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Board of Education Regular Meeting
Gilroy USD
October 03, 2019 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session: 5:00 PM | Study Session: 5:30 PM | Regular Session: 7:00 PM

1. CALL TO ORDER (Procedural Item)
a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:00 PM) (Procedural Item)
a. REMOVAL/SUSPENSION/EXPULSION OF A STUDENT (Education Code 428912; 20 U.S.C. Section 1232g) Number of Cases: 3 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2020-02
  • 2020-03
  • 2020-04


b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
c. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Number of Cases (Action Item)Confidential agenda item.
d. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) Number of Cases (Action Item)Confidential agenda item.
e. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:

Employee Organization(s):

California School Employees Association (CSEA)

Gilroy Federation of Paraeducators (GFP)

Gilroy Teachers Association (GTA)

GUSD Management and Confidential Group

District Negotiator: Deborah Flores, Superintendent

3. STUDY SESSION (5:30 PM) (Procedural Item)
a. School Site Presentations - Ascencion Solorsano, Brownell & South Valley Middle Schools (Information Item)
Quick Summary / Abstract:

Principals, Hilda Keller, David Laboranti, and Guillermo Ramos will present the successes and areas of focus for their schools to the Board of Education.

Rationale:

The principals will provide a presentation to the Board highlighting the successes and areas of focus for the 2019-20 school year.

 
Comments:

In 2017, the school format of the presentations was adjusted by the Board of Education in order to focus on a few schools at a meeting rather than half the schools at once. Therefore, two schools (except for the middle schools when all three will present) will present at each Board meeting beginning in September through November 2019.

Financial Impact:

None

Attachments:
Brownell Presentation
Solorsano Presentation
South Valley Presentation
4. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:

This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting.

a. Pledge of Allegiance - South Valley Middle School (Guillermo Ramos, Principal) (Procedural Item)
b. Approval of Agenda (Action Item)
c. Recognitions (Information Item)
Quick Summary / Abstract:
  • CAASPP: Solorsano Middle School


d. General Public Comment (Procedural Item)
Quick Summary / Abstract:

At this time, members of the public may address the board on any item or any issues within the subject matter jurisdiction of the Board that is not listed on this agenda.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

e. Report of Action Taken in Closed Session (Procedural Item)
5. STUDENT BOARD MEMBER REPORT - Gabriel Kong, Dr. TJ Owens Gilroy Early College Academy (Information Item)
6. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
7. CONSENT AGENDA (Procedural Item)
a. Personnel Items (Consent Item)
Recommended Motion:

Board approval is recommended of the attached personnel items.



Attachments:
Personnel Items October 3, 2019
b. Approval of Board Meeting Minutes: September 19, 2019 (Action Item)
Attachments:
Board Meeting Minutes 9/19/19
c. Approval of California Department of Education (CDE) Continued Funding Application for Fiscal Year 2020-2021 (Consent Item)
Quick Summary / Abstract:





Rationale:

This application with the California Department of Education (CDE) is for continued Funding for Fiscal Year 2020-2021. The California State Preschool Program (CSPP) helps reduce the achievement gap by preparing three and four year olds for Kindergarten .

The State Preschool is fully enrolled with 192 preschool students at three sites: Swanston Lane, Rod Kelley, and Glen View.  Approximately 92% of preschool students served are English Language Learners.  The preschool also provides opportunities for special education inclusion.







 
Financial Impact:

This program is funded by County Office of Education (COE).





Recommended Motion:

Board approval is requested to approve the application for continued funding of services for 2020-2021.




Attachments:
Continued Funding 2020-21
d. NEW Agreement between the Gilroy Unified School District and the Santa Clara County District Attorney’s Office for the Parent Project Parent Education Workshops (not to exceed $8,400). (Consent Item)
Rationale:

The District seeks to contract with the Santa Clara County District Attorney’s Office for the Parent Project parent education classes at South Valley Middle school and Gilroy High School. The 12-week series is designed to address high risk behaviors in youth and includes practical action plans, tools, resources, activities and opportunities to share and receive support. The Parent Project series will be offered in Spanish and in English, and will serve 25-30 families for each program. 




