Public comment regarding closed session items will be received before the Board goes into closed session.

Special Recognition: 

The Board of Education would like to recognize Modesto City Schools' Nutrition Services Center's staff and  Senior Director, Criss Atwell for the excellent service they provide.

Information concerning the consent items listed below has been forwarded to each Board member prior to this meeting for study and is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street; Modesto City Schools Superintendent’s Office and Receptionist’s Desk, 426 Locust Street, Modesto.

Copies of the complete agenda are available at the Board meeting, 425 Locust Street. Unless some member of the audience or Board member has a question concerning an item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board.  The action taken by the Board in approving consent items is set forth in the explanation of the individual items.

Board Bylaw 9322 (b):

Members of the public may address the Board of Education on matters not on the agenda.

Complaints against specific District employees should be resolved through the District’s Personnel Complaint Procedure. The right to address the Board does not exempt the speaker from any potential liability for defamation. The proceedings of the Board are recorded and are a part of the public record.

The Period for Public Presentation is limited to 30 minutes. Time will be allotted equally to individuals based on the number of request cards submitted.  The maximum for any one speaker is three minutes.

The law limits the response of Board members and prohibits the Board from taking any formal action.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate/Assistant Principals, Principals, and the Senior Director(s), Educational Services, for review and recommendation.

GOAL ALIGNMENT

1.1 Ensure Great Instruction First Time
1.2 Increase students being identified as “prepared” in the college/career indicators.
1.3 Increase English Learner growth toward English proficiency.
 

The following revised course outlines, including texts, have been approved by representative teachers, the Junior High School Assistant Principals, Principals, and the Senior Director(s), Educational Services.

                                                                  Revised Courses

                                                                  7 Language Arts

                                                                  7 Language Arts Honors GATE

                                                                  8 Language Arts

                                                                  8 Language Arts Honors GATE

Copies of course outlines are available for review in the office of Educational Services.

It is recommended that the Board of Education approve the revised junior high school course outlines:  English Language Arts.

The Local Control Funding Formula (LCFF) is designed to close the achievement gap by providing additional funds to support improved student outcomes and accountability.  We must develop a plan locally that achieves improved results.  The LCFF accountability system requires that districts develop a three-year Local Control and Accountability Plan (LCAP) and annually update it.

GOAL ALIGNMENT

1: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.

2: Ensure all employees have access to high quality professional development.

3: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

4.3: Invest in school facilities and infrastructure for safe and clean facilities.

4.4: Plan and implement short and long-term strategies to decrease declining enrollment.
 

The LCAP must identify goals based on state priorities for all students, numerically significant subgroups, students with disabilities and eligible students.  Additionally, the statute requires engagement with a variety of stakeholders in the development of the plan.  Modesto City Schools has held twenty-three (23) meetings and/or workshops for staff and community members asking for input to develop the LCAP draft.  Prior to the approval of the plan, the district must review the draft in a public hearing in order to receive additional feedback from interested stakeholders.  That public hearing took place on June 3, 2019.

Modesto City Schools’ staff has completed the requirements necessary to compose a draft LCAP and has presented it in a public hearing.  Input was received and agreed-upon revisions have been made.  The LCAP is now being submitted for approval by the Modesto City Schools Board of Education.

The LCAP can be accessed at www.mcs4kids.com.  Copies of the LCAP are also available in the Superintendent’s office.

It is recommended that the Board of Education approve the Local Control and Accountability Plan (LCAP).

The purpose of the Task Force was to respond to the needs of staff, students, and the community by defining school safety, and explore the further development of safety conditions, through five identified focus areas. 

The report will update the Board of Trustees on the recommendations of the Safety Task Force, for both short-term and long-term, goals and initiatives.

Goal Three:  Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community members.

The MDT works to facilitate the expedited identification, assessment, intervention, and management of individuals who are moving on a pathway to violence.

The Memorandum of Understanding will include representatives from the Modesto Police Department, Community Services Agency, Behavioral Health and Recovery Services, Sheriff, Probation Department, District Attorney, Health Services Agency, Stanislaus County Office of Education, and school districts in Stanislaus County.

GOAL ALIGNMENT

4.0  Ensure the District is fiscally and operationally sound.

4.1 Implement sustainable plan for the budget under the Local Control Funding Formula

 A budget has been prepared for Board approval that incorporates State funding levels based on the Governor’s January and revised May budget proposal.  Potential revisions will be brought to the Board when the impact of the final State budget is known.

