(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Carrie Albert, Director of Student Services

Initiation of litigation pursuant to subdivision (c) of section 54956.9: (Number of Cases: 3 (Three))

Title: Administrative Assignments

(Education Code 54957) 

Title: Superintendent's Evaluation and Contract

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Didi Peterson
 Employee Organizations: All Groups (Sylvan Educators Association; California School Employees Association, Chapter 73; and Unrepresented)

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2018/2019 - AH# 07.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2018/2019 - AH# 08.

SPEAKER: Debra M. Hendricks, Superintendent

The Board of Trustees will receive information regarding the current Stanislaus READS pilot program at Sylvan STEAM Academy.

SPEAKER: Marti Reed, Director of Categorical Programs

The Local Control and Accountability Plan (LCAP) is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities.  As part of Sylvan District’s process updates to the Board of Trustees provide ongoing communication.

SPEAKER: Dawn Mori, Director of Special Education 

A Special Education update will be presented to the Board.  Information will be presented on Special Education program plans and growth in Autism and Moderate/Severe classes. 

SPEAKER: Debra M. Hendricks, Superintendent 

The Board of Trustees to receive the Spring update on the 2018-2019 Governance Goals.

SPEAKER: Debra M. Hendricks, Superintendent 

Staff will be providing the Board of Trustees an update and information on the district's current technology virus discovered on February 28, 2019.

SPEAKER: David Collins, Board President 

The Board of Trustees to continue the discussion of the Board Self Evaluation which was reviewed at the January 15, 2019, Governance Team Retreat.

SPEAKERS: Debra M. Hendricks, Superintendent and Yvonne Perez, Assistant Superintendent of Business Services

Staff will be providing the Board of Trustees with a district-wide safety and facilities update.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The Board of Trustees is requested to annually approve the Budget Development Calendar for the coming budget year.   

The purpose of the calendar is to list, in detail, the steps of the budget development process and ensure all phases of the budget development process are completed in a timely manner.

The Budget Development Calendar may be revised as necessary throughout the budget development process. It is not uncommon for staff to bring a revised calendar to the Board of Trustees as additional information becomes available.

Staff recommends the approval of the 2019-2020 Budget Development Calendar.

The Board of Trustees to consider approval of the 2019-2020 Budget Development Calendar.

None

SPEAKER: Sean Smith, Supervisor of Maintenance & Operations 

Over the last year, maintenance staff has worked to complete projects approved by the Board of Trustees in 2018.  All projects are not yet complete, but many will be completed by June 30, 2019.  Projects not completed will be carried over to the 2019-20 fiscal year budget.

Currently, we have $4.7 million of projects identified, with an anticipated budget for new projects of approximately $1.4 million.  Staff has reviewed the project list and identified high priority projects to be considered for funding for the 2019-20 fiscal year. (See FY 2019-20 Capital Outlay Plan)

The plan is approved a year in advance but must remain somewhat fluid.  Throughout the year unanticipated projects occur that rise to a higher priority than the projects identified on the list. 

Staff will move forward with scheduling the projects once Board approval for the overall plan is approved.  Staff will seek competitive pricing on all projects and request individual approval for each project before awarding contracts for work exceeding $45,000.

The Sylvan Window Replacement and Ustach Modernization projects are in progress and are not included on the plan.  

Staff recommends Board of Trustees approve the 2019-20 Capital Outlay Plan.

The Board of Trustees will consider approval of the 2019-20 Capital Outlay Plan.

Routine Repair and Maintenance (Fund 01.8150)  $1,262,500

Deferred Maintenance (Fund 14): $165,000

Child Care (Fund 63): $13,000

Total:  $1,440,500

Project costs are estimated

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

The drafted changes to the Employment Contract between Debra M. Hendricks and the Governing Board of the Sylvan Union School District was reviewed with the Board of Trustees in Closed Session on March 19, 2019.  The contract text modifications are identified as follows: proposed deletions are indicated by strikeout and proposed additions/new language are indicated in red.  The Board of Trustees to review and approve the amended Superintendent's Employment Contract for the period commencing July 1, 2019, and ending June 30, 2020.  

Staff recommends the Board of Trustees to approve the amended Superintendent's Employment Contract for the period commencing July 1, 2019, and ending June 30, 2020.
 

Staff recommends the Board of Trustees to approve the amended Superintendent's Employment Contract for the period commencing July 1, 2019, and ending June 30, 2020.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Our district works closely with local university programs to support programs and college students who are connected to or would like to explore careers in education and schools.  The attached document outlines a Memo of Understanding (MOU) and agreement between SUSD and the Social Work Program at San Jose State University.  The University requested field work placements with our District for their social work graduate candidates.  This MOU outlines the expectations and requirements for our District and graduate students in this program. 

Staff recommends the Board of Trustees approve the Memorandum of Understanding for Student Fieldwork Placements in Social Work with San Jose State University.

There is no financial impact.

SPEAKER: Debra M. Hendricks, Superintendent

Laurie Hulin, Stockard Coffee principal, will be attending the 2019 Annual Visible Learning Conference held in Las Vegas, Nevada on Sunday, July 7, 2019 through Wednesday, July 10, 2019.  The conference will focus on the overall major Impact Visible Learning has had an education over the past ten (10) years.  The conference will include intensive research results that have evolved into a school change process and will provide educators the clarity needed to focus on the practices that have the highest impact on student learning.

Mrs. Hulin will bring back the knowledge acquired and share information with the Sylvan Union School District Leadership Team.

Total Travel and Expenses: NOT TO EXCEED $3,000  (Expenses will be paid by Stockard Coffee Elementary site funds)

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

It is recommended the Board of Trustees approve a Lease-Leaseback Contractor delivery method for the Ustach Modernization Project.   

Education Code Section 17406 requires school districts to use a best value process to select a lease-leaseback contractor, and adopt procedures and guidelines for selection of a lease-Leaseback Contractor. 

It is recommended the Board of Trustees approve Resolution No. 2018/2019 #19 Adopting Procedures and Guidelines For Selection of Lease-Leaseback Contractor.
 

The Board of Trustees will consider approval of Resolution No. 2018/2019 #19 Adopting Procedures and Guidelines For Selection of Lease-Leaseback Contractor.

It is recommended that Board of Trustees approve the minutes of the March 5, 2019 Regular Board Meeting and the March 12, 2019 Special Board Meeting.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Our district works closely with university programs to support programs and college students who are connected to or would like to explore careers in education and schools. The attached document outlines a Memorandum of Understanding (MOU) and agreement with the University of Pacific. This MOU outlines the expectations and requirements for credential and graduate study programs.

Staff recommends the Board of Trustees approve the Memorandum of Understanding with University of the Pacific.

There is no financial impact.

1. The donation of $5,027.37 from Freedom Elementary PTA to Freedom Elementary School for the second grade field trip to Farmer's Market and Stanislaus County Library, third grade field trip to Gallo Center for the Arts, and the fifth grade field trip to the San Jose Tech Museum.