 
Comments:

During the first six weeks, sessions will be three hours long. Participants will receive presentations on topics such as vaping and anxiety. Classes will be two hours long during the final 6 weeks of the program; during this time families will work with their peers to support each other.   

This program will help parents with:

  • Putting a stop to parent-child arguments
  • Improving their children’s grades and school attendance
  • Adopting effective ways to discipline strong-willed or out-of-control kids
  • Preventing (or stopping) their children from using drugs and alcohol
  • Recognizing and preventing gang involvement
  • Bringing love and fun back into the family

The Santa Clara County District’s Attorney’s Office provides its own proof of insurance. The agreement  must be approved by the Santa Clara County Counsel and will be signed once the review is complete.





Financial Impact:

The total cost of services will not exceed $8,400 and will be paid from School Linked Services (SLS) funds ($2,000) and Title I funds ($6,400) 





Recommended Motion:

Board approval is recommended for the agreement between the Gilroy Unified School District and the Santa Clara County District Attorney’s Office.  



Attachments:
DA's Certificate of Coverage
DA's Office Contract
e. AMENDMENT to the Existing Contract Between the Gilroy Unified School District and Be GLAD for Professional Development (not to exceed $57,600) (Consent Item)
Rationale:

The District has a Board approved contract in the amount of $33,600 with Be GLAD to provide six days of professional development in the Project GLAD (Guided Language Acquisition Design) model for teachers in grades 4 and 5 at Antonio del Buono, Glen View and Rucker schools. This proposed amendment adds two additional elementary sites, El Roble and Eliot, during the 2019-20 school year. The additional services in the amount of $24,000 will provide six days of professional development for teachers in grades 4 and 5 at Eliot and El Roble schools beginning January 2020. The GLAD training is designed to provide teachers with instructional strategies to support students’ language acquisition and literacy. 

With the amended proposal, all five elementary SEAL (Sobrato Early Academic Language) schools will be served. At each of these schools, teachers in kindergarten through third grade have completed training in the Sobrato Early Academic Language (SEAL) model. Providing GLAD training to teachers in grades 4 and 5 will allow students to continue to build language acquisition with an approach that integrates the curriculum and engages them in meaningful content. Teachers at the upper grades and administrators have expressed the desire to have a whole school approach for supporting students with common strategies that build upon one another throughout the grades. 

Be GLAD will provide two days of training in the theory and background of the GLAD model, followed by four days throughout the year of demonstration lessons and teacher planning time for unit development. In addition to the classroom teachers, literacy facilitators and district SEAL coaches will participate in the training in order to support implementation of the practices in all grades. 



 
Comments:

The GLAD model has been in existence for over 25 years and is very similar to the Sobrato Early Academic Language (SEAL) model. Many of the SEAL strategies are modeled after the GLAD instructional strategies. Both focus on presenting information to students using a thematic approach. Both models are focused on supporting English learners. Teachers in both models engage in collaborative planning and developing units integrating science, social studies and English language arts with specific attention to addressing the English language development standards.




Financial Impact:
The total cost of the amended professional development will not exceed $57,600. This includes the additional training cost of $24,000.  The training will be paid from Title III funds. 


Recommended Motion:

Board approval is recommended for the amended agreement between the Gilroy Unified School District and Be GLAD for professional development.



Attachments:
Amendment
Scope of work
Signed Contract
f. NEW Service Agreement with StaffRehab for the 2019-2020 School Year (not to exceed $112,073) (Consent Item)
Rationale:

StaffRehab provides special education support service providers to school districts throughout the United States. Gilroy Unified School District has a need to staff one (1) additional mental health provider to provide services to students with special needs. StaffRehab is able to provide a school-based mental health therapist to fill this need.







 
Comments:

The District has a responsibility to provide individual and group counseling for students who meet eligibility requirements and have services identified through their Individual Educational Plan (IEP). The Gilroy Unified School District services about 1,500 students with entitlement to special education services through an IEP. There are about 110  Students with mandated individual and group counseling services. The Gilroy Unified School District participates in the Local Education Agency (LEA) Billing Program with the Department of Health Care Services. Reimbursements through this program will be used to fund this additional position. This additional position will also allow enhanced services to be provided to the students placed in the District Therapeutic Programs. 







