Title: Superintendent

• Agency Designated Representative: Dr. Ben Drati
• Employee Organizations: SMMCTA

• Agency Designated Representative: Dr. Ben Drati
• Employee Organization: SEIU

• Agency Designated Representative: Dr. Ben Drati
• Employee Organization: SMMASA

It is recommended that the Board of Education approve the October 3, 2019, regular meeting agenda.

it is recommended that the Board of Education approve the September 19, 2019, regular meeting minutes.

It is recommended that the Board of Education enter into an agreement with the following Independent Contractors.  

• Contractor: Santa Monica Youth Orchestra (SMYO)
• Dates: 10/08/19-05/26/20
• Amount not to exceed: $12,320.00 
• Description: SMMUSD and SMYO are partnering to offer a middle school mariachi class from 4-6pm each Tuesday from October 8, 2019 thru May 26, 2020. Instruments have been purchased and additional instruments will be provided by SMYO. SMMUSD will fund the first hour of instruction and SMYO will fund the second hour. 
• Site: Educational Service
• Funding: 01-41270-0-11100-10000-5802-035-1300 (Title IV)

• Contractor: Art Meets Technology / Maryanne Solomon
• Dates: 07/01/19-06/30/20
• Amount not to exceed: $5,000.00
• Description: Redesign of SMMUSD website, update information, and gather current data (completed: all elementary schools ad middle schools; close to completion: Malibu HS, Olympic HS; in process: Santa Monica HS; yet to be done: district site, FIP)
• Site: Public Information
• Funding: 01-00000-0-00000-71800-5802-0201200

• Contractor: Center for Responsive Schools
• Dates: 11/22/19
• Amount not to exceed: $2,400.00
• Description: The 6 hour workshop will provide an introduction to the Responsive Classroom approach. Participants will gain an understanding of the foundational principles of the approach and hear how Responsive Classroom practices and strategies help teacher's foster positive community, integrate engaging academics with the teaching of social and emotional skills and create the conditions for positive student behavior. 
• Site: Edison Language Academy
• Funding: 01-30100-1-11100-10000-5802-001-4010

• Contractor: The Big Picture Company (dba - Big Picture Learning / "BPL")
• Dates: 09/23/19-06/30/20
• Amount not to exceed: $0.00 (pilot year)
• Description: This Agreement is intended to clarify expectations of BPL and the SMMUSD regarding the Santa Monica High School Personalized Project Based Learning Pathway's participation in the Pilot Year of the "Scaling Student Interest-Drive Internships Across the Los Angeles Region" project.  The project involves the implementation of BPL's ImBlaze internship management system, the Learning Big Picture online content and tools to be used by specific site staff and BPL staff.
• Site: Educational Services
• Funding: 01-00000-0-19210-10000-5802-030-1300 (Project Based Learning)

These contracts are included in the 2019-20 budget.

It is recommended that the Board of Education approve/ratify the attached Requests for Absence on District Business (Conference and Travel) forms.

The average cost for substitute teachers is $183/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.

It is recommended that the Board of Education approve the special field trip(s) listed below for students for the 2019-2020 school year. 

• School: Santa Monica High School
• Grade: 9^th-12^th
• # of Students: 20
• Destination: Hyatt Regency, Garden Grove, CA
• Dates:11/23/19–11/24/19
• Principal/Teacher: A.Shelton/A.Chapman
• Cost & Funding Source: $180 per student paid for by fundraising and parent donations
• Subject: Social Studies
• Purpose: Junior State of America fall state convention

• School: Edison Language Academy
• Grade: 5^th
• # of Students:  68
• Destination: Pali Institute, Running Springs, California
• Dates: 04/20/20-04/22/20
• Principal/Teacher: L.Orum/C.Morales/C.Murcia
• Cost & Funding Source: $21,420.00 paid by parent donations
• Subject: Science
• Purpose: 3 day camp that aligns with science standards.

No child will be denied due to financial hardship.

It is recommended that the Board of Education approve the submission of the FY 2020-21 Continued Funding Application with the California Department of Education from Child Development Services (CDS).

This application allows us to continue to provide subsidized services to eligible families with children in the infant, preschool, and school-age before-and-after school programs.  Management Bulletin (MB 19-07) offers existing California Department of Education contractors the opportunity to request continued funding for FY 2020-2021.  Failure to respond within the timelines specified in the continued funding application request shall constitute notification to the Child Development Division of the contractor’s intent to discontinue services at the end of the current contract period. 

It is recommended that the Board of Education approve the attached Special Education contracts for fiscal year 2019-2020.

According to the Education Code SEC.21 Section 56342, prior to recommending a new or continued placement in a non -public, non-sectarian school, the individualized Education Program (IEP) Team must submit the proposed recommendation to the local governing board for its review and recommendation regarding the cost of such placement. 

