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Board of Education Regular Meeting
Gilroy USD
January 16, 2020 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session: 5:30 p.m. | Regular Meeting: 7:00 p.m.

1. CALL TO ORDER (Procedural Item)
Quick Summary / Abstract:

Pursuant to Government Code Section 54953, subdivision (b), this meeting will include teleconference participation by Trustee Mark Good from Alfredo Lisboa, 1052-1226-Recife, PE, 50030-230, Brazil.

a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:30 PM) (Procedural Item)
a. REMOVAL/SUSPENSION/EXPULSION OF A STUDENT (Education Code 428912; 20 U.S.C. Section 1232g) Number of Cases: 2 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2020-12
  • 2020-14 

b. READMISSION OF STUDENTS TO SCHOOLS MAINTAINED BY THE DISTRICT: Number of Cases: 13 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • 2018-14
  • 2019-07
  • 2019-08
  • 2019-13
  • 2019-24
  • 2019-25
  • 2019-26
  • 2019-29
  • 2019-30
  • 2019-31
  • 2019-32
  • 2020-04
  • 2020-07


c. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
d. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • Principal
  • Emergency Preparedness and School Safety Coordinator


e. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • Superintendent

f. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Number of Cases (Action Item)Confidential agenda item.
g. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) Number of Cases: (Action Item)Confidential agenda item.
h. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:
Employee Organization(s):
California School Employees Association (CSEA)
Gilroy Federation of Paraeducators (GFP)
Gilroy Teachers Association (GTA)
GUSD Management and Confidential Group
District Negotiator: Deborah Flores, Superintendent
i. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) (Action Item)
Quick Summary / Abstract:

Property: 9300 Wren Avenue, Gilroy, CA

District's Negotiator(s): Dr. Deborah A. Flores

Names of Negotiating Parties: Pacific Point Christian Schools and The Santa Clara County Office of Education.

Under Negotiation: (X) Price (X) Terms of Payment

3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:

This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting.

a. Pledge of Allegiance - Brownell Middle School (David Laboranti, Principal) (Procedural Item)
b. Approval of Agenda (Action Item)
c. General Public Comment (Procedural Item)
Quick Summary / Abstract:

At this time, members of the public may address the board on any items or any issues within the subject matter jurisdiction of the Board that is not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

d. Report of Action Taken in Closed Session (Procedural Item)
4. STUDENT BOARD MEMBER REPORT - Erica Clinton, Christopher High School (Information Item)
5. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
6. CONSENT AGENDA (Procedural Item)
a. NEW Contract between the Gilroy Unified School District and Benchmark Education for Benchmark Advance Professional Development (not to exceed $3,500) (Consent Item)
Rationale:

The District seeks to contract with the Benchmark Education publishing company for Benchmark Advance professional development for elementary teachers.




 
Comments:

Benchmark consultants will provide customized training and support to elementary teachers in the effective implementation of the Benchmark Advance curriculum during the January 17, 2020 staff development day.

The training supports the following Local Control Accountability Plan (LCAP) goals:

Goal 1.1 Develop and support effective instruction

Goal 2.6 Effectively address the needs of English learners in all classrooms


Financial Impact:

The total cost of the services will not exceed $3,500 and will be paid from the Local Control Funding Formula (LCFF) funds. 




Recommended Motion:

Board approval is recommended for the professional services agreement between the Gilroy Unified School District (GUSD) and Benchmark Education.




Attachments:
Benchmark Contract
Scope of Work
b. Personnel Items (Consent Item)
Recommended Motion:
Board approval is recommended of the attached personnel items.

Attachments:
Personnel Items January 16, 2020
c. Approval of Board Meeting Minutes: December 12, 2019 (Action Item)
Attachments:
Board meeting minutes
Board Meeting Minutes 12.12.19
d. Williams/Valenzuela Settlement Quarterly Uniform Complaint Report for October 1, 2019 through December 31, 2019 (Consent Item)
Rationale:
The Williams Settlement requires the monitoring of Williams complaints regarding student access to instructional materials, safe schools, and quality teachers.


