Public comment regarding closed session items will be received before the Board goes into closed session.

Guadalupe Ramos 6th Grade Beard Elementary

Zoey Berdion 6th Grade Beard Elementary

Nominated by Jackie Hawkins, Davis Teacher and Mock Trial Adviser, George Rodarakis Selflessly Gave an Extraordinary Amount of Time to Ensure the Success of the Mock Trial Program at Davis High School. To Assist in the Growth of the Program, He Offered Two Scholarships and Two Paid Internships for Students.

Information concerning the consent items listed below has been forwarded to each Board member prior to this meeting for study and is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street; Modesto City Schools Superintendent’s Office and Receptionist’s Desk, 426 Locust Street, Modesto.

Copies of the complete agenda are available at the Board meeting, 425 Locust Street. Unless some member of the audience or Board member has a question concerning an item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board.  The action taken by the Board in approving consent items is set forth in the explanation of the individual items.

Board Bylaw 9322 (b):

Members of the public may address the Board of Education on matters not on the agenda.

Complaints against specific District employees should be resolved through the District’s Personnel Complaint Procedure. The right to address the Board does not exempt the speaker from any potential liability for defamation. The proceedings of the Board are recorded and are a part of the public record.

The Period for Public Presentation is limited to 30 minutes. Time will be allotted equally to individuals based on the number of request cards submitted.  The maximum for any one speaker is three minutes.

The law limits the response of Board members and prohibits the Board from taking any formal action.

Modesto City Schools was entered into a Compromise and Release (C&R) on May 17, 2018. As part of this C&R, the District has retained Dr. Jason Okonofua, Mindset Science Solutions, to serve as lead expert to evaluate, review, analyze, and monitor the District's student behavior intervention plan, discipline policy, program transfer policy, and truancy system. Dr. Okonofua's work will span a three-year period from May 1, 2018 through June 30, 2021.

As part of the C&R, Dr. Okonofua shall make one presentation per school year to the Governing Board.

Dr. Okonofua will provide the Board and community members with an overview of his work and an update on the progress t o date and next steps.

Education Code Section 42130 et. seq. requires that districts prepare two interim financial reports and projections during the fiscal year.  The Board of Education is required to file one of three certifications with the County Office of Education for each interim report.

1. PositiveThe District will be able to meet its financial obligations for the current and two subsequent fiscal years.
2. QualifiedThe District may not meet its financial obligations for the current and two subsequent fiscal years.
3. NegativeThe District will not be able to meet its financial obligations for the current and two subsequent fiscal years.

The Second Interim report, based on January 31 financial data, is due to the Stanislaus County Office of Education by March 15, 2020.  The report requires Board approval to be finalized.

The Second Interim report and multi-year projection show that the District will be able to meet all of its financial obligations for the current and subsequent two years.  A positive certification can be filed.

It is recommended that the Board of Education approve the Second Interim Financial Report for 2019/20 and Positive Financial Certification.

Modesto City Schools SELPA provides home-to-school transportation services to students with disabilities as determined by the IEP process.  The District has a current five-year contract with Storer Transportation Services expiring on June 30, 2020. 

Storer Transportation Services currently transports 714 ambulatory students and 43 non-ambulatory students.

Goal 3.4:  Improve customer services for students, families, staff, programs, schools, and community partners.

Goal Four:  Ensure the District if fiscally and operationally sound.

Modesto City Schools SELPA requires that the transportation contractor provide a turn-key operation. In addition to transportation services, the contractor shall supply a pool of pupil bus aides/monitors who are Crisis Prevention Intervention (CPI) Certified or trained in other SELPA approved behavior intervention program.

Modesto City Schools sought Request For Proposals (RFP) on October 18, 2019 to be due December 6, 2019.  The District received 3 proposals for transportation services and requested contractor presentations from Storer Transportation Services and First Student.  A District committee reviewed proposals and presentations.

The  Board of Education will hear a report on a  request for proposals for a Special Education transportation services contract.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

It was found that the following Board Policy needed to be revised or adopted: BP 5141.52, Suicide Prevention.

It is recommended that the Board of Education approve the first reading of proposed draft of Board Policy (BP): BP 5141.52, Suicide Prevention.

It was found that the following Board Policy needed to be revised or adopted: BP 5127, High School Graduation Ceremonies.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

It was found that the following Board Policy needed to be revised or adopted: BP 6146.4, Differential Graduation and Competency Standards for Students with Disabilities.

