In response to the Governor's Executive Order N-25-20 and Resolution 19/20-17 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Modesto City Schools (MCS) Board of Education on March 18, 2020, the MCS Board Meetings are closed to the public until further notice in accordance with state guidelines on social distancing. MCS Board Meetings are live-streamed and recorded, and available for viewing at 

https://www.youtube.com/channel/UCx2lVxxHimgkPPgJqz3iygw/live 

New Process for Making Public Comments (as of 3/26/20) We value your comments and have created several options to ensure your voice is heard:

By Email: 
Members of the public are encouraged to submit public comments via email at publiccomment@mcs4kids.com. Comments must be received by Noon (12:00 p.m.) on the day of the Board meeting. Only the first 250 words of your comment will be read. 

By Phone: 
If you are unable to email a public comment, please leave a phone message with your question or comment at (209) 574-1525 prior to Noon (12:00 p.m.) on the day of the Board meeting. 
Only the first 250 words of your comment will be read. 

Note: Public Comments received in Spanish will be translated. 

Public Comments may be read into the record based upon factors like the length of the agenda and the number of comments received. Public Comments via email or phone must be received by noon (12:00 p.m.) on the day of the Board meeting. All comments that are read into the record will be added to the minutes and approved at a subsequent Board meeting.

Board meeting will be translated in Spanish: Please dial 1+ (805) 324-7680 (toll free) Conference ID: 622 851 71#

Public comment regarding closed session items will be received before the Board goes into closed session.

Information concerning the consent items listed below has been forwarded to each Board member prior to this meeting for study and is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street; Modesto City Schools Superintendent’s Office and Receptionist’s Desk, 426 Locust Street, Modesto.

Copies of the complete agenda are available at the Board meeting, 425 Locust Street. Unless some member of the audience or Board member has a question concerning an item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board.  The action taken by the Board in approving consent items is set forth in the explanation of the individual items.

In response to the Governor's Executive Order N-25-20 and Resolution 19/20-17 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Modesto City Schools (MCS) Board of Education on March 18, 2020, the MCS Board Meetings are closed to the public until further notice in accordance with state guidelines on social distancing.

New Process for Making Public Comments (as of 3/26/20)

We value your comments and have created several options to ensure your voice is heard:

By Email: 
Members of the public are encouraged to submit public comments via email at publiccomment@mcs4kids.com . Comments must be received by Noon (12:00 p.m.) on the day of the Board meeting. Only the first 250 words of your comment will be read. 

By Phone: If you are unable to email a public comment, please leave a phone message with your question or comment at (209) 574-1525 prior to Noon (12:00 p.m.) on the day of the Board meeting. Only the first 250 words of your comment will be read. 

Note: Public Comments received in Spanish will be translated. 

Public Comments may be read into the record based upon factors like the length of the agenda and the number of comments received. Public Comments via email or phone must be received by noon (12:00 p.m.) on the day of the Board meeting. All comments that are read into the record will be added to the minutes and approved at a subsequent Board meeting.

For Public Comment (submitted by email or phone), please provide the following:

1. Name
2. Affiliation (if any)
3. Phone number (in case we need further clarification)
4. Address – optional
5. Topic or Item on the agenda you wish to address 
     (only the first 250 words of your comment will be read)

Each year, Modesto City Schools offers Summer enrichment classes to students.  Due to school closures because of the COVID-19 virus, a K-12 virtual program has been developed to offer enrichment opportunities for Modesto City Schools students.

 A report will be presented by Kimberly Newton to explain the program and courses to be offered. 

1.5  Ensure students have access to enrichment activities at all school sites.

As a result of AB 2735 and Federal Program Monitoring (FPM) findings, Modesto City Schools was required to restructure how specialized English Language Development was provided to our newcomers.

On May 20, 2020, a committee comprised of Language Institute teachers and Administrators met to review Program 5 curricular options and recommended the adoption of Everyday English as a specialized English Language Development program for newcomers.

Please see attached Board Report.

1.1:   Ensure Great Instruction First Time.
1.2:   Increase students being identified as “prepared” in the college/career indicators.
1.3:   Increase English Learner growth toward English proficiency.

The District is required to adopt its annual budget by June 30 of each year and to transmit the adopted budget to the Stanislaus County Office of Education and the California Department of Education.

