banner

Board of Education Regular Meeting
Gilroy USD
November 07, 2019 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session: 5:00 PM | Study Session: 5:30 PM | Regular Session: 7:00 PM

1. CALL TO ORDER (Procedural Item)
a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:00 PM) (Procedural Item)
a. REMOVAL/SUSPENSION/EXPULSION OF A STUDENT (Education Code 428912; 20 U.S.C. Section 1232g) Number of Cases: 4 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2020-01
  • 2020-05
  • 2020-06
  • 2020-07
b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
c. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Number of Cases (Action Item)Confidential agenda item.
d. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) Number of Cases: (Action Item)Confidential agenda item.
e. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:

Employee Organization(s):

California School Employees Association (CSEA)

Gilroy Federation of Paraeducators (GFP)

Gilroy Teachers Association (GTA)

GUSD Management and Confidential Group

District Negotiator: Deborah Flores, Superintendent

3. STUDY SESSION (5:30 PM) (Procedural Item)
a. School Site Presentations – Antonio Del Buono Elementary, Eliot Elementary & Luigi Aprea Elementary (Information Item)
Quick Summary / Abstract:

Principals Velia Codiga (Antonio Del Buono Elementary), Maricela Rivera (Eliot Elementary) and Michael Kelly (Luigi Aprea Elementary) will present the successes and areas of focus for their schools to the Board of Education.




Rationale:

The principals will provide a presentation to the Board highlighting the successes and areas of focus for the 2019-20 school year.



 
Comments:

In 2017, the school format of the presentations was adjusted by the Board of Education in order to focus on a few schools at a meeting rather than half the schools at once. Therefore, two-three schools will present at each Board meeting beginning in September through November 2019.



Financial Impact:

None

Attachments:
ADB Presentation
Eliot Presentation
Luigi Presentation
4. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:

This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting.

a. Pledge of Allegiance - Antonio Del Buono Elementary School (Velia Codiga, Principal) (Procedural Item)
b. Approval of Agenda (Action Item)
c. Recognitions (Information Item)
Quick Summary / Abstract:
  • Safe Routes to School Award
  • PBIS Eliot Elementary
  • YMCA Fall-Anthropy Awardee, Velia Codiga
  • CAASPP - Antonio Del Buono, Luigi & Eliot Elementary
d. General Public Comment (Procedural Item)
Quick Summary / Abstract:

At this time, members of the public may address the board on any item or any issues within the subject matter jurisdiction of the Board that is not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.


e. Report of Action Taken in Closed Session (Procedural Item)
5. STUDENT BOARD MEMBER REPORT - Jazmine Lee, Mt. Madonna High School (Information Item)
6. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
7. CONSENT AGENDA (Procedural Item)
a. INCREASE Service Agreement with Inclusion Collaborative, the Santa Clara County Office of Education (SCCOE) for the 2019-2020 School Year (not to exceed $6,000) (Consent Item)
Rationale:

The increase to this service agreement is necessary to provide professional development (PD) training.




 
Comments:

This service agreement will provide additional professional development for the remaining dates this school year for general education teachers and special educational teachers.  





Financial Impact:

The initial Service Agreement amount was $3,000. The increase is $6,000. The overall services agreement is $9,000.




Recommended Motion:

Approval of the Increase to the Service Agreement with Inclusion Collaborative, the Santa Clara County Office of Education (SCCOE) and the Gilroy Unified School District is recommended.



Attachments:
Amendment 1
Original Service Agreement
b. NEW Memorandum of Understanding (MOU) between The Gilroy Unified School District and Santa Clara County Office of Education for implementation of the Gilroy Academic Increase in Mathematics (GAIM) grant for the 2019-20 school year (Consent Item)
Quick Summary / Abstract:




Rationale:

The Santa Clara County Office of Education (SCCOE) applied for the Silicon Valley Community Foundation’s  Accelerating Student Success in the Common Core Grant on behalf of the Gilroy Unified School District.  The grant in the amount of $200,000 was received for the school year 2019-20. The project is called the Gilroy Academic Increase in Mathematics (GAIM).



 
Comments:

Participating teachers will engage in 36 hours of professional learning at a GUSD school site.  The focus will be on integrating literacy in the mathematics classroom. Professional learning sessions will take place on one Saturday, during after-school sessions and at a Summer Institute June 8-11, 2020. Participation in the project is voluntary; teachers who complete the project will receive a $1650 stipend.

