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Board of Education Regular Meeting
Gilroy USD
June 13, 2019 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session: 5:30 PM | Regular Session: 7:00 PM

1. CALL TO ORDER (Procedural Item)
a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (Procedural Item)
a. REMOVAL/SUSPENSION/EXPULSION OF A STUDENT (Education Code 428912; 20 U.S.C. Section 1232g) Number of Cases: 3 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2019-23
  • 2019-25
  • 2019-26

b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
c. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Number of Cases (Action Item)Confidential agenda item.
d. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) Number of Cases (Action Item)Confidential agenda item.
e. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Government Code Section 54957(b)] (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
  • Superintendent


f. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:

Employee Organization(s):

  • California School Employees Association (CSEA)
  • Gilroy Federation of Paraeducators (GFP)
  • Gilroy Teachers Association (GTA)
  • GUSD Management and Confidential Group
  • District Negotiator: Deborah A. Flores, Superintendent 

3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:

This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting. 


a. Pledge of Allegiance: Gilroy High School FFA (Procedural Item)
b. Approval of Agenda (Action Item)
c. Recognitions (Information Item)
Quick Summary / Abstract:
  • Top Public Schools for Underserved Students 2019: Rod Kelley Elementary
  • Las Animas Parents: Kim Dewitt, Desiree Chung, Adriana Torres
  • Gifted Games: Sam Sauer, Chris Leong, Jennifer Spinetti-Lightfoot 
d. General Public Comment (Procedural Item)
Quick Summary / Abstract:

At this time, members of the public may address the Board on any item or any issues within the subject matter jurisdiction of the Board that is not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

e. Report of Action Taken in Closed Session (Procedural Item)
4. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
5. CONSENT AGENDA: Superintendent's Office & Human Resources (Procedural Item)
a. Personnel Items (Consent Item)
Recommended Motion:
Board approval is recommended of the attached personnel items.

Attachments:
Personnel Items June 13, 2019
b. Approval of Board Meeting Minutes: May 9, 2019 (Action Item)
Attachments:
May 9, 2019 Board Meeting Minutes
c. RENEWAL Contract with Frontline Education (Aesop Substitute Teacher Management System) ($15,937.62) (Consent Item)
Rationale:

The District substitute management system, Frontline Education (Aesop Substitute Teacher Management System), has been highly effective at providing quality service to the school sites. It is recommended the contract be renewed.




 
Financial Impact:

The recurring annual subscription cost of this contract is $15,937.62.









Recommended Motion:

Board approval is recommended for the renewal of contract with Frontline Education (Aesop Substitute Teacher Management System), July 1, 2019-June 30, 2020.



Attachments:
Frontline Annual Contract 2019-2010
d. RENEWAL of California School Board Association (CSBA) and Education Legal Alliance (ELA) Membership ($15,918) (Consent Item)
Rationale:

For many years, the District has been a member of the CSBA and the Education Legal Alliance.

The District receives a number of services from the California School Board Association (CSBA). CSBA provides advocacy, information and support services for districts and County Offices of Education. The CSBA is the only organization representing the school board/governance perspective in improving and promoting public education.

The California School Boards Association offers Agenda Online, a web-based agenda service.  The Agenda Online  was developed by CSBA in partnership with Apple Computer as a response to the increasing financial pressures on school districts and county offices of education. CSBA provides hosting for the application and for each subscriber's site. Gilroy Unified School District has been a subscriber since 2008. 

Membership in the CSBA gives board members and district administrators access to resources that can help them fulfill their governance and leadership roles and help them ensure high levels of student achievement.

Education Legal Alliance initiates and supports litigation in cases of statewide significance in the courts and before state agencies. Over the years, the Alliance has both saved and gained schools literally millions of dollars and protected the governance role of the board.  


 
Financial Impact:

The total cost is $15, 918 from the General Fund.

(Membership Dues $12,734; Education Legal Alliance $3,184) 

Attachments:
CSBA Invoice
6. CONSENT AGENDA: Business Services (Procedural Item)
a. Donations to the District - June 2019 report (Consent Item)
Rationale:

The Board of Education is grateful for donations from the community to the schools of the Gilroy Unified School District. Please find the donation report attached.



 
Financial Impact:
Cal-SOAP: $2,620
Christopher HS: $92,000
Eliot ES: $700
Gilroy HS: $3,610.12

TOTAL:
$98,930.12
Recommended Motion:
Board approval is recommended.

Attachments:
Donations report, 6.13.19
b. Declaration of Surplus or Obsolete Equipment (Consent Item)
Comments:

Periodically, school sites or departments have equipment that must be declared surplus or obsolete. Education Code 60501 requires that a Governing Board determine when that equipment is obsolete pursuant to the rules, regulations and procedures of public meetings of the School District Governing Board.

Please find attached requests forms for this site:

  • Gilroy High School

Financial Impact:

No fiscal impact.

Recommended Motion:
Board approval is recommended to authorize disposal of obsolete equipment.

Attachments:
GHS, obsolete, 6.13.19
c. Resolution No. 18/19-36 Annual List of Approved & Prohibited Fund Raisers for 2019-20 Fiscal Year (Consent Item)
Rationale:

In accordance with the Ed. Code 48932, the governing board of any school district may, by resolution, authorize any student body organization to conduct fund-raising activities on school property during school hours provided that the governing board has determined that such activities will not interfere with the normal conduct of the schools. (Enacted by Stats. 1976, Ch. 1010.)

Home & School Clubs, PTA, and Booster Clubs are not under the internal control of the District, unlike Associated Student Body (ASB) accounts. However, it is recommended that the Board approve guidelines for these groups to follow, in regards to fundraising events because they are established to provide support to the District and its students. 

Ed. Code 51521 requires that all organizations that conduct fundraising to benefit clubs, schools, students or the district at the K-12 level have prior approval from the school district’s governing board or the board-assigned designee. It is best practice for these groups to follow the same guidelines as the district's ASB.




 
Recommended Motion:

Board approval is recommended of Resolution No. 18/19-36.


Attachments:
Resolution No. 18/19-36
Revised list of approved and prohibited fundraisers
d. RENEWAL of Contract with School Facility Consultants for 2019-20 (not to exceed $10,000) (Consent Item)
Rationale:

District staff is recommending renewal of the contract with School Facility Consultants to assist the District in all aspects of facility planning, which includes state funding applications, school site and plan approval applications, Facilities Master Plan reports and School Facilities Needs Analysis Reports.

The term of this contract is for one (1) year beginning July 1, 2019 through June 30, 2020.




 
Financial Impact:

Not to exceed $10,000 from Fund 212, Measure P.


Recommended Motion:

Board approval is recommended for this renewal of contract with School Facility Consultants for the 2019-20 school year.




Attachments:
Agreement #A 1920-16 estimate
Agreement #A 1920-16 with School Facility Consultants
7. CONSENT AGENDA: Educational Services (Procedural Item)
a. NEW Memorandum of Understanding (MOU) with the Santa Clara County Office of Education (SCCOE) for the Datazone data warehouse platform (not to exceed $44,956) (Consent Agenda)
Quick Summary / Abstract:




Rationale:

For the 2019-20 school year, the GUSD will contract with SCCOE for the Datazone data warehouse platform.

DataZone provides data warehousing and analytic tools. It integrates state assessments, local assessments, attendance, grades and behavior information in one platform.




 
Financial Impact:

This expense for this software will not exceed $44,956 and will be funded through the Low Performing Students Block Grant.




Recommended Motion:
Approval of the MOU with Santa Clara County Office of Ed for Datazone platform.

Attachments:
Datazone MOU
b. Second Reading: High School Advanced Placement (AP) Calculus & Advanced Placement (AP) English Language ~ Textbook Adoption (Consent Item)
Rationale:

The process of textbook adoption ensures that instructional materials effectively support the district adopted courses of study, match the state content and College Board standards, meet curriculum goals and support student achievement. The process of textbook selection is aligned with the development and evaluation of the District's standards based curriculum and the guidelines set forth by the College Board. 

 
Comments:

The process for adoption of Advanced Placement (AP) instructional materials is different than the adoption of college prep instructional materials.  The College Board sets forth a detailed list of textbooks that they recommend for each Advanced Placement (AP) course. Gilroy Unified School District teachers that teach that specific course choose two to three recommended Advanced Placement (AP) textbooks to review. After reviewing the textbooks and selecting input from course teachers, students, and administrators, a recommendation is made. Advanced Placement (AP) Calculus teachers representing both comprehensive High School sites (Christopher High School and Gilroy High School) and Kanani pratt, Educational Services Coordinator facilitated the adoption meetings for Advanced Placement (AP) Calculus.

 

Committee members reviewed selected curriula focusing on standards alignment, and College Board content requirements and rigor. Focus was also on universal access of the content materials to address the needs of all students. Each Advanced Placement (AP) Calculus teacher emerged with a recommendation for the instructional program that they believed would best meet the needs of the students. 