Multiyear projections are required to be included with the budget by AB1200 and AB2756 and are not to be considered forecasts, but rather projections based on mathematical calculations as a result of today’s decision based on a given set of assumptions.

4.1:  Implement sustainable plan for the budget under the Local Control Funding Formula.

A budget has been prepared for Board approval that incorporates State funding levels based on the Governor’s January and revised May budget proposal.  Potential revisions will be brought to the Board when the impact of the final State budget is known.

In submitting the 2020/21 Adopted Budget, the Board understands its fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years.

While the District’s proposed 2020/21 budget is in balance with sufficient reserves for economic uncertainties, it recognizes that subsequent fiscal years are dependent upon a certain level of continued Local Control Funding Formula and will need to be monitored closely to determine necessary budget reductions to ensure fiscal solvency and alignment with the proposed Local Control and Accountability Plan.

It is recommended that, following a public hearing, the Board of Education approve the 2020/21 budget for all funds, certify the 2020/21 budget, and authorize staff to transmit copies to local and state agencies.

The Board adopted the 2019/20 budget on June 24, 2019.  Adjustments to the budget are made regularly based on known changes to revenue or the level/category of expenditures.

4.1 Implement sustainable plan for the budget under the Local Control Funding Formula.

The Education Code requires that the Board approve major changes to the adopted budget.

Budget adjustments which have been processed for the period between May 1, 2020 and May 31, 2020 are presented in the following reports.  Explanations are provided for adjustments over $25,000 for revenue and expenditure groups by fund.  This report reflects adjustments to the budget only, not a complete financial statement.  Copies of the full report are available for review in the Budget Department.

The adjusted budget retains all State and Board designated reserves.

It is recommended that the Board of Education approve the May revisions to the adopted 2019/20 budget.

In September 30, 2019, the Board approved the District joining the Northern California Regional Liability Excess Fund (NorCal ReLiEF). This will be the District’s first full fiscal year of participation in the Pool.

Goal Four:  Ensure the District is fiscally and operationally sound.

The District will purchase property, general liability, crime, cyber liability, equipment breakdown coverage, and excess liability insurance and pay the first of five equal annual installments into a Risk Management Reserve Fund administered by NorCal ReLiEF.  The Risk Management Reserve Fund accumulates funds to pay for the appraisal of the District’s property every five years. The new policy year is from July 1, 2020 through June 30, 2021.

The premium proposal is attached, and the summarized 2020/21 program costs are listed below:

                      Property, General Liability, Crime,
                      Cyber Liability, Equipment Breakdown          $1,573,084     

                      Excess Liability Insurance (2 Layers from
                      SAFER JPA, a Keenan Entity)                       $   196,214                                                  

                       Risk Management Reserve
                       (1^st of 5 annual payments)                             $     54,078

                                                                            TOTAL:      $1,823,376

Payment of the above cost of $1,823,376 for fiscal year 2020/21 will be paid from Risk Management’s Self-Insurance Fund.

It is recommended that the Board of Education approve NorCal ReLiEF to provide property, general liability, crime, cyber liability, equipment breakdown coverage, and excess liability insurances in Fiscal Year 2020/21 and for the District to pay NorCal ReLiEF the first of five annual installments to fund a Risk Management Reserve.

Purchases are required for various supplies, commodities or services during the course of each year.

Goal Four: Ensure the District is fiscally and operationally sound.

The cost to purchase various supplies, commodities or services each year exceeds the current bid threshold and competitive bids must be sought or identified to meet formal bid requirements per Public Contract Code Section 20111(a).

Existing contracts are in place for the purchase of certain supplies, commodities or services for each fiscal year. On May 18, 2020, the Board of Education approved authorization to renew specific contracts with specific vendors for the 2020-21 fiscal year. Throughout the year, additional cooperative or “piggy-backable” contracts are made available and require Board approval to utilize. Cooperative or “piggy-backable” contracts meet bidding requirements and are utilized to achieve greater cost savings. 

Omnia Partners awarded a public bid contract (Bid # R191815) to School Specialty, Inc.  The bid was competitively solicited and publicly awarded to allow for multiple public agency use as required by provision 20118 of the Public Contract Code. The contract is valid until April 30, 2023 with an option to renew two (2) additional years.

