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Board of Education Regular Meeting
Gilroy USD
May 06, 2021 7:00PM
Zoom Meeting Closed Session 5:30 PM | Regular Session 7:00 PM

1. CALL TO ORDER (Procedural Item)
Quick Summary / Abstract:

 In compliance with the State of California Executive Orders N-29-20 and N-35-20 issued by Governor Newsom, Board Members, interested parties, and members of the public will be able to call or sign into the meeting.

FOR MEETING AUDIO ONLY -

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PUBLIC COMMENTS/TRANSLATION SERVICES

Public Comments – Members of the public may submit comments on specific items on the agenda, and any items within the jurisdiction of the school district in the following manner: via google forms / Please submit your comment no later than 6:00 PM on the day of the meeting. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated. The total time designated for public comment on the agenda will be 45 minutes. The time allotted for each speaker will be determined by the number of speakers.

a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:30 PM) (Procedural Item)
a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
Quick Summary / Abstract:


b. CONFERENCE WITH LEGAL COUNSEL–ANTICIPATED LITIGATION (Government Code section § 54956.9(d)(2)): # of cases 1 (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
  • Vandal Watch at South Valley Middle School
c. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) # of cases 1 (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
  • Case# 2021010652
d. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
Quick Summary / Abstract:
  • Assistant Principal -Gilroy High School
e. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:
Employee Organization(s):
California School Employees Association (CSEA)
Gilroy Federation of Paraeducators (GFP)
Gilroy Teachers Association (GTA)
GUSD Management and Confidential Group
District Negotiator: Deborah Flores, Superintendent
3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:

This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting.

a. Pledge of Allegiance (Procedural Item)
b. Approval of Agenda (Action Item)
c. General Public Comment (Procedural Item)
Quick Summary / Abstract:

At this time, members of the public may address the board on any items or any issues within the subject matter jurisdiction of the Board that are not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.


d. Report of Action Taken in Closed Session (Procedural Item)
4. STUDENT BOARD MEMBER REPORT - Alexis Bembry - Gilroy High School (Information Item)
5. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
6. CONSENT AGENDA (Procedural Item)
a. Personnel Items (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the recommended personnel items.

Recommended Motion:

Board approval is recommended of the attached personnel items.

Attachments:
Personnel Items May 6, 2021
b. Approval of Board Meeting Minutes: April 22, 2021 (Action Item)
Quick Summary / Abstract:
Board approval is requested of the Board Meeting minutes from the April 22nd meeting.
Attachments:
Board of Education Meeting Minutes, April 22, 2021
c. NEW Service Agreement with Sunbelt Staffing, LLC (not to exceed $21,760) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of this service agreement with Sunbelt  Staffing, LLC for the 2020-2021 school year for speech and language and occupational therapy services required on Individualized Education Plans (IEP's).


Rationale:

Sunbelt Staffing, LLC  provides special education teachers and related service providers to school districts. The Gilroy Unified School District has a need to staff vacancies for speech and language therapists, and occupational therapists. 


 
Comments:

The District has responsibility to provide speech and language and occupational therapy services for students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP). The Gilroy Unified School District serves about 1,600 students with entitlement to special education services through an IEP. Of these students, there are approximately 900 students with mandated speech and language services and approximately 150 with mandated occupational therapy services


Financial Impact:

The total Service Agreement amount will not exceed $21,760.


Recommended Motion:

Approval of the Service Agreement with Sunbelt Staffing, LLC  and the Gilroy Unified School District is recommended.


Attachments:
Rate Sheet
Service Agreement
d. Increase of Service Agreement with Nova Health Therapy Inc. (an increase of $11,000 and not to exceed $ 24,200) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of this service agreement with Nova Health Therapy Inc. for the 2020-2021 school year for an Independent Educational Evaluation (IEE).


Rationale:

Contract required for Independent Educational Evaluations (IEE)


 
Comments:

Federal regulations state unequivocally that parents of a child with a disability have a right to obtain an IEE. 34 C.F.R. 300.502(a)(1). An IEE is broadly defined as “an evaluation conducted by a qualified examiner who is not employed by the public agency responsible for the education of the child in question” 34 C.F.R. 300.502(a) (1). An IEE is not limited to evaluating only a child’s academic or cognitive skills, but may include the evaluation of any skill related to the child’s educational needs.


Financial Impact:

The total service agreement  amount will not exceed $ 24,200. This is an increase of $11,000 to the original contract.


Recommended Motion:

Approval of the Service Agreement with Nova Therapy Inc. and the Gilroy Unified School District is recommended.


