banner

Board of Education Regular Meeting
Gilroy USD
August 08, 2019 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session: 5:30 PM | Regular Session: 7:00 PM

1. CALL TO ORDER (Procedural Item)
a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (Procedural Item)
a. REMOVAL/SUSPENSION/EXPULSION OF A STUDENT (Education Code 428912; 20 U.S.C. Section 1232g) Number of Cases: 2 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2019-29
  • 2019-30

b. READMISSION OF STUDENTS TO SCHOOLS MAINTAINED BY THE DISTRICT: # of Cases: 5 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2018-13
  • 2018-18
  • 2018-30
  • 2019-16
  • 2019-18

c. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
d. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Number of Cases (Action Item)Confidential agenda item.
e. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) Number of Cases (Action Item)Confidential agenda item.
f. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:
This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting. 


a. Pledge of Allegiance (Procedural Item)
b. Moment of Silence (Procedural Item)
c. Approval of Agenda (Action Item)
d. General Public Comment (Procedural Item)
Quick Summary / Abstract:
At this time, members of the public may address the Board on any item or any issues within the subject matter jurisdiction of the Board that is not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
e. Report of Action Taken in Closed Session (Procedural Item)
4. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
5. CONSENT AGENDA (Procedural Item)
a. Personnel (Consent Item)
Recommended Motion:
Board approval is recommended of the attached personnel items.

Attachments:
Personnel Items August 8, 2019
b. Approval of Board Meeting Minutes: May 30, 2019 & June 13, 2019 (Action Item)
Attachments:
5.30.19 BOE Meeting Minutes
6.13.19 BOE Meeting Minutes
c. RENEWAL Memorandum of Understanding (MOU) with Santa Clara University and Gilroy Unified School District (Consent Item)
Comments:

Under the guidance of selected district teachers, these student teachers will meet the requirements of student teaching as required for obtaining a teaching credential.

Gilroy Unified School District has worked with Santa Clara University for a number of years in placing students enrolled in their credentialing program to student teach in our classes under the direct supervision of Gilroy Unified School District teachers. Previous agreements have benefited the Gilroy Unified School District as we have been able to hire student teachers after completion of their credential requirements. Student teaching agreements with local universities, in general, act as a part of the District's recruitment efforts.



Financial Impact:

No fiscal impact on District budget; Santa Clara University will pay a stipend to the master teacher assigned to the student teacher.

Recommended Motion:

Staff recommends approval of this one year agreement between the Gilroy Unified School District and Santa Clara University. This agreement begins July 1, 2019 and ends June 30, 2020. This agreement can be terminated with written notification by either party.

Attachments:
MOU with Santa Clara University and GUSD 2019-2020
d. Williams/Valenzuela Settlement Quarterly Uniform Complaint Report for April 1, 2019 through June 30, 2019 (Consent Item)
Rationale:
The Williams Settlement requires the monitoring of Williams complaints regarding student access to instructional materials, safe schools, and quality teachers.

 
Comments:
The William/Valenzuela Settlement was designed to provide all students with equal access to instructional materials, safe school facilities, and quality teachers.  The quarterly report on Williams Uniform Complaints is presented to the Board of Education for review and approval.  The Board approved report will be submitted to the Santa Clara County Office of Education (SCCOE).

Financial Impact:



Recommended Motion:

Board approval is recommended of the Williams/Valenzuela Settlement Quarterly Uniform Complaint Reports for the period of April 1, 2019 through June 30, 2019




Attachments:
Williams Report
e. Resolution # 19/20-02 Authorized Signors and RENEWAL of Contract with the California Department of Education (CDE) for the State Preschool and Family Literacy Program ($1,125,002) (Consent Item)
Rationale:

The California Department of Education requires an annual resolution certifying approval by the Governing Board to enter into the contract with the California Department of Education and authorizing designated personnel to sign contract documents and reports for the Preschool/Child Development Program.  The authorized signors are as follows: 1. Dr. Deborah A. Flores, Superintendent, 2. Kathleen Taylor, Administrator Early Childhood Program, 3. Kathleen Biermann, Director of Curriculum and Instruction Educational Services. This contract and resolution are renewed annually.  The contract is effective from July 1, 2019 through June 30, 2020 with a maximum reimbursable amount of $1,125,002.





 
Comments:

The California Department of Education provides GUSD funding in the amount of $1,125,002. for the District’s State Preschool Program.  The program serves three and four year olds at three different sites: Swanston, Rod Kelley Elementary, and Glen View Elementary.



Financial Impact:

The contract for 2019-2020 has a maximum reimbursable amount of $1,125,002 for the State Preschool Prekindergarten and Family Literacy Program.




Recommended Motion:
Board Approval is recommended for the renewal of the contract with the California Department of Education for State Preschool services.

