REGULAR BOARD MEETING Sylvan Union SD August 06, 2019 7:00PM SYLVAN UNION SCHOOL DISTRICT OFFICE BOARD ROOM
605 SYLVAN AVENUE, MODESTO, CA 95350
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6:00 PM |
Initiation of litigation pursuant to subdivision (c) of section 54956.9:
(Number of Cases: 2 (Two))
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6:15 PM |
(Education Code 54957)
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6:30 PM |
(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Didi Peterson Employee Organizations: All Groups
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The Board of Trustees received a letter from California Department of Education regarding the Final Plan Approval for the Elizabeth Ustach Middle School Modernization Project. |
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CDE LETTER-USTACH MODERNIZATION
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Didi Peterson, Assistant Superintendent of Human Resources |
The Collective Bargaining Agreement with the Sylvan Educators Association (SEA) expires June 30, 2019. The current contract will remain in effect until a Successor Agreement is reached. The Initial ("Sunshine") Proposal with the District to Sylvan Educators Association (SEA) was approved by the Board of Trustees at the June 4, 2019, board meeting. The District presents its Initial ("Sunshine") Proposal for public comment.
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SUSD INITIAL SUNSHINE PROPOSAL TO SEA 2019-20
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Didi Peterson, Assistant Superintendent of Human Resources |
The collective bargaining agreement between the District and CSEA/Sylvan Chapter #73 wishes to open its negotiations for the 2019-20 year in accordance with Article 25 for reopening negotiations. The initial "Sunshine" Proposal with the District to CSEA/Sylvan Chapter #73 was approved by the Board of Trustees at the June 4, 2019, board meeting.
The District presents its Initial ("Sunshine") Proposal for public comment.
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SUSD INITIAL SUNSHINE PROPOSAL TO CSEA 2019-20
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Didi Peterson, Assistant Superintendent of Human Resources |
The Collective Bargaining Agreement with the Sylvan Educators Association (SEA) expires June 30, 2019. The current contract will remain in effect until a Successor Agreement is reached. The Board of Trustees approved the Initial ("Sunshine") Proposal from Sylvan Educators Association (SEA) to the District at the June 25, 2019, board meeting.
The Sylvan Educators Association (SEA) presents its Initial Proposal for public comment.
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SEA INITIAL SUNSHINE PROPOSAL 2019-20 TO SUSD
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7:35 PM |
Debra M. Hendricks, Superintendent |
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7:40 PM |
Lisa Sandoval, Director of Fiscal Services |
SPEAKER: Lisa Sandoval, Director of Fiscal Services Education Code Section 42127[i] requires staff to inform the Board of Education and public of any changes in the State Budget that would affect the budget already adopted by the district. The Sylvan Union School District Budget was adopted on June 25, 2019, and was based on information proposed by the Governor in his May Revise Budget. The final State Budget was signed June 27, 2019. Additional attachments are provided for further information.
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2019-20 45-Day Budget Revise 2019-20 Enacted State Budget, Pocket Book SCOE Common Message 45 Day Revision 2019-20
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7:45 PM |
Debra M. Hendricks, Superintendent |
SPEAKER: Debra M. Hendricks, Superintendent The Board of Trustees received a first look at the draft 2020 Board Meeting Schedule prepared by staff at the June 4, 2019, Regular Board Meeting. After discussion, the Board of Trustees provided feedback and staff is presenting a second draft for review and input. The final draft 2020 Board Meeting Schedule will be presented for approval at the August 27, 2019, board meeting.
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2020 BOARD MEETING SCHEDULE REVISED DRAFT 8-6-19 FIRST DRAFT 2020 BOARD MEETING SCHEDULE-PRESENTED ON 6/4/19
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7:55 PM |
Sean Smith, Director of Maintenance and Operations |
SPEAKER: Sean Smith, Director of Maintenance and Operations Security cameras were identified in our Capital Outlay Plan. Maintenance and Operations is bringing the board an update on staff efforts to learn about current technology in that field, secure quotes from vendors and seek a district standard for these devices.
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GOVERNANCE GOALS 2019-2020
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8:10 PM |
Debra M. Hendricks, Superintendent and Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKERS: Debra M. Hendricks, Superintendent and Lizett Aguilar, Assistant Superintendent of Business Services The Ustach Middle School Modernization Project continues on track with the proposed timeline to begin work on September 3, 2019. The Request for Proposals (RFP) was advertised July 20th and 27th in The Modesto Bee. The mandatory pre-bid conference took place at Ustach on July 30th and appeared to have a favorable turnout. After bids are submitted on August 20th, interviews will be conducted with bidders, scoring will take place and a selection will be presented to the board at the August 27, 2019, board meeting. On July 17th, the Board Subcommittee for Facilities met at Ustach Middle School with Greg and Josh from SKW Architects for a site walk and scope review of the project. The attached list is a summarized format of the project scope, which was prepared for the Board of Trustees.
