In response to the Governor's Executive Order N-25-20 and Resolution 19/20-17 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Modesto City Schools (MCS) Board of Education on March 18, 2020, the MCS Board Meetings are closed to the public until further notice in accordance with state guidelines on social distancing. MCS Board Meetings are live-streamed and recorded, and available for viewing at

https://www.youtube.com/channel/UCx2lVxxHimgkPPgJqz3iygw/live 

 
New Process for Making Public Comments (as of 3/26/20)
We value your comments and have created several options to ensure your voice is heard:

By Email:
Members of the public are encouraged to submit public comments via email at publiccomment@mcs4kids.com . Comments must be received by Noon (12:00 p.m.) on the day of the Board meeting. Please limit your comment to 250 words or less.

By Phone: If you are unable to email a public comment, please leave a phone message with your question or comment at (209) 574-1525 prior to Noon (12:00 p.m.) on the day of the Board meeting. Please limit your comment to 250 words or less.

Note: Public Comments received in Spanish will be translated.

Public Comments may be read into the record based upon factors like the length of the agenda and the number of comments received. Public Comments via email or phone must be received by noon (12:00 p.m.) on the day of the Board meeting. All comments that are read into the record will be added to the minutes and approved at a subsequent Board meeting.
Board meeting will be translated in Spanish: Please dial 1+ (805) 324-7680 (toll free) Conference ID: 615 528 044#

Public comment regarding closed session items will be received before the Board goes into closed session.

Information concerning the consent items listed below has been forwarded to each Board member prior to this meeting for study and is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street; Modesto City Schools Superintendent’s Office and Receptionist’s Desk, 426 Locust Street, Modesto.

Copies of the complete agenda are available at the Board meeting, 425 Locust Street. Unless some member of the audience or Board member has a question concerning an item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board.  The action taken by the Board in approving consent items is set forth in the explanation of the individual items.

In response to the Governor's Executive Order N-25-20 and Resolution 19/20-17 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Modesto City Schools (MCS) on March 18, 2020, the MCS Board Meetings are closed to the public until further notice in accordance with state guidelines on social distancing.

New Process for Making Public Comments (as of 3/26/20)

We value your comments and have created several options to ensure your voice is heard:

By Email: Members of the public are encouraged to submit public comments via email at PublicComment@MCS4kids.com. Comments must be received by Noon (12:00 p.m.) on the day of the Board meeting. Please limit your comment to 250 words or less.

By Phone: If you are unable to email a public comment, please leave a phone message with your question or comment at (209) 574-1525 prior to Noon (12:00 p.m.) on the day of the Board meeting. Please limit your comment to 250 words or less.

Note: Public Comments received in Spanish will be translated.

Public Comments may be read into the record based upon factors like the length of the agenda and the number of comments received. Public Comments via email or phone must be received by noon (12:00 p.m.) on the day of the Board meeting. All comments that are read into the record will be added to the minutes and approved at a subsequent Board meeting.

For Public Comment (submitted by email or phone), please provide the following:

1. Name
2. Phone number – (in case we need further clarification)
3. Address – optional
4. Affiliation (if any)
5. Topic or Item on the agenda you wish to address (please limit your comment to 250
words or less)

The Board of Education will be provided an update of planned summer facilities projects.

Goal 4.3  Invest in school facilities and infrastructure for safe and clean facilities.

The Board of Education will be provided an overview of the parent resources/supports available in Schoology. 

1.1 Ensure Great Instruction First Time.
3.3 Increase regular two-way communication with stakeholders regarding student progress and other important issues.

The District's Passport to Literature Lists, Grades 7 through 12, contain literature approved as (1) core works which all students in any given class may be required to read and study in their language arts classes, (2) extended literature selections from which teachers select works appropriate for particular course studies, and (3) recreational literature selections recommended for independent reading for grades 7-8.

English department chairs meet annually with the English-Language Arts Coordinators to review and revise the core works and extended literature lists based on recommendations from language arts teachers.  This year, the committee made changes to the extended works for Grades 7-8 and Grades 9-12, some of which will require an annotation and notification of parents' rights to request an alternate assignment.  Those works that are annotated and require notification have an asterisk next to the indicated grade-level.

* Please see the attached list of recommended additions.

Sites have the discretion to designate works that must be read by all students at a particular grade level as long as the works are chosen from the course-appropriate list of titles.  Teachers should adjust the novel count upward according to their students' needs and abilities.  Students should be encouraged to do independent reading of self-selected titles. 

Goal Alignment

1.1    Ensure Great Instruction First Time.

1.2    Increase students being identified as "prepared" in the college/career indicators.

1.3    Increase English Learner growth toward English proficiency.

3.3    Increase regular two-way communication with stakeholders regarding student progress and other important issues.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date. 

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners. 

It is found that the following Board Policy (BP) needed to be revised or adopted: BP 5145.6, Parental Notification.

It is recommended that the Board of Education approve the first reading of proposed draft of Board Policy (BP): BP 5145.6, Parental Notification.

