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Board of Education Regular Meeting
Gilroy USD
June 10, 2021 7:00PM
Zoom Meeting Closed Session 5:30 PM | Regular Session 7:00 PM

1. CALL TO ORDER (Procedural Item)
Quick Summary / Abstract:

 In compliance with the State of California Executive Orders N-29-20 and N-35-20 issued by Governor Newsom, Board Members, interested parties, and members of the public will be able to call or sign into the meeting.

FOR MEETING AUDIO ONLY -

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Webinar ID: 843 7896 8950 Passcode: 544986
International numbers available: https://gilroyunified-org.zoom.us/u/kbeyf5s0le

PUBLIC COMMENTS/TRANSLATION SERVICES

Public Comments – Members of the public may submit comments on specific items on the agenda, and any items within the jurisdiction of the school district in the following manner: via google forms/ Please submit your comment no later than 6:00 PM on the day of the meeting. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated. The total time designated for public comment on the agenda will be 45 minutes. The time allotted for each speaker will be determined by the number of speakers.

a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:30 PM) (Procedural Item)
a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
Quick Summary / Abstract:


b. CONFERENCE WITH LEGAL COUNSEL–ANTICIPATED LITIGATION (Government Code section § 54956.9(d)(2)): (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
 
c. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) (Procedural Item)Confidential agenda item.
d. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:
Employee Organization(s):
California School Employees Association (CSEA)
Gilroy Federation of Paraeducators (GFP)
Gilroy Teachers Association (GTA)
GUSD Management and Confidential Group
District Negotiator: Deborah Flores, Superintendent
3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:

This meeting is being recorded or broadcasted; images and sounds may be captured of those attending the meeting.

a. Pledge of Allegiance (Procedural Item)
b. Approval of Agenda (Action Item)
c. Recognition (Procedural Item)
Quick Summary / Abstract:
  • GUSD Move for Fitness
  • Student Board Representatives
  • 2021 Silicon Valley Read Multimedia Contest: Alina Carbajal & Catalina Tompkins

d. General Public Comment (Procedural Item)
Quick Summary / Abstract:

At this time, members of the public may address the board on any items or any issues within the subject matter jurisdiction of the Board that are not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.


e. Report of Action Taken in Closed Session (Procedural Item)
4. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
5. CONSENT AGENDA: Superintendent's Office & Human Resources (Procedural Item)
a. Personnel Items (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the recommended personnel items.

Attachments:
June 10,2021 Personnel Items
b. Approval of Board Meeting Minutes: May 20, 2021 (Action Item)
Quick Summary / Abstract:
Board approval is requested of the Board Meeting minutes from the May 20th meeting.
Attachments:
May 20, 2021 Board Meeting Minutes
6. CONSENT AGENDA: Business Services (Procedural Item)
a. Monthly Donations Report – June 2021 (Consent Item)
Quick Summary / Abstract:
This is the June 2021 report of donations from the community to the schools of the Gilroy Unified School District.

Rationale:
The Board of Education is grateful for donations from the community to the schools of the Gilroy Unified School District. Please find the donation report attached. 

 
Financial Impact:
Christopher HS: $200
El Roble ES: $1,900
 
TOTAL: $2,100
Recommended Motion:
Board approval is recommended for this donation report.
Attachments:
Donations report for June 2021
b. December 2020 Quarterly Investment Report (Consent Item)
Quick Summary / Abstract:
This is the Second Quarterly Investment Report for the 2020-2021 Fiscal Year.
Comments:

The second quarter investment report for the Gilroy Unified School District is being presented for review in accordance with Board Policy 3430 and Government Code Section 53646.  Additionally, in accordance with administrative regulations, the Gilroy Unified School District certifies that it has sufficient cash on hand to meet the District's cash requirements for the next six months.

The District investment returns for the second quarter of fiscal year 2020-2021 are as follows: 

Santa Clara County Treasurer – Gross Interest of $337,407.52

Financial Impact:

The quarterly interest earned of $337,407.52 is for the second quarter of Fiscal Year 2020-2021, or approximately .92% on the pool investments with the County Treasurer.  For comparison, the State of California Local Agency Investment Fund (LAIF) yield was .54%.


The total year-to-date (5/26/21) interest earned is $832,576.74.

Recommended Motion:
Board approval is recommended for the 2020-2021 Second Quarter Investment Report.
Attachments:
December 2020 Quarterly Investment Report
c. Report of Cash Disbursements/Warrants for May 1-26, 2021 (Consent Item)
Quick Summary / Abstract:
Report of Cash Disbursements/Warrants for May 1-26, 2021.
Rationale:

Warrant Starting

Warrant Ending

Total Cash

County of Santa Clara

83057013

98029108

$3,603,983.45

County of Santa Clara-Canceled Warrants

$246,735.94

Total

$3,357,247.51


 
Comments:
Education Code 42631 states, "All payments from the funds of a school district shall be made by written order of the governing board of the district." Education Code 42632 describes that each order shall be signed by a person or persons authorized by the governing board to sign orders in its name. Board Policy 3300, adopted November 20, 2008 states, "The Superintendent or designee may purchase supplies, materials, equipment, and services in accordance with the Board Policy and administrative regulations. Such purchases shall not exceed bid limits as imposed by current law."
Financial Impact:
The cash outflow of $3,357,247.51 is for the period of May 1-26, 2021.
Recommended Motion:
Board approval is recommended for this item.
Attachments:
Cash Disbursements for May 1-26, 2021
d. Resolution No. 20/21-14: Approval of Annual List of Approved & Prohibited Fundraisers for the 2021-2022 Fiscal Year (Consent Item)
Quick Summary / Abstract:
Adoption of Resolution No. 20/21-14 would authorize approved and prohibited fundraising events for all student body organizations conducting fundraising activities on school property during school hours.
Rationale:

In accordance with Ed. Code 48932, the governing board of any school district may, by resolution, authorize any student body organization to conduct fundraising activities on school property during school hours provided that the governing board has determined that such activities will not interfere with the normal conduct of the schools. (Enacted by Stats. 1976, Ch. 1010)

Home and School Clubs, PTAs and Booster Clubs are not under the internal control of the District, unlike Associated Student Body (ASB) accounts. However, it is recommended that the Board approve guidelines for these groups to follow, in regard to fundraising events, because they are established to provide support to the District and its students.

