(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Carrie Albert, Director of Student Services

(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Carrie Albert, Director of Student Services

Initiation of litigation pursuant to subdivision (c) of section 54956.9: (Number of Cases: One (1))

Initiation of litigation pursuant to subdivision (c) of section 54956.9: (Number of Cases: One (1))

Case Name(s): CLAIM 2018/2019 - # 03

(Education Code 54957) 

The Board of Trustees shall report out the vote on the potential litigation: Claim 2018/2019 - #03.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2018/2019 - AH# 11.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2018/2019 - AH# 12.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

No written communication to present to the Board of Trustees at this time.

SPEAKER: Marti Reed, Director of Categorical Programs 

The Board of Trustees is required to adopt a Local Control and Accountability Plan (LCAP) and LCAP Federal Addendum for the 2019-2020 school year on or before July 1, 2019.  The purpose of the LCAP is to provide information on services and programs planned by the District to support positive student outcomes across a broad spectrum of areas. The LCAP is not required to state details about specific actions or tasks; rather focuses on strategic goals, progression of outcomes, and services and related expenditures based on local needs.  The purpose of the Addendum is to ensure districts meet Local Educational Agency Plan provisions of the Every Student Succeeds Act (ESSA).  In combination with the LCAP and the Consolidated Application, and with the approval of the Addendum, Sylvan District will have met the requirements of ESSA for the Federal Local Educational Agency Plan requirements. The Addendum is supplemental to the LCAP and should not drive LCAP development.

The Title federal funds included in the Addendum are, Title I, Title II, Title III, and Title IV.  The state has determined identified provisions within each of the Title funds that are in the LCAP as they are aligned to one or more of the LCFF State Priorities which we are required to address within the LCAP.  The provisions not included in the LCAP are addressed in the Addendum. Funds may be expended once an LEA has a locally-approved LCAP, a submitted Consolidated Application with the Addendum certification page, and a submitted LCAP Federal Addendum by July 1, 2019.  The Addendum will be submitted to the California Department of Education for approval at the Fall 2019 Readers’ Conference. To be considered for approval at the Readers’ Conference, the Addendum must be approved by the local governing board.

The LCAP and the proposed budget are presented to the Board of Trustees at the same meeting for adoption.  The documents are then forwarded together to the Stanislaus County Office of Education (SCOE) for review.

SPEAKER: Lisa Sandoval, Director of Fiscal Services 

The Board of Trustees has received previous versions of the 2019-20 Budget Assumptions & Budget Guidelines; each time the documents were updated with the latest information available. The attached two (2) documents represent the final copy of 2019-20 Budget Assumptions & Budget Guidelines used in the development of the Fiscal Year 2019-20 Budget. The assumptions & guidelines are based on the Governor’s May 2019 Revise released on May 7th, 2019, as well as the District’s own fiscal trends and analysis.

Staff recommends the Board of Trustees approve the 2019-20 Budget Assumptions & Budget Guidelines as provided.

SPEAKER: Lisa Sandoval, Director of Fiscal Services 

The Board of Trustees is required to adopt an annual budget by July 1 each year.  The budget cannot be adopted until the Local Control Accountability Plan (LCAP) is adopted and only after a public hearing for each has been held.  The District held a public hearing for the Local Control Accountability Plan and 2019-2020 Budget on June 4, 2019.  

The budget, at its public hearing, must include a statement of reasons that substantiates the need for a combined assigned and unassigned ending fund balance that is above the minimum recommended reserve for economic uncertainties for the budget year.  

 Please find attached the following budget documents: 
    - 2019-20 Fiscal Year Budget packet which includes: 
         o Budget Certification 
         o Workers’ Compensation Certification 
         o Official State Financial Reports (SACS-Standardized Account Code Structure forms) for all funds the District operates 
         o SACS Form ADA 
         o SACS Form MYP 
         o SACS Criteria and Standards Review 
         o SACS Technical Review Checks 
    - 2019-20 Budget MYP 
    - 2019-20 Fund Balance Reserves (Statement of reasons in excess of minimum recommended reserves)

The Board of Trustees will be taking action on the State Financial Report inclusive of the Criteria and Standards Review. 

It is recommended the Board of Trustees adopt the 2019-20 Fiscal Year Budget as provided.