The recommendations for these severely handicapped students are made by the District IEP Team in accordance with State and Federal Laws.  The mandates of IDEA require non-public school services be provided at no expense to parents if there is not an appropriate public school program available.  Funding to come from a SELPA -wide non-public school/non public agency reserve account. 

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from September 11, 2019, through September 24, 2019, for fiscal /20.

It is recommended that the Board of Education amend the following charges for the Financial Oversight Committee (FOC).

The Board of Education convened a joint session with members of the Financial Oversight Committee on July 18, 2019.  During that joint meeting, the FOC presented proposed charges for 2019-20 that was subsequently approved on August 1, 2019.  The amended FOC charges (Tax Revenue, Assessed Valuation, and Review of Prop YY and Measure GS projections) is to clarify the Board of Education’s initial intent of the District Budget subcommittee as approved on August 1, 2019.

1. Tax Revenue – This subcommittee will research, follow and review Educational Revenue Augmentation Funds (ERAF) and Redevelopment (RDA) Fund calculations.
2. Assessed Valuation – This subcommittee will review the assessed valuation reports from the Cities of Malibu and Santa Monica.  
3. Review of Prop YY and GSH projections - This subcommittee will review the financial projections for sales tax revenue in the City of Santa Monica to help understand the budget implications of sales taxes on Prop YY and Measure GS.
4. Financial Benefits of Sustainability - This subcommittee will continue its work in identifying financial benefits associated with sustainability efforts.
5. Bond Oversight - This subcommittee will continue to be involved in evaluating and assisting with District financing issues.
6. Special Education Local Plan Area - This subcommittee will continue to evaluate other Special Education Local Plan Area (SELPA) models and then look at the potential of creating our own District model, strictly from a financial perspective, in that the committee will not be evaluating the efficacy of any of the district programs.

It is recommended that the Board of Education direct staff to paint the southeast walls of the Michelle and Barack Obama Center for Inquiry and Exploration the same exterior wall color as the rest of the school and add a painted sign identifying the facility's name. 

There are two main reasons to move forward with painting the walls at the corner of Ocean Park and Lincoln Blvds.:

1. The school site and identity are changing. The Muir Woods mural was painted in the 1970s, when the campus was John Muir Elementary School. Over 20 years ago, John Muir Elementary moved to another location in Santa Monica, and the school eventually became Olympic High School.  Recently, the entire facility (which houses Olympic High School, Adult Education, Off Campus Learning Center, independent study, the Personal Project-based Learning Pathway, and possibly the Capstone program) was renamed the Michelle and Barack Obama Center for Inquiry and Exploration.  As part of this transition process, it is necessary to re-brand the look and feel of the campus to better represent its students, staff, and programs.
2. The Muir Woods mural has eroded over time. The lead paint has peeled, contaminated the planter, and risks going into the storm water system out to the ocean. To address the lead paint, the district scraped the flaking paint and painted over it with a clear coat.  The result is an unsightly set of walls on a prominent corner of the facility.  

The plan, with board direction, is to encapsulate and paint the walls the same color as the rest of the exterior of the building. The site's new name - Michelle and Barack Obama Center for Inquiry and Exploration - would then be painted on top of the solid exterior color.  In the future, once the programs at the school are fully developed, a new mural could potentially be painted on this exterior corner.

PLEASE NOTE: This item has been postponed to October 17, 2019.

It is recommended that the Board of Education approve issuance of a Contract Award for Architectural Services to Spec Studio for the District Wide - Construction Specifications Project – in the amount of $10,000.00.

Spec Studio LLC were asked to provide architectural services for producing the new Project Manual for the new District Wide Construction Specifications outline.  This document will serve as the basis for the construction materials and methods for all new projects throughout the District.   

Funding Information

• Budgeted: Yes
• Fund: 85
• Source: ES 
• Account Number: 21.6-90100-0-00000-85000-5826-050-2600 (60%); 21.6-90100-0-00000-85000-5826-010-2600 (20%); 21.6-90100-0-00000-85000-5826-015-2600 (20%)
• Description: Architectural Services

It is recommended that the Board of Education approve Change Order #05 with Waisman Construction, Inc. for Malibu Elementary School - Malibu Alignment Project - Interim Housing in an amount of $44,401.24 for a total contract amount of $2,613,690.14 and 6 days of schedule impact. 

On April 03, 2019, the Board of Education awarded to Waisman Construction, Inc. the construction contract for the Malibu Alignment - Malibu ES - Temporary Housing Project in the amount of $2,425,000.00. Notice to proceed was given on April 22, 2019.

