Beginning in the fall of 2015, the Da Vinci Charter Academy’s administration staff and support programs currently housed at Emerson Junior High School will exceed their capacity within its current location due to a lack of available separate administrative office space.  The addition of a refurbished 24’ x 60’ (1,440 Sq. Ft.) relocatable office building has been identified as a reasonable alternative to locate the Da Vinci Charter Academy support staff adjacent to the Emerson Jr. High School program.

On March 19, 2015, the Board of Education approved Architectural, Civil, and Electrical Engineering Services for the Da Vinci Charter Academy Administration Office Building and Emerson Jr. High School Reroofing and Bleacher projects.  The plans and specifications for the portable classroom/office building project have been approved by the Division of the State Architect (Application No.02-112916).

At Holmes Jr. High School the existing portable restrooms, Bldg. No. N constructed in 2005, has been closed for two years due to extensive water damage.  Staff has investigated options to repair this facility and has determined that full replacement of the two existing 12’x40’ restroom portables is more cost effective. Staff proposes that the existing restroom buildings be replaced with newer units installed on the same foundation with improvements to address water intrusion issues.  The improvements will provide for an extended service life of 20 years. The plans and specifications for the portable restroom building project have been approved by the Division of the State Architect (Application No.02-112506) October 2012.

Because of an expeditious schedule, it is in the District’s best interest to purchase and install the relocatable classrooms under a piggyback contract pursuant to Public Contract Code Section 20118.  The District has selected Impact Construction Services, Inc., through a bid (Bid No. 130-00) procured and authorized by the Fairfax School District on April 24, 2014 and extended through April 24, 2016.  District staff has received an acceptable price proposal from Impact Construction Services, Inc. for Da Vinci Charter Academy classroom/office building at a total cost of $78,139 and $168,000 for two restroom buildings at Holmes Jr. High School.  This includes all the necessary building interior and exterior finishes and components. Impact Construction has provided a $30,000 credit for the two existing restroom buildings. The estimated site work and soft costs is approximately $100,000 for the Da Vinci Charter Academy & $80,000 for the Holmes Jr. H.S. to be issued at a later date via Lease-Leaseback agreement with Abide Builders, Inc.

Legal counsel has reviewed and approved all pertinent procurement documentation.

The purchase and installation of the portable administrative office will have no fiscal impact on the General Fund. The estimated total project costs for these two projects of $448,000 including associated site work and soft costs will be funded from Developer Fee Funds & Routine Restricted Maintenance.

After a competitive bid process, Waterproofing Associates Inc. has been selected to enter into negotiations and execute a Site Lease, Sublease Agreement, including a Guaranteed Maximum Sum, and Construction Services Agreement in order to complete the 2015 Deferred Maintenance Reroofing Projects.  This includes, but not limited to; demolition of existing roofing materials, preparation for new roofing, and installation of new single ply roofing per TREMCO Roofing Manufacture’s Specification Section 07530 at these five school sites.  Negotiations of the Site Lease and Sublease Agreement, including a Guaranteed Maximum Sum of $928,504, have been prepared for execution by the District.  Within the Negotiated Guaranteed Maximum Sum, the District has created two contract allowance categories, Asbestos Abatement ($10,000) and a General Project Contingency ($40,000) for unforeseen conditions and/or for other District directed additional scope of work.

All documentation has been reviewed and approved by District legal counsel.

The execution of the plans and specifications and lease-leaseback documents will have no fiscal impact on the General Fund.  Funding for the total project will be available through Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these re-roofing projects.

Landmark Construction has been selected as the primary lease-leaseback entity to enter into negotiations and execute a Site Lease, Sublease Agreement, including a Guaranteed Maximum Sum, and Construction Services Agreement in order to complete the Valley Oak Multipurpose Building Renovations, campus wide reroofing, and painting projects.  This includes, but is not limited to; interior building improvements, site work, new roofing for all site buildings, and painting of the Valley Oak Campus. 

Negotiations of the Site Lease and Sublease Agreement, including a Guaranteed Maximum Sum of $1,201,533.37, are complete and ready for execution by the District.  Within this GMP, the District will carry a $45,510 contingency for unforeseen conditions and a project allowance of $82,965.67 for specific items, if needed, and/or for other District directed additional scope of work.

All documentation has been reviewed and approved by District legal counsel.

The execution of the plans and specifications and lease-leaseback documents will have no fiscal impact on the General Fund.  Funding for the total project will be through deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these projects.

Tonight's recognition of the Citrus Circuits' victory is an acknowledgement of our robotics students, their team coaches, advisors, parents and community supporters/partners, whose human and fiscal contributions led to this celebratory outcome.

Citrus Circuits, the Davis High School robotics team, recently completed the most successful season in the team's 11-year history. In addition to winning all three regionals they participated in, Citrus Circuits won the World Championships, competing against 600 teams from around the world that represent the best of nearly 3,000 total teams in more than 30 countries.