Financial Impact:

The total service agreement will not exceed $112,073.



Recommended Motion:

Approval of the service agreement with StaffRehab and the Gilroy Unified School District is recommended.    






Attachments:
Service Agreement
g. RENEWAL of Service Agreement with Therapy Zone 4 Kidz for the 2019-2020 School Year (not to exceed $2,200) (Consent Item)
Rationale:

This contract is  required for an Independent Educational Evaluation (IEE) in the area of occupational therapy per a settlement agreement that was approved last spring. 








 
Comments:

Federal regulations state unequivocally that parents of a child with a disability have a right to obtain an IEE. 34 C.F.R. 300.502 (a)(1). An IEE is broadly defined as “an evaluation conducted by a qualified examiner who is not employed by the public agency responsible for the education the child in question.” 34 C.F.R. 300.502(a)(3)(1). An IEE is not limited to evaluating only a child’s academic or cognitive skills, but may include the evaluation of any skill related to the child’s educational needs. Therapy Zone 4 Kidz is uniquely qualified to perform the necessary, IEE.




Financial Impact:

The total service agreement will not exceed $2,200.


Recommended Motion:
Approval of the service agreement with Therapy Zone 4 Kidz and the Gilroy Unified School District is recommended.

Attachments:
Service Agreement
h. RENEWAL Memorandum of Understanding (MOU) Between California State University Preparation Program (CalStateTEACH) and Gilroy Unified School District for Student Teaching ($0) (Consent Item)
Rationale:

The District has worked with CalStateTEACH for a number of years in placing students enrolled in their credentialing program as student teachers in classes under the direct supervision of Gilroy Unified School District teachers.

This agreement describes and confirms the expectations and responsibilities of the Parties regarding the Student Teaching Program through which University students enrolled in a credentialing program will gain experience in the public school setting.

Under the guidance of selected teachers, these students will student teach.






 
Financial Impact:

No financial impact.

Recommended Motion:

Approval of the MOU between Gilroy Unified School District and CalStateTEACH effective August 1, 2019, through July 31, 2022.


Attachments:
MOU with CalStateTEACH and GUSD, Student Teacher Placement
i. RENEWAL Memorandum of Understanding (MOU) Between California State University Preparation Program (CalStateTEACH) and Gilroy Unified School District for Students with Intern Credential ($0) (Consent Item)
Rationale:

The District has worked with CalStateTEACH for a number of years in placing students enrolled in their credentialing program to be interns in District classes under the direct supervision of Gilroy Unified School District teachers.

This agreement describes and confirms the expectations and responsibilities of the parties regarding the Internship Program through which University students who hold an intern credential from the California Commission on Teacher Credentialing (“Paid Interns”) will gain experience in the public school setting.







 
Financial Impact:

No financial impact to District budget.

Recommended Motion:

Approval of the MOU between Gilroy Unified School District and CalStateTEACH effective August 1, 2019  and ending July 31, 2022




Attachments:
MOU with CalState TEACH and GUSD, Intern
j. Overnight/Out of Town Field Trip, Christopher High School Company C Dance Team, Disney World, Orlando, FL (Consent Item)
Rationale:

Lead Instructor Sarah Stults, accompanied by one parent, will travel with eight Christopher High Company C Dance Team members to Disney World Resort, Orlando, FL. They will travel by airplane and stay at the Disney's All Star Sports Resort.

The dates of the overnight/out of town field tip are scheduled for Thursday, February 27, 2020 through Monday, March 2, 2020. Three instructional days will be impacted.



 
Financial Impact:

The estimated cost of this trip is $13,000. This amount will be covered by donations and fundraising. There is an estimated cost of $1,300 for students participating in this event.

Recommended Motion:

Board approval is recommended for up to eight Christopher High Company C Dance Team members to go to Disney World, Orlando, FL.


Attachments:
Overnight CHS Disney World
k. Overnight/Out of Town Field Trip, Gilroy High Wrestling, Reno, Nevada (Consent Item)
Rationale:

Coach Daniel Cormier, accompanied by five chaperones, will travel with 22 Gilroy High Wrestlers to Reno, Nevada. They will travel by district vehicle and stay at a hotel in the area.