 
Comments:
The William/Valenzuela Settlement was designed to provide all students with equal access to instructional materials, safe school facilities, and quality teachers.  The quarterly report on Williams Uniform Complaints is presented to the Board of Education for review and approval.  The Board approved report will be submitted to the Santa Clara County Office of Education (SCCOE).


Financial Impact:



Recommended Motion:

Board approval is recommended of the Williams/Valenzuela Settlement Quarterly Uniform Complaint Report for the period of October 1, 2019 through December 31, 2019.




Attachments:
Williams Report Oct. 1-Dec. 31, 2019
e. Annual Grants/Donations Report for January-December 2019 (Consent Item)
Rationale:

A summary of donations reported to the Board from Jan. 1 to Dec. 31, 2019, is attached.

 
Comments:

The Board is requested for donations from the community on behalf of the schools of Gilroy Unified School District.


Financial Impact:

The total of donations from the period January - December 2019 is; $429,236.62.


Recommended Motion:
Board approval is recommended for the annual donations report.
Attachments:
Annual donations report January-December 2019, rev. 1.14.20
f. Report of Cash Disbursements/Warrants from December 1-31, 2019 (Consent Item)
Rationale:

Warrant Starting

Warrant Ending

Total Cash

County of Santa Clara

83051440

98008636

$5,416,503.14

County of Santa Clara-Canceled Warrants


$43,045.24

Total

$5,373,457.90






 
Comments:
Education Code 42631 states, "All payments from the funds of a school district shall be made by written order of the governing board of the district." Education Code 42632 describes that each order shall be signed by a person or persons authorized by the governing board to sign orders in its name. Board Policy 3300, adopted November 20, 2008 states, "The Superintendent or designee may purchase supplies, materials, equipment, and services in accordance with the Board Policy and administrative regulations. Such purchases shall not exceed bid limits as imposed by current law."


Financial Impact:

Cash outflow of $5,373,457.90 for the period of December 1-31, 2019. 




Attachments:
Cash Disbursements December 1st thru 31st, 2019
g. INCREASE of Master Contract with Rebekah Children’s Services for the 2019-2020 School Year (not to exceed $12,481.20) (Consent Item)
Rationale:

The District has a responsibility to provide a free and appropriate public education to all of its special education students. When all program options are exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a Non-Public School (NPS) to meet the needs of students with special needs. Rebekah Children’s Services is located in Gilroy, CA.




 
Comments:

The Gilroy Unified School District contracts for intensive counseling services for students who have counseling services designated on their Individualized Education Program (IEP). One student requires additional intensive counseling services as specified in their IEP.



Financial Impact:

The initial Master Contract amount was $538,780.40. The first Amendment increase is $65,491.20. The new master contract is $616,752.80.






Recommended Motion:

The initial Master Contract amount was $538,780.40. The first Amendment increase is $604,271.60. The new master contract is $616,752.80.





Attachments:
Amendment 1
Amendment 2
Original Master Contract
h. Approval of Contract with Cheryl Galloway for Emergency Preparedness Training (Not to Exceed $15,000) (Consent Item)
Comments:

The District will be filling the Emergency Preparedness & School Safety Coordinator position by the end of the month.  The position has been vacant for about three (3) months.  The position was previously held by Cheryl Galloway for eleven (11) years.  During her tenure, Ms. Galloway established our Emergency Operations Center and established numerous safety protocols working closely with district staff and the Gilroy Police Department and the Gilroy Fire Department.

The District has asked Ms. Galloway to provide Emergency Preparedness Training to the new Coordinator, once the position is filled for the remainder of the year.

Financial Impact:

The position was vacant for about three months, resulting in savings of about $38,942 (salary, all statutory costs & medical benefit costs).  This one-time savings will pay for the needed training.


Recommended Motion:

Board approval is recommended for the contract with Cheryl Galloway for Emergency Preparedness Training.