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Ustach Mod Project Scope
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8:30 PM |
Debra M. Hendricks, Superintendent |
SPEAKER: Debra M. Hendricks, Superintendent
Initial Proposals by both the District and a collective bargaining unit must be approved by the Board before negotiations can commence. The Board of Trustees previously approved this initial ("Sunshine") Proposal to Sylvan Educators Association (SEA) at the June 4, 2019, regular board meeting. Staff is presenting the proposal now that a Public Hearing has been provided to the public. Sylvan Union School District presents its Initial Proposal to Sylvan Educators Association (SEA) for Board approval to commence negotiations for the 2019-2020 agreement.
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Staff is seeking the Board's approval of the Sylvan Union School District's Initial ("Sunshine") Proposal to SEA for the 2019-2020 agreement and school year.
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SUSD Initial Proposal "Sunshine" Agreement to SEA 2019-2020
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8:35 PM |
Debra M. Hendricks, Superintendent |
SPEAKER: Debra M. Hendricks, Superintendent Initial proposals by both the District and a collective bargaining unit must be approved by the Board before negotiations can commence. The Board of Trustees approved the initial ("Sunshine") Proposal at the June 25, 2019, regular board meeting. Sylvan Educators Association (SEA) presents its initial ("Sunshine") Proposal with Sylvan Union School District for Board approval, after presenting a public hearing of the proposal, to commence negotiations for the 2019-2020 agreement.
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Staff recommends the Board's approval of Sylvan Educators Association (SEA) Initial ("Sunshine") Proposal with Sylvan Union School District for the 2019-2020 agreement and school year.
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Sylvan Educators Association "Sunshine" Proposal for 2019-2020
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8:40 PM |
Debra Hendricks, Superintendent |
SPEAKER: Debra Hendricks, Superintendent The Board of Trustees must authorize the following employees as "Authorized Agents" for the District: Superintendent, Debra M. Hendricks; Assistant Superintendent of Business Services, Lizett Aguilar; Director of Fiscal Services, Lisa Sandoval; Assistant Superintendent of Human Resources, Diolinda Peterson; Assistant Superintendent of Ed Services, Laura Granger, and all Board Members. "Authorized Agents" can sign any warrants or orders on behalf of the Sylvan Union School District. In order to conduct business, outside agencies have requested a copy of a resolution designating authorized agents for the District. This resolution is necessary to provide to requesting agencies when entering into business contracts. The authorization occurs in December of each year for the following calendar year. Due to changes in administrative personnel in July, it is necessary to adopt a second resolution for the 2019 year.
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It is recommended the Board of Trustees adopt Resolution 2019/2020 - #03: Designation of Authorized Agents of the Sylvan Union School District for 2019.
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The Board of Trustees will consider approval to adopt Resolution 2019/2020- #03: Designation of Authorized Agents of the Sylvan Union School District for 2019.
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None |
2019/2020 RESO #03 - AUTHORIZED AGENTS SIGNATURES OF AUTHORIZED AGENTS FOR 2019
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8:45 PM |
Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services The District is positioning itself to apply for state funding to the District for the Ustach Middle School Modernization project. Part of that process includes submitting an application for funding to the State Allocation Board. Currently, the State Allocation Board has exhausted all of its bond authority, meaning that they have more applications than funding available. However, the District can still submit an application to position itself to receive state funding when additional funds become available. In order for the District to submit an application for funding, it is required that the District adopt the attached resolution, recognizing that the application being submitted will be placed on a list that is beyond the current bond authority. There is anticipation of a 2020 bond ballot measure which would generate additional bond authority for which the District would be in line to potentially qualify for.
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It is recommended the Board of Trustees adopt Resolution 2019/2020 #01 - Authorizing the Filing of Documents under the State School Facility Program - Applications Received Beyond Bond Authority.
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The Board of Trustees adopt Resolution 2019/2020 #01 - Authorizing the Filing of Documents under the State School Facility Program - Applications Received Beyond Bond Authority.
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Potential receipt of State Funds.
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No application is submitted and no funds are received. |
Resolution 2019/2020 #01
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8:50 PM |
Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services In order for the District to receive state facilities funding, an application must be submitted to the State School Facility Program. The attached resolution updates authorization to add the new Assistant Superintendent of Business Services, Lizett Aguilar, to conduct district business related to these applications and the state funding process.
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Staff is recommending the Board of Trustees approve Resolution 2019/2020 #02 - Authorizing the Filing of Eligibility and Funding Documents under the State School Facility Program.
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The Board of Trustees to consider adopting Resolution 2019/2020 #02 - Authorizing the Filing of Eligibility and Funding Documents under the State School Facility Program.
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Potential receipt of state facility funding. |
No application is submitted and state funds are not received.
No application is submitted and no funds are received. |
No application is submitted and no funds are received. |
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Resolution 2019/2020 #02
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8:55 PM |
Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services The attached resolution will authorize the District Superintendent, Debra M. Hendricks, and Assistant Superintendent of Business Services, Lizett Aguilar, to execute Change Orders up to $25,000 followed by Board ratification. The resolution also specifies the parameters and conditions for which the District is allowed to approve change orders above 10% of the original contract sum.
