Approval of Agenda

That the Board Ratify Personnel Action Report (Certificated).

The attached agreement of for professional general legal services for 2020-21.

This form is sent every year to obtain the names of league representatives to every league in the state and to make sure that the league representatives are designated by school district or school governing boards.  It is a legal requirement that league representatives be so designated. 

Valent USA is an agricultural company that focuses on innovative, technological herbicides, insecticides, fungicides, plant growth regulators and other product types for crop production and pest management.  They wish to partner with our district on the McCaffrey Farm project and have donated $1,400 for the purchase of materials and equipment for the farm.  They were also instrumental  in helping us obtain the Seeds for Bees Grant, which supplied cover crop seeds for soil improvements this past winter.

Donations must be approved by the Board of Trustees.

$1,400 net to the McCaffrey Farm project. 

Approve the $1,400 donation from Valent USA.

The Agriculture Incentive Grant is the main source of funding for agriculture programs.  This grant requires programs to meet the quality criteria in the areas of curriculum and instruction, leadership and citizenship development, practical application of occupational skills, facilities, community, business, and industry involvement, career guidance, program promotion, and program accountability and planning.  In exchange for meeting these standards the state will grant our district money to offer agricultural education courses.  Additional money is also granted if excellence is achieved in the areas of retention, state degree recipients, program completion, class size, project period, and year-around employment for agriculture teachers. 

This grant must be approved by the Board of Trustees.

$23,776.00 to be paid by the district fund, as this is a matching grant.

Approve Agriculture Incentive Grant for Liberty Ranch High School. 

The Agriculture Incentive Grant funds the Agriculture program throughout the year.  It pays for classroom materials, supplies, transportation costs, conferences, and any other necessary equipment for the program.

LCAP Goal:

• College and Career Readiness for All Students
• Rigorous Learning and High Achievement for All
• Transparent Communication and Engagement of All Stakeholders
• Safe, Healthy, and Supportive School/Work Environment for All

The grant application must be approved by the Board of Trustees.

The Agriculture Incentive Grant Award application is for $26,360 and will require matching funds from the District. 

To approve the 2020-2021 Agriculture Incentive Grant and submit to the California Department of Education by June 30, 2020.

The District seeks board approval to accept Mother Lode Van & Storage proposal for moving all equipment and furniture existing classrooms to GHS Biomedical - Science  Bldg. 

Moves will be done to allow GHS Biomedical - Science  Bldg to be ready for students by the start of the 2020-21 school year (August 2020).

Mother Lode Van & Storage has worked with the district on other projects and have proven to be a professional moving company with fees which are standard for the industry. 

Mother Lode Van & Storage quote of $21,303.03 was $17,966.97 below the second quote ($39,270.00) received for these moves.

The total estimated budget for these moves will be $21,303.03

That the board approve the agreement with Mother Lode Van & Storage for moving services related to the Galt High School Biomedical - Science building activation.

ParentSquare's platform unifies all communication tools from the district to the classroom, with oversight throughout and powerful reporting metrics.  With multi-directional communication, transition to 100 plus languages and access via app, email, text, voice and web portal, ParentSquare helps Districts engage all families, regardless of language or socioeconomic barriers.  This communication platform offers mass notifications, school services and classroom communications.    

Currently, the District uses multiple communication platforms.  ParentSquare will streamline the District's communication, creating a one-stop shop for parents to access all communications, including emergency alerts, phone-dialers, newsletters, events, forms and permission slips, attendance notices, and progress and report cards. 

ParentSquare total invoice fee for 2020-2021: $12,250.00 (Includes a one-time set up fee of $1,500).

Annual invoice fee after year 1:  $10,750.00

The District pays yearly fees of $10,720.00 for multiple communication platforms and approximately $6,930 in postage to mail student progress and report cards. ParentSquare provides a cost savings to the District of $5,400 for the 20-21 school year and $6,900 each year after.  

Change order #1 for the Liberty Ranch High School Ag Building 700 Remediation project is being submitted for board approval. This change order includes a total of 4 individual changes (PCI's) which were required to complete the project to date.  Each change item (PCI) includes a brief summary and associated change in contract value. 

One change (PCI 0002) covers all changes mandated by DSA during the approval process. These changes totaled $92,222. The base contract with Swinerton Builders was based on non-DSA approved plans/specs and the contractor notified the district, at contract signing, that all DSA mandated changes coming out of the review process would be additive to the base bid.

Two changes (PCI 0005 & PCI 0011) are the result of changes requested by the district architect/water intrusion experts (DTR). These 2 changes (PCIs) were needed to ensure the Weather Barrier substrate was warrantable by the vendor. Total costs for these 2 changes was $15,239,

The final change (PCI 0023) was related to strengthening the transformer roof curbs as required by the district structural engineer (TSA). This change cost $20,557.

