new condenser at Building N and Install 7 Condensate Pump Covers to the exposed fan coil units in Bldg. L .

This Change Order No. #03 is necessary to reimburse NOVUS Construction for the added cost of Constructing John Adams Middle School – HVAC & Fire Alarm Project.

Change Order No. #03 includes a 0-day increase to the contract time and funding is from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90907-0-00000-85000-6200-011-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-118598

MEASURE ES FUNDING

• Original Contract: $ 3,990,000.00
• Change Order #01: $55,708.14
• Change Order #02: $107,488.95
• Change Order #03: $17,707.49                        
• TOTAL CONTRACT AMOUNT: $4,170,904.58

It is recommended that the Board of Education approve Contract Amendment #14 with Converse Consultants to provide additional environmental assessment services for John Adams Middle School - Performing Arts Center Project in an amount not to exceed $14,372.60 for a total contract amount of $314,693.10.

This amendment covers Converse Consultant’s oversight, consultation, documentation and report preparation for the removal of approximately 11 cu yards of soil with lead contamination in an area adjacent to the JAMS auditorium as required by DTSC. The housekeeping item has been performed and the contaminated soil has been removed and disposed of in accordance with legal requirements per DTSC and documentation has been submitted to DTSC.   

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: ES
• Account Number:  87-90907-0-00000-85000-5833-011-2600
• Budget Category: Soft Costs / Testing & Inspection / Geotechnical Report

MEASURE ES FUNDING:

• Original Contract – Cabrillo ES: $14,560.00
• CA#01 – LMS, Field & Track: $12,050.00
• CA#02 – LMS, Field & Track: $8,995.00
• CA#03 – Roosevelt ES & Webster ES, WPFD: $74,880.00
• CA#04 – JAMS, PAC: $15,190.00
• CA#04A – Rogers ES WPFD: $34,890.00
• CA#05 – JAMS, PAC: $3,460.00
• CA#06 – JAMS, PAC: $6,451.80
• CA#07 – JAMS, PAC Geotech survey: $3,444.20
• CA#08 – JAMS, PAC Geotech work plan: $1,495.50
• CA#09 – Franklin ES & Point Dume ES, WFPD+HVAC+FA: $105,304.00
• CA#10 – JAMS, PAC:  $1,500.00
• CA#11 - JAMS, PAC:  $5,305.00 Coring foundation Per DSA requirement
• CA#12 - JAMS, PAC:  $8,545.00 Additional foundation cores in Bldg J required by DSA
• CA#13 – JAMS, PAC: $4,250.00 Additional testing/report preparation required for DTSC
• CA#14 – JAMS, PAC: $14,372.60 Soil Removal Oversight and Consultation
• Total Contract: $314,693.10

It is recommended that the Board of Education approve Contract Amendment #27 with Psomas to provide supplemental Arborist and Cultural Resources Mitigation Monitoring Services for Malibu Elementary School - Malibu Alignment Project at in an amount not to exceed $19,372.00 for a total contract amount of $347,096.00.

The District requested that Psomas provide supplemental arborist and cultural resources mitigation monitoring services for the Malibu Schools Alignment Project at Malibu Elementary School.

Funding Information

• Budgeted: Yes
• Fund: 21.7
• Source: ES
• Account Number: 21.7-90909-0-00000-85000-5830-019-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS – Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi – Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• Contract Amendment #20 – JAMS – Survey Support: $2,500.00
• Contract Amendment #21 – Pt. Dume – Cultural Resources Monitoring Services: $15,800.00
• Contract Amendment #22 – Samohi Solar PV – Additional Design Survey Services: $19,840.00
• Contract Amendment #23 – MMHS Campus Plan – Jurisdictional Delineation: $11,822.00
• Contract Amendment #24 – Samohi Discovery Bldg – Easement & Legal Description: $6,500.00
• Contract Amendment #25 – JAMS – Utility Investigation and Drainage Study: $8,300.00
• Contract Amendment #26 – Malibu ES – Legal Description: $3,000.00
• Contract Amendment #27 – Malibu ES – Supplemental Mitigation Monitoring Services: $19,372.00
• TOTAL CONTRACT AMOUNT: $347,096.00

It is recommended that the Board of Education approve Contract Amendment #28 with Psomas to provide preliminary delineation of the Environmentally Sensitive Habitat Area (ESHA) and Biological Study and Reporting in support of the MMHS Campus Master Plan in an amount not to exceed $89,788.00 for a total contract amount of $436,884.00.

