SPEAKER: Debra M. Hendricks, Superintendent This item was tabled at the June 25, 2018, Regular Board Meeting. Staff is presenting it for approval at this time to proceed with the Ustach Modernization Project. DSA requires full plan documents for a district to place portable classrooms regardless if the portable classrooms are temporary or to be placed on an expected longer term basis. We became aware of the requirement when we were placing the order for the portable classrooms with the vendor. The vendor requested DSA approved plans for the placement of their DSA approved portable classrooms. SKW & Associates has proposed to perform the required design work at their hourly rate of $165/hour, Not To Exceed $18,000. Since this is a small project, DSA will allow them to schedule a desk appointment to facilitate timely approval of the plans. DSA requires the design to address path of travel (ADA), electrical, and fire alarm. Part of SKW & Associates fees are largely due to the need for electrical engineering services, and civil engineering services. As part of the Ustach Modernization Project, the decision to keep approximately 70 students on site was previously discussed with the board. A cost of approximately $60,000 for the placement of two (2) portable classrooms was projected and recommended to maintain continuity of program, and minimize the impact to students, families, and teaching staff. We received quotes from two (2) companies to rent the portable classrooms. We selected the lowest quote, and set a delivery date for the last week of July. A purchase order has been issued and will be ratified at the August board meeting. The estimated cost for placing the two (2) portables include: Cost of Portables for sixteen (16) months: $69,136 (includes delivery, set-up, and removal) Architect Fees: $18,000 (hourly rate, NTE) Electrical Fees: $30,000 (establish fire alarm, electrical, and communication) Total Estimated Cost: $108,000 (Deferred Maintenance Fund 14) The estimated cost may be lower if our maintenance department can perform a portion of the electrical work. Although we did not anticipate the added cost, we have received additional funding over the past year from interest and developer fees (additional $204,327) to absorb the added cost. The following balances are projected as of June 30, 2019 for the Ustach Modernization Project:
Facilities Fund Fund 35: $7,187,966 Deferred Maintenance Fund 14: $1,200,000 Developer Fees Fund 35: $ 479,322 Total: $8,867,288 (Previous $8,662,961) Less: Soft Cost Estimate 8% $693,039 Less: Portable Cost $108,000 Construction Dollars Available: $8,066,249 (Previous $7,969,924)
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