Attachments:
Amendment 1
Original Service Agreement
e. Increase of Service Agreement with Ro Health, Inc. (an increase of $80,640 and not to exceed $452,640) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the increase in this service agreement with Ro Health, Inc. for the 2020-2021 school year in order to provide required school health services to students that need specialized care as outlined in their Individualized Education Plan (IEP).


Rationale:

The District has the responsibility to provide School Health Services to students that meet eligibility requirements as determined through the IEP/Section 504 Plan process. School Health Services includes health services required in order to enable a child with a disability to receive a Free Appropriate Public Education (FAPE) as described in the student’s Individualized Education Plan (IEP) or 504 Plan. School Health Services are services that need to be provided by a qualified Registered Nurse or other qualified person.

The District needs to contract with an agency to provide health services for identified students. This contract will cover services to provide students with specialized health care needs that require the assistance of a Licensed Vocational Nurse (LVN).


 
Comments:

Ro Health provides school districts with nurses to care for students with chronic conditions and special health care needs. The Nurse Staffing Program is certified by the Joint Commission on Accreditation of Healthcare Organizations and they are a member of the National Association of School Nurses. Ro Health offers comprehensive nursing services capable of meeting all of the health care needs listed on students’ IEPs or 504 plans.

An increase rate for Licensed Vocational Nurses (LVN).



Financial Impact:

The total Service Agreement amount will not exceed $452,640.  This is an increase of $80,640 to the original contract.


Recommended Motion:

Approval of the Service Agreement with Ro Health, Inc. and the Gilroy Unified School District is recommended.


Attachments:
Amendment 1
Original Service Agreement
Rate Sheet
f. Increase of Service Agreement with Outdoor Autism and Special Issues School (OASIS) (an increase of $7,420 and not to exceed $172,120) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of this service agreement with Outdoor Autism and Special Issues School (OASIS) for the 2020-2021 school year. OASIS will provide transportation for special education students at the elementary level through the end of the year.
Rationale:

 
Comments:

OASIS has incorporated transportation as part of their program during the hybrid service model through the end of the school year. Their (vaccinated) staff will be used to transport students .This has resulted in an increased cost.


Financial Impact:

The total Master Contact amount will not exceed $172,120. This is an increase of $7,420 to the original contract.


Recommended Motion:

Approval of the Service Agreement with Outdoor Autism and Special Issues School (OASIS) and the Gilroy Unified School District is recommended.


Attachments:
Amendment 1
Original Master Contract
g. RENEWAL Service Agreement with Fusion Academy (not to exceed $48,180) (Consent Item)
Quick Summary / Abstract:

Board Approval is requested of this service agreement with Fusion Academy for the 2021-2022 school year. This contract is required by a settlement agreement.


Rationale:

This contract is required per a settlement agreement.


 
Financial Impact:

The total service agreement  amount will not exceed $48,180.


Recommended Motion:

Approval of the Service Agreement with Fusion Academy and the Gilroy Unified School District is recommended.


Attachments:
Service Agreement
Tuition Cost
h. RENEWAL of Contract between the Gilroy Unified School District and YMCA for Summer Learning 2021 (YMCA contract is not to exceed $206,493) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of this contract between the GUSD and YMCA for summer learning 2021. The program will operate for 6 weeks - June 14 - July 27 at the following sites - Eliot, El Roble, Glen View, Rucker and Brownell.
Rationale:

Summer Learning will operate a six week program from June 14th - July 27th in a new collaborative model with all GUSD summer programs. YMCA and Youth Alliance Power School staff will manage the one middle school program at Brownell Middle School, and up to four elementary programs at Rucker, Glen View, El Roble, and Eliot elementary schools. The Summer Learning program will include small group intervention sessions with credentialed teachers, in addition to engaging hands-on curriculum developed by GUSD teachers and SEL and physical activities planned by Power School staff. 

 
Financial Impact:

The fiscal impact of the YMCA contract is not to exceed $206,493. The funding sources are the 2020/2021 and 2021/2022 After School Education and Safety (ASES) Supplemental and 21st Century Community Learning Centers (CCLC) Supplemental grants.