The District is currently developing alternatives for the Malibu Middle High School Campus in support of master planning efforts. Due to the location of the campus within the coastal zone, permitting for the project will amend the existing Coastal Development Permit under the purview of California Coastal Commission and must be also consistent with the City of Malibu Local Coastal Program and Local Implementation Plan.  As such, applications for new development must include a detailed biological study of the site if the new development is within an identified ESHA; adjacent to an ESHA or where an initial site inventory identifies the presence or potential for sensitive species or habitat. In addition, the scope of work also includes topographic survey and drainage mapping services in order to provide a preliminary delineation of the ESHA boundaries to guide the master planning efforts.

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: ES
• Account Number: 86-90913-0-00000-85000-5830-010-2600
• Budget Category: Soft Costs/Surveys & Engineering

MEASURE ES FUNDING:

• Original Contract Amount – Samohi – Sealy Field: $5,500.00
• Contract Amendment #01 – JAMS – Complex, Addt’l Survey: $16,500.00
• Contract Amendment #02 – Samohi – Addt’l Survey: $4,500.00
• Contract Amendment #03 – Samohi – Addt’l Survey for New Blg: $11,500.00
• Contract Amendment #04 – JAMS – Field Replacement: $7,500.00
• Contract Amendment #05 – Samohi – Addt’l Survey for Discovery Blg: $10,000.00
• Contract Amendment #06 – Samohi – Vacation and Recording Easements: $32,000.00
• Contract Amendment #07 – Rogers – Church Property Survey: $13,035.00
• Contract Amendment #08 – Pt Dume – Topographic Survey: $28,000.00
• Contract Amendment #09 – JAMS – Utility Mapping: $9,740.00
• Contract Amendment #10 – Samohi – Bird Nesting Survey: $2,962.00
• Contract Amendment #11 – Samohi – Topo Survey – 7^th St Fence: $2,900.00
• Contract Amendment #12 – Franklin – Topo Survey – Drainage and ADA: $12,500.00
• Contract Amendment #13 – Samohi – Easement & Topo Survey: $17,950.00
• Contract Amendment #14 – Malibu Schools Alignment (Pt. Dume) – Addt’l Survey: $2,200.00
• Contract Amendment #15 – Samohi – Volume calculations – Discovery: $2,800.00
• Contract Amendment #16 – Pt Dume – Utility, Biological and Cultural Surveys: $40,225.00
• Contract Amendment #17 – JAMS – Utility Investigation and Drainage Study: $10,500.00
• Contract Amendment #18 – JAMS – Implement Bio & Cultural Mitigation: $26,000.00
• Contract Amendment #19 – Pt. Dume – CCTV Service & Legal Description: $3,650.00
• Contract Amendment #20 – JAMS – Survey Support: $2,500.00
• Contract Amendment #21 – Pt. Dume – Cultural Resources Monitoring Services: $15,800.00
• Contract Amendment #22 – Samohi Solar PV – Additional Design Survey Services: $19,840.00
• Contract Amendment #23 – MMHS Campus Plan – Jurisdictional Delineation: $11,822.00
• Contract Amendment #24 – Samohi Discovery Bldg – Easement & Legal Description: $6,500.00
• Contract Amendment #25 – JAMS – Utility Investigation and Drainage Study: $8,300.00
• Contract Amendment #26 – Malibu ES – Legal Description: $3,000.00
• Contract Amendment #27 – Malibu ES – Supplemental Mitigation Monitoring Services: $19,372.00
• Contract Amendment #28 – MMHS Campus Plan – Biological Study and Reporting:  $89,788.00
• TOTAL CONTRACT AMOUNT: $436,884.00

It is recommended that the Board of Education approve Contract Amendment #22 with Chan Young Architects to provide additional architectural services for Santa Monica High School – Campus Plan Project - Phase 3; South Gym; and Print Shop preliminary design investigations, in an amount of $82,220.00 for a total contract amount of $2,239,164.48.