 

The same textbook adoption process was applied with the review of the Advanced Placement (AP).

 

English Language Textbooks. Advanced Placement (AP) English Language teachers representing Christopher High School, Gilroy High School and Dr. TJ Owens Gilroy Early College Academy were represented at the textbook committee meetings. Dr. Deb Padilla, Director of Secondary; Curriculum and Instruction facilitated the meetings.

 

Committee members reviewed selected curricula focusing on standards alignment and College Board content requirements and rigor. Focus was also on universal access of the content materials to address the needs of all students. Each Advanced Placement (AP) English Language teacher emerged with a recommendation for the instructional program that they believed would best meet the needs of the students.

Financial Impact:

The estimated costs are:

High School Advanced Placement (AP) Calculus Textbook Adoption $16,555 (Total)

$8,278 (Christopher High School) and $8,277 (Gilroy High School)

High School Advanced Placement (AP) English Language Textbook Adoption

$45,579 (Total)

$11,839 (Dr. TJ Owens Gilroy Early College Academy), $15,982 (Gilroy High School), $17,758

 

Districts received state instructional materials funding as part of their basic funding under the Local Control Funding Formula (LCFF).

Recommended Motion:

Board approval is recommended for the adoption of Advanced Placement (AP)  Calculus & Advanced Placement (AP) English Language Textbook Adoption.

Attachments:
AP Textbook Presentation
CHS AP English Quote
GECA AP English Quote
GHS AP English Quote
c. Approval of the Consolidated Application Reporting System (CARS) Consolidated Application for Funding Categorical Aid Programs, Spring Phase 1 (no fiscal impact) (Consent Item)
Rationale:

The Consolidated Application Reporting System (CARS) Consolidated Application for Funding Categorical Aid Programs, Spring Phase is required by districts to receive state (carry-over) and federal categorical program funds for the 2019-20 school year.


Part I of the 2019-20 CARS/Consolidated Application (Con App) for Funding Categorical Aid Programs provides information related to the Local Educational Agency’s (LEA’s) intention to participate in 2019-20 categorical programs, and it includes reports of program participation, planning, and expenditure summaries within certain funds.


By approving Spring Phase 1 of the CARS/Con App, the District certifies to the California Department of Education that all of the applicable state and federal rules and regulations will be observed by Gilroy Unified School District, and that the legal assurances are accepted as the basic legal condition for the operation of selected projects and programs.


The Consolidated Application (Con App, Spring Phase 1) for the Gilroy Unified School District includes the following federal categorical program funds for the 2019-20 school year.

Federal Funds include:

Title I, Part A – Economically Disadvantaged

Title II, Part A – Teacher Quality

Title III, Part A – Limited English Proficient

Title IV, Part A- Student Support and Academic Enrichment

District allocations of categorical program funds are tied to individual program formulas based on factors such as enrollment, family income, and language status.




 
Financial Impact:
There is no financial impact to the district; this is an application to receive federal funds.


Recommended Motion:
Board approval is recommended for the Gilroy Unified School District 2019-20 CARS/Consolidated Application, Spring Phase 1, for Funding of Categorical Aid programs.


Attachments:
Consolidated Application spring 2019
d. NEW Contract between the Catholic Charities of Santa Clara County and the Gilroy Unified School District (not to exceed $5,040) (Consent Item)
Quick Summary / Abstract:





Rationale:

The District seeks to contract with Catholic Charities of Santa Clara County, a partner of the Children Youth and Family Development Division Program, Children’s Initiative. Catholic Charities will conduct one series of six workshops in Spanish at the Ochoa Camp during the weeks of June 17th-28, 2019 on the subject of Social Emotional Learning for Young Children.


Early childhood development needs will be addressed by helping parents understand how to use strength-based social emotional practices to help prepare children to become school ready and lead a healthy social life. Promoting social emotional development and addressing challenging behaviors in young children will facilitate the behaviors necessary to start school successfully.


Parents will learn: strategies to prevent challenging behaviors, how to promote positive relationships; how children understand routines and how to set expectations for their behavior; how to engage in activities that are meaningful to reduce challenging behaviors; how to create situations where they practice positive social interactions and how to facilitate friendships skills.



 
Comments:
The Migrant Education Program’s District Service Agreement requires districts to provide training and resources to parents to increase awareness of school readiness skills and teach parents strategies that support early learning at home.

Financial Impact:
The total cost of the services will not exceed $5,040 and will be paid from Migrant Education funds.

Recommended Motion:
Board approval is recommended for the professional services agreement between the GUSD and Catholic Charities of Santa Clara.

Attachments:
Catholic Charities Contract
Scope of Work
e. NEW Contract between Rebekah's Children Services and the Gilroy Unified School District School Linked Services (SLS) ($25,000) (Consent Item)
Rationale:

This contract with Rebekah's Children's Service is for a leadership retreat on June 29, 2019. The goal of this retreat is to engage parents in the Gilroy Unified School District community to support their students for academic success. An additional goal is to educate parents about their involvement and collaboration in their children's education.




 
Financial Impact:

The cost of the leadership retreat is $25,000 and will be paid from Student Linked Services (SLS).


Recommended Motion:
Board approval is recommended for the leadership retreat agreement between Rebekah's Children's Services. 


Attachments:
Leadership Retreat Budget
Leadership Retreat Plan
Rebekah's Children's MOU
f. NEW Contract with Edmentum-Courseware Online Curriculum ($80,640) (Consent Item)
Rationale:

Five different online companies were researched and ultimately two were brought in for presentations to the research committee (teachers and administrators from Independent Studies, Mount Madonna, Envision Academy, Gilroy High School and Educational Services).   

The “Edmentum-Courseware” request is for the purchase of 4,000 concurrent Program licenses to cover all Christopher High School, Gilroy High School, Mount Madonna High School, Gilroy Early College Academy and Adult Education students.

This will include the Edmentum Core Library (including credit recovery), Career and Technical Education (CTE) Library, World Languages Library and Electives Library courses.  



 
Comments:

The acquisition of the Edmentum package will support the following programs and interventions:

Comprehensive high school site credit recovery, Career and Technical Education for students needing credit recovery as well as all students adding to Career and Technical Education (CTE) course pathways, primary curriculum for Envision Academy and additional support for Independent Studies, Mount Madonna curriculum support, Adult Education diploma support, Career and Technical Education (CTE), and credit recovery support.   


Financial Impact:

The program will be funded with $35,000 coming from the Low Performing Student Block Grant and $45,640 from Local Control Funding Formula supplemental and concentration funds which is connected to Goal 2.3.3 that focuses on credit recovery.


Courseware

Use

One year costs

Edmentum-Plato

Envision Academy, Mount Madonna, CTE support and Credit Recovery for all four high schools.


$80,640.00



Recommended Motion:

Board approval is recommended for new course of study.

Attachments:
Edmentum Quote
g. RENEWAL of Contract between the Gilroy Unified School District and REACH Professional In-Home Tutoring for Foster Youth (not to exceed $20,000) (Consent Item)
Rationale:

This request is for the approval to renew the contract between Gilroy Unified School District and REACH Professional in-home tutoring for an amount not to exceed twenty thousand dollars ($20,000). Tutoring services will be available for foster youth to support academic achievement and successful completion of courses. Identified at-risk Foster Youth students will be offered tutoring services during the period of August 2019 and June 2020 at the Gilroy Family Resource Center.




 
Comments:

The Local Control Accountability Plan highlights foster youth as a priority group and districts are required to demonstrate services provided that go above and beyond what is provided to regular students. Additionally, AB 854 states that districts are to provide tutoring, mentoring and counseling for foster youth.



Financial Impact:

The cost of the tutoring will not exceed $20,000 to be funded by Local Control Federal Funding (LCFF) supplemental and concentration funds.



Attachments:
Foster Youth Contract
Scope of work
h. RENEWAL of Contract between the Gilroy Unified School District and REACH Professional In-Home Tutoring for Migrant Education Program Students (not to exceed $5,000) (Consent Item)
Rationale:

Tutoring services will be available for Migrant Education program students to support academic achievement and successful completion of courses. Tutoring services will provide additional support for Migrant Education students in order to address their academic needs in all curricular areas. Identified at-risk migrant students will be offered tutoring services during the period of August 2019-June 2020 at the Gilroy Family Resource Center and/or at Arturo Ochoa Labor camp. This request is for the approval to renew the contract between Gilroy Unified School District and REACH Professional In-Home Tutoring for an amount not to exceed five thousand dollars ($5,000).



 
Comments:
This will be the second year the District will offer tutoring services for the GUSD Migrant students through REACH tutoring services. Sessions were utilized during peak seasons.


Financial Impact:

The cost of tutoring will not exceed $5,000 to be funded by Migrant Education Program funds.



Recommended Motion:

Board approval is recommended for the renewal of contract between the Gilroy Unified School District and REACH Professional In-Home Tutoring.