Upon review, it is staff’s determination that the District would derive more benefit by utilizing this cooperative contract to purchase and install various classroom furniture, supplies, furnishings and equipment than to seek separate bids.

Each school year, as required by the Education Code, the District makes available to parents and guardians a Student Accident Insurance Policy issued by a leading insurer.  If a major injury occurs to a student–athlete who has purchased student accident insurance, policy limits would be reached very quickly.  This could have two possible effects:

(1)    A parent or guardian without other medical insurance would incur a significant personal expense.

(2)    The District may be sued and have to defend itself against a bodily injury claim that has no legal  merit, but which may generate significant defense costs.

Goal Four:  Ensure the District is fiscally and operationally sound.

The District needs to purchase a catastrophic student accident insurance policy for the 2020/21 school year.

The District received a quote from Myers-Stevens & Toohey & Co., Inc.  The quoted cost for 2020/21 will be $6.26 per student with 3,000 students participating.  The premium cost is the same amount paid by the District in 2019/20.  Major benefits of this policy include:

(1)    Accident Medical Expense (excess) with a 10-year benefit period of up to a $5,000,000 paid maximum, subject to a $25,000 deductible if the first expense is incurred within 180 days of the covered accident.

(2)    Catastrophic Cash Benefit of up to $1,000,000, where “as a result of a covered Injury, an Insured Person suffers Paralysis, Coma, or Brain death,” which “must occur within 180 days from the date of the Accident and continue for 6 consecutive months and have a prognosis that such loss will be permanent.”

(3)    Accidental Death & Dismemberment of $50,000 payable in the event of death resulting from a covered accident to an insured.

The total cost of $18,780 will be paid from the District’s Self-Insurance Fund.

It is recommended that the Board of Education approve the Catastrophic Student Accident Insurance Contract with Myers-Stevens & Toohey & Co., Inc. for 2020/21.

Staff has identified a couple of projects that need to be addressed. 
• A fire destroyed the 50s Wing of Bret Harte Elementary School.  Plans for a replacement building have been approved by the Division of State Architect (DSA).
• Wilson Elementary School is in need of a new multi-purpose building to replace the existing cafeteria.

Because of timing and coordination issues, it has been determined that bringing these projects together under one contract would be most beneficial to the District.  The best construction method to accomplish this is lease-leaseback.

Goal 4.3 Invest in school facilities and infrastructure for safe and clean facilities.

Education Code section 17406 requires the District to award lease-leaseback contracts based on a competitive selection process to the developer providing the best value to the District.  According to the Board adopted best value procedures and guidelines, the District needs to issue a request for qualification and proposal (RFQ/P) for the construction and sitework services at various sites project.

On March 20, 2020, the District released RFQ/P No. 20-4732, Lease-Leaseback Preconstruction and Construction Services for the Bret Harte 50s Wing Fire Reconstruction and Wilson Cafeteria Construction Project with a due date of April 30, 2020.  The District received proposals from Acme Construction Company, Inc. and Robert E. Boyer Construction, Inc.  Interviews of both developers were conducted on May 19, 2020.

Based on the proposals and interviews, Acme Construction Company, Inc. was ranked as the best value to the District.  The Board of Education needs to approve the attached resolution to support the award of lease-leaseback agreements to Acme Construction Company, Inc. and authorize staff to negotiate a guaranteed maximum price for the Bret Harte 50s wing fire reconstruction and Wilson cafeteria construction project.

Pursuant to Article XIII, Section 36 of the California Constitution, Local Education Agencies are required to determine how the monies received from the Education Protection Account are spent in the school, or schools, within its jurisdiction, provided that the Governing Board makes the spending determinations in an open session of a public meeting.  The language in the constitutional amendment requires that the funds shall not be used for the salaries and benefits of administrators or any other administrative costs.

4.1 Implement sustainable plan for the budget under the Local Control Funding Formula.

It is recommended that the Board of Education approve Resolution No. 19/20-23 adopting the Education Protection Account for fiscal year 2020-21.

The District’s Student School Crossing Guard Program is a well-established one in which   traffic safety and personal responsibility are emphasized to elementary school students.  Approximately 900 students participate in this program.

The District first purchased an excess medical insurance policy for students in the program in June 2003.