Chan Young Architects was requested to submit proposals to provide investigation and conceptual design for three separate projects associated with the Samohi Campus Plan. The scope of work includes:

• High-level master planning for Phase 3 of the campus plan and beyond. This work is necessary to explore the potential changes to the campus plan due to a reduced campus population and potentially different uses for the proposed buildings. $23,980
• Producing conceptual designs to convert the existing copy rooms, in the basement of English, to a print shop. $26,845
• Investigating the possibility of converting the existing Drake Pool into a Gym and the demolition of the South Gym, once the new pool in Discovery opens. This will include preliminary design work and investigate the stability of the remaining structure after the removal of South Gym. $31,395
• Additional Construction Administration (respond to RFIs and Submittals)
• Additional Construction Administration meetings

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90904-0-00000-85000-5826-015-2600
• Budget Category: Soft Costs\Design Service\Architects

MEASURE ES FUNDING:

• Original Contract Amount – Samohi Campus Plan: $129,140.00
• Contract Amendment #01 – Sealy Field: $272,682.00
• Contract Amendment #02 – Sealy Field: $8,000.00
• Contract Amendment #03 – Sealy Field: $89,874.00
• Contract Amendment #04 – Samohi Campus Plan: $92,928.00
• Contract Amendment #05 – Interim Repairs/Upgrades & HVAC: $652,480.20
• Contract Amendment #06 – Olympic Spur: $129,257.08
• Contract Amendment #07 – Tennis Court Repair: $12,500
• Contract Amendment #08 – Sealy and Football Field Lighting: $23,980.00
• Contract Amendment #09 – SCP T&M: $25,000.00
• Contract Amendment #10 – Fire Dampers and Pool Ventilation: $25,759.34
• Contract Amendment #11 – Mods to Utility Building & Olympic Spur: $57,504.85
• Contract Amendment #12 – Sealy Field Modifications: $13,034.00
• Contract Amendment #13 – Site Design Guidelines and Signage/Wayfinding: $166,277.00
• Contract Amendment #14 – LV OSP Trace Services: $43,710.00
• Contract Amendment #15 – Olympic Spur Added scope and Gen Services T&M: $58,556.00
• Contract Amendment #16 – Samohi Discovery Bldg: $15,006.01
• Contract Amendment #17 – On-Call Design and Gen Services T&M: $50,000.00
• Contract Amendment #18 – Access & Fire Alarm Systems Design: $96,016.00
• Contract Amendment #19 – Campus Utility Mapping Phase 1: $124,500.00
• Contract Amendment #20 – Samohi HVAC & Elec. Bid Packages & Construction Administration: $57,000.00
• Contract Amendment #21 – Samohi Discovery Olympic Spur Construction Administration: $13,740.00
• Contract Amendment #22 – Samohi Campus Plan – Phase 3; Print Shop; and South Gym: $82,220.00
• TOTAL CONTRACT AMOUNT: $2,239,164.48

It is recommended that the Board of Education approve Change Order #01 with AC Pros, Inc. for Santa Monica High School – HVAC Project - Barnum, Music, Admin, N.Gym Buildings in an amount not to exceed $2,655.00 for a new total contract amount of $44,655.00 with no impact to the schedule.

On December 13, 2018, the Board awarded to AC Pros, Inc. HVAC Replacement and Electrical Service Project Informal Bid #19.13.ES contract for Samohi, in the amount of $42,000.00.