Attachments:
REACH $5,000 Contract
Scope of Work
i. RENEWAL of Contract between the Gilroy Unified School District and Royal King for Dance Academy Program at Elementary Schools (not to exceed $40,000) (Consent Item)
Comments:

The Royal King for Dance Academy will provide music and dance programs for all grade levels at two elementary school sites.  During the multi -week program, each grade level learns a variety of dances. The dance program supports the Physical Education and Performing Arts standards, and emphasizes respect, responsibility, mentoring, work ethic and community building.  The culminating performance highlights the effort and development of the students’ achievement.




Financial Impact:
The total cost of the dance program will not exceed $40,000 and will be paid from site funds ($35,000) and district Local Control Funding Formula (LCFF) Supplemental and Concentration funds ($5,000).



Recommended Motion:

Board approval is recommended for the agreement between the GUSD and Royal King for Dance Academy for the dance program at designated elementary schools.




Attachments:
Royal King Contract
Scope of work
j. RENEWAL of the Memorandum of Understanding (MOU) between the Gilroy Unified School District and Sobrato Early Academic Language (SEAL) program for professional development to support the implementation of the SEAL program (not to exceed $25,500) (Consent Item)
Quick Summary / Abstract:



Rationale:

The District seeks to renew the the Memorandum of Understanding (MOU) with Sobrato Family Foundation for implementation of the Sobrato Early Academic Language (SEAL) program.  the Gilroy Unified School District first began its partnership with the Sobrato Family Foundation for implementation of the Sobrato Early Academic Language program in 2016. The Sobrato Early Academic Language (SEAL) model is currently being implemented at five elementary school sites and in the District  preschools: Eliot and Glen View Schools are part of Cohort 1, and Antonio del Buono, El Roble, Rucker Schools as well as GUSD preschool classes are in Cohort 2. Both elementary school cohorts have completed all six professional development modules over a two year period. Cohort 1 schools have been in the refinement stage of the professional development and Cohort 2 schools will enter into the refinement phase next year. This phase of professional development consists of coach- facilitated grade level team collaboration for unit development. The District continues to support new teachers with the required module trainings. This Memorandum of Understanding will fund the professional development for new teachers, and provide training and support for principals, District leaders, and SEAL coaches. 





 
Comments:
The Sobrato Early Academic Language  (SEAL) Model is a comprehensive model of intensive, enriched language and literacy education designed for English language learners starting in preschool and continuing through third grade. It was designed by Dr. Laurie Olsen, a national expert in English language learner education.

Financial Impact:

The costs of the professional development will not exceed  $25,500 and will be paid by Title III funds.



Recommended Motion:

Board approval of the  MOU between the GUSD and the Sobrato Family Foundation is requested.



Attachments:
SEAL MOU
k. RENEWAL of 2019-20 Aeries ASP Software Student Information System with Aeries Loop communication system (not to Exceed $141,756.16) (Consent Item)
Quick Summary / Abstract:





Rationale:

For the 2019-20 school year, GUSD will continue to use the Aeries web-based Student Information System (SIS).  In addition, the GUSD will be continuing with Aeries Communications as the primary parent communication tool.

The Gilroy Unified School District Aeries Student Information System was purchased in August 2002 following Board of Education approval on February 21, 2002.






 
Financial Impact:

The expense of this software will not exceed $141,756.16 and will be funded through the Information Technology fund.



Recommended Motion:

Approval of the annual fee for AERIES Application Services Provider (ASP) cloud-based data hosting student information system with Aeries Loop Communication is recommended.



Attachments:
Aeries Information System
l. RENEWAL of 2019-20 Annual Contract for Licenses with Renaissance Learning for Accelerated Reader, and STAR Enterprise (not to exceed $79,959.95) (Consent Item)
Quick Summary / Abstract:




Rationale:
Accelerated Reader is organized around research-based benchmarks that assist teachers in a steadily increasing independent reading of complex texts (particularly informational texts), setting attainable individual student goals, and raising comprehension levels as required for academic success. 

 
Financial Impact:

The total cost of the one-year contract for Renaissance Learning Star Early Literacy and Star Enterprise Reading plus the addition of Accelerated Reading will not exceed $79,959.95 The contract for Renaissance Learning is for July 1, 2019, through June 30, 2020. The District will pay for the STAR Reading with Title I funds. Sites will pay the remaining portion with site designated funds.



Recommended Motion:

Board approval is recommended for the annual fee for Renaissance Learning Accelerated Reader Plus, STAR Reading, STAR Spanish and STAR Enterprise.



Attachments:
Renaissance Learning STAR & Acc Reader
m. RENEWAL of 2019-20 Improving Outcomes (IO) Assessment (formerly EADMS) Contract with Illuminate Education (not to exceed $96,121.00) (Consent Item)
Quick Summary / Abstract:





Rationale:

Improving Outcomes (IO) Assessment, formerly EADMS, is a comprehensive data management system that brings all of the District's assessment pieces and demographic information together to support District goals for raising student achievement.

The IO Assessment system is a full-featured assessment management and analytic reporting system delivered as Software as a Service (SaaS). This is part of a comprehensive professional development program being implemented by the district to foster better collaboration and instruction by teachers.

In addition, the GUSD is utilizing the IO Assessment platform for elementary teacher report cards online.



 
Financial Impact:

The annual fee for IO Assessment is $96,121.00 and is allocated from the District-wide assessment budget.



Recommended Motion:

Board approval is recommended for the annual fee for the software product of IO Assessment by Illuminate Education.




Attachments:
IO Assessment by Illuminate Ed
n. RENEWAL of Contracts between Gilroy Unified School District, YMCA and Youth Alliance for the 2019-2020 school year (YMCA: not to exceed $687,840 / Youth Alliance: not to exceed $747,980) (Consent Item)
Rationale:

In order to operate effective and cost efficient after school and summer programs, GUSD contracts with community partners to develop comprehensive programs that support Common Core 21st Century Learning skills and provide recreation and enrichment for students. Based on the success of this collaboration, it is recommended this agreement continue through the 2019-20 school year

 
Financial Impact:

The contract for the YMCA is not to exceed $687,840 and Youth Alliance is not to exceed $747,980 from 2019/20 After School Education Safety (ASES) and 21st Century Community Learning Centers (CCLC) grants.







Recommended Motion:

Approval of the contracts between the Gilroy Unified School District and the YMCA and Youth Alliance for the 2019-2020 school year is recommended.


Attachments:
YA Contract 19-20
YMCA Contract 19-20
o. RENEWAL of Contract between the Gilroy Unified School District and ThomasKelly Software Associates for the 2019-2020 School Year ($6,250) (Consent Item)
Quick Summary / Abstract:



Rationale:

ThomasKelly Software Associates has experience in successfully implementing, hosting, training, and supporting After School Program Software as a Service (SaaS) systems for school districts and state education departments. The EZ Reports software is currently being used by over 2000 after school programs throughout the United States. After School Program Software as a Service (SaaS) software simplifies the attendance reporting process allowing for greater accountability at the site level, and also supports the State and Federal reporting requirements.

Power School requires a system to accurately track and report attendance and other information for 8 after school sites, 1 summer program at 3 sites, and 4 before school program classes.







 
Financial Impact:

The cost of $6,250, will be paid from 2019/2020 After School Education Safety (ASES) and 21st Century Community Learning Center (CCLC) grants.






Recommended Motion:

Approval of the contract between the Gilroy Unified School District and ThomasKelly Software Associates (TKSA) for the 2019-2020 school year is recommended.



Attachments:
ThomasKelly Software- EZReports Contract 19-20
p. RENEWAL of Contract with FolgerGraphics for the Gilroy Unified School District 2019-2020 Information Handbook for Parents, Guardians, Students, and Advisory Committees(not to Exceed $6,000) (Consent Item)
Rationale:

Annually, the District distributes a handbook to parents, guardians, students and advisory committees.  FolgerGraphics will prepare & produce the District's 2019-20 handbook.

 
Financial Impact:

The handbook will be funded with Public Information funds. The total amount of printing and postage will not exceed $6,000.


Recommended Motion:

Board approval is requested for printing and postage for the Gilroy Unified School District parent/student Information handbook to be mailed to all households with students enrolled in the Gilroy Unified School District.


Attachments:
FolgerGraphics Quote
q. RENEWAL of the Contract with Cyber High for the Adult Education Program Curriculum ($28,266) (Consent Item)
Rationale:

This request is to renew the District license for “Cyber High”.  Cyber High has been used in the Adult Education, Migrant Ed, Special Education and Summer School programs.  The District has utilized Cyber High for the last three years at the secondary level.


 
Comments:

Cyber High can be utilized in many settings.   Cyber High will continue to be the primary curriculum for our High School Diploma program, Adult Basic Education and is used in the District's High School Equivalency program.  It will be used in the Migrant Education, Summer School and the Special Education programs.  The program will also be used with students with disabilities that have difficulty working in a regular classroom 100% of the time.  

Financial Impact:
The Contract is for three years with costs remaining static each year at $28,266.00.


Recommended Motion:

Board approval is recommended for renewal of Cyber High. 


