(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Didi Peterson
Employee Organizations: All Groups (Sylvan Educators Association; California School Employees Association, Chapter 73; and Unrepresented)

Title: Administrative Assignments

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2018/2019 - AH# 10.

Staff has received a copy of the final version of Moody's Annual Issuer Comment Report for the district.  This report was published on Moodys.com on Friday, May 3, 2019.  The report is attached for your information.

SPEAKER: Debra M. Hendricks, Superintendent

The Superintendent will be sharing information regarding the New Colossus Academy charter petition submitted to the Stanislaus County Office of Education.

SPEAKER: Debra M. Hendricks, Superintendent

The Superintendent will be recognizing students with perfect attendance.

SPEAKER: Debra M. Hendricks, Superintendent

The Superintendent will provide the Board of Trustees and stakeholders with the annual State of the District presentation.

SPEAKER: Laura Granger, Director of Professional Learning and Induction

Staff to give an update on the progress of Instructional Coaches and Induction.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Presented for the Board's review and information is a proposed job description for Speech Language Pathology Assistant (SLPA). The District would like to consider adding this position in order to meet the needs of students who require speech and communication services per their Individualized Education Plans (IEP) goals. We currently utilize SLPA services through an outside contract, as we do not have a classification currently for this position.

This position would be part of the classified unit and would be placed in Range 17 on the classified salary schedule. 

SPEAKER: Didi Peterson, Assistant Superintendent of Business Services 

Currently our district utilizes a service for translating of documents to meet the compliance requirements established for school districts in communicating with our community and stakeholders. In addition, school sites and district departments utilize individuals to work as translators and interpreters to communicate and engage with non-English speakers in our community. The Human Resources Department, in collaboration with Educational Services is currently reviewing translation companies that provide needed services including but not limited to: face to face interpreting, video interpreting, conference interpreting, voice-over and subtitling, document translations and website support. These providers can support translation and interpreting for over two-hundred (200) languages and dialects, including American Sign Language. The services would support requirements such as parent conferences and Individualized Education Plan (IEP) meetings. At a future board meeting, staff will bring additional information and recommendations as we consider services that are cost-effective and provide a high quality of services.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

A nonprofit school Food Service Fund must not exceed more than three (3) months' "net cash resources," to maintain non-profitability. A net cash resource means all the monies that are available to or have accrued to the school Food Service Fund at any given time, less current accounts payable. Three (3) months' operating expenses are determined by the number of months the food service operates while school is in session, rather than the calendar year. If a school Food Service Fund net cash resources exceeds three (3) months' average expenditures, the CDE strongly recommends that the Food Service Department immediately implement a “spending plan” for overall program improvement in order to reduce the cafeteria fund to an allowable level. The current cafeteria fund balance from the Second Interim Budget Report was $1,482,488.00. The “net cash resources” needed to comply with the CDE requirement is $1,200,000.00. The Cafeteria Fund currently has an excess of “net cash resources” of $282,488.00 that must be spent for program improvement.  The estimated cost of the Ustach kitchen modernization is $252,380.00. The Food Service Program would like to financially assist the District with the modernization of the Ustach kitchen facility as the current kitchen facility at Ustach Middle School is out of compliance with ADA and inadequate. Below we have identified a couple of ways the cafeteria fund can be used for the Ustach kitchen modernization.

Revenues received by the nonprofit school cafeteria fund are to be used only for the operation and improvement of the food service program. Non-construction-type renovations, such as new floors, painting walls, new lighting, and professional services such as an architect, are allowable costs to the cafeteria fund. These costs must be invoiced separately from the unallowable costs and the cost must be a direct charge to the cafeteria fund. Construction-type renovations such as structural upgrades – moving load baring walls and upgrading service systems (Electrical, Plumbing, A/C, etc.) are not allowable costs to the cafeteria fund. With this information the cafeteria fund may pay for some of the modernization of the Ustach kitchen facility therefore reducing the total cost to the district for the kitchen facility at Ustach Middle School. 

