(Education Code 35146, 48918(c), 72122) Readmission Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Didi Peterson
Employee Organizations: All Groups (Sylvan Educators Association (SEA); California School Employees Association, Chapter 73 (CSEA); and Unrepresented) 

The Board of Trustees received the following:

Two (2) letters from The Board of the Education Foundation of Stanislaus County approving the request for funds in the amount of $2,500 to Somerset Middle School sixth grade students and $2,000 to Ustach Middle School sixth grade students for assistance to attend Foothill Horizons Outdoor School in the 2018-2019 school year.

Thank you card from Viji Sundar for the recognition at the Business Partners/Community State of the District Recognition event on October 9, 2018.

The Superintendent will update the Board of Trustees regarding the Stanislaus Cradle to Career Partnership.

The mission of the Sylvan Educational Foundation (SEF) is to provide educational enhancement, professional enrichment, and community involvement in support of our children.  SEF will be introducing the 2018-2019 Mini-Grant recipients.  SEF was able to fund twenty-six (26) projects totaling $ 20,560.56 for the 2018-2019 school year.  

The annual Gourmet Breakfast and Kids Fun Run will be held on Saturday, February 23, 2019, at Ustach Middle School.

John Borba, Professor of School Administration, Department of Advanced Studies, CSUS College of Education, Kinesiology and Social Work will be presenting the California State University, Stanislaus, Lenox Crystal Apple Award for the selected 2017-18 Outstanding Student in the Preliminary Administrative Services credential program.

Staff will report out regarding the three (3) Honors Parent Forums offered to parents and the community on August 22, 2018, August 29, 2018, and September 5, 2018.

As part of the 2018-2019 Governance Goals, a committee (Educational Options) was formed to research, report and develop a recommendation as to how Sylvan Union School District can better serve students:1) who have behaviors which cause students to be approaching recommended for expulsion; or 2) who have been expelled from our district.  An update will be provided as to the progress of the committee and our next steps.  

As part of the 2018-2019 Governance Goals, an update will be provided to the Board of Trustees as to where we are at on the recommendations made by School Services for the Special Education Program.   

The State Board of Education (SBE) approved standards for the CA School Dashboard local indicators as part of the state accountability system that support local educational agencies (LEAs) in measuring and reporting their progress within the appropriate priority area.  For each local indicator, the approved standard includes:

• Annual measure progress on the local performance indicator based on locally available data.
• Report results at a regularly scheduled public meeting of the local governing board.
• Report results to the public through the Dashboard.

The collection and reflection on locally available information relevant to progress on local priority areas will support LEAs in local planning and improved efforts.  For the Fall 2018 Dashboard release, an LEA must complete the local indicators by November 16, 2018, in order to receive a Met rating.  If the local educational agency does not complete the self-reflection tool for a local indicator by the deadline, the Dashboard will show as Not Met by default.

The Board of Trustees to receive the 2018-2019 Governance Goals Fall update.

Attached is a draft revision to Board Policy and Administrative Regulation 5116.1 for Board review and a first reading.  The revisions reflect changes to the dates of the Intra-District Open Enrollment Policy.  Adopting an earlier Open Enrollment Application timeframe will assist the district in performing enrollment and staffing projections to align more closely with the development of the annual budget.

A second reading and adoption will be conducted and requested for the November 13, 2018, Board Meeting.  

The Board of Trustees would like to review Board Bylaw 9250 Remuneration, Reimbursement, and Other Benefits.  The proposed new language is attached and labeled as the draft BB 9250.  The changes to this board bylaw will be in alignment with our current payroll procedures.   Language to be removed has been stricken out and replacement language is noted in red.

The Board of Trustees will discuss the next steps after their Board Self-Evaluation at the Fall Governance Board Retreat on September 13, 2018.

The Board of Trustees will receive a safety update from Debra Hendricks, facilities update from Yvonne Perez, and have the opportunity to ask staff questions.