SPEAKER: Lisa Sandoval, Director of Fiscal Services 

Since approval of Proposition 30, Education Protection Account (EPA), increasing sales tax and income tax for upper-income tax payers, each school district is required to report the use of these funds.   EPA revenue funds are deposited into resource 1400.  The estimated EPA for fiscal year 2019-20 is $11,547,936.   EPA revenue is expended entirely on school site employee salaries and benefits.  For 2019-20, EPA is budgeted for salaries and benefits for middle school teachers and counselors.   Attached is an exhibit of the spending determinations for EPA showing that the majority of the funds are allocated for instruction (certificated teachers salaries and benefits) and a portion for guidance and counseling services (counselors salaries and benefits).  The accounting of EPA will be posted on the District’s website with the adopted budget documents and updated with final receipt amount and expenditures at the end of each fiscal year. 

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increases the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers.  The revenues generated from Proposition 30 are deposited into a state account called the Education Protection Account (EPA). 

Despite implementation of the Local Control Funding Formula (LCFF) in fiscal year 2013–14, EPA entitlements continue to be calculated based on adjusted revenue limits.  The funding amounts continue as components of the LCFF as part of an LEA's (local educational agency) floor calculation.  The California Department Education (CDE) calculates EPA entitlements based on the statewide total of revenue limits and charter school block grant funding.  Each LEA's EPA entitlement is then reduced so that funding from local revenue and the EPA combined do not exceed the LEA's adjusted LCFF.  The CDE will allocate EPA revenues on a quarterly basis (September, December, March, and June) through the 2030–31 fiscal year.* 

*Proposition 55 (2016), the ballot measure to continue the increased personal income taxes for an additional 12 years—not the increased sales taxes—contained in Proposition 30 (2012), continues the use of the EPA as the fund into which the increased revenues are deposited for the purpose of distributing to California school agencies. 

Proposition 55 continues the requirement that the funds received from the EPA cannot be used for salaries or benefits of administrators or any other administrative costs.  Therefore, the following requirements still apply to local school or community college agencies with respect to funds received from the EPA: 
    • Adopt a spending plan in the public session of a meeting of the Governing Board before the fiscal year begins 
    • Post a report on the website of the amount of EPA funds received and how the funds were spent 
    • Make the necessary information available for the external auditor to confirm compliance during the annual financial audit

It is recommended the Board of Trustees adopt Resolution 2018/2019 - #23: 2019-20 
Education Protection Account.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Initial proposals by both the District and a collective bargaining unit must be approved by the Board before negotiations can commence. 

Sylvan Educators Association (SEA) presents its initial "Sunshine" Proposal with Sylvan Union School District for Board approval, to commence negotiations for the 2019-2020 agreement. 

Staff recommends the Board's approval of Sylvan Educators Association (SEA) Initial "Sunshine" Proposal with Sylvan Union School District for the 2019-2020 agreement and school year. 

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

DSA requires full plan documents for a district to place portable classrooms regardless if the portable classrooms are temporary or to be placed on an expected longer term basis.  We became aware of the requirement when we were placing the order for the portable classrooms with the vendor.   The vendor requested DSA approved plans for the placement of their DSA approved portable classrooms. 

SKW & Associates has proposed to perform the required design work at their hourly rate of $165/hour,  Not To Exceed $18,000.  Since this is a small project, DSA will allow them to schedule a desk appointment to facilitate timely approval of the plans.  DSA requires the design to address path of travel (ADA), electrical, and fire alarm.  Part of SKW & Associates fees are largely due to the need for electrical engineering services, and civil engineering services. 

As part of the Ustach Modernization Project, the decision to keep approximately 70 students on site was previously discussed with the board.  A cost of approximately $60,000 for the placement of two (2) portable classrooms was projected and recommended to maintain continuity of program, and minimize the impact to students, families, and teaching staff.

We received quotes from two (2) companies to rent the portable classrooms.  We selected the lowest quote, and set a delivery date for the last week of July.   A purchase order has been issued and will be ratified at the August board meeting. The estimated cost for placing the two (2) portables include:

Cost of Portables for sixteen (16) months:  $69,136 (includes delivery, set-up, and removal)

Architect Fees:  $18,000 (hourly rate, NTE)

Electrical Fees:  $30,000 (establish fire alarm, electrical, and communication)

Total Estimated Cost:  $108,000 (Deferred Maintenance Fund 14)

The estimated cost may be lower if our maintenance department can perform a portion of the electrical work.