Ed. Code 51521 requires that all organizations that conduct fundraising to benefit clubs, schools, students or the District at the K-12 level have prior approval from the school district's governing board or the Board-assigned designee.  It is best practice for these groups to follow the same guidelines as the District's ASB.

 
Financial Impact:
No fiscal impact.
Recommended Motion:
Board approval is requested for Resolution 20/21-14 to authorize the list of approved and prohibited fundraisers for the 2021-2022 fiscal year.
Attachments:
2021.2022 List of Approved and Prohibited Fundraisers
Resolution No. 20.21-14 Authorized Fundraising Events
e. RENEWAL of the Joint Use of Facilities Agreement between the Gilroy Unified School District and the City of Gilroy for Gilroy High School (Consent Item)
Quick Summary / Abstract:
The Joint Use of Facilities Agreement between the Gilroy Unified School District and the City of Gilroy for Gilroy High School replaces an expired agreement between both parties.  This agreement has a 10-year term.  
Rationale:
This agreement prioritizes the use of District facilities between the District, City of Gilroy and third-party users for 10 years.
 
Financial Impact:
No fiscal impact. 
Recommended Motion:
Board approval is recommended for this joint use agreement with the City of Gilroy..
Attachments:
1. Joint-Use Agreement: City of Gilroy and GUSD for Gilroy HS
7. CONSENT AGENDA: Educational Services (Procedural Item)
a. RENEWAL of Professional Services Agreement between Ascencion Solorsano, Brownell & South Valley Middle School with The Core Collaborative to Provide Professional Development in the 2021-22 School Year (not to exceed $146,250) (Consent Item)
Quick Summary / Abstract:

Board approval is requested for the renewal of this contract with The Core Collaborative. The Core Collaborative will provide educational professional development to Ascencion Solorsano, Brownell and South Valley Middle School teachers and administrators.

Rationale:

Gilroy Unified School District  is recommending a contract with The Core Collaborative to provide educational professional development to Ascencion Solorsano, Brownell and South Valley Middle School  teachers. Ascencion Solorsano, Brownell and South Valley Middle School will create three core teams each who will receive training. The Core Collaborative will provide 5 full days of training focusing on a strengths-based approach that helps teacher teams:

  • Operationalize the highest influences on student learning

  • Partner with students to strengthen student ownership of learning

  • Engage students in self and peer assessment

  • Build a culture of efficacy using practical, easy to implement protocols

 
Financial Impact:
Estimated cost for Ascencion Solorsano, Brownell and South Valley Middle School to participate will not exceed $146,250.00  and will be paid from Comprehensive Support and Improvement (CSI) funds, Title 1 funds and LCAP Goal 1 funds.
Recommended Motion:
Board approval is requested for the professional services agreement between The Core Collaborative and Gilroy Unified School District.
Attachments:
Core Collaborative Contract
Core Collaborative Quote
b. RENEWAL of Silicon Valley Mathematics Initiative Membership (not to exceed $6,300) (Consent Item)
Quick Summary / Abstract:

Board approval is requested for the renewal of this contract with Silicon Valley Mathematics Initiative (SVMI). The Silicon Valley Mathematics Initiative (SVMI) is a comprehensive effort to improve mathematics instruction and student learning.

Rationale:

Benefits of being a member district, which support the implementation of Common Core Standards, include the following:

  • Use the annual MAC/MARS exams and scoring materials grades 2 through High School Course 2

  • Use of the library of former MAC/MARS tasks, rubrics, standardizing papers, practice tests and tool kits

  • Access to the annual tools for teacher documents designed to support formative assessment practice in the classroom

  • Access and use of Problems of the Month and Teacher Notes

  • Access to Mathematics Coaching Tools and Videos

  • Participation in SVMI Professional Development Workshops for teachers and coaches

  • Participation in the Principal as Instructional Leader series open to all principals and coaches.

 
Comments:
The Silicon Valley Mathematics Initiative (SVMI) is a comprehensive effort to improve mathematics instruction and student learning. It has supported school districts and charter schools since 1996.  SVMI’s theory of action is: Student learning is a function of mathematics instruction. The teacher’s skills and knowledge is the key to improving math instruction. Improved achievement is an outcome of improved instruction.  Improved instruction is an outcome of ongoing, comprehensive, and intensive professional development. Good teaching occurs through a continuous loop of focusing on high standards, assessing students’ work to the standards, examining students’ products and analyzing students’ understandings, developing effective educational strategies and practices that are consistent with the findings, and tailoring instruction to enhance student learning and understanding for all students.
Financial Impact:
$6,300 annual fee to be funded by Title I funds.
Recommended Motion:
Board approval is requested for the 2021-2022 Silicon Valley Mathematics Initiative membership fee for services.
Attachments:
Description of Services
SVMI Contract
c. RENEWAL of Contract with Document Tracking Services for the 2021-22 School Year (not to exceed $7,250) (Consent Item)
Quick Summary / Abstract:
Board approval is requested for the renewal of this contract with Document Tracking Services, the system used for updating and publishing the School Accountability Report Cards (SARCs) and Single Plans for Student Achievement (SPSAs).
Rationale:

School Accountability Report Cards (SARCs) and Single Plans for Student Achievement (SPSAs) are intended to provide the public with important information about each public school and to communicate a school’s progress in achieving its goals. Districts are required to produce and publicize these reports.  The costs for document development and dissemination are considered mandated costs.

 
Comments:

Education Code Section 35256 states: “The Governing Board of each school district shall annually issue a School Accountability Report Card (SARC) for each school in the school district, publicize such reports, and notify parents or guardians of students that a copy will be provided upon request.” Education Code Section 33126 states that Districts with access to the internet are required to make SARCs available through that medium. Beginning with the 2008-09 school year, the SARCs must be published by February 1 of each year.


The State and Federal Governments require all schools receiving Title 1 funding to complete a Single Plan for Student Achievement (SPSA). Any school under the State’s Comprehensive Support and Intervention or Targeted Support and Intervention programs are mandated to use the State template for the report.


Document Tracking Services will assist in completing both documents using the most recent State templates.


