In response to the Governor's Executive Order N-15-21 (as of 9/20/21)(original Executive Order N-25-20) and Resolution 19/20-17 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Modesto City Schools (MCS) Board of Education on March 18, 2020. The MCS Board Meetings have been adjusted to follow health and safety precautions. MCS Board Meetings are live-streamed and recorded, and available for viewing at: 

https://www.youtube.com/channel/UC6RHJCeKy8rDxRHyRUPVJIw/      

New Process for Making Public Comments (as of 8/7/21) We value your comments and have created several options to ensure your voice is heard:

By Email at publiccomment@mcs4kids.com or by voicemail at 574-1525 prior to Noon (12:00 p.m.) on the day of the Board meeting.  (Please keep your comment to 250 words – commentswill not be read aloud at the Board meeting, but will be transcribed, printed and provided to each Board memberprior to the start of the Board meeting.  Copies will also be made available to the public at the Board meeting and added to the minutes and approved at a subsequent Board meeting.)

 Please provide the following:
1. Name
2. Affiliation (if any)
3. Phone number (in case we need further clarification)
4. Address (optional)
5. Topic or Item on the agenda you wish to address

In-Person (effective 8/7/21): 
Members of the public can make their comment in-person at the Boardroom located at 425 Locust Street.  Public seating is available on a first-come, first-serve basis in the boardroom. The Period for Public Presentation is limited to 30 minutes. Time will be allotted equally to individuals based on the number of request cards submitted.  The maximum for any one speaker is three minutes.

IMPORTANT: As students are present at the Board meetings, all individuals attending the Board meeting must wear an approved face covering while indoors (pursuant to CDPH guidance as of 6/24/21).  If you are displaying any symptoms of COVID-19 we ask that you please stay home and consult your health professional as to not expose others to the virus and instead submit your comment via email or voicemail per the instructions above. The Board assumes no liability for any health risks to members of the public who attend the Board meeting in-person.

Note: Public Comments received in Spanish will be translated. 

Board meeting will be translated in Spanish: Please dial 1+(805)324-7680 (toll free)
Conference ID: 503 260 559#

Public comment regarding closed session items will be received before the Board goes into closed session.

Information concerning the consent items listed below has been forwarded to each Board member prior to this meeting for study and is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street; Modesto City Schools Superintendent’s Office and Receptionist’s Desk, 426 Locust Street, Modesto.

The complete agenda is available at www.mcs4kids.com as well as at the Board meeting, 425 Locust Street. Unless some member of the audience or Board member has a question concerning an item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board.  The action taken by the Board in approving consent items is set forth in the explanation of the individual items.

Board Bylaw 9322 (b):

Members of the public may address the Board of Education on matters not on the agenda.

Complaints against specific District employees should be resolved through the District’s Personnel Complaint Procedure. The right to address the Board does not exempt the speaker from any potential liability for defamation. The proceedings of the Board are recorded and are a part of the public record.

The Period for Public Presentation is limited to 30 minutes. Time will be allotted equally to individuals based on the number of request cards submitted. The maximum for any one speaker is three minutes.

The law limits the response of Board members and prohibits the Board from taking any formal action.

In response to the Governor's Executive Order N-15-21 (as of 9/20/21)(original Executive Order N-25-20) and Resolution 19/20-17 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Modesto City Schools (MCS) Board of Education on March 18, 2020. The MCS Board Meetings have been adjusted to follow health and safety precautions. MCS Board Meetings are live-streamed and recorded, and available for viewing at:

https://www.youtube.com/channel/UC6RHJCeKy8rDxRHyRUPVJIw

New Process for Making Public Comments (as of 8/7/21) We value your comments and have created several options to ensure your voice is heard:

By Email at publiccomment@mcs4kids.com or by voicemail at 574-1525 prior to Noon (12:00 p.m.) on the day of the Board meeting.  (Please keep your comment to 250 words – comments will not be read aloud at the Board meeting, but will be transcribed, printed and provided to each Board member prior to the start of the Board meeting.  Copies will also be made available to the public at the Board meeting and added to the minutes and approved at a subsequent Board meeting.)

Please provide the following:
1. Name
2. Affiliation (if any)
3. Phone number (in case we need further clarification)
4. Address (optional)
5. Topic or Item on the agenda you wish to address

In-Person (effective 8/7/21): 
Members of the public can make their comment in-person at the Boardroom located at 425 Locust Street.  Public seating is available on a first-come, first-serve basis in the boardroom. The Period for Public Presentation is limited to 30 minutes. Time will be allotted equally to individuals based on the number of request cards submitted.  The maximum for any one speaker is three minutes.

