(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Didi Peterson
Employee Organizations: All Groups (Sylvan Educators Association (SEA); California School Employees Association, Chapter 73 (CSEA); and Unrepresented) 

It is recommended the Board of Trustees approve the amended expulsion in the matter of Student 2017/2018 - AH# 12.

It is recommended the Board of Trustees approve the amended expulsion in the matter of Student 2017/2018 - AH# 13.

It is recommended the Board of Trustees approve the amended expulsion in the matter of Student 2017/2018 - AH# 14.

It is recommended the Board of Trustees approve the amended expulsion in the matter of Student 2017/2018 - AH# 16.

The Board of Trustees received the attached memorandum from California School Boards Association (CSBA) regarding a Call for Nominations to CSBA's Delegate Assembly.  The nomination form will be brought back for action at the December 10, 2018, Board Meeting.  Currently, Cynthia Lindsey represents Region 8, Subregion 8-C and her term expires March 31, 2019.

The Superintendent will provide the Board of Trustees with an update of the STEAM Program at Sylvan STEAM Academy.

Anthony Presto, Outreach & Communications Representative with San Joaquin Valley Air District will be presenting information for their Healthy Air Living Schools Program.

The Boys & Girls Club of Stanislaus County will be providing the Board of Trustees with their annual update.

Marti Reed will be presenting an update of the changes and new look of the California School Dashboard.

As part of the 2018-2019 Governance Goal:

Ongoing reports to the SUSD Board of Trustees regarding the Technology Plan and what is the plan of response for the upcoming three (3) months (Where are we going?). What have we accomplished since the last reporting period. How is the plan being implemented to support the classroom with integrating technology in student learning.  Reporting periods for this goal are September 2018, November 2018, January 2019, March 2019, and May 2019.

Mr. Patten will provide the Board of Trustees with a Technology Plan Update.

The Educational Options Committee will give an update to the Board of Trustees on the progress.

None

Mrs. Peterson will update the Board of Trustees on the progress of the development of the 2019-2020 School Year Calendar.

This is a first reading of AR 5144.1 Suspension and Expulsion Due Process.  This revision is to define the term of a semester for the purposes of expulsion. 

Review of AR 5144.1 Suspension and Expulsion Due Process.

None

The Board of Trustees conducted a “first reading” at the October 30, 2018, Board Meeting.  This is a “Second Reading” of revisions to BP/AR 5116.1 Intradistrict Transfers.

The revisions reflect changes to the dates of the Intradistrict Open Enrollment Policy.  Adopting an earlier Open Enrollment Application timeframe will assist the district in performing enrollment and staffing projections to align more closely with the development of the annual budget.

The Board of Trustees will consider approval of revisions to Board Policy and Administrative Regulation 5116.1 Intradistrict Transfers.

None

The Board of Trustees will continue the discussion about the Board self-evaluation next steps.

Staff will be providing a safety and facilities update.

The Educational Options Committee was to update the Board of Trustees on progress in October and November and give a recommendation to the Board of Trustees in January on how SUSD could better serve students who have been expelled or students who have behaviors that are leading to suspension and/or expulsion.  The committee updated the Board of Trustees at the October 30, 2018, board meeting.  The committee is requesting to extend the goal to provide an update in December 2018 and a recommendation in February 2019. 

Staff is recommending revisions to the reporting dates for the 2018-19 Educational Options Committee updates as part of the 2018-19 Governance Goals.

The Board of Trustees conducted a “first reading” at the October 30, 2018, Board Meeting and a “second reading” at the November 13, 2018, Board Meeting of revisions to BP/AR 5116.1 Intradistrict Transfers.

The revisions reflect changes to the dates of the Intradistrict Open Enrollment Policy.  Adopting an earlier Open Enrollment Application timeframe will assist the district in performing enrollment and staffing projections to align more closely with the development of the annual budget.

It is recommended the Board of Trustees adopt revisions to Board Policy and Administrative Regulation 5116.1 Intradistrict Open Enrollment.

The Board of Trustees will consider approval of revisions to BP/AR 5116.1 Intradistrict Open Enrollment.

The district applied for and was awarded a $75,000 grant from Kaiser Permanente Northern California Community Benefits Programs.  The grant will pay for the installation of filtered water bottle filling stations at some school sites in the district.  See attached grant award, budget, and grant application.

It is recommended the Board of Trustees approve the Kaiser Permanente Northern California Community Benefits Programs grant award in the amount of $75,000.

Grant award of $75,000

Over the past several years, the District's maintenance department has made a conscious and deliberate effort to standardize a number of building systems, components, products and materials.  Staff has worked to find products that returned a solid value on the investment as well as provide simplicity of maintenance. 

The construction of new schools involves many building components and it is critical that components are compatible with systems and components at other schools within the District. 

In November 2004, the Board of Trustees adopted Resolution 2004/2005 - #07: Making Findings Pertaining to Designation of Specific Material, Product, Thing, or Service for Use on Maintenance Projects.  At that time, the Board of Trustees asked staff to review this resolution annually to ensure that products and model numbers remained current.  The Board of Trustees also requested the resolution be brought back on an annual basis for review and approval.  The attached resolution reflects the request and has been updated to include those items considered to be "District Standards." 