Financial Impact:
Estimated cost for Document Tracking Services is to not exceed $7,250 and will be paid from Title 1 funds.
Recommended Motion:

Board approval is requested for the purchase of Document Tracking Service.

Attachments:
DTS License & Invoice
d. RENEWAL of Contract with Aeries ASP Software Student Information System with Aeries Communication System for the 2021-22 School Year (not to Exceed $174,866) (Consent Item)
Quick Summary / Abstract:

Board approval is requested for the renewal with Aeries ASP Software Student Information System with Aeries Communication. For the 2021-22 school year, GUSD will continue to use the Aeries web-based Student Information System (SIS).  The contract includes the additional service of the Aeries Online Enrollment platform, as well as the ParentSquare parent and student communication platform.


Financial Impact:

The expense of this software will not exceed $174,866 and will be funded through the General Fund.


Recommended Motion:

Board approval is requested for the annual fee of AERIES Application Services Provider (ASP) cloud-based data hosting student information system with Aeries Communications.

Attachments:
Aeries Communications Quote
Aeries Subscription Quote
e. RENEWAL of Contract with Illuminate Education (formerly IO Assessment/EADMS) for the 2021-22 School Year (not to exceed $72,900) (Consent Item)
Quick Summary / Abstract:
Board approval is requested for the renewal of Illuminate DnA (Data and Assessment). Illuminate Education is a comprehensive assessment and data management system that brings all of the district's assessment pieces and demographic information together to support district goals for raising student achievement.  The Illuminate DnA system is a full-featured assessment management and analytic reporting system.
Financial Impact:
The annual fee for Illuminate Education is $72,900 and is allocated from the district-wide assessment budget. 

Recommended Motion:

Board approval is requested for the annual fee of the software product of Illuminate Education.

Attachments:
Illuminate Contract
f. Declaration of Obsolete Textbooks (Consent Item)
Quick Summary / Abstract:
Board approval is requested to declare obsolete a list of textbooks that are no longer part of the adopted curriculum for the District.
Rationale:
A list of textbooks to declare obsolete is presented.
 
Financial Impact:
Once approved, site books may be labeled as obsolete and given to students. Alternatively, the books may be sold and proceeds are deposited into funds designated for instructional materials. After exhausting all other options, materials may be discarded or disposed of appropriately.
Recommended Motion:
Board approval is requested for the declaration of obsolete textbooks.
Attachments:
Secondary Obsolete Textbooks
g. Renewal of Contract between the Gilroy Unified School District and CircleUp Education for Professional Development ($66,000) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of contract with CircleUp Education to provide diversity and equity training for staff and school climate support for three middle schools and Luigi Aprea elementary school during the 2021-22 school year.  The training and coaching provided by CircleUp addresses topics specific to the site such as discrimination, conflict resolution, and building a safe and supportive school climate.
Rationale:
The District seeks to continue the agreement with CircleUp Education to provide diversity and equity training and school climate support for three middle schools and Luigi Aprea elementary school.
 
Comments:

CircleUp Education is an organization that is committed to producing equitable social and cultural change in communities. CircleUp Education provides customized training on conflict resolution, diversity and equity, and restorative practices. CircleUp Education has worked with school districts, cities, and community agencies in the San Francisco Bay area.

The District has worked with CircleUp Education since 2018  to provide support to staff and school and district leadership in maintaining a safe, inclusive and equitable school environment.

CircleUp Education develops a Needs Summary specific to each school site. The summary is based on the results of assessments conducted with staff and in consultation with site leaders. The training and coaching provided by CircleUp addresses topics specific to the site such as discrimination, conflict resolution, and building a safe and supportive school climate.

Financial Impact:
The total cost of the professional development will not exceed $66,000 and will be paid from Local Control Funding Formula (LCFF) and Title 1 funds.
Recommended Motion:

Board approval is requested of  the renewal of agreement between the Gilroy Unified School District and CircleUp Education.

This is a renewal contract. The original contract was reviewed and approved by the District’s legal counsel prior to submission to the Board on May 31, 2018.

Attachments:
CircleUp Contract/Scope of Work
h. RENEWAL of the Memorandum of Understanding (MOU) between the Gilroy Unified School District (GUSD) and Santa Clara County Office of Education (SCCOE) for Professional Development for the 2021-2022 School Year (not to exceed $20,000) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the renewal of the Memorandum of Understanding (MOU) with the Santa Clara County Office of Education (SCCOE) to provide professional development to teachers and administrators in GUSD to strengthen instructional practices and support the District's Local Control Accountability Plan.


Rationale:

The District has worked collaboratively with the Santa Clara County Office of Education to design and implement professional development to strengthen instructional practices for GUSD teachers. The MOU outlines the support that will be provided to GUSD throughout the 2021-2022 school year.

The following are specific professional development opportunities that have been planned in conjunction with the SCCOE Coordinators:

K-12 -  ELD and ELL

Support Integrated English Language Development (ELD) instruction with a focus on the implementation of the ELD Standards within the content areas.  SCCOE Coordinator will work with Educational Services to develop professional development to support English Learners (ELs).  Focus will be on utilizing the ELD Standards to guide scaffolded instruction for ELs, in addition to strategies to enable all ELs to have full access to the curriculum at a rigorous level.

VAPA- Visual and Performing Arts and CTE (Career Technical Education)

SCCOE Coordinator will support GUSD teachers in the implementation of VAPA (Visual and Performing Arts) national standards.

Technology

SCCOE Coordinator will support GUSD K-12 technology goals with training and professional development to enhance 21st century learning and advance the skills of teachers and students.

ELA/Math

SCCOE Coordinator will support GUSD K-12 ELA and Math goals with training and professional development to improve literacy, writing skills as well as to enhance 21st century learning skills.




 
Comments:

Gilroy Unified School District annually contracts with the Santa Clara County Office of Education for professional development services.