This Change Order is to cover the cost of additional framing required due to unforeseen conditions and replacement of the fan switches with timers as requested by the District. This work is additional to the original scope.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $42,000.00
• CHANGE ORDER #01: $2,655.00              
• TOTAL CONTRACT AMOUNT: $44,655.00

It is recommended that the Board of Education approve Change Order #02 to Santa Monica High School - HVAC Project - Business, English & Art Buildings to The Nazerian Group. The change order will be a credit in the amount of ($263,358.00) for a new total contract amount of $3,812,875.50 with no anticipated delay to the construction schedule.

On January 17, 2019, the Board awarded to Santa Monica High School Bid #19.14.ES, HVAC Replacement and Electrical Service Project, at the Business, English & Art Buildings to The Nazerian Group in the amount of $3,777,123.00.

This change order will amend the cost with a credit for alternate equipment and materials for Air Conditioning System components in thirty-two (32) classrooms in the Business, English, and Art Buildings.

The credit is a result of using an alternate interior air conditioning unit (fan coil) along with an alternate enclosure for the fan coil, thus maintaining the room aesthetics along with keeping the noise in check while improving the temperature control of the room, thus improving the learning environment. This alternate selection of equipment provides for air conditioning systems of similar nature and quality to the specified products.

This change will not impact the project schedule.

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: Measure ES
• Account Number: 85-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT - $3,777,123.00
• CHANGE ORDER #1 – Michigan Gate and access ramp: $299,110.50
• CHANGE ORDER #2 – ($263,358.00)             
• TOTAL CONTRACT AMOUNT: $3,812,875.50

It is recommended that the Board of Education approve Change Order #05 with Pardess Air, Inc. for Santa Monica High School – HVAC Project - Barnum, Music, Admin, N. Gym Buildings in an amount of $8,941.65 for a total contract amount of $1,673,801.36 with no impact to the schedule.

On December 13, 2018, the Board awarded to Pardess Air, Inc. HVAC Replacement and Electrical Service Project Bid #19.15.ES contract for Samohi, in the amount of $1,372,000.00. 

This CO #05 is to credit the cost to address unforeseen conditions and design changes including the following:

• PCO #19 – ($5,985.18) – Duct support modifications.
• PCO #20 – $1,590.75 – Installation of interim AC for Barnum Hall .
• PCO #21 – ($7,992.97) – Reduction of scope of Barnum Hall roof work.
• PCO #22 - $10,179.74 – Additional cost for unforeseen conditions at Barnum Hall foyer.
• PCO #23 - $8,392.01 – Unforeseen electrical work.
• PCO #24 - $2,757.30 – Installation of new gas line.
• Total: $8,941.65

This work is a modification to the original scope.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $1,372,000.00
• CHANGE ORDER #01: $44,048.41
• CHANGE ORDER #02: $44,077.95
• CHANGE ORDER #03: $136,000.00
• CHANGE ORDER #04: $68,733.35
• CHANGE ORDER #05: $8,941.65                   
• TOTAL CONTRACT AMOUNT: $1,673,801.36

It is recommended that the Board of Education approve Contract Amendment #14 with Leighton Consulting Inc. to provide soil sampling and environmental laboratory testing services of import fill from Santa Monica High School site located at 601 Pico Boulevard for Malibu Middle & High School – Campus Improvements Project in an amount not to exceed $7,592.59 for total contract amount of $1,303,576.09. 

Leighton Consulting, Inc. will provide geotechnical observation and testing, special inspections and material testing services for the Malibu Middle & High School Campus Improvement Project. Leighton’s scope of work is presented in their proposal as directed by the District to conduct soil sampling and environmental laboratory testing services of import fill from Santa Monica High School.

Funding for this item will be through Program Reserve Shortage.