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Staff recommends the Board of Trustees adopt Resolution 2019/2020 #04 - Delegation of Authority to Approve Change Orders.
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Staff is presenting Resolution 2019/2020 #04 - Delegation of Authority to Approve Change Orders.
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None |
Resolution 2019/2020 #04
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9:00 PM |
Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services This change order #3 is the last change order for the 2019 paving projects that took place this summer at Somerset Middle School, Sylvan, Woodrow, and Stockard Coffee Elementary Schools. This change order is a compilation of several small change order requests as well as credit change order requests. This change order also includes savings from Board approved Change Orders #1 & #2. The following is a summary of the change order history and total impact of change orders for this project, including this proposed change order #3: Change Order #1: $92,272.87 Change Order #2: $51,120.51 Total Approved: $143,393.38 Change Order #3: $(29,461.89) CREDIT FINAL TOTAL: $113,931.49 This change order total represents an increase of 14% of the original contract sum of $802,934. As noted in Resolution 2019/2020 #04, if change orders exceed 10% of the original contract and the contract is amended without securing bids for the additional work, then the following conditions must be met: 1. The changed or additional work is necessitated as a result of an unforeseen condition or emergency; and 2. Such changed or additional work is incidental to, and does not substantially modify, the original work; and 3. (a) Due to operational considerations the changed or additional work can only be performed by the existing general contractor; or (b) Letting the changed or additional work through formal competitive bidding will unreasonably delay or interfere with the timely completion of the project; or (c) The delay in letting the changed or additional work through formal competitive bidding will result in unreasonable monetary contractual delay damages;
For this project, the above conditions were met to substantiate the need for exceeding the 10% limit. Final work on this project is being completed this week to be ready for the start of the new school year. The final punch list walk-through is scheduled to take place Friday August 2, 2019.
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Staff is recommending the Board of Trustees ratify Credit Change Order #3 with United Pavement Maintenance, Inc for Paving Replacement Projects at Somerset Middle School, Stockard Coffee, Sylvan, and Woodrow Elementary Schools.
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Ratify Credit Change Order #3 for United Paving Management for Paving Replacement Projects.
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Credit in the amount of: <$29,461.89>
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Change Order #3
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9:05 PM |
Laura Granger, Assistant Superintendent of Ed Services |
SPEAKER: Laura Granger, Assistant Superintendent of Ed Services Our continued support of RTI (Response to Intervention) in 2019-2020 includes a focus on supporting the behavior and social-emotional needs of students. To that end, we have requested the expertise of Chris Weber, author and Solution Tree consultant, to partner with our site/district administrators and our teacher leaders in implementing research-based instructional strategies for differentiation of student behavior. While we remain committed to ensuring high levels of learning, we also recognize the need to nurture students’ behavioral skills at the same time. Mr. Weber has successfully worked with teachers, sites, and districts to employ the most effective behavioral and social skills activities in a personalized classroom behavior-management approach. His work as a practitioner and as an author have contributed to the successful development of RTI systems at schools across the country. We look forward to supporting classroom teachers in their efforts to provide a solid core program that considers the academic and social-emotional needs of our students. This onsite professional development is one component of a comprehensive professional learning plan that supports our district initiative to increase student achievement, improve student engagement, and promote social-emotional growth and intelligence. Costs associated with one (1) day of onsite professional development will be paid for with District Title IV funds that have been earmarked to support behavior and social-emotional learning.
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Staff recommends the Board of Trustees approve the purchase agreement with Solution Tree for one (1) day of onsite professional development with Chris Weber on January 21, 2020.
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It is recommended the Board of Trustees approve the the purchase agreement with Solution Tree for one (1) day of onsite professional development with Chris Weber on January 21, 2020.
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It is recommended the Board of Trustees approve the the purchase agreement with Solution Tree for one (1) day of onsite professional development with Chris Weber on January 21, 2020.
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Total Title IV: $6,500
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Solution Tree Contract with Chris Weber
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9:10 PM |
Didi Peterson, Assistant Superintendent of Human Resources |
SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources The District determined that new positions, Mental Health Clinician and Licensed Clinical Social Worker, would be added to staff for the 2019-2020 school year to support and meet the needs of students. These positions require the employee to hold a license and/or certification. This addition of the specialized positions requires a separate salary schedule. The salary range matches the compensation for school psychologists.
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Staff recommends approval of the Mental Health Clinician and Licensed Clinical Social Worker Salary Schedule for 2019-2020. |
The Mental Health Clinician and Licensed Clinical Social Worker Salary Schedule has a pay range of $77,706 to $108,769. Masters and Doctorate stipends are also available for eligible employees. |
MHC LCSW Salary Schedule 2019-2020
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9:15 PM |
Didi Peterson, Assistant Superintendent of Human Resources |
SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources In the current teacher shortage in the state, the Commission on Teacher Credentialing (CTC) has the authority to issue permits so that school districts can fill vacancies. The Provisional Internship Permit gives the employer the ability to cover assignments when a fully credentialed employee cannot be found. This permit allows us to meet staffing needs. This permit allows the individual holding the permit to complete their credential requirements while serving in the classroom. For this request, the district provided to the CTC specific employment criteria for the position as well as provided evidence of recruitment efforts to attempt to fill the special education vacancy. We request approval for a Provisional Internship Permit for Martin Padilla for a special education teaching position for the 2019-2020 school year.