LCAP GOALS:

Goal 1:   Provide high quality instruction and 21st century learning opportunities to ensure College & Career Readiness

Goal 2:   Provide equitable support, resources, and access for all learners
Financial Impact:
The fees and expenses will not exceed $20,000 and will be paid by LCFF (Local Control Funding Formula) funds for Gilroy Unified School District teacher professional learning and by Title III funds for services related to English Learner students. 
Recommended Motion:
Board approval is requested of the Memorandum of Understanding between the Girly Unified School District and tjhe Santa Clara County office of Education for professional development.
Attachments:
Signed SCCOE MOU
i. RENEWAL OF CONTRACT between the Gilroy Unified School District and REACH Professional On-line & In-Home Tutoring for Foster Youth and McKinney Vento students (not to exceed $25,000) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of contract with REACH Professional On-line & In-Home Tutoring to provide tutoring services for Gilroy Unified School District Foster Youth and McKinney Vento students at the Department of Family and Children's Services Resource Center in Gilroy and an option for on-line tutoring. 
Rationale:
This request is for the approval to renew the contract between Gilroy Unified School District and REACH Professional On-line & In-Home Tutoring for an amount not to exceed twenty-five thousand dollars ($25,000). Tutoring services will be available for Foster Youth and McKinney Vento students to support academic achievement and successful completion of courses. Identified at-risk Foster Youth and McKinney Vento students will be offered tutoring services during the period of August 2021 and June 2022 at the Gilroy Family Resource Center as well as an online option.
 
Comments:
The Local Control Accountability Plan highlights Foster Youth as a priority group and districts are required to demonstrate services provided that go above and beyond what is provided to regular students. Additionally, AB 854 states that districts are to provide tutoring, mentoring and counseling for Foster Youth. In addition, our McKinney Vento students are identified as an at-risk student population who will be served.
Financial Impact:
The cost of the tutoring will not exceed $25,000 to be funded by Local Control Funding Formula (LCFF) supplemental and concentration funds.
Recommended Motion:
Board approval is requested of the renewal of contract between Gilroy Unified School District and REACH Professional On-line & In-Home Tutoring.
Attachments:
REACH Contract FY-MKV2021-2022
REACH Scope of work FY-MKV
j. RENEWAL of Contract between the Gilroy Unified School District and REACH Professional On-line & In-Home Tutoring for Migrant Education Program Students (not to exceed $10,000) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of contract with REACH Professional On-line & In-Home Tutoring. REACH Professional On-line & In-Home Tutoring will provide tutoring services for Migrant Education Program students at the Department of Family and Children’s Services Resource Center in Gilroy and/or at Arturo Ochoa Camp. There is also an option for on-line tutoring.
Rationale:
Tutoring services will be available for Migrant Education Program students to support academic achievement and successful completion of courses. Identified at-risk migrant students will be offered tutoring services during the period of August 2021-June 2022. This request is for the approval to renew the contract between Gilroy Unified School District and REACH Professional On-line & In-Home Tutoring for an amount not to exceed ten thousand dollars ($10,000).
 
Comments:

This will be the third year the District will offer tutoring services for the GUSD Migrant Education Program students through REACH tutoring services. Sessions will be mostly utilized during peak seasons.


Financial Impact:
The cost of tutoring is not to exceed $10,000 and will be funded by Migrant Education Program funds.
Recommended Motion:
Board approval is requested for the renewal of contract between Gilroy Unified School District and REACH Professional On-line & In-Home Tutoring.
Attachments:
REACH ContractMEP2021-2022
REACH Scope of Work MEP
k. RENEWAL OF CONTRACT between the Gilroy Unified School District and BeGLAD for Professional Development (not to exceed $51,100) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal contract with BeGLAD for 20 hours of  professional development in the Project GLAD (Guided Language Acquisition Design) model for teachers in grades 2 and 3 at three elementary sites during the 2021-22 school year.  At all elementary schools,  teachers in grades 4 and 5 will receive additional professional development to support GLAD implementation. This is a part of a multi-year plan to provide all elementary teachers with ongoing targeted language acquisition and instructional strategies to support English Learner students.
Rationale:
The GLAD training is designed to provide teachers with instructional strategies to support students’ language acquisition and literacy. The three elementary schools that will participate in the virtual GLAD training are the following; Las Animas, Rod Kelley, and Luigi. At each of these schools, teachers in second and third grades will participate in GLAD training to help students build language acquisition with an approach that integrates the curriculum and engages them in meaningful content. Teachers and administrators have expressed interest in supporting students with common strategies that build upon one another throughout the grades. BeGLAD will provide two days of training in the theory and background of the GLAD model, followed by training sessions throughout the year that include demonstration lessons and teacher planning time for unit development. To maintain program sustainability, previously trained GLAD teachers will receive structured, follow-up training sessions.
 
Comments:
The GLAD model has been in existence for over 25 years and is very similar to the Sobrato Early Academic Language (SEAL) model. Many of the SEAL strategies are modeled after the GLAD instructional strategies. Both focus on presenting information to students using a thematic approach. Both models are focused on supporting English learners. Teachers in both models engage in collaborative planning and developing units integrating Science, Social Studies and English language arts with specific attention to addressing the English language development standards.
The district has provided the GLAD training over the course of the last two years. By 2022, all elementary teachers in the GUSD will have completed either GLAD or SEAL training
Financial Impact:
The costs of the professional development will not exceed $51,100 and will be paid from Title III funds.
Recommended Motion:
Board approval is requested for the agreement between the Gilroy Unified School District and BeGLAD for professional development.
Attachments:
BeGLAD-GUSD contract
Scope of Work- BeGLAD
l. RENEWAL of Contract between the Gilroy Unified School District and YMCA for Power School 2021-2022 (YMCA contract is not to exceed $916,750) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of the contract with YMCA to provide Power School After School program for the 2021-2022 school year at El Roble, Las Animas, Luigi Aprea, and Rucker elementary schools.
Rationale:
Power School will return to operating the after school program from right after school until 6:00 pm every regular school day. YMCA will operate Power School at El Roble, Las Animas, Luigi Aprea and Rucker elementary schools. Due to lack of ASES and 21st Century Community Learning Centers grant funding at Luigi Aprea, GUSD will charge a per- student fee for the Power School program at that site. Local Control Funding Formula (LCFF)  funds will be used to provide a fee waiver based on family income as needed in order to ensure equitable participation.
 