IMPORTANT: As students are present at the Board meetings, all individuals attending the Board meeting must wear an approved face covering while indoors (pursuant to CDPH guidance as of 6/24/21).  If you are displaying any symptoms of COVID-19 we ask that you please stay home and consult your health professional as to not expose others to the virus and instead submit your comment via email or voicemail per the instructions above. The Board assumes no liability for any health risks to members of the public who attend the Board meeting in-person.

Note: Public Comments received in Spanish will be translated.

During the 2020-2021 school year, the Equity and Racial Justice Task Force provided six recommendations to our Superintendent and Board regarding future work surrounding equity in Modesto City Schools.  The Board approved the proposed six recommendations made by the Task Force on April 19, 2021. 

The Associate Superintendent of Human Resources will provide an update on recommendations two and three which include increasing teacher diversity and analyzing teacher placement. 

Goal one:  Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

It was found that the following Board Policy and Administrative Regulation needed to be revised or adopted:  BP/AR 6112, School Day.

Modesto City Schools' ongoing effort is to ensure our Board Policies (BP), Administrative Regulations (AR), and Board Bylaws (BB) are up to date.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

In accordance with Assembly Bill 130. Section 124, at the November 2021 meeting, the State Board of Education adopted a one-time supplemental template to the annual update to the 2021-2022 Local Control and Accountability Plan (LCAP). The annual update must be presented to the Board on or before February 28, 2022.

The update to the Board must include the Supplement to the Annual Update to the 2021-2022 Local Control and Accountability Plan (LCAP), all available mid-year outcome data related to the metrics identified in the 2021-2022 LCAP, and mid-year expenditure and implementation data on the actions identified in the 2021-2022 LCAP.

Goal One: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.
Goal Two: Ensure all employees have access to high quality professional development.
Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.
Goal Four: Ensure the District is fiscally and operationally sound.
Goal Five: Recruit, hire, train, and retain high quality staff.

Modesto City Schools’ staff has completed the mid-year reports as required by the State Board of Education in compliance with Assembly Bill 130. Section 124: The Supplement to the Annual Update to the 2021-2022 LCAP, the mid-year report on the LCAP Expected Annual Measurable Objectives, and the mid-year LCAP Actions and Services expenditure report.

Modesto City Schools has met the requirements for reporting to the Board the annual update to the 2021-2022 LCAP.

Goal Four:  Ensure District is fiscally and operationally sound.

Governor Gavin Newsom released the 2022-23 State Budget Proposal on Friday,
January 10, 2022. 

District staff received full details of the Governor’s budget proposal during a webinar on January 24, 2021, and will update the Board of Trustees on February 7, 2022.

The report will update the Board of Trustees on the status of the Governor’s State Budget Proposal, and the estimated impact on budget development for Modesto City Schools.

Education Code Section 41020 requires that every California school district provide an annual audit of the financial records and accounts of the district. Each audit shall include all funds of the district including student body and cafeteria funds.  A review of the district's procedures for attendance accounting is also required.

The auditor's report must include: (1) a statement that the audit was conducted according to standards and procedures mandated by the State Controller's Office; and (2) a summary of the audit exceptions and management improvement recommendations.

The 2020-2021 audit has been filed, as required, with the County Superintendent's Office, the State Department of Education, and the State Controller. 

Goal Four:  Ensure the District is fiscally and operationally sound. 

Mr. Bill Williams of Eide Bailly LLP will make a brief presentation to the Board of Education on the audit results, opinions, and findings.  

The auditor’s overall opinion was that the financial statements present fairly the financial position of the Modesto City Schools as of June 30, 2021, in accordance with generally accepted accounting principles.

3.2:  Promote outstanding students, families, staff, programs, schools, and community partners.

1. Wal-Mart Market/1421 Coffee Road, School Supplies to MCS Parent Engagement & Outreach. Estimated Value: $415.86
   
   
2. Clean Sweep Ag Services, $2,000.00 to Everett Elementary School for Field Trips and Transportation
   
   
3. Bob & Marie Gallo Foundation, $65,000.00 to Wilson Elementary School for the purpose of hands-on learning opportunities for Wilson scholars
   
   
4. Sabre Youth Football, $1,000 to Beyer High School JROTC ASB
   
   
5. Van Groningen & Sons, Inc., pumpkins and decorative corn to Davis High School. Estimated Value: $407.45
   
   
6. Amy Elliott Neumann: $500.00 to Davis High School FFA; $500.00 to Downey High School FFA
   
   
7. Bill & Sharon Morris, $1,000.00 to Davis High School FFA Leadership Shirts
   
   
8. Claudia Hughes, $500.00 to Downey High School Daniel Hyde Scholarship
   
   
9. CSC Manufacturing, $1,000.00 to Enochs High School for Boys Soccer Team
   
   
10. HSI Mechanical, Inc., $200.00 to Enochs High School for Boys Soccer Team
    
    
11. Nicholas & Diane Bavaro, $250.0 to Johansen High School Boys Basketball
    
    
12. Kirk & Jane McAllister, a collection of books and watercolor paper donated to Modesto High School classrooms and library.  Estimated value $700.00
    
    
13. Royal Addis, a Manure Spreader to Downey High School FFA/AG Department.  Estimated Value: $2,100.00 

It is recommended that the Board of Education approve the acceptance of gifts with appreciation as listed above.