The changes for this Change Order #05 include: Kindergarten Substandard Soil removal, Reroute Exposed Waterline in Classroom A1 into the wall and around the new door, Remove Acoustical Panel in Classroom A1 Toilet, Overtime in July to keep the project on schedule, Overtime for Triangle in June to keep the project on schedule, Parking Lot Asphalt Overlay, Paint Modular Wetlands, and Demolish existing Wrought Iron Fencing around the existing playground.

This Change Order No. #05 is necessary to reimburse Waisman Construction for the added cost of Constructing Malibu Alignment - Malibu ES - Temporary Housing Project.

Change Order No. #05 includes a no cost time extension to increase to the contract time by 6 days.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90909-0-00000-85000-6200-019-2600
• Budget Category: Hard Costs \ Construction Contracts
• DSA #: 03-119266

MEASURE ES FUNDING

• Original Contract: $2,425,000.00
• Change Order #01: $90,634.06
• Change Order #02: $4,527.51
• Change Order #03: $20,017.97
• Change Order #04: $29,109.36
• Change Order #05: $44,401.24                        
• TOTAL CONTRACT AMOUNT: $2,613,690.14

It is recommended the Board of Education approve Change Order #06 Bid #19.15.ES with Pardess Air, Inc. for Santa Monica High School – HVAC Project - Barnum, Music, Admin, N. Gym Buildings in an amount of $16,325.18 for a total contract amount of $1,690,126.54 with no impact to the schedule.

On December 13, 2018 the Board awarded to Pardess Air, Inc. HVAC Replacement and Electrical Service Project Bid #19.15.ES contract for Samohi, in the amount of $1,372,000.00.

This CO #06 is for unforeseen conditions and design changes including the following:

• PCO #25 – $11,496.88 – Installation of new wiring in Barnum Hall using existing duct work.
• PCO #26 – $4,828.30 – Modifications due to unforeseen conditions and/or changes to the design.

This work is a modification to the original scope.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $1,372,000.00
• CHANGE ORDER #01: $44,048.41
• CHANGE ORDER #02: $44,077.95
• CHANGE ORDER #03: $136,000.00
• CHANGE ORDER #04: $68,733.35
• CHANGE ORDER #05: $8,941.65
• CHANGE ORDER #06: $16,325.18                 
• TOTAL CONTRACT AMOUNT: $1,690,126.54

It is recommended that the Board of Education approve Change Order #03 to Santa Monica High School - HVAC Project – Business, English & Art Buildings to The Nazerian Group in an amount of $3,882.59, for a new total contract amount of $3,816,758.09, with no anticipated delay to the construction schedule.

On January 17, 2019, the Board awarded to Santa Monica High School Bid #19.14.ES, HVAC Replacement and Electrical Service Project, at the Business English & Art Buildings to The Nazerian Group in the amount of $3,777,123.00.

This change order #03 is to cover the cost to provide the District with an asbestos survey.

Funding Information

• Budgeted: Yes
• Fund: 87
• Source: Measure ES
• Account Number: 87-90906-0-00000-85000-6200-015-2600
• Budget Category: Hard Costs \ Construction Contracts

MEASURE ES FUNDING:   

• ORIGINAL CONTRACT: $3,777,123.00
• CHANGE ORDER #1: $299,110.50
• CHANGE ORDER #2: <$263,358.00>
• CHANGE ORDER #3: $3,882.59                      
• TOTAL CONTRACT AMOUNT: $3,816,758.09

It is recommended that the Board of Education approve the attached certificated appointments, separations and assignments.

Unless otherwise noted, all items are included in the 2019-2020 approved budget.

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

All personnel will be properly elected in accordance with District policies and salary schedules. 

It is recommended that the attached appointments for Classified Personnel (merit system) be approved and/or ratified. 

It is recommend that the Board of Education approve the 2019-20 charges for the following DACs: Health & Safety and Special Education.

The Board of Education discussed the proposed charges for these DACs on September 5 and 19.  They are attached.

The charges for the Heath & Safety DAC were discussed on September 5, but required some adjustment.  The charges for the Special Education DAC were discussed on September 19.

The charges for the other DACs were approved on September 19.

It is recommended that the Board of Education consider revising BP 3250 – Transportation Fees.

The policy has been updated to reflect district practice regarding families that qualify for the free or reduced price meal program. 

The regulation has been attached for reference.

The board will consider Items VIII.A-F together, as they are related in nature.

Staff anticipates that all of the items will take a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider deleting BP and AR 3515.11 – Digital Closed Circuit Television (CCTV) Video Surveillance and Global Position System (GPS).

Information has been moved to the updated BP/AR 5131.1 – Bus Conduct and BP 3540 - Transportation.