The Assistant Superintendent, School Leadership provides proactive, collaborative leadership for the functions of the School Leadership team. In addition to performing duties of Senior Director, School Leadership for assigned sites, the position plans, organizes, controls, directs and administers the delivery of the MCS Principals’ Leadership Pipeline professional development program.  The position mentors, coaches, directs and assists Senior Directors of School Leadership in the development of specific plans to meet identified District, State and Federal school targets, assists in determining and acquiring support services, as well as develops, plans and implements structures to calibrate on and support the MCS Principal Coaching Model.

5.0 Recruit, hire, train, and retain high quality staff.
5.1 Create a District culture of valuing all employees to facilitate hiring and maximize retention.
5.3 Expand recruiting and hiring processes to provide support, maximize retention, and increase diversity in the certificated, classified, and management workforce.

The Assistant Superintendent, School Leadership has been selected with a beginning date of July 1, 2020 through June 30, 2021.  Attached is a copy of the offer of employment.

There is no immediate financial impact as any increase will be considered following a review of the State of California’s 2020-21 Budget Act and its impact on District finances.

It is recommended that the Board of Education approve the appointment of Assistant Superintendent, School Leadership and employment effective July 1, 2020 through June 30, 2021.

The Board adopted the 2019/20 budget on June 24, 2019.  Adjustments to the budget are made regularly based on known changes to revenue or the level/category of expenditures.

4.1 Implement sustainable plan for the budget under the Local Control Funding Formula.

The Education Code requires that the Board approve major changes to the adopted budget.

Budget adjustments which have been processed for the period between March 1, 2020 and March 31, 2020 are presented in the following reports.  Explanations are provided for adjustments over $25,000 for revenue and expenditure groups by fund.  This report reflects adjustments to the budget only, not a complete financial statement.  Copies of the full report are available for review in the Budget Department.

The adjusted budget retains all State and Board designated reserves.

It is recommended that the Board of Education approve the March revisions to the adopted 2019/20 budget.

Contractor             Bid Amount

Haggerty Construction, Inc $529,750

Barham, Inc. dba BZ Construction $574,880

The probable cost of the project is estimated at $677,000. Funding for this project will come from Elementary General Obligation Bond dollars.

Transpar Group (TPG), will provide support to fully implement the Transfinder automated routing software for the registration and tracking of all students riding Modesto City Schools’ buses.  TPG will use this data to assist MCS with SB 328 compliance.  TPG will also provide mentoring and training to the existing leadership team to implement the student tracking and SB 328 initiatives.

It is necessary to increase the Administrative Support with TransPar for the remainder of the 2019-2020 school year.

The cost of $56,000 budgeted within General Fund will be increased by $12,000.00 totaling the services agreement amount to $68,000.00.

It is recommended that the Board of Education approve the increase to the Services Agreement with Transpar Group, $12,000. totaling $68,000.00.

The City's Police Department and Modesto City Schools will work together to provide enhances safety and security in the neighborhoods surrounding the District's various campuses through a program including detection, surveillance, and/or monitoring of developing emergencies that may pose a serious and immediate threat to the safety of District students, parents, staff, teachers or other members of the City's community.

Goal 3.2 Promote outstanding students, families, staff, programs, schools, and community partners.

The purpose of the MOU is to define the roles and the responsibilities of the City and the District with respect to the City's limited use of the District's CCTV System in connection with the program.

the MOU will commence on approval from the Board and terminate on June 30, 2021.

The MOU can be reviewed in the Business Services office.

This MOU is not cost to the District.

It is recommended that the Board of Education approve the Memorandum of Understanding with the City of Modesto (MPD) and Modesto City Schools.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

The Governing Board believes that all students have the right to be educated in a safe and positive learning environment free from disruptions.  Students shall be expected to exhibit appropriate conduct that does not infringe upon the rights of others or interfere with the school program while on school grounds, going to or coming from school, at school activities, or using district transportation.

The Superintendent or designee shall ensure that each school develops standards of conduct and discipline consistent with Board policies and administrative regulations. Students and parents/guardians shall be notified of district and school rules related to conduct. 

The Board will annually adopt the student code of conduct prior to its timely dissemination to the public. 

The Educational Options department is seeking an agreement to partner with Love Stanislaus County, Inc. and the Stanislaus Office of Education for support in Career Exploration, Business Internships, and Data Management on the K12 Strong Workforce grant award. This agreement includes, but is not limited to internship access, career days, job shadowing, and improving partnerships with school CTE programs and businesses through various methods.

Goal 1.2: Increase students being identified as "prepared" in the college/career indicators.

One of the highest noted areas to improve of within the CTE program is the need for students to get more hands-on training through internships, apprenticeships, job shadowing, etc. This agreement will allow for us to address this area and give our students a greater opportunity to become career ready when exiting high school.

A copy of the services agreement can be requested in the Educational Options department.

The cost of this agreement will not exceed $361,046 and will be funded through the K12 Strong Workforce Grant.

It is recommended that the Board of Education approve the agreement between Modesto City Schools, Love Stanislaus County, Inc., and the Stanislaus County Office of Education.