The team was also honored this season with two of the highest individual awards presented annually by FIRST Robotics. Both student mechanical lead Megan Yamoah and lead coach Steve Harvey won regional finalist awards for exemplary leadership skills, dedication and inspiration to their community. The team also won the coveted Gracious Professionalism Award, given to the team that best provided technical assistance and support to other teams during the competition season. 

Citrus Circuits extended their passion for robotics and STEM education into the community by hosting technical workshops, holding the first annual “Women in STEM” conference, and creating seven FIRST Lego League teams for younger students. The team also started and mentored a new robotics team at Pioneer and Woodland high schools that qualified for the world championships in their first year. 

This success came during a year when Citrus Circuits, with support of the school district, moved to a new expanded shop facility at Davis Senior High School and developed a new curriculum for robotics engineering classes. Next year, the class is already planned to see a large expansion in student participation and additional levels of robotics education.

The report was created by Jim Herrington (CSEA President), Patty Liverman (CSEA Vice President) and Matt Best (DJUSD Associate Superintendent) and is designed to provide the reader with a thorough understanding of the DJUSD/CSEA Secretary Classification Study conducted from 2014-15. This study was jointly initiated by the district and CSEA leadership personnel to better understand what was happening within the secretary classification.  The last study of this type was conducted nearly 15 years ago and since then, several reclassification requests within the Secretary classification have precipitated the need to conduct this current study.

Jim Herrington, CSEA President and Associate Superintendent Matt Best interviewed the 55 secretaries employed by the Davis Joint Unified School District during the 2014-15 school year.  These 55 interviews were conducted over the span of 3 months.

Secretaries were asked to complete a detailed questionnaire, which helped the study team to better understand the job duties of each person. Additionally, each of the subjects were interviewed about:

1. The scope of their job description,
2. Tasks in the job description they weren't doing,
3. Tasks they were doing that were not captured in the job description,
4. Training needs they would like to see provided for their professional development; and
5. Staffing needs at the site or department, and departmental/site relations.

• Job Descriptions Updates
• General Job Classification Overview
• Training needs
• First Aid: Minor and Emergency
• Dedicated Funding for Secretarial Substitutes
• Trained Substitutes
• Reclassification Requests and Classification Related Concerns 
• Staffing
• Organizational Communication & Clear expectations

Review the proposed amendments to Board Bylaws 9100 and 9130, and Board Policy 1221 as a first reading.  The Board may also waive the second reading and approve the policies at this meeting.

At the February 19 Board meeting, Board Policy 9130 was revised to include the newly created District/County 2x2.  During this discussion, the Board also addressed the need to further review and revise Board Policy 9100 and Board Policy 9130 for clarity and to reflect current district practices.   Since that meeting the Board Policy Subcommittee has met to review the policies and submits the attached documents for the Board’s review and approval.  

Board Policy 1221 was created to clarify the roles and responsibilities of the Parcel Tax Oversight Committee.  The Board Policy Committee has met with staff regarding the suggested policy.  The policy has also been reviewed by the current Parcel Tax Oversight Committee.   

BP 3311 Business and Noninstructional Operations: This Policy is scheduled for review at the May 6 Board Policy Subcommittee meeting.

OR

Two Courses in Mathematics including completion of Common Core Math Course 3 and demonstrated understanding of Algebra I (1997) standards not covered in Common Core Math Course 3 content.

Provide appropriate resources to support students that may struggle to meet this requirement, such as math clinic courses and summer school opportunities.

1. Complete at least two courses in mathematics in grades nine through twelve.
2. One or a combination of these courses must meet or exceed the rigor of the content standards for Algebra I.

 DJUSD is appropriately staffed to offer Mathematics Clinic sections at Jr. and Sr. High Schools.

The California Code of Regulations, Title 5, requires all school districts that may need to use emergency permit teachers to estimate the number of emergency permits that may be needed in the upcoming school year. The estimate must be made public at the local governing board meeting. The estimate and governing board approval are sent to the Commission on Teacher Credentialing in an annual "Declaration of Need for Fully Qualified Educators." If a current "Declaration of Need" is not on file with the Commission, no emergency permits will be issued for use in the school district for that year. 

The information listed on the Declaration of Need form (Attachment 1) represents estimates based on previous years’ actual needs and on enrollment projections for 2015-2016. If new information develops and the need should arise to seek emergency permits in areas not listed on the form, then the district may submit that information at a later time and the Commission would be able to grant emergency permits in those areas. 

It should be emphasized that these permits would only be sought in emergency cases. For example, it may be necessary to fill a position that may come open immediately preceding the opening of school or during the school year. In the high percentages of cases, the district is able to fill positions with fully-credentialed certificated personnel through the established recruitment and hiring process.