Attachments:
Preschool Contract
f. Resolution # 19/20-03 Authorized Signors and RENEWAL of Contract with the California Department of Education (CDE) for the State Preschool and Family Literacy Program ($5,000) (Consent Item)
Rationale:

The California Department of Education requires an annual resolution certifying approval by the Governing Board to enter into the contract with the California Department of Education and authorizing designated personnel to sign contract documents and reports for the Preschool/Child Development Program.  The authorized signors are as follows: 1. Dr. Deborah A. Flores, Superintendent, 2. Kathleen Taylor, Administrator Early Childhood Program, 3. Kathleen Biermann, Director of Curriculum and Instruction Educational Services. This contract and resolution are renewed annually.  The contract is effective from July 1, 2019 through June 30, 2020 with a maximum reimbursable amount of $5,000.





 
Comments:

The California Department of Education provides GUSD funding in the amount of $5,000 for the District’s State Preschool Program.  The program serves three and four year olds at three different sites: Swanston, Rod Kelley Elementary, and Glen View Elementary.



Financial Impact:

The contract for 2019-2020 has a maximum reimbursable amount of $5,000 for the State Preschool Prekindergarten and Family Literacy Program.




Recommended Motion:

Board Approval is recommended for the renewal of the contract with the California Department of Education for State Preschool services.




Attachments:
Preschool Contract
g. RATIFICATION of the Amendment to the Existing Agreement between Gilroy Unified School District and CircleUp Education for Professional Development (not to exceed $117,820) (Consent Item)
Rationale:

The District has a Board approved contract in the amount of $113,240 with CircleUp Education to provide diversity training for all three middle schools, two elementary schools and Christopher High School during the 2019-2020 school year. This amendment covers additional services in the amount of $4,580 provided to the district management team. CircleUp will provide training during the August 5, 2019 Management Retreat. Prior to the August 5 training, CircleUp will conduct a Diversity Uncovered Workplace Climate Survey. CircleUp will analyze the results of the survey and will use the data to customize the training and to provide recommendations to the District. 





 
Comments:

CircleUp Education is an organization that is committed to producing equitable social and cultural change in communities. CircleUp Education provides customized training on conflict resolution, diversity and equity, and restorative practices. The services are designed to address and prevent discrimination and conflict in schools.  CircleUp Education has worked with school districts, cities, and community agencies in the San Francisco Bay area.


The training provided by CircleUp Education addresses topics such as discrimination, conflict resolution, and building a healthy school and district climate. The training aligns with Local Control Accountability Plan (LCAP) goal 2 (Equitable Support for all Learners) and 3 (School Climate).  The goals, actions, and measures of success will be outlined in the school site plans as well as the District’s Local Control Accountability Plan (LCAP).







Financial Impact:

The total cost of the amended professional development will not exceed $117,820.  This includes the additional services of $4,580 for August 2019.  The services will be paid from Local Control Funding Formula (LCFF) funds, Title 1 funds, and the Low Performing Student Block Grant funds.



Recommended Motion:
Board approval is recommended for the ratification of the amended agreement between GUSD and CircleUp Education. 



Attachments:
CircleUp Amendment
Original Agreement
Scope of Work
h. NEW CONTRACT between Gilroy Unified School District and BeGLAD for Professional Development (not to exceed $33,600) (Consent Item)
Rationale:

The District seeks to contract with BeGLAD for six days of  professional development in the Project GLAD (Guided Language Acquisition Design) model for teachers in grades 4 and 5 at three elementary sites during the 2019-20 school year. The GLAD training is designed to provide  teachers with instructional strategies to support students’ language acquisition and literacy. 


The three elementary schools that will participate in the GLAD training; are  Antonio del Buono, Glen View, and Rucker. At each of these schools, teachers in kindergarten through third grade have completed training in the Sobrato Early Academic Language (SEAL) model. Providing GLAD training to teachers in grades 4 and 5 will allow students to continue to build language acquisition with an approach that integrates the curriculum and engages them in meaningful content. Teachers at the upper grades and administrators have expressed the desire to have a whole school approach to for supporting students with common strategies that build upon one another throughout the grades. 


BeGLAD will provide two days of training in the theory and background of the GLAD model, followed by four days throughout the year of demonstration lessons and teacher planning time for unit development. In addition to the classroom teachers, literacy facilitators and district SEAL coaches will participate in the training in order to support implementation of the practices in all grades.






 
Comments:
The GLAD model has been in existence for over 25 years and is very similar to the Sobrato Early Academic Language (SEAL) model. Many of the SEAL strategies are modeled after the GLAD instructional strategies. Both focus on presenting information to students using a thematic approach. Both models are focused on supporting English learners. Teachers in both models engage in collaborative planning and developing units integrating Science, Social Studies and English language arts with specific attention to addressing the English language development standards.


Financial Impact:
The costs of the professional development will not exceed $33,600 and will be paid from Title III funds.


Recommended Motion:

Board approval is recommended for the agreement between the Gilroy Unified School District and BeGLAD for professional development.



