Approve Comprehensive Safety Plan for Fairfield Elementary School.

Education Code 32286 and Board Policy 0450 states that all school sites must maintain a comprehensive safety plan to ensure that students and staff are safe and secure on campus and are free from physical or psychological harm.  Beginning in September, the Student Services Department has worked closely with sites to update their plans, conduct safety drills, and implement an emergency communication drill procedure.  The plans must be reviewed and updated by March 1 of each year and approved by the Governing Board.

Approve the Agreement for Architectural, Civil, and Electrical Engineering Services between the Davis Joint Unified School District and HMC Architects (HMC) for the Holmes Jr. High School Restroom Building Replacement Project.

In 2013, the restroom building complex (Bldg. N) was taken out of service due to severe water damage.  These (2) – 12’ x40’ portable restroom buildings were originally manufactured in 1999 and installed onsite under DSA application No. 02-101005 in 2005.  To repair these buildings is cost prohibited due to the extensive damage to the floors and wall areas.  

On May 7, 2015, the Governing Board approved Resolution No. 40-15 to purchase portable restroom buildings to replace these damaged units.  The replacement of these buildings will require Division of the State Architect review and approval. HMC Architects has the historic knowledge of the existing restroom buildings at Holmes Jr. High School Campus and can provide design services that will enable the District to fully restore these critical facilities with new restroom buildings for the staff and students this summer.

This agreement with HMC Architects, one of our district approved architect firms, will provide the required engineering and planning services to deliver a comprehensive design that will ensure the replacement restrooms will meet the approval of the State Architects Office.  

This project will have no fiscal impact on the General Fund.  The services outlined in the Agreement are based on the estimated design service time to complete the project scope. The fixed fee shall be computed based on a flat fee of $29,800.  Funding for the total project will be through deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these types of projects. Overall Deferred Maintenance Budget for this project is $250K

On May 1, 2014, the Board of Education approved a financial plan addressing many deferred maintenance projects throughout the District. On December 18, 2014, the Board approved an Architectural Services Agreement with HMC Architects and identified Landmark Construction, Inc. as the Lease Leaseback Contractor for these projects.

Staff has completed their negotiations for Holmes Jr. High School and recommends that the Board adopt resolution 45-15 to authorize the execution of a Site Lease, Sublease Agreement, and Construction Services Agreement to Landmark Construction, Inc. The project scope includes but not limited to; demolition of six existing classrooms, site and utility work, the installation of six new energy efficient buildings (Project Frog), interior finishes, and the reroofing of seven relocatable buildings.  The Guaranteed Maximum Price (GMP) for this scope of work is $ 2,571,648.  

Included in the GMP, the District will carry a $175,000 contingency value for unforeseen conditions and a project allowance of $49,496 for very specific items, if needed, and/or for other District directed additional scope of work.

The Project plans and specifications were approved by DSA (02-114123) on May 13, 2015 and all Lease Leaseback documentation has been reviewed by District legal counsel.

The execution of the plans and specifications and lease-leaseback documents will have no fiscal impact on the General Fund.  Funding for the total project will be through the deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these projects.

On May 1, 2014, the Board of Education approved a financial plan addressing many deferred maintenance projects throughout the District. On December 18, 2014, the Board approved an Architectural Services Agreement with HMC Architects and identified Landmark Construction, Inc. as the Lease Leaseback Contractor for these projects.

Staff has completed their negotiations for Cesar Chavez Elementary School and recommends that the Board adopt resolution 46-15 to authorize the execution of a Site Lease, Sublease, and Construction Services Agreements to Landmark Construction, Inc. The project scope includes but not limited to; demolition of six existing classrooms, site and utility work, the installation of six new energy efficient buildings (Project Frog), interior finishes, re-roofing and the painting of all campus buildings.  The Guaranteed Maximum Price (GMP) for this scope of work is $3,396,916.

Included in the GMP, the District will carry a $210,000 contingency value for unforeseen conditions and a project allowance of $85,856 for very specific items, if needed, and/or for other District directed additional scopes of work.

The Project plans and specifications were approved by DSA (02-114122) on May 13, 2015 and all Lease Leaseback documentation has been reviewed by District legal counsel.

The execution of the plans and specifications and lease-leaseback documents will have no fiscal impact on the General Fund.  Funding for the total project will be through the deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these projects.

The district's Local Control Accountability Plan (Goal 6) and the Strategic Plan (goal 3, specific result D) call for the following:

LCAP Goal 6

• Conduct a district-wide climate assessment to obtain base line climate data.  
• The school culture/climate tool will have particular focus on cultural attributes that correlate to success of student groups identified in the LCAP.

Strategic Plan Goal 3 Specific Result D

• Assess, build and support school culture to bolster academic success and connectedness.

• Form a district task force made up of representatives of teachers, administrators, parents, and middle and high school students to select and develop district-wide and site-based school culture assessment tools.
• Research and select school culture assessment tools so district can tap into best practices and experience of school culture improvement. Particular focus should be on cultural attributes that correlate to success of groups identified in the LCAP. This may lead to policy recommendations to the Board of Education. District and schools identify characteristics of a healthy school culture based on research.
• Conduct district-wide assessments to obtain base line results and share with stake holder groups (parents, students, teachers, administrators, school board) and help identify issues and assets.
• District leadership and staff examine results of districtwide school culture assessments and report results both on a district-wide and school-specific basis.