Goal 3.4 – Improve customer service for students, families, staff and community to support welcoming school environments.

Modesto City Schools and the City of Modesto have partnered for decades on joint use projects at both District and City facilities. Specifically, the swimming pool complexes at Fred C. Beyer, Grace M. Davis and Peter Johansen High Schools were constructed for long-term joint use by the District and the City.

The City of Modesto is making its request this year for use of the Beyer, Davis, Enochs and Johansen High School swimming pools and related facilities for the City’s summer recreation program.  Beyer, Davis, Enochs and Johansen High Schools have been consulted with regarding the program scheduling.

In order to adequately address use and liabilities for the City’s summer use of the Beyer, Davis, Enochs and Johansen High School swimming pools and related facilities, agreements between the District and the City are necessary.

The City of Modesto has operated a summer public recreation swim program at the Johansen High School swimming pool for many years. This program includes recreational swimming, swim lessons and other class aquatics.  Years ago, the City operated programs at the Beyer and Davis High School swimming pools.  In 2019, the City restarted the program at the Beyer High School swimming pool and in 2020, the City restarted the program at the Davis High School swimming pool.  The City is interested in starting a program at the Enochs High School swimming pool.

The dates of this year’s summer program at the Beyer, Davis, and Johansen High School swimming pools are June 1, 2022 through July 31, 2022 with lifeguard training classes throughout the spring.  There will also be water exercise classes continuing through October 2022.  Enochs High School swimming pool is being considered for youth swim team practice in the late spring and summer.  The City agrees to provide insurance and liability coverage in the minimum amount of $5,000,000. The agreements are available in the Planning Department.

There is no added fiscal impact to the District. The District currently incurs the cost of utilities and chemicals to maintain all District pools year-round.

It is recommended that the Board of Education approve the agreements with the City of Modesto for the use of various high school swimming pools for the summer 2022 public swim programs.

Goal 4.3:  Invest in school facilities and infrastructure for safe and clean facilities.

California Education Code section 17406 permits the governing board of a school district to lease property to a developer, who constructs tenant improvements to the property and leases back the completed improvements to the district.  The lease terminates after payments are completed. 

In accordance with the section 17406, on November 8, 2021, the Board adopted Resolution No. 21/22-10, supporting the award of the Site Lease and Facilities Lease for the Peter Johansen High School HVAC Replacement and Eleven (11) Sites HVAC Controls Upgrade Project (“Project”) to Robert E. Boyer Construction, Inc. (“Boyer”) under the District’s Best Value Methodology.  The Facilities Lease provided that Boyer would perform preconstruction services to develop a Guaranteed Maximum Price (“GMP”) and Construction Schedule for the Project. 

The Project consists of the following:

• Johansen High School needs new HVAC systems in all of original buildings to replace the aging central plant HVAC system.
  • Only Building H will receive replacement HVAC systems in this project.
• Eleven (11) sites need their HVAC controls upgraded;
  
  • Burbank, Lakewood and Sonoma Elementary Schools
  • Hanshaw Middle School
  • Beyer, Davis, Downey, Enochs, Gregori, and Modesto High Schools
  • District Office.

Following Boyer’s preconstruction services, District staff and consultants have negotiated a GMP in the amount of $7,460,000 for the Project.

The Amendment provides that Boyer will construct the Project in accordance with the Facilities Lease for the GMP and establishes the Construction Schedule for the Project. The Amendment also modifies the terms, such as Completion Date, Schedule of Values, or any negotiated terms.  To account for those changes, the Amendment modifies the Facilities Lease, including Exhibits C, F, and G of the Facilities Lease, and the accompanying Contract Documents to the Facilities Lease.

Copies of the Site Lease, the Facilities Lease and Amendment No. 1 to the Facilities Lease for this project are available for review in the Planning and Facilities Office.

Staff proposes the approval of Amendment No. 1 to the Facilities Lease with Boyer for the Peter Johansen High School HVAC Replacement and Eleven (11) Sites HVAC Controls Upgrade Project. 

The probable cost of the entire project is estimated at $8,378,000.  The project will be funded from ESSER funds and high school facility improvement funds.

It is recommended that the Board of Education approve Amendment No. 1 to the Facilities Lease with Robert E. Boyer Construction, Inc. for the Johansen HVAC Replacement and Eleven Sites HVAC Controls Upgrade Project.