Attachments:
BeGLAD Contract
GLAD Training Information
Scope of Work
i. NEW Memorandum of Understanding (MOU) with Divadiversity for the 2019-2020 School Year ($0) (Consent Item)
Rationale:
The purpose of this MOU is to provide comprehensive mental health services through the school based mental health program that includes mental and behavioral health services on school sites.

 
Comments:

This agreement will be for a period of five years, with review for continuation of this program on a yearly interval. Divadiversity is a comprehensive non-profit corporation. Divadiversity provides mental health care services to individuals and families in the Santa Clara County.      





Financial Impact:

No fiscal impact for District.



Recommended Motion:

Approval of Memorandum of Understanding with Divadiversity and the Gilroy Unified School District for the 2019-2020 school year is recommended.    




Attachments:
MOU Divadiversity
j. NEW Memorandum of Understanding with San Jose State University for the 2019-2024 School Year ($0) (Consent Item)
Rationale:

San Jose  State University  has an approved Occupational Therapy Program. The program requires  students  to obtain fieldwork and educational experience at facilities, including school based programs.



 
Comments:

This MOU is to the mutual benefit of the Parties to this Agreement in that the Occupational Therapy students of the State’s program have access to district sites under supervision of a licensed district occupational therapist to complete learning and field work, and the district needs additional O.T. services.




Financial Impact:

No fiscal impact for District.



Recommended Motion:

Approval of Memorandum of Understanding with San Jose State University and the Gilroy Unified School District for the 2019-2024 school year is recommended. 




Attachments:
MOU San Jose State University
k. NEW Master Contract with Chartwell School for Non-public School (NPS) for the 2019-2020 School Year (not to exceed $44,000) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education for all of its special education students. When all program options have been exhausted with the District and the Santa Clara County Office of Education, the District must utilize the services of a non-public school (NPS) to meet the needs of student with special needs. All other program options are carefully considered for students before placement is made.





 
Comments:

Special Education students are placed in a non-public school setting when their educational and/or emotional needs go beyond  what the District or SCCOE can provide.  This agreement is for Chartwell School (NPS)which specializes in providing services to students that are experiencing difficulty in traditional educational settings. This placement is a result of a Settlement Agreement approved by the Board in May 2019.       





Financial Impact:

The total service agreement amount will not exceed $44,000.







Recommended Motion:

Approval of the Master Contract with Chartwell School and the Gilroy Unified School District for the 2019-2020 school year is recommended.






Attachments:
CALENDAR
MASTER CONTRACT
l. RENEWAL of Service Agreement with The Reading Clinic (not to exceed $ 23,186.20) (Consent Item)
Rationale:

The District needs to contract with The Reading Clinic to provide reading and math intervention.



 
Comments:

Due to a Settlement Agreement, the District needs to provide reading and math intervention for a student with an individualized education program (IEP) through an outside vendor. That was brought forth for Board Approval in fall 2018.




Financial Impact:

The total service agreement amount will not exceed $23,186.20.




Recommended Motion:

Approval of the service agreement with The Reading Clinic and the Gilroy Unified School District to provide reading and intervention is recommended.       





Attachments:
Service Agreement
m. RENEWAL of Memorandum of Understanding (MOU) with Community Solutions, School Linked Services (SLS) for the 2019-2020 School Year ($0) (Consent Item)
Rationale:

The purpose of this MOU and service agreement: is for Community Solutions to provide mental health services utilizing the School Linked Services (SLS) contract.




 
Comments:

Community Solutions is a comprehensive non-profit human services agency serving the South Santa Clara County and the surrounding areas of South San Jose and San Benito County. The Gilroy Unified School District and Community Solutions have worked together for the past few years to provide a comprehensive spectrum of prevention, intervention and treatment options for children and families in need.

The services provided under the School Linked Services (SLS) Program are provided on campus in collaboration with school personnel. Services include case management, individual or family therapy, group counseling, 24/7 crisis line for youth and families, and referral and linkage to additional services and groups in the community.





Financial Impact:
No fiscal impact for District

Recommended Motion:

Approval of Memorandum of Understanding with Community Solutions, School Linked Services Program (SLS) and the Gilroy Unified School District (GUSD) for the 2019-2020 school year is recommended.                





Attachments:
MouCommunity Solutions SLS
n. RENEWAL of Memorandum of Understanding (MOU) with Community Solutions for Prevention Intervention Services (PEI) for the 2019-2020 School Year ($0) (Consent Item)
Rationale:

The purpose of this MOU is for: Community Solutions to provide Prevention Intervention Services (PEI) and, onsite mental health services, which include case management/counseling services for students who are experiencing emotional and/or behavioral problems





 
Comments:

Community Solutions is a comprehensive non-profit human services agency serving South Santa Clara County and the surrounding areas of South San Jose and San Benito County. Gilroy Unified School District and Community Solutions have worked together for the past few years to provide a comprehensive spectrum of prevention and intervention and treatment options for children and families in need.



Financial Impact:

No fiscal impact for District.