The board will consider Items VIII.A-F together, as they are related in nature.

Staff anticipates that all of the items will take a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising BP and deleting AR 3540 – Transportation.

The policy has been updated to include material formerly in regulation regarding the means of transportation, contracts for transportation services, and the option to pay parents/guardians their actual and necessary expenses in transporting the student.  The policy also addresses (1) the district's authority to require families to pay a transportation fee, with specified exceptions; (2) the district's authority to transport students without parent/guardian permission when evacuation of students is necessary for their safety; and (3) the installation of a global positioning system on school buses to enhance safety and provide real-time location data.

The regulation has been deleted and key concepts moved to the policy.

The board will consider Items VIII.A-F together, as they are related in nature.

Staff anticipates that all of the items will take a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising AR 3541 – Transportation Routes and Services.

The regulation has been updated to reflect new law (AB 1453), which authorizes districts to provide for the transportation of adult volunteers to and from educational activities.  The regulation also reflects the requirement to provide transportation consistent with a student's Section 504 plan, and clarifies the district's responsibility with respect to transportation for homeless students and foster youth.

The board will consider Items VIII.A-F together, as they are related in nature.

Staff anticipates that all of the items will take a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising AR 3543 – Transportation and Safety Emergencies.

The regulation has been reorganized to move information about bus accidents into its own section.  A section regarding child safety alarm systems has been added.

The board will consider Items VIII.A-F together, as they are related in nature.

Staff anticipates that all of the items will take a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education consider revising BP and AR 5131.1 – Bus Conduct.

SMMUSD’s BP and AR 5131.1 have not been updated since 2009.  Staff recommends these updates in order to be in compliance with CSBA.

The policy has been updated to clarify that a student who does not demonstrate acceptable behavior on a bus can be subject to discipline and have his/her bus pass revoked. 

Both the policy and regulation have been update to include information regarding surveillance systems (previously included in BP/AR 31515.11). 

The board will consider Items VIII.A-F together, as they are related in nature.

Staff anticipates that all of the items will take a total of 30 minutes, with 20 minutes for the staff report and 10 minutes for board member questions/comments.

It is recommended that the Board of Education adopt Resolution No. 19-06, attached in recognition of Week of the School Administrator, October 7-13, 2019.

It is recommended that the Board of Education hold the annual public hearing and adopt Resolution No. 19-07 related to the sufficiency of instructional materials.

Assembly Bill 831, Chapter 118, Statutes of 2005, took effect July 25, 2005.  AB 831 modified the annual public hearing requirement in Education Code (EC) Section 60119 and modified the expenditure requirements related to Williams instructional materials funds.  Under EC Section 60119, the governing board of every local educational agency (LEA) that receives state instructional materials funds must hold an annual public hearing before the end of the eighth week from the first day pupils attend school for that year.  At the public hearing, the governing board must make a determination as to whether each pupil in each school has sufficient textbooks or instructional materials, or both, that are aligned to the content standards and are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education in reading/language arts, mathematics, science, and history-social science. In addition, the definition of sufficiency now provides that each pupil, including each English learner, must have a standards-aligned textbook or instructional materials, or both, to use in class and to take home.

Tonight the board will hold the annual public hearing of sufficiency, present the resolution on the adequacy of materials for all students, which includes SMMUSD’s compliance and non-compliance with legal guidelines, and propose remedies for our areas of non-compliance.

It is recommended that the Board of Education approve a memorandum of understanding with the Los Angeles County Office of Education (LACOE) for the Community Schools Initiative at Santa Monica High School.

SMMUSD was chosen as one of 15 districts to participate in the Community Schools Initiative through LACOE.  The purpose of the initiative is to build equity for students by highlighting areas of need and leveraging community resources so that students are healthy, prepared for college, and career and civic ready.  The goals are to improve the academic, emotional, and physical well-being of participating students so they improve their educational outcomes.  The four key goals are:

1. An increase in graduation rates.
2. A decrease in chronic absenteeism and dropout rates.
3. A reduction in suspensions.
4. An increase in family engagement.

More information can be found in the attached presentation provided by LACOE.

The initiative is being funded by LACOE.

Staff anticipates that this item will require a total of 15 minutes, with 7 minutes for the staff report and 8 minutes for board member questions and comments.

This item was postponed from the August 1, 2019, September 5, 2019, and September 19, 2019, board meetings.

Attached is a copy of the Quarterly Report on Williams Uniform Complaints.  It is required that the information be reported publicly at a Board Meeting.

This meeting will adjourn to a regular meeting scheduled for Thursday, October 17, 2019, at 5:30 p.m. at the district office: 1651 16th St., Santa Monica, CA.