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Staff recommends ratification of the Provisional Internship Permit for Martin Padilla for a special education teaching position, in a Mild/Moderate Special Day Class at Ustach Middle School for grades 6-8 for the 2019-2020 school year. This applicant will be employed on the basis of a Provisional Internship Permit for the 2019-2020 school year.
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Financial impact is based on certificated salary schedule placement. |
Provisional Internship Permit
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9:20 PM |
Didi Peterson, Assistant Superintendent of Human Resources |
SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources In the current teacher shortage in the state, the Commission on Teacher Credentialing (CTC) has the authority to issue permits so that school districts can fill vacancies. The Provisional Internship Permit gives the employer the ability to cover assignments when a fully credentialed employee cannot be found. This permit allows us to meet staffing needs. This permit allows the individual holding the permit to complete their credential requirements while serving in the classroom. For this request, the district provided to the CTC specific employment criteria for the position, as well as, provided evidence of recruitment efforts to attempt to fill the special education vacancy. We request ratification for a Provisional Internship Permit for Tanisha Benefield for a special education teaching position for the 2019-2020 school year.
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Staff recommends ratification for the Provisional Internship Permit for Tanisha Benefield for a special education teaching position, in a Moderate/Severe Special Day Class at Somerset Middle School for grades 6-8 for the 2019-2020 school year. This applicant will be employed on the basis of a Provisional Internship Permit for the 2019-2020 school year.
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Financial impact is determined by the certificated salary schedule placement. |
Provisional Internship Permit
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9:25 PM |
Laura Granger, Assistant Superintendent of Ed Services |
SPEAKER: Laura Granger, Assistant Superintendent of Ed Services Stanislaus County Office of Education (SCOE) is a 2018-2019 recipient of a $1 million CDE Student Support and Academic Enrichment (SSAE) grant. The SCOE SSAE grant is a project called, Equitable Access to Arts Learning for Students (EquAALS). The purpose of the EquAALS project is to utilize research-based art integration strategies to enhance the achievement and cognitive growth in English Language Arts of Students with Disabilities (SWD) through a professional development (PD) module for Transitional Kindergarten through 8th Grade teachers of SWD. Participating teachers receive a kit of materials, including one iPad, to put the PD strategies into place in their classrooms. Elementary and middle school art/music specialists will attend a free, 3-hour onsite professional development session that addresses the issues of equity and inclusion for students, and supports the accessibility of students to enjoy and learn in the fine arts setting. As part of the MOU with SCOE, the district agrees to purchase the iPads according to our district guidelines. Upon receipt of the iPads, SCOE agrees to reimburse the district for the purchase of the iPads. The cost for the initial purchase of the iPads is $7,023.74 that will be paid for with general fund monies that are designated for professional learning purposes. Update: August 6, 2019: Per an update received by staff on August 5, 2019, we would like to amend the MOU with SCOE to reflect the participation of eighteen (18) staff members in the proposed EquALLS training. This will bring the total cost for reimbursement from SCOE to SUSD to $7,436.90. The total difference for adding one additional participant is $413.16. A revised MOU is attached for review.
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Staff recommends the Board of Trustees approve the Memorandum of Understanding with Stanislaus County Office of Education (SCOE) for EquALLS grant professional development.
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It is recommended the Board of Trustees approve the Memorandum of Understanding with Stanislaus County Office of Education (SCOE) for EquALLS grant professional development.
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Total General Fund: Purchase of iPads for a total of $7,023.74 $7,436.90 (to be reimbursed, having a financial impact of zero (0) cost to the district.
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SCOE Agreement for EquALLS UPDATED MOU WITH 18 PARTICIPANTS FOR APPROVAL
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9:30 PM |
Carrie Albert, Director of Student Services |
SPEAKER: Carrie Albert, Director of Student Services Last year Community Hospice - Children’s Grief Services Program provided individual and group counseling at Somerset, Freedom, Savage, and Sherwood at no cost to our district. In addition, eleven (11) students from Sylvan School District attended Camp Erin. There were no out of pocket expenses to these families and Community Hospice raised $13,200 for the students to attend this grief camp. Feedback forms from staff and students note the excellent service and support for our students that Community Hospice provided. Because of the growing need across Stanislaus County, Community Hospice is being stretched quite thin in their efforts to support all in need of their services. Community Hospice has reached out to multiple districts that they serve to secure a contract for services to continue. Our contract is based on $1.55 per student for three (3) middle schools for a total of $4,260.95. For this cost they will provide a number of services to all Sylvan District students in middle and elementary school including: group grief counseling, individual grief counseling, Grief In-service Training and provide Grief Tool Kits for employees (if requested), provide a Crisis Response Team if a crisis occurs, and provide priority registration for our students wanting to attend Camp Erin.