1. General Fund Summary

These reports show the 2018/19 estimated actuals and the 2019/20 proposed adopted budget.  There are separate columns under each year; the Unrestricted General Fund budget, the Restricted General Fund budget, and the combined Restricted and Unrestricted General Fund budget.

Projected year-end totals maintain the required 3% Unrestricted General Fund reserve levels and meet all mandatory obligations.  

Restricted categorical resources make necessary reductions to remain fiscally solvent, thereby not requiring a contribution from the Unrestricted General Fund.  Exception to this assumption is the categorical resource of Special Education which currently requires a contribution from the Unrestricted General Fund.

2. Multi-Year Financial Projection

A district’s financial certification must include the two subsequent fiscal years.  This forces a look at the long-term effects of current financial decisions.  The three-year financial projections are based on known factors and estimates of future costs of current District operations.

Average Daily Attendance

• Enrollment in 2019/20 is projected to decrease by 232 students in Elementary and increase by an additional 32 pupils in High School.

• ADA is projected to decrease by 219.01 in Elementary and increase by an additional 30.21 in High School.

• For the remaining years, enrollment is projected as flat.

Revenue

LCFF 

• 2019/20 – 3.26% COLA and continued 100% gap closure
• 2020/21 – 3.00% COLA
• 2021/22 – 2.80% COLA

Federal 

• Federal funding in Title I, Title II and Title III is anticipated to drop by approximately 10% in 2019/20, and the budgets have been adjusted accordingly.

State

• Mandate Block Grant projections at $32 per K-8 ADA and $61 per 9-12 ADA, based on prior year P-2 
  
• Lottery funding of $48/ADA – Restricted and $146/ADA – Unrestricted
  

Expenditures

• Proposed LCAP items for 2019/20 have been included in the draft budget.  Staff will revise the LCAP items as needed based on the LCAP hearing and then include those adjustments in the adopted budget.
• Estimated budget savings of $12 million remain incorporated into the multi-year projection for the budget and subsequent two years.  
• Supplemental and Concentration budget dollars allocated will be fully expended. 
• Restricted categorical budget dollars allocated will be fully expended. 
• Pension Reform

Public Employees Retirement System (PERS) rates

2019/20 – 20.733% – Additional 2.671% over 2018/19

2020/21 – 23.60% – Additional 5.538% over 2018/19 

2021/22 – 24.90% – Additional 6.838% over 2018/19

Proposed State Teachers Retirement System (STRS) rates

2019/20 – 16.70% – Additional 0.42% over 2018/19

2020/21 – 18.10% – Additional 1.82% over 2018/19

2021/22 – 17.80% – Additional 1.52% over 2018/19

• Transfers Out

Auditorium Replacement Reserve - $43,100
Reprographics Equipment Replacement Reserve - $14,000
White Fleet Vehicle Replacement Reserve - $275,000
Bus Replacement Reserve - $150,000
CSEA Retiree Reserve - $139,000
Managers Retiree Reserve - $130,000
Adult Career Technical Education - $250,000
Qualified School Construction Bond Sinking Fund - $400,000
Curriculum Delivery Reserve - $2,500,000
Property & Liability 1:1 Device Insurance - $119,063
Emergency Facility Needs - maintain balance of $2,000,000
9-12 Facility Improvement - $2,000,000
Deferred Maintenance LCFF Transfer - $2,000,000
Deferred Maintenance RRM Transfer - $2,000,000

Fund Balance

The Net Increase/(Decrease) in Fund Balance line compares current year expenses against current year revenues without regard to the beginning balance carried forward from the prior year.  Generally this line, if negative, indicates deficit spending.  If the deficit results from spending the reserves that have been accumulated over a number of years, the deficit spending is not cause for concern.  If it represents actual current year expenses that exceed current year revenue, then budget cuts will be necessary.

The 2019/20 Unrestricted budget is currently projected to end the year with a net decrease in fund balance of $15.0 million.  In 2020/21 and 2021/22, the District is projected to end with a net decrease of $13.3 million and $9.9 million respectively.   

Ending Balance represents what did not get spent in the current year.  It is not an unobligated balance.  The ending balance should cover all State-required and Board-assigned reserves, long-term obligations and carry-over obligations from the prior year.  A trend of declining ending balance that isn’t planned is cause for concern.  If the ending balance in current or projected future years cannot cover the required reserve level, the District’s financial adoption status is disapproved.

It is important to note the difference between Restricted and Unrestricted fund balance.  The Restricted funds can only be used for specific programs. 