Recommended Motion:
Approval of the contract between the Gilroy Unified School District and the YMCA for Summer Learning 2021 is recommended.
Attachments:
YMCA Summer Learning 2021
i. RENEWAL of Contract between the Gilroy Unified School District and Youth Alliance for Summer Learning 2021 (Youth Alliance contract is not to exceed $207,745) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of this contract between the GUSD and Youth Alliance for summer learning 2021. The program will operate for 6 weeks - June 14 - July 27 at the following sites - Eliot, El Roble, Glen View, Rucker and Brownell.
Rationale:

Summer Learning will operate a six week program from June 14th - July 27th in a new collaborative model with all GUSD summer programs. YMCA and Youth Alliance Power School staff will manage the one middle school program at Brownell Middle School, and up to four elementary programs at Rucker, Glen View, El Roble, and Eliot elementary schools. The Summer Learning program will include small group intervention sessions with credentialed teachers, in addition to engaging hands-on curriculum developed by GUSD teachers and SEL and physical activities planned by Power School staff.

 
Financial Impact:

The fiscal impact of the Youth Alliance contract is not to exceed $207,745. The funding sources are the 2020/2021 and 2021/2022 After School Education and Safety (ASES) Supplemental and 21st Century Community Learning Centers (CCLC) Supplemental grants.

Recommended Motion:
Approval of the contract between the  Gilroy Unified School District and Youth Alliance for Summer Learning 2021 is recommended.
Attachments:
Youth Alliance Summer Learning 2021
j. RENEWAL Contract with Center for Mathematics and Teaching Inc. and Staff Development for Middle School (not to exceed $59,779.65) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of this contract with the Center for Mathematics Teaching, Inc., and staff development for middle school teachers. Mathlink is a comprehensive system of curriculum, instruction, assessment and professional development.
Rationale:

Mathlinks is a comprehensive system of curriculum, instruction, assessment, and professional development proven to raise math achievement for students in Math, grades 6-8. Designed by the same writers as College Preparatory Math (CPM), our current adopted Math curriculum, Mathlinks provides the opportunity for both support and enrichment for students. Mathlinks offers leveled materials for students who are two or more years below grade level. This program supports students during enrichment and support time as well as during the 2021 summer program.


LCAP Goal #1: Provide high-quality instruction and 21st-century learning opportunities to ensure College & Career Readiness

1.1 Develop and Support effective instruction

1.1.10 Provide supplemental materials for enrichment and support opportunities 

throughout the school day in the areas of Math and English at the Middle and High School levels.


 
Comments:
Mathlinks is a comprehensive system of curriculum, instruction, assessment, and professional development proven to raise math achievement for students in Math, grades 6-8. Mathlinks offers leveled materials for students who are two or more years below grade level. This program supports students during enrichment and support time as well as during the 2021 summer program.
Financial Impact:

The total cost for the three-year licenses is $59,779.65. The total cost for the 3 year license and one-day staff development on June 11, 2021. The total cost of the Mathlinks contract is to be paid through LCAP.


Recommended Motion:

Board approval is requested for the three year contract with Mathlinks.


Attachments:
ASMS Quote
BMS Quote
Mathlinks MOU
Summer Session
SVMS Quote
k. Approval of 2021/2022 Designation of California Interscholastic Federation (CIF) Representatives to League ($0) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the 2021-2022 designation of California Interscholastic Federation (CIF) representatives to league.

Rationale:

The California Interscholastic Federation (CIF) request yearly designation of league representatives. The designated representatives are the only people who will be voting on issues, at the league and section level, that impact athletics.

Education Code 33353(a) (1) gives the authority for high school athletics to the high school governing boards. The code also requires that school boards, after joining CIF, designate their representatives to CIF leagues.

If a governing board does not take appropriate action to designate representatives or this information is not given to Section offices within the required time frame, CIF is required to suspend voting privileges for the affected schools.

The CIF section must be notified of the Board approved representatives no later than June 28, 2021


 
Comments:

Representatives for 2021/2022 will be:

Christopher High School: 

Julie Berggren, Assistant Principal

Jeremy Dirks, Principal (alternate)

 

Gilroy High School:

Gregk Kapaku, Principal

Jeremiah Brantner, Assistant Principal(alternate)

Recommended Motion:
Board approval is recommended for approval of the 2021/2022 CIF designated league representatives.
Attachments:
CIF Letter
l. Overnight/Out of Town Field Trip, Christopher High School Track to attend the CIF State Meet in Arcadia, CA (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the overnight/out of town field trip for the Christopher High track team to Arcadia, CA.
Rationale:

Coach Jeff Myers, accompanied by one staff member and  9 parents, will travel with up to  6 Christopher High School students to Arcadia, CA to compete in the CIF State Meet. They will travel by private cars and stay at the Extended Stay in Arcadia, CA. All health and safety protocols will be enforced by the coaching staff.


The dates of the overnight/out of town field trip are scheduled for Friday, May 7, 2021 through Sunday, May 9, 2021. No instructional days will be impacted.