The district formed a climate survey taskforce, which met five times during the 2014-15 school year. 

Climate Survey Task force members

Matt Best - Associate Superintendent
Alan Hirsch - Parent
Anastasia Panagakos - Parent
Mary Sue Benz - Parent
Mary Ponce - Elementary Principal
Sophia Rubio - Student
Troy Allen - Secondary Principal|
Tom McHale - Secondary Vice Principal
Colin Unger - Student
Hailey Levien - Student
Kate Snow - Climate Coordinator
John Troidel - Community Member
Ashley Hamrick - Secondary Teacher
Laura Anderson - Elementary Teacher
Zoe Nijjar - Student

The committee reviewed relevant research regarding student perception of school climate and the core elements of surveys that assessed climate. The committee created a matrix (attached) of what elements they believed should be included in a survey and cross referenced those with the essential research based elements. This matrix was used to assess the various survey tools. 

Other factors that were also used to assess the various products included, but are not limited to:

More can be found about Youth Truth at http://www.youthtruthsurvey.org/

Authorize a budget for procuring the services of an expert security consulting firm to conduct a districtwide safety assessment of current policies, procedures, and physical space at all district school sites.  The recommendations obtained from the report will be incorporated in the development of a districtwide safety improvement action plan.

The Board, Superintendent, staff and parents continue to rank school safety as a priority for our school sites and the ongoing education of our students.  In order to improve our site comprehensive safety plans and to develop a comprehensive action plan for improvements to school safety, the district wishes to conduct a review of current school safety policies and procedures and to identify reasonable and effective security improvements to school campuses. 

 In an effort to provide the data necessary to create an action plan for safety improvements, the District in concert with volunteer experts, has researched  the services of security consulting firms with expertise in conducting comprehensive safety and security assessments for K-12 schools.

The security assessment would include a review of existing policies, procedures, comprehensive safety plans, existing security reports or research, physical site designs, security incident reports, and crime statistics.  It would involve interviews with district and school site security staff, administrators, school staff, parents, Davis Police and Fire and pertinent community members.  The scope would be to review all school sites in the district.

Once the assessments are complete, the Director of Student Support Services will chair a safety committee of district stakeholders and community partners to prioritize and begin implementation of safety recommendations. 

$20,000-$40,000 ($10-15,000 can be obtained from North Bay Safety Credits)

In October 2014, the DJUSD Board of Trustees directed the superintendent to seek help from land planning & developing consultants for preliminary feasibility studies on the best use(s) for the 5th and B Streets property.  The superintendent was also encouraged to coordinate efforts with the City of Davis.  Since November, the superintendent has worked with City of Davis staff to form a partnership with Sacramento Area Council of Governments (SACOG) and Portland State University to initiate a process that would involve stakeholders in a study to determine best development use(s) for the 5th & B Streets property.

Through this partnership a proposal has been submitted by SACOG to DJUSD and the City of Davis for review and approval.

The Urban Sustainability Accelerator (USA) at Portland State University, and the Sacramento Area Council of Governments (SACOG) have offered to assist the Davis Joint Unified School District (DJUSD or School District) in creating a set of redevelopment concepts for the school district administrative offices property at 526 B Street, consisting of 2.2 acres adjacent to downtown Davis. This offer of technical assistance is through a grant received by SACOG through the State’s Strategic Growth Council.

 SACOG/USA will provide strategic assistance in:

 (a) conceiving financially feasible redevelopment concepts for the School District property that are  land-efficient and achieve the School District’s objectives;

 (b) addressing associated public and neighborhood concerns about redevelopment of the site including scale, density, design and traffic impacts; and

 (c) identifying city regulatory barriers to this type of redevelopment and suggesting ways to overcome  those barriers

Hear an update regarding the formation of a DJUSD CTE/STEAM Advisory Committee and receive Board feedback.

CTE = Career Technical Education
STEAM = Science, Technology, Engineering, Agriculture/Arts & Mathematics

Specific Result 4c/Action Step 2 in the Board adopted Strategic Plan calls for the development of alternative pathways for graduating DJUSD students. 

The action reads as follows: "Define pathways for career success that do not include a 4 year postsecondary education."

STEM centered career technical pathways provide a means to achieve this goal. DJUSD currently has an active CTE committee that meets once per quarter.  We are looking to combine this functioning professional group with additional members of the STEAM community and have them meet more frequently. 

Their initial focus would be to:

a. Work with Instructional services to evaluate courses
b. Identify gaps in current pathways
c. Balance A-G Cal State and UC requirements
3. Develop Courses/Capstone Courses
4. Help identify internships for students
5. Build K-12 articulation with businesses, community colleges and universities

CTE/STEAM focuses on innovation, hands on learning and student goals.  As "A leading center of educational innovation" in the Sacramento Region and State,  the formation of a CTE/STEAM advisory is one step we can take to ensure our innovative legacy.

____________________________________________________________________________________

The current CTE committee is made up of the following DJUSD and community professionals and organizations:

Kevin Anderson, DHS Computers
Jeanne Pettigrew, DHS Food Services
Alex Hess, Ag Science
Ellie Michel, Ag & FFA
Robert Thayer, Auto/Travel
Gary Pearson, Ag Science
Katherine Peters, Stage Crafts
Antonia Slagle, Coordinator
Schillings Robotics
Roseville Robotics

Approve Resolution No. 43-15 to certify results of the election, order the annexation and waive further reading of the proposed ordinance.