The Board has assigned the following reserves from the Unrestricted Ending Balance:  

• Appropriation for Economic Uncertainty – The state requires districts to reserve 3% of total General Fund expenditures for Economic Uncertainty.  In alignment with strategic goal 4.1, on May 13, 2019 the Board approved increasing the District’s reserve to a total of 6%.  An increase to 6% is reflected in the multi-year projections in 2019/20 and 2020/21, but the District’s current projections indicate that amount will need to drop back to the state mandated 3% level in 2021/22 due to availability of fund balance. 

• LCAP Supplemental and Concentration Proportionality – This amount is calculated based on the “unduplicated” population percentages and funding through the LCFF.  This balance represents dollars increased through gap and COLA that have not yet been budgeted through the LCAP process. 

• County Cash Fair Market Value (FMV) Adjustment – Established at the end of fiscal year by the District auditors, the line represents the book value of the District’s share of an external investment fund.  

• Carryover Obligation - Miscellaneous – This amount fluctuates each year based on the approved carryover.  Carryover requests can include parking citations, restitution, delayed supply orders, and periodic expenditures.

• Onetime Expenditures – Replenished to $250,000 at the beginning of each fiscal year.  Funds are used to offset unexpected, non-budgeted purchases in the year.  Historic expenditures have included testing chairs, small equipment and site requests.  

Unassigned Balance is the amount of the ending balance that is not committed after all required and assigned reserves have been set aside.  A negative unassigned balance line indicates that some assigned reserves may need to be eliminated.  A continued trend of decreasing or negative unassigned balance will eventually lead to not meeting the required reserves.  The unassigned balance line will also show how much is available in current and future years to cover District priorities and programs, including any negotiation settlements.

3. Criteria and Standards

The criteria and standards software automatically compares a district’s financial and enrollment data to arbitrarily calculated averages.  These comparisons can alert a district to financial anomalies but can also be arbitrary and not relevant to a particular district’s situation.  “Not met” standards require an explanation.

The format still does not factor in fiscal anomalies that skew the three-year average calculations.  These variances can result in “not met” status for items throughout the criteria and standards.  Variances occur as a result of the District posting deferred revenue and carryover.

4. Other Funds

The status for all other special funds maintained by the District is shown.

5. Cash Flow Summary

Districts monitor both fund balance and actual cash balances available to pay obligations.  Since many funding sources are distributed in arrears, diligent monitoring of cash on hand is required.  With recent funding from the State, the District anticipates a positive cash flow for a minimum two-year projection.

In submitting the 2019/20 Adopted Budget, the Board understands its fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years.

GOAL ALIGNMENT

4.0:  Ensure the District is fiscally and operationally sound. 

As approved by the voters on November 6, 2012, The Schools and Local Public Safety Protection Act of 2012 (Proposition 30) temporarily increased the State’s sales tax rate and the personal income tax rates for taxpayers in high tax brackets.

The creation of the EPA by Proposition 30 provides that a portion of K-14 general purpose funds must be utilized for instructional purposes.  Revenues generated from Proposition 30 are deposited into a State account called the Education Protection Account (EPA).  The District will receive funds from the EPA based on its proportionate share of statewide general purpose funds.  A corresponding reduction is made to its State aid funds.

K-14 local agencies have the sole authority to determine how the funds received from the EPA are spent, but with these provisions: 

The spending plan must be approved by the Governing Board during a public meeting.
EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs (as determined through the account code structure).
Each year, the local agency must publish on its website an accounting of how much money was received from the EPA and how the funds were expended.

Further, the annual financial audit includes verification that the EPA funds were used as specified by Proposition 30.  If EPA funds are not expended in accordance with the requirements of Proposition 30, civil or criminal penalties could be incurred.

Illustrated below is how the District’s EPA funds are appropriated for 2019-20.  The amounts will be revised throughout the year based on information received from the State.

Modesto City Schools estimated 2019-20 EPA Entitlement is $41,722,507 at adoption.

It is proposed that EPA funds be used to cover salary and benefit costs of non-administrative certificated and classified staff.  The percentage of funds used per group is determined by their share of costs to the general fund.  Salaries below are calculated assuming no furlough days and/or salary rollbacks.  Any difference in revenue and/or expenditures will be adjusted in teacher salaries.

It is recommended that the Board of Education approve Resolution No. 18/19-37 adopting the Education Protection Account for fiscal year 2019-20.

The District needs to award the RFP and authorize staff to enter into an agreement for professional services for environmental health, safety management, and employee training.