Recommended Motion:

Approval of Memorandum of Understanding with Community Solution for Prevention Intervention Services (PEI) and Gilroy Unified School District for the 2019-2020 school year is recommended.



Attachments:
MOUCommunity Solutions PEI
o. RENEWAL of Service Agreement with TriCounties Speech Services, Inc. for the 2019-2020 School Year (not to exceed $10,000) (Consent Item)
Rationale:

The Student Services Department requires assistance to complete bilingual speech assessments within mandated timelines. Since the District currently employs only two bilingual speech pathologists, it is anticipated that assistance will be needed to complete the high demand of bilingual speech assessments especially at the preschool level.                                 

TriCounties Speech Services, Inc. has highly qualified employees that can provide these services. Lorena Scalmanini, owner is a licensed bilingual speech and language pathologist.





 
Comments:

According to the Individuals with Disabilities Act (IDEA), the District not only has a responsibility to seek out students (Child Find) who may have a disability, but also provide an assessment in the primary language of the student. The Gilroy Unified School District (GUSD) has a high percentage of enrolled students whose primary language is Spanish. When a Spanish-speaker has been identified for a special education assessment, the assessment must be done in Spanish and within the legal timelines set in Federal and State Law.




Financial Impact:

The total Renewal of Services Agreement will not exceed $10,000. 




Recommended Motion:

Approval of the service agreement with TriCounties Speech Services, Inc. and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
Service Agreement
p. RENEWAL of Memorandum of Understanding (MOU) with Healthier Kids Foundation for the 2019-2021 School Years. ($0) (Consent Item)
Rationale:

The Gilroy Unified School District (GUSD) and Healthier Kids Foundation (HKF) will work together to enroll children into subsidized health coverage  as needed. The HKF will  conduct dental, hearing, and vision screenings and provide  case management follow-up for students that receive a referral in grades TK/Kindergarten through high school. Services provided will aim to improve the utilization of preventive health practices, and  to increase healthy lifestyles.





 
Comments:

The MOU will define roles and responsibilities for the interagency cooperation in order to facilitate children’s health.




Financial Impact:

No fiscal impact for District.



Recommended Motion:

Approval of the Memorandum of Understanding with Healthier Kids Foundation and the Gilroy Unified School District for the 2019-2021 school years is recommended.





Attachments:
MOU Healthier Kids Foundation
q. RENEWAL of Service Agreement with Extreme Academy & Learning Center for the 2019-2020 School Year (not to exceed $6,000) (Consent Item)
Rationale:

This service agreement is necessary to provide tutoring services for students who need home instruction.



 
Comments:

The District has a responsibility to provide a free, appropriate public education (FAPE) to all of its special education students. When all program options are exhausted within the District and County programs, the District must utilize the services of a Non-Public Agency (NPA) to meet the needs of students with special needs. All other program options were carefully considered. This NPA provides specialized tutoring and in home instruction.




Financial Impact:

The total RENEWAL of Service Agreement will not exceed $6,000.





Recommended Motion:

Approval of the service agreement with Extreme Academy & Learning Center and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
Service Agreement
r. RENEWAL of the Service Agreement with The Bay School, Non- Public School (NPS) for the 2019-2020 School Year (not to exceed $ 370,095) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students. When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs. All other program options are carefully considered for students before NPS placements are made.




 
Comments:

Special Education students are placed in a Non-Public School (NPS) setting when their educational needs go beyond what the District and County Office of Education can provide. This contract is for placement of (3) students at The Bay School located in Santa Cruz, Ca.

A copy of the Service Agreement is provided for review. This contract meets the requirements of Section 563366 of the Education Code and is used by all districts within the SELPA. Overall, it delineates responsibilities on the part of the NPS and provisions for payment.




Financial Impact:

The total service agreement amount will not exceed $ 370,095.




Recommended Motion:

Approval of the service agreement with The Bay School and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
CALENDAR
MASTER CONTRACT
s. RENEWAL of Master Contract with Rebekah Children’s Services, Phoenix, Non-Public School (NPS) for the 2019-2020 School Year (not to exceed $538, 780.40) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students.  When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs.  All other program options are carefully considered for students before NPS placements are made.

The Phoenix Non-Public School (NPS) is located on the campus of Rebekah’s Children Center in Gilroy, CA. Phoenix provides a safe, nurturing and structured environment with academic and therapeutic supports for students who are not successful in public school settings. 




 
Comments:

Special education students are placed in a non-public school setting when their educational needs go beyond what the District and County Office of Education can provide.  This contract is proposed for Rebekah Children’s Services, Phoenix NPS, which specializes in service to students with emotional disturbance challenges.  This placement is only utilized after District and County options have been exhausted.

The District currently has eight (8) students enrolled at the Phoenix NPS at the beginning of the 2019-2020 school year. However, the number of students enrolled at Phoenix fluctuates during the school year as students’ transition between Gilroy Unified School District programs and Phoenix NPS.  Therefore; this contract is for nine (9) students.