The Board received a copy and approved the 2018-2021 Technology Plan at the May 22, 2018 board meeting.  Technology also presented a PowerPoint presentation at the September 11, 2018, board meeting noting the 1:1 device replacement.  In addition, the Board of Trustees received Friday updates regarding the decision of replacing the devices with either an iPad or Chromebook.

Staff seeks approval for the purchase of Dell 5190 Chromebooks to replace the aging iPad 2 student devices. This purchase will improve compatibility with current software applications and systems, and ensure smooth State assessments in the spring. The quote is for nine hundred and fifty (950) Dell 5190 Chromebooks, with four (4) year warranties and Google Management licenses at a cost of $273,765.88.

Staff is recommending the Board of Trustees approve the purchase of Dell 5190 Chromebooks, with four (4) year warranties and Google Management licenses at a cost of $273,765.88.

General Fund-01, Resource 0042-Technology Reserve and Replacement: $276,765.88

The district has been using On-Pass Software for boundary studies since 2011, and student demographics were loaded to the software through 2014.  The software was used during FY13 to modify school boundaries.  The software provides the ability to utilize current and historical data to create boundary scenarios based on multiple demographic factors, and to provide enrollment projections based on historical data.

As the Board Subcommittee for Facilities continues its work on long-range facilities planning, the software will provide valuable information on multiple data points to assist the subcommittee in forming long-term facilities recommendations. 

In order to use the software to its full capacity, it is necessary to load student demographic data for past years.  In addition, a version upgrade and training will be required to learn the new version of the software.

Attached is information about the software, an implementation plan, and cost.  The software will be paid from Developer Fees and will have an annual cost of $5,000. 

The initial cost is:

$7,116 Set-up and training (includes annual subscription).

$2,000 Kindergarten projection for the 2019-20 school year.

See the attached proposal for additional information.

Staff recommends approval to purchase On-Pass Boundary Study Software in the amount of $9,116 with an annual subscription use fee of $5,000.

Staff recommends approval to purchase On-Pass Boundary Study Software in the amount of $9,116 with an annual subscription use fee of $5,000.

Developer Fees: $9,116.

In the current teacher shortage in the state, the Commission on Teacher Credentialing (CTC) has the authority to issue waiver documents so that school districts can fill vacancies.  The Variable Term Waiver gives the employer the ability to cover assignments when a fully-credentialed employee cannot be found. This waiver allows us to meet staffing needs.  This waiver allows the individual holding the waiver to complete their credential requirements while serving in the classroom.  For this request, the district provided to the CTC specific employment criteria for the position as well as an explanation of what makes the applicant the best candidate.  Evidence of the candidate's preparation for the position was provided that included the candidate's university transcripts, CBEST test results, currently held credential documents (Certificate of Clearance), planned CSET test dates and enrollment in an intern program and previous work and volunteer experience.  The district also provided evidence of recruitment efforts (attendance at job fairs and EdJoin postings) to attempt to fill the math vacancies.

Staff recommends approval for a Variable Term Waiver for Matthew Iles for a math teaching position at Ustach Middle School for grades 7-8 for the 2018-2019 school year.  This applicant will be employed on the basis of a Variable Term Waiver for the 2018-2019 school year.

In the current teacher shortage in the state, the Commission on Teacher Credentialing (CTC) has the authority to issue waiver documents so that school districts can fill vacancies.  The Variable Term Waiver gives the employer the ability to cover assignments when a fully-credentialed employee cannot be found. This waiver allows us to meet staffing needs.  This waiver allows the individual holding the waiver to complete their credential requirements while serving in the classroom.  For this request, the district provided to the CTC specific employment criteria for the position as well as an explanation of what makes the applicant the best candidate.  Evidence of the candidate's preparation for the position was provided that included the candidate's university transcripts, CBEST test results, currently held credential documents (Certificate of Clearance), planned CSET test dates and enrollment in an intern program and previous work and volunteer experience.  The district also provided evidence of recruitment efforts (attendance at job fairs and EdJoin postings) to attempt to fill the math vacancies.

We request approval for a Variable Term Waiver for Matthew Iles for a 7th and 8th grade math teaching position for the 2018-2019 school year.