Goal Four:  Ensure the District is fiscally and operationally sound.

The District needs to purchase a new excess medical insurance policy for the 2020/21 school year.

For 2019/20, Myers-Stevens & Toohey & Co., Inc. has quoted the District its rate of $2.46 per student for an excess policy that would provide these benefits: $25,000 maximum medical expense per accident; $10,000 in the event of accidental death; and $0 deductible subject to 80% of usual, customary and reasonable charges.   

Since this is an excess policy, it will not duplicate primary benefits if an injured student is already covered by medical insurance.  If an injured student has no medical insurance, then this policy will pay subject to its policy limits and terms.

A copy of the agreement is available for review in the Risk Management Department.

The total cost of $2,214.00 for the 2020/21 policy year is the same amount paid by the District in 2019/20 and will be paid from the District’s Self-Insurance Fund.

It is recommended that the Board of Education approve the School Crossing Guard Insurance Contract with Myers-Stevens & Toohey & Co., Inc. for 2020/21.

Each site in the District generates electronic waste (fluorescent and incandescent bulbs, batteries, mercury thermostats, etc.).  This electronic waste needs to be removed from each site on a monthly basis and disposed of legally and safely.

Goal Four:  Ensure the District is fiscally and operationally sound.

Electronic waste needs to be removed from each District site and disposed of legally and safely by a company certified to do so.

Electronic Waste Recovery Center is certified to legally and safely remove and dispose of the District’s electronic waste and has agreed to provide its services to all District sites. 

 A copy of the services agreement is available in the Risk Management Department for review.

The estimated total cost is not to exceed $30,000 and will be funded by Risk Management.

It is recommended that the Board of Education approve the Service Agreement with Electronic Waste Recovery Center for electronic waste removal for the 2020-21 school year.

As we begin processing requisitions for 2020/21 school year and due to COVID-19 remote work, transparency of purchases has become instrumental in the success of the K12 Distance Learning Environment and the districts goal of fiscal responsibility. The following purchases will continue the levels of existing service and new demands of service. These purchases will either replace existing antiquated tools or bridge necessary technology gaps in the District.

3.5 Improve operational efficiencies through the use of technology and improved network infrastructure.
Goal Four: Ensure the District is fiscally and operationally sound.
4.3 Invest in school facilities and infrastructure for safe and clean facilities.
4.4 Plan and implement short and long-term strategies to decrease declining enrollment

Purchase orders and VISA payments are tracked each month.  

Goal Four: Ensure the District is fiscally and operationally sound.

Board Policy 3300 requires Board review of all individual purchase orders issued in excess of $1,000 and all purchase orders less than $1,000 by fund total.  All purchases are done in accordance with Board Policy, Education Code, Public Contract Code, and/or other applicable regulatory requirements.

Board of Education approval will allow the District to meet Board Policy 3300 requirements.  A copy of the report is available for review in the Purchasing Department.

BACKGROUND

Goal Four:  Ensure the District is fiscally and operationally sound.

The Business Services Division draws warrants on a weekly basis to pay the bills of the District.  Payroll warrants are drawn on the 15^th of the month for claims, and on the last working day of the month for monthly employees.

The California Education Code section 42631 requires the Board of Education to approve all expenditures of the District.

Board of Education approval will allow the District to meet Education Code and Annual Audit requirements.

The expenditures are included in the District’s budget for fiscal year 2019/20.

It is recommended that the Board of Education ratify warrants drawn for the months of
March, April and May 2020.

Modesto City Schools is requesting a Non-Federal Share (NFS) waiver for program year 2019-2020 from Stanislaus County Office of Education which requires approval from the Board of Education.  The current approved NFS Required amount is $972,215.  The amount of reduction requested is $50,000.  This reduction is due to the COVID-19 pandemic.  The justification is aligned to Head Start Act Section 640(b)(1-5):  Community affected by a major disaster. 

Goal One: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.
Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

There is no financial impact to the District.

Modesto Junior College has provided selected course options to Modesto City Schools’ high school students as part of various program offerings over the last 20 years.  Beginning in the 2020-21 school year, Modesto City Schools and Modesto Junior College will partner to provide a structured transition pathway for college course options via the Modesto Engineering Industrial Technical School Program (MEITS).  Elliott Alternative Education junior students have been identified through a pre-acceptance process and will continue their high school education through the MEITS program pathway. 