Attachments:
Cyber High Quote
r. Overnight/Out of Town Field Trip, Gilroy High School ASB Cheer, University of California at Santa Cruz (UCSC) (Consent Item)
Rationale:

Cheer Coach Gina Pires, accompanied by one school staff member will travel with approximately 45 students to University of California at Santa Cruz for the United Spirit association camp. They will travel by charter bus and stay at the dorms.

The dates of the overnight/out of town field trip are scheduled for Tuesday, July 23-24, 2019 and returning Thursday, July 25, 2019. No instructional days will be impacted due to the summer break. 




 
Financial Impact:

The estimated total cost of the this field trip is $18,576. Half of the costs will be covered by students and the other half of this amount will be covered by fundraising efforts, Booster support, donations and the ASB Cheer account. 



Recommended Motion:

Board approval is recommended for up to 45 Gilroy High students to go to University of California at Santa Cruz.



Attachments:
Overnight Gilroy High Cheer Trip
8. CONSENT AGENDA: Student Services (Procedural Item)
a. RENEWAL Service Agreement with Inclusion Collaborative, the Santa Clara County Office of Education (SCCOE) for the 2019-2020 School Year (not to exceed $3,000) (Consent Item)
Rationale:

This Service Agreement is necessary to provide professional development (PD) training.



 
Comments:

The PD trainings will include:

  • The benefits of co-teaching practices and the different models
  • How to use the Unique Learning System for Severe and Autism classrooms
  • Make and Take material sessions
  • Supporting Challenging Behaviors in the classroom



Financial Impact:

The total Service Agreement amount will not exceed $3,000.



Recommended Motion:

Approval of the Service Agreement with Inclusion Collaborative, Santa Clara County Office of Education and Gilroy Unified School District for the 2019-2020 school year is recommended.



Attachments:
Service Agreement
b. RENEWAL of Service Agreement with Sonja Biggs Educational Services, Inc. for the 2019-2020 School Year (not to exceed $50,000) (Consent Item)
Rationale:

The District has a responsibility to provide vision services and orientation and mobility services for students that require those as services as outlined in their Individualized Education Plan (IEP).  The District is also required to provide specialized equipment related to their vision needs.





 
Comments:

Dr. Sonja Biggs is an Independent Vision Specialist and is qualified to provide vision services outlined in IEPs



Financial Impact:

The total Service Agreement amount will not exceed $50,000.





Recommended Motion:

Approval of the Service Agreement with Sonja Biggs Educational Services and Gilroy Unified School District for the 2019-2020 school year is recommended.



Attachments:
Service Agreement
c. NEW Service Agreement with the Center for Developing Minds for the 2019-2020 School Year (not to exceed $12,750) (Consent Item)
Rationale:

This contract with the Center for Developing Minds is required for two Independent Educational Evaluations (IEE).






 
Comments:

Federal regulations state that parents of a child with a disability have a right to obtain an IEE. 34 C.F.R. 300.502 (a) (1). An Independent Educational Evaluation (IEE) is broadly defined as “an evaluation conducted by a qualified examiner who is not employed by the public agency responsible for the education of the child in question.” 34 C.F.R. 300.502(a) (1) An IEE is not limited to evaluating only a child’s academic or cognitive skills, but may include the evaluation of any skill related to the child’s educational needs.     




Financial Impact:

The cost of the Service Agreement is $12,750.





Recommended Motion:

Approval of the Service Agreement with Center for Developing Minds and Gilroy Unified School District for the 2019-2020 school year is recommended.

 



Attachments:
Insurance
Service Agreement
d. NEW Service Agreement with Christopher Alan Kearney for the 2019-2020 School Year (not to exceed $5,834.97) (Consent Item)
Rationale:

Professor Christopher Kearney will provide a 6-hour workshop on the characteristics, assessment, and treatment of problematic school absenteeism. He will discuss treatment from a multi-tier approach that focuses on prevention and intervention for moderate and severe cases of school absenteeism. Additionally, students who are chronic absentees and the most severe cases will be discussed.






 
Comments:

This contract will be beneficial to the District and will provide support to the Gilroy Unified School District staff, in working with students with chronic absenteeism.  The Gilroy Unified School District has been placed in Program Indicator Review (PIR) status due to high absentee rates.  Professor Christopher Kearney will provide a 6-hour workshop to principals, psychologists, and school counselors on the characteristics, assessment, and treatment of problematic school absenteeism that focuses on prevention, intervention for emerging or moderate cases, and provide staff with strategies for more chronic and severe cases.  Adam Flores, Deputy District Attorney, is in support of this staff training to support staff in addressing this critical issue.






Financial Impact:

The total Service Agreement amount of $5,834.97 (includes workshop $5,600 and flight $234.97) will be paid from Title 1 funds.





Recommended Motion:

Approval of the Service Agreement with Christopher Alan Kearney and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
Service Agreement
e. NEW Service Agreement with Cristienne Colip for the 2019-2020 School Year (not to exceed $2,250) (Consent Item)
Rationale:

This contract with Cristienne Colip is required for an Independent Educational Evaluation in the area of Speech and Language.




 
Comments:

Federal regulations state that parents of a child with a disability have a right to obtain an Independent Educational Evaluation (IEE). 34 C.F.R. 300.502(a)(1). An IEE is broadly defined as “an evaluation conducted by a qualified examiner who is not employed by the public agency responsible for the education of the child in question” 34 C.F.R. 300.502(a)(1). An IEE is not limited to evaluating only a child’s academic or cognitive skills, but may include the evaluation of any skill related to the child’s educational needs.





Financial Impact:

The total service agreement will be in the amount of $2,250.



Recommended Motion:

Approval of the Service Agreement with Cristienne and the Gilroy Unified School District for the 2019-2020 school year is recommended.





Attachments:
Service Agreement
f. NEW Service Agreement with Foundations Psychological Services (not to exceed $6,120) (Consent Item)
Rationale:

This contract with Foundations Psychological Services is required for Psychological and Independent Educational Evaluation (IEE) for a special education student.








 
Comments:

Federal regulations state that parents of a child with a disability have a right to obtain an Independent Education Evaluation (IEE). 34 C.F.R. 300.502(a)(1). An IEE is broadly defined as “an evaluation conducted by a qualified examiner who is not employed by the public agency responsible for the education of the child in question” 34 C.F.R. 300.502(a) (1). An IEE is not limited to evaluating only a child’s academic or cognitive skills, but may include the evaluation of any skill related to the child’s educational needs.





Financial Impact:

The total service agreement will be in the amount of $6,120.



Recommended Motion:

Approval of the Service Agreement with Foundations Psychological Services and Gilroy Unified School District school year 2019-2020 is recommended.



Attachments:
Service Agreement
g. INCREASE of Service Agreement with Spectrum Center, Inc. for the 2018-2019 School Year ($72,000) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students. When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs. All other program options are carefully considered for students before NPS placements are made.                                   

Spectrum Center, Inc., a Non-Public School located in San Jose, CA offers a comprehensive educational program for school-age students with autism, emotional/behavioral disabilities, intellectual disabilities and other disabilities which require focused academic, behavioral, communication and therapeutic services.




 
Comments:

Special Education students are placed in a Non-Public School (NPS) setting when their educational and/or emotional needs go beyond what the District and County Office of Education can provide.  This contract is adding one more (1) student that requires the academic and support services Spectrum Center can provide. The student started in March 2019. The original contract was for (2) students. The student whom this increase pertains to was in a program run by the Santa Clara County Office of Education (SCCOE) and then placed at the Spectrum. Student resides in a group home. Due to the current SELPA agreement with districts, when a student resides in a Licensed Children’s Institution (LCI), the Santa Clara COE becomes the Local Education Agency (LEA) and assumes cost for a Non-public school placement (NPS). Gilroy was notified that the group home that the student was in is not a licensed childcare facility and although the student was placed in the NPS by COE, the District is responsible for the cost of the educational placement.





Financial Impact:

The initial Master Contract amount was for $150,000. The increase of $72,000 will cover the cost increase for educational placement, extending the contract to cover the cost for the placement for March through June 30, 2019. The revised overall Master Contract amount will be $222,000.      




Recommended Motion:

Approval of the Master Contract with Spectrum Center, Inc. and Gilroy Unified School District for the 2018-2019 School Year is recommended.



Attachments:
Amendment No. 1
MASTER CONTRACT
h. RENEWAL of Service Agreement with 101 Therapy Staffing, Inc. for the 2019-2020 School Year (not to exceed $882,975.68) (Consent Item)
Rationale:

The Gilroy Unified School District has a need to fill vacant positions with credentialed special education teachers.   101 Therapy Staffing, Inc. is an agency that provides districts with credentialed special education teachers and staff that can provide behavior intervention services.                                   






 
Comments:

The District has a responsibility to provide special education services for students who meet eligibility requirements and have services identified through their IEP. Due to the shortage of credentialed special education teachers, the District needs to ensure that all opportunities to hire Resource Specialists and Special Day Class teachers are utilized. The H.R. Department is diligently recruiting and hiring for the upcoming school year, but do not anticipate being able to fill all the Special Education vacancies.