 
Financial Impact:

The estimated cost of this field trip is $1,500. This amount will be covered by fundraising efforts and track accounts. There is an estimated cost of $250 for students participating in this event.


Recommended Motion:
Board approval is requested for up to six Christopher High students to travel to Arcadia, CA for CIF State Meet.
Attachments:
Arcadia Track Meet
7. ACTION/INFORMATION ITEMS (Procedural Item)
a. Resolution # 20/21-13 Day of the Teacher (Action Item)
Quick Summary / Abstract:

Dr. Deborah Flores, Superintendent, will present Resolution # 20/21-13 acknowledging May 12, 2021 as "Day of the Teacher".

Rationale:

On May 12, 2021, communities and organizations across California will observe "Day of the Teacher".

"Day of the Teacher" arose out of legislation co-sponsored by CTA and the Association of Mexican American Educators. Senator Joseph Montoya wrote the bill and it was adopted in 1982 as Senate Bill 1546. California has patterned its celebration after the traditional "El Dia del Maestro" festivities observed in Mexico and other Latin American Countries.

Resolution # 20/21-13 is presented to the Board of Education as a means of recognizing the commitment of Gilroy Unified's certificated staff to students and the Gilroy Community.

 
Recommended Motion:

It is recommended the Board adopt Resolution # 20/21-13 Day of the Teacher.

Attachments:
Resolution # 20/21-13
b. Reopening of Schools Update - Fall 2021 (Information Item)
Quick Summary / Abstract:

Dr. Deborah Flores, Superintendent and staff will provide updates about planning for the reopening of schools in the fall 2021 at each Board meeting through the end of the school year.

At this meeting, Dr. Flores and staff will share recommendations for the reopening of schools on August 18, 2021, the first day of the 2021-2022 school year. Staff and the Reopening Planning Committee are recommending that all GUSD schools reopen, preschool through grade 12, full time, five days per week as long as the current conditions continue (or improve). Staff will also recommend a contingency plan in the event the state, county or public health place restrictions on schools. The recommendation for the contingency plans at the elementary and secondary levels will be presented and include hybrid models at both levels.


Rationale:

The Governor recently announced that on June 15, 2021, the State will resume normal operations and the Tiered restrictions will be lifted.  He also announced that public schools will reopen fully in the fall 2021, if current conditions continue.  COVID19 positivity rates have steadily declined in the State, Santa Clara County and Gilroy.  Hospitalizations and deaths have significantly decreased.  The rate of vaccinations has steadily increased.  Over 1 million residents in Santa Clara County have had at least one shot (66%) and almost 612,000 (38%) are fully vaccinated.  715 GUSD employees have had at least one shot, over 65% of staff.

On April 14, 2021, the Ca. Public Health Department released a presentation titled – Outlook for the 2021-22 School Year.  The report states, “If current trends and best practices continue, the next school year can begin with offering full in-person instruction to all students (full day, five days per week). “

 
Financial Impact:
Staff will bring a proposal to the May 20, 2021 Board meeting for approval of technology needed to implement simultaneous instruction at the secondary level.
Recommended Motion:
This is an information item only. Staff will request Board action at the May 20, 2021 Board meeting.
Attachments:
Fall Return for Secondary
c. District's Preparation for Summer Programming (Information Item)
Quick Summary / Abstract:
Staff will present Gilroy Unified School District's plans for an in-person, comprehensive summer school program for grades K-12. The program will consist of multiple programs housed at six school sites.
Rationale:

Santa Clara County Covid-19 rates continue to decline. The County is currently in the Orange Tier which allows schools to be open. The numbers are continuing to decline and the vaccination rate steadily increases. The Governor has announced that he expects to eliminate the Tiered System for reopening on June 15, 2021 and allow schools to fully reopen.

The State has provided additional funding to assist in the reopening of schools. Gilroy Unified School District will receive Expanded Learning Opportunities funding to be used between June 2021- August 2022. These funds are specifically designed to provide academic and non-academic support to students as they transition to a return to school. The summer program will be a return to school for grades K-12.

The summer program consists of six components:

Elementary Program: Focus on literacy, language development and social-emotional health

Middle School Program: Focus on language arts, math and social-emotional health

High School: Focus on credit recovery

Extended School Year: Focus on implementing accommodations and modifications as defined in the IEP process.

Power School: Focus on the social-emotional well being of students while supporting the academic components of the day.

Migrant: Focus on targeted literacy and math instruction.