RFP 19-4715 was issued by the Purchasing Department with the requisite advertising published.  The Request for Proposal was for a three-year term, with options to extend for two one-year periods.  Two firms responded:  Aurora Environmental Services, Inc. and Prichard Safety and Health.  The Review Committee reviewed and scored both responses to the RFP and determined it would be in the District’s best interest to enter into an agreement with both firms.

GOAL ALIGNMENT

2.0:  Ensure all employees have access to high quality professional development.

4.3:  Invest in school facilities and infrastructure for safe and clean facilities.

It is recommended that the Board of Education authorize the approval to award RFP 19-4715 to Aurora Environmental Services, Inc. and Prichard Safety and Health to provide professional services from July 1, 2019 through June 30, 2022.

Education Code Section 49474 states, "The governing board of any school district or districts may provide, or make available, ambulance service, paid for out of school district funds, for pupils, instructors, spectators, and other individuals in attendance at athletic activities under the jurisdiction of, or sponsored or controlled by, the district or districts or the authorities of any school of the district or districts." 

The California Interscholastic Federation (CIF) recommends there should be a doctor or Emergency Medical Technician (EMT) at all football games.

The Medics Plus has agreed to provide two (2) Basic Life Support EMTs for each home game at a cost of $100 per hour or $25 per 1/4 hour.  The Medics Plus staff is specially trained and licensed to perform the services requested.

A copy of the service agreement is available in the Risk Management Department for review.

GOAL ALIGNMENT

N/A

The estimated total cost is not to exceed $35,000 and will be funded by Risk Management.

It is recommended that the Board of Education approve the Services Agreement with The Medics Plus for standby medical services at athletic events in the 2019-20 school year.

Each site in the District generates electronic waste (fluorescent and incandescent bulbs, batteries, mercury thermostats, etc.).  This electronic waste needs to be removed from each site on a monthly basis and disposed of legally and safely.

 GOAL ALIGNMENT

4.3:  Invest in school facilities and infrastructure for safe and clean facilities.

Electronic waste needs to be removed from each District site and disposed of legally and safely by a company certified to do so.

Electronic Waste Recovery Center is certified to legally and safely remove and dispose of the District's electronic waste and has agreed to provide its services to all District sites.

A copy of the services agreement is available in the Risk Management Department for review.

The estimated total cost is not to exceed $30,000 and will be funded by Risk Management.

It is recommended that the Board of Education approve the Service Agreement with Electronic Waste Recovery Center for electronic waste removal for the 2019-20 school year.

GOAL ALIGNMENT

1.5  Ensure students have access to enrichment activities at all school sites.

As part of the After School Education and Safety grant and the 21st Century Community Learning Center grant requirements, the District must partner with community-based organizations to provide program components.

To support the Positive Behavior and Intervention Support (PBIS) programs, schools have identified the need to provide structured lunchtime activities for students.

After School Education and Safety (ASES)
The Stanislaus County Police Activities League (PAL) will provide additional staff to implement educational and enrichment activities for the students participating in the After School Education and Safety Programs (ASES) at Bret Harte, Burbank, Fairview, Franklin, Fremont, Kirschen, Marshall, Martone, Muir, Orville Wright, Robertson Road, Rose Avenue, Shackelford and Tuolumne Elementary Schools, Hanshaw Middle School, and Roosevelt Junior High School.

Structured Lunchtime Activities
Stanislaus County Police Activities League (PAL) will provide additional staff to implement structured lunchtime activities for students at Beard, Burbank, El Vista, Fairview, Kirschen, Marshall, Muir, Orville Wright, Rose Avenue, Tuolumne, and Wilson Elementary Schools and Hanshaw Middle School.

Copies of the service agreements are available for review in the Intervention Programs office.

The District has identified multiple sites that need to have outdoor playground equipment replaced.  In addition, there may be a need to purchase fitness equipment or shade structures.

GOAL ALIGNMENT

4.3 Invest in school facilities and infrastructure for safe and clean facilities.

The cost to purchase playground equipment, fitness equipment and shade structures will exceed the current bid threshold.  Competitive bids must be sought or identified to meet formal bid requirements per Public Contract Code Section 20111(a).

Sourcewell (formerly known as National Joint Powers Alliance or NJPA) is a public agency that offers competitively bid cooperative, or “piggy-backable” contracts to government and education entities throughout the country.  These nationally leveraged contracts meet formal bid guidelines and allow for greater cost savings.