Although we did not anticipate the added cost, we have received additional funding over the past year from interest and developer fees (additional $204,327) to absorb the added cost.  The following balances are projected as of June 30, 2019 for the Ustach Modernization Project:

Facilities Fund                              Fund 35:              $7,187,966

Deferred Maintenance                  Fund 14:              $1,200,000

Developer Fees                            Fund 35:               $   479,322

Total:                                                                          $8,867,288  (Previous $8,662,961)

Less:  Soft Cost Estimate                8%                         $693,039

Less:  Portable Cost                                                       $108,000

Construction Dollars Available:                                   $8,066,249 (Previous $7,969,924)

It is recommended the Board of Trustees approve the proposal from SKW & Associates for Architect Services on an hourly rate of $165.00/hr Not To Exceed $18,000 to locate two temporary portables at Ustach Middle School.

It is recommended the Board of Trustees approve the proposal from SKW & Associates for Architect Services on an hourly rate of $165.00/hr, Not To Exceed $18,000 to locate two (2) temporary portables at Ustach Middle School.

State Facility Fund (Fund 35):  $18,000.

SPEAKER: Didi Peterson, Assistant Superintendent of Business Services 

It is recommended the Board of Trustees approve the Employment Agreement with Myra L. Aguilar, to serve as the District's Assistant Superintendent of Business Services for the period commencing July 1, 2019, and ending June 30, 2020.

Attached is the Employment Agreement between the Sylvan Union School District and Myra L. Aguilar, to serve at the District's Assistant Superintendent of Business Services for the period commencing July 1, 2019, and ending June 30, 2020, for review and approval.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The district issued an RFP for IT Managed Services and Technology Upgrades and advertised a notice in the Modesto Bee on May 10, and May 17, 2019.  Proposals were due on May 29, 2019.  Three (3) companies submitted proposals in response to the district's RFP for IT Managed Services. 

Coneth Solutions Inc:  Manteca, CA

Adtech:  Ceres, CA

Datapath:  Modesto, CA

A panel of four (4) members reviewed and scored the proposals based on a 100 point evaluation matrix.  Each reviewer then ranked the proposals from 1-3, with 1 indicating the highest rank.  Datapath’s proposal received the highest rank from each reviewer based on the quality of the content of their proposal.  All three (3) companies were qualified, and the panel agreed all companies were qualified and worthy of moving forward to the interview phase as detailed in the RFP.

We selected a panel of five (5) individuals to serve on the interview panel.  Upon conclusion of the interviews, the panel again ranked the companies from 1-3, with 1 indicating the highest rank.  Datapath again received the highest ranking of the three (3) firms interviewed. 

As part of the scope of work defined in the RFP for the first year of service, a solution for Virtualization Server Hosts and Software, On-Boarding Tool: Ruckus Cloudpath for securing our network are also included in the cost.

The panel recommends award of a contract to Datapath for IT Managed Services for a three (3) year term as outlined in the contract for Fiscal Years 2019-20, 2020-21, and 2021-22.  Prior to conclusion of the third year, the contract may be renewed for an additional two (2) years upon approval of the Board of Trustees.

It is recommended the Board of Trustees approve a contract with Datapath for IT Managed Services in the amount of $469,746, $183,600, $187,200 for FY 2019-20, FY 2020-21, and FY 21-22 respectively.

It is recommended the Board of Trustees approve a contract with Datapath for IT Managed Services and Technology Upgrades in the amount of $469,746, $183,600, $187,200 for FY 2019-20, FY 2020-21, and FY 21-22 respectively.

Source of Funding: General Fund

IT Managed Services:  $180,000

Virtualization Server Hosts and Software:  $246,696

Ruckus Cloudpath:  $43,050

Total FY 2019-20:  $469,746

FY 20-21:  $183,600

FY 21-22:  $187,200

The cost is partially offset by the reduction of 1.0 FTE Administrative Position each fiscal year.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

Resolution 2015/2016 #10: Adopting Bidder Prequalification process for General Contractors, Mechanical, Electrical, and Plumbing Contractors subject to all project delivery methods under Contract Code Section 20111.6 was approved by the Board of Trustees on November 17, 2016.

Public Contract Code section 20111.6 requires the District to conduct a prequalification process for general contractors, and mechanical, plumbing and electrical subcontractors, prior to those contractors and subcontractors bidding on District projects over $1,000,000 that will utilize State funding. Prequalification requires contractors to meet certain criteria, designed to assess their experience, expertise and overall ability to carry out work with the District, prior to bidding. The Statute permits the District to conduct prequalification on a quarterly, annual or project-by-project basis. The Statute requires the District to adopt procedures, including a standardized proposal form and uniform rating system for evaluating applicants.

