Mrs. Laura Pearson, President Ms. Stacy Dobbs, Clerk Mrs. Mayreen Burk, Member Mrs. Susan Christopher, Member Mr. Fred Malcomb, Member Mr. Steve Doyle, Superintendent Mrs. Janene Maxon, Assistant Superintendent of Educational Services Ms. Linette Hodson, Chief Business Official Mr. Jaime Garcia, Director of Facilities Ms. Kim Tredick, Director of Student Support Services Mrs. Charmin Ortega, Executive Assistant to the Superintendent

With respect to every item of business to be discussed in closed session pursuant to GC Section 54956.8

Property:  Proposed school site in the Landmark Village south of State Route 126

Agency Negotiator:  Steve Doyle, Superintendent

Negotiating Parties:  Five Points LLC

Under Negotiation:  Price and Terms of Payment 

Following the administration of the Oath of Office, the re-elected and appointed Board Members will take their seats at the head table.

This resolution is being retroactively adopted as of December 5, 2018 as Dr. Clegg's retirement celebration is being held on that date.

The Castaic Union School District celebrates Mr. Lopez for his 23 years of service in our Maintenance Department.

A correction was made to Mr. Lopez' number of years of service.

Unless a Trustee has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the consent items are approved with a single motion by the Board of Trustees.

Some districts must adopt a new Certification of Signatures at their required annual organizational meeting.  The effective period of the certification should be the date of the 2018 organizational meeting through the date scheduled for the 2019 annual organizational meeting.  Board Members, Superintendent, Chief Business Official, Assistant Superintendent of Educational Services, Director of Facilities, Assistant Director of Human Resources, and Supervisor of Business Services must sign the Certification of Signatures form and thereafter are authorized to sign District documents.

Adopt resolution as submitted.

There is no fiscal impact on the District.

Castaic Elementary School received a donation in the amount of $100.00 from the Zeltser Family, and a donation of $75.00 from Carolyn Haselkorn.  Castaic Middle School received a donation of a Lecturn valued at $448.35 from Mayreen Burk.  Northlake Hills Elementary School received a donation in the amount of $360.00 from Edison International.

The middle school has several items that have been damaged or considered unusable. One of the portables that is full of furniture will be used as a construction trailer and will need to be emptied of the contents and stored. All items that are usable will be moved into existing storage and all other items will be disposed of. The enclosed list of furniture will be discarded.

Approve item as submitted.

Unknown as this time.

The proposal is to fill in the sandbox at Castaic Elementary School with concrete. This will bring to surface up to the current level of concrete and remove all issues associated with a sand pit. All work will be performed over the winter break.

Approve item as submitted.

$3,885.00 from the Restricted Maintenance Account.

The first interim budget report is due mid-December to LACOE. This first report provides a look at revenues and expenses through mid-October as well as projected totals through the end of the current year and two out years. 

Approve item as submitted.

Ending fund balances are included in the report.

The Castaic Union School District calendar of proposed 2019 School Board Meetings is attached for approval.  

A correction to the calendar was made in accordance with the November 8, 2018 Board of Trustees meeting.

Approve item as submitted.

There is no fiscal impact to the District.

VTD has submitted a renewal contract for non-audit services for the 2018-2019 school year. The District has contracted with VTD since 2014-2015 for services related to capital assets, internal controls, budget preparation and reporting requirements. 

VTD provided the District with support and review of internal control practices and budget preparation during the District's financial crisis. Since then there has been significant changes in the Business Office and VTD has provided training in several areas, including capital assets and budget preparation, to new Business Office staff. Our usage of their services has decreased over the past few years ($73,000.00 in 2014-2015 to $19,000.00 in 2017-2018) but they are a valuable source of knowledge for GASB reporting, time keeping requirements for our federal programs, capital assets tracking, etc.

Approve item as submitted.

Not to exceed $20,000.00.

Subscription licensing gives the District rights to use products and upgrades throughout the licensing period.  Pricing is based on FTE, not on the number of computers within the District.  Included our Operating systems and all Microsoft Office licensing along with access to the Microsoft Learning Academy.  This renewal will be a one year agreement.

Approve item as submitted.

$10,470.80 from the General Fund.