The Nutrition Services Department has the need to purchase cafeteria serving equipment for Beyer High School’s kitchen.

Goal Four: Ensure the District is fiscally and operationally sound.
Goal 4.3: Invest in school facilities and infrastructure for safe and clean facilities.

The cost to purchase this equipment exceeds the current bid threshold and competitive bids must be sought or identified to meet formal bid requirements per Public Contract Code Section 20111(a).

Formal bids were solicited for the cafeteria serving equipment. Bid No. 21-4765 was released on December 22, 2021, advertised in the Modesto Bee and posted online. Bid documents were viewed/downloaded by seven (7) vendors. The bid was opened on January 7, 2022 at 3:00 p.m. and three (3) responses were received.  The lowest responsive responsible bidder meeting specifications was East Bay Restaurant.

Modesto City Schools is interested in redesigning our public website and entering into a contract with an outside vendor to provide the District with a website content management system.

Goal 3.5: Improve operational efficiencies through the use of technology, and improved network infrastructure.
Goal Four: Ensure the District is fiscally and operationally sound.

The cost for this service exceeds the current bid threshold; therefore, competitive bids must be sought or identified to meet formal bid requirements per Public Contract Code.

The District solicited proposals through the RFP (Request for Proposal) process. RFP #21-4764 for a Website Content Management System was released on December 13, 2021, advertised in the Modesto Bee and posted online. The RFP documents were viewed by a total of sixty-seven (67) vendors. The RFP was opened on January 19, 2022 at 3:00 p.m. with a total of twelve (12) responses received, and seven (7) being deemed responsive.

Proposals were received from the following vendors:

1. 360Civic
2. Apptegy
3. Blackboard
4. Code Collaborators
5. EDPress
6. Finalsite
7. Foxbright
8. LINQ
9. Opcima
10. SchoolBlocks
11. School In Sites
12. Web Spiders

District staff in the Purchasing and IETS Departments reviewed and scored the seven (7) responsive proposals. District staff interviewed the top three (3) highest scoring vendors and these vendors provided product demonstrations to a committee of various stakeholders on January 26^th and 27^th.

The selected vendor is Apptegy and District staff recommends entering into a contract with Apptegy to provide the website redesign and content management system services.

The contract award is for a one-year period, with an option to extend contract up to two (2) additional one-year periods.

There is a one-time implementation/set-up fee of $16,575 added to the first-year maintenance fee of $50,800 making the first-year total cost estimated at $67,375.  Total annual ongoing expenses are $50,800 and funding will come from the General Fund.

It is recommended that the Board of Education approve authorization to award RFP #21-4764 Website Content Management System to Apptegy.

The District spends an estimated $400,000 in classroom supplies (crayons, glue, construction paper, beginner pencils, etc.) each school year.  These supplies are purchased on a Just-in-Time program.

Goal Four: Ensure the District is fiscally and operationally sound.

Estimated annual cost exceeds the bid threshold; therefore, competitive bids must be sought or identified to meet formal bid requirements per Public Contract Code.

On June 15, 2021, Val Verde Unified School District awarded a public bid to Southwest School & Office Supply for classroom and office supplies.  The initial contract, effective June 15, 2021, is valid through June 14, 2022, and renewable up to three (3) years.

The Just-N-Time Classroom and Office Supplies bid contains cooperative purchase language that allows for other agencies to utilize it per provision 20118 of the Public Contract Code.  It is staff’s determination that the District would derive more benefit by utilizing this cooperative bid contract than to seek separate bids.

A copy of the contract is available for review in the Purchasing Department.

The National School Breakfast Program was established in 1966 to ensure that all children would have an opportunity to start their school day with a healthy breakfast. Recent studies have linked a healthy breakfast to improved academic performance. Modesto City Schools operates an exemplary breakfast program at all school sites.

3.4 Improve customer service for students, families, staff, and community to support welcoming school environments.

The importance of children beginning their school day with a healthy breakfast should be acknowledged by recognizing National School Breakfast Week in Modesto City Schools.

Proclaiming the week of March 7 through 11, 2022 as National School Breakfast Week in Modesto City Schools expresses the appreciation of the Board members and District staff in recognizing the contribution made by the Nutrition Services staff and food service workers to Modesto City Schools.

There is no fiscal impact.

It is recommended that the Board of Education approve Resolution No. 21/22-19 declaring the Week of March 7 through March 11, 2022 as National School Breakfast Week.

Goal 4.3:  Invest in school facilities and infrastructure for safe and clean facilities

Staff has identified a project that needs to be addressed.