Prequalification requires contractors to meet certain criteria, designed to assess their experience, expertise and overall ability to carry out work with the District, prior to bidding. Under current law, prequalification of contractors is now mandatory regardless of the funding source, but the District will have flexibility as to whether it will prequalify contractors on a quarterly, annual or project-by-project basis.  The District must adopt procedures, including a standardized proposal form and uniform rating system for evaluating applicants.

It was recently noted that the scoring document required correction.  Specifically, the following discrepancies have been corrected in the scoring document.

• Part I,B, the questions are from 1-6.
• Part II, the questions are from 1 through 3.
• Part II, the questions are from 4 through 11.
• Part III,D,12, the possible scores for the Weekly safety checks should be Yes = 5 and No = -5.
• Part III,E,18, added Signed signature page Yes = 5, No = -5. Total possible score changed to 20.
• Maximum Possible Grand Total changed to 90.

The revised Prequalification Scoring Sheet has been corrected and requires board approval.

The Board of Trustees will consider approval of recommended revisions to the Prequalification Scoring Sheet.

None

SPEAKER: Marti Reed, Director of Categorical Programs 

Ruckus is our wireless access point system that we have used in Sylvan District for many years.  After researching with DataPath, Sylvan’s IT contracted partner, it was determined that this option is still viable and provides us the best service for wireless connectivity.  DataPath worked with Ruckus to provide us the best license option for Sylvan District as we move forward in securing our network.  The contract will allow us to continue with uninterrupted wireless service.

General Fund: $10,216.

SPEAKER: Dawn Mori, Director of Special Education 

Our Preformal- 2^nd grade Autism classrooms will be using a new Systemic Curriculum called STAR.  It is a levelized program focusing on the use of discrete trial training, pivotal response training, and teaching functional routines. 

Staff recommends the Board of Trustees to approve the training services agreement with STAR Autism Support, Inc. for two (2) days of Professional Development.

This two (2) day professional development training program will provide staff with an overview of the three (3) instructional methods and how to use them with the STAR Program.  It will help to establish a structure that allows teachers to implement instruction throughout the child’s day and on an individual basis.

$4,750.00

Total not to exceed: $5,000.00

SPEAKER: Dawn Mori, Director of Special Education 

On August 20, 2019, teachers that are participating in co-teaching partnerships will receive strategies and supports in order to implement co-teaching effectively.  This initial training will instruct participants in a variety of different implementation strategies in order to allow co-teaching partners to establish what will work best for them.

Staff recommends the Board of Trustees approve the service agreement for a full-day (six (6) hour program), co-teaching and collaboration with AIMHI Educational Programs, LCC, and Susan Fitzell.

Co-teaching is a teaching strategy that involves a general education teacher and a Special Education teacher teaching in the same classroom.  Co-teaching started at our middle school level during the 2016-2017 school year.  During the 2019-2020 school year Professional Development and resources will be provided to co-teaching pairs at each of our middle schools in the area of Mathematics.  Middle School Administration has worked to ensure that both the general education teacher and the Special Education teacher have a common prep period so that they will be able to co-plan together throughout the 2019-2020 school year.

$5,195.00 + Airfare

$5,195.00 fee includes books for each participant.

Airfare estimate: $1,000.00

Staff is recommending the Board of Trustees approve the 2019-2020 Governance Goals and Superintendent's Goals for evaluation.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Staff is presenting the 2019-20 Governance Goals and Superintendent's Goals for approval.  The 2019-20 goals were created at the May 14, 2019, Spring Board Retreat and were reviewed and discussed at the June 4, 2019, board meeting.

SPEAKER: Lisa Sandoval, Director of Fiscal Services 

It is recommended the Board of Trustees approve the expenditure of construction funds as listed.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

It is recommended that Board of Trustees approve the minutes of the June 4, 2019 Regular Board Meeting, June 11, 2019 Special Board Meeting, and June 18, 2019 Special Board Meeting.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources   

Presented for the Board's approval, staff presents an updated and revised job description for the Bus Driver position. The current job description was last updated in 1997. The updated job description reflects the current job responsibilities and duties for this position. 