It is recommended that the Board of Education approve the first reading of proposed draft of Board Policy (BP) BP 6146.4, Differential Graduation and Competency Standards for Students with Disabilities.

3.2:  Promote outstanding students, families, staff, programs, schools, and community partners

                                                            (see attached donation list)

It is recommended that the Board of Education approve the acceptance of gifts with appreciation as listed above.

On February 11th 2020, Mr. Russ Selken reviewed with the MCS Board, the purchase of  Infrastructure Upgrades (Cyber Security); which included Internet Services. With a total not to exceed $720,000.   (Leveraging the E-rate Program)

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.
3.5 Improve operational efficiencies through the use of technology, and improved network infrastructure.
Goal Four: Ensure the District is fiscally and operationally sound.
4.3 Invest in school facilities and infrastructure for safe and clean facilities.

After receiving all bids, the cost associated with these purchases listed below was $76,587 more than anticipated amount of $720,000.

1. 10 Gb Internet Services from Stanislaus COE (This contract has been in place for over 5 years under E-rate).
2. Palo Alto Next-Gen Firewall HA Pair.  
   a. The next Generation Firewall is better equipped to prevent unauthorized cyber activity. Next Generation Firewalls allow organizations to achieve a robust network that reduce vulnerabilities, helps ensure a high level of security, and conserve network performance. Next Generation Firewalls stop threats and prevent data leakage by providing policy-based visibility and control over applications, users and threats, unlike the traditional port-based method. Next-gen firewall provides Deep Packet Inspection (DPI) and Intrusion Prevention Systems (IPS).
3. Network Cabinets/Cables.
   a. The current district network cabinets are not deep enough to accommodate modern switches. These cabinets are needed to replace our 5+ year old switches in the next E-rate application cycle.  Better performance will be possible and take advantage of the upgraded cabling infrastructure.

The total project/service cost is $1,436,801. If E-Rate is approved, the District’s cost would be approximately $796,587. This is $76,587 more than what was presented on February 11th 2020 board meeting. See attached cost break-down. This is a savings of $640,214. 

The Internet Services utilizes existing IETS budget.

The remaining items will be  funded with supplemental concentration.

It is recommended that the Board of Education approve the Initial Infrastructure proposal of $720,000 with the increase cost ($75,587) for the purchase of the Network Infrastructure & Internet Service.

Goal Four:  Ensure the District is fiscally and operationally sound.

The Business Services Division draws warrants on a weekly basis to pay the bills of the District.  Payroll warrants are drawn on the 15^th of the month for claims, and on the last working day of the month for monthly employees.

The California Education Code section 42631 requires the Board of Education to approve all expenditures of the District.

Board of Education approval will allow the District to meet Education Code and Annual Audit requirements.                

The expenditures are included in the District’s budget for fiscal year 2019/20.

It is recommended that the Board of Education ratify warrants drawn for the month of February 2020.

AP English Language and Composition course:  Updated textbook to align with the current rigorous course expectations to demonstrate enduring understanding of rhetoric and critical thinking.  

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development, for review and recommendation.

1.1 Ensure Great Instruction First Time.
1.2 Increase students being identified as “prepared” in the college/career indicators.

The following revised course outline, including texts, has been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development.

Revised Course:

AP English Language and Composition

It is recommended that the Board of Education approve the revised high school course outline:  English Language Arts - AP English and Composition.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

It was found that the following Administrative Regulation needed to be revised or adopted: AR 5145.7, Sexual Harassment. Previous revisions to AR 5145.7 were recently approved by the Board;  however, additional revisions have been made at the direction of CDE/FPM;  therefore, this AR is being resubmitted for approval.

It is recommended that the Board of Education approve of proposed revision of Administrative Regulation (AR): AR 5145.7, Sexual Harassment.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

Goal Three:  Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

It was found that the following Board Policy needs to be created or revised: AR 6146.4, Differential Graduation and Competency Standards for Students with Disabilities.

The District has had an internship agreement with Brandman University to provide interns to the District.

5.2: Strengthen partnerships with local teaching, training, and employment programs.

The District is interested in entering into an agreement with Brandman University to provide the District with interns in the Education Administration program.