Financial Impact:
The fiscal impact of the YMCA contract is not to exceed $916,750. The funding sources are the 2021/2022 After School Education and Safety (ASES) Supplemental and 21st Century Community Learning Centers (CCLC) Supplemental grants, and, for Luigi Aprea, GUSD Local Control Funding Formula (LCFF) funds.
Recommended Motion:
Approval of the contract between the Gilroy Unified School District and the YMCA for Power School 2021-2022 is requested.
Attachments:
YMCA 2021-2022 Power School Contract
m. RENEWAL of Contract between the Gilroy Unified School District and Youth Alliance for Power School 2021-2022 School Year (Youth Alliance contract is not to exceed $1,004,652) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the renewal of the contract with Youth Alliance to provide Power School After School program  for the 2021-2022 school year at Eliot, Glen View, Rod Kelley elementary schools, and South Valley Middle School. 

Rationale:

Power School will return to operating the after school program from right after school until 6:00 pm every regular school day. Youth Alliance will operate Power School at Eliot, Glen View, and Rod Kelley elementary schools, and South Valley Middle School. 

 
Financial Impact:

The fiscal impact of the Youth Alliance contract is not to exceed  $1,004,652. The funding sources are the 2021/2022 After School Education and Safety (ASES) Supplemental and 21st Century Community Learning Centers (CCLC) Supplemental grants.

Recommended Motion:
Approval of the contract between the Gilroy Unified School District and Youth Alliance for Power School 2021-2022 is requested.
Attachments:
Youth Alliance 2021-2022 Power School Contract
n. RENEWAL of Contract between the Gilroy Unified School District and ThomasKelly Software Associates for Power School 2021-2022 (ThomasKelly Software Associates contract is not to exceed $6,250) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the renewal of the contract with ThomasKelly Software Associates to provide EZReports Software as a Service (SaaS) for Power School student registration, attendance and reporting for the 2021-2022 school year at all seven grant funded sites.

Rationale:

ThomasKelly Software Associates has experience in successfully implementing, hosting, training, and supporting After School Program Software as a Service (SaaS) systems for school districts and state education departments. The EZ Reports software is currently being used by over 2000 after school programs throughout the United States. SaaS software simplifies the attendance reporting process allowing for greater accountability at the site level, and also supports the State and Federal reporting requirements.

Power School requires a system to accurately track and report attendance and other information for 8 after school sites, 1 summer program at 3 sites, and 4 before school program classes.


 
Financial Impact:
The cost of the software is $6,250  funded from 2021/2022 After School Education and Safety (ASES) and 21st Century Community Learning Centers (CCLC) grants.
Recommended Motion:
Approval of the contract between Gilroy Unified School District and ThomasKelly Software Associates (TKSA) for the 2021-2022 school year is requested.
Attachments:
ThomasKelly EZReports Contract for Power School 2021-2022
o. RENEWAL of Contract between the Gilroy Unified School District and GTSoft Inc. for Power School for School Year 2021-2022 (GTSoft Inc. contract is not to exceed $2,500) (Consent Agenda)
Quick Summary / Abstract:
Board approval is requested of the renewal of the contract with GTSoft Inc. to provide EZChildTrack Software as a Service (SaaS) for Power School student registration, billing, and fee collection for the 2021-2022 school year at Luigi Aprea elementary school.
Rationale:

Power School is operating a new fee-based program at Luigi Aprea that is being supported financially by GUSD in order to ensure consistent programming for ADB students.

The addition of Luigi Aprea as a fee-based program into Power School requires the addition of software for online registration, attendance, billing, and fee collection processes. 

Power School currently uses EZReports (from affiliate company ThomasKelly Software) for accurately tracking and reporting attendance and other information for 8 after school sites, 1 summer program at 3 sites, and 4 before school program classes. The addition of GTSoft’s EZChildTrack to partner with EZReports will be a smooth transition for program operation at Luigi Aprea.

GTSoft Inc. has experience in successfully implementing, hosting, training, and supporting childcare/afterschool management software as a Service (SaaS) systems for fee or tuition based programs. EZChildTrack will allow for the online registration, billing, attendance tracking and fee processing for the new Power School program that will operate at Luigi Aprea. 


 
Financial Impact:

The fee for 2021-2022 is $2,500 from GUSD Local Control Funding Formula (LCFF) funds.

Recommended Motion:
Approval of the contract between Gilroy Unified School District and GTSoft Inc.for the 2020-2021 school year is requested.
Attachments:
GTSoft, Inc. EZChildtrack Contract and Proposal
p. RENEWAL of Contract and Authorized Signors with the California Department of Education for State Preschool Prekindergarten and Family Literacy Program ($5,000) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of  the renewal of contract with the California Department of Education for State Preschool Prekindergarten and Family Literacy Program. The California Department of Education provided Gilroy Unified School District funding in the amount of $5,000 for the District's Preschool Prekindergarten and Family Literacy Program.  The program serves three and four year olds at three different sites: Swanston, Rod Kelley, and Glen View.
Rationale:
The California Department of Education requires an annual resolution certifying approval by the Governing Board to enter into contract with the California Department of Education and authorizing designated personnel to sign contract documents and reports for the Preschool/Child Development Program.  The authorized signors are as follows: 1. Dr. Deborah A. Flores. Superintendent, 2.Beatrice Magdelano, Administrator Early Childhood Programs, 3. Kathleen Biermann, Director of Curriculum and Instruction Education Services. This contract and resolution are renewed annually.  The contract is effective from July 1, 2021 through June 30, 2022 with a maximum reimbursable amount of $5,000.
 
Comments:
The California Department of Education provides GUSD funding in the amount of $5,000 for the District's Preschool Prekindergarten and Family Literacy Program.  The Program serves three and four year olds at three different sites: Swanston, Rod Kelley and Glen View.
Financial Impact:
The contract for the 2021-2022 has a maximum reimbursement amount of $5,000 for the California State Preschool Program.
Recommended Motion:
Board approval is recommended for the renewal of the contract with the California Department of Education for State Preschool services.
Attachments:
State Preschool $5,000 Contract
q. RENEWAL of Contract and Authorized Signors with the California Department of Education for State Preschool Services (1,158.903) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the renewal of contract with the California Department of Education for State Preschool Services. The California Department of Education provides GUSD funding in the amount of $1,158,903 for the District's State Preschool Program.  The program serves three and four year olds at three different sites: Swanston, Rod Kelley, and Glen View.