In addition, Gilroy Unified School District contracts for intensive counseling services for students who have counseling services designated on their IEPs. The District currently has 1 (one) student that receives these services.


A copy of the Master Contract is provided for review. This contract meets the requirements of Section 56366 of the Education Code, and is used by all districts within the SELPA. Overall, it delineates responsibilities on the part of the NPS and provisions for payment.





Financial Impact:

The total master contract amount will not exceed $ 538,780.40.




Recommended Motion:

Approval of the master contract with Rebekah Children’s Services and the Gilroy Unified School District for the 2019-2020s school year is recommended.




Attachments:
CALENDAR
MASTER CONTRACT
RATES
t. RENEWAL of Master Contract with Spectrum Center, Inc. for the 2019-2020 School Year (not to exceed $340,000) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students.  When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs.  All other program options are carefully considered for students before NPS placements are made.

Spectrum Center, Inc., is a Non-Public School (NPS) located in San Jose, CA and offers a comprehensive educational program for school-age students with autism, emotional/behavioral disabilities, intellectual disabilities and other disabilities which require focused academic, behavioral, communication and therapeutic services.




 
Comments:

Special education students are placed in a Non-Public School (NPS) setting when their educational and/or emotional needs go beyond what the District and County Office of Education can provide.  This contract is for three (3) students that require the academic and support services Spectrum Center, Inc. can provide.

A copy of the Master Contract is provided for review.  This contract meets the requirements of Section 56366 of the Education Code and is used by all districts within the SELPA.  Overall, it delineates responsibilities on the part of the NPS and provisions for payment.




Financial Impact:

The total master contract amount will not exceed $340,000.





Recommended Motion:

Approval of the master contract with Spectrum Center, Inc. and the Gilroy Unified School District for the 2019-2020 school year is recommended.




Attachments:
CALENDAR
MASTER CONTRACT
u. INCREASE of Service Agreement with Best Medical Resources Health Services Inc. for 2019-2020 School Year (not to exceed $10,000) (Consent Item)
Rationale:

The purpose of this agreement is to provide personnel for the performance of certain healthcare related services.




 
Comments:

During the Extended School Year (ESY), Student Services needed to hire an extra SLP for compensatory services that were incurred during the 2018/19 school year.




Financial Impact:

The total service agreement amount will not exceed $10,000.   






Recommended Motion:

Approval of the service agreement with Best Medical Resources Health Services Inc. and the Gilroy Unified School District (GUSD) for the 2019-2020 school year is recommended.





Attachments:
Increase Amendment 1
Original Service Agreement
v. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, Clovis West Shootout, Fresno, CA (Consent Item)
Rationale:

Lead Instructor Marty Serrano, accompanied by Rachelle Proa,  will travel with 14 students to Fresno, CA for the Clovis West Shootout. They will travel by District vehicle and stay at the University Inn.


The dates of the overnight/out of town field trip are scheduled for Friday, December 6, 2019 through Saturday, December 7, 2019. No instructional days will be impacted.



 
Financial Impact:

The estimated cost of this field trip is $2,350. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $168 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to go to Clovis West Shootout in Fresno, CA

Attachments:
Overnight gilroy Wrestling Clovis Shootout
w. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, Zinkin Classic, Clovis, CA (Consent Item)
Rationale:

Wrestling coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Clovis, CA for the Zinkin Classic Tournament. They will travel by District vehicle and stay at the University Inn.


The dates of the overnight/out of town trip are scheduled for Thursday, December 19, 2019 through Saturday, December 21, 2019. One instructional day will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $2,350. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $168 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to go to Zinkin Classic Tournament in Clovis, CA

Attachments:
Overnight Gilroy Wrestling Zinkin Classic
x. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, Doc B Wrestling, Clovis, CA (Consent Item)
Rationale:

Wrestling coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Clovis, CA for the Doc B Wrestling Tournament. They will travel by District vehicle and stay at the University Inn.


The dates of the overnight/out of town trip are scheduled for Thursday, January 2, 2020 through Saturday, January 4, 2020. No instructional days will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $2,350. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $168 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to go to Doc B Wrestling Tournament in Clovis, CA.

Attachments:
Overnight Gilroy Wrestling Doc B
y. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, California Interscholastic Federation (CIF) State Duals, Fresno, CA (Consent Item)
Rationale:

Wrestling coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Fresno, CA for the California Interscholastic Federation (CIF) State Duals. They will travel by District vehicle and stay at the University Inn.


The dates of the overnight/out of town trip are scheduled for Friday, January 24, 2020 through Sunday, January 26, 2020. No instructional days will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $2,350. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $168 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to go to California Interscholastic Federation (CIF)  State Duals in Fresno, CA

Attachments:
Overnight Gilroy Wrestling CIF State Duals
z. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, California Interscholastic Federation (CIF) State Wrestling Championship, Bakersfield, CA (Consent Item)
Rationale:

Wrestling coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Bakersfield, CA for the California Interscholastic Federation (CIF) State Wrestling Championship. They will travel by District vehicle and stay at the Doubletree Hotel.


