The following generous donation was received prior to the August 6th, 2019 meeting.

Item: $100 donation for expenses related to the district name change.

Donated by: Jason Lewis 46 Twelve Oak Hill Dr. San Rafael, CA 94903

Received: 7/19/19

Value: $100.00

As outlined in the Administrative Regulation 1312.4, Williams Uniform Complaint Procedures, approved by the Board on March 8th, 2005, any complaints addressed within the regulation shall be filed with the principal or designee, who shall then forward a complaint about problems beyond his/her authority to the Superintendent or designee within 10 working days. The principal or designee shall make all reasonable efforts to investigate any problem within his/her authority. He/she shall remedy a valid complaint within a reasonable time period not to exceed 30 working days from the date the complaint was received.

Complaints may be filed anonymously. If the complainant has indicated on the complaint form that he/she would like a response to his/her complaint, the principal or designee shall report the resolution of the complaint to him/her within 45 working days of the initial filing of the complaint. At the same time, the principal or designee shall report the same information to the Superintendent or designee. If a complainant is not satisfied with the resolution of the complaint, he/she may describe the complaint to the Governing Board at a regularly scheduled hearing.

Complaints and written responses shall be public records. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. These summaries shall be publicly reported on a quarterly basis at a regularly scheduled Board meeting. Attached is the summary for the fourth quarter of the 2018/19 school year, as described in the attached document.

The Marin County Office of Education and School Boards in Marin County have been asked by the Marin County Civil Grand Jury to respond to elements of its report entitled Vaping: An Under-the-Radar Epidemic, dated May 9, 2019 and released to the public on May 16, 2019.

The Grand Jury identified this topic for further study in response to a reports of an increase of vaping among youth in the county. A review of the 2018 California Healthy Kids Survey results showed that 47% of eleventh grade students who participated in the survey reported that they had used e-cigarettes or vaped.  

Attached is the Miler Creek School District Board of Trustees’ response to the findings and recommendations of the Grand Jury.

In keeping with Brown Act requirements and following such discussion as is necessary, the Board must approve the District's response during the open meeting portion of a noticed and agendized meeting within 90 days of receipt of the Grand Jury report. Once approved, the report is submitted to the Grand Jury and posted on their website. 

The Marin County Office of Education and School Boards in Marin County have been asked by the Marin County Civil Grand Jury to respond to elements of its report entitled School Resource Officers Revisited, dated May 23, 2019 and released to the public on May 30, 2019.

The Grand Jury first studied this topic in 2009-2010 and recommended that SRO programs be retained in schools. In light of increased incidents of tragic incidents on school campuses nationwide, the 2018-19 Grand Jury decided to revisit the existing SRO programs in the county and identify recommendations for consideration.

Attached is the Miler Creek School District Board of Trustees’ response to the findings and recommendations of the Grand Jury.

In keeping with Brown Act requirements and following such discussion as is necessary, the Board must approve the District's response during the open meeting portion of a noticed and agendized meeting within 90 days of receipt of the Grand Jury report. Once approved, the report is submitted to the Grand Jury and posted on their website. 

Superintendent Rosales is happy to introduce and warmly welcome the following newest members of her team:  

-Tenisha Tate new Principal at Miller Creek

-Lori Stark new Director of Special Education

-Jack Nguyen new Manager District IT services

Attached is Resolution No. 2019/20-11 regarding the approval of teaching assignments for the 2019-20 school year.

Provisions within the Education Code and Title 5 regulations provide legal avenues for the assignment of certificated employees outside their basic credential document authorization.  These options allow local employing agencies the flexibility to assign individuals to teach subjects or provide services other than those authorized by the credential held.

The employees who are being assigned outside the area specified on their credential have completed the sufficient number of units as required by either Education Code Section 44256(b) or 44258.2.

In accordance with findings of the Marin County Office of Education’s assignment monitoring and review, the recommendation is to adopt a resolution as a local assignment option, when needed, for each school year.  The district currently has one teacher listed on the resolution.  Teachers may complete coursework and testing to become properly credentialed for all assignments. Additional local options may become necessary when the master schedule requires modification to meet the needs of changing enrollment.

 This authorization shall be valid for the 2019-2020 school year and may be renewed annually.

This agenda item presents for Board approval the Administration's recommended summer school staffing transactions for the School District, as shown on the attachment.

The purpose of this item is to request approval by the Miller Creek School District Board of Trustees of the acceptance of the Dixie Education Foundation (DEF) donation.  This is the third installment of three (3) previously requested in January 2017. The annual disbursements of $200,000 per year are required to be spent on capital projects or identified capital needs. This donation will be used entirely for the solar debt payment transfer.

With concerns on deficit spending in the General Fund, it had been recommended in previous years to reduce and /or offset expenditures in the budget.  Two prior DEF donations have been used to partially offset the annual payment of the Clean Renewable Energy Bonds (CREBS) which funded the district's solar project.

This will have the effect of saving $200,000 in the General Fund.

Currently the District does not have a Cal-Card or district credit card. When a vendor or subscription requires a credit card payment a district employee will place the charge on their own personal credit card and submit for reimbursement.

Employees placing charges for district business on their personal credit cards and submitting for reimbursement can have the following impact:

• Create audit findings
• Employee hardship 
• Lack of internal controls

If the district were to set up Cal-Card account through the State of California, the district would request two credit cards.  The cards would be kept in a safe at the district site.  Any purchases made with the credit cards would require authorization from the Superintendent or Chief Business Official. 

In order to apply for the credit card, the district will be required to complete an application and submit with three years of audited financial statements for approval.  

In preparation for approval of the Cal-Card application a complete list of guidelines, procedures and forms have been created to ensure checks and balances are in place to protect the district and the employee. These guideline have been attached for your review.

-Discuss and Approve Schedule for board policy revision with CSBA.  

-Discussion of LCAP 

-Possible deletion of second August meeting