In addition to covering some of the costs associated with modernization of the Ustach kitchen facility from the cafeteria fund as stated above the district may also secure the remaining funds needed for the modernization of the Ustach kitchen facility from the cafeteria fund account as "a loan."  Loans from the cafeteria fund must be treated as a commercial loan, and before the district can transfer the funds, there must be a bona-fide (written, formal) loan agreement between district and food service officials and specific repayment terms (dates and amounts) and interest payments are required. The rate of interest charged must be equal to the rate that would be paid if the loan was obtained from a commercial source, and no less than the amount of interest the food service department would have earned by keeping the money deposited in an interest-bearing account. The loan from the cafeteria fund cannot jeopardize the integrity of its food service program to the children and the balance of the cafeteria fund cannot be reduced below the operational costs for a three (3) month period. The California Department of Education Nutrition Services Division must also approve all loan agreements between the district and the food service program prior to the transfer of funds. 

SPEAKER: Debra M. Hendricks, Superintendent

Staff will be presenting a draft copy of Administrative Regulation (AR) 5141.28 Air Quality Policy and Exhibit 5141.28 Air Quality Policy as recommended by the Valley Air District for the board to review.  A first reading was conducted at the May 7, 2019, board meeting.  AR 5141.28 is a guideline to protect students and adults from unhealthful consequences from polluted air conditions.  Staff currently follows the recommendations from Healthy Air Living Schools and adopting the AR would simply reinforce the procedures we have in place.  This AR and Exhibit will not commit the District to incur a cost for implementing the program.

SPEAKER: Debra Hendricks, Superintendent and Yvonne Perez, Assistant Superintendent of Business Services

Staff will be providing the Board of Trustees with a safety and facilities update.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources

It is recommended the Board of Trustees approve the revisions to the compensation of the Superintendent's Employment Agreement with Debra M. Hendricks for the 2019/2020 school year. 

At the March, 15, 2019, regular board meeting, the Board of Trustees approved the employment agreement between Debra M. Hendricks to serve as the District's Superintendent for the period commencing July 1, 2019, and ending June 30, 2020. 

It is recommended the Board of Trustees consider the revisions to the compensation of the Superintendent's Employment Agreement with Debra M. Hendricks for the 2019/2020 school year.  As per the employment agreement between the District and Debra M. Hendricks:

"II. COMPENSATION

B.  The BOARD may, with the mutual consent of SUPERINTENDENT, adjust SUPERINTENDENT’s base salary in accordance with Paragraph G of Article VI of this CONTRACT. Salary adjustment will be considered only after the State budget has been adopted, negotiations have been settled with SEA and CSEA, and an evaluation has been completed. The SUPERINTENDENT’S annual salary increase will not be tied to negotiated salary increase for bargaining units.The BOARD will take into consideration the Consumer Price Index (CPI) when deciding on a potential salary increase. When the above considerations are met, the SUPERINTENDENT shall alert the BOARD of the agreement to consider adjustments to this employment contract for the new contract year. The BOARD shall attempt to reach mutual agreement to salary adjustments as soon as possible."

The Governing Board of School Districts must certify that a diligent search (as defined in the attached declaration) to recruit fully prepared teachers was made, and if suitable, fully prepared teachers are not available to the District, the District makes a reasonable effort to recruit based on the priority stated in the attached declaration.

Staff recommends that the Board of Trustees adopt a declaration, certifying a need for fully qualified educators for the 2019-2020 school year. Staff recommends that the Board approve the Declaration of Need for the 2019-2020 school year.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Presented for the Board's approval is the job description for a Licensed Social Worker.  The Board of Trustees received a first look at this job description at the May 7, 2019, board meeting.  In proactively looking for solutions, that support our students and staff, we want to hire our own Licensed Social Worker.  It is the intent to support the mental health needs of our student population through providing social work services to students and families. 

Staff recommends the approval of the job description for Licensed Clinical Social Worker.

Salary range for this position would be $70,704 to $93,380 for 2019-2020 school year. 

SPEAKER: Laura Granger, Director of Professional Learning and Induction 

In 2016, the Board of Trustees approved a contract for internet filtering that provided the District a more economical solution for filtering services than the previous agreement with SCOE. In addition to a lower cost for filtering on all of our devices, both PC and iPads, Securly provided additional capabilities in the form of improved reporting. Securly, recommended by other school districts, was chosen as our cloud-based filtering service.

Our current three (3) year contract with Securly, our web filtering service, will expire on June 30, 2019. Securly web filtering services include searches and sites visited. It also includes Auditor, a free service for monitoring incoming and outgoing Gmail messages for flagged content such as bullying or self-harm. Furthermore, Securly includes a Parent Portal as part of our filtering package that lets parents see their child’s online activity and even control some of the filtering settings when at home, depending upon the visibility and control we set up. New to the Parent Portal is a “pause” button which allows parents the ability to lock down their child’s school-issued Chromebook after hours.