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Staff recommends the Board of Trustees approve the contract with Community Hospice for 2019-20.
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Title IV: $4,260.95 (account which is used specifically for student emotional support and academic enrichment)
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COMMUNITY HOSPICE AGREEMENT
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9:35 PM |
Debra M. Hendricks, Superintendent |
SPEAKER: Debra M. Hendricks, Superintendent The Board of Trustees must annually review Board Bylaw 9250. The Board of Trustees conducted their annual review of BB 9250 at the June 4, 2019, Regular Board Meeting. After board discussion, the Board agreed to bring Board Bylaw back for action at the August board meeting.
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BB 9250 -- REMUNERATION & REIMBURSEMENT
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9:40 PM |
Dawn Mori, Director of Special Education |
SPEAKER: Dawn Mori, Director of Special Education SOAR Learning, Inc. will be providing professional development training on August 28, 2019. This will be a new study skills program offered for the 2019-20 school year at the middle school level with resource students. It focuses on the skills students need to succeed in school.
So much has changed from the days of a single textbook and a classroom teacher. Sometimes students need help with the necessary skills to organize, process, manage, prioritize and learn from the massive amounts of information they encounter. SOAR teaches the most critical learning, organizing, and communication skills needed to be successful in school and in the workplace. Those skills include: - Identify students' strengths & “SuperPowers” (according to Gardner’s Theory of Multiple Intelligences)
- Set goals
- Establish priorities
- Manage time
- Organize papers, desks, lockers, & other space
- Speak & listen effectively
- Work with teachers & peers
- Read and understand textbooks
- Take notes
- Study for tests
- Write research papers
- Prepare for presentations
- Track long-term goals
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Staff recommends approval of the professional development contract with SOAR Learning, Inc.
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Special Education Fund: $2,000.00, NOT TO EXCEED: $2,500.00
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Service Agreement SOAR Learning
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9:45 PM |
Dawn Mori, Director of Special Education |
SPEAKER: Dawn Mori, Director of Special Education The Zones of Regulation book is a framework and a curriculum for teaching students strategies for emotional and sensory self-management. Rooted in cognitive behavioral therapy, The Zones approach uses four (4) colors to help students identify how they are feeling in the moment given their emotions and level of alertness as well as guide them to strategies to support regulation. By understanding how to notice their body’s signals, detect triggers, read social context and consider how their behavior impact those around them, students learn improved emotional control, sensory regulation, self-awareness, and problem-solving abilities. Using a cognitive behavioral approach, the curriculum’s learning activities are designed to help students recognize when they are in different states or “zones,” with each of four (4) zones represented by a different color:
The Red Zone is used to describe extremely heightened states of alertness and intense emotions. A person may be elated, euphoric, or experiencing anger, rage, explosive behavior, devastation, or terror when in the Red Zone.
The Yellow Zone is also used to describe a heightened state of alertness and elevated emotions, however individuals have more control when they are in the Yellow Zone. A person may be experiencing stress, frustration, anxiety, excitement, silliness, the wiggles, or nervousness when in the Yellow Zone. The Green Zone is used to describe a calm state of alertness. A person may be described as happy, focused, content, or ready to learn when in the Green Zone. This is the zone where optimal learning occurs. The Blue Zone is used to describe low states of alertness and down feelings such as when one feels sad, tired, sick, or bored. All of the zones are natural to experience, but the framework focuses on teaching students how to recognize and manage their zone based on the demands of their environment and the people around them. The Zones of Regulation curriculum teaches students how to use calming techniques, cognitive strategies, and sensory supports to stay in a zone or move from one zone to another. Lessons touch on how to read others’ facial expressions and recognize a broader range of emotions in self and others, considering others’ perspectives and the impact our behaviors have on others, building greater insight into events that trigger our students’ less regulated states, and when and how to use tools and problem solving skills. Concepts from the Social Thinking Methodology are incorporated throughout the curriculum to help students develop awareness of how their behavior impacts the thoughts and feelings of others. By tying in Social Thinking concepts, the lessons on self-regulation become more meaningful to the students’ lives as they gain a deeper understanding of the impact their behavior has on their relationships.
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Staff recommends approval of the professional development contract with Kuypers Consulting Inc.
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Special Education Fund: $5,000, NOT TO EXCEED: $5,500
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The Zones Of Regulation Agreement
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SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources It is recommended the Board of Trustees ratify the personnel actions as listed.
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Lisa Sandoval, Director of Fiscal Services |
SPEAKER: Lisa Sandoval, Director of Fiscal Services It is recommended the Board of Trustees ratify the list of checks as presented.