In order to reduce the number of students who require 1:1 paraeducator assistance for implementing behavior plans, direct coaching is needed to implement behavior plans and to implement fade plans. Staff need assistance in utilizing natural supports in the students’ environments. The District currently has a 1.0 FTE BCBA, however, the demands throughout the District do not allow for intensive coaching for support staff of students who may be able to transition away from 1:1 intensive support.

 This contracted behavior specialist position will enhance and expand support services and direct coaching for paraeducators, general education and special education teachers who work with students assigned a 1:1 BSA and/or have a behavior intervention plan.




Financial Impact:

The total service agreement amount will not exceed $882,975.68.



Recommended Motion:

Approval of the Service Agreement with 101 Therapy Staffing, Inc. and Gilroy Unified School District for 2019-2020 school year is recommended.



Attachments:
Service Agreement
i. RENEWAL of Service Agreement with Interpreters and Translators, Inc. for 2019-2020 School Year (not to exceed $2,000) (Consent Item)
Rationale:

This service agreement with Interpreters and Translators, Inc., is necessary to provide translation and interpreting services as needed for assessments and Individual Education Plan (IEP) meetings.         





 
Comments:

Interpreters and Translators, Inc. is a company located in Glastonbury, CT that specializes in providing translation and interpreting services geared explicitly towards special education. At this time within the Gilroy Unified School District, there is a high demand for these services. Contracts with more than one company are needed to meet the need. This company provides interpretation services via phone and Skype. They can translate IEPs into many different languages. This option is more cost effective as the expense for travel time, and mileage for an interpreter is not needed.          




Financial Impact:

The total service agreement amount will not exceed $2,000.




Recommended Motion:

Approval of the Service Agreement with Interpreters and Translators, Inc. and Gilroy Unified School District for 2019-2020 school year is recommended.



Attachments:
Service Agreement
j. RENEWAL of Service Agreement with McArthur & Levin, LLP for the 2019-2020 School Year (not to exceed $200,000) (Consent Item)
Rationale:

This contract for legal services between the Gilroy Unified School District and McArthur Levin LLP is needed to provide legal services to the Student Services Department regarding issues related to special education.                  






 
Financial Impact:

The total service agreement amount will not exceed $200,000.





Recommended Motion:

Approval of the Service Agreement with McArthur & Levin, LLP and Gilroy Unified School District for the 2019-2020 school year is recommended.



Attachments:
Insurance
Service Agreement
k. RENEWAL of Service Agreement with Nova Health Therapies, Inc. for the 2019-2020 School Year (not to exceed $124,440) (Consent Item)
Rationale:

This service agreement with Nova Health Therapies will provide services mandated for students through their Individualized Education Plans (IEPs).        




 
Comments:

Nova Health Therapies, Inc. provides occupational therapists, psychologists, bilingual speech and language pathologists, and special education teachers to school districts throughout the United States. This contract will provide occupational therapy services.





Financial Impact:

The total service agreement amount will not exceed $124,440.




Recommended Motion:

Approval of the Service Agreement with Nova Health Therapies, Inc. and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
Service Agreement
l. RENEWAL of Master Contract with Outdoor Autism and Special Issues School (OASIS) for the 2019-2020 School Year (not to exceed $133,920) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education for all of its special educations students. When all program options have been exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs. All other program options are carefully considered for students before placement is made.


The Outdoor Autism and Special Issues School (OASIS), located in Watsonville, CA is a NPS serving students with autism in a functional life-skill setting.




 
Comments:

Special education students are placed in a Non-Public School (NPS) when their educational, behavioral and/or emotional needs go beyond what the District and County Office of Education can provide. This contract is proposed for the Outdoor Autism and Special Issues School (OASIS). The student recommended for placement at OASIS requires the unique functional curriculum offered in this program and community interaction to make progress toward their IEP goals.

 A copy of the Master Contract is provided for review. This contract meets the requirements of Section 56366 of the Education Code, and is used by all districts within the SELPA. Overall, it delineates responsibilities on the part of the NPS and provisions for payment.





Financial Impact:

The total master contract amount will not exceed $133,920.



Recommended Motion:

Approval of the Master Contract with the Outdoor Autism and Special Issues School and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
CALENDAR
MASTER CONTRACT
m. RENEWAL of Service Agreement with Alphavista Services, Inc. for the 2019-2020 School Year (not exceed $1,021,906.50) (Consent Item)
Rationale:

Alphavista provides speech therapists, occupational therapists, and school psychologists to school districts throughout the United States. The Gilroy Unified School District has a need to staff vacancies for speech and Language therapists, occupational therapists, and school psychologists. The District has contracted with Alphavista for a number of years and is satisfied with their services.  





 
Comments:

The District has a responsibility to provide speech and language and occupational therapy services for students who meet eligibility requirements and have services identified through their Individualized Education Plan (IEP). The Gilroy Unified School District services about 1,500 students with entitlement to special education services through an IEP. Of these students, there are approximately  950 students with mandated speech and language services and approximately 200 with mandated occupational therapy services. 

The District also has the responsibility to assess students for initial and continued 504 and special education eligibility. School Psychologists are part of the assessment team.                                   

Due to the shortage of SLPs, OTs and school psychologists, the District has been unable to recruit and hire all staff needed and is required to utilize the services of non-public agencies to fill these vacancies. The Director of Student Services has reviewed the staffing needs for speech therapists, occupational therapists and school psychologists with the Director of Human Resources. Based on their recommendation, the Gilroy Unified School District needs to contract for up to 5.0 FTE speech therapists, and up to 2.0 FTE Occupational Therapists, and 1.0 FTE School Psychologists.







Financial Impact:

The total service agreement amount will not exceed $1,021,906.50.



Recommended Motion:

Approval of the Service Agreement with Alphavista Services, Inc. and the Gilroy Unified School District is recommended for the 2019-2020 school year.




Attachments:
Service Agreement
n. RENEWAL Memorandum of the Understanding with the Community Agency for Resources Advocacy and Services (C.A.R.A.S) for Services at Mt. Madonna High School for the 2019-2020 school year. (Consent Item)
Rationale:

The C.A.R.A.S. will provide a facilitator to conduct the Jovenes Nobles Program group sessions and one-on-one sessions with Mt. Madonna High School students at the site.  These services will be provided every Thursday.



 
Comments:

Mt. Madonna High School provides services to students that are credit deficient and are at risk of not graduating from high school.  Mt. Madonna High School believes that the emotional needs of students must be met in order for the students to perform well academically in the long term.  This MOU provides services that will support these efforts.


Financial Impact:

There is no fiscal impact to the District.


Recommended Motion:

Approval is recommended for the MOU between the Gilroy Unified School District and the Community Agency for Resources Advocacy and Services (C.A.R.A.S.)


Attachments:
MOU regarding Jovenes Nobles
9. PUBLIC HEARING (Procedural Item)
a. Preliminary Environmental Assessment Report Conducted at Brownell Middle School (Procedural Item)
Quick Summary / Abstract:
The Gilroy Unified School District (the District) has prepared a Preliminary Environmental Assessment (PEA) Report in accordance with Education Code section 17213.1, subdivision (a)(4)(B). The District has submitted the PEA Report to the California Environmental Protection Agency Department of Toxic Substances Control (DTSC) for review and has chosen to make the PEA Report available for public review and comment pursuant to Education Code section 17213.1, subdivision (a)(6)[(A)] (Option A).

Rationale:
In accordance with Education Code section 17213.1, subdivision (a)(4)(B), and as a condition of receiving state funds and approval of the project by the California Department of Education, any project that requires review under the California Environmental Quality Act (CEQA) must also undergo a complete environmental review. As part of the due diligence process, environmental specialists were engaged to complete a geo-hazard study and prepare a Preliminary Environmental Assessment (PEA) Report. The PEA Report was submitted to the Department of Toxic Substances Control (DTSC) for review and shows that the planned school site will require further site investigation to determine if remediation to mitigate health risk is warranted. 

 
Comments:

A public comment period for the PEA Report is from May 21 to June 21, 2019. Written comments on the PEA Report will be accepted during this period. Comments will be collected and submitted to the Department of Toxic Substances for review. Public comments will also be collected during this public hearing and submitted to the DTSC for review. 

The PEA and supporting documents are available for review at:

Gilroy Unified School District
7810 Arroyo Circle
Gilroy, California 95020
Hours: 8 a.m.-4:30 p.m. Monday-Friday

City of Gilroy Library
350 West 6th St., Gilroy, CA 95020
Contact Resource Desk
Hours: 1-9 p.m. Monday-Wednesday, 11 a.m.-6 p.m. Thursday–Saturday; 1-5 p.m. Sunday





Financial Impact:
This public hearing will have no financial impact on the district. 