1.2:    Increase students being identified as “prepared” in the college/career indicators.

An agreement between Modesto City Schools and Modesto Junior College has been drafted and requires approval for the MEITS program for the 2020-21 school year.

Yosemite Community College District will provide closed-to-the public and open-to-the public college courses to support the Career Guidance Pathway goals for student course options during the 2020-21 academic year as well as provide MJC-qualified instructors or professional experts.  Modesto City Schools will provide qualified teachers for delivery of “high school classes” for Elliott students enrolled in the MEITS program.  Services will be rendered between August 10, 2020 and June 30, 2021.  Copies of the agreement are available upon request in the  Educational Options office.

Modesto Junior College has offered selected course options to Modesto City Schools’ high school students as the Modesto Technical School for over 20 years.  

1.2 Increase students being identified as "prepared" in the college/career indicators.

An agreement is needed to extend this program for the 2020-21 school year.

Yosemite Community College District will provide qualified community college staff for courses and on-campus classrooms during college and designated high school days of operation in a calendar year.  Copies of the agreement are available upon request in the Educational Options office.

It is recommended that the Board of Education approve the instructional agreement with Modesto Technical School.

It is recommended that the Board of Education approve the new junior high school course outlines:  English Language Arts.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development, for review and recommendation.

1.1 Ensure Great Instruction First Time.
1.2 Increase students being identified as “prepared” in the college/career indicators.

The following revised course outline, including texts, have been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development.

New Course:

ELA 9 Support

It is recommended that the Board of Education approve the new high school course outline:  English Language Arts.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development, for review and recommendation.

1.1 Ensure Great Instruction First Time.
1.2 Increase students being identified as “prepared” in the college/career indicators.

The following new course outline, including texts, have been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development.

New Course:

Biology:  The Living Earth

It is recommended that the Board of Education approve the new high school course outlines:  Science.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators. The outlines include instructional texts and material, expectations for student learning, units of study, unit credit, grading, and other course elements. The course outlines and texts are then submitted to Associate Principals, and the Senior Director, Educational Options, for review and recommendation.

1.1 Ensure Great Instruction First Time
1.2 Increase students being identified as “prepared” in the college/career indicators

The following course outlines, including texts, have been approved by representative teachers, the High School Associate Principals and the Senior Director, Educational Options.

New Courses:
US Army JROTC 1-2
Cybersecurity 1-2
Cybersecurity 3-4
Web Application Development

The revisioned course outlines have been revised to meet UC Doorways A- G criteria.  The revisions enable English learner students enrolled in ALD to receive a “G” elective credit for an ALD course.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development, for review and recommendation.

1.1 Ensure Great Instruction First Time.
1.2 Increase students being identified as “prepared” in the college/career indicators.

The following revised course outline, including texts, have been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development.

Revised Courses:

Academic Language Development A
Academic Language Development B
Academic Language Development C

It is recommended that the Board of Education approve the revised high school course outlines:  Academic Language Development.

The revised course outlines are being updated to reflect the most recent adoption as well as the course sequencing change from an integrated sequence.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development, for review and recommendation.

1.1 Ensure Great Instruction First Time.
1.2 Increase students being identified as “prepared” in the college/career indicators.

The following revised and new course outlines, including texts, have been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development.

Revised Courses:

Algebra I
Geometry
Algebra 2

New Courses:

Honors Algebra I
Honors Geometry
Honors Algebra 2

It is recommended that the Board of Education approve the revised and new high school course outlines:  Mathematics.

Revisions are due to changes made to the IB Math curriculum to match current IB guidelines and course sequences.

Course outlines are developed for each junior high and high school class by a committee of representative teachers and administrators.  The outlines include instructional texts and materials, expectations for student learning, units of study, unit credit, grading, and other course elements.  The course outlines and texts are then submitted to Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development, for review and recommendation.

1.1 Ensure Great Instruction First Time.
1.2 Increase students being identified as “prepared” in the college/career indicators.

The following revised course outlines, including texts, have been approved by representative teachers, the High School Associate Principals, Principals, and the Senior Director(s), Curriculum & Instruction, Professional Development.

Revised Courses:

It is recommended that the Board of Education approve the revised high school course outlines:  IB (International Baccalaureate).