The changes include the following:

HVAC (VRF Units)    York/JCI

Staff recommends the adoption of Resolution 2018/2019 - #12: "Making Findings Pertaining to Designation of Specific Material, Product, Thing, or Service for Use on Maintenance Projects."

The Board of Trustees will consider approval of Resolution 2018/2019 - #12: "Making Findings Pertaining to Designation of Specific Material, Product, Thing, or Service for Use on Maintenance Projects."

N/A

The Board of Trustees reviewed the revised Board Bylaw 9250 Remuneration, Reimbursement, and Other Benefits at the October 30, 2018, board meeting.  The proposed new language is attached and labeled as the draft BB 9250.  The changes to this board bylaw will be in alignment with our current payroll procedures.  Language to be removed has been stricken out and replacement language is noted in red.  Attached is a copy of the final policy for adoption.

Staff is recommending the Board of Trustees adopt the revised Board Bylaw 9250: Remuneration, Reimbursement, and Other Benefits to be in alignment with payroll practices.

None

Staff would like to revise the 2019 Board Meeting Schedule by removing the three (3) Governance Team Site Visits from the document.  A copy of the draft and final for approval is attached.

Staff recommends approval of the revised 2019 Board Meeting Schedule.

It is recommended that Board of Trustees approve the minutes of the October 30, 2018, Regular Board Meeting.

The employment agreement between the Board of Trustees and the Superintendent states in Section VII: "Professional Growth of Superintendent: DISTRICT shall permit a reasonable amount of release time for SUPERINTENDENT to attend such matters and shall pay in accordance with BOARD policy, necessary travel, registration and other DISTRICT related expenses with prior BOARD approval.  Only professional growth activities with prior BOARD approval shall receive reimbursement."

Based on the above contractual language, the recommendation to approve Mrs. Hendricks' attendance at the workshop/conference stated below is being brought forward to the Board of Trustees for approval.

ACSA Superintendent's Symposium
Monterey, CA
January 28, 2019-February 1, 2019

It is recommended the Board of Trustees approve the superintendent's attendance at the annual ACSA Superintendent's Symposium on January 28, 2019, through February 1, 2019.

$1,980.

The District provides an Employee Assistance Program (EAP) to all employees to assist with alcohol and substance abuse issues. In addition, EAP offers resources to provide short-term problem resolution including managing stress, overcoming loss, building communication skills, developing effective relationships, increasing motivation and productivity, managing life/career changes, expanding parenting skills, handling personal problems, and improving the quality of an employee's life. This service offers a private, confidential and direct connection to experienced professionals trained to help employees find solutions. The EAP allows the District to meet the requirements of Board Policy 4159. "The Board of Trustees recognizes that District employees may have problems which can have detrimental effects upon job performance and student safety. The Board encourages employees to seek help when such problems exist and to take advantage of the resources that are available to assist them. Employees shall have confidential access to information about the District's employee assistance program. This information shall be available to all employees and their spouses and dependents."

Staff recommends the approval of the attached contract with Sutter Health for the Employee Assistance Program starting January, 1 2019, through December 31, 2023.

Per Board Policy 4159 the District provides a free and confidential Employee Assistance Program to support employees and their families. The Employee Assistance Program is provided through Sutter Health to all district employees. 

The cost of the program is based on a per employee/per month fee.

The cost is not to exceed $25,000 annually. 

Education Code Section 35186 (copy attached) requires the District to publicly report complaints to the Board of Trustees on a quarterly basis at a regularly scheduled meeting. 

Staff recommends the acceptance of the Quarterly Report on Williams Complaints, Subject Area of Complaints, and Resolution of Complaints for quarter ending September 30, 2018. 

Effective January 1, 2005, pursuant to the Williams vs. State of California litigation settlement and as defined in Education Code 35186, Sylvan Union School District posted in every classroom a statement that students have the right to sufficient textbooks and instructional materials, that school facilities are clean, safe, and maintained in good repair and that there are no teacher vacancies or teacher misassignments.  Summaries of complaints must be publicly reported to the Board on a quarterly basis at a regularly scheduled meeting and forwarded to the County Superintendent of Schools. 

As of September 30, 2018, Sylvan Union School District has not received any complaints.

It is recommended the Board of Trustees accept the Quarterly Report on Williams Complaints, Subject Area of Complaints, and Resolution of Complaints for the Quarter Ending September 30, 2018.

None

It is recommended that the Board of Trustees approve the Overnight Field Trip Request by the music teachers at each middle school to perform at Disneyland in May 2019.

$290 to $335 per student

The service agreement presented allows the district to continue services with Therapeutic Pathways, Inc. to provide services per a student's Individualized Education Program (IEP).

Staff recommends approval of the service agreement renewal with Therapeutic Pathways, Inc.

To continue services with Therapeutic Pathways, Inc. per student's Individualized Education Program (IEP).

NOT TO EXCEED: $31,000.

1. The donation of $100.00 from The Benevity Community Impact Fund to Freedom Elementary School for school recognition and supplies for students. 

2. The donation of $20.00 from YourCause Corporate Employee Giving Programs to Freedom Elementary School for school recognition and supplies.

3. The donation of $2,000.00 from Stanislaus County Office of Education to Ustach Middle School for 6th grade Outdoor Education.