(Education Code 35146, 48918(c), 72122) Readmission Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 35146, 48918(c), 72122) Readmission Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Didi Peterson
Employee Organizations: All Groups (Sylvan Educators Association (SEA); California School Employees Association, Chapter 73 (CSEA); and Unrepresented) 

Title: Administrative Assignments

Speaker: Carrie Albert, Director of Student Services 

It is recommended the Board of Trustees approve the readmission in the matter of Student 2017/2018 - AH# 13.

Speaker: Carrie Albert, Director of Student Services 

It is recommended the Board of Trustees approve the readmission in the matter of Student 2017/2018 - AH# 14.

Attached is the current Board Bylaw 9100 Organization rotation list.

The Board of Trustees to use the attached Board Bylaw 9100 rotation list to select and vote for a new Board President for 2019.

The Board of Trustees to use the attached Board Bylaw 9100 rotation list to select and vote for a new Vice President for 2019.

Board Bylaw 9100 requires the Board of Trustees to appoint a Secretary to the Board of Trustees at the annual reorganizational meeting.

The Board of Trustees must appoint two (2) regular members and three (3) alternate members for the Schools Infrastructure Financing Agency (SIFA) for 2019.

The Board of Trustees must appoint a Board Member to be the representative for the Sylvan Educational Foundation (SEF) for 2019.

The Board of Trustees must authorize the following employees as "Authorized Agents" for the District: Superintendent, Debra M. Hendricks, Assistant Superintendent of Business Services, Yvonne Perez, Director of Fiscal Services, Lisa Sandoval, and all Board Members.  "Authorized Agents" can sign any warrants or orders on behalf of the District.

None at this current time.

Speaker: Debra M. Hendricks, Superintendent 

Staff will be honoring our 2018-19 Employees Making A Difference.  

Speaker: Laura Wharff, Assistant Superintendent of Educational Services 

Staff will provide feedback and information from the staff honors focus group meetings.

The Board of Trustees to review the attached 2019-20 Budget Development Calendar Draft.

Speaker: Yvonne Perez, Assistant Superintendent of Business Services

The Board of Trustees will be updated on the process and progress of the development of the 2019-2020 School Year Calendar.  Copies of each proposed calendar reviewed by the committee and staff are attached.

Speaker: Didi Peterson, Assistant Superintendent of Human Resources

Staff will be presenting information on the new Assembly Bill No. 2009 which authorizes public schools to acquire and maintain an automated external defibrillator (AED).  A copy of the AB is attached for review.

Speaker: Carrie Albert, Director of Student Services

Speaker: Debra Hendricks, Superintendent and Yvonne Perez, Assistant Superintendent of Business Services 

As we continue to enhance our abilities to integrate technology, we require a review of our entire information technology infrastructure. It is necessary to contract with an outside service to conduct an information technology infrastructure review.  It is estimated the cost will be approximately $10,000. We are seeking quotes from various vendors.

The district maintains highly-sensitive information, so a primary focus will be to evaluate our cybersecurity risks, strengthen our disaster recovery plan, review our infrastructure for a new phone system, and determine how we can strengthen the district’s technology support to our schools and departments.

Speaker: Laura Wharff, Assistant Superintendent of Educational Services 

At the June 26, 2018, regular board meeting, the Board of Trustees adopted revisions to Board Policy 5145.13: Response to Immigration.  After reviewing current BP 0410: Nondiscrimination in District Programs and Activities, it is determined that the policy also needs to be updated with new language to reflect the changes of the new law.  The highlighted items indicate new language to be added to the BP.  Staff will bring BP 0410 back for a second reading and approval of the revisions at the January 15, 2019, board meeting.

Speaker: Laura Wharff, Assistant Superintendent of Educational Services 

At the June 26, 2018, Regular Board Meeting, the Board of Trustees adopted revisions to Board Policy 5145.13: Response to Immigration.  After reviewing current BP 5145.3: Nondiscrimination/Harassment, it is determined that the policy also needs to be updated with new language to reflect the changes of the new law.  The highlighted items indicate new language to be added to the BP.  Staff will bring BP 5145.3 back for a second reading and approval of the revisions at the January 15, 2019, board meeting.

Speaker: Laura Wharff, Assistant Superintendent of Educational Services 

At the October 30, 2018, Regular Board Meeting, the Board of Trustees adopted the July and October 2017 Policy Update Packet.  In this packet was an update to Board Policy 6153: School-Sponsored Trips.  The Administrative Regulation (AR) 6153 did not have an update.  After review by staff, the AR needs to be updated as well.  Attached is a draft copy of AR 6153 for a first reading.  The highlighted items indicate new language to be added to the AR.  Staff will bring AR 6153 back for a second reading and approval of the revisions at the January 15, 2019, board meeting.

Speaker: Debra M. Hendricks, Superintendent 

The Board of Trustees will have an opportunity to debrief and share their experience from the California School Boards Association Annual Education Conference (CSBA AEC) in San Francisco, November 29 - December 1, 2018. 

Speaker: Debra M. Hendricks, Superintendent and Yvonne Perez, Assistant Superintendent of Business Services

During this time, staff will be providing the Board of Trustees with a safety and facilities update and the opportunity for questions and answers.