The Migrant Education Program provides a variety of supplemental services to the children of migrant agriculture workers to help meet their unique educational needs. In addition to the assistance provided in the instructional program, this federally-funded program provides help in the areas of support services.

Annually, the Board of Education must approve the partnership agreements between Modesto Elementary and Modesto High School Districts and the Merced County Office of Education, which operates the Region III Migrant Education Program.

The Merced County Office of Education, Migrant Education Program, will provide a variety of supplemental support services to Migrant students through home visitations, Saturday tutoring and after-school tutoring at selected sites. The counselor assistant/tutors will provide supplementary tutoring in study skills, English as a Second Language (ESL), credit accrual, and core academic subjects based on an extended-day setting. In addition, supportive services liaisons will be assigned the task of identification, recruitment, and enrollment of eligible students. They will also facilitate supportive services including emergency health referrals, dental, medical, and social services necessary for the students’ academic progress.

1:  Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.

A copy of the services agreement is available in the Curriculum & Instruction Professional Development Department for review.

The total cost for the program is funded by the Region III Migrant Education Program.

Modesto City Schools contracts with outside service providers, when necessary, to provide services that are unable to be provided by the District. State and Federal law indicates transportation must be provided to Foster and Homeless Youth who meet specific criteria. In most all cases, transportation for Foster and Homeless youth is provided by Modesto City Schools staff. Service Agreements for transportation are generated to provide services the District is otherwise unable to provide.

1.4:  Develop a Multi-Tiered System of Support for all students.

Modesto City Schools has identified United Cab, LLC as a service provider for the 2020-2021 school year to assist the District with meeting the unique transportation needs of Foster and Homeless students.

Modesto City Schools proposes to contract with United Cab, LLC to provide transportation to Foster and Homeless youth when the District is otherwise unable to provide such transportation.

Copies of the services agreement is available in Modesto City Schools’ Student Support Services Office for review.

The fiscal impact of the services agreement will not exceed $20,000. The funding source has been identified as Categorical – Title I funds.

It is recommended that the Board of Education approve the Modesto City Schools 2020-2021 service agreement with United Cab LLC.

The General Child Care Program is funded by the California Department of Education, Child Development Division, providing childcare services for subsidized eligible children.

Goal One: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.
Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

The California Department of Education requires a Board Resolution authorizing the General Child Care Contract for 2020-2021.

The Board of Education will approve the General Child Care Contract, CCTR-0296, with the California Department of Education. A copy of the contract is available in the Early Childhood Education office.

The District would like to establish an agreement for services with Michael Elium to provide Positive Behavioral Interventions and Support (PBIS) Training and Consultation/Technical Assistance  for Modesto City Schools personnel at targeted school sites for the 2020-2021 school year. 

1.4: Develop a Multi-Tiered System of Support for all students.

Modesto City Schools has identified Michael Elium for the 2020-2021 school year to provide professional development to our teaching staff.

A copy of the services agreement is available for review in the Child Welfare and Attendance Office.

Modesto City Schools Educational Options department is wanting to partner with Bay Valley Foundation to offer coding classes to our adult students at Pearson Education Center. This will be a seven-month program of instruction with materials related to the computer skills necessary to prepare students for entry-level coding positions. Students will receive 20 hours of instruction through a combination of online self-study, peer-based mentorship, and in-person instruction each week.

Goal 1.5:  Ensure students have access to enrichment activities at all school sites.
Goal 5.2:  Strengthen partnerships with local teaching, training, and employment programs.

A copy of the services agreement between Modesto City Schools and Bay Valley Foundation is available in the Educational Options office.

It is recommended that the Board of Education approve the services agreement with Bay Valley Foundation for adult coding classes. 

California State Education Code §48985 requires, “If 15 percent or more of the pupils enrolled in a public school that provides instruction in kindergarten or any of grades 1 to 12, inclusive, speak a single primary language other than English, as determined from the census data submitted to the department pursuant to §52164 in the preceding year, all notices, reports, statements, or records sent to the parent or guardian of any such pupil by the school or school district shall, in addition to being written in English, be written in the primary language, and may be responded to either in English or the primary language.”

There are over 25 primary languages spoken within Modesto City Schools. To meet Education Code §48985, Modesto City Schools has been contracting with School Translations to provide translation services since 2004-2005.