• El Vista Elementary School’s first buildings were built in 1953.  The campus was expanded over the next 50 years.  A relocatable cafeteria building was installed in 1989.  The cafeteria is too small to efficiently handle the current population of students for meals and assemblies.  A new multi-purpose building is needed.

Because of timing and coordination issues, it has been determined the best construction method to accomplish this project is lease-leaseback.

Education Code section 17406 requires the District to award lease-leaseback contracts based on a competitive selection process to the developer providing the best value to the District.  According to the Board adopted best value procedures and guidelines, the District needs to issue a request for qualification and proposal (RFQ/P) for the project.

On November 8, 2021, the District released RFQ/P No. 21-4762, Lease-Leaseback Construction Services for the El Vista Elementary School Cafeteria and Site Improvement Project with a due date of December 15, 2021.  The District received qualified proposals from AMG & Associates, Inc., F&H Construction and J.L. Bray & Son, Inc.

Based on the proposals, J.L. Bray and Son, Inc. was ranked as the best value to the District.  The Board of Education needs to approve the attached resolution to support the award of lease-leaseback agreements to J.L. Bray and Son, Inc. and authorize staff to negotiate a guaranteed maximum price for the El Vista Elementary School Cafeteria and Site Improvement project.

The probable cost of the entire project is estimated at $10,200,000.  The project will be funded from Elementary general obligation bond fund.

It is recommended that the Board of Education approve Resolution No. 21/22-20, Resolution Supporting Award of Lease-Leaseback Agreements, to J.L. Bray and Son, Inc. for the El Vista Elementary School Cafeteria and Site Improvement project and authorization to negotiate a guaranteed maximum price.

Goal 4.3:  Invest in school facilities and infrastructure for safe and clean facilities.

Staff has identified a couple of projects that need to be addressed.

• John Fremont Elementary School’s first buildings were built in 1949.  The campus was expanded over the next 50 years.  A relocatable cafeteria building was installed in 1991.  The cafeteria is too small to efficiently handle the current population of students for meals and assemblies.  A new multi-purpose building is needed.

Because of timing and coordination issues, it has been determined that bringing these projects together under one contract would be most beneficial to the District.  The best construction method to accomplish this is lease-leaseback.

Education Code section 17406 requires the District to award lease-leaseback contracts based on a competitive selection process to the developer providing the best value to the District.  According to the Board adopted best value procedures and guidelines, the District needs to issue a request for qualification and proposal (RFQ/P) for the John Fremont Elementary School cafeteria and site improvement project.

On November 8, 2021, the District released RFQ/P No. 21-4763, Lease-Leaseback Construction Services for the John Fremont Elementary School cafeteria and site improvements project with a due date of December 15, 2021.  The District received qualified proposals from Acme Construction Company, Inc., AMG & Associates, Inc. and F&H Construction.

Based on the proposals, Acme Construction Company, Inc. was ranked as the best value to the District.  The Board of Education needs to approve the attached resolution to support the award of lease-leaseback agreements to Acme Construction Company, Inc. and authorize staff to negotiate a guaranteed maximum price for the John Fremont Elementary School cafeteria and site improvement project.

The probable cost of the entire project is $12,100,000 and will be funded from Elementary general obligation bond fund.

It is recommended that the Board of Education approve Resolution No. 21/22-21, resolution supporting award of lease-leaseback agreements to Acme Construction Company, Inc. for the John Fremont Elementary School cafeteria and site improvement project and authorization to negotiate a guaranteed maximum price.

The Board adopted the 2021/22 budget on June 21, 2021. Adjustments to the budget are made regularly based on known changes to revenue or the level/category of expenditures.

4.1 Implement sustainable plan for the budget under the Local Control Funding Formula.

The Education Code requires that the Board approve major changes to the adopted budget.

Budget adjustments which have been processed for the period between September 1, 2021 through October 31, 2021 are presented in the following reports. Explanations are provided for adjustments over $25,000 for revenue and expenditure groups by fund. This report reflects adjustments to the budget only, not a complete financial statement. Copies of the full report are available for review in the Budget Department.

On November 6, 2018, the voters within the boundaries of the Modesto City Elementary School District passed the General Obligation Bond Measures D and E.  In May 2019, the District sold $27,000,000 of Series A bonds between the two measures.  In May 2021, the District sold $61,000,000 of Series B bonds between the two measures.

According to Education Code 15286 which is consistent with the provisions contained in subparagraphs (C) and (D) of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution, when Proposition 39 bonds are sold, the District is required to have annual, independent financial and performance audits conducted for the preceding fiscal year.  The audits shall be submitted to the bond citizens oversight committee at the same time the audits are submitted to the school district, no later than March 31 of each year.

The District has contracted with EideBailly LLP to conduct the audits.  The auditor has completed the audits.  The auditor’s opinion on the financial statements is a clean opinion. The results of the performance audit indicate that the District expended Building Fund (Measures D and E) funds only for the specific projects approved by the voters.