It is recommended that we renew our contract with Securly for web filtering services to commence on July 1, 2019.

Staff recommends the approval of the three (3) year contract with Securly.

Staff recommends the approval of the three (3) year contract with Securly.

General Fund: $70,435.20 (for the thirty-six (36) months/three (3) year contract; to be paid in annual installments)

SPEAKER: Lisa Sandoval, Director of Fiscal Services

It is recommended that Board of Trustees approve the minutes of the May 7, 2019 Regular Board Meeting.

SPEAKER: Lisa Sandoval, Director of Fiscal Services

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The district issued a roof bid and advertised in three (3) Plan Rooms on April 29, 2019.  A mandatory job walk was attended by four (4) roofing contractors on May 1, 2019.  Sealed bids were due on May 10, 2019.  The district received three (3) bids.

Staff originally estimated the following project cost:  Stockard Coffee Elementary School $165,000 on the 2019-20 Capital Outlay Plan approved by the board on March 19, 2019.

As part of the contractor’s submitted bid package, the district verified the following: 

1. Bid Form 
2. Designated Subcontractors List 
3. Non-Collusion Affidavit 
4. Contractor's License 
5. Bid Bond 

Prior to finalizing the contract and before issuing the Notice to Proceed, the contractor will be required to file all required contract documents within seven (7) days of the Notice of Award.

Staff recommends the Board of Trustees award  the contract for the Stockard Coffee Roof Project to the low bidder:

Summit Roofing: $175,400 and Alt #1 $4,000 for a total of $179,400.

Staff recommends the Board of Trustees award a contract for the Stockard Coffee Roof Project to Summit Roofing for $179,400.

The Board of Trustees will consider awarding a contract for the Stockard Coffee Roof Project to Summit Roofing. 

Routine Repair and Maintenance: $179,400

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services

The Sylvan Union School District Food Service Department has contracted with the Central California Child Development Services to provide student meals for their program operating at the Riverbank Child Development Center.  The contract period is May 28, 2019, through May 27, 2020. This will be a revenue source for the Food Service Department.

It is recommended the Board of Trustees approve to renew the contract with Central California Child Development Services and the Sylvan Union School District Food Services Department to provide student meals for their program for the contract period of May 28, 2019, through May 27, 2020.

The Board of Trustees to consider approving the renewal contract with Central California Child Development Services and the Sylvan Union School District Food Services Department to provide student meals for their program for the contract period of May 28, 2019, through May 27, 2020.

SPEAKER: Dawn Mori, Director of Special Education 

A student requires a one to one licensed vocational nurse for specialized medical supports on an individualized basis through their Individualized Educational Plan (IEP).

Staff recommends approval of the staffing agreement with Maxim Healthcare Services. 

These Services are needed per a student's Individualized Education Plan (IEP). This is a continuing staffing agreement. 

SPEAKER:Dawn Mori, Director of Special Education 

The Special Education Department and the Human Services Department continue to look for, recruit, and hire Speech and Language Pathologists. As the severe population of students with disabilities continue to grow, our need for Specialized Support Services grows as well. We continue to work to recruit our own staff. Ardor Health Solutions has included a thirty (30) day opt out clause if we are able to find a Speech and Language Pathologist of our own.

Staff recommends approval of the agreement with Ardor Health Solutions.

Agreement with Ardor Health Solutions for one (1) Speech and Language Pathologist.

$79/Hr x 8 hours = $632/day x 179 school days= $113,128.

NOT TO EXCEED: $135,000.

SPEAKER: Marti Reed, Director of Categorical Programs 

Education Code 17546 allows districts to sell or dispose of obsolete property if the value of the item is less than $2,500.00 and the sale/disposal is approved by a unanimous vote of the Board of Trustees.  Please find the attached list by site of supplies and equipment district staff has determined to be in a condition unsuitable for continued use.

It is recommended the Board of Trustees declare the value of each obsolete item on the list is less than $2,500.00; and authorize staff to dispose of the equipment in accordance with Education Code 17546.

N/A

1. The donation of $340.00 from Sherwood Parent Teacher Club to Sherwood Elementary School for teacher use in the work room.

2. The donation of $3,500.00 from Standiford Parent Teacher Club to Standiford Elementary School for the Leader in Me fees.

3. The donation of $87.00 from Vickie and Sues Kona Ice LLC to Standiford Elementary School for the Standiford's open house.