(Education Code 35146, 48918(c), 72122) Readmission Hearing Officer: Carrie Albert, Director of Student Services

(Government Code 54956.95) Number of Cases: One

Case Name: Blanton

Title: Administrative Assignments

Title: Superintendent's Contract

Speaker: Carrie Albert, Director of Student Services 

It is recommended the Board of Trustees approve the readmission in the matter of Student 2018/2019 - AH# 01.

SPEAKER: Debra M. Hendricks, Superintendent

The Board has not received new written communication since the last board meeting.

SPEAKER: Debra M. Hendricks, Superintendent

The Superintendent will share information regarding the planning and upcoming events for 2019-20.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Presented for the Board's information and review is the job description for a proposed position in the District for a Licensed Social Worker.  In proactively looking for solutions, that support our students and staff, we want to have the opportunity to hire our own Licensed Social Worker.  It is the intent to support the mental health needs of our student population through providing social work services to students and families. 

SPEAKER: Debra M. Hendricks, Superintendent

Staff will be presenting a draft copy of Administrative Regulation 5141.28 Air Quality Policy and Exhibit 5141.28 Air Quality Policy as recommended by the Valley Air District for the board to review.  A second reading will be held at the May 23, 2019, board meeting.

SPEAKER: Debra Hendricks, Superintendent and Yvonne Perez, Assistant Superintendent of Business Services

Staff will be presenting information regarding safety and facilities as needed.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Presented for the Board's approval is the revised job description for Mild-Moderate Special Day Class Teacher. The updated description reflects changes in the roles and responsibilities for the current job expectations for this position.  This was first presented to the Board at the April 23, 2019, regular board meeting.

Staff recommends Board approval of the revised job description for the position of Mild-Moderate Special Day Class Teacher. 

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

We are currently contracting with the Center for Human Services for mental health clinician support. In proactively looking for solutions that will support our students and staff, we want to employ our own mental health clinician.   Staff presented the job description as information and discussion at the April 23, 2019 regular board meeting.

Presented for the Board's approval is the proposed job description for this newly created position in the District. The job description outlines the job expectations and responsibilities as well as education and experience requirements for this position. As the social, emotional and behavioral needs of students increases in frequency and intensity, it is staff's recommendation that the District employ mental health clinicians to support students, families, and staff.

Staff recommends approval of the proposed job description for Mental Health Clinician. 

SPEAKER: Laura Granger, Director of Professional Learning and Induction 

During embedded coaching sessions led by Solution Tree associates, principals and site leadership teams were often engaged in learning more about the PLC/RTI process through videos from acclaimed experts in the field. These videos were shared through Global PD, a Solution Tree product designed to give teachers and principals access to the largest library of PLC videos in the world. Videos are less than twenty (20) minutes in length, accommodating a team’s busy schedules. Administrators and teacher leaders can refresh their knowledge of PLCs from experts like Richard DuFour, Rebecca DuFour, Robert Eaker, and Mike Mattos. A multi-year subscription for Global PD will provide our principals and teacher leaders with an economical and valuable professional development resource for coaching and supporting teams. The three (3) year subscription cost is $8,748 to be paid with Title 1 funds to be expended by June 30, 2019.

Staff recommends the Board of Trustees approve the purchase agreement with Solution Tree for a three (3) year Global PD Library subscription for thirty-six (36) users.

It is recommended the Board of Trustees Staff approve the purchase agreement with Solution Tree for a three (3) year Global PD Library subscription for thirty-six (36) users.

SPEAKER: Laura Wharff, Assistant Superintendent, Educational Services 

The Sylvan Union School District History/Social Science Textbook Adoption Committee, comprised of K-8 teacher representatives, site administrators, and District Instructional Coaches, was assembled in May 2018 and charged with the task of identifying and evaluating History/Social Science materials for recommendation to adopt beginning in the 2019-2020 school year.

The Kindergarten representatives on the team selected Studies Weekly as their recommended texts.