Participants will be;

  • 4th and 5th grade teachers from Las Animas and Rod Kelley Elementary Schools.
  • 4 Expanded Learning Leaders that serve students at these school sites.
  • Additional interested 4th and 5th grade teachers from other elementary schools in the District will also be included to complete the number of teachers totaling 19.

The objectives for GAIM are as follows:

(1) Increase participant’s (teachers/ Extended Day Leaders) knowledge and effectiveness in implementing mathematical literacy that address Common Core Standards through UDL (Universal Design for Learning)  strategies and within the MTSS (Multi-Tiered System of Support) framework

(2) Increase participants self-reported competence, efficacy, and attitudes towards mathematical literacy

(3) Improve student academic performance in mathematical literacy

(4) Engage parents/ guardians in math activities to emphasize the significance of math achievement

(5) Implement a high-quality evaluation which provides evidence of the feasibility of the intervention as a promising practice in low-income schools












Financial Impact:

All professional development and stipends will be paid for through the Silicon Valley Community Foundation’s  Accelerating Student Success in the Common Core Grant.



Recommended Motion:

Board approval is recommended for the agreement between the Gilroy Unified School District and the Santa Clara County Office of Education for implementation of the Gilroy Academic Increase in Mathematics (GAIM) grant.




Attachments:
MOU
c. Personnel Items (Consent Item)
Recommended Motion:
Board approval is recommended of the attached personnel items.

Attachments:
Personnel Items November 7, 2019
d. Approval of Board Meeting Minutes: October 17, 2019 (Action Item)
Attachments:
Board Meeting Minutes 10/17/19
e. NEW Agreement between the Gilroy Unified School District and the Santa Clara County District Attorney’s Office for the Parent Project Parent Education Workshops (not to exceed $8,400). (Consent Item)
Rationale:

The District seeks to contract with the Santa Clara County District Attorney’s Office for the Parent Project parent education classes at South Valley Middle School and Gilroy High School. The 12-week series is designed to address high risk behaviors in youth and includes practical action plans, tools, resources, activities and opportunities to share and receive support. The Parent Project series will be offered in Spanish and in English and will serve 25-30 families for each program. 





 
Comments:

During the first six weeks, sessions will be three hours long. Participants will receive presentations on topics such as vaping and anxiety. Classes will be two hours long during the final 6 weeks of the program. During this time families will work with their peers to support each other.   

This program will help parents with:

  • Putting a stop to parent-child arguments
  • Improving their children’s grades and school attendance
  • Adopting effective ways to discipline strong-willed or out-of-control kids
  • Preventing (or stopping) their children from using drugs and alcohol
  • Recognizing and preventing gang involvement
  • Bringing love and fun back into the family



Financial Impact:

The total cost of services will not exceed $8,400 and will be paid from School Linked Services (SLS) funds ($2,000) and Title I funds ($6,400) 



Recommended Motion:

Board approval is recommended for the agreement between the Gilroy Unified School District and the Santa Clara County District Attorney’s Office.  

 

 

This agreement has been reviewed by legal counsel.



Attachments:
Letter of Insurance
Signed Contract
f. NEW Service Agreement with Center for Employment (not to exceed $7,905) (Consent Item)
Rationale:

This contract is required for the total cost of tuition per a settlement agreement that was approved on October 17, 2019.




 
Comments:



Financial Impact:
The total service agreement amount will not exceed $7,905.

Recommended Motion:

Approval of the service agreement with Center for Employment and the Gilroy Unified School District is recommended.



Attachments:
Service Agreement
g. INCREASE of Master Contract with Rebekah Children’s Services, Phoenix, Non-Public School (NPS) for the 2019-2020 School Year (not to exceed $65,491.20) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students.  When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs.  All other program options are carefully considered for students before NPS placements are made.

Phoenix Non-Public School is located on the campus of Rebekah’s Children Services in Gilroy, CA. Phoenix provides a safe, nurturing and structured environment with academic and therapeutic supports for students who are not successful in public school settings. 






 
Comments:

In addition, Gilroy Unified School District contracts for intensive counseling services for students who have counseling services designated on their Individualized Education Program (IEP). The Gilroy Unified School District has one (1) additional student receiving services and also an increase of services for two (2) existing students from the IEP meetings that recommended an increase in services.






Financial Impact:

The initial Master Contract amount was $ 538,780.40. The increase for these services is $65,491.20. The new  master contract is $604,271.60.