The programs will be housed at six sites: 

Elementary: El Roble, Eliot, Glen View and Rucker

Middle School : Brownell

High School: Gilroy High School

Layers of Safety

In order to offer an in-person model safely, the district will adhere to recommendations from the California Public Health Department (CDPH) and Center for Disease Control (CDC) including;

  • Adhere to social distancing guidelines as required by State and County

  • students and staff wearing masks,

  • maximizing air circulation and filtration,

  • frequent cleanings of classrooms and surfaces touched by staff and students,

  • frequent handwashing/hand sanitizing by all,

  • daily health screening certifications,

  • protocols for students and staff regarding entry and exit to campuses and movement around campuses

  • procedures for addressing students who show symptoms of COVID19 during the school day.

  • training for students, staff & parents.

Many GUSD staff have received Pfizer or Moderna vaccination shots at the Gilroy High School Vaccination clinic.   Some staff are receiving the vaccines through Kaiser or other medical providers. As of the date of this report (April 28, 2021), 715 staff have already received at least one shot and it is anticipated by the time summer session  that most staff will be fully vaccinated.

The District’s Directors of Curriculum and Student Services, Kathleen Biermann, Dr. Deb Padilla and Anna Pulido will present the summer program in-person models to be offered. 


 
Recommended Motion:
Board approval is requested for the District’s plan for summer programs.
Attachments:
Summer School Presentation
d. 2021 Local Control Accountability Plan (LCAP) and Learning Continuity Plan (LCP) Annual Update (Information Item)
Quick Summary / Abstract:
Staff will present a review of the 2019-20 Gilroy Unified School District Local Control Accountability Plan Annual Update and the 2020-21 Learning Continuity and Attendance Plan.
Rationale:

The 2020-21 Annual Update is intended to serve as a bridge from the 2019-20 Local Control Accountability Plan (LCAP) and the 2020-21 Learning Continuity and Attendance Plan (LCP) to the new 2021-22 LCAP.  It describes the implementation and budgetary differences from the 2019-20 LCAP and the 20-21 LCP to explain how this evaluation will impact the development of the new three-year 2021-24 Local Control and Accountability Plan.

On March 5, 2020 staff presented the Annual Update and mid-year review of the 2019-20 LCAP.  The presentation is attached as reference.

On September 3, 2020 the District's Learning Continuity and Attendance Plan (LCP) was presented to the Board.  The Plan was approved on September 17, 2020

 
Comments:

The Learning Continuity Plan replaced the 2020-21 LCAP for the 2020-21 school year.  The LCP describes the actions of Local Education Agencies (LEAs) in response to the COVID-19 Pandemic and how the District will provide a high quality instructional program.  The Learning Continuity and Attendance Plan describes how federal and state funding included in the budget adopted by the Local Education Agency (LEA) is used to support the efforts described in the Plan including funds provided for learning loss mitigation.

The 2019-20 Local Control Accountability Plan and 20-21 Learning Continuity Attendance Plan Annual Update are part of the 2021-22 Local Control Accountability Plan development process.  A presentation and public hearing for the new three -year LCAP will take place at the May 20, 2021 Board meeting.  On June 10, 2021 the 2021-24 Local Control Accountability Plan will be presented to the Board for approval. 

Recommended Motion:
This is an information item.  The Local Accountability Plan will be presented at the May 20, 2021 Board meeting.
Attachments:
19-20 LCAP & 20-21 LCP annual update
2020 LCAP Update
2021 LCAP & LCP Annual Update
e. First reading of Recommended Instructional Materials for Middle School Social Studies, High School Social Studies and High School Culinary Arts Textbook Adoption (Information Item)
Quick Summary / Abstract:
Staff will present the first reading of recommended instructional materials for Middle School Social Studies, High School Social Studies and High School Culinary Arts.

Rationale:

The process of textbook adoption ensures that instructional materials effectively support the district adopted courses of study, match the state content standards, meet curriculum goals and support student achievement. The process of textbook selections is aligned with the development and evaluation of the district’s standards based curriculum and the guidelines set forth by the California Department of Education..

LCAP Related Goals

Goal 1:  Provide high quality instruction and 21st century learning opportunities to ensure College & Career Readiness

Goal 2: Provide equitable support for all learners.


Item # 1:  Middle School Social Studies Textbook Recommendation

Publisher:  TCI (Teacher Curriculum Institute)


Title of Recommended Textbooks:

6th grade   History Alive!  The Ancient World (2018)

7th grade  History Alive!  The Medieval World and Beyond (2017)

8th grade  History Alive!  The United States Through Industrialism (2017)


Financial Costs:

$582,000 

  • Cost is the total for 6th, 7th and 8th grade at all three middle schools (Brownell, South Valley and Solorsano)

  • Cost includes Dual Immersion instructional materials for the Dual Immersion program.