Attachments:
Contract with Cheryl Galloway for Emergency Preparedness Training
Galloway Contract Proposal
i. Out of State Conference California Association of Directors of Activities (CADA) for Multiple Employees Overnight Out-of-State Conference in Reno, NV (Consent Item)
Rationale:

The dates of this overnight out-of-state conference in Reno, NV, are from Tuesday, March 3, 2020 through Saturday, March 7, 2020. The California Association of Directors of Activities (CADA) is the largest event in the nation of Activities Directors. The CADA organization is the number one organization in the United States for teaching and developing leadership skills that students will use for the rest of their lives as they learn to serve their schools, communities, and families. The conference will provide the tools and resources necessary to teach these skills.

The following Gilroy Unified School District Employees will be attending the conference to represent their respective sites:

Ascencion Solorsano:
Sylvia Lopez

South Valley Middle School: 

Guillermo Ramos



 
Financial Impact:

The approximate cost of the trip is $2,000 per person which will be covered by the LCAP Goal 3 from the Ascencion Solorsano Middle School budget and from the South Valley Middle School Comprehensive Support and Intervention budget.


Recommended Motion:

Board approval is recommended for these employees to attend the California Association of Directors of Activities (CADA) Conference in Reno, NV.


Attachments:
CADA Conference
j. Overnight/Out of Town Field Trip Gilroy High School Cal-SOAP to attend College/University Tour in Southern CA (Consent Item)
Rationale:

Erin Gemar, South County Cal-SOAP Project Director, accompanied by six staff members will travel with 50 Gilroy Unified School District students to Southern, CA to participate in college tours. They will travel by charter bus and stay two nights at Comfort Inn Suites in San Diego, CA and one night at the Comfort Inn Cockatoo near LAX.

The dates of the overnight/out of town field trip are scheduled for Sunday, February 18, 2020 through Wednesday, February 21, 2020. No instructional days will be impacted, as it is during the February break.




 
Financial Impact:

The estimated cost of this trip is $20,000. This amount will be covered by Cal-SOAP funding. There is an estimated cost of $400 per student participating in this event. 



Recommended Motion:
Board approval is recommended for up to 50 Gilroy Unified School District students
to go to Southern, CA



Attachments:
Overnight Cal-SOAP
k. Overnight/Out of Town Field Trip Brownell Middle School Band & Choir, Disneyland, Anaheim, CA (Consent Item)
Rationale:

Teachers Adam Martinez and Laurie Avey, accompanied by two teachers, ten parents, and two community members will travel with 97 Brownell students to Disneyland, Anaheim, CA to perform at the amusement park. They will travel by charter bus and stay at a hotel across the street.

 
Financial Impact:

The estimated cost of this field trip is $58,200. This amount will be covered by Band and Choir fundraising and donations. There is an estimated cost of $600 per student participating in this event.




Recommended Motion:

Board approval is recommended for up to 97 Brownell Middle school students to perform at Disneyland, Anaheim, CA.


Attachments:
Overnight BMS Disneyland
l. Overnight/Out of Town Field Trip Gilroy High School Future Farmers of America (FFA) Leadership Academy Conference, Seaside, CA (Consent Item)
Rationale:

Teacher Elida Moore, accompanied by two Gilroy High School staff members will travel with 20 students to Seaside, CA to participate in the Leadership Academy conference. They will travel by district vehicle and stay at the Embassy Suites Seaside.

The dates of the overnight/out of town field trip are scheduled for Friday, January 24, 2020 through Saturday, January 25, 2020. One instructional day will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $2,000. This amount will be covered by the Agriculture Incentive Grant (AIG) and Career Technical Education Incentive Grant (CTEIG). There is an estimated cost of $200 per student participating in this event.


Recommended Motion:

Board approval is recommended for up to 20 Gilroy High students to go to Seaside, CA.

Attachments:
Overnight FFA Seaside
7. ACTION/INFORMATION ITEMS (Procedural Item)
a. Resolution # 19/20-17 Gilroy Unified School District Census (Action Item)
Quick Summary / Abstract:

Dr. Deborah Flores, Superintendent, will present this resolution to the Governing Board for approval.

Rationale:

The U.S. Census Bureau is the leading source of information on the nation's people, places, and economy. The Decennial Census (done every ten years) is the count of the U.S. population and housing and helps identify where to allocate over $675 billion in federal funds to states. 