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Marti Reed, Director of Categorical Programs/Technology |
SPEAKER: Marti Reed, Director of Categorical Programs/Technology Education Code 17546 allows districts to sell or dispose of obsolete property if the value of the item is less than $2,500.00 and the sale/disposal is approved by a unanimous vote of the Board of Trustees. Please find the attached list by site of supplies and equipment district staff has determined to be in a condition unsuitable for continued use. The items on this list include a variety of items that have been at sites since early last year and need to be obsolete. The items that are on this list have been evaluated as being no longer functional or are a threat to our network due to the operating system that cannot be updated. The laptops and PC towers represent some of the devices that are on our Summer 2019 inventory list and identified as aged five (5) years or older. In addition, some network items, such as switches, were deemed inoperable by DataPath. The Chromebooks included are some of the original devices purchased many years ago and are no longer operable or supported by Google. If parts were available on any of these devices to repair similar items, this was completed by the Sylvan Tech Team. The iPads listed fall into two (2) categories, aged and damaged beyond repair. The document cameras, monitors and printers are not able to be repaired at a cost effective rate due to their age. The televisions and DVD/VCRs are evaluated by the Maintenance Department and identified as not salvageable.
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Staff recommends the Board of Trustees declare the value of each obsolete item listed is less than $2,500.00; and authorize staff to dispose of the equipment in accordance with Education Code 17546.
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It is recommended the Board of Trustees declare the value of each obsolete item on the list is less than $2,500.00; and authorize staff to dispose of the equipment in accordance with Education Code 17546.
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Obsolete Item List for 8-6-2019 Board Meeting
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Michael Maaske, Director of Food Services |
SPEAKER: Michael Maaske, Director of Food Services Approving this agreement allows the Sylvan Union School District Food Service Department to continue providing food and supplies that will be used to prepare meals for the students attending Stanislaus County Office of Education (SCOE) Special Education sites located within the Stanislaus County. The meals served to the SCOE students will be claimed for reimbursement by the Sylvan Union School District Food Service Department. Additional prices and fees will be paid to the Sylvan Union School District Food Service Department by SCOE.
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Staff recommends ratification of the 2019-2020 Food Service Agreement between the Sylvan Union School District and the Stanislaus County Office of Education (SCOE).
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The Board of Trustees to consider ratifying the 2019-2020 Food Service Agreement between the Sylvan Union School District and the Stanislaus County Office of Education (SCOE).
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Net increase in revenue to the Food Service Department with additional revenue for the Districts General Fund from the Indirect Costs charged to the Food Service Program by the District.
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2019-2020 FOOD SERVICE AGREEMENT BETWEEN THE SYLVAN UNION SCHOOL DISTRICT AND THE STANISLAUS COUNTY OFFICE OF EDUCATION
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Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services Education Code Section 35186 (copy attached) requires the District to publicly report complaints to the Board of Trustees on a quarterly basis at a regularly scheduled meeting.
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Staff recommends the acceptance of the Quarterly Report on Williams Complaints, Subject Area of Complaints, and Resolution of Complaints for quarter ending June 30, 2019.
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Effective January 1, 2005, pursuant to the Williams vs. State of California litigation settlement and as defined in Education Code 35186, Sylvan Union School District posted in every classroom a statement that students have the right to sufficient textbooks and instructional materials, that school facilities are clean, safe, and maintained in good repair and that there are no teacher vacancies or teacher misassignments. Summaries of complaints must be publicly reported to the Board on a quarterly basis at a regularly scheduled meeting and forwarded to the County Superintendent of Schools.
As of June 30,2019, Sylvan Union School District has not received any complaints.
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It is recommended the Board of Trustees accept the Quarterly Report on Williams Complaints, Subject Area of Complaints, and Resolution of Complaints for the Quarter Ending June 30, 2019.
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None |
2nd Quarter Report
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Didi Peterson, Assistant Superintendent of Human Resources |
SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources Provided for the Board's ratification is the invoice noting the services and fees for Frontline Solutions. This is a renewal of this contract which provides our district with the software and systems for AESOP (Absence and Substitute Management) as well as Time and Attendance. Both systems are utilized by the Human Resources and Business Departments to manage data and support all employees with reporting absences, calculating sick time, and processing work hours.
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It is recommended that the Board of Trustees ratify the payment for the fee for services for Frontline Solutions for the 2019-2020 school year.
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The cost of Frontline Solutions is not to exceed $34,000 for the 2019-2020 school year. |
FRONTLINE AGREEMENT Frontline Invoice
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Didi Peterson, Assistant Superintendent of Human Resources |
SPEAKER: Didi Peterson, Assistant Superintendent of Human Resources Provided for the Board's ratification is the service agreement and fee schedule for Target Solutions. Public school districts are required to provide mandated training for all employees. Target Solutions provides the training platform and record-keeping and tracking for all employees to meet this state requirement.
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It is recommended that the Board of Trustees ratify the fee payment for Target Solutions for the 2019-2020 school year.