Funding Information

• Budgeted: No
• Fund: 83
• Source: Measure BB
• Funding Line: 83-90500-0-00000-85000-5833-010-2600
• Budget Category: Soft Costs \ Environmental Tests \ Geo Engineering
• DSA #: 03-113456

MEASURE BB FUNDING:

• Original Contract: $14,610.00
• Contract Amendment #01: $197,510.00
• Contract Amendment #02: $17,500.00
• Contract Amendment #03: $4,800.00
• Contract Amendment #04: $26,124.00
• Contract Amendment #05: $14,085.00
• Contract Amendment #06: $732,024.00
• Contract Amendment #07: $13,107.00
• Contract Amendment #08: $22,633.50
• Contract Amendment #09: $70,281.00
• Contract Amendment #10: $15,294.00
• Contract Amendment #11: $18,252.00
• Contract Amendment #12: $139,851.00
• Contract Amendment #13: $9,912.00
• Contract Amendment #14: $7,592.59  
• Total Contract Amount: $1,303,576.09

Alta Environmental has been requested to develop specifications for the remediation of hazardous materials which includes procedures for the removal of identified asbestos containing materials, lead based and lead containing paints prior to the demolition at Malibu Middle High School, Building D.

Funding Information

• Budgeted: Yes
• Fund: 83
• Source: Measure ES
• Account Number: 83-90500-0-00000-85000-5832-010-2600
• Budget Category: Soft Costs/Environmental Testing/Hazmat Monitoring

MEASURE ES & BB FUNDING:

• ORIGINAL CONTRACT - Juan Cabrillo ES, Grant ES & Will Rogers ES: $96,492.45
• CA #01 - Juan Cabrillo ES Project – WPF&D: $893.30
• CA #02 - Various Schools – WPF&D: $50,000.00
• CA #03 - Grant ES – Windows Project – WPF&D: $12,648.80
• CA #04 - Webster, Roosevelt – WPF&D: $6,882.34
• CA #05 - WRES, WES, & RES & Malibu HS–WPF&D: $79,329.00
• CA #06 - GES, MMH FIG&D, RES, WES & WRES–WPF&D: $335,861.87
• CA #07 - SAMOHI – Ph.1 & Ph.2: $9,086.90
• CA #08 - Franklin & Pt. Dume – HVAC: $25,287.40
• CA #09 - Franklin & Pt. Dume – WFP: $25,287.40    Duplicate to CA#08
• CA #10 - LMS – Athletic Field: $40,673.00
• CA #11 - Samohi, Phase 1 & 2: $51,208.10
• CA #12 – Webster & Will Rogers WPFD: $27,443.90
• CA #13 – MMHS FIG&D WPFD: $7,169.95
• CA #14 – Building D WPFD ACM/A&L Abatement Plan & PCB Sampling: $14,875.80
• CA #15 – Building D WPFD Add Step-Out Sampling and Abatement Plan: $41,896.70
• CA #16 – Bldg ABC Demo Survey, Sampling, Abatement Plan & Monitoring (BB): $45,986.60
• CA #17 – FES, McKES, PDES & JAMS - ACM, LBP & PCBs survey & work plan: $156,364.90
• CA #18 – MMHS FIG&D, H & J WPFD – ACM, LBP & PCBs survey & work plan: $269,052.86
• CA #19 – Roosevelt ES – ACM ceiling survey & work plan: $2,223.96
• CA #20 – Samohi – Monitoring: $24,532.75
• CA #21 – Samohi – Abatement Survey: $33,439.60
• CA #22 – MMHS – Hazard. Mat. Consult.: $50,000.00
• CA #23 - Franklin & Pt. Dume – WFP and HVAC: $146,928.50
• CA #24 – JAMS – PAC ACM & LBP Building J: $16,073.50
• CA #25 – JAMS and McKinley ES – WFPD: $35,153.25
• CA #26 – Samohi – oversight/Monitoring – Technology: $21,215.85
• CA #27 – Samohi – oversight/Monitoring – Demo: $13,800.00
• CA #28 – Samohi – UST disposal – Auto Shop: $39,012.36
• CA #29 – Will Rogers ES – Added Abatement monitoring: $12,320.78
• CA #30 – Cabrillo ES – Sampling and analysis Cabrillo Doors: $6,897.00
• CA #31 – JAMS – HVAC +FA – ACM and LPB Monitoring: $60,039.00
• CA #32 – Samohi – Air Sampling for Procedure 5 asbestos: $11,836.00
• CA #33 – Franklin ES and McKinley ES – PCB Sampling: $44,253.75
• CA #34 – MMHS – PCB Source Sampling: $17,410.00
• CA #35 – JAMS – PAC – Abatement Monitoring: $18,050.85
• CA #36 – MMHS – WPFD - PCB Source Sampling Building D: $22,487.75
• CA#37 – Franklin & McKinley – WPFD+HVAC+Fire Alarm & JAMS – HVAC+Fire Alarm - Monitoring: $94,328.00
• CA #38 – MMHS – Hazardous Materials Remediation Specification Building D: $14,875.90
• TOTAL CONTRACT AMOUNT: $1,956,032.67