Attachments:
PEA Report for Brownell MS
10. ACTION/INFORMATION ITEMS REGARDING FACILITIES AND MAINTENANCE (Procedural Item)
a. Monthly Facilities and Maintenance/Operations Update (Information Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, and Dan McAuliffe, Maintenance and Operations Manager, will present an update on facilities and maintenance/operations projects.



Rationale:
Measure P was approved by the voters of Gilroy in November of 2008 and Measure E was approved by the voters of Gilroy in November of 2016. In addition, other facilities funds, such as State funds and developer fees, have been received and utilized for facilities improvements. Staff has provided periodic updates regarding proposed projects and projected costs. 

 
Financial Impact:
No fiscal impact.

Recommended Motion:
This is an information-only item.

Attachments:
Monthly Facilities, Maintenance and Operations Update, 6.13.19
b. Resolution No. 18/19-40 Permission to Solicit Bids for the Gilroy High School Pool Replacement (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this resolution for Board action. 


Rationale:

The District wishes to solicit bids from potential contractors for the construction of the new pool at Gilroy High School as soon as the Department of State Architecture (DSA) final approval is completed. 

The designs for the new pool at Gilroy High School are in review at the DSA and may come out of review and be finalized prior to the Board's return in August. If this is the case, the District wishes to commence with soliciting bids for the construction of the pool as soon as possible. This resolution will enable that process. 




 
Financial Impact:

$5.8 million in Measure E funds have been allocated for this project.


Recommended Motion:

Board approval is recommended for Resolution No. 18/19-40. 


Attachments:
Resolution 18.19.40 GHS Pool Project
c. Resolution No. 18/19-41 Permission to Solicit Bids for the Demolition of Portables at Gilroy High School (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this resolution for Board action. 

Rationale:
The portables P1-P9 at Gilroy High School are past the end of usable life and are scheduled to be demolished. The work is scheduled to be completed over the summer and replaced with a usable hardscape. Bidding for this project most likely will occur in July.


 
Financial Impact:

$370,632 have been allocated from Measure E for this project. 


Recommended Motion:

Board approval is recommended for Resolution No. 18/19-41.

Attachments:
Resolution #18/19-41 Approving solicitation of bids for the GHS portable demolition project
d. Resolution No. 18/19-42 Authorizing the Superintendent and the Assistant Superintendent of Business Services to Accept Construction Bids (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this resolution for Board action. 







Rationale:

The District would like to propose to the board that during the interim time period between board meetings (June 13 to August 8, 2019), that the Superintendent and Assistant Superintendent of Business Services/C.B.O. be authorized to approve construction bids specifically for the Gilroy High School pool project and the Gilroy High School portable demolition project. 

In the event that the GHS pool project is approved by the Department of State Architect (DSA) sooner than anticipated, the District would like to start the bidding process in July and present bids to the Board in August. This resolution would enable the Superintendent or Assistant Superintendent of Business Services/C.B.O. to approve the bidding of the project and, thus, save valuable time. 



 
Financial Impact:

No fiscal impact. 

Recommended Motion:

Board approval is recommended for Resolution No. 18/19-42. 



Attachments:
Resolution 18 19 42
e. Approval of Contract with Padre Associates, Inc. for Soil Removal Services (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract with Padre Associates, Inc. for soil removal services at Brownell Middle School. 


Rationale:

The District wishes to enter into an agreement with Padre Associates, Inc. for soil removal services at Brownell Middle School. This agreement will provide the preparation of a Removal Action Workplan (RAW) and oversight of soil removal from the site, as well as providing laboratory program service. 

During the Preliminary Environmental Assessment (PEA) at Brownell Middle School, a soil sample located in the north field yielded higher-than-normal levels of arsenic in the dirt. As a best practice, the District would like to remove this soil under the consultation of Padre Associates Inc. prior to the start of construction at this site. Padre Associates will oversee the process as well as document the removal process for the district. 



 
Financial Impact:

$36,450 will be funded, from Measure E for this contract. 


Recommended Motion:

Board approval is recommended for this contract with Padre Associates, Inc. for soil removal services at Brownell Middle School. 

Attachments:
Agreement #A 1819-61 with Padre Associates, Inc.
Padre Proposal for Soil Management Plan
f. Approval of Contract with Padre Associates, Inc. for the Development of a Soils Management Plan (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this contract with Padre Associates, Inc. for the Development of a Soils Management Plan.




Rationale:

A soils management plan will detail the plan for removal of potentially toxic soils from the Brownell Middle School campus prior to construction. This plan will be submitted to the California Environmental Quality Act (CEQA) consultant for public disclosure. This action will keep the public informed about environmental activities on the site prior to construction. 


 
Comments:

A soils management plan has been requested by the CEQA consultant. This is based on the District's plan to remove soils from the Brownell Middle School project prior to the construction activities scheduled this summer. 



Financial Impact:

$7,500 will be funded from Measure E. 


Attachments:
Contract with Padre for Soils Management Plan
Padre Proposal for Soil Management Plan
g. Approval of Contract with Jerome Zalinski for Construction Services for the Brownell Modernization Project (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract for Jerome Zalinski as the Inspector of Record (IOR) for the Brownell Modernization project. 




Rationale:

An Inspector of Record (IOR) is required on construction projects that have Division of State Architect (DSA)oversight. The District has selected Jerome Zalinski from our pre-approved list of vendors for this service.



 
Financial Impact:

$484,000 will be funded from Measure E. 


Recommended Motion:

Board approval is recommended for this contract with Jerome Zalinski for the Brownell Modernization Project. 


Attachments:
Zalinski BMS IOR Agreement
Zalinski Proposal
h. Approval of Contract with Salas O'Brien for the Department of State Architects (DSA) Close-out of Projects (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with Salas O'Brien for the Department of State Architect (DSA) close-out of projects.






Rationale:

The Gilroy Unified School District wishes to enter into a contract with Salas O'Brien to help close out a few legacy construction projects with the Division of the State Architect (DSA). 

The District has some outstanding items due to the DSA before the project can be closed out. When possible, DSA requires that the original architect be engaged to complete the work. Salas O'Brien is the architect on record for project numbers: 01-105130 (El Roble modernization) and 01-103049 (various sites'  lunch shelters).



 
Financial Impact:

$14,200 will be funded from Measure E. 


Recommended Motion:

Board approval is recommended for the contract with Salas O'Brien for DSA close-out of projects. 


Attachments:
Contract with Salas OBrien_Agreement #A 1819-54
Salas OBrien Proposal
i. Approval of Contract with In Studio Architecture for Site Improvements at Gilroy High School (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this contract with In Studio Architecture for site improvements at Gilroy High School. 

Rationale:

The District wishes to enter into an agreement with In Studio Architecture for site improvements at Gilroy High School. 

The portables at the math building site are in need of demolition.  Site improvements will be made in their place. In Studio Architecture will provide architectural services to the District for the Department of State Architects (DSA) filings in conjunction with building deconstruction and removal, site readiness and American Disabilities Act (ADA) compliant plans for the vacant area. 





 
Financial Impact:

$44,500 will be funded from Measure E


Recommended Motion:

Board approval is recommended for this contract with In Studio Architecture.


Attachments:
Contract with In Studio Architecture
In Studio Architecture proposal
j. Approval of Lease-Leaseback Agreement with Flint Builders for Brownell Middle School Modernization (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this Lease Leaseback agreement with Flint Builders for the Modernization Project at Brownell Middle School. 






Rationale:

The District wishes to enter into a Lease Leaseback agreement with Flint Builders for the Modernization Project at Brownell Middle School. 

The Leas-leaseback agreement was drafted by Albert A. Erkel, Jr. of Garcia, Hernández, Sawhney LLP and negotiated with John Stump of Flint Builders Inc. to develop the agreements presented to the Board. 






 
Financial Impact:

The total impact of the Lease-Leaseback contract will be $57,378,386, which is in alignment with the District's overall budget of $70.8M for the project. 




Recommended Motion:

Board approval is recommended for this Lease-Leaseback agreement with Flint Builders. 


Attachments:
Brownell Modernization Board Estimates
Construction Service Agreement for BMS
General Conditions
Site Lease
Sublease Agreement for BMS
k. Approval of Agreement with Schneider Electric Buildings Americas, Inc. for Design and Construction Energy Services (Action Item)
Quick Summary / Abstract:

Cheryl Galloway, Specialist — Energy Education, will present the agreement with Schneider Electric Buildings America, Inc. for approval. 






Rationale:

On February 14, 2019, the Gilroy Unified School District Board of Trustees approved a Request for Qualifications (RFQ) for energy conservation design-build services. Schneider Electric Buildings Americas, Inc. was chosen as the front-runner after a comprehensive evaluation process.

This agreement allows Schneider Electric to begin the evaluation and design-build portion of the energy conservation plan to develop projects to reduce utility costs at five GUSD sites. Once Phase I and Phase II of the service agreement is complete, Phase III construction projects will be explored by the Facilities Subcommittee and brought to the Board for approval to proceed.