Total cost of change order #01 is $128,018 (~3.9% of base contract).

That the Board approve change order #1 for Liberty Ranch High School Agriculture Building 700 Remediation project.

Only districts that elect by-trustee areas are immune from California Voting Rights Act ("CVRA") liability. The CVRA defines at-large elections as a methodology where candidates must simply reside in the District and are voted on by all of the District's voters. Ed. Code § 5030(a). The District currently uses an at-large system of electing its Board members.

The District wishes to ensure compliance with the CVRA or, at minimum, avoid the potential for costly litigation under the CVRA.

In furtherance of this objective, the District intends to make the transition to a by-trustee area method of election in time for the next governing board member election in November of 2022.

It is recommended that the Board adopt Resolution No. 1920-14.

GJUHSD received a CVRA (California Voting Rights Act) demand letter from the legal firm Shenkman and Hughes, PC in Malibu, California, portending to represent individuals in the district boundaries whose voting rights are allegedly violated under the CVRA by the existence of "at-large" elections as opposed to "trustee area" voting.  California law related to the enforcement of CVRA allows for a legal firm that brings such action to an elected entity (school board, city council, district board, etc.) to collect a maximum of $30,000 from the elected entity for initial legal and demographic activities, and additional fees and damages if such an entity does not complete the transition from at-large elections to electoral districts. Strict timelines and activities, including demographic studies and at least four separate public hearings are required for this CVRA transition. 

Approval of this settlement agreement provides additional time for GJUHSD to conduct the necessary studies, hearings, and activities to comply with CVRA, so that the process is completed for the 2022 election.  Additionally, Shenkman and Hughes is able to obtain the fee provided by law.

Pursuant to Elections Code §10403, the District is required to file a resolution requesting consolidation and setting forth the exact form of any question(s) or office(s) to be voted upon at such election.

The resolution requesting the consolidation shall be adopted and filed with the Voter Registration and Elections Office, Counties of Sacramento and San Joaquin. 

Two GJUHSD school board seats are up for election in November 2020. This resolution provides that names of candidates will appear on the November ballots for election in Sacramento and San Joaquin county for the voters within the GJUHSD district boundaries.

Approve Resolution No. 1920-15 Calling Presidential General Election

Traditionally, in-person graduation ceremonies are held at the end of the school year to honor, celebrate, and proclaim that graduating seniors are indeed high school graduates of Galt, Liberty Ranch, and Estrellita High Schools, having met the state and Board Policy requirements for graduation.

For the Class of 2020, the COVID-19 pandemic has disrupted these events.  At this time, August 22  has tentatively been targeted as a date to hold a postponed graduation event as public health orders allow and graduates desire.  In the meantime, this resolution serves as the Board of Trustee's proclamation for students who have met the amended graduation requirements that they have duly graduated from Galt, Liberty Ranch, and Estrellita High Schools.

The CBO will provide an update on the Governor's 2020-21 Proposed Budget and the current status of the proposal. An overview of the impacts of the proposal to the District and a timeline of what to expect going forward will be presented. 

The COVID-19 pandemic necessitated the physical closure of school facilities on March 16, 2020, transitioning to distance learning through the end of the school year on May 29, 2020.

In the Governor's Phase 2 of reopening facilities and activities, schools are slated to conditionally reopen with a number of parameters and restrictions in place, conditioned on public health orders and particular criteria related to the spread, rates, and mitigation capabilities for the coronavirus.  In recent days, GJUHSD has received information (attached) from SCOE/SCPH (Sacramento County Office of Education and Sacramento Public Health), CDPH (California Department of Public Health), and CDE (California Department of Education). Ultimately, California law invests broad and final authority with public health authorities over operations and activities in all forms.

Staff has been closely and carefully monitoring events and activities related to the response to COVID-19 and the orders, directions, recommendations, and parameters of the relevant authorities and governmental entities.  Staff has been working very hard to fully plan for five possible scenarios for the opening and conducting of all school activities in the 2020-2021 school year, and will provide an update on this planning and the possible scenarios to the Board in this information item.

This past semester, the awnings above the interior walkways of the "60s wing" of Galt High School have been scrutinized and ultimately inspected by a structural engineer for structural integrity and holding up the HVAC units that provide heating and air conditioning to the rooms in those wings.  It has been determined that the structural integrity of the awnings themselves are compromised and insufficient to continue to support the HVAC units for those rooms.

Staff will update the Board on costs and options related to egress or isolation of the classrooms in the 60s wing.