The dates of the overnight/out of town field trip are scheduled for Thursday, December 12, 2019 through Saturday, December 14, 2019. Two instructional days will be impacted.




 
Financial Impact:

The estimated cost of this field tip is $3,500. This amount will be covered by the Gilroy High Wrestling budget. There is an estimated cost of $160 for students participating in this event.


Recommended Motion:

Board approval is recommended for up to 22 Gilroy High wrestlers to go to Reno, Nevada.

Attachments:
Overnight GHS Reno
l. Overnight/Out of Town Field Trip, Gilroy High School Wrestlers, Fountain Valley, CA (Consent Item)
Rationale:

Coach Daniel Cormier, accompanied by five school staff, will travel with 22 Gilroy High Wrestlers to Five Counties Tournament, Fountain Valley, CA. They will travel by district vehicle and stay at a hotel in the area.

The dates of the overnight/out of town field trip are scheduled for Thursday, January 9, 2020 through Saturday, January 12, 2020. Two instructional days will be impacted.




 
Financial Impact:

The estimated cost of this field trip is $4,200. This amount will be covered by the Gilroy High School Wrestling budget. There is an estimated cost of $190 for students participating in this event.

Recommended Motion:

Board approval is recommended for up to 15 Gilroy High wrestling to go to Fountain Valley, CA

Attachments:
Overnight GHS Fountain Valley
m. Purchase of Timer for Time-Keeping at Board Meetings (Consent Item)
Rationale:

At an open board meeting, the Board of Education has a designated time(s) for the public to speak directly to the Board on items on the Board agenda.

Public comment provides an avenue to make public statements to elected officials on matters of public concern. Public comments are regulated to a reasonable time of three (3) minutes.

The purpose of the timer is to assist the Board with consistently and accurately  timing during public comments through an automated process.


 
Comments:

There are several timekeeping solutions.  The following solutions were presented at the Facilities Sub-Committee for consideration: 

Solution

Description

Cost

Wireless /Tablet Option 1

Projects time on all board room displays and can be used from any location in the board room.

$486.38

Wireless / Tablet Option 2

Projects time to only one board room display and tablet docks to a designated space.

$863.38

Physical Timer Option 1

This traditional timer requires professional installation. Timer control is wireless.

$3662.50

Physical Timer Option 2

Both timer and timer control require professional installation and is a fixed installation.

$1,849.98



Financial Impact:

The total cost of the recommended solution is $486.38

Recommended Motion:

Staff recommend the wireless/casting solution, (Option 1) that will easily allow the time to be projected on all Board Room displays.


8. PUBLIC HEARING: FOR COMPLIANCE WITH EDUCATION CODE SECTION 60119 PUPIL TEXTBOOK AND INSTRUCTIONAL MATERIAL INCENTIVE PROGRAM FOR GRADES TK-12 (Procedural Item)
a. Certification of Sufficiency of Textbooks Resolution # 19/20-07 (Action Item)
Quick Summary / Abstract:

A public hearing will be held to discuss adoption of a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the state board.




Rationale:
Educational Code Section 60119 (as revised by Chapter 118, Status of 2005 and California Code of Regulations (CCR), Title 5, Section 9531) states that in order to be eligible to receive instructional material funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in  the district has sufficient textbooks or instructional materials in specified subject that are aligned to the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the state board.  Governing boards that have met the requirements of Education Code Section 60119 and have also certified compliance with the Instructional Materials Funding Realignment Program (IMFRP) requirements regarding provision of adopted standards-aligned instructional materials for all students (Education Code Section 60422) may spend 100% of any remaining IMFRP funds from that year’s allocation for other approved purposes.




 
Comments:

The Gilroy Unified School District has adopted and provided a sufficiency of materials for all students at all schools in the district.  The materials listed in the resolution are on the State Board of Education adopted list or are locally adopted.  Laboratory science equipment for science laboratory courses are available to students in grades 9-12.