This updated job description was previously brought to the board for review and information at the June 4, 2019, board meeting. 

Staff recommends approval of the revised job description for the position of Bus Driver. 

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

Provided for the Board's approval is a Memorandum of Understanding (MOU) with California State University, Stanislaus, (CSUS). This MOU permits CSUS School Administration students to participate in work experience with Sylvan Union School District. The District benefits from participating in administrator field experience programs by building professional relationships with local university programs. 

Staff recommends approval of the MOU with CSUS for the School Administration work experience program. 

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The Sylvan Union School District has qualified for State of California ASES funds in the amount of $237,837 for C.F. Brown and Sylvan Elementary Schools.  The After School Education and Safety (ASES) Program will provide the funds to the District, which will be utilized to partner with the Boys & Girls Club of Stanislaus County (Club).  The Club will provide services in furtherance of the ASES Program’s purpose to deliver literacy and educational and recreational enrichment activities for the benefit of students from the ending of each regular school day to 7:00 p.m. 

Staff recommends the approval of the agreement not to exceed a total fee of $237,837.  Compensation will be reduced for indirect costs incurred by the District for Administrative Support of the grant.  Additionally, total compensation will be adjusted downward in an amount each year to cover the cost of employment compensation of district employees who will provide services to support both the ASES Program and Boys & Girls Club of Stanislaus County educational and recreational enrichment activities.   

Staff recommends the Board of Trustees approve the Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2019-20 fiscal year at C.F. Brown Elementary and Sylvan Elementary School.

The Board of Trustees will consider approval of an Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2019-20 fiscal year C.F. Brown Elementary and Sylvan Elementary School.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The Sylvan Union School District has partnered with the Boys & Girls Club of Stanislaus County (Club) and wishes to continue to contract with the Club for program services for the 2019-20 fiscal year.  The Club will partner with the District to deliver literacy, educational and recreational enrichment activities for the benefit of students from the ending of each regular school day to 7:00 p.m.  The District will provide facilities and custodial support for the program for the school year and invoice the Club for services for the summer program.

The Board of Trustees will consider approval of an Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2019-20 fiscal year.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

Williams & Associates, LLC has assisted the District with various Office of Public School Construction programs and general facilities-related matters since 2004.  Approval of this agreement will allow the District to consult with Williams & Associates, LLC regarding school facilities issues during the 2019-20 fiscal year.

Staff recommends the approval of the School Facilities Consultant agreement with Williams & Associates, LLC for school facilities issues. 

It is recommended the Board of Trustees approve the School Facilities Consultant Agreement with Williams & Associates, LLC to facilitate applications to the state facility program during the 2019-2020 fiscal year.

SPEAKER: Yvonne Perez, Assistant Superintendent of Business Services 

The District contracted with CSM Consulting, Inc. for E-Rate consulting services beginning in the 2014-15 school year.  The contract is written to renew on an annual basis pending approval by the Board of Trustees.   

The E-Rate process is complicated, and a consultant is necessary to comply with regulations.  E-Rate runs on a calendar year, thus crossing two (2) fiscal years for a school district.  In addition, disbursements do not necessarily occur in the calendar year requested.

The following table provides a recap of the past five (5) E-Rate years, and anticipated requests for E-Rate Year twenty-two (22).

*This amount is still pending. 

Staff recommends renewing the contract with CSM Consulting, Inc.

SPEAKER: Raychel Cupit, Supervisor of Transportation 

Board Policy 3350, Business and Non-Instruction Operations - Travel Expenses, requires that all out of state travel for which reimbursement will be claimed shall have prior Board approval.  Raychel Cupit, Supervisor of Transportation is requesting approval for Roberto Madrigal to attend the “Thomas Built Institute” in Reno, Nevada from July 23, 2019, through July 25, 2019.    

The areas addressed at the conference include, Emission systems, Electrical systems, Coolants, Maintenance & Cost Savings, Utilizing Websites-Resources and Wire Diagrams. 

The buses have a three (3) year warranty for the chassis and drive train, and it will be beneficial to have our mechanic trained on maintenance and repair for the Thomas Built Buses.  A service call from Bus West is $500.00 travel time plus repair time.  A trained mechanic on site will eliminate most service calls resulting in less down time for a bus in need of repair.  Roberto will also be able make contact and see some of the new products that are out to extend the life and services of the Districts vehicles. 

