Regular Meeting
Davis Joint USD
April 23, 2015 5:30PM
Montgomery Elementary School, 1441 Danbury, Davis, CA; Closed Session - 5:30 p.m.; Open Session - 7:00 p.m.

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and possible action on personnel listed on the Consent CalendarConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEA Confidential agenda item.
II.c. Public Employee Discipline/Dismissal/ReleaseConfidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Barbara Archer will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:
In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 
VI.a. Certificated Personnel Report No. 18-15
Recommended Motion:
Certificated Personnel Report 18-15 covers 9 Employments, 3 Leaves of Absence, 7 Partial Leaves of Absence, 1 Resignation, 1 Retirement, 3 Variable Services Agreements, 4 Coaching Variable Services Agreements and possible addendum covering 5 Leaves of Absence and 5 Variable Services Agreements.
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.
Certificated Personnel Report 18-15
Certificated Personnel Report 18-15 - Addendum A
VI.b. Classified Personnel Report No. 18-15
Recommended Motion:
Classified Personnel Report 18-15 covers 1 FTE Increase, 1 Resignation, 1 Retirement, 6 Variable Services Agreements, 2 Coaching Variable Services Agreements, 5 Summer School Variable Services Agreements and possible addendum covering 3 Leaves of Absence, 6 Employments, 3 Resignations and 5 Variable Services Agreements.
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.
Classified Personnel Report No. 18-15
Classified Personnel Report No. 18-15 - Addendum A
VI.c. Approval of MinutesWas edited within 72 hours of the Meeting
VI.d. Approve Job Description for School Nurse
Recommended Motion:
Approve the job description for the School Nurse position.

A copy of the School Nurse job description is attached.  There has not been a job description in place for this position.  This job description for the School Nurse was developed in conjunction with our certificated nurses, DTA and the Director of Student Support Services after a review of similar job descriptions in several districts in the region.
Financial Impact:
There is no financial impact from the creation of this job description.
School Nurse Job Description
VI.e. Approval of Resolution No 39-15: Support of Equal Rights
Recommended Motion:
Approve Resolution No. 39-15:  Support of Equal Rights as presented.
This resolutions was brought forward by Trustee Tom Adams in response to the State of Indiana's SB 101, known as "Religious Freedom Restoration Act.
Resolution No. 39-15: Support of Equal Rights
VI.f. Approval of Agreement for Special Testing & Inspection Services between the Davis Joint Unified School District and Wallace Kuhl & Associates (WKA) for the Relocatable Classroom Replacement Projects (Cesar Chavez Elem. & Holmes Jr. HS) Planned for Summer 2015
Recommended Motion:
Approve Agreement for Special Testing and Inspection Services for Relocatable Classroom Replacement Projects(s) at Cesar Chavez Elementary School and Holmes Jr. High School.  These projects are part of the District's 2015 Deferred Maintenance Projects.
Pursuant to Title 24, Part I of the California Code of Regulations, all construction activities on school buildings shall be monitored and inspected for conformance with the Division of the State Architect's Office (DSA) approved plans and specifications.  In most cases, specified field and laboratory testing are required to ensure compliance with state approved plans and specifications.  

The District prepared and sent out three informal Requests for Proposals to regionally accepted Special Testing and Inspection Laboratories approved by DSA.  Two firms returned their proposals and after a detailed review of the proposals by District staff and the Project Inspector of Record (IOR), one firm's proposal was determined to be complete.  The District staff has identified that Wallace Kuhl & Associates has provided the District with the required qualifications and scope of services that best fit the District's needs for the proposed Relocatable Classroom Replacement Projects.

The District is committed to providing safe and healthy facilities for optimal learning conditions.  This commitment is included in the District's Strategic Plan (Strategy 2) and the Local Control Accountability Plan (LCAP Goal 2).
Financial Impact:
This project will have no fiscal impact to the General Fund.  The services outlined in the agreement are based on a total fixed fee rate of $29,787 for both the Cesar Chavez Elementary and Holmes Jr. High projects.  The total estimated inspection services fee is not to exceed $30,000.  The fee will be paid for by COP borrowing for restricted facilities funds specifically for deferred maintenance projects.
Proposal Fixed Price Quote - Wallace Kuhl & Associates
Testing and Inspection Services Agreement - Cesar Chavez
Testing and Inspection Services Agreement - Holmes
VI.g. Approval of Warrants
Recommended Motion:
Approve the following warrants issued by Davis Joint Unified School District as presented.
The Board of Education approves the issuance of warrants to pay outstanding debts of the district for the periods October 1, 2014 to October 31, 2014; November 1, 2014 to November 30, 2014; December 1, 2014 to December 31, 2014; January 1, 2015 to January 31, 2015; February 1, 2015 to February 28, 2015; March 1, 2015 to March 31, 2015.
December 2014 Warrant Report
February 2015 Warrant Report
January 2015 Warrant Report
March 2015 Warrant Report
November 2014 Warrant Report
October 2014 Warrant Report
VI.h. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented. 
Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education. The following are the current contracts and agreements which are being presented to the Board for ratification:

A Flying Camera


AVID Center


A Flying Camera Agreement
AT & T Agreement
AVID Agreement for Products and Services
Quest Agreement
VII.a. Student Support Services Update on Student Health Services (7:15 p.m.)
Recommended Motion:

Receive a mid-year presentation from Student Support Services highlighting work of staff to ensure the health and well-being of students in three critical areas:  Type 1 Diabetic Care, Vaccinations, and Food Allergies.  In addition, there will be a recommendation to increase our school nurse FTE from 4.0 to 4.5 FTE in order to meet the increasing health needs of our students.