 
Financial Impact:

All energy projects will be self-funded with the benefit of utility cost reduction impacting the General Fund. There will be zero out of pocket cost to the District as project savings will fund improvements.







Recommended Motion:

Board approval is recommended for the agreement with Schneider Electric Building Americas, Inc. for turnkey design and construction energy services.



Attachments:
Special Services Agreement
l. Memorandum of Understanding with the Gilroy Garlic Festival for July 2019 (Action Item)Was edited within 0 hours of the Meeting
Quick Summary / Abstract:

Cheryl Galloway, Specialist — Energy Education, will present this Memorandum of Understanding for approval. 



Rationale:

The annual Gilroy Garlic Festival (GGF) is taking place July 26, 27, and 28.  During these dates, certain areas of Gilroy High School, Ascencion Solorsano Middle School and the "Olive Grove" property on Club Drive will be utilized for parking in connection to the festival. The request also covers July 24 and July 30 to include set up and take down.

The Gilroy Unified School District (GUSD) and the Gilroy Garlic Festival (GGF) have a long-standing mutually beneficial relationship. From July 24 to July 30, The District can show support for the festival by allowing parking at three locations: Gilroy High School, Ascencion Solorsano Middle School and at the Olive Grove property.




 
Financial Impact:

The cost of this agreement will be $1 from the General Fund.




Recommended Motion:

Board approval is recommended for this Memorandum of Understanding between the Gilroy Garlic Festival and the Gilroy Unified School District.



Attachments:
MOU with Gilroy Garlic Festival FY 2019-2020
11. ACTION/INFORMATION ITEMS (Procedural Item)
a. The District English Learner Advisory Committee (DELAC) Annual Report to the Board of Education (Information Item)
Quick Summary / Abstract:

The District English Language Advisory Committee (DELAC) representatives and District staff will present the annual DELAC Report highlighting the work of the committee during the 2019-20 school year.  





Rationale:

The annual DELAC Report highlights the committee’s action plan, implementation strategies, and recommendation for future activities.  The DELAC’s role is to "advise the district's local governing board on programs and services for English learners." Some of the tasks completed by the committee include:

  • Reviewing  the District reclassification criteria

  • Conducting a needs assessment on a school-by-school basis

  • Reviewing  District programs, goals and objectives for services to English learners



 
Comments:
The District English Learner Advisory Committee (DELAC) provides a forum to provide training and share information on programs and issues of importance to the education of English learner students. The information is then shared at each school site by the DELAC representatives.


Financial Impact:


Attachments:
DELAC Annual Report
b. Innovate Public Schools Fellowship Presentation (Information Item)
Quick Summary / Abstract:

Jennifer Evans, will present information regarding the Innovate Public Schools Fellowship. 


Rationale:

Innovate Public Schools Fellowship believes that all students deserve a world class education. They provide the fellowship opportunities to teachers that demonstrate success in the classroom and want to take their leadership abilities to another level.  


Innovation Public Schools Fellows will receive support to design, plan, and execute an innovative learning pilot in their classrooms or school sites. At the end of the school year, Innovate Fellows present the outcomes, insights, and next steps from the pilot and learnings from their year-long experience.


Jennifer Evans from Rod Kelley was selected as a recipient of a fellowship and her project was based on the Next Generation Science Standards (NGSS). Her two goals were to provide professional development to all teachers through the development of a science lead team and to create and furnish a STEAM Lab. It was a very productive year, and both the goals were met.




 
Comments:

All grade levels fully implemented science lessons aligned to NGSS. All students participated in hands-on science activities throughout the year.



Financial Impact:

The fellowship provided a $7,000.00 grant that was used for furniture and supplies for the STEAM Lab.

Site funds paid for grade level release. $7,000.00 


Attachments:
Fellowship Presentation
c. Update Regarding the Superintendent's Advisory Committee on Closing Schools (Information Item)
Quick Summary / Abstract:

Dr. Deborah Flores, Superintendent will present a report to the Board about the work to date of the Superintendent's Advisory Committee on Closing Schools.


Rationale:

Dr. Deborah Flores will provide the Board and public an update regarding the progress of the Superintendent's Advisory Committee on Closing Schools.  The Board approved formation of this Committee on October 4, 2018.  The Committee met on the following dates: January 25, March 1, March 28, April 25, and May 17, 2019.  The Committee was composed of representatives from the following stakeholder groups:  Superintendent's Parent Advisory Committee (SPAC) (1); former DELAC member (1); GTA (2); CSEA (2); GFP (1); Elementary Principals (1); Cabinet (2); Board of Education (2); and a community member at large (member of the Gilroy Chamber of Commerce).  Former City Administrator, Jay Baksa was the facilitator and three members of Cabinet provided information and resources to the Committee, but were not voting members.  The Committee utilized the California Department of Education process, guidelines and criteria for closing schools.  

At this meeting on June 13, 2019, Dr. Flores will share the data that was reviewed by the Committee and talk about the process that has been followed to date.  At the August 22, 2019 Board meeting, Dr. Flores will share the Committee's recommendations for consideration by the Board.  School starts on August 14, 2019 and it will be helpful to this process to review next year's enrollment before finalizing a recommendation.



 
Financial Impact:

District staff estimate approximately $750,000 in ongoing savings to the General Fund will be saved if an elementary school is closed.


Recommended Motion:

It is recommended that the Board of Education accept the Superintendent's report and let her know what additional information is needed at the August 22, 2019 Board meeting.

Attachments:
Presentation
d. Student Services End of Year Report (Information Item)
Quick Summary / Abstract:

Anna Pulido, Director of Student Services, will present a report to the Gilroy Unified School District Board of Education on the current status of the Student Services Programs.






Comments:

A year in review will be provided in regards to Special Education and related services targeting the following priorities: staffing, support services, training, communication, and compliance.





Financial Impact:
None

Attachments:
Board Presentation
e. Adoption of the District's Local Control Accountability Plan (Action Item)
Quick Summary / Abstract:

Staff will present the 2019-20 Gilroy Unified School District Local Accountability Plan (LCAP) for Board adoption.  The LCAP is aligned to the 2019-20 budget.



Rationale:

The Gilroy Unified School District’s Local Control Accountability Plan will be presented for Board adoption.



 
Comments:

With the overhaul of California’s School Finance System, and the implementation of the Local Control Funding Formula (LCFF), the District is required to engage stakeholders in the development of the Local Control Accountability Plan (LCAP).  The LCAP is a three (3) year plan, outlining the goals and action steps supporting the District’s vision around improving student outcomes.

The Governing Board held a Public Hearing on the Draft of the LCAP on May 30, 2019.  


The LCAP is a critical part of what makes LCFF work to support student success. The LCAP is organized around eight (8) state and local priorities:


• Basic Conditions of Learning – Williams Requirements

• Implementation of Common Core State Standards

• Parental Involvement

• Student Achievement

• Student Engagement

• School Climate

• Course Access

• Other student outcomes


The Local Control Accountability Plan  is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each significant subgroup of the District. The LCAP and site plans are aligned and site level advisory groups are both informed and engaged in providing input to the development of the LCAP.




Financial Impact:
The Local Control Accountability Plan is aligned to the 2019-20 budget.

Recommended Motion:
Adoption of the District's Local Control Accountability Plan is recommended.

Attachments:
2019-20 LCAP
Budget Overview for Parents
LCAP Final
f. 2019-20 Budget Adoption (Action Item)
Quick Summary / Abstract:

Alvaro Meza, Assistant Superintendent of Business Services/C.B.O, will present the 2019-20 Budget for Board action.


Comments:

In accordance with Ed Code 42103, the Governing Board of the Gilroy Unified School District held a Public Hearing on the 2019-20 Budget and the Local Control Accountability Plan on May 30, 2019.  

On June 13, 2019, the Governing Board will be asked to take action and approve the District's 2019-20 budget.

The 2019-20 Budget is aligned to the Local Control Accountability Plan (LCAP).  It incorporates the $2.8 million in budget reductions approved by the Governing Board for the 2019-20 fiscal year.  These budget reductions are necessary to maintain fiscal stability, as the District continues to cope with declining enrollment and the corresponding loss of revenue.

The Multi-Year Projection incorporates the aforementioned budget reductions, and includes placeholder cuts in the subsequent years to maintain the District's 7% minimum reserve level through fiscal year 2021-22.



Financial Impact:


Recommended Motion:

Adopt the 2019-20 Budget.




Attachments:
2019-20 budget certification
2019-20 SACS forms
Budget Overview for Parents
Multi-Year Projection (MYP)
Presentation. 2019-20 Budget Adoption
Statement of Reasons for Excess Reserves
g. Approval of the Gilroy Unified School District 2019-20 Local Control Accountability Plan (LCAP) Federal Addendum (Action Item)
Quick Summary / Abstract:

Staff will present the Gilroy Unified 2019-20 Local Control Accountability Plan Federal Addendum for approval.