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The cost of Target Solutions services shall not exceed $12,000 for the 2019-2020 school year. |
TARGET SOLUTIONS AGREEMENT Target Solutions Invoice
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Carrie Albert, Director of Student Services |
Kelly Rizzi is a Professional Development Trainer, from Shasta County Office of Education, specializing in the area of Trauma Informed Practices. She is a well known presenter and has presented trainings with our Stanislaus County Office of Education. She has been highly recommended by our office of education and I have had the opportunity to see her first hand. She has been secured to present for all our certificated employees, for a full day commitment for an estimated cost (not to exceed) $2907.92. I reached out to Shasta County in May, when Kelly’s calendar was opened for booking, to secure her as a speaker for our district inservice on August 5, 2019. Due to the summer break Shasta was not able to send a contract for Kelly until last week. Our certificated staff is looking forward to receiving training in this much needed area.
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Staff recommends the Board of Trustees ratify the Memorandum of Understanding with Shasta County Office of Education for Kelly Rizzi, Professional Development Trainer to present at the district inservice on August 5, 2019. |
Total: Not to Exceed $2,907.92 |
MOU SHASTA COUNTY OFFICE OF ED-KELLY RIZZI
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Dawn Mori, Director of Special Education |
SPEAKER: Dawn Mori, Director of Special Education The N2Y LLC is the author of the Unique and News 2 You curriculum. Currently this curriculum is used in all our Moderate Severe SDC classrooms. This year our 3rd-5th grade SDC Autism classes will be using this curriculum as well. Some web-based training has been provided during the first and second year of implementation. This year we will be holding an onsite all day training as requested by teachers on September 12, 2019. N2Y LLC is a curriculum that is written for our moderate severe population of students with disabilities. It addresses life skill needs to language arts to math. Unique Learning System is a one-of-a-kind program designed specifically to give students with complex learning needs meaningful access to the general education curriculum. From one convenient, cloud-based platform, educators deliver differentiated, standards-aligned content enhanced by powerful assessments, data tools and evidence-based instructional support. Students from pre-K through transition have the advantage of consistent high-quality instruction, a motivating interactive learning environment, engaging symbol support and a path to independence.
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Staff recommends approval of the renewal agreement for professional development with N2Y LLC.
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Special Education Fund: $2,250, NOT TO EXCEED: $3,000
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N2Y quote Service Agreement
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Laura Granger, Assistant Superintendent of Ed Services |
SPEAKER: Laura Granger, Assistant Superintendent of Ed Services Continued support of our district-wide literacy goals include the opportunity for elementary and middle school teachers to participate in professional learning workshops led by Brittany Cufaude, literacy consultant. Beginning in September 2019 and concluding in February 2020, Ms. Cufaude will return to Sylvan Union School District to provide nineteen (19) days of onsite professional development. Classroom teachers in Grades K-5 and 6-8 ELA/ELD, along with elementary resource teachers, elementary ELD/Literacy specialists, and district instructional coaches will attend grade-level workshops designed to build upon the balanced literacy content that Ms. Cufaude provided in the 2018-2019 school year. In her second year of support for our teachers, the focus of the content will be best practices for teaching standards-aligned writing. Addressing the importance of explicitly teaching writing is a strength of Ms. Cufaude as she guides teachers in utilizing the core curriculum, Benchmark Advance and StudySync. Costs associated with Joyful Classrooms contract renewal will be paid for with general fund monies earmarked for professional learning purposes in conjunction with Low-Performing Student Block Grant (LPSBG) monies. The LPSBG plan and spending proposal was presented and approved by the Board of Trustees on February 12, 2019.
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Staff recommends the Board of Trustees approve the contract renewal with Joyful Classrooms for onsite professional development services delivered on nineteen (19) dates commencing in September 2019 and concluding in February 2020.
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It is recommended the Board of Trustees approve the contract renewal with Joyful Classrooms for onsite professional development services delivered on nineteen (19) dates commencing in September 2019 and concluding in February 2020.
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Total General Fund: $35,100 LPSBG: $16,200
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Joyful Classroom Contract Renewal
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Laura Granger, Assistant Superintendent of Ed Services |
SPEAKER: Laura Granger, Assistant Superintendent of Educational Services Foothill Horizons Outdoor School offers children a chance to learn science through hands-on, interactive lessons aligned with California State Science Standards and Next Generation Science Standards. Students experience a minimum of six (6) hours of science instruction a day. Students learn through: walking among’ the world’s largest trees, climbing into a cavern, field science classes, creek exploration, and night hikes. Students also develop social and personal skills such as teamwork, communication, responsibility and kindness through daily team challenges and a collaborative learning environment. In addition, students connect to nature and disconnect from their digital device. For the past 5 years, the Sylvan District LCAP has supported the participation of sixth grade students from our three middle schools. The total cost per pupil for the 2019-2020 school year for the four (4) day program is $245.00, using our own transportation. The parent's share of the $243.00 is $120.00 for lodging, a $2 increase from last year. The estimated District cost is $100,250 (802 students) and is included in the 2019-2020 Budget - LCAP.
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Staff recommends the Board of Trustees approve the renewal agreement with the Stanislaus County Office of Education for sixth graders to attend the Foothill Horizons Outdoor Education Program for the 2019-2020 school year.