Financial Impact:

The Instructional Materials budget for 2019-20 is $1,632,456.93



Recommended Motion:

Staff recommends the Board approve this resolution certificatification that students have sufficient textbooks or instructional materials in each subject area TK-12.  This includes laboratory science equipment for science laboratory in grades 9-12.



Attachments:
Public Hearing
Resolution of Sufficiency
Sufficiency Form
9. ACTION/INFORMATION ITEMS (Procedural Item)
a. Establishment of Classified Management Position - Emergency Preparedness and School Safety Coordinator (Action Item)
Quick Summary / Abstract:

The District is proposing to establish a new classified management position that oversees and coordinates disaster response and crisis management for the Gilroy Unified School District.  This position will replace the position of Energy Education Specialist.


Rationale:

Previously, the District’s coordination efforts for disaster response and crisis management were under the direction of Cheryl Galloway, Energy Education Specialist. Due to her recent resignation, the District is proposing to redesign the Energy Education Specialist position to shift the primary focus to safety and emergency preparation. This new management position will take a greater role in maintaining and monitoring District disaster response and crisis management, and the duties associated with Energy Education will be absorbed into existing positions within the District.


 
Financial Impact:
The salary schedule for this position ranges from $82,599 - $106,919, depending on experience. Additional statutory and benefit costs would depend on salary and selection of medical benefits, both of which could cost a maximum of approximately $54,000. Since this proposed position is replacing an established position at the same salary range, the cost of this position is already accounted for in the District’s proposed budget.
Recommended Motion:
District staff recommends that the Board of Education approve this item.
Attachments:
GUSD Emergency Preparedness and School Safety Coordinator (FINAL)
Management Salary Schedule 2019-2020 (CL) DRAFT
b. POSSIBLE ACTION: RESOLUTION #19/20-09 OF THE BOARD OF EDUCATION OF THE GILROY UNIFIED SCHOOL DISTRICT AUTHORIZING THE SALE AND ISSUANCE OF NOT TO EXCEED $125,000,000 AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION REFUNDING BONDS, IN ONE OR MORE SERIES, APPROVING THE FORMS OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF ONE OR MORE ESCROW AGREEMENTS, BOND PURCHASE AGREEMENTS AND CONTINUING DISCLOSURE CERTIFICATES, APPROVING THE FORM, AND AUTHORIZING A METHOD FOR REVIEW AND APPROVAL BY MEMBERS OF SAID BOARD, OF ONE OR MORE OFFICIAL STATEMENTS, AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS AND CERTIFICATES AND RELATED ACTIONS IN CONNECTION THEREWITH (Action Item)
Quick Summary / Abstract:

Álvaro Meza, Assistant Superintendent of Business Services/C.B.O., will introduce the item for possible Board action/information.


Comments:

The Board of Education is requested to approve the above-referenced resolution authorizing the issuance of not to exceed $125,000,000 of refunding bonds (the “Refunding Bonds”) (i) to refund all of the outstanding Gilroy Unified School District (County of Santa Clara, California) General Obligation Bonds, Election of 2008, Series 2013 (the “Prior 2013 District New Money Bonds”) and the Gilroy Unified School District (County of Santa Clara, California) General Obligation Refunding Bonds, Series 2013 (the “Prior 2013 District Refunding Bonds” and together with the Prior 2013 District New Money Bonds, the “Prior District Bonds”) and the corresponding Gilroy School Facilities Financing Authority General Obligation Revenue Bonds, Series A (the “Prior Authority Bonds” and together with the Prior District Bonds, the “Prior Bonds”), and (ii) to pay costs of issuance of the Refunding Bonds.

This refunding is expected to generate savings for the District’s taxpayers. This refunding will reduce aggregate property taxes and will not increase the term of the outstanding Prior Bonds. Staff wishes to proceed with the refunding.

The Refunding Bonds will be sold and issued by the District.  Isom Advisors, a Division of Urban Futures, Inc. will serve as the municipal advisor for the transaction.  Orrick, Herrington & Sutcliffe LLP will serve as bond and disclosure counsel.  The underwriter for the Refunding Bonds will be Raymond James & Associates, Inc.