To support the expansion of District arts coordination to oversee teacher professional development and residency programs.  This agreement explains the provisions and terms agreed upon by the County of Los Angeles and the District.  

Approve item as submitted.

$9,600.00 Matching Funds from Title 2.

Quote from Curriculum Associates to provide i-Ready Math Diagnostic and Instruction Site License for one (1) year for Castaic Elementary, Live Oak Elementary, Northlake Hills Elementary,  and Castaic Middle Schools. 

Funding of $48,450.00 from LCFF budget.

Bus 14 is a larger diesel but that provides transportation for general education and field trips. It is a larger capacity bus that is used on a regular basis in the fleet.

Approve item as submitted.

$7,373.06 from the General Funds.

Each year, member boards elect representatives from 21 geographic regions to CSBA's Delegate Assembly. The Delegate Assembly is a vital link in the association's governance structure and sets the general policy direction for the association. Working with the local districts, county offices, the Board of Directors, and Executive Committee, Delegates ensure that the association promotes the interests of school districts and county offices of education throughout the state. There are two required Delegate Assembly meetings each year. In 2019, the first meeting will be May 18-19 in Sacramento and the second one will be November 4-5 in San Diego preceding CSBA's Annual Education Conference and trade show.

Nomination and candidate biographical sketch forms for CSBA's Delegate Assembly are now being accepted until Monday, January 7, 2019.

Determine whether nominations shall be made.

There is no fiscal impact on the District.

This policy is being updated to add a prohibition against accepting any gift, grant, or bequest that promotes the use of non-nutritious foods or beverages and provides that any advertising used by a corporate sponsor meet the standards specified in BP 1325 – Advertising and Promotion.

This policy and regulation are being updated to reflect NEW LAW (AB 752, 2017) which prohibits the expulsion of a child enrolled in a California State Preschool Program unless the District has taken specified steps and the child’s continued enrollment presents a serious safety threat to the child or other enrolled children.  The policy also adds data collection on the type of firearm involved in any expulsion for firearm possession, in accordance with federal law.  The regulation also revises the section on “Final Action by the Board” to correct the location in policy where acts requiring “mandatory recommendation and mandatory expulsion” are listed.

This policy is being updated to reflect NEW LAW (AB 1808) which allows districts to place 4 year-old children enrolled in the California State Preschool Program into a Transitional Kindergarten Program and to commingle children from both programs into the same classroom under specified conditions.

This policy is being updated to delete references to the obsolete API and add the California School Dashboard as a source for multiple state and local indicators of strengths and areas in need of improvement in each priority area addressed by the LCAP.  The section on “Federal Program Monitoring” is being deleted as the focus of the policy is on program effectiveness rather than compliance with program requirements.

This bylaw is being updated to reflect NEW LAW (AB 2449) which changes the commencement of the term of office of Board members from the first Friday in December following their election to the second Friday in December.  It also provides that, if the District chooses or is required to consolidate its Board elections with the local municipal or state primary or general elections, elections could occur in even-numbered years and the term of incumbent Board members would be extended to align with the next election.

At the organizational meeting of January 20, 2000 initial officers for the Corporation were elected. As changes occur within the School Board, similar changes will be made to the membership of the Corporation’s governing board. As per Bylaws:

The President shall at all times be the President of the Board of Trustees of the Castaic Union School District and shall be the chief executive officer of the Corporation. (Article 5, section 5.05).

The Vice-President at all times will be the Clerk of the Board of Trustees of the Castaic Union School District. (Article 5, section 5.06).

The Secretary shall at all times be the Clerk of the Board of Trustees of the Castaic Union School District. (Article 5, Section 5.07)

The Chief Financial Officer shall at all times be the Superintendent of the Castaic Union School District and shall have the additional title as “Treasurer”. (Article 5, section 5.08).

For the 2018 calendar year:

Laura Pearson - President

Stacy Dobbs - Vice President and Secretary

Steve Doyle - Chief Financial Officer

The California Government Code 3547 requires that the initial proposals of both a Union and a Board of Trustees be "sunshined" at public meetings, that a public hearing at a subsequent meeting to allow for public comment on each proposal. This item is the first step in CSUS's side of the process.

Present and "Sunshine" CUSD's successor proposal to the CUSD Board of Trustees.

No substantial impact from this action separate from the overall impact of the collective bargaining process.