Funding for this item is through Program Reserve Shortfall. 

It is recommended that the Board of Education approve Change Order #03 with Waisman Construction, Inc. for the Malibu Alignment - Malibu ES - Interim Housing Project in an amount of $20,017.97 for a total contract amount of $2,540,179.54 and 0 days of schedule impact.

On April 03, 2019, the Santa Monica Malibu Unified School District’s Board of Education awarded to Waisman Construction, Inc. the construction contract for the Malibu Alignment - Malibu ES - Temporary Housing Project in the amount of $2,425,000.00. Notice to proceed was given on April 22, 2019.

The changes for this Change Order #03 include: Retaining Wall Fencing, Additional Erosion Work for CCD 001, Credit for Wastewater Power & Data, Asbestos Insulation Waterline, and Site Utility (Bali) Overtime for June.

This Change Order No. #03 is necessary to reimburse Waisman Construction for the added cost of Constructing Malibu Alignment - Malibu ES - Temporary Housing Project.

Change Order No. #03 does not have an increase to the contract time and funding is from Measure ES.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90909-0-00000-85000-6200-019-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-119266

MEASURE ES FUNDING

• Original Contract:    $2,425,000.00
• Change Order #01: $90,634.06
• Change Order #02: $4,527.51
• Change Order #03: $20,017.97                        
• TOTAL CONTRACT AMOUNT: $2,540,179.54

It is recommended that the Board of Education revise its July 18, 2019, award of an Agreement with MP Interactive Corporation (e-Builder, Inc.) to revise the previously approved not to exceed amount of $237,697.47 to a fixed-fee in the amount of $237,697.47 and to include a not to exceed amount of $27,600 for travel expenses associated with the implementation of e-Builder Enterprise program management software , for a total contract not to exceed amount of $265,297.47. 

During the July 18, 2019, BOE meeting, the Board approved the award of an agreement to MP Interactive Corporation (e-Builder, Inc.) to provide e-Builder Enterprise.  Due to administrative oversight, the contract amount was shown as a not to exceed instead of a fixed fee amount of $237,697.47 and the travel expenses in a not to exceed amount of $27,600 associated with the agreement were omitted from the agenda item.  Such travel expense reimbursements shall not exceed the State reimbursement rates as set forth in CalHR Form link https://www.calhr.ca.gov/Pages/forms.aspx as may be amended or modified. This contract includes an industry-standard service level agreement, including application hosting services, availability, maintenance, operation, warranties, system backups, infrastructure management, site availability, access to other technology resources which include hardware, network, and operating software, and user support for e-Builder Enterprise™. 

This revised Board action is to rectify these oversights. 