California has the top ten hardest to count counties in the United States, and school-aged children are oftentimes forgotten when their families complete the census questionnaire.

California receives over $7 billion in vital federal aid for programs that support our schools. Some of these programs serve our hardest to count populations: Special Education, English Language Learner Support and Migrant Education.  Census numbers are used to allocate, monitor, and evaluate education programs. 

 
Recommended Motion:

Board approval of Resolution # 19/20-17 is recommended.

Attachments:
Resolution No. 19/20-17
b. California School Employees Association (CSEA) Chapter #69 Initial Proposal for 2019-2020 Reopener Negotiations (Information Item)
Quick Summary / Abstract:

Linda Figone, President - California School Employees Association, will present the unit's initial proposal for 2019-2020 reopener negotiations.  


 




Comments:
The California School Employees Association and its local Chapter 69 (CSEA) are submitting their initial bargaining proposal for the 2019-2020 reopener negotiations in accordance with Section 3547 of the Government Code for its successor agreement.

CSEA respectfully submits the following bargaining proposals for the 2019-2020 school year:

Article 7:  Safety
Article 9:  Compensation and Work Year
Article 10:  Health and Welfare Benefits
Article 17:  Transportation Procedures

A copy of the initial proposal is attached.

Financial Impact:

The fiscal impact cannot be determined at this time. 



Attachments:
CSEA Chapter 69 Initial Proposal 2019-2020 Reopener Negotiations
c. Gilroy Federation of Paraeducators (AFT Local 1921) Initial Proposal for 2019-2020 Reopener Negotiations (Information Item)
Quick Summary / Abstract:

Arcelia O'Connor, President - Gilroy Federation of Paraeducators, will present the unit's proposal for reopener bargaining for the 2019-2020 school year.  





Rationale:

In accordance with the "sunshine" notice requirements of the Educational Employment Relations Act, Government Code Section 3547, the Gilroy Federation of Paraeducators hereby provides notice that it intends to negotiate the following articles for the 2019/2020 school year:

  • Article 6: Federation Rights
  • Article 22: Leaves (Family Illness)
  • MOU or additional CBA language where appropriate to clarify rights for District Translators
  • Retirement Incentive

A copy of the initial proposal is attached.




 
Financial Impact:

The fiscal impact cannot be determined at this time. 




Attachments:
Gilroy Federation of Paraeducators Sunshine Notice
d. Calfornia School Dashboard -- Update on the December 2019 Release of the California Dashboard for Gilroy Unified School District (Information Item)
Quick Summary / Abstract:

Kermit Schrock, Program Administrator for Student Assessment & Data Management, will present an informational report to the Governing Board.



Rationale:

California is in the fourth year of the new California School Dashboard system.  The California School Dashboard provides parents and educators with meaningful information on school and district progress so they can participate in decisions to improve student learning.

In the Local Control Accountability Plan (LCAP), districts included the Dashboard indicators as part of the LCAP process. 

In addition, the School Dashboard accountability model will meet both the state needs as well as the federal accountability requirements of the Every Student Succeeds Act (ESSA).

 
Financial Impact:


Attachments:
GUSD -- CA School Dashboard 2019
e. Monthly District Cash Flow Update (Information Item)
Quick Summary / Abstract:

Kimberly Smith, Director of Fiscal Services, will present the monthly district cash flow update to the Governing Board.



Rationale:

December receipts were $19,043,361 and disbursements for the month of December totaled $10,690,590.  Salary and benefits represented 84% of the total disbursements for the month.

The District did not issue a Tax Revenue and Anticipation Note (TRAN) for the Fiscal Year 2019-20.  After reviewing the 2018-19 Fiscal Year's cash flow,  and the projection for 2019-20, the District did not need a TRAN, and can do internal borrowing, if necessary.  The ending cash balance at the close of December 2019 was approximately $23.2 million.  The cash balance at the close of January 2020 is expected to be approximately $26.3 million.  





 
Comments:

This is a monthly informational item about the District's cash flow projection for 2019-20. As requested by the Governing Board and Superintendent, staff will provide an update on the District's cash flow. The attached cash flow shows the actual receipts and disbursements for the months of July through December 2019, as well as the projected monthly receipts and monthly disbursements for the remainder of fiscal year 2019-20. 