On April 14, 2017, NJPA awarded contract #030117-LTS to Miracle Recreation for outdoor playground equipment, playground components, freestanding play, pool slides, fitness equipment, shade structures, and other types of inclusive and accessible playground equipment.  The contract is valid through April 14, 2021.

Upon review, it is staff’s determination that the District would derive more benefit by utilizing this cooperative bid contract than to seek separate bids when purchasing playground equipment, fitness equipment, or shade structures.

The annual cost for the purchase of this equipment is not to exceed $1,000,000 with the funding source being a variety of sources such as General Fund, Facility Maintenance, Routine Restricted Maintenance, Elementary General Obligation Bonds, Special Reserve for Capital Outlay, etc.

It is recommended that the Board of Education approve authorization to utilize Sourcewell contract #030117-LTS for the purchase of outdoor playground equipment, fitness equipment, and shade structures from Miracle Recreation.

GOAL ALIGNMENT

3.2:  Promote outstanding students, families, staff, programs, schools and community partners. 

ISSUE

It is important that the District continue to contract with Paradigm HealthCare Services to maximize the LEA Medi-Cal draw down.

PROPOSAL

It is proposed that the District enter into an agreement with Paradigm HealthCare Services to provide third party LEA Medi-Cal billing services for the 2019-2020 school year. Services will include determination of Medi-Cal eligibility, submission of Medi-Cal claims, staff training, and provision of management reports. Paradigm will make reasonable efforts to submit Medi-Cal claims within 30 days of receipt from Modesto City Schools and bill retroactive claims to minimize lost revenue due to Medi-Cal’s one (1) year billing limit. A copy of the proposal is available for review in the Special Education Department.

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.

ISSUE

The District would like to establish an agreement for services with Youth for Christ Central Valley to provide Restorative Practice Training for Modesto City Schools personnel at targeted school sites.  Said agreement will be in place for the 2019-2020 school year.  The agreement will also include Point Break/Stand Together training at targeted junior high and high schools and counseling services at the Enochs Care Center.  

PROPOSAL

Youth for Christ Central Valley will provide training on Restorative Practices.  The goals of the training will include:

• Introducing school personnel to the concepts of Restorative Practices
• Tools that can reduce the need for student exclusion from school and reduce involvement with the juvenile justice system 
• Ways to enhance the school environment to prevent conflict and restore relationships after conflict arises
• Follow-up to support effective transition to implement Restorative Practices policies and procedures in the classroom
• Additional training for sites that have received professional development on Restorative Practices in prior years

These goals will be accomplished through pre-seminar site visits for observation/data collection, site evaluation and site-specific curriculum design, seminars for various sites, and site consultation/follow-up.  

One-day trainings will be provided to teachers wishing to learn more about Restorative Practices at previously trained school sites.  After school Restorative Circles trainings will be made available to staff from trained school sites.

Youth for Christ will provide Point Break/Stand Together Workshops at targeted school sites.  Point Break is an all-day violence prevention workshop for schools that addresses issues of respect, tolerance, and reconciliation.

Copies of the agreement are available upon request in the Special Education Office.

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.

ISSUE

Modesto City Schools recognizes the negative effects grief can cause students and the need to provide services to identify and assist students in this most vulnerable time.

PROPOSAL

Community Hospice, Inc. offers programs to assist children and teens with the grieving process under the umbrella of Youth Grief.  School Grief Relief is a program that runs six to eight weeks. Specially trained facilitators use writing, music, art, and discussion to guide children through the grieving process. Groups offer a unique opportunity for peer bonding with others facing similar life circumstances. This program also provides grief counseling. 

The services agreement will be renewed for the 2019-2020 school year. A copy of the agreement is available for review in the Special Education Office.

Taking Kare of Schools is a company that provides Automated External Defibrillators (AED) maintenance and services to school districts throughout the state of California. Taking Kare of Schools has a comprehensive knowledge of California Schools’ AED legal requirements.  

GOAL ALIGNMENT

Goal 3: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

ISSUE

The District currently has AED devices that are placed in all of our schools and in buildings around the District. The AED devices require ongoing servicing and maintenance throughout the year to ensure the devices are working properly.

PROPOSAL

The District would like to continue the agreement for services with Taking Kare of Schools to provide servicing and maintenance based on said agreement. Services include but are not limited to checking and replacing any damaged or expired parts on the AED devices and other routine servicing and maintenance-related items. Varying services will be provided on a quarterly, biannual, and annual basis.

The contract is available for review in the Special Education Office.