Once SMS & M are issued, expenses for this contract will be distributed as follows:

• Measure ES: 50%
• Measure SMS: 35%
• Measure M: 15%

Funding Information

• Budgeted: Yes
• Fund: 86
• Source: Measure ES, SMS, & S
• Account Number: 86-90100-0-00000-85000-5890-080-2600
• Budget Category: Soft Costs \ Program Management

MEASURE ES, SMS & M

• ORIGINAL CONTRACT – Construction Program Management Software System: Not to Exceed Amount of $237,697.47
• REVISED CONTRACT AMOUNT – Fixed Fee Amount of $237,697.47 plus Travel expense reimbursements Not to Exceed $27,600.00
• TOTAL CONTRACT NOT TO EXCEED AMOUNT: $265,297.47

It is recommended that the Board of Education accept as completed all work contracted for the indicated Purchase Orders.

• Project: Smash-Muir HVAC
• Funding: Measure ES                        
• Vendor Name: EcoBuild
• PO Number: 200000000129
• Amount: $17,838.00
• Substantial Completion Date: 8/5/19

 A Notice of Completion must be recorded for Purchase Orders over $25,000 and within thirty-five (35) days with the County of Los Angeles pending approval by the Board of Education. 

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2019-2020 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the Board of Education approve an increase in FTEs (1.0 Certificated and 4.10 Classified), as indicated below in order to meet IEP requirements and student needs for the 2019-2020 school year.

The 2019-2020 budget will be adjusted $307,486 for salary and benefits.

Classified:

• ParaEducator 1 - new position/6 hours (0.75 FTE) - McKinley Elementary
• ParaEducator 1 - new position/6 hours (0.75 FTE) - McKinley Elementary - (offset by abolishment of 0.75 FTE Para 1)
• ParaEducator 1 - new position/6 hours (0.75 FTE) - Roosevelt Elementary
• ParaEducator 1 - new position/6 hours (0.75 FTE) - Franklin Elementary
• ParaEducator 1 - new position/6 hours (0.75 FTE) - Lincoln Middle School
• ParaEducator 3 - new position/6 hours (0.75 FTE) - Webster Elementary
• ParaEducator 3 - new position/6 hours (0.75 FTE) - Malibu High School
• ParaEducator 2 - from 6 hours (0.75 FTE) to 7.8 hours (0.9760 FTE) - Santa Monica HS
• ParaEducator 3 - from 5 hours (0.625 FTE) to 6 hours (0.75 FTE) - Franklin Elementary

It is recommended that the Board of Education approve an increase in FTEs (1.1875 total FTEs) as indicated below to meet 504 Plan requirements, and student health services needs for the 2019-2020 school year.

The 2019-2020 budget will be adjusted $57,219 for salary and benefits.

• Health Office Specialist - new position/3.5 hours, SY (0.4375 FTE) - Malibu Middle/High School
• ParaEducator 1 - new position/6 hours, SY (0.75 FTE) - Malibu Middle/High School

It is recommended that the Board of Education continue Student Teaching Agreements with California State University, Long Beach and National University as indicated below.

The District participates with university teacher training programs in providing classroom teaching, school counseling, and school psychologist intern situations under the supervision of a master teacher.

• INSTITUTION: California State University, Long Beach
• EFFECTIVE: September 1, 2019 to June 30, 2024
• PAYMENT: The University shall pay $20.00 per semester unit to each Master Teacher

• INSTITUTION: National University
• EFFECTIVE: August 16, 2019 to June 30, 2024
• PAYMENT: The University shall pay each Master Teacher a stipend per student, based on the periods supervised.  The total stipend amount shall not exceed $600.

This discussion item will allow the Board of Education the opportunity to discuss and provide feedback on the 2019-20 draft charges for the District Advisory Committees (DACs).  

As per AR 1220, relating to DACs: "After consulting with the committee, the co-chairpersons and Board liaison(s) shall draft the committee’s goals and/or deliverables for the school year and submit the goals and/or deliverables for approval by the Board of Education no later than the end of October.  The goals and/or deliverables shall align with and support the District’s central focus on Excellence through Equity.

The board will be providing feedback on draft charges (attached) for the following DACs:

• Early Learning
• Health & Safety
• Intercultural Excellence & Equity (IEE)
• Special Education (SEDAC)
• Visual & Performing Arts (VAPA)

The charges discussed at tonight's meeting will return for action on September 19, 2019.