The Board of Education is asked to approve the above-referenced resolution to authorize the issuance of the Refunding Bonds and the refunding of the Prior Bonds and approve various documents and actions, as follows:

1.         Resolution. The resolution authorizes the issuance of the Refunding Bonds and establishes parameters for the terms thereof, approves the forms of and authorizes the execution and delivery of the financing documents (including the Bond Purchase Agreement, the Escrow Agreement and the Continuing Disclosure Certificate), and sets forth the security provisions for the Refunding Bonds and the covenants of the District to bond owners.

2.         Bond Purchase Agreement. The Bond Purchase Agreement will specify the purchase price of the Refunding Bonds to be paid by the underwriter, the interest rates, maturity dates and principal amounts of each maturity of the Refunding Bonds, the date, time and place of the closing of the Refunding Bond issue, the allocation of the expenses incurred in connection with the Refunding Bond issue, the parties’ representations to and agreements with each other and the conditions which the District must satisfy before the underwriter becomes obligated to purchase the Refunding Bonds.

3.         Escrow Agreement. The Escrow Agreement sets forth the terms for the refunding of the outstanding Prior Bonds to be refunded, including the deposit and investment of moneys to be held by the escrow bank and the terms for paying the Prior Bonds prior to the redemption date or through maturity, as applicable, and redeeming the Prior Bonds that are callable early on the redemption date.

4.         Continuing Disclosure Certificate. Federal securities laws indirectly require districts to disclose and annually update certain financial and operating information relevant to the security and repayment of bonds. The Continuing Disclosure Certificate contains the undertakings of the District to provide the ongoing disclosure in the form of annual reports and event notices.

5.         Official Statement.  The Official Statement (in its preliminary and final form) is used to provide information to investors and

Financial Impact:

The Refunding Bonds will be paid from taxes on property within the District levied and collected by the County of Santa Clara.  There are no budget implications.  The Refunding would save taxpayers.



Recommended Motion:

It is recommended that the Board of Education approve the attached resolution and authorize staff to take the necessary steps to complete the refunding.



Attachments:
Bond Purchase Agreement
Continuing Disclosure Certificate
Escrow Agreement
GO refunding, Board presentation for 10.3.19
Prelim. Official Statement
Resolution 19/20-09
10. ADJOURN TO MEETING OF THE GILROY SCHOOL FACILITIES FINANCING AUTHORITY (Procedural Item)
a. POSSIBLE ACTION ON RESOLUTION #19/20-08, RESOLUTION OF THE BOARD OF DIRECTORS OF THE GILROY SCHOOL FACILITIES FINANCING AUTHORITY AUTHORIZING THE EXECUTION AND DELIVERY BY THE AUTHORITY OF ONE OR MORE ESCROW AGREEMENTS IN CONNECTION WITH THE ISSUANCE OF GILROY UNIFIED SCHOOL DISTRICT (SANTA CLARA COUNTY, CALIFORNIA) GENERAL OBLIGATION REFUNDING BONDS AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS AND CERTIFICATES AND RELATED ACTIONS IN CONNECTION THEREWITH (Action Item)
Quick Summary / Abstract:

Álvaro Meza, Assistant Superintendent of Business Services/C.B.O., will introduce the item for possible Board action/information.







Comments:

The Board of Trustees of the Gilroy School Facilities Financing Authority (the “Authority”) is requested to approve the above-referenced resolution authorizing the execution and delivery of an Escrow Agreement in connection with the refunding of the all of the outstanding Gilroy Unified School District (County of Santa Clara, California) General Obligation Bonds, Election of 2008, Series 2013 (the “Prior 2013 District New Money Bonds”) and the Gilroy Unified School District (County of Santa Clara, California) General Obligation Refunding Bonds, Series 2013 (the “Prior 2013 District Refunding Bonds” and together with the Prior 2013 District New Money Bonds, the “Prior District Bonds”) and the corresponding Gilroy School Facilities Financing Authority General Obligation Revenue Bonds, Series A (the “Prior Authority Bonds” and together with the Prior District Bonds, the “Prior Bonds”).

This refunding is expected to generate savings for the District’s taxpayers. This refunding will reduce aggregate property taxes and will not increase the term of the outstanding Prior Bonds. Staff wishes to proceed with the refunding.