Recommended Motion:

Approval of the increase of master contract with Rebekah Children’s Services and the Gilroy Unified School District is recommended.




Attachments:
Amendment 1
Original Master Contract
h. RENEWAL of Master Contract with Second Start Pine Hill for the 2019-2020 School Year (not to exceed $53,246.40) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students.  When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs.  All other program options are carefully considered for students before NPS placements are made.

The Pine Hill School, a Non-Public School located in San Jose, CA., provides a multi-disciplinary, academic and therapeutic program for developmentally disabled and emotionally troubled special needs children and adolescents.




 
Comments:

Special Education students are placed in a Non-Public School setting when their educational and/or emotional needs go beyond what the District or County Office of Education can provide.  One (1) Gilroy Unified students will receive services from Pine Hill School.

A copy of the Master Contract is provided for review.  This contract meets the requirements of Section 56366 of the Education Code and is used by all districts within the SELPA.  Overall, it delineates responsibilities on the part of the NPS and provisions for payment.




Financial Impact:

The total RENEWAL of the master contract amount will not exceed $53,246.40




Recommended Motion:

Approval of the master contract with Second Start Pine Hill School and the Gilroy Unified School District is recommended.





Attachments:
Master Contract
i. Out of State Conference California Association of Directors of Activities (CADA) for Multiple Employees Overnight Out-of-State Conference in Reno, NV (Consent Item)
Rationale:

The dates of the overnight out-of-state conference in Reno, NV, are from Tuesday, March 3, 2020, through Saturday, March 7, 2020. The California Association of Directors is the largest event in the nation for Activities Directors. The CADA organization is the number one organization in the United State for teaching and developing leadership skills that students will use for the rest of their lives as they learn to serve their schools, communities and families. The convention will provide the tools and resources necessary to teach these skills.

Cabinet has reviewed and recommends the following Gilroy Unified School Direct employees attend the conference to represent their respective sites:

Gilroy High School:

Elizabeth Gutierrez, Assistant Principal

Christopher Leong, Activities Director


Christopher High School:

Julie Berggren, Assistant Principal

Gretchen Yoder-Schrock, Activities Director


Ascencion Solorsano Middle School:

Hilda Keller, Principal

Anthony Fuccella, P.E. Department Chair

Francisca Martinez-Garcia, Counselor


Brownell Middle School:

David Laboranti, Principal

Kymberli Brower, Teacher and ASB Adviser


South Valley Middle School:

Manuel Lopez, Assistant Principal

Rachael Cornaggia, Math Department Chair

Cynthia Villagomez, Teacher





 
Financial Impact:

The approximate cost of the trip is $2,000 per person and will be covered by LCAP Goal 3 from the Gilroy High School, Christopher High School, Brownell Middle School and Ascencion Solorsano Middle School budgets. South Valley Middle School will be funded under the Comprehensive Support and Intervention budget.



Recommended Motion:

Board approval is recommended for employees to attend the California Association of Directors of Activities (CADA) Conference in Reno, NV


Attachments:
CADA Conference
j. Overnight/Out of Town Field Trip, Gilroy High School Wrestling, Fountain Valley, CA (Consent Item)
Rationale:

Coach Daniel Cormier, accompanied by five chaperones, will travel with 14 Gilroy High Wrestlers to Fountain Valley, CA to compete in the Five Counties Wrestling Tournament. They will travel by private cars and stay at the Hilton Anaheim.

The dates of the overnight/out of town field trip are scheduled for Thursday, January 9, 2020 through Sunday, January 12, 2020. One (1) instructional day will be impacted.





 
Financial Impact:

The estimated cost of this field trip is $4,500. This amount will be covered by the Gilroy High Wrestling budget. There is an estimated cost of $300 per student participating in this event.

Recommended Motion:

Board approval is recommended for up to 14 Gilroy High wrestlers to go to Fountain Valley, CA.


Attachments:
Overnight GHS Wrestling
k. Overnight/Out of Town Field Trip - Gilroy High School Future Farmers of America (FFA) State Conference, Anaheim, CA (Consent Item)
Rationale:

Teacher Elida Moore, accompanied by three Gilroy High School staff members will travel with 20 Gilroy High students to Anaheim, CA, to participate in the FFA State Conference. They will travel by private car and stay at the Candy Cane Hotel.

The dates of the overnight/out of town field trip are scheduled for Thursday, April 22,2020 through Monday, April 27, 2020. Two (2) instructional days will be impacted.