On January 26, 2022, the Citizen Bond Oversight Committee reviewed the audits and recommended the Board of Education approve the audits.

The audit reports are attached for your review.  A positive communication from the auditor to the Board of Education is also attached and states there were no findings or issues during the audit.

The cost of the audit services is $10,000 and will be funded out of the Elementary general obligation bond fund.

It is recommended that the Board of Education approve the Financial and Performance Audits of the Building Fund (Measures D and E) as of June 30, 2021.

Goal Three: Provide a safe, welcoming, and respectful learning environment for every member of the school community while ensuring effective district-wide communication for students, staff, families, and community partners.

The District continues the safety and efficiency of pupil transportation through a data collection process that provides instant student rider information.  With Zonar GPS Units on the fleet of school buses, the District has the ability to know the time, date, and location of each entry and exit from the bus, for real-time student information.  This helps the District increase student safety measures, and better analyze bus routes and pick-up/drop-off locations.

This is not to exceed $75,000. for the 2021-2022 school year.  The funding source is General Fund, Transportation.

It is recommended that the Board of Education ratify the continued lease of GPS units/hardware with Zonar Systems, Inc. for the 2021-2022 School Year.

Goal 4.3: Invest in school facilities and infrastructure for safe and clean facilities.

Terris Barnes Walters Boigon Heath, Inc. (TBWB) provided ballot measure electoral feasibility, public outreach and communication consulting services for our Elementary Bond Measures D & E.  We are requesting to utilize the same services for a potential High School Bond measure.

In order to properly plan for a potential Bond Measure campaign, TBWB will provide assistance in evaluating the electoral feasibility, and develop a measure for the ballot, while implementing a public outreach and communications program.

TBWB is now preparing and mailing information brochures for parent and voter households in Modesto City Schools High School District. 

TBWB proposes to continue to provide ballot measure electoral feasibility, public outreach and communication consulting services through June 30, 2022. 

Purchase orders and VISA payments are tracked each month.

Goal Four:  Ensure the District is fiscally and operationally sound.

Board Policy 3300 requires Board review of all individual purchase orders issued in excess of $1,000 and all purchase orders less than $1,000 by fund total.  All purchases are done in accordance with Board Policy, Education Code, Public Contract Code, and/or other applicable regulatory requirements.

Board of Education approval will allow the District to meet Board Policy 3300 requirements.  A copy of the report is available for review in the Purchasing Department.

Funds have been budgeted to cover all expenses for the month of December 2021.

It is recommended that the Board of Education ratify the purchase orders and VISA payments for the month of December 2021.

Early College, sometimes called “Middle College,” is a grades 9-12 school-within-a-school that is located on or near a community college campus. The organizational structure reflects the shared student responsibility of the high school, the school district, and the college. High school and college faculty create curriculum alignment that leads to high quality educational and employment opportunities. Students who completed the Intersegmental General Education Transfer Curriculum (IGETC) with a “C” or better receive fully transferable credit to Junior College, CSU, or UC schools. 

Credit is delivered by means of dual enrollment. Dual enrollment is when a student receives the five (5) semester credits necessary for high school and community college by taking one class with one instructor. 

1.2: Increase students being identified as “prepared” in the college/career indicators 

Modesto Junior College (MJC) will continue to provide the District, on the Beyer High School campus, with a coordinated program for fall and spring semesters that will deliver college-level instruction for eligible students to take targeted classes for the 2022-23 school year. 

MJC will provide the District with access to closed-to-the-public online classes of “Middle College” for eligible sophomore, junior, and senior students. 

Beyer High School students will be enrolled in targeted closed-to-the-public MJC online credit and face-to-face classes that are attended onsite, at Beyer High School, during the regular high school schedule of classes. There is no cost to the student for the classes or the college units. 

Successful completion of these targeted classes will strengthen students’ ability to be prepared for continuing college participation and accelerate students’ ability to reach their academic goals at the Junior College, CSU, or UC systems.

A copy of the agreement can be found in the Educational Options office.

Early College, sometimes called “Middle College,” is a grades 9-12 school-within-a-school that is located on or near a community college campus. The organizational structure reflects the shared student responsibility of the high school, the school district, and the college. High school and college faculty create curriculum alignment that leads to high quality educational and employment opportunities. Students who completed the Intersegmental General Education Transfer Curriculum (IGETC) with a “C” or better receive fully transferable credit to Junior College, CSU, or UC schools. 

Credit is delivered by means of dual enrollment. Dual enrollment is when a student receives the five (5) semester credits necessary for high school and community college by taking one class with one instructor. 