The Board of Trustees is asked to approve the above-referenced resolution to authorize the execution and delivery of the Escrow Agreement in connection with the refunding of the outstanding Prior Bonds and approve various documents and actions, as follows:

1.         Resolution. The resolution authorizes the execution and delivery by the Authority of an Escrow Agreement in connection with the refunding of the Prior Bonds.

2.         Escrow Agreement. The Escrow Agreement sets forth the terms for the refunding of the outstanding Prior Bonds to be refunded, including the deposit and investment of moneys to be held by the escrow bank and the terms for paying the Prior Bonds prior to the redemption date or through maturity, as applicable, and redeeming the Prior Bonds that are callable early on the redemption date.



Financial Impact:

Refunding the General Obligation Bonds would result in taxpayer savings.  

Recommended Motion:

It is recommended that the Board of Trustees approve the attached resolution #19/20-08, and authorize staff to take the necessary steps to execute and deliver the Escrow Agreement in connection with the refunding.



Attachments:
Authority Resolution
Escrow Agreement - GUSD GO Refunding Bonds
11. RECONVENE TO REGULAR MEETING: ACTION/INFORMATION ITEMS REGARDING FACILITIES AND MAINTENANCE (Procedural Item)
a. Approval of Contract with Consolidated Engineering Labs for Special Inspections for the Gilroy High School Pool Project (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract with Consolidated Engineering Labs to perform all special inspections for the Gilroy High School pool project.

Financial Impact:
 $31,543.60 in Measure E funds have been allocated for this project.

Recommended Motion:

Board approval is recommended for the contract with Consolidated Engineering Labs. 

Attachments:
Consolidated Engineering Contract
Consolidated Engineering Proposal
GHS pool cost matrix, 10.3.19
b. Approval of Contract with Cleary Consultants for Geotechnical Services for the Gilroy High School Pool Project (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with Cleary Consultants for Geotechnical Inspection Services for the Gilroy High School Pool Project.




Rationale:

Cleary Consultants will perform geotechnical inspections throughout the construction process as will be required by the inspector and the Division of State Architect (DSA). 



 
Financial Impact:
 $47,300 in Measure E funds have been allocated for this project.

Recommended Motion:

Board approval is recommended for the contract with Cleary Consultants. 


Attachments:
Cleary Consultants Inc. Contract
Cleary Consultants Inc. Proposal
GHS pool cost matrix, 10.3.19
c. Approval of Contract with EnviroScience, Inc., for Hazardous Abatement Report for the Portable Project at Gilroy High School (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract with Enviro Science, Inc., to generate a hazardous abatement report for portables P1-P9 at Gilroy High School.


Rationale:

It is required to have a hazardous abatement report generated prior to any destruction of buildings. Enviro Science will conduct an assessment and generate a report for these portables prior to their destruction. 


 
Financial Impact:
$2,985 in Measure E funds have been allocated for this project.

Recommended Motion:

Board approval is recommended for the contract with EnviroScience, Inc. 


Attachments:
EnviroScience Contract GHS Portables
EnviroScience Proposal GHS Portables
GHS portables matrix, 10.3.19
d. Approval of Ratification of the Cost of Services with Cottage Floors for the Floor Replacements and Repairs at Multiple Sites Over the Summer Break (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present for ratification of the cost of services with Cottage Floors. 


Rationale:

Every spring, the Maintenance Department contacts all Gilroy Unified School District school sites for any concerns about floors. Very few requests for floor concerns were given to Maintenance before the end of the school year. After the end of the school year, many sites reported floors needing replacement or repairs. The summer team cleaning crews also reported floor concerns.

All reports and concerns were checked. Floors that were worn and possible safety issues were evaluated, quoted and scheduled with Cottage Floors as needed over the summer break. 



 
Comments:

Cottage Floors replaced and repaired floors at Luigi Elementary School, Solorsano Middle School, Las Animas Elementary School, South Valley Middle School, El Roble Elementary and Gilroy High over the summer break. Cottage Floors also made several minor repairs at various sites over the break. The total cost of floor replacement and repairs by Cottage Floors over the summer was $66,174.92

The Facilities Subcommittee was informed and updated on this project over the summer.