The dates of the overnight/out of town trip are scheduled for Wednesday, February 26, 2020 through Sunday, March 1, 2020. Two instructional days will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $5,300. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $273 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to go to California Interscholastic Federation (CIF) State Wrestling Championship in Bakersfield, CA

Attachments:
Overnight Gilroy Wrestling CIF State
aa. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, Blair Academy, Blairstown, NJ (Consent Item)
Rationale:

Wrestling coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Blair Academy,  Blairstown, NJ. They will travel by airplane and stay at theHoliday Inn.


The dates of the overnight/out of town trip are scheduled for Friday, January 10, 2020 through Saturday, January 11, 2020. No instructional days will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $7,000. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $500 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to travelo to Blair Academy in Blairstown, NJ.


Attachments:
Overnight Gilroy Wrestling Blair Academy
bb. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, National Tournament, Virginia Beach, VA (Consent Item)
Rationale:

Wrestling coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Virginia Beach, VA for the National Tournament. They will travel by airplane and stay at the Holiday Inn.


The dates of the overnight/out of town trip are scheduled for Thursday, March 19, 2020 through Sunday, March 22, 2020. One instructional day will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $7,000. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $500 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to travel to the National Tournament in Virginia Beach, VA


Attachments:
Overnight Gilroy Wrestling National Tournament
cc. Overnight/Out of Town Field Trip, Gilroy High School Wrestling Team, Walsh Ironman Tournament, Cuyahoga Falls, OH (Consent Item)
Rationale:

Wrestling Coach Daniel Cormier, accompanied by seven staff members, will travel with 14 students to Cuyahoga Falls, OH for the Walsh Ironman Tournament. They will travel by plane and stay at the Country Inn.


The dates of the overnight/out of town field trip are scheduled for Friday, December 6, 2019 through Saturday, December 7, 2019. No instructional day will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $7,000. This amount will be covered by fundraising efforts, Booster support, donations and the ASB wrestling program. There is an estimated cost of $500 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 14 Gilroy High students to travel to the Walsh Ironman Tournament in Cuyahoga Falls, OH.


Attachments:
Overnight Gilroy Wrestling Walsh Ironman
6. ACTION/INFORMATION ITEMS (Procedural Item)
a. Gilroy Unified School District Website Update (Information Item)
Quick Summary / Abstract:

Melanie Corona, Public Information Officer, will update the Gilroy Unified School District Board of Education  and the public about the GUSD Website.


Comments:

A review of the GUSD website will be provided.

Attachments:
Website Update
b. Update on the Enacted State Budget and Impact to the Gilroy Unified School District. (Information Item)
Quick Summary / Abstract:

Álvaro Meza, Assistant Superintendent of Business Services/C.B.O., will provide an update on the State Budget.

Comments:

The Gilroy Unified School District's Governing Board approved the 2019-20 Budget on June 13, 2019.  California Governor Newsom signed the State Budget Act on June 27, 2019.  Subsequently, several budget trailer bills were necessary to actually implement the Budget Act, a process which moved through the Legislature into July.  

Education Code Section (E.C.) 42127 specifies that the Gilroy Unified School District (GUSD) is required to have an approved budget by July 1. EC 42127(h) requires districts to update revenue and expenditure assumptions based on the Budget Act, within a 45-day period.  Budget revisions are necessary in the event that the Budget Act results in material differences from the GUSD's Board Approved Budget. 

The GUSD Budget has two key material differences to update: 

  1. The CalSTRS and CalPERS employer pension rates were reduced for two years, which was not previously incorporated into the Multi-Year Projection (MYP).  This is a one-time reduction to expenditures that can now be incorporated into the MYP.
  2. The State Budget Act also provided additional funding for preschool students with an Individualized Education Program (IEP), and equalization funding for Special Education Local Plan Areas (SELPA) that are below the statewide average.  Districts in Santa Clara do not currently have estimates on this additional funding, but our SELPA will be eligible for funding.  The GUSD budget will be revised once an estimate is provided.

The State Budget Act was signed June 27, 2019, and in accordance with the EC 42127(h), the Governing Board will receive an update on the expenditure and revenue assumptions prior to the 45 days, on August 8, 2019.  




Financial Impact:

The one-time reduction of employer paid pensions (CalSTRS & CalPERS), spread over two years will result in $1.3 million savings.

Recommended Motion:

This is an information item. 

Attachments:
45-day Revised Budget Presentation
Multi-Year Projection (MYP)
c. Resolution # 19/20-01 to Adopt Education Protection Account (EPA) Prop 30 Spending Plan for 2019-2020 (Action Item)
Quick Summary / Abstract:

Kimberly Smith, Director of Fiscal Services, will make a presentation about the adoption of the annual Prop 30 Resolution. 