As per AR 1220 related to DACs: "The co-chairpersons shall provide the Board of Education with an update regarding the process of meeting these goals and/or deliverables in an informational item to the Board at a regular meeting no later than February each year.  No later than June of each year, the committee shall make an End-of-Year report to the Board of Education regarding the achievement of its goals and/or deliverables.

It is recommended that the Board of Education adopt Resolution No. 19-03 – National Hispanic/Latino Heritage Month in recognition of the contributions of Hispanic Americans in our nation.

Officially, National Hispanic/Latino Heritage Month is recognized from September 15 through October 15.

The signed resolution will be shared with the school sites to increase awareness and encourage participation in the celebration of the Hispanic/Latino American culture.

It is recommended that the Board of Education appoint the below-listed individuals to the District Advisory Committees (DACs).

The below-listed individuals submitted applications or re-applications.  The board’s governance subcommittee reviewed the applications.  Attached is a list of memberships for the two affected DAC. 

• Erin Behan – Health & Safety DAC – Term expires June 30, 2022
• Jane Schmitz – Health & Safety DAC – Term expires June 30, 2022

• Gina Hope – Special Education DAC – Term expires June 30, 2022

It is recommended that the Board of Education approve a memorandum of understanding with the Los Angeles County Office of Education (LACOE) for the Community Schools Initiative at Santa Monica High School.

SMMUSD was chosen as one of 15 districts to participate in the Community Schools Initiative through LACOE.  The purpose of the initiative is to build equity for students by highlighting areas of need and leveraging community resources so that students are healthy, prepared for college, and career and civic ready.  The goals are to improve the academic, emotional, and physical well-being of participating students so they improve their educational outcomes.  The four key goals are:

1. An increase in graduation rates.
2. A decrease in chronic absenteeism and dropout rates.
3. A reduction in suspensions.
4. An increase in family engagement.

More information can be found in the attached presentation provided by LACOE.

The initiative is being funded by LACOE.

Staff anticipates that this item will require a total of 15 minutes, with 7 minutes for the staff report and 8 minutes for board member questions and comments.

This item was postponed from the August 1, 2019, board meeting.

It is recommended the Board of Education approve the 2018-19 Unaudited Actual Financial Report and staff recommendations for fund balances reservations.

California Education Co  de §42100 requires the governing board of each school district to provide the county office of education a report of all revenues and expenditures for the preceding fiscal year.  This report must also include any resulting corrections to the current year (2019-20) adopted budget.  Although the prior fiscal year formally ended on June 30, final accounting tabulations are not generally completed by the District and the LACOE until the end of August.  It is noted that all data contained in the attached report will be subject to final audit by the District’s independent auditing firm of Moss Levy and Hartzheim.

The purpose of this agenda item is to present the final results of operation for the 2018-19 fiscal year. The information is presented in the format required by the state.

Staff anticipates that this will require a total of 45 minutes, with 15 minutes for the staff report and 30 minutes for board member questions/comments.  

It is recommended that the Board of Education adopt the book title listed below.

Following the success of the 6th grade Reading Improvement class at JAMS, the site will expand this to Grade 7. This title will be used to support novel study. 

To support this intervention, the district will use SG funds to purchase this novels, along with three other titles (already adopted). Total cost for all four sets of novel books is approximately $700.00. 

• A Wrinkle in Time (1962) by Madeleine L'Engle

The adoption of this book title is requested by Hannah Duff, John Adams Middle School 7th Grade English teacher,. The book is also listed in the California Department of Education (CDE) Recommended Literature List. 

These materials will be on display in the Educational Services office located at 1630 17th Street, Santa Monica, CA.  This item will return for action at the next board meeting.

This meeting will adjourn to a regular meeting scheduled for 5:30 p.m. on Thursday, September 19, 2019, at the district office: 1651 16th Street, Santa Monica, CA.