School Districts are responsible for providing all Educationally Related Mental Health Services (ERMHS) for students with an Individualized Education Program (IEP) since AB3632 was eliminated by the Governor’s Line Item Veto in October, 2010.  ERMHS are defined in the Individuals with Disabilities Education Act (IDEA) and include individual counseling, counseling and guidance, social work services, parent counseling, psychological, and residential services.  

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.
1.6: Increase access to general education for students with disabilities.

ISSUE

Modesto City Schools has developed a Memorandum of Understanding (MOU) with Aspiranet to provide Educationally Related Mental Health Services to the students requiring these services as determined by their Individualized Education Program.  A copy of the MOU can be reviewed in the Special Education Office.

PROPOSAL

Aspiranet will provide in-home counseling support to students and their families transitioning back to Modesto City Schools from residential placements.

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.

ISSUE

In order to continue to provide services by the Mental Health Clinicians, the contract with Stanislaus County Behavioral Health and Recovery must be renewed for 2019-2020.

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.

ISSUE

Modesto City Schools would like to again contract with Sierra Vista Child and Family Services to manage the mentoring program and efforts.

PROPOSAL

Sierra Vista Child and Family Services, under the Sierra Vista Mentoring Resource Center, will provide services including, but not limited to, mentor/mentee recruiting, screening, security clearance, training, and mentor matching.  The contract term runs from July 1, 2019 through May 31, 2020.

Modesto City Schools Special Education Local Plan Area (SELPA) contracts with outside service providers when necessary to provide needed supports to students with disabilities.  Services agreements are generated when dictated by the Individualized Education Program or to provide specialized services and training the SELPA cannot provide. Additionally, services agreements are needed when the District is unable to fill vacancies in both certificated and classified staff.

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.

1.6: Increase access to general education for students with disabilities.

ISSUE

Modesto City Schools SELPA has identified services providers for the 2019-2020 school year to assist the SELPA with meeting the unique needs of our students, assist with vacant positions, and provide targeted professional development to our teaching staff.

PROPOSAL

Modesto City Schools SELPA proposes to contract with the following entities to provide services, staff, and training to our District:

• A Show of Hands
• Advanced Medical Personnel Services, Inc.
• Center for Human Services – Academic Success
• Eaton Interpreting Services, Inc.
• Michael Elium
• Maxim Staffing Solutions
• Victoria Murphy
• Soliant Health
• Stanislaus County Behavioral Health & Recovery Services – O. Wright
• Stanislaus County Behavioral Health & Recovery Services – Rose Ave
• United Cab LLC

It is recommended that the Board of Education approve the Modesto City Schools SELPA Services Agreements for the 2019-2020 school year with:  A Show of Hands, Advanced Medical Personnel Services, Inc., Center for Human Services – Acacemic Success, Eaton Interpreting Services, Inc., Michael Elium, Maxim Staffing Solutions, Victoria Murphy, Soliant Health, Stanislaus County Behavioral Health & Recovery Services – O. Wright, Stanislaus County Behavioral Health & Recovery Services – Rose Ave, and United Cab LLC.

Modesto City Schools contracts with several NPS/NPAs to provide specialized educational services not available in District or County programs.  A master contract is developed with each NPS/NPA which specifies the types of services authorized and the rates the District will pay for each service.  When a student’s Individualized Education Program (IEP) team determines that NPS or NPA services are required, an Individual Services Agreement is then executed, which specifies the services to be provided for that student pursuant to the IEP. 

School Districts are also responsible for providing all Educationally Related Mental Health Services (ERMHS) for students with an IEP since AB3632 was eliminated by the Governor’s Line Item Veto in October, 2010.  ERMHS are defined in the Individuals with Disabilities Education Act (IDEA) and include individual counseling, counseling and guidance, social work services, parent counseling, psychological services, and residential services. 

GOAL ALIGNMENT

1.6: Increase access to general education for students with disabilities.

ISSUE

While the Modesto City Schools SELPA provides a wide range of special education services or contracts with the Stanislaus County Office of Education for such services, there are students with severe educational needs who require placement with an NPS or NPA.  This includes out-of-state placements that would require reimbursement for any and all treatment and room and board costs, as well as travel costs associated with student placement and family visits.  In addition, there are a number of students within the District who require Educationally Related Mental Health Services.  Master contracts with these providers are required.

PROPOSAL

Modesto City Schools proposes to contract with the following NPS/NPA providers for the 2019-2020 school year:  Central Valley Training Center and Sierra Vista Child & Family Services.

GOAL ALIGNMENT

1.4: Develop a Multi-Tiered System of Support for all students.