The Student Support Services Department directs and oversees nursing services for the district.  The extensive support provided by our nurses, LVNs and health clerk ensures the health and well-being of all students so that they are free to learn. 

This presentation will keep the Board abreast of current efforts of our nursing staff as they respond to needs in three key areas: Type 1 Diabetic Care, Vaccinations, and Food Allergies.  Information will be offered about the challenges of increasing student health needs and the impact of high student to nurse ratios of 1:2140. 

A department recommendation will be made to increase nurse FTE from 4.0 to 4.5 FTE.  This would enable two of our part-time nurses to become full-time which improves coverage for all school sites and enhances the nurses’ ability to address the skilled nursing needs of the student population.   Staff members who are essential to these efforts will be on hand to answer questions from the Board.

Financial Impact:
.5 RN FTE: ~$33,000
DJUSD Statistics for Type 1 Diabetes and Severe Allergies
Student Health Services ppt
VII.b. Receive a mid-year presentation from Davis Adult School and Community Education (DACE) (7:30 p.m.)
Recommended Motion:
Receive a mid-year presentation from Davis Adult School and Community Education (DACE) highlighting the value of the program to the district and requesting support and additional funding to pursue WASC accreditation.

Davis Adult School and Community Education (DACE) was a stand-alone education program fully funded outside of the district general fund.  It received ADA funds from the state and local class fees.  It had a balanced budget and a healthy fund balance.  Since 2009 the funds have been reduced by the state and were ultimately rolled into the general fund LCFF base.  Adult Education requires $100-120k annually from the general fund LCFF revenue to balance their budget. 

The presentation will inform the Board of the multiple programs that comprise DACE and the value that they add to the District.  Included will be an explanation of the recommendation to pursue WASC accreditation for the high school diploma program.    Specifically, DACE issues high school diplomas to adults who complete the required program and pass the California High School Exit Exam, however the school is currently not accredited by WASC.  The school’s lack of accreditation impairs graduates ability to qualify for some types of financial aid for college, bars them from military service, and can negatively impact their eligibility for certain types of employment.  In order for the adult high school diploma program to remain viable, accreditation is important and necessary for the benefit of future students.  Additionally, accreditation validates the work of the school and staff in all programs and provides an opportunity for reflection and growth.


Financial Impact:

Continue to support $100-$120k to operate DACE program and authorize additional $8,000 (one-time) to pursue WASC accreditation for 2015-2016.

1. WASC Presentation ppt
2. DACE Budget ppt
3. DACE WASC estimate
VII.c. Community Facilities District No. 2 Public Hearing (7:40 p.m.)
Recommended Motion:
Hold a Public Hearing to receive comments regarding the proposed annexation of territory to CFD No. 2 and the levy of special taxes within the territory proposed to be annexed.

On March 19, 2015, the Board adopted Resolution 36-15 declaring its intention to annex territory to Community Facilities No. 2 and to levy a special tax within that territory to pay for certain facilities.

The Board will convene a Public Hearing on April 23, 2015, prior to approval of Resolution No. 38-15 in order to give the public an opportunity to appear and be heard on the proposed annexation of territory to CFD No. 2 and the levy of special taxes within the territory proposed to be annexed.

Public Hearing for Resolution 38-15
VII.d. Approval of Resolution No. 38-15: Calling for an Election to Levy a Special Tax Within an Area Proposed to be Annexed to CFD No. 2 (7:45 p.m.)
Recommended Motion:
Approval of Resolution No. 38-15 to call and order a special election for the landowners to be annexed to be held on May 12, 2015.
Resolution No. 38-15: Calling an Election/Proposed Annexation into CFD No. 2
VII.e. Refinance CFD No. 2 Special Tax Bonds; Series 2004 (7:30 p.m.)
Recommended Motion:
Proceed with the necessary paperwork for refinancing the Series 2004 CFD #2 bonds.
At the Board of Education Meeting on March 5, 2015, the refinancing of the Series 2004 CFD #2 bonds was approved to reduce future long-term debt costs.  This action is to approve the necessary paperwork as presented for the refinancing of the bonds.
Agreement for Bond Counsel Services
Bond Purchase Agreement
Certificates of Participation
CFD No. 2 Board Cover Memo
Continuing Disclosure Certificate
Escrow Agreement
Estimated Cost of Issuance
Paying Agent Agreement
Preliminary Interested Parties List
Preliminary Official Statement
Preliminary Schedule of Events
Resolution No. 37-15 CFD No. 2 Special Tax Refunding Bonds
VII.f. New Secondary Course: Agriscience Systems Management (8:00 p.m.)
Recommended Motion:
Hear a presentation on a new secondary course, Agriscience Systems Management.  The Board may approve this course as presented or request for it to come back at a future date to include changes requested by the Board.
This integrated class combines an interdisciplinary approach to laboratory science and research with agricultural management principles. Using skills and principles learned in the course, students design systems and experiments to solve agricultural management issues currently facing the industry. Additionally, students will connect the products created in this class with industry activities to link real world encounters and implement skills demanded by both careers and post-secondary education institutions.

The course culminates with a field-based agriscience research project where students design and conduct an experiment to solve a relevant issue. Final projects will be eligible for Career Development Event competition at FFA events. Throughout the course, students will be graded on participation in intracurricular FFA activities as well as the development and maintenance of an ongoing Supervised Agricultural Experience (SAE) program.
Ag Program Course Sequence
Agriscience Systems Management Course Description
Capstone Course Presentation
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
Quick Summary / Abstract:

Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for May 7, 2015. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

The resubmit was successful.