Financial Impact:

The District has a strong positive cash balance of approximately $23.2 million.




Recommended Motion:

This in an information-only item for the Board. 



Attachments:
19-20 Cash Flow Spreadsheet
Monthly Cash Flow Presentation
f. Proposed August - December 2020 Board Meeting Calendar (Discussion Item)
Quick Summary / Abstract:

The Board will discuss meeting dates for August through December 2020.

Recommended Motion:

It is recommended that the Board discuss and approve the Board meeting dates between August and December 2020.

Attachments:
Tentative 2020 Proposed Board Meeting Dates (v2)
g. 2020 Board Member Committee and School Assignments (Action Item)
Quick Summary / Abstract:

Members of the Board of Education are assigned to school sites and committees on an annual basis.



Recommended Motion:

It is recommended the Board discuss and approve Board member committee and school assignments for 2020.


Attachments:
2020 Board Member Assignments
8. ACTION/INFORMATION ITEMS REGARDING FACILITIES AND MAINTENANCE (Procedural Item)
a. Ratification of Contract Amendment No. 1 with Enviroscience for Services at Gilroy High School (Not to Exceed $4,300) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract ratification with EnviroScience for services rendered to address a plumbing issue in the "F" Building during the construction of the new pool at Gilroy High School. 





Rationale:

During the construction of the new pool at Gilroy High School, a sewer back-up issue affected the athletics training room in the "F" building. The issue was corrected and affected areas were cleaned. The District utilized Enviroscience to verify that the room was clean and safe to use before allowing students to return to the room. The room tested out clean. 



 
Comments:



Financial Impact:

$4,300 in Measure E funds have been allocated for this project. 


Recommended Motion:

Board approval is recommended for the contract ratification with EnviroScience. 

Attachments:
GHS Pool Cost Matrix
GHS Pool EnviroScience amendment No. 1
b. Approval of Additional Services Agreement No. 3 with Aedis Architects for Design Work for the Pool Project at Gilroy High School (Not to Exceed $19,290) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the additional services agreement with Aedis Architects for the design and submission of plans to replace the hot water tank and boiler for showers in the locker rooms as part of the pool project at Gilroy High School. 






Rationale:

This is additional scope to the pool project, this resolves an ongoing maintenance issue which is the lack of heated water in the locker rooms. This work will take place in the pool equipment room. 

The pool project requires removal of the existing boiler and storage tank in the pool equipment room to complete the renovations to that space. Newer and more efficient equipment will be installed and will provide heated water to specific showers in each locker room. 





 
Financial Impact:

$19,290 in Measure E funds have been allocated for this project. 


Recommended Motion:

Board approval is recommended for the additional services agreement with Aedis Architects. 




Attachments:
Aedis amendment 3, signed
GHS Pool Cost Matrix
c. Ratification of Contract with Mighty Tree Movers for Tree Pruning at Brownell Middle School (Not to Exceed $9,500) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the ratification of the contract with Mighty Tree Movers for pruning of trees at Brownell Middle School. 


Rationale:
It was determined that the pruning of existing trees be completed for the Brownell campus for a few reasons: 
1. The impending building importation may create some conflicts with trees and cranes and should be addressed before setting the buildings.
2. Pruning trees around new buildings puts the buildings at a higher risk of being hit by a truck or limb than before building importation.
3. Trimming will take place before site concrete and asphalt work, eliminating risk.
4. Job was able to be completed during school break and not endanger students or staff. 
5. Tree growth will look great when the first phase is completed. 

 
Financial Impact:

$9,500 in Measure E funds have been allocated for this project. 


Recommended Motion:

Board approval is recommended for the contract with Mighty Tree Movers. 

Attachments:
BMS Cost Matrix, 1.16.20
BMS Mighty Tree Movers Agreement
BMS Mighty Tree Movers Proposal
d. Approval of Contract with Johnson's Electronics for Security Controls for the Modernization Project at Brownell Middle School (Not to Exceed $77,528) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with Johnson's Electronics for the design and installation of the security and access controls for the Brownell Middle School Modernization Project.