Rationale:

The estimated Education Protection Account (EPA) revenue generated from Proposition 30 is $2,101,080 and requires a spending plan and public disclosure. The District is using EPA funds to fund teacher salaries.




 
Comments:

The EPA provides local educational agencies (LEAs) with general purpose state aid funding pursuant to Proposition 30, the Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012. EPA funding is a component of an LEA's total LCFF revenue or charter school general purpose entitlement.

The revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). Of the funds in the account, 89 percent is provided to K–12 education and 11 percent to community colleges.

Prop 55 became effective upon passage by the voters in November 2016. Prop 30 is an extension of these funds. There are no changes in the calculation nor distribution of the funds. All of the same LEA requirements and guidelines are in effect. The main change to this funding is the quarter % sales and use tax that was a source of revenue for this program has sunset and. Also, some of the EPA revenues were diverted to health-care costs for some children.   





Financial Impact:

The estimated $2,101,080 generated from EPA will fund teacher salaries.

 


Recommended Motion:

Board approval is recommended for Resolution #19/20-01 to Adopt Proposition 30 Education Protection Account Spending Plan for 2019-2020.




Attachments:
19/20-01 EPA Resolution
EPA 2019-20 EXPENDITURE PLAN
d. Appointment of a GUSD Board Member to the City Housing Advisory Committee (Discussion Item)
Quick Summary / Abstract:

The purpose of this item is to give the GUSD Board an opportunity to select a representative for the City Housing Advisory Committee.

Rationale:

The City Housing Advisory Committee members serve a two (2) year term.  This nine (9) member body is comprised of community stakeholders tasked with reviewing housing policies, programs and making recommendations to the City Council on housing-related matters.  


 
Recommended Motion:

Board direction and approval is sought regarding the appointment of a GUSD Board Member to the City Housing Advisory Committee.

Attachments:
Bylaws of City of Gilroy Housing Advisory Committee
e. Provisional Internship Permit Request: Mayracristal Aguilar, Las Animas Elementary, 4th Grade Dual Immersion Teacher (Spanish) (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Mayracristal Aguilar.





Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements. 

Mayracristal Aguilar has been offered the 4th Grade Dual Immersion (Spanish) teacher position at Las Animas Elementary. She will need a Provisional Internship Permit.




 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Mayracristal Aguilar.





Attachments:
PIP Mayra Aguilar
f. Variable Term Waiver Request: Iri Quiroz, Las Animas Elementary, 1st Grade Dual Immersion Teacher for Spanish (Bilingual Authorization Only) (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Variable Term Wavier for Bilingual Authorization for Iri Quiroz.




Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Variable Term Wavier while completing their requirements.

Iri Quiroz has been offered the 1st Grade Dual Immersion Teacher position at Las Animas Elementary School. She will need a waiver for the Bilingual Authorization in order to teach Dual Immersion.



 
Financial Impact:

This cost is within the proposed 2019-2020 budget.


Recommended Motion:

Board approval is recommended for the request of a Variable Term Waiver for a Bilingual Authorization for Iri Quiroz.

Attachments:
Iri Quiroz Variable Term Waiver BCLAD
g. Variable Term Waiver Request: Linda Vasquez, Las Animas Elementary, 3rd Grade Dual Immersion for Spanish (Bilingual Authorization Only) (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Variable Term Waiver for Bilingual Authorization for Linda Vasquez.


Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Variable Term Waiver while completing their requirements. 

Linda Vasquez has been offered the 3rd grade Dual Immersion (Spanish) position at Las Animas Elementary. She will need a waiver for the Bilingual Authorization in order to teach Dual Immersion. .



 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Variable Term Waiver for a Bilingual Authorization for Linda Vasquez.

Attachments:
Linda Vasquez Variable Term Waiver
h. Provisional Internship Permit Request: Kevin Bruce, Christopher High School/SDC-SH Special Education Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Kevin Bruce.


Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Kevin Bruce has been offered the SDC-SH Special Education teacher position at Christopher High School. He will need a Provisional Internship Permit.




 
Financial Impact:

This cost is within the proposed 2019-2020 budget.


Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Kevin Bruce.

Attachments:
Kevin Bruce Provisional Internship Permit
i. Provisional Internship Permit Request: Nadine Filippi, Brownell Middle School, 6th Grade Math/Science Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Nadine Filippe, 6th grade Math teacher at Brownell Middle School.




Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Nadine Filippe has been offered the 6th grade Math/Science teacher position at Brownell Middle School. She will need a Provisional Internship Permit.





 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Nadine Filippi, 6th grade Math/Science teacher at Brownell Middle School.




Attachments:
PIP Nadine Filippi
j. Provisional Internship Permit Request: Jamie Hall, Gilroy High School, Special Education Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Jamie Hall.



Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements. 

Jamie Hall has been offered the Special Education teacher position at Gilroy High School. She will need a Provisional Internship Permit.




 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Jamie Hall, Special Education Teacher. 