Rationale:
The California Department of Education requires an annual resolution certifying approval by the Governing Board to enter into the contract with the California Department of Education and authorizing designated personnel to sign contract documents and reports for the Preschool/Child Development Program.  The authorized signors are as follows: 1. Dr. Deborah A Flores, Superintendent, 2. Beatice Magdaleno, Administrator Early Childhood Programs, 3. Kathleen Biermann, Director of Curriculum and Instruction Educational Services.  This contract and resolution are renewed annually.  The Contract is effective from July 1, 2021 through June 30, 2022 with a maximum reimbursable amount of $1,158,903.
 
Comments:
The California Department of Education provides Gilroy Unified School District funding in the amount of $1,158,903 for the District's State Preschool Program.  The Program serves three and four year olds at three different sites: Swanston, Rod Kelley, and Glen View.
Financial Impact:
The contracts for 2021 - 2022 has a maximum reimbursable amount of $1,158,903. for the California State Preschool Program. 
Recommended Motion:
Board approval is requested for the renewal of the contract with the California Department of Education for State Preschool services. 
Attachments:
State Preschool Contract $1.158
r. NEW Contract between the Gilroy Unified School District and Starting Arts for Professional Development in Arts Education (not to exceed $5,000) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the contract with Starting Arts to provide professional development services to elementary itinerant arts education teachers to support the implementation of the elementary arts education for students in grades 4 and 5. A rotation of arts education in visual arts, music, theater and movement will be provided to students in grades 4 and 5 during the classroom teachers’ preparation period.
Rationale:

The District seeks the services of Starting Arts to help support the development and implementation of curriculum for elementary arts education.

Professional development services will include targeted support in visual arts, music, movement and theater. Training will commence in August 2021 so that arts education teachers are prepared to support students at the beginning of the new school year.  Ongoing professional development services will be provided by Starting Arts to continue targeted support to arts education teachers throughout the 2021-2022 school year.

 
Comments:

The District has worked with Starting Arts in partnership with the Gilroy Foundation in providing music services for 2nd grade students.  Their services are aligned to the National VAPA (Visual and Performing Arts) standards.

LCAP GOALS:

Goal 1: Provide high quality instruction and 21st century learning opportunities to ensure college and career readiness

Goal 2: Provide equitable support for all learners.



Financial Impact:
The fees and expenses will not exceed $5000 and will be paid by Local Control Funding Formula (LCFF) funds for Gilroy Unified School District teacher professional learning.
Recommended Motion:
Board approval is requested of the contract between the Gilroy Unified School District and Starting Arts for professional development.
Attachments:
Scope of Work
Starting Arts Contract
s. NEW CONTRACT between the Gilroy Unified School District and Soul Shoppe Programs (not to exceed $5,700) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the contract between the Gilroy Unified School District and Soule Shoppe Programs. Soul Shoppe Programs is a national organization that focuses on empathy and character building to provide workshops to Migrant Education Program students in grades K-5. Students will be provided eight virtual livestream sessions on conflict resolution and life skills.
Rationale:
The purpose of the Migrant Education Program is to ensure that  migratory students can meet the same challenging state academic standards that all children are expected to meet. Social and Emotional learning is one area included as a service to alleviate social isolations and varying mental health related problems that inhibit the ability of such children to succeed in schools.
 
Comments:
The Soul Shoppe Programs is in alignment with the Collaborative for Academic, Social, and Emotional Learning’s (CASEL) Social Emotional Learning (SEL) competencies with an emphasis on equity and belonging. Soul Shoppe Programs have brought school communities together for 20 years through school workshops and assemblies. Migrant Education students will participate in digital courses and livestream lessons to help students acquire tools to be more emotionally resilient, empathetic, and productive.
Financial Impact:
The cost of the digital courses and livestream lessons will not exceed $5,700.00 and will be paid from  Migrant Education funds.
Recommended Motion:
Board approval is requested for the agreement between the Gilroy Unified School District and Soul Shoppe Programs.
Attachments:
Scope of Work- Soul Shoppe
Soul Shoppe-GUSD Contract
t. Title 1- Part A Schoolwide Program (SWP) Plan for Luigi Aprea Elementary School (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the Title 1- Part A Schoolwide Program (SWP) Plan for Luigi Aprea Elementary. The Title 1- Part A Schoolwide Program (SWP) Plan will allow Luigi Aprea more flexibility in the use of funds to increase achievement by students at all levels.  Every child who needs support and services at Luigi will be included in their programs, strategies, and resources.
Rationale:
Luigi Aprea has 34% of students identified as low socio-economic status and qualifies for the Targeted Assistance Title 1 program. Since the school is over the 25% low socio-economic status, Luigi qualifies to request a Schoolwide Program waiver. Part of the waiver process requires a Title 1 Schoolwide Program Plan be approved by the local School Board of Education.
 
Comments:
Upon Board approval, all elementary and middle schools in Gilroy Unified School District will be Title 1 Schoolwide Programs.
Financial Impact:
No financial impact
Recommended Motion:
Board approval is requested of the Title 1- Part A Schoolwide Program (SWP) Plan for Luigi Aprea Elementary School.
Attachments:
Luigi Aprea's Title 1 Schoolwide Plan
8. CONSENT AGENDA: Student Services (Procedural Item)
a. RENEWAL of Service Agreement with Effective School Solutions, LLC for the 2021-2022 School Year (not to exceed $690,000) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Effective School Solutions, LLC for the 2021-2022 school year. This service agreement will implement mental health and behavioral support programs that improve care, strengthen outcomes, and maintain students in the least restrictive environment.                                 

   
Rationale:

Gilroy Unified School District will ensure that all students are prepared to be successful in high school and beyond. Gilroy Unified School District will implement mental health and behavioral support programs that improve care, strengthen outcomes, and maintain students in the least restrictive  environment.

                                         


 
Comments:

Gilroy Unified School District is looking to strengthen its internal mental health and behavioral programming, and has identified a partner, (ESS) who has specific expertise in this area. By implementing ESS in Gilroy High School, and Brownell  we will be educating our students in the least restrictive environment, and collaborate to deliver the best care for every student. ESS will serve  20 students at Gilroy High School and 20 students at  Brownell  to enable the district to return students that currently attend Non-Public Schools and to continue to  increase the opportunities for students to attend district programs on comprehensive sites. 