The adoption is for eight (8) years.

Staff is recommending the Board of Trustees adopt Studies Weekly History/Social Science materials for Kindergarten.

SPEAKER: Laura Wharff, Assistant Superintendent of Educational Services

The Sylvan District History/Social Science Textbook Adoption Committee, comprised of K-8 teacher representatives, Site administrators, and District Instructional Coaches, was assembled in May 2018 and charged with the task of identifying and evaluating History/Social Science materials for recommendation to adopt beginning in the 2019-2020 school year.

The representatives for Grades 1-5 on the team selected Pearson as their recommended text.

The adoption is for eight (8) years.

Staff recommends the Board of Trustees adopt Pearson History/Social Science materials for grades 1-5.

Instructional Materials: $633,911.77

SPEAKER: Laura Wharff, Assistant Superintendent of Educational Services 

The Sylvan District History/Social Science Textbook Adoption Committee, comprised of K-8 teacher representatives, Site administrators, and District Instructional Coaches, was assembled in May 2018 and charged with the task of identifying and evaluating History/Social Science materials for recommendation to adopt beginning in the 2019-2020 school year.

The Middle School representatives on the team selected McGraw-Hill as their recommended text.

The adoption is for eight (8) years.

Staff recommends the Board of Trustees adopt McGraw-Hill  History/Social Science materials for Middle School.

Instructional Materials: $512,872.70

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

This contract was established in response to the district’s efforts to eliminate and respond to a cyber security breach of our network system.  Continued network management services through the end of the fiscal year are necessary to allow the district to competitively procure equipment, software, and services for the 2^nd phase of securing the district’s network environment.

It was necessary to contract with Data Path beyond the emergency rate and enter into an agreement at a non-emergency rate for services through June 30, 2019.  The contract term is April 11 through June 30.  This will allow staff time to issue a Request for Qualifications/Proposal and engage in a competitive process to select a vendor to provide services to the district for FY 2019-20.  The goal will be to contract for one (1) year with an option to renew annually up to an additional four (4) years.

It is recommended the Board of Trustees ratify the contract with Data Path for Network Managed Services as detailed in the attached Statement of Work through June 30, 2019.

The Board of Trustees will consider ratifying a contract with Data Path for Network Managed Services through June 30, 2019.

General Fund:  $18,000/month not to exceed $48,000 through June 30, 2019

April:  Prorated (19 days of service)

Fee deduction of $1,000/month once back-up system is installed and operational.  This will begin on 5/1/19.

Fee deduction of $2,000/month when the proposed "Virtualization Server Hosts, Virtualization Software, Core Virtualization Network Hardware" project is completed.

SPEAKER: Lisa Sandoval, Director of Fiscal Services

It is recommended that Board of Trustees approve the minutes of the April 16, 2019 Special Board Meeting, April 16, 2019 Budget Study Session, and April 23, 2019 Regular Board Meeting.

SPEAKER: Laura Granger, Director of Professional Learning and Induction 

Blackboard Connect currently provides a mass notification service for the district to reach parents and staff.  The system is used for announcements of upcoming events, emergency situations, attendance follow up, and important information for families. Aeries, our student information system (SIS), offers a product titled “Aeries Communications” which supports 1-way and 2-way announcements and messaging between any type of user including parents, students, teachers, and school administrators. This includes traditional phone calls, text messages, e-mails, text-to-speech, as well as viewing messages online. Aeries Communications also supports translations and the ability to deliver messages in the recipient's desired language. Aeries Communications offers more capabilities than our current mass notification service, and because it’s directly connected to our SIS, the process of communication with users is simplified ensuring accuracy and efficiency, important considerations when accessing notification services, but particularly important when emergencies arise.  