Financial Impact:

$66,174.92 was funded through Routine Restricted Maintenance,


Recommended Motion:

Board approval is recommended for the ratification of the cost of services with Cottage Floors.

Attachments:
Cottage Floors 2019 Floor Replacements District Contract
Cottage Floors 2019 Summer Floor Replacements Invoices
e. Approval of Ratification of the Cost of Services with EF&S Concrete, Inc. for the Underground Sinkhole Repairs at Las Animas School (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present the cost of services with EF&S Concrete, Inc.

Rationale:

At the end of the 2018-19 school year, Las Animas Elementary School reported holes developing in the asphalt driveway alongside the MPR. The Maintenance Department staff checked the situation and determined that the underground rainwater drain lines were failing, creating sinkholes under the asphalt. This type of repair is beyond the capabilities of the Maintenance crew and district equipment.



 
Comments:

The repair of the drain lines and sinkhole were considered urgent and needed to be completed before school was back in session on August 14, 2019. EF&S excavated the area, made the repairs to the drain lines, refilled the areas and repaired the asphalt before the beginning of 2019-20 school year. The cost of repairs was $8,500.

The Facilities Subcommittee was informed and updated on this project over the summer.




Financial Impact:

$8,500 was funded through Routine Restricted Maintenance, 


Recommended Motion:

Board approval is recommended for the ratification of this cost of services with EF&S. 

Attachments:
Las Animas Sinkhole Repairs EF&S
Las Animas Sinkhole Repairs EF&S District Contract
f. Approval of Ratification of the Cost of Services with EF&S Concrete, Inc. for the Replacement of Damaged and Deteriorating Sidewalks Around Eliot School (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present the cost of services with EF&S Concrete, Inc.


Rationale:

The City of Gilroy sidewalks near Eliot Elementary School — on East Seventh Street, Chestnut Street and Old Gilroy Street — were in poor condition and in need of replacement as per the City of Gilroy 50/50 Sidewalk Replacement Program. The City of Gilroy developed the scope of work that was bid out to three local concrete contractors.


 
Comments:

EF&S Concrete provided the lowest quote of $67,790, with a City of Gilroy reimbursement to the District of  $38,190. The reimbursement check from the City was issued on September 19, 2019.

The Facilities Subcommittee was informed and updated on this project over the summer



Financial Impact:

$67,790 was funded through Routine Restricted Maintenance. The City of Gilroy is reimbursing the District $38,190.



Recommended Motion:

Board approval is recommended for the ratification of the cost of services with EF&S. 

Attachments:
Eliot Sidewalk EF&S
Eliot Sidewalk EF&S District Contract
g. Approval of Ratification of the Cost of Services with Overhaul Construction for the Repairs Made to the Gilroy High School Portable Restroom (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present for ratification the scope of work with Overhaul Construction.


Rationale:

Last March, Overhaul Construction was brought in to repair the damaged portable restrooms at the front of Gilroy High School campus.The damages were mostly to the subfloor and substructures and caused by various areas of ongoing water intrusion.


 
Comments:

Overhaul addressed the areas of water intrusion and made complete repairs to the buildings. Overhaul Construction has been a proven performer and contractor for the district with District portable building needs and repairs. This item has been delayed in coming to the Board for ratification because of a delay in obtaining the correct signatures in the correct locations on the District contract.




Financial Impact:

$47,500 was funded through Routine Restricted Maintenance.



Recommended Motion:

Board approval is recommended for the ratification of the cost of services with Overhaul Construction.

Attachments:
Overhaul Construction GHS Restroom Repairs
Overhaul Construction GHS Restroom Repairs District Contract
12. BOARD MEMBER REPORTS (Information Item)
13. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
Board Agenda Calendar Oct. 17 - Dec. 2019
14. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:

The next REGULAR MEETING of the Board of Education will be held on Thursday, October 17, 2019 at 7810 Arroyo Circle, Gilroy. Closed Session will begin at 5:00 p.m., Study Session will begin at 6:00 p.m. followed by the Regular Meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m. on Friday, October 11th.


15. ADJOURNMENT (Action Item)

Published: September 27, 2019, 1:37 PM

The resubmit was successful.