Financial Impact:

The total service agreement amount will not exceed $690,000.


Recommended Motion:
Approval of the service agreement with Effective School Solutions, LLC and the Gilroy Unified School District is recommended.
Attachments:
Agreement
Exhibit A
b. RENEWAL of Service Agreement with A.G.E.S. Learning Solutions, Inc. for the 2021-2022 School Year (not to exceed $200,000) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with A.G.E.S. Learning Solutions, Inc., for the 2021-2022 school year. This service agreement is to provide the Gilroy Unified School District with 3 behavior technicians to provide 1:1 support to students with significant behaviors in accordance with the IEPs. 


Rationale:

A.G.E.S. Learning Solutions provides the Gilroy Unified School District with highly trained RBT support personnel. While the Gilroy Unified School does employ one district Board Certified Behavior Analyst, the capacity to serve all students is limited. The students assigned to A.G.E.S. typically have more intensive behavioral needs than can be provided with in-house staffing. 


 
Comments:

The Director of Student Services, the Student Services Coordinator and the District BCBA have consulted with A.G.E.S. to review all current services for students with behavior services identified on their IEPs. Services for students who can be served through the District resources for the 2021-2022 school year have been reviewed on an ongoing basis throughout the school year through IEP meetings to determine continued level of service.


Financial Impact:

The total service agreement amount will not exceed $200,000.


Recommended Motion:

Approval of the Service Agreement with A.G.E.S Learning Solutions, Inc.and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
c. RENEWAL of Service Agreement with Best Medical Resources Health Services, Inc. for the 2021 -2022 (not to exceed $129,649.44) (Consent Item)
Quick Summary / Abstract:

Board approval is requested for this service agreement with Best Medical Resources Health Services, Inc, for the 2021-2022 school year.


Rationale:

Best Medical Resources (BMR) provides related services to school districts throughout the United States. The District has responsibility to provide speech and language services to students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP).


 
Comments:

The District has responsibility to provide speech and language services to students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP). The Gilroy Unified School District servies students that are entitled to special education services


Financial Impact:
The total service agreement amount will not exceed $129,649.44.

Recommended Motion:

Approval of the Service Agreement with Best Medical Resources Health Services, Inc. and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
d. RENEWAL of Memorandum Understanding (MOU) with Rebekah Children’s Services for the 2021-2022 School Year (not to exceed $0) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of this Memorandum Understanding (MOU) with Rebekah Children’s Services  for the 2021-2022 school year. Rebekah’s Children’s Services provides services to support the social-emotional welfare of children and families.


Rationale:

The purpose of this MOU is to specify the roles, responsibilities, and agreements and present the array of available services of the participating parties in order to promote an effective, collaborative partnership in the provision of services to children and families. 


 
Comments:
Rebekah’s Children’s Services provides services to support the social-emotional welfare of children and families. This agency partnership allows the Gilroy Unified School District to offer services to meet the emotional needs of its students.
Financial Impact:

There will be no financial impact to the District.


Recommended Motion:

Approval of Memorandum of Understanding with Memorandum Understanding (MOU)  Rebekah Children’s Services and the Gilroy Unified School District is recommended.


Attachments:
MOU
e. RENEWAL of Memorandum Understanding (MOU) with Community Solutions for the 2021-2022 School Year (not to exceed $0) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the Memorandum Understanding (MOU) with Community Solutions for the 2021-2022 school year.  This agency partnership allows the Gilroy Unified School District to offer services to meet the emotional needs of its students.


Rationale:

The purpose of this MOU is to provide an outline of the following new service agreements with Community solutions. Community Solutions will provide mental health services utilizing the Child Youth Behavioral Health Program (CYBHP) & Solutions to Violence (STV) contract.


 
Comments:
Community Solutions provides services to support the social-emotional welfare of children and families. This agency partnership allows the Gilroy Unified School District to offer services to meet the emotional needs of its students at all grade levels. Solutions to Violence (STV) staff will facilitate the In Touch With Teens curriculum to students at Gilroy, Christopher, and Mt. Madonna High School campuses for the 2021/2022 school year.
Financial Impact:

There will be no financial impact to the District.


Recommended Motion:

Approval of Memorandum of Understanding with Community Solutions and the Gilroy Unified School District is recommended.


Attachments:
MOU
f. RENEWAL of Service Agreement with Positive Approaches, Inc., for the 2021-2022 School Year (not to exceed $ 10,000) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the service agreement with Positive Approaches, Inc.  for the 2021-2022 school year. This is to provide a full continuum of services to students with exceptional needs.
Rationale:

The Gilroy Unified School District (GUSD) has a responsibility to provide a full continuum of services to students with exceptional needs. These services may include Applied Behavior Analysis (ABA). GUSD currently has two students with  ABA services delineated in their IEPs.


 
Comments:
Positive Approaches, Inc. provides ABA services to students with autism and other social/behavioral needs with an emphasis on effective communication and social motivation via positive experiences with instructors and friends. Student strengths and interests are incorporated in all intervention and support that is provided.
Financial Impact:
The total service agreement  amount will not exceed $10,000.
Recommended Motion:

Approval of the service agreement with Positive Approaches, Inc. and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
g. RENEWAL of Service Agreement with Hong Zhang for the 2021-2022 School Year (not to exceed $2,500) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the service agreement with Hong Zhang for the 2021-2022 school year. When requested, IEP meetings must be held and documents must be translated in parent’s or caregiver’s preferred language.
Rationale:

This service agreement is necessary to provide translation and interpreting as needed for Individual Education Plan (IEP) meetings and related documents. When requested, IEP meetings must be held and documents must be translated in parent’s or caregiver’s preferred language.


 
Comments:

Hong Zhang provides interpretation and  translation services for special education related matters. The Gilroy Unified School District has a need to provide Mandarin interpretation and translation for special education meetings and documents.


Financial Impact:
The total service agreement amount will not exceed $2,500.
Recommended Motion:

Approval of the service agreement with Hong Zhang and the Gilroy Unified School District is recommended.