ISSUE

In order to continue to provide mental health counseling and support group services, the memorandum of understanding with the Center for Human Services must be renewed for the 2019-2020 school year. A copy of the memorandum of understanding is available for review in the Special Education Office.

PROPOSAL

The memorandum of understanding outlines the individual and mutual responsibilities of both Modesto City Schools and the Center for Human Services in providing mental health counseling and support group services utilizing District facilities. This includes Medi-Cal eligible services to individuals, family, and/or group mental health counseling to Modesto City School’s students and their families, at no cost to the District.

On November 8, 2016, the voters of California passed Proposition 51.  The new Statewide School Facilities Bond Measure provides $9 billion of statewide school facilities funding under the State School Facilities Program.   

4.3:  Invest in school facilities and infrastructure for safe and clean facilities.

The State School Facility Program (SFP) is currently accepting applications to be placed on the “Acknowledged List” for potential funding at a future date.  Participation in the State Funding Program requires the District Board to approve the resolution.  

This resolution is a requirement of the SFP and approves the filing of eligibility documents and funding applications with the State, and identifies the individuals at the District who are authorized to sign the necessary documents.

It is recommended that the Board of Education ratify warrants drawn for the month of
May 2019.

The District utilizes a laundry service for supply and cleaning of various types of custodial floor mops.  For the last three (3) years the district has been receiving supplies from UniFirst.

The district has decided to renew the contract with UniFirst based on service, cost, and customer service that has been provided.

It is proposed that the District contract with UniFirst to provide custodial laundry services for 2019-21 fiscal years.  A copy of the Services Agreement is available for review in the Maintenance and Operations office.

Goal Five: Recruit, hire, train, and retain high quality staff.

Purchase orders and VISA payments are tracked each month.

GOAL ALIGNMENT:

N/A

Board Policy 3300 requires Board review of all individual purchase orders issued in excess of $1,000 and all purchase orders less than $1,000 by fund total.  All purchases are done in accordance with Board Policy, Education Code, Public Contract Code, and/or other applicable regulatory requirements.

Board of Education approval will allow the District to meet Board Policy 3300 requirements.  A copy of the report is available for review in the Purchasing Department.

Funds have been budgeted to cover all expenses for the month of May 2019.

It is recommended that the Board of Education ratify the purchase orders and VISA payments for the month of May 2019.

Raptor is a visitor management system that enhances school  security by reading a visitor’s identification, comparing the information to a sex offender database, alerting campus administrators if a match is found, then assuming no match was made, printing a visitor badge that includes a photo. 

Goal Three:  Provide a safe, welcoming , and respectful learning environment for e very member of the school community while ensuring effective district-wide communication for students, staff, families and community partners.

Modesto City Schools has a pilot program with Raptor Technologies currently at 5 elementary sites.  This agreement will include the additional 29 school sites within our District.

The annual cost is $15,660.00 with a one time cost of $35,815.00. Totaling $51,475.00.

It is recommended that the Board of Education approve the services agreement with Raptor Technologies for the amount of $51,475.00. 

GOAL ALIGNMENT

1.1  Ensure Great instruction First Time.1.2  Increase students being identified as "prepared" in the college/career indicators.

1.3  Increase English Learner growth toward English proficiency.

3.2  Promote outstanding students, families, staff, programs, schools, and community partners.

3.3  Increase regular two-way communication with stakeholders regarding student progress and other important issues.

3.4  Improve customer service for students, families, staff, and community to support welcoming school environments.

The California Department of Education (CDE) for state-funded programs and the Office of Head Start for federally-funded programs require Board approval for the “Early Childhood Education Parent Handbook.” Revisions have been made to update programs and policies and procedures to match new regulations from the CDE.

The Board of Education will approve the Early Childhood Education Parent Handbook.

Students enrolled in the Regional Occupational Program (ROP) Cosmetology course currently receive training at two cosmetology schools in Modesto; North Adrian’s Beauty College, Inc. and California Beauty College.

 GOAL ALIGNMENT

1.1: Ensure Great Instruction First Time.
1.2: Increase students being identified as “prepared” in the college/career indicators.
1.3: Increase English Learner growth toward English proficiency.

The California Department of Education requires a Board Resolution authorizing the State Preschool Program Contract for 2019/2020.

The Board of Education will approve Resolution 18/19-34, authorizing the State Preschool Program Contract, CSPP-9628, with the California Department of Education. A copy of the contract is available in the Child Development Programs office.