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It is recommended the Board of Trustees approve the renewal agreement with the Stanislaus County Office of Education for sixth graders to attend the Foothill Horizons Outdoor Education Program for the 2019-2020 school year.
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Total General Fund: $100,250
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SCOE FOOTHILL HORIZONS AGREEMENT 2019-20
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Laura Granger, Assistant Superintendent of Ed Services |
SPEAKER: Laura Granger, Assistant Superintendent of Ed Services Clever is a single platform for digital learning programs that serves as a hub through which students can access various applications. With Clever, students and teachers have single sign-on access for approved resources, replacing the need for students to login. Clever allows district tech administrators to utilize automatic account setup. This is particularly beneficial when it comes to rostering students in classes for access to digital curriculum. Some additional benefits of Clever include compatibility with our student information system (SIS) which allows for real-time updates in student rosters for curriculum and/or programs as Clever syncs to ensure that student and teacher accounts are up-to-date. Students can be added to classes almost immediately, eliminating the need for manual entries and preventing delays in student access to curriculum. Applications and programs that are shared in the Clever portal are selected by the district and only made visible to students and teachers after authorization. Clever has been in use in the Sylvan District for several years, providing us with added features and increased user capabilities as the company has continued to develop and expand their product. Clever is free to districts and is considered a valuable and trusted source by several districts within our county. Our continued partnership with Clever requires that a current data sharing agreement be completed.
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Staff recommends the Board of Trustees approve the renewal agreement for data sharing with Clever effective for the 2019-2020 school year.
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It is recommended the Board of Trustees approve the renewal agreement for data sharing with Clever effective for the 2019-2020 school year.
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None |
Data Sharing Agreement with Clever
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Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services The conversion of the no longer used walk-in freezers at Sylvan Kitchen into usable instructional/meeting/conference space is a project identified and approved in our 2019 Capital Outlay Plan. A proposal for this work with a total cost of $42,850 was obtained from Overhaul Construction. Because the quote exceeded $5,000, we reached out via phone and email to three (3) other contractors from our CUPPCCA list on May 15, 2019, seeking quotes. 1. CT Brayton, Escalon 2. BZ Construction 3. Boyer Construction We did not receive a response from any of the listed contractors.
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Staff recommends the Board of Trustees ratify the contract for the Sylvan Kitchen Conversion with Overhaul Construction in the amount of $42,850.
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The Board of Trustees will consider ratification of the contract for the Sylvan Kitchen Conversion with Overhaul Construction int he amount of $42,850.
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Routine Repair and Maintenance: $42,850 |
Leave the unused walk-in freezers as is. |
Overhaul Contract
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Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services During the 2016-17 budget planning, the Board of Trustees approved an on-going annual allocation of $50,000 to support the instrumental music programs (grades 5-8). Funds were designated to be used to purchase, maintain, or lease instruments. In consultation with music teachers and evaluating the status of instrument inventory at each site, the following multiple year plan to replace instruments at each school was developed.
2016-17: Sylvan and C.F. Brown Elementary 2017-18: Somerset and Ustach Middle School 2018-19: Woodrow, Orchard, and Freedom Elementary 2019-20: Standiford, Sherwood, and Stockard Coffee Elementary 2020-21: Mary Ann Sanders Elementary, Crossroads Elementary, and Savage Middle School Due to the fact that there is a lead time on instruments, we learned that it is necessary to order the instruments before the summer in order to receive all instruments by August 1. Standiford, Sherwood and Stockard Coffee Elementary Schools are scheduled to purchase instruments for the 2019-20 school year. The following quotes were received for Standiford, Sherwood and Stockard Coffee: Tim's Music $45,371.00 + tax
Gottschalk Music Center $45,497.00 + tax
Ingram & Brauns Musik Shoppe $45,799.00 + tax
Tim's Music provided the low-cost quote (see attached) and has agreed to a delivery date after July 1, to align with the district’s new fiscal year. Staff recommends purchasing musical instruments through Tim's Music for Standiford, Sherwood and Stockard Coffee Elementary Schools for $45,371.00 + tax.
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It is recommended the Board of Trustees approve the purchase of musical instruments through Tim's Music for Standiford, Sherwood and Stockard Coffee Elementary Schools for $45,371.00 + tax.
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The Board of Trustees to approve the purchase of musical instruments for Standiford, Sherwood and Stockard Coffee Elementary Schools.
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General Fund LCFF Supplemental Resource: $45,371.00 + tax
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Music Quote
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Lizett Aguilar, Assistant Superintendent of Business Services |
SPEAKER: Lizett Aguilar, Assistant Superintendent of Business Services Information needed to be updated on Exhibit A of the Somerset Middle School Contract with Boys & Girls Club of Stanislaus County as per the noted corrections on the Exhibit A. The rest of the contract did not have any changes.
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Staff recommends the Board of Trustees approval of Exhibit A of the Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County at Somerset Middle School.
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The Board of Trustees will consider approval of Exhibit A of the Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2019-20 fiscal year.
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Exhibit A
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Debra M. Hendricks, Superintendent |
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Published: August 2, 2019, 1:53 PM
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