1.2: Increase students being identified as “prepared” in the college/career indicators 

Modesto Junior College (MJC) will continue to provide the District, on the Davis High School campus, with a coordinated program for fall and spring semesters that will deliver college-level instruction for eligible students to take targeted classes for the 2022-23 school year. 

MJC will provide the District with access to closed-to-the-public online classes of “Middle College” for eligible sophomore, junior, and senior students. 

Davis High School students will be enrolled in targeted closed-to-the-public MJC online credit and face-to-face classes that are attended onsite, at Davis High School, during the regular high school schedule of classes. There is no cost to the student for the classes or the college units. 

Successful completion of these targeted classes will strengthen students’ ability to be prepared for continuing college participation and accelerate students’ ability to reach their academic goals at the Junior College, CSU, or UC systems.

A copy of the agreement can be found in the Educational Options office.

Modesto City Schools contracts with the Stanislaus County Office of Education for federal Head Start funding, providing services for 420 preschool age children for 2022-23. Each annual funding cycle requires an approved budget. 

The Stanislaus County Office of Education requires that the Governing Board and Modesto City Schools' Head Start Parent Policy Committee approve the funding application for federal assistance for the 2022-23 fiscal year.

Goal One: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.
3.2 Promote outstanding students, families, staff, programs, schools, and community partners.
3.3 Increase regular two-way communication with stakeholders regarding student progress and other important issues.

The Application for Federal Assistance for the Head Start Program for fiscal year 2022-23 for $3,982,325 basic program funds, $10,580 T&TA funds, and $998,226 Non-Federal Share In-Kind Matching Funds includes the following:

• 2022-23 Training and Technical Assistance (T&TA) Plan
• 2022-23 Program Service Plan
• 2022-23 Head Start Budgets

Board Policy 4315.1, Administrative Competence in Evaluation, and Education Code 35160.5, states that it is the intent of the Modesto City Schools’ Board of Education to certify that personnel assigned to evaluate teachers must demonstrate competency in instructional methodologies and evaluation of instruction.

5.0 Recruit, hire, train, and retain high quality staff.

To comply with Board Policy 4315.1, the following Modesto City Schools’ administrators have received training in instructional methodology and evaluation of instruction:

• Kevin Drake, Assistant Principal, 9-12
• Tammy Holliday, Program Manager - Special Education
• Antony Little, Director III, Alternative Education
• Kristy Schow, Vice Principal, K-6
• Kim Stewart, Vice Principal, K-6
• Michelle Sullivan, Program Manager - Special Education
• Bridgette Vandries-Hobbs, Program Manager - Special Education

The District Special Education Inclusion Coordinator, 7-12 position is being revised to include individuals that have general education teaching credentials.

Goal 5.3: Expand recruiting and hiring processes to provide support, maximize retention, and increase diversity in the certificated, classified, and management workforce.

Salary schedules are updated to reflect changes that occur as a result of collective bargaining or other agreements, and have received Board approval after the agreements have been reached.

5.0 Recruit, hire, train, and retain high quality staff.

Although the Non-Represented Salary Schedules have received Board approval at prior meetings, CalPERS requires that the Job Classifications pages be added in the 2016/17, 2017/18, 2018/19, 2019/20, 2020/21 Non-Represented salary schedules. It is necessary for the Board to approve this revision. Copies of the revised Non-Represented salary schedules will be available for review in the Human Resources Office.

In supporting the month of February 2022 as National Black History Month, Modesto City Schools shows support in encouraging students and residents to celebrate the history, culture and contributions of the African-American community. 

Goal One: Increase academic achievement and ensure equitable access to enable all students to attain college and career readiness.

The Board of Education approves the schedule for Board of Education meetings. On April ##, 2020, the Board approved meeting dates through June 20, 2022.  Listed below are the Regular Board meeting dates proposed for the two school year period beginning July 25, 2022 through June 17, 2024.

3.3 Increase regular two-way communication with stakeholders regarding student progress and other important issues.
3.4 Improve customer service for students, families, staff, and community to support welcoming school environments.

 Regular meetings will start at 6:00 p.m.

It is recommended that the Board of Education approve the schedule for Regular Board of Education meetings for the two school year period starting July 25, 2022 through June 17, 2024.

The California Interscholastic Federation's "Pursuing Victory with Honor" program is based on 16 Operating Beliefs and Principles.  Principle #8 reads as follows:  "School Boards, superintendents, school administrators, parents, and school sport leadership must ensure that the first priority of their student-athletes is a serious commitment to getting an education and developing the academic skills and character to succeed."

1.5 Ensure students have access to enrichment activities at all school sites.

Athletic Eligibility Verification Forms provide documentation that coaches, athletic directors, and principals have checked the eligibility status of all athletes.  Note the last column on the right, which verifies that inter/intradistrict permits are current and meet Board policy criteria.