 
Financial Impact:

The estimated cost of this field trip is $16,000. This amount will be covered by the Agriculture Incentive Grant (AIG), Career Technical Education (CTE), and Perkins. There is an estimated cost of $700 per student participating in this event.


Recommended Motion:

Board approval is recommended for up to 20 Gilroy High students to go to Anaheim, CA.


Attachments:
Overnight GHS FFA
l. Overnight/Out of Town Field Trip, Christopher High School Grad Nite, Magic Mountain Amusement Park, Valencia, CA (Consent Item)
Rationale:

Teacher Gretchen Yoder-Schrock, accompanied by 14 staff members, will travel with approximately 250 graduating seniors to Magic Mountain in Valencia, CA. They will travel by charter bus.

The dates of the overnight/out of town field trip are scheduled for Thursday, May 28, 2020 through Friday, May 29,2020. One (1) instructional day will be impacted.




 
Financial Impact:

The estimated cost of this field trip is $40,500. This amount will be covered by fundraising efforts, ASB and donations. There is an estimated cost of $195 for students participating in this event.

Recommended Motion:

Board approval is recommended for up to 250 Christopher High seniors to travel to Magic Mountain in Valencia, CA.


Attachments:
Overnight CHS Grad Nite
m. Overnight/Out of Town Field Trip, Christopher High Wind Ensemble, Seattle, WA (Consent Item)
Rationale:

Teacher Zeb Bellon, accompanied by nine chaperones, will travel with 40 Christopher High Band members to Seattle, WA, to attend Cavalcade USA. They will travel by charter bus.

The dates of the overnight/out of town field trip are scheduled for Wednesday, April 1, 2020 through Sunday, April 5, 2020. Three instructional days will be impacted.




 
Financial Impact:

The estimated cost of this field trip is $40,000. This amount will be covered by the Christopher Band Community Organization budget. There is an estimated cost of $900 per student participating in this event.


Recommended Motion:

Board approval is recommended for up to 40 Christopher High School Band members to go to Seattle, Washington.


Attachments:
Overnight CHS Band
8. ACTION/INFORMATION ITEMS (Procedural Item)
a. Annual Developer Fee Report for 2018-2019 (Information Item)
Quick Summary / Abstract:

Anna O'Connor, Fiscal Services Controller, will present the Annual Developer Fee Report to the Governing Board. 



Rationale:

SB 50, which became law on November 4, 1998, upon the passage of Proposition 1A, provided school districts with the authority to impose three different levels of fees on residential development. Commercial and industrial development projects are subject to Level 1 fees.

Level 1 fees as authorized by Government Code Section 65995 authorizes school districts to collect fees on future development of no more than $3.79 (K-12) per square foot for residential construction and $0.61 (K-12) for commercial/industrial construction. Level 1 fees are adjusted every two years according to the inflation rate for Class B construction as determined by the State Allocation Board (SAB). Government Code Section 66001 requires that a reasonable relationship exist between the amount and use of the fees and the development on which the fees are to be charged. Level 1 fees increased with SAB action on January 24, 2018.

Level 2 fees were established by SB50 under Government Code Section 65995.5. For a school district to impose Level 2 fees, a School Facilities Needs Analysis must be prepared in accordance with Government Code Section 65995.6. The school district must also meet two out of four statutory requirements set forth in Government Code Section 65995.5(b)(3) and have received State Allocation Board approval on an eligibility application that meets the eligibility requirements for new construction funding.

Note: GUSD does not meet the State Eligibility Requirements set forth by Section 65995.5(b)(1), which are required to impose Level 2 fees

Level 3 fees are intended to represent 100% of the new construction projects and are essentially double the Level 2 fees. To qualify for Level 3 fees, a school district must quality for Level 2 fees, and there must be a lack of State funds for new construction projects, and the State Allocation Board must determine that State funds are not available for new construction projects. Under Government Code Section 65995.7 "State funds are not available if the State Allocation Board is no longer approving apportionments for new construction pursuant to Article 5 (commencing with Section 17072.20) of Chapter 12.5 of Part 10 of the Education Code due to a lack of funds available for new construction."





 
Comments:

The total Developer Fees collected in 2018-2019 were $2,790,279.   The interest earned in the fund was $54,335. Table A on the attached summarizes expenditures totaling $2,499,315. The Gilroy High School Math Building and the Annual Debt Service on the 2008 Facility Projects financed by the Certificate of Participation (COP) accounted for most of the expenditures.