Rationale:

The District Facilities and I.T. departments will manage security and access controls for the Brownell Middle School Modernization project. Johnson's Electronics will be designing and installing the equipment for this part of the project. 


 
Financial Impact:
$77,528 in Measure E funds have been allocated for this project. 



Recommended Motion:

Board approval is recommended for the contract with Johnson's Electronics. 

Attachments:
BMS Cost Matrix, 1.16.20
BMS Johnson Electronics Agreement
BMS Johnson Electronics Proposal
e. Approval of Contract Amendment No. 1 with Randazzo Enterprises, Inc., for Work on Portable Project at Gilroy High School (Not to Exceed $1,055) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present contract amendment No. 1 with Randazzo Enterprises, Inc., for work on the Gilroy High School portable project.




Comments:

Amendment No.1 is to block and brace a wall structure for the power subpanels still in place at the portable removal project at Gilroy High School. 


Financial Impact:

$1,055 in Measure E funds have been allocated for this project. 



Recommended Motion:

Board approval is recommended for the contract amendment No. 1 with Randazzo Enterprises, Inc. 


Attachments:
GHS Portables Matrix
GHS portables project Randazzo Enterprises, Inc. amendment No. 1
f. Approval of Contract Amendment No. 1 with Kasavan Architects for Continued Work on Projects for the Division of the State Architect (Not to Exceed $10,000) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present contract amendment No. 1 with Kasavan Architects to continue work on non-closed out projects for the Division of the State Architect (DSA). 


Rationale:

Kasavan Architects is currently working with the Facilities department to close out older DSA projects at multiple sites. They have successfully closed out three projects at multiple elementary school sites and will be working on a larger project at Solorsano Middle School. 


 
Financial Impact:

$10,000 in Measure P funds have been allocated for this project. 


Recommended Motion:

Board approval is recommended for the contract amendment No. 1 with Kasavan Architects. 


Attachments:
Kasavan, contract amendment No. 1
g. Approval of Contract with Padre Associates, Inc., for Remedial Action Workplan at Brownell Middle School (Not to Exceed $21,590) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with Padre Associates, Inc., for the oversight of removing hazardous materials from the modernization project site at Brownell Middle School. 






Rationale:

Padre Associates, Inc., will provide the oversight on the abatement of the specified hazardous materials indicated in the initial environmental study for the campus. 


 
Financial Impact:

$21,590 in Measure E funds have been allocated for this project. 

Recommended Motion:

Board approval is recommended for the contract for Padre Associates, Inc. 

Attachments:
BMS Cost Matrix, 1.16.20
BMS Padre Associates Agreement
BMS Padre Associates Proposal
h. Approval of Request for Qualifications for Architects (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the Request for Qualification (RFQ) for architectural services. The District wishes to deepen its pool of qualified architects for upcoming projects. The most highly qualified firms can expect to interview for a services agreement for the South Valley Middle School Modernization project. 



Rationale:

The District has a pool of architects that are pre-qualified to work with the district. However, this pool is rather limited based on the available talent in the marketplace at this time. It is the District's prerogative to engage more firms for upcoming projects.  


 
Comments:

The intent is to solicit firms over the next month, including the interviewing the firms for the potential to assist the district in the modernization of the South Valley Middle School. The staff intends to pre-qualify a number of firms to work with the District as well as recommend at least one firm to work on the upcoming South Valley Middle School Modernization Project during the Board of Education meeting on March 19, 2020.  



Financial Impact:

There is no fiscal impact. 


Recommended Motion:

Board approval is recommended for the Request for Qualifications (RFQ) for architects. 



Attachments:
RFQ for Architects 2020
i. Approval of Contract with Plumbing America, Inc., to Install a Booster Pump at the Pool at Christopher High School (Not to Exceed $9,250) (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present the contract with Plumbing America, Inc., to install a booster pump to the pool water system at the Christopher High School Pool.

Rationale:

The water system at the Christopher High pool area has low pressure because of the design and numerous in-line backflow prevention devices. The ADA lift for the pool is driven by water and the pressure is not adequate to properly operate the lift consistently. The pool area is also difficult to maintain because of the low water pressure.