Approval of this one (1) year agreement for the 2019-20 school year allows us to utilize Aeries Communications for the remainder of the 2018-19 school year at no additional cost. Approval of the one (1) year agreement for Aeries Communications will result in the expiration of our current Blackboard Connect contract at the end of the 2018-2019 fiscal year.  Our 2018-19 contract cost with Blackboard Connect was $11,480.00.

Staff recommends the Board of Trustees approve the one (1) year agreement with Aeries Software for Aeries Communications for the period of July 1, 2019 to June 30, 2020.

Staff recommends the Board of Trustees approve the one (1) year agreement with Aeries for Aeries Communications for the period of July 1, 2019 to June 30, 2020.

Total General Fund: Net impact $ 14,516.00 (Aeries Communications $25,996.00 - $11,480.00 Blackboard Connect (already part of 2019-20 budget to equal net impact of $14,516.00)) 

SPEAKER: Dawn Mori, Director of Special Education 

Services have been authorized for twelve (12) months on a student's Individualized Education Plan (IEP) with Therapeutic Pathways, Inc.

Staff recommends the Board of Trustees approve the contract with Therapeutic Pathways, Inc.

Therapeutic Pathways, Inc. will provide Social Skills and additional services as indicated in the student's Individualized Education Plan.

Special Education (Resource 6500): $15,195.24  "NOT TO EXCEED: $20,000."

SPEAKER: Dawn Mori, Director of Special Education 

The Special Education and Human Resource Departments are actively recruiting for Speech and Language Pathologist.  At the current time we are in need of two (2) additional Speech therapists.  This contract allows the district to cancel it at any time given a thirty (30) days notice if and when we are able to hire our own Speech Therapist. 

Staff recommends the Board of Trustees approve the contract with The Gift of Speech for a Speech and Language Pathologist.

This contract fills an opening for a Speech and Language Pathologist and is a continuing agreement from the 2018-2019 school year.

Special Education (Resource 6500): $148,000.

NOT TO EXCEED: $148,000.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The District issued an informal bid for the Freedom Painting Project. The project was posted in seven (7) plan rooms.  A non-mandatory job walk was attended by three (3) contractors on April 23, 2019.  Sealed bids were due on May 2, 2019.  The district received thirteen (13) responsive bids from the following bidders:

As part of the contractor’s submitted bid package, the district has verified the following: 

1. Bid Bond 

2. Designated Subcontractors List 

3. Non-Collusion Affidavit 

4. Contractor's License 

Prior to finalizing the contract and before issuing the Notice to Proceed, the contractor will be required to file all required contract documents within seven (7) days of the Notice of Award.

D and T Painting: Freedom Exterior: $63,800.

The project was identified on the 2019-20 Capital Outlay Plan with an estimated cost of $100,000.

Staff recommends the Board of Trustees approve the recommendation to award a contract to D and T Painting in the amount of $63,800 to paint the exterior of Freedom Elementary School.

The Board of Trustees to consider approving a contract with D and T Painting to paint the exterior of Freedom Elementary School.

Routine Repair and Maintenance: $63,800

1. The donation of a saxophone with case and stand valued at $80.00 from Benjamin, Windi, and Derek Miller to Crossroads Elementary School for the instrumental program for students.

2. The donation of $899.67 from Freedom Elementary PTA to Freedom Elementary School for physical education balls.

3. The donation of $1,319.00 from Freedom Elementary PTA to Freedom Elementary School for the 4th grade field trip.

 4. The donation of $1,496.45 from Freedom Elementary PTA to Freedom Elementary School for homework and Wednesday folders for students.

5. The donation of $10.00 from YourCause Corporate Employee Giving Programs to Freedom Elementary School for student recognition and supplies.

6. The donation of $3,000.00 from Orchard Elementary PTA to Orchard Elementary School for chromebooks for students.

7. The donation of $1,000.00 from Glenn Uejio to Mary Ann Sanders Elementary School for music supplies for the classroom for students.

8. The donation of paper direct stationary and paper products valued at $700.00 from John and Stacey Wyatt to the District Office to use for parent and student communication needs.