Staff recommends the approval of an Out of State Conference Attendance Request for Roberto Madrigal, Transportation Department Mechanic Helper. 

The Board of Trustees will consider approval of an Out of State Conference Attendance Request for Roberto Madrigal, Transportation Department Mechanic Helper. 

Registration:  $ 350.00
Hotel:  $ 360.00
Mileage:  $ 240.12
Meals:  $ 135.00

TOTAL AMOUNT: $ 1,085.12 (estimated)

SPEAKER: Marti Reed, Director of Categorical Programs 

Staff has reviewed the funding amounts and has allocated them according to state and federal requirements. Submission of this document to the California Department of Education (CDE) will ensure that the District receives these funds. The Spring 2019 Consolidated Application includes the 2019-2020 Local Control and Accountability Plan Federal Addendum certification which is a requirement for Sylvan District to receive federal Title I, II, III, and IV funds. This Consolidated Application also included the 2019-2020 Application for Funding, which is also required to receive these federal funds.

The Board of Trustees to approve the Spring 2019 Consolidated Application for Funding Categorical Aide Programs.

The dollar amount of state and federal program funding will be listed on the Spring 2019 Consolidated Application.

SPEAKER: Marti Reed, Director of Categorical Programs 

Mobile device management (MDM) is a type of security software used by an IT department to monitor, manage and secure mobile devices that are deployed in an organization.  Our middle school iPad devices are currently managed with JAMF, an MDM software. An MDM software allows an IT department to push apps to multiple devices at once, configure profiles so that users are only able to access specific applications within Self Service, manage the devices if they are lost, as well as run a variety of reports.  When Apple devices are purchased through our Apple Education account they are automatically enrolled in the district MDM system. We also purchase applications through Apple Volume Purchase Program (VPP) which allows us to make bulk purchases of apps for widespread distribution to students. An MDM integrates with Apple VPP and complements the program with centralized order tracking and license management, along with secure distribution of the applications.  Our current license with JAMF expires on June 30, 2019.

SPEAKER: Marti Reed, Director of Categorical Programs 

Destiny is our Library Management System for checking library items out to students.  It is also our Resource Management System for items checked out to staff, such as teacher laptops and student Chromebooks.  We currently host our own Destiny server on site. Moving to Destiny Hosted Service would take the worry out of hardware and software support and maintenance. With this service we would have nightly back-ups, disaster recovery, and a clear integration with Aeries so that Destiny reflects the most up-to-date student information.

The Destiny Hosted Service provides centralized, web-based access to Destiny without having to purchase servers, install and upgrade the application or provide technical support for a new system. Easy access to training and seamless updates ensure users benefit from the newest, most up-to-date, feature-rich Destiny release.  Users search, circulate, catalog, track inventory, create reports and manage resources over the Internet, through a secure connection to the host environment. Upgrades and server maintenance are performed by Follett Software’s IT experts.

The first year cost of the service is $22,602.09. The annual cost will then be $21,803.09.  The first year cost is slightly higher due to the migration from our current system to the hosted service.

General Fund: $22,602.09

SPEAKER: Marti Reed, Director of Categorical Programs 

Each year our middle school student families are provided the opportunity to purchase insurance for the 1:1 devices with iPads at $29/year and Chromebooks at $26/year per device.  We have had yearly agreements with the Worth Avenue Group for the past few years. After investigating other local districts and working with our IT contracted partner, it was determined that staying with the Worth Avenue Group is the best decision at this time.  The coverage covers:

• Accidental Damage
  • Cracked Screens
  • Liquid Spills
• Liquid Submersion
• Theft/Burglary/Robbery
• Fire/Flood Damage
• Vandalism
• Natural Disasters
• Power Surge Due To Lightning

We currently have two (2) iPad versions for our middle school students, iPad Air 16 GB and iPad Air 32 GB.  In addition, we have Dell Chromebook 5190s for our 6th graders. Each of these devices have a different agreement, but they all have the same coverage listed above. At the beginning of the 2019-20 school year, we will actively advertise and promote this opportunity for families.

Staff recommends the Board of Trustees approve three (3) Worth Avenue Group Agreements.

None

SPEAKER: Michael Maaske, Director of Food Services 

A Food Service Vending Agreement between the Sylvan Union School District Food Service Department and the Stanislaus County Office of Education (SCOE) was approved by the Sylvan Union School District Board of Trustees on June 2, 2015, to provide meals and snacks to County run pre-school programs. The contract was for a four (4) year period and expires on June 30, 2019.