Table B shows the 1st Interim Budget for Developer Fees in 2019-2020. The total revenues are estimated to be $2,000,000. The total fees collected as of October 25, 2019 were $171,624.  The total expenditures for the Fund are projected to be $1.8 million. The ending balance is anticipated to be $3.4 million at the end of 2019-2020.





Financial Impact:



Recommended Motion:

Board approval is recommended for the 2018-2019 Annual Developer Fee Report.



Attachments:
Annual Developer Fee Report
b. Proposed Elementary Boundary Adjustments to Implement the Antonio Del Buono (ADB) School Closure for 2020-21 School Year (Action Item)
Quick Summary / Abstract:

Álvaro Meza, Assistant Superintendent of Business Services/C.B.O., will present the proposed boundary changes for 2020-21 to implement the Antonio Del Buono Elementary School closure.


Rationale:


 
Comments:

On September 5, 2019, the Governing Board deliberated and took action on closing an elementary school, and took action to close Antonio Del Buono Elementary School (ADB), effective for the 2020-21 school year.  This action was necessary because of the decline in enrollment focused in the elementary grade span, historically low births in Gilroy, and lower student generation rates from new residential developments.  

A District Transition Team (DTT) was been established to implement the school closure of ADB.  The DTT has identified the first critical step in this process to make the necessary boundary adjustments and take all necessary outreach efforts in informing the community, students and staff of the changes.  A subcommittee of the DTT worked with DecisionInsite (District’s demographers) to develop the necessary boundary adjustments, focused on the two adjacent schools that have capacity (open seats):

  • Luigi Elementary: 11 available classrooms
  • Rucker Elementary: 5 available classrooms 

On November 7, 2019, the Governing Board will discuss/and take action on the proposed boundary adjustments for Luigi Elementary and Rucker Elementary for next school year.  The attached presentation includes a 10-year projection of the proposed adjustments.  The projection does show either flat enrollment or declining enrollment in subsequent years, with “open seats” still available after implementing the adjustments.






Recommended Motion:

Board approval is recommended for the proposed boundary adjustments for the 2020-21 school year.



Attachments:
Proposed boundary adjustments for Luigi and Rucker for the 2020-21 school year.
c. GUSD College Readiness -- Advanced Placement (AP) & College Readiness (Information Item)
Quick Summary / Abstract:

Kermit Schrock, Program Administrator for Student Assessment & Data Management, will present an informational report that addresses the most recent college readiness data.




Comments:

The GUSD Local Control Accountability Plan (LCAP) has annual measurable outcomes around UC/CSU readiness and Advanced Placement (AP)enrollment and success at the high school level.

The Advanced Placement (AP) tests are nationally administered during the first two weeks of May to high school students. The scores are reported on a scale from 1 to 5 (5 being the highest). A score of 3 is generally considered to be the minimum passing score. 

The SAT is the benchmark standardized assessment of the evidence-based reading and writing (ERW) and mathematics skills students have developed over time deemed necessary to be successful in college.




Financial Impact:

No fiscal impact

Attachments:
GUSD AP, SAT & College Readiness
d. Provisional Internship Permit Request: Kenneth May, Dr. TJ Owens Gilroy Early College Academy, Math Teacher (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Kenneth May - GECA - Single Subject: Math 


Rationale:

The District makes every effort to hire fully-credentialed teachers for all certificated positions. Teachers who are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Kenneth May has been offered the math teacher position at Gilroy Early College Academy. He will need a Provisional Internship Permit.



 
Financial Impact:

This position was budgeted within the proposed 2019-2020 budget.



Recommended Motion:

Board approval is recommended for the request of a Provisional Internship Permit for Kenneth May, math teacher at Gilroy Early College Academy.



Attachments:
Provisional Internship for Kenneth May, Math at GECA
9. BOARD MEMBER REPORTS (Information Item)
10. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
November - December 2019 BOE Calendar
11. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:

The next REGULAR MEETING of the Board of Education will be held on Thursday, November 21, 2019 at 7810 Arroyo Circle, Gilroy. Closed Session will begin at 5:00 p.m., Study Session will begin at 6:00 p.m. followed by the Regular meeting at 7:00 p.m.  The agenda will be available on the district's website by 5:00 p.m. on Friday, November 15th.

a. If necessary, the Board will adjourn to closed session to continue the discussion of items in Section 2 above. (Action Item)
12. ADJOURNMENT (Action Item)

Published: November 1, 2019, 3:56 PM

The resubmit was successful.