None

New California State Senate Bill (SB) 415 added Elections Code (EC) §§ 14050-14057 on Odd to Even Election Years, requires districts to meet a threshold of voter participation in order to continue holding odd numbered year elections without penalty.  Prior to September 12, 2017, the Sylvan Union School District elections for the Governing Board was every two (2) years of the first Tuesday after the first Monday in November of odd-numbered years.  In order to comply with SB 415, the Board of Trustees adopted Resolution 2017/2018 - #9 to shift odd-year elections to even-year elections to align with statewide elections at the September 12, 2017, board meeting.  

Elections Code section 1302(b) establishes a procedure whereby the Governing Board may change the elections date for its Board members by adopting a resolution seeking approval of the change by the Board of Supervisors of the affected county.  Therefore, Sylvan Union School District adopted a resolution stating as of January 2018 all seated Board members will have an extension of one (1) year added to their term resulting in a five (5) year term.  The subsequent Board member elections (2020 and 2022) shall be for a term of four (4) years.  The result of such actions would be staggered Board elections in even-numbered years, commencing with the next elections for Trustee Areas 1 and 4 in November 2020, and the elections for Trustee Areas 2, 3, and 5 in November 2022.

Staff is presenting Board Bylaw 9110: Terms of Office with revisions to reflect the correct terms of office as adopted by Resolution 2017/2018 -#9.

Staff recommends the Board of Trustees to adopt revisions to Board Bylaw to be in alignment with our current terms of office in place.

Staff is presenting a revised 2019 Board Meeting Schedule reflecting a date change to the Governance Team Site Visit on January 30, 2019.  The Superintendent will be at the Superintendent's Symposium during this time and staff is proposing moving the Governance Site Visit to Thursday, January 24, 2019.

Staff recommends the Board of Trustees approve the July and October 2017 Board Policy Updates.

At the August 28, 2018, Regular Board meeting, the Board of Trustees was given a "preview" and received policy binders for the May and October 2017 policy updates.  The Board of Trustees and staff reviewed policy updates for a "first reading" at the September 11, 2018, Regular Board meeting.  A "second reading" was conducted at the October 9, 2018, Regular Board meeting, and final reading/adoption at the October 30, 2018, Regular Board meeting.

Staff has attached drafts reflecting revisions to BP 0100 Educational Philosophy and BP 1113 District and School Website with suggestions discussed by the Board of Trustees at the October 9, 2018, board meeting for approval and adoption.   

Staff recommends the Board of Trustees approve the Memorandum of Understanding for Student Placements in Applied Settings with California State University, Stanislaus.

Our district works closely with local university programs, including California State University, Stanislaus,  to support programs and college students who are connected to or would like to explore careers in education and schools. The attached document outlines a Memo of Understanding (MOU) and agreement for the Applied Settings programs (Liberal Studies and Child Development Departments) at California State University, Stanislaus, for your approval.  This MOU outlines the expectations and requirements for student volunteers and/or internship opportunities in these areas of study at our school sites. 

None

It is recommended the Board of Trustees ratify the Yearbook Contract for Mary Ann Sanders Elementary with Shoob Photography for the 2018-2019 school year.

Staff recommends the Board of Trustees ratify the Yearbook Contract for Mary Ann Sanders Elementary with Shoob Photography for the 2018-2019 school year.

It is recommended the Board of Trustees ratify the Yearbook Contract for Mary Ann Sanders Elementary with Shoob Photography for the 2018-2019 school year.

Currently our speech pathologists are almost at maximum capacity in caseloads.  In addition, the number of assessments for preschool age students continues to increase every year.  At this time we will need additional support to complete the 2018-2019 school year and assessments generated.  

Staff recommends the Board of Trustees approve the service agreement with The Gift of Speech as the contracted Speech and Language Pathologist.

Staff is seeking the approval from the Board of Trustees for the service agreement with The Gift of Speech as the contracted Speech and Language Pathologist.

(SLP) 18 weeks x 40 hours/week=720 hours x $100.00/hour = $72,000.

NOT TO EXCEED: $72,000.