SCOE has requested an amendment to the contract to increase pricing to reflect current rates and to extend the date to August 31, 2019.

Staff recommends the Board of Trustees ratify the Food Service Vending Agreement Amendment #4 between the Sylvan Union School District Food Service Department and the Stanislaus County Office of Education.

The Board of Trustees will consider ratifying the Food Service Vending Agreement Amendment #4 between the Sylvan Union School District Food Service Department and the Stanislaus County Office of Education.

Minimal Increase to Food Service Revenues. This is a revenue contract for the Sylvan Union School District Food Service Department.

SPEAKER: Dawn Mori, Director of Special Education 

A pre-school aged student requires the services of a general education pre-school placement.  Per the decision made at the student's Individualized Education Plan (IEP).  

Staff recommends approval of this pre-school service agreement with Grace Academy. 

Pre-school aged special education students need access to LRE (Least Restrictive Environment) setting as determined by their Individualized Education Plan (IEP). Depending on student need, one way to accomplish this is by providing access to a pre-school setting. The District continues to investigate ways to provide LRE to pre-school age students in a variety of ways.

$570/monthly x 10 months = $5,700.00

NOT TO EXCEED: $6,500.00

Staff is recommending the Board of Trustees approve the continued use of Bourke Williams & Sorensen, LLC; Dannis Woliver Kelley; Fagen Friedman & Fulfrost LLP; and Lozano Smith as legal firms providing professional services for the 2019-2020 fiscal year.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

It is recommended the Board of Trustees approve the continued use of Bourke Williams & Sorensen, LLC; Dannis Woliver Kelley; Fagen Friedman & Fulfrost LLP; and Lozano Smith as legal firms providing professional services for the 2019-2020 fiscal year.  A rate comparison sheet is attached for your information.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources 

The California School Boards Association (CSBA) is a member-driven association that supports the governance team - school board members, superintendents and senior administrative staff - in its complex leadership role.  CSBA develops, communicates, and advocates the perspective of California school districts.  The district has not contributed to the Education Legal Alliance (ELA) in the past, and therefore, the fees for the 2019-20 fiscal year are $11,818. 

The history of CSBA membership annual fees are shown in the table below. 

Also attached are invoices for the Annual Manual Maintenance (07/01/19-06/30/2020) for $3,485 and Gamut Online (07/01/19-06/30/2020) for $ 3,445.  The district will not have an increase for the Annual Manual Maintenance.  The district's Gamut Online membership has increased in the amount of $315 from our  prior fiscal year.

 Agenda Online for the 2019-20 fiscal year is no charge due to the two (2) year contract the board approved in 2018-19.  The district will incur a charge starting July 2020, at which time the Board will decide which Agenda Online platform package is most appropriate for the district. 

Staff recommends approval of the 2019-20 fiscal year Annual Membership Dues, Manual Maintenance, and Gamut Online services with the California School Boards Association (CSBA).

The Board of Trustees will consider approval of the 2019-20 fiscal year Annual Membership Dues, Manual Maintenance, and Gamut Online services with the California School Boards Association (CSBA).

General Operating Fund:  

$11,818 (a $344 increase from prior year) - CSBA Membership

$3,485 (no increase from prior year) - Manual Maintenance

$3,445 (a $315 increase from prior year) - Gamut Online

SPEAKER: Mary Smyth, Principal at Mary Ann Sanders Elementary School 

Mary Ann Sanders Elementary School has been recognized as a Leader in Me School since August 2014.  The attached agreement will continue the promotional membership from July 27, 2019, through July 26, 2020.

Staff recommends the Board of Trustees approve The Leader in Me Promotional Membership between Franklin Covey Client Sales, Inc. and Mary Ann Sanders Elementary School for the period of July 27, 2019, through July 26, 2020.

Site Funds: $6,450.

SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources

It is recommended the Board of Trustees approve the portrait agreements for Stockard Coffee and Freedom Elementary Schools with Lifetouch National School Studios and Shoob Photography for the 2019-2020 school year.

Staff recommends the Board of Trustees approve the portrait agreements for Stockard Coffee and Freedom Elementary Schools with Lifetouch National School Studios and Shoob Photography for the 2019-2020 school year.

Paid by school site funds.

1. The donation of a round conference table valued at $49.99 from Rick Hudson, Warden's to Sylvan Union School District.