The Athletic Eligibility Verification Forms will be submitted by sites each Fall, Winter, and Spring under the "Pursuing Victory with Honor" program.

Goal 4:  Ensure the District is fiscally and operationally sound.

In order to adequately plan for staffing, facility needs, site budgets, etc., preliminary enrollment projections are forwarded to site administrators in November.  Several factors are included in the projections, including historic movement from grade to grade (cohort progression), subdivision/development activity, attrition rates and program modifications.

Modesto City Schools continues to focus on the economics affecting our region including foreclosure statistics, unemployment rates, birth rates and other data that may impact student enrollment.  High unemployment rates effect enrollment as families move out of the area to find jobs.  The unemployment rate in Stanislaus County is approximately 6.2% at November 30, 2021, a decrease from an unemployment rate of 9.4% in December 2020 and 8.1% in November 2020.  This is also a decrease of 0.7% from the 6.9% unemployment rate at October 31, 2021 and September 30, 2021.

Modesto City Schools tracks birth rates by Stanislaus County and City of Modesto.  This data contains the number of births by residents and calculates a historic percentage of births that will become District kindergarten students.  Birth rates in Stanislaus County and the City of Modesto have been declining since 2007.  Kindergarten enrollment in the fall of 2022 would be lower in comparison to the fall of 2021 based on birth rates.  However, kindergarten is compulsory starting in the fall of 2022 which should bring more students to kindergarten.

The District had an increase of 76 kindergarten students in the fall of 2021 from the fall of 2020.  Kindergarten students have continued to enroll since the start of the school year.  There are 46 more kindergartners enrolled in December 2021 than on September 3, 2021 per the MCS Dashboard.

Taking into consideration all of the factors, enrollment projections for Kindergarten will be based on the first-grade enrollment projection but adjusted for the percentage of decline in the birth rates.  District staff will closely watch kindergarten registrations leading up to the start of school in August 2022.

Transitional kindergarten (TK) will be expanded in the fall of 2022.  The cut-off date to turn 5 years old is moving from December 2^nd to February 2^nd.  This will cause an increase in TK enrollment.

The Dual Language Academy (DLA) consolidation at Bret Harte Elementary in the fall of 2014 continues to affect enrollment at both Fairview and Bret Harte.  As of the 2016-2017 school year, DLA is in place at all grade levels at Bret Harte.  The DLA program is dependent on parent choice.

Enrollment at the junior high schools is expected to decline significantly for the fall of 2022.  The years of declining enrollment in the elementary schools are flowing through to the junior high schools.

Enrollment at the high schools is expected to be generally stable overall for fall of 2022 with an increase of 125 students expected across the seven schools.  Eighth Grade general education enrollment numbers for the fall of 2021 are 33 students lower than the fall of 2020 so it is anticipated that the Ninth Grade general education enrollment projections for the fall of 2022 will decline slightly in comparison to the fall of 2021 actual general education enrollment.

Overall, projections and their effect on staffing may be adjusted again later in the spring and summer as actual kindergarten enrollment occurs and ninth grade ballot counts are finalized.

Budget, staffing and facility needs are determined based on the preliminary projections. Enrollment projections, trends and capacities are key pieces of information for the ongoing evaluation of balancing school enrollments.

TK-6 Enrollment:

 The elementary school enrollment (TK-6 sites plus Tuolumne grades 7-8) is projected at 10,570 general education students among all elementary school sites or 94 more general education students than the fall of 2021.  Special education students are not projected, therefore are not included in these estimated numbers.  Special education numbers from the fall of 2021 are included on the attached chart for planning purposes.

The increase in the general education enrollment projections is fueled by a projected increase in TK by 138 students because of the cut-off date change, a projected increase in kindergarten by 59 students because kindergarten is compulsory in the fall, and a projected increase of 64 students because of the addition of eighth grade at Tuolumne Elementary School.  Without these system changes, the enrollment projection would have been a decline for the TK-6 school sites of about 200 students.

7-8 Enrollment:

The junior high school enrollment is projected at 2,561 students or 201 less general education students than the fall of 2021 (not counting special education students).

Some of this decline is caused by the addition of eighth grade classes at Tuolumne Elementary school.  It is projected that 64 eighth graders will attend Tuolumne rather than Hanshaw Middle School.

9-12 Enrollment:

The high school enrollment for the fall of 2022 is projected to be 14,465, an increase of 125 general education students (not counting special education students) from the fall of 2021.

Elliott Alternative Education Center enrollment is not projected; however, enrollment is approximately 166 students or a decrease of 186 students from the 2021-2021 school year.

The District’s general education program enrollment, TK-12, not including special education or alternative education, is anticipated to increase by a total of 18 students for a total projected enrollment of 27,596 general education students.