Rationale:

The Local Control Accountability Plan Federal Addendum is meant to supplement the Local Control Accountability Plan (LCAP) to ensure that school districts meet the provisions of the Every Student Succeeds Act (ESSA).  The Federal Addendum is connected to the Consolidated Application process through which the District applies for federal funds.  The Every Student Succeeds Act (ESSA) federal funds are supplemental to State funds. These funds support the Title I, Title II, Title III and Title IV ESSA programs.


The implementation of the Every Student Succeeds Act (ESSA) in California allows Local Education Agencies (LEAs) to align their federally-funded programs with their local priorities and the Local Control Accountability Plan (LCAP).  In the Federal Addendum, districts are required to provide a narrative that addresses the provisions of each of the federal programs for which the district receives funding through the Consolidated Application.


The Local Control Accountability Plan (LCAP) Federal Addendum must be submitted to the California Department of Education for review and approval prior to July 1, 2019.



 
Financial Impact:

The District receives federal funds through the Consolidated Application (ConApp).



Recommended Motion:

Board Approval of the Gilroy Unified School District's 2019-20 Local Control Accountability Plan Federal Addendum is requested. 


Attachments:
GUSD 2109 20 LCAP Federal Addendum
LCAP Addendum Presentation
h. Monthly District Cash Flow Update (Information Item)
Quick Summary / Abstract:

Kimberly Smith, Director of Fiscal Services, will present the monthly District Cash Flow Update to the Governing Board.


Rationale:

May receipts were $5,340,504 and disbursements for the month of May totaled $10,896,533.  Salary and benefits represented 81% of the total disbursements for the month.

The District received the Tax Revenue and Anticipation Note (TRAN) of $4,955,000 in early July (2018).  In January (2019), the District paid back 50% of the TRAN balance.  The remaining balance was paid in April 2019.  The ending cash balance at the close of May 2019 was approximately $22.3 million.  The cash balance at the close of June 2019 is expected to be approximately $13.9 million





 
Comments:

This is a monthly informational item on the District's cash flow projection for 2018-19. As requested by the Governing Board and Superintendent, staff will provide an update on the District's cash flow. The attached cash flow shows the actual receipts and disbursements for the months July through May 2019, as well as the projected monthly receipts and monthly disbursements for the remainder of fiscal year 2018-19. 





Financial Impact:

The District has a strong positive cash balance of approximately $22.3 million.




Attachments:
Cash Flow Spreadsheet
Monthly Cash Flow Update
i. Memorandum of Understanding between Gizmos Supplemental Instructional Materials and the Gilroy Unified School District (Action Item)
Quick Summary / Abstract:

Staff will present Gizmos for approval as supplemental instructional materials for 6th -12th grade Science and Math Teachers.  Gizmos are interactive math and science simulations that represent the quintessential 21st learning styles that are being demanded from our students in today’s world.  Over 400 Gizmos (simulations) are aligned to the latest standards to help educators bring powerful new learning experiences to the classroom. Gizmos (simulations) are also directly aligned with the middle school adopted math curriculum College Preparatory Math (CPM) program.




Rationale:

Gizmos simulations support the latest educational standards and assessments.  They align closely to math standards and Next Generation Science Standards (NGSS) as well as the California Assessment of Student Performance and Progress (CAASPP)  and California Science Test (CAST) assessments.  Additionally, Gizmos simulations support the instructional shifts in middle and high school math and science courses. They further student success with fun and engaging tools that develop both mastery of fundamental skills and deep conceptual understanding of difficult content.




 
Comments:

In the Fall 2018, over twenty middle and high school science teachers received three in-depth training days, all offered by Gizmos.  The Gizmos program/grant was very popular with these teachers.  Gizmos was so impressed with the participating Gilroy science teachers that they offered GUSD secondary math teachers the same opportunity in the  Spring 2019.  Next year (2019-20), all District math and science teachers grades 6-12 will receive Gizmos simulations and staff development .

The feedback from usage of science and math Gizmos has been extremely supportive.  Principals, Assistant Principals, teachers and students have all commented on how effective using Gizmos simulations is in the classrooms. The teacher usage rate that is shared by the Gizmos team is continuing to climb as the school year progresses.

Our math and science teachers,really, want to continue to use Gizmos. Teachers that were not part of the Gizmos science grant or the Gizmos math pilot want to be able to access and use Gizmos in their classroom next year.




Financial Impact:

The estimated costs are:

  • Gizmos for all three middle school sites and all four high school sites.

  • All 6-12 math and science teachers and their students will have access to Gizmos.

  • Six professional development days


Total Cost:  $ 46,557.50

A portion of the TOTAL COST ($27,366) will be paid under Local Control Funding Formula (LCFF) supplemental and concentration funding. This matches with the Local Control Accountability Plan (LCAP) Goal numbers 1 and 2.  

 

A portion of the TOTAL COST ($19,191) would be paid by the middle and high school sites. Middle School will use Title 1 funding and high schools will use site allocated funding which matches the Local Control Accountability Plan (LCAP) Goal numbers 1 and 2 and their Single Plan for Student Achievement (SPSA) goals. 

Recommended Motion:

Board approval is recommended for Gizmos supplemental instructional materials.

Attachments:
Gizmo MOU
Gizmos Presentation
j. Contract with Nepris Industry Experts for Online Streaming (Discussion Item)
Quick Summary / Abstract:

Staff will present the contract with Nepris Industry Experts for Online Streaming for discussion.

Rationale:
Nepris is one of a growing number of “streaming industry presentation” companies on the market.  After careful research it was determined that Nepris will assist the Gilroy Unified School District in meeting the Federal Program Monitoring (FPM) criteria of connecting industry professionals to the classroom.   As stated in Nepris literature, Nepris is an “…Industry connections platform that enables every teacher to connect his/her classroom with industry professionals from around the world.”
 
Comments:
A critical part of the “11 Elements of a High-Quality Career and Technical Education (CTE) System” (what all CTE programs and funding are judged by) is the interaction with Industry representatives and referred to as Work Based-Learning (WBL) and was a critical “finding” in our recent Federal Program Monitoring (FPM).   Nepris will bring to the Gilroy Unified School District “at work” presentations and demonstration videos. It is difficult to find industry representatives who can come to the classroom and interact with students in our area as Gilroy in not a metropolitan area. We continue to have some industry representatives come to our Career and Technical Education (CTE) classes, however, our contact base is limited and does not represent all industries of interest to students.  Nepris will help fill the gap as we continue to pull from our local industries and businesses. We have also added the middle schools as Career and Technical Education (CTE) is a 7-14 grade pathway program. This will enable our middle school teachers to make critical connections between core curriculum and jobs and careers.
Financial Impact:

$27,000.00


Courseware

Use

One year costs

Nepris

Middle and High School use for CTE and core curriculum


$27,000.00

Funded through the 2019-29 Career Technical Education Incentive Grant (CTEIG)


Recommended Motion:
Board approval is recommended for new course of study. 
Attachments:
Nepris Quote
Nepris Sole Source
k. 2018/2019 School Year: Amended Contracts for Superintendent (Resolution #18/19-37), Assistant Superintendent/CBO (Resolution #18/19-38), and Assistant Superintendent - Human Resources (Resolution #18/19-39) (Action Item)
Quick Summary / Abstract:

Lee Anne Gaxiola, Human Resources Supervisor, will present amended contracts for the Superintendent (Resolution #18/19-37); Assistant Superintendent/CBO - Business Services (Resolution #18/19-38); and Assistant Superintendent - Human Resources (Resolution #18/19 - 39).




Rationale:
In order to recognize their contributions and quality service to the Gilroy Unified School District, it is recommended that the Superintendent and Assistant Superintendents receive a one-year extension of the term of agreement in their current employment contracts with the District.

 
Financial Impact:

The fiscal impact is within the fiscal constraint of the 2018/2019 budget and upcoming fiscal years as shown in budget documents that have been presented at GUSD Board meetings.





Recommended Motion:

It is recommended that the Board vote to approve the three resolutions presented reflecting an extension of one year to each contract.

The resolutions for approval are as follows:

  • Dr. Deborah A. Flores, Superintendent (Resolution #18/19-37)
  • Mr. Alvaro Meza, Assistant Superintendent/CBO - Business Services (Resolution #18/19-38)
  • Mr. Paul  Winslow, Assistant Superintendent - Human Resources (Resolution #18/19 - 39)




Attachments:
6.13.2019 A Meza Amended Contract
6.13.2019 D Flores Amended Contract
6.13.2019 P Winslow Amended Contract
12. BOARD MEMBER REPORTS (Information Item)
13. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
June - September 2019 Board Agenda Calendar
14. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:
The next REGULAR MEETING of the Board of Education will be held on Thursday, August 8, 2019 at 7810 Arroyo Circle, Gilroy. Closed Session will begin at 5:30 p.m., followed by the Regular Meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m. Friday, August 2, 2019.


15. ADJOURNMENT (Action Item)

Published: June 7, 2019, 2:22 PM

The resubmit was successful.