Attachments:
PIP Jamie Hall
k. Provisional Internship Permit Request: Prabha Hothur, Gilroy High School, Math Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Prabha Hothur.




Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Prabha Hothur has been offered the Math teacher position at Gilroy High School. She will need a Provisional Internship Permit.



 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Prabha Hothur.



Attachments:
PIP Prabha Hothur
l. Provisional Internship Permit Request: Eric Smith, Mt. Madonna High School, Resource Specialist (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Eric Smith.




Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements. 

Eric Smith has been offered the Resource Specialist position at Mt. Madonna Continuation High School. He will need a Provisional Internship Permit.



 
Financial Impact:

This cost is within the proposed 2019-2020 budget.



Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Eric Smith.



Attachments:
PIP Eric Smith
m. Provisional Internship Permit Request: Maria Velazquez, South Valley Middle School, 6th Grade Math/Science Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Maria Velazquez.



Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements. 

Maria Velazquez has been offered the South Valley 6th grade Math/Science teaching position at South Valley Middle School. She will need a Provisional Internship Permit.




 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Maria Velazquez.



Attachments:
PIP Maria Velazquez
n. Provisional Internship Permit Request: Hannah-Rose Larner, Rucker Elementary School, SDC Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Hannah-Rose Larner.





Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Hannah-Rose Larner has been offered the SDC teacher position at Rucker Elementary School. She will need a Provisional Internship Permit.




 
Financial Impact:

This cost is within the proposed 2019-2020 budget.





Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Hannah-Rose Larner.




Attachments:
PIP Hannah-Rose Larner
o. Provisional Internship Permit Request: Gloria Fox, Gilroy High School, Math Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Gloria Fox.




Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Gloria Fox has been offered the Math teacher position at Gilroy High School. She will need a Provisional Internship Permit.





 
Financial Impact:

This cost is within the proposed 2019-2020 budget.




Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Gloria Fox, Math Teacher at Gilroy High School.



Attachments:
PIP Gloria Fox
7. PUBLIC HEARING (Procedural Item)
a. Public Hearing: Negative Mitigated Declaration for the Brownell Middle School Modernization Project. (Discussion Item)
Quick Summary / Abstract:

The Gilroy Unified School District has prepared a Mitigated Negative Declaration (MND) for the Brownell Middle School Modernization Project. The MND has been circulated to the public for review according to the California Environmental Quality Act (CEQA)  section 15072 and 15073. As part of the public circulation, the District is conducting this public hearing to give the public a chance to submit comments about the MND to the District. 



Financial Impact:

This public hearing will have no financial impact on the District. 



Attachments:
Mitigated Negative Declaration Part 1
Mitigated Negative Declaration Part 2
Mitigated Negative Declaration Part 3
8. ACTION/INFORMATION ITEMS REGARDING FACILITIES AND MAINTENANCE (Procedural Item)
a. Approval of Mitigated Negative Declaration (MND) for the Brownell Middle School Modernization Project (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the Mitigated Negative Declaration (MND) for the Brownell Middle School Modernization Project for Board action. 




Rationale:

A Mitigated Negative Declaration (MND) was prepared by the Gilroy Unified School District for the Brownell Middle School Modernization Project. This document states that becaue of the mitigations to the projec.t, the project will have no significant effect on the environment. This document was prepared in conjunction with the California Environmental Quality Act (CEQA) consultants from School Site Solutions. It was presented to the public in multiple formats for review for 30 days and the District held a public hearing to collect any comments on the MND document. 



 
Comments:

Note that the Mitigated Negative Declaration (MND) is attached to this agenda as a public hearing item. 



Financial Impact:

No fiscal impact.

Recommended Motion:

Board approval is recommended for the Mitigated Negative Declaration (MND) for the Brownell Middle School Modernization Project. 



b. Contract with Earth Systems Pacific for Geotechnical Inspection and Observation for the Brownell Middle School Modernization Project (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present this contract with Earth Systems Pacific for Board action.




Rationale:

The Brownell Middle School Modernization Project is a Division of State Architect (DSA) project and requires a DSA-approved testing and laboratory firm for geotechnical testing and observation.



 
Comments:

On March 22, 2018, the Board authorized the Brownell Middle School Modernization Project.





Financial Impact:

$107,110 in Measure E funds have been allocated for this portion of the project. 


Recommended Motion:

Board approval is recommended to the contract with Earth Systems Pacific for geotechnical testing and observation services for the Brownell Middle School Modernization Project.



Attachments:
Brownell MS Contract
Brownell MS Proposal
9. BOARD MEMBER REPORTS (Information Item)
10. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
BOE Calendar August - November 2019
11. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:

The next REGULAR MEETING of the Board of Education will be held on Thursday, August 22, 2019 at 7810 Arroyo Circle, Gilroy. Closed Session will begin at 5:30 p.m., followed by the Regular Meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m. Friday, August 16, 2019.

12. ADJOURNMENT (Action Item)

Published: August 2, 2019, 4:45 PM

The resubmit was successful.