 
Comments:

Plumbing America researched options for a solution to the low water pressure with the recommendation to add a booster pump to the water system servicing the pool area at a cost of $9,250. This solution was reviewed by the Facilities Subcommittee on Dec. 13, 2019, with the recommendation to take the proposal to the Board for approval.



Financial Impact:

$9,250.00 in Routine Restricted Maintenance Funds have been allocated for this project.

Recommended Motion:

Board approval is recommended for the contract with Plumbing America, Inc.

Attachments:
Plumbing America CHS Booster Pump
Plumbing America CHS Booster Pump District Contract
j. Approval of Contract with Plumbing America, Inc., to Provide Two Low-Flush Urinals for the Library Area Restroom at Christopher High School (Not to Exceed $7,500) (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present the contract with Plumbing America, Inc., to provide two low-flush urinals for the boy's library restroom at Christopher High School. 

Rationale:

The Christopher High School boys restroom outside of the library is currently under repair. The damages were caused by a failing concealed waste line from the waterless urinals. The leaking line created damage that required opening the walls on the boys and girls restroom wall. The cleanup and repair is an insurance claim, but upgrading the current waterless urinals to a ultra low flush urinal is not covered under the claim.The cost of reworking the plumbing and providing and installing the ultra low flow urinals is at the District's expense.


 
Comments:

Plumbing America, Inc. provided a quote of $7,500 to rework the waste line and water supply plumbing and provide and install two new ultra low flush urinals. This is similar to the repair work that was done at CHS in the A wing restrooms a few years ago with low flush urinals replacing the waterless urinals. The Facilities Subcommittee was updated with the rough cost of the upgrade on Dec. 13, 2019, with the recommendation to take the completed proposal to the Board for approval.



Financial Impact:

$7,500.00 in Routine Restricted Maintenance Funds have been allocated for this project

Recommended Motion:

Board approval is recommended for the contract with Plumbing America, Inc

Attachments:
Plumbing America CHS Restroom Urinals
Plumbing America CHS Urinals District Contract
k. Approval of Contract with Cottage Floors for Classroom Floor Replacements at Luigi Elementary School (Not to Exceed $19,746.24) (Action Item)
Quick Summary / Abstract:

Dan McAuliffe, Maintenance and Operations Manager, will present the contract with Cottage Floors for replacement of carpet in six classrooms at Luigi Elementary School. 

Rationale:

There are six rooms at Luigi that are currently not being used as classrooms. These rooms will be used as classrooms next year with the increased student population from ADB. District staff have inspected and surveyed all  the classrooms at Luigi that will now be occupied and are in the process of making the needed changes, repairs and improvements. Classrooms P22, P23, P25, P26, P28 and P29 all need carpet replacement. Other minor repairs are needed in other rooms that Cottage will perform at no charge.




 
Comments:

Cottage Floors provided a quote of $19,746.24 for the needed floor replacements. The Facilities Subcommittee reviewed the rough proposal from Cottage on 1 Dec. 13, 2019, with the recommendation to take the final quote to the Board for approval.

The floor replacements are tentatively scheduled for the February break so the classrooms can be set up and ready for the next school year.



Financial Impact:

$19,746.24 in Routine Restricted Maintenance Funds have been allocated for this project.

Recommended Motion:

Board approval is recommended for the contract with Cottage Floors

Attachments:
Cottage Floors Luigi Carpet
Cottage Luigi Floor District Contract
9. BOARD MEMBER REPORTS (Information Item)
10. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
January - May 2020 Calendar
11. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:

The next REGULAR MEETING of the Board of Education will be held on Thursday, January 30, 2020 at 7810 Arroyo Circle, Gilroy. Closed Session will begin at 5:30 p.m., followed by the Regular meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m., on Friday, January 24th.


a. If necessary, the Board will adjourn to closed session to continue the discussion of items in Section 2 above. (Action Item)
12. ADJOURNMENT (Action Item)

Published: January 10, 2020, 10:24 AM

The resubmit was successful.