Early College, sometimes called “Middle College,” is a grades 9-12 school-within-a-school that is located on or near a community college campus. The organizational structure reflects the shared student responsibility of the high school, the school district, and the college. High school and college faculty create curriculum alignment that leads to high quality educational and employment opportunities. Students who completed the Intersegmental General Education Transfer Curriculum (IGETC) with a “C” or better receive fully transferable credit to Junior College, CSU, or UC schools.

Credit is delivered by means of dual enrollment. Dual enrollment is when a student receives the five (5) semester credits necessary for high school and community college by taking one class with one instructor.

1.2: Increase students being identified as “prepared” in the college/career indicators

Modesto Junior College (MJC) will continue to provide the District, on the Davis High School campus, with a coordinated program for fall and spring semesters that will deliver college-level instruction for eligible students to take targeted classes for the 2019-20 school year.

MJC will provide the District with access to closed-to-the-public online classes of “Middle College,” for eligible sophomore, junior, and senior students.

Davis High School students will be enrolled in targeted closed-to-the-public MJC online credit and face-to-face classes that are attended onsite, at Davis High School, during the regular high school schedule of classes. There is no cost to the student for the classes or the college units.

Successful completion of these targeted classes will strengthen students’ ability to be prepared for continuing college participation and accelerate students’ ability to reach their academic goals at the Junior College, CSU, or UC systems.

 A copy of the agreement can be found in the Educational Options office.

Total cost of providing courses by MJC (both fixed and variable) shall not exceed $66,570. The funding source has been identified in the Local Control and Accountability Plan.

It is recommended that the Board of Education approve the instructional agreement with Modesto Junior College for the Middle College Pathway at Davis High School.

Modesto City Schools Special Education Local Plan Area (SELPA) contracts with outside service providers when necessary to provide needed supports to students with disabilities.   Services agreements are generated when dictated by the Individualized Education Program or to provide specialized services and training the SELPA cannot provide.  Additionally, services agreements are needed when the District is unable to fill vacancies in both certificated and classified staff.

1.4:  Develop a Multi-Tiered System of Support for all students.

1.6:  Increase access to general education for students with disabilities.

Modesto City Schools SELPA has identified services providers for the 2020-2021 school year to assist the SELPA with meeting the unique needs of our students, assist with vacant positions, and provide targeted professional development to our teaching staff. 

Modesto City Schools SELPA proposes to contract with the following entities to provide services, staff, and training to our District:

• Center for Human Services
• Maxim Healthcare Staffing Services, Inc.
  
• USA Staffing Services of CA, LLC

Copies of these services agreements are available in the Modesto City Schools Special Education Office for review.

The fiscal impact of the services agreements will not exceed $1,600,000. The funding source has been identified as General Fund Special Education funds.

An agreement to provide participant advisor services to clients of the County of Stanislaus Community Services Agency (CSA) effective July 1, 2020 through June 30, 2021, has been approved by the County of Stanislaus. The maximum reimbursement amount is $161,242. The Educational Options office has been serving CSA adult students for over eleven (11) years.

Goal 1.2: Increase students being identified as "prepared" in the college/career indicators. 

Goal 1.5: Ensure students have access to enrichment activities at all school sites.

Goal 5.2 Strengthen partnerships with local teaching, training, and employment programs.

CSA desires to place clients in job-skill training programs offered by Modesto City Schools. CSA needs the assistance of Modesto City Schools' instructional and support staff, as well as a participant advisor from the Educational Options office, to aid clients in meeting their Welfare-to-Work eligibility requirements. 

It is proposed that the Board of Education approve the agreement to provide participant advisor services to the County of Stanislaus Community Services Agency for 2020-21.

The agreement to provide participant advisor services to the County of Stanislaus CSA is a cost reimbursement agreement.

It is recommended that the Board of Education approve the agreement to provide participant advisor services to the County of Stanislaus Community Services Agency for 2020-21.

The District has participated in agreements with colleges and universities to provide supervised clinical experience to college students enrolled in a nursing program.

5.2: Strengthen partnerships with local teaching, training, and employment
programs.

The District is interested in entering into a Clinical Internship Agreement with California State University, Stanislaus to provide supervised clinical experience for students enrolled in their nursing program.

The District would like to enter into a Clinical Internship Agreement with California State University, Stanislaus to provide supervised clinical experience for students enrolled in their nursing program, effective July 1, 2020, through June 30, 2021, and shall be renewed automatically for additional periods of one (1) year up to a total of four (4) additional years.  A copy of the agreement will be available for review in the Human Resources Office.

There will be no cost to the District.

It is recommended that the Board of Education approve the Clinical Internship Agreement with California State University, Stanislaus.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date. 

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners. 

It is found that the following Exhibit (E) needed to be revised or adopted: E 5145.6, Parental Notification.

It is recommended that the Board of Education approve proposed draft of Exhibit (E): E 5145.6, Parental Notification.

                               Previously Paid      Current Payment       Balance Due

Takehara Landscape
Rose Ave Turf
Contract Price: $348,411.21                  $330,990.65             $17,420.56                   -------- 
Certificate No: 6

Johnson Controls, Inc.
Prop 39 Energy Consultant Srvcs. 
Contract Price: $15,961,603                $10,681,279.62           $651,394.15          $4,628,929.23
Certificate No. 21