The District would like to enter into an internship agreement with Brandman University, effective March 10, 2020 through March 10, 2023.  A copy of the agreement is available for review in the Human Resources Office.

There will be no cost to the District.

The 2020-21 and 2021-22 Early Childhood Education (ECE) Program School Calendars were Board approved on January 21, 2020.

3.0 Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

The 2021-22 ECE Program School Calendar approved by the Board on January 21, 2020 indicated the two (2) holidays in February as February 7, 2022 and February 14, 2022 which do not match the approved holidays for the 2021-22 school year.  The attached revision to the 2021-22 ECE Program School Calendar reflects changing these dates to February 14, 2022 and February 21, 2022 to align with the approved 2021-22 School Calendar.  This change does not affect the number of work days for ECE Program employees.

It is proposed that the Board approve the attached revised 2021-22 Early Childhood Education Program School Calendar reflecting the change of the holidays in February 2022 as described herein.

A study was completed in August of 2019 by School Services of California entitled “Total Compensation Study - Selected Certificated Administrators.” The study focused on site level administrators and outlined great disparities between what our administrators’ total compensation in comparison to eleven other similar Districts.

Total Cost of Proposed Salary Adjustment and Health and Welfare

$311,500 for Health and Welfare only
$393,267 for salary schedule restructure
Total Cost: $704,767

Current Proposal on the table for all Site Management:

Health and Welfare - $311,500
1% - $125,869
Total Cost: $437,369

Total cost of Salary Adjustment

$267,398 minus the proposed Health and Welfare and 1% increase

It is recommended the Board of Education approve the salary schedule adjustment for all site administrators and shift of position of one Senior Director of School Leadership to an Assistant Superintendent of School Leadership.

The Board of Education approves the schedule for Board of Education meetings. On April 15, 2019, the Board approved meeting dates through June 22, 2020.  Listed below are the dates proposed for the two school year period beginning July 27, 2020 through June 20, 2022.

3.3 Increase regular two-way communication with stakeholders regarding student progress and other important issues.
3.4 Improve customer service for students, families, staff, and community to support welcoming school environments.

 Regular meetings will start at 6:00 p.m.

It is recommended that the Board of Education approve the schedule for Board of Education meetings for the two school year period starting July 27, 2020 through June 20, 2022.

The Parent Institute for Quality Education has provided valuable parent training in Modesto City Schools since 1997.  The training encourages parents to take an active role in the educational lives of their children.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

3.2 Promote outstanding students, families, staff, programs, schools, and community partners.

Plan and implement parent involvement trainings and activities to increase parent engagement.

The Parent Institute for Quality Education will provide parent-training courses at various sites during the 2019-2020 school year.  

A copy of the agreement is available for review in the office of Student, Parent & Community Support Services.

Total compensation shall not exceed $16,000.  The funding sources have been identified in categorical funding Local Control Funding Formula (LCFF) and in the Local Control and Accountability Plan. (15B0)

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

3.2 Promote outstanding students, families, staff, programs, schools, and community partners.
3.3 Increase regular two-way communication with stakeholders regarding student progress and other important issues.

It was found that the following Exhibit needed to be revised or adopted: E 9270, List of Designated Employees and Disclosure Categories.  Various job titles have either been added, deleted and/or changed since the last time this Exhibit was revised on December 10, 2018.

It is recommended that the Board of Education approve of proposed revision of Exhibit (E): E 9270, List of Designated Employees and Disclosure Categories.

                                                                   Previously Paid        Current Payment   Balance Due

Golden Bay Fence
Rob Rd Fencing
Contract Price: $297,541                             --------                    $167,141.76            $130,399.24

Certificate No: 1

J.L. Bray & Son, Inc.
District Office Lobby
& Staircase Remodel
Contract Price: $593,000                             --------                     $9,861.03               $583,138.97

Certificate No: 1

A monthly information packet is prepared and provided to the Board for each month, October/November through May/June.

Goal 3.2: Promote outstanding students, families, staff, programs, schools, and community partners.

Information included in the packet is provided as part of the shared governance responsibility and oversight for the federal Head Start program.

Per the Head Start Act, each Head Start agency shall ensure the sharing of accurate and regular information for use by the governing body and the policy council about program planning, policies, and Head Start operations including:

A. Monthly financial statement including credit card expenditures
B. Monthly program information summaries
C. Program enrollment reports including attendance
D. Monthly reports of meals and snacks