Speaker: Lisa Sandoval, Director of Fiscal Services

The First Interim Budget report provides a financial update of the District’s current General Fund budget. The General Fund contains the District’s central operational budget while other funds are designed for special purposes. The first interim report covers the reporting period from July 1, 2018, through October 31, 2018.   Projected revenue and expenditures are comprised of the State’s adopted budget and approved modifications to that budget. The Board of Trustees adopted the 2018-2019 Budget on June 26, 2018, prior to the Governor signing the State Budget on June 27, 2018.  A 45-day budget update was provided to the Board of Trustees on August 7, 2018.

The Board of Trustees is presented budget revisions by major object codes.  The major object codes categorize the types of revenue or expenditure.  Special items within this summary have previously come before the Board of Trustees in one manner or another.  The items may have been presented separately with a request to place them in the budget, or the State budget adoption may have necessitated changes in the budget which were presented to the Board subsequent to the state adoption.  Personnel changes affect the District’s budget as individuals leave or change positions and new personnel are hired, and as salary and benefit budget lines require revision.  In addition, funds that were not expended in the previous year require the expenditure budget along with the revenue to be brought forward to the current year. Every resource and program, and the associated revenues and expenditures were reviewed, analyzed, and updated based on the most up-to-date information and estimates available.

Please see attached: 2018-19 First Interim Budget Report, 2018-19 First Interim MYP (multi-year projection), and 2018-19 First Interim Budget Revisions Report.

Attachments:

2018-19 First Interim Budget Report - SACS

2018-19 First Interim Budget Revisions

2018-19 First Interim MYP

It is recommended the Board of Trustees approve the 2018-19 First Interim Budget Report and Budget Revisions.

Speaker: Marti Reed, Director of Categorical Programs 

It is recommended the Board of Trustees approve the 2018-2019 Single Plan for Student Achievement for the Sylvan Union School District.

None

Staff recommends approval for the contract with Center for Human Services to utilize a mental health clinician to meet the social and emotional needs of our students. 

Speaker: Didi Peterson, Assistant Superintendent of Human Resources

It is recommended that the Board of Trustees approve the contract with Center for Human Services for the purpose of providing mental health clinician services to our students.

LCFF Supplemental Concentrated Fund - Other Services: The proposed contract cost, starting in January, 2019 through May, 2019 shall not exceed $41,560.

It was determined by staff at an Individualized Education Plan (IEP) that a student requires preschool services in a general education setting.

Staff recommends approval of the preschool agreement with Grace Academy.

Speaker: Dawn Mori, Director of Special Education

This agreement is for a preschool placement per student's IEP.

Special Education - Other Services: $560/monthly x 7 months = $3,920.

NOT TO EXCEED: $4,500.

The California School Boards Association (CSBA) has notified the District each year member boards elect representatives to the California School Boards Association's Delegate Assembly.  Nomination and candidate biographical sketch forms form CSBA's Delegate Assembly are now being accepted and are due January 7, 2019.  

Mrs. Cynthia (Cyndi) Lindsey has served as a CSBA Delegate CSBA Region 8, Subregion 8-C for the past twenty-two (22) years and her term is expiring March 31, 2019.  In order for Mrs. Lindsey to be listed on the ballot as a delegate member for a two-year term beginning April 1, 2019, through March 31, 2021, the Board of Trustees must complete and submit a 2019 Delegate Assembly Nomination Form (attached).   

Recommending the Board of Trustees to nominate Mrs. Cynthia (Cyndi) Lindsey for the 2019 California School Boards Association (CSBA) Delegate Assembly.

Speaker: Debra M. Hendricks, Superintendent

Speaker: Laura Wharff, Assistant Superintendent of Educational Services

It is recommended the Board of Trustees adopt Resolution 2018/2019 - #13, recognizing January 16, 2019, as Religious Freedom Day.

In order to conduct business, outside agencies have requested a copy of a resolution designating authorized agents for the District.  This resolution is necessary to provide to requesting agencies when entering into business contracts.  This is an annual Resolution. 

It is recommended the Board of Trustees adopt Resolution 2018/2019 - #14, Designation of Authorized Agents of the Sylvan Union School District for 2019.

Speaker: Yvonne Perez, Assistant Superintendent of Business Services

It is recommended the Board of Trustees adopt Resolution 2018/2019 - #14, Designation of Authorized Agents of the Sylvan Union School District for 2019.

The Director of Special Education requests approval for out of state travel for the purpose of visiting and observing a potential placement for a student with special needs.

Staff recommends approval of out of state travel to observe a potential student placement. 

Speaker: Didi Peterson, Assistant Superintendent of Human Resources and Dawn Mori, Director of Special Education 

The Director of Special Education or Designee may need to travel out of state during the 2018-2019 school year to observe a potential placement for a student with special needs.  At this time the exact location and destination is unknown but the school or program would be located out of state.  If a potential placement is found, the Director of Special Education or Designee would need to observe and visit the placement as soon as possible in order to meet the needs of the Individual Education Program (IEP) for the student.  

NOT TO EXCEED: $3,500.

Speaker: Debra M. Hendricks, Superintendent

It is recommended that Board of Trustees approve the minutes of the November 13, 2018, Regular Board Meeting.

Speaker: Didi Peterson, Assistant Superintendent of Human Resources

It is recommended the Board of Trustees ratify the personnel actions as listed.

Speaker: Lisa Sandoval, Director of Fiscal Services 

It is recommended the Board of Trustees ratify the list of checks as presented.