  • Eight year adoption of materials that includes all student and teacher materials as well as digital license for the entire length of adoption.




Item #2:  High School Social Studies Textbook Recommendation

Publisher:  SAVVAS


Title of Recommended Textbooks::

9th grade:  My World Interactive Geography (2019)

10th grade: World History: The Modern World (2019)

11th Grade:  United States History:   The Twentieth Century (2019)

12th Grade:   Magruder's American Government (2019)

12th grade:   Economics: Principles in Action (2019)


Financial Costs:

$717,000 

  • Cost is the total for 9th, 10th, 11th and 12th grade at all three high schools (Gilroy HS, Christopher HS & Mt. Madonna HS)  Note: GECA does not offer College Prep History courses and will not need any of the textbooks listed above.

  • Cost includes Dual Immersion materials for 9th and 10th grade.

  • Eight year adoption of materials that includes all student and teacher materials as well as digital license for the entire length of adoption.


GUSD Process for New Middle and High School Social Studies Textbook Adoption:

The process for the adoption of a new textbook is two fold.  First, the California Department of Education (CDE) has specific guidelines and procedures in regard to the process of adopting new materials.  These guidelines cover all disciplines and K-12 grade levels. School districts must adhere to the guidelines that are set forth by the CDE.  Second is the formulation of a GUSD textbook adoption team that represents all grade levels and school sites.


In regard to the California Department of Education, publishers must submit their entire textbook and instructional materials to the State of California for consideration.  From there, committees are set up by the California Department of Education and the materials are vetted through many different curriculum lenses.  The California Department of Education then submits a list of recommended publishers and provides the list for the public and school districts. The approved list of textbooks, provided by the CDE for all disciplines, is used as the guide for textbook adoption committees at the district and site levels.


The first step of the piloting and adoption of new instructional materials at the district and site level is the forming of a textbook adoption committee.  There was one committee formed for middle school social studies teachers and one committee for high school social studies teachers.  Educational Services Coordinator, Kanani Pratt, oversaw and facilitated both committees.  On a voluntary basis, teachers that represented middle and high school sites, committed and dedicated to the year long process of piloting two new textbooks in their classes.  All sites and grade levels were well represented on the pilot team.


All middle and high school pilot teachers attended a two day training, facilitated by Olivia Sanitallan, Coordinator of Humanities from the Santa Clara Office of Education and Kanani Pratt.  During the training, the history pilot committee learned about the new CA History framework and standards and partook in discussions about how the new framework would be implemented in classrooms.  Additionally, they worked on a District Lens/Considerations which was a useful document that included all the key elements and components that would be vital to a new adopted history textbook.  This first process was of utmost importance to ensure that all committee team members were in alignment with not only the new framework/standards, but came to an agreement on some non negotiables of specific details they would all look for when piloting the new materials.


The GUSD Social Studies textbook pilot teams used the  CDE recommended list of publishers as a guide for adoption considerations. Some of the publishers that were on the California Department of Education list of adopted instructional materials were removed from the District’s potential list.  Many publishers did not meet GUSD’s own criteria, as instructional materials had to be in both Spanish and English as GUSD is a Dual Immersion school district.  


Teachers then selected two textbooks to pilot over the course of the 2020-2021 school year, piloted both textbooks in their classrooms. Meetings were held with the publishers and committees throughout the year.  Surveys were sent out to students and parents to gather feedback and considerations for the textbooks that were being piloted.  Pilot teachers reviewed all the survey responses and discussed what publisher would be the best textbook for all GUSD students.  A final meeting was held in April 2021 where the pilot committee came to a consensus on what textbook they would like to recommend to the Gilroy Board of Education.




Item #3:  High School Culinary

Publisher:  Goodheart-Willcox Publisher


Title of Recommended Textbooks:

Culinary I -  Hospitality Services 

Author: Johnny Sue Reynolds, Ph.D. and Dorothy Chase

Publisher: Goodheart-Willcox Publisher(2018)

Culinary II - Culinary Professional

Author: John Draz and Christopher Koetke

Publisher: Goodheart-Willcox Publisher(2017)


Rationale: Currently we do not have formal textbooks to support the curriculum . The curriculum was built around research and online resources. The last textbook the program had was published in 2000. This industry has changed rapidly which requires material to support the new industry standards. With these new textbooks, we can build a solid curriculum for Culinary Arts and the Hospitality Pathway. 


Process High School Culinary Textbook Adoption:

As there is only one instructor for Culinary Arts, the teacher and site administrators are responsible for vetting available materials for the courses. The vetting process involves a screening process, piloting materials in courses and making a recommendation to the Board. 