School Translations will provide written translations from English to Spanish or Spanish to English and other languages as needed during the 2020-2021 school year when bargaining members are not available or at times when we are unable to find a District translator in the needed language.
Goal 3.3: Increase regular two-way communication with stakeholders regarding student progress and other important issues.

Goal 3.3: Increase regular two-way communication with stakeholders regarding student progress and other important issues.

A copy of the services agreement is available in the Curriculum & Instruction Professional Development Department for review.

For the 2020/21 school year, the District has employed teachers to teach with emergency credentials certain subject/classes in our schools. Of the 1,500 teachers in the District, approximately 60 must teach classes for which they are not credentialed. The District has advertised for teacher vacancies needed; credentialed and qualified teachers for those assignments did not apply.

5.0 Recruit, hire, train, and retain high quality staff.

In order to be compliant with California Commission on Teacher Credentialing guidelines, the District must submit a "Declaration of Need for fully Qualified Educators" to the California Commission on Teacher Credentialing for those teachers teaching outside their credentialed area. The "Declaration of Need for Fully Qualified Educators" must be approved by the Board of Education.

It is proposed that the Board of Education review and approve the "Declaration of Need for Fully Qualified Educators."

The Assistant Principal, 9-12 position will provide leadership and assume responsibility for assisting with the administration and supervision of a comprehensive high school at the assigned building site.  The Assistant Principal, 9-12 job description is being proposed to replace the Associate/Assistant Principal positions at the 9-12 school sites.

Goal Alignment 1.0:  Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.

Goal Alignment 5.3:  Expand recruiting and hiring processes to provide support, maximize retention, and increase diversity in the certificated, classified, and management workforce.

The Assistant Principal, 9-12 position will be paid from the Management Salary Schedule.

It is recommended that the Board approve the proposed job description.

Currently the Associate Superintendent, Chief Business Official, Business Services, the Associate Superintendent, Curriculum & Instruction/Professional Development, the Associate Superintendent, Educational Services, the Associate Superintendent Human Resources, the Associate Superintendent, Student Support Services, the Assistant Superintendent, School Leadership, the Chief Communications Officer, and the Chief Technology Office have Contracts through June 30, 2021.

5.1: Create a District culture of valuing all employees to facilitate hiring and maximizing retention.

The Associate Superintendent, Assistant Superintendent, and Chief Officer Contracts are valid for a period of two years.  The current Contracts are due to expire June 30, 2021. The proposed revisions would change the contract dates as listed below:

• Associate Superintendent, Chief Business Official, Business Services
July 1, 2020 through June 30, 2022
• Associate Superintendent, Curriculum & Instruction/Professional Development
July 1, 2020 through June 30, 2022
• Associate Superintendent, Educational Services
July 1, 2020 through June 30, 2022
• Associate Superintendent, Human Resources
July 1, 2020 through June 30, 2022
• Associate Superintendent, Student Support Services
July 1, 2020 through June 30, 2022
• Assistant Superintendent, School Leadership
July 1, 2020 through June 30, 2022
• Chief Communications Officer
July 1, 2020 through June 30, 2022
• Chief Technology Officer
July 1, 2020 through June 30, 2022

Attached is a copy of the new contract for each Associate Superintendent, for the Assistant Superintendent, and each of the Chief Officers.

The annual Information Handbook and Conduct Code publication provides staff and family important information and updates for the school year, including the conduct code and state mandated notices.

Goal One: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.
Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

The Board of Education approves the schedule for Board of Education meetings. On April 15, 2019, the Board approved meeting dates through June 22, 2020.  On March 9, 2020, the Board approved a scheduled for the next two schools years.  Due to a schedule conflict it was necessary to change one of the proposed dates, March 1, 2021 instead to March 8, 2021. Listed below are the revised dates proposed for the two school year period beginning July 27, 2020 through June 20, 2022.

3.3 Increase regular two-way communication with stakeholders regarding student progress and other important issues.
3.4 Improve customer service for students, families, staff, and community to support welcoming school environments.

 Regular meetings will start at 6:00 p.m.

It is recommended that the Board of Education approve the revised schedule for Board of Education meetings for the two school year period starting July 27, 2020 through June 20, 2022.