 GOAL ALIGNMENT

1.1: Ensure Great Instruction First Time.
1.2: Increase students being identified as “prepared” in the college/career indicators.
1.3: Increase English Learner growth toward English proficiency.

The California Department of Education requires a Board Resolution authorizing the Prekindergarten and Family Literacy Support Contract for 2019/2020.

The Board of Education will approve Resolution 18/19-35 authorizing the Prekindergarten and Family Literacy Support Contract, CPKS-9103, with the California Department of Education. A copy of the contract is available in the Child Development Programs office.

 GOAL ALIGNMENT

1.1: Ensure Great Instruction First Time.
1.2: Increase students being identified as “prepared” in the college/career indicators.
1.3: Increase English Learner growth toward English proficiency.

The California Department of Education requires a Board Resolution authorizing the General Child Care Contract for 2019/2020.

The Board of Education will approve Resolution 18/19-36, authorizing the General Child Care Contract, CCTR-9291, with the California Department of Education. A copy of the contract is available in the Child Development Programs office.

GOAL ALIGNMENT

1: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Educational Services, for review and recommendation.

 GOAL ALIGNMENT

1.1 Ensure Great Instruction First Time
1.2 Increase students being identified as “prepared” in the college/career indicators.
1.3 Increase English Learner growth toward English proficiency.
1.6 Increase access to general education for students with disabilities.

The following new and revised course outlines, including texts, have been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Educational Services.

New Courses

Functional Interpersonal and Community Living Skills
Functional Social Studies

Revised Courses

Functional Language Arts
Functional Math
Functional Social Occupational Education
Functional Science and Health

Copies of course outlines are available for review in the office of Educational Services.

It is recommended that the Board of Education approve the revised high school course outlines:  Special Education.

GOAL ALIGNMENT

N/A 

The following designated personnel action items are attached for approval by the Board of Education:

It is recommended that the Board of Education approve the attached designated personnel action items.

California Education Code Section 49406 requires all certificated and classified employees of a school district to have an examination and be determined free of active tuberculosis when initially employed and every four years thereafter.  Beginning September 1, 2016, California Senate Bill 792 will require employees or volunteers of daycare centers or family daycare homes to be immunized against influenza (flu), pertussis (Tdap), and measles (MMR).  The Tdap vaccination is required every ten years.  The MMR vaccination is a one-time vaccination.

GOAL ALIGNMENT

N/A 

RATIONALE 

Beginning with the 2012-13 school year, Modesto City Schools District contracted with California Occupational Physicians to provide tuberculosis clearance services for the District’s employees.  The Modesto City Schools District would like to continue its contract with California Occupational Physicians to provide tuberculosis clearance services for the District’s employees as well as MMR and Tdap vaccinations for Child Development Program employees.

California Occupational Physicians has agreed to provide this contracted service for the 2019-20 school year.  The agreement is effective July 1, 2019 through June 30, 2020.  The services agreement can be reviewed in the Human Resources department.

The cost for providing tuberculosis clearance service will be $15 per person per review and certification of the Adult Tuberculosis (TB) Risk Assessment Questionnaire, $18 per person per skin test, and $70 per person per chest x-ray, not to exceed $18,000 in the 2019-20 school year.  The cost for providing MMR and Tdap vaccinations for Child Development Program employees will be $100 per person for the MMR vaccine, and $60 per person for the Tdap vaccine, not to exceed $1,550 in the 2019-20 school year.

It is recommended that the Board of Education approve the agreement with California Occupational Physicians to provide tuberculosis (PPD) testing for Modesto City Schools’ employees and MMR/Tdap vaccinations for Child Development Program employees for the 2019-20 school year.

The District has participated in agreements with colleges and universities to provide intern teachers to the District.

GOAL ALIGNMENT 

5.2 Strengthen partnerships with local teaching, training, and employment programs.

The District is interested in entering into an agreement with San Diego County Superintendent of Schools to provide the District with Vocational CTE Teaching Interns.

The agreement with San Diego County Superintendent of Schools shall be effective from July 1, 2019 through June 30, 2021.  Copies of the agreement will be available for review in the Human Resources Office.

There will be no cost to the District.

It is recommended that the Board of Education approve the Vocational CTE Teaching Certification Memorandum of Understanding with San Diego County Superintendent of Schools.

It is recommended that the Board of Education approve the first reading of proposed revisions to Board Policy and review of Administrative Regulation (BP/AR): 5145.7 Student Sexual Harassment; Exhibit 5145.7, Complaint Form and 5145.7 B, Complaint Policies/Procedures.