Financial Costs:

Hospitality Services: $3864.55

Culinary Professional: $4079.86


Total Cost: $7,944.41


 
Financial Impact:

Middle School Social Studies Financial Cost:

$582,000

High School Social Studies Financial Cost:

$717,000

High School Culinary Financial Cost:

$7,944.41

 

Districts receive state instructional materials funding as part of their basic funding under the Local Control Funding Formula (LCFF). The District has a multi-year plan for textbook adoptions. Over the last several years, the District has set aside funds for the adoption of instructional materials.

Attachments:
High School Culinary Quote
High School Social Science Quote
Middle School Social Science Quote
Textbook Presentation
f. Ratification of Contract with Colligo Systems for Network and Systems Maintenance (not to exceed $20,000) (Action Item)
Quick Summary / Abstract:
Maribel Guizar, Director of I.T., will present the ratification of a contract with Colligo Systems for this recommended network and systems maintenance. Colligo Systems is assisting the District in checking and maintenance of essential network systems, including routers, switches, phones, wireless, core software systems, IP based PA, servers, and appliances that provide network services. 
Rationale:
Colligo Systems has been contracted to provide maintenance for both network hardware and core software systems. Colligo Systems is assisting the District in checking and maintenance of essential network systems, including routers, switches, phones, wireless, core software systems, IP based PA, servers, and appliances that provide network services. 
 
The aim is to prevent problems before they occur and, therefore, reduce down time and decrease the time it takes to fix a problem, thus increasing reliability and efficiency of the network and systems. In hardware, our goal is to keep its functionally as it gets older. The goal in systems is to bring them up-to-date to support changes and/or new demands.

This item was presented to the Facilities SubCommittee at its April 2, 2021, meeting. The ratification of contract was necessary as the District needed additional I.T. support to ensure a smooth reopening for elementary in-person instruction.

 
Financial Impact:

If approved, the $20,000 will be funded by the Elementary and Secondary School Emergency Relief Fund (ESSER).


Recommended Motion:
Board approval is recommended for this ratification of the cost of services with Colligo Systems.
Attachments:
1. Contract: Colligo Systems for network and systems maintenance
2. Proposal: Colligo Systems for network and systems maintenance
g. Public Disclosure and Approval of Proposed Salary Increase to Management and Confidential Employees (equivalent to the increases to GTA, CSEA and GFP) (Action Item)
Quick Summary / Abstract:

Alvaro Meza, Assistant Superintendent of Business Services/C.B.O., will introduce the item for Board action. At prior Board meetings, the Board approved salary increases for all bargaining units - GTA, CSEA, and GFP. Board approval is requested for the same compensation increase for all management.

Rationale:

The Management and confidential employees are not part of a "bargaining unit," and as such, are not subject to the AB 1200 disclosures.  However, to be transparent and consistent, staff fills out the same disclosure forms consistent with the reporting of agreements reached with GTA, CSEA and GFP.

 
Comments:

The proposed salary increase to management and confidential employees is aligned with the increases to GTA, CSEA, and GFP. 

  • 4.25% salary increase retroactive to July 1, 2020

  • Increased District benefit contributions effective January 1, 2021. The increase to the District health contribution will cost an additional $30,969 from January 2021 through June 2021. The cost of the health contribution is expected to increase annually by $61,937 for fiscal year 2021-22.This amount is approximately equal to 0.66% equivalent to a 1% increase on the salary schedule.

Both the 4.25% salary increase and additional contributions to health and welfare benefits will be provided to all management and all confidential employees.  This action item applies to Certificated Management, Classified Management, Confidential, and the Superintendent and two Assistant Superintendents.

Financial Impact:
The total cost of the salary and adjustments to the benefit caps will cost $435,941 in 2020-21.
Recommended Motion:

Board approval is recommended for the salary increase to management and confidential employees.

Attachments:
Multi-Year Projection (MYP)
Public Disclosure Forms. Mgmt Conf.
SCCOE review letter Mgmt Conf.
8. ACTION/INFORMATION ITEMS REGARDING FACILITIES AND MAINTENANCE (Procedural Item)
a. Ratification of Contract Amendment with W-Trans for Traffic Striping Development at South Valley Middle School (not to exceed $16,000) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract amendment with W-Trans. The district contracted with W-Trans for a traffic study at South Valley Middle School. This contract will provide for an  additional striping plan to present to the City.
Rationale:

The District selected W-Trans to perform a traffic study for the South Valley Middle School Modernization project. Subsequently, and as part of that study, the District would like W-Trans to further its services by drafting a street "striping" plan to present to the city for consideration and implementation. 

The original contract was for $11,130. This contract amendment for $16,000 would increase the total to $27,130.

 
Comments:

Upon consultation with the city, it was determined that the re-paving of Murray Avenue would commence as the city originally planned in April 2021. The city has subsequently requested that if we have striping plans for the street, they would need to be submitted no later than Friday, April 30, 2021 as striping is to commence in the third week of May. 

The District has asked W-Trans to commence with the work required to present these change requests to the city in this amount of time. 

Financial Impact:

If approved, $16,000 Measure E funds have been allocated for this contract amendment. 


Recommended Motion:
Board ratification is recommended for the contract with W-Trans Inc. 
Attachments:
1. Contract amendment: W-Trans for SVMS
2. Proposal: W-Trans for SVMS
3. SVMS Project Cost Matrix 5.6.2021 BOE
b. Approval of Contract with S&M Moving to Move the Adult Education Program to Mt. Madonna High School (not to exceed $4,515) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract with S&M Moving, Inc., to move the Adult Ed. program from South Valley Middle School to Mt. Madonna High School.
Rationale:

As part of the South Valley Middle School Modernization Project, the District's Adult Education Program wil move to another site. The District has selected Mt. Madonna High School as the location. The District has solicited bids from local moving firms and selected S&M Moving Inc. for the move. 

The other firms that bid on the project:

  • NorCal Moving: $3,262 (not prevailing wage)
  • Hollister Moving: $4,782



 
Financial Impact:
If approved, $4,515 in Measure E funds have been allocated to this service. 
Recommended Motion:
Board approval is recommended for the contract with S&M Moving Inc. 
Attachments:
1. Contract: S&M Moving for Adult Ed migration
2. Quote: S&M Moving for Adult Ed migration
3. SVMS Project Cost Matrix 562021
c. Approval of Contract with Anaya Construction, Inc., for the Relocation of Portables to Transportation Yard (not to exceed $94,900) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract with Anaya Construction, Inc., to move portables from South Valley Middle School to the Transportation Department yard.
Rationale:

Part of the South Valley Middle School Modernization Project includes removing the existing portables on-site to make way for the construction activities. The District-owned portables are in good condition and can withstand being relocated. 

The District wishes to relocate these portables to the Transportation Department yard to serve as the new Transportation office and dispatch center. This relocation aims to serve not only to remove the buildings from the construction work, but to provide facilities for the Transportation Department, whose facility is in need of repair or demolition. 

As part of this relocation, Anaya Construction will remove and dispose of a decommissioned trailer that is parked at the Transportation Yard. This will make room for the portables to be moved.

 
Financial Impact:
If approved, $94,900 in Measure E funds have been allocated to this contract. 
Recommended Motion:
Board approval is recommended for the contract with Anaya Construction, Inc. 
Attachments:
1. Contract: Anaya Construction for portables relocation
2. Quote: Anaya Construction for portables relocation
3. Quote: Anaya Construction for trailer disposal
4. SVMS Project Cost Matrix 5.6.2021 BOE
d. Approval of Contract Amendment with Colbi Technologies, Inc. for Additional Review of Prequalification Applications (not to exceed $10,000) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the contract amendment with Colbi Technologies, Inc., for prequalification services for screening all contractors that wish to work with the district.
Rationale:
Colbi Technologies, Inc., provides a prequalification service for the District by screening all contractors who wish to do work with the District. With the capital projects the District has under way, the applications have been numerous and Colbi is able to provide excellent prequalification services for the District. The service is billed to the District at $85 per hour. We have reached the pre-determined limit of billable hours originally set by the District. The District wishes to increase this amount to prequalify the contractors bidding on the South Valley Middle School Modernization Project. 
 
Financial Impact:
If approved, $10,000 in Measure E funds have been allocated to this service. 
Recommended Motion:
Board approval is recommended for the contract amendment with Colbi Technologies, Inc. 
Attachments:
1. Contract amendment: Colbi Technologies
9. BOARD MEMBER REPORTS (Information Item)
10. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
Board Agenda Calendar: May - June 2021
11. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:

The next REGULAR MEETING of the Board of Education will be held on Thursday, May 20, 2021 via Teleconference. Closed Session will begin at 5:30 p.m., followed by the Regular meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m., on Friday, May 14th.









a. If necessary, the Board will adjourn to closed session to continue the discussion of items in Section 2 above. (Action Item)
12. ADJOURNMENT (Action Item)

Published: April 30, 2021, 11:46 AM

The resubmit was successful.