Attachments:
Rate Sheet
h. RENEWAL of Master Contract with Outdoor Autism and Special Issues School (OASIS) for the 2021-2022 School Year (not to exceed $171,147) (Consent Item)
Quick Summary / Abstract:

Board is requested of the service agreement with the Master Contract with Outdoor Autism and Special Issues School (OASIS) for the 2021-2022 school year. The District has a responsibility to provide a free and appropriate public education for all of its special education students.


Rationale:

The District has a responsibility to provide a free and appropriate public education for all of its special education students. When all program options have been exhausted within the District and the Santa Clara County Office of Education, the District must utilize the services of a non-public school (NPS) to meet the needs of students with special needs. All other program options are carefully considered for students before placement is made.

The Outdoor Autism and Special Issues School (OASIS), located in Watsonville, Ca is an NPS serving students with autism in a functional life-skill setting.


 
Comments:

Special education students are placed in a non-public school (NPS) when their educational, behavioral and/or emotional needs go beyond what the District and County Office of Education can provide. This contract is proposed for the Outdoor Autism and Special Issues School (OASIS). The student recommended for placement at OASIS requires the unique functional curriculum offered in this program and community interaction to make progress toward their IEP goals.

A copy of the Master Contract is provided for review. This contract meets the requirements of Section 56366 of the Education Code, and is used by all districts within the SELPA. Overall, it delineates responsibilities on the part of the NPS and provisions for payment.


Financial Impact:

The total Master Contract  amount will not exceed $171,147.


Recommended Motion:
Approval of the Service Agreement with Outdoor Autism and Special Issues School (OASIS) and the Gilroy Unified School District is recommended.
Attachments:
Calendar
Master Contract
Rate Sheet
i. RENEWAL Service Agreement with Sunbelt Staffing, LLC ,for the 2021-2022 School Year (not to exceed $128,051.20) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Sunbelt Staffing, LLC for the 2021-2022 school year for speech and language and Occupational therapy services required on Individualized Education Plans (IEP’s).


Rationale:

Sunbelt Staffing, LLC  provides special education teachers and related service providers to school districts. The Gilroy Unified School District has a need to staff vacancies for speech and language therapists, and occupational therapists. This contract is to cover the cost of one occupational therapist.


 
Comments:
The District has responsibility to provide speech and language and occupational therapy services for students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP). The Gilroy Unified School District serves about 1,600 students with entitlement to special education services through an IEP. Of these students, there are approximately 900 students with mandated speech and language services and approximately 150 with mandated occupational therapy services
Financial Impact:

The total service agreement amount will not exceed $128,051.20.


Recommended Motion:

Approval of the service agreement with Sunbelt Staffing, LLC  and the Gilroy Unified School District is recommended.


Attachments:
Increased Amendment
j. RENEWAL of Service Agreement with Peggy Barker for the 2021-2022 School Year (not to exceed $8,500) (Consent Item)
Quick Summary / Abstract:

Board approval is requested for the service agreement with Peggy Barker for the 2021-2022 school year. This provides assistive technology services as indicated on students’ IEPs and Section 504 plans.


Rationale:

Peggy Barker, MS is a highly qualified professional and she has the skills necessary to assist the Gilroy Unified School District in performing the necessary assistive technology services identified in student IEPs and Section 504 plans. She has been contracted to provide these services over the last few years and the District has been satisfied with her performance.


 
Comments:

The District is required to provide assistive technology services as indicated on students’ IEPs and Section 504 plans. Additionally, the District is required to perform assistive technology assessments for students as determined through the IEP and/or Section 504 process when appropriate. Currently, the District does not have a qualified assistive technology specialist to perform these services and must contract out for them.


Financial Impact:
The total service agreement amount is not to exceed $8,500.
Recommended Motion:

Approval of the service agreement with Peggy Barker and the Gilroy Unified School District is recommended.

Attachments:
Agreement
Rate Sheet
k. RENEWAL Service Agreement with The Stepping Stones Group, LLC, for the 2021-2022 School Year not to exceed $2,132,024.80) (Consent Item)
Quick Summary / Abstract:

Board approval is required of this service agreement with The Stepping Stones Group, LLC for the  2021-2022 school year. This is to fill vacant positions with credentialed and licensed special education providers.


Rationale:

The Gilroy Unified School District has a need to fill vacant positions with credentialed and licensed special education service providers. The Stepping Stones Group, LLC is an agency that provides  Districts with credentialed and licensed special education providers.


 
Comments:

The District has a responsibility to provide special education services for students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP).

Due to the shortage of credentialed and licensed special education service providers, the District needs to pursue all opportunities to hire staff for the upcoming school year, but does not anticipate being able to fill all the special education vacancies.

This contract allows the District to fill the following positions for the 2021-2022 fiscal year:

Two (2) special education teachers

Four (4) mental health therapists/school counselors

Six (6) speech and language pathologists

Four (4) licensed vocational nurses (LVN)* 

One (1) occupational therapist

One (1) registered behavior technician

*Up to two (2) LVNs will be used to provide services for the portion of the District’s extended school year program from July 1 through July 27).

The District has had contracts with The Stepping Stones Group, LLC and other staffing agencies. The Stepping Stones Group, LLC has acquired several of those other staffing agencies. As a result, the services provided by this service agreement are a consolidation of services provided by multiple agencies in previous years.


Financial Impact:

The total service agreement amount will not exceed $ 2,132,024.80.


Recommended Motion:

Approval of the service agreement with The Stepping Stones Group, LLC  and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
l. RENEWAL of Service Agreement with Haynes Family of Programs for the 2021-2022 School Year (not to exceed $13,500) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Haynes Family of Programs for the 2021-2022 school year.


Rationale:

This contract is required per settlement agreement. Board approved on March 18,2021.


 
Financial Impact:

The total Service Agreement amount is not to exceed $13,500.


Recommended Motion:

Approval of the service agreement with Haynes Family of Programs and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
m. RENEWAL of Service Agreement with Evolibri for the 2021-2022 School Year (not to exceed $5,000) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Evolibri  for the 2021-2022 school year.


Rationale:

Contract required per settlement agreement. Board approved on March 18,2021.


 
Financial Impact:

The total service agreement amount is not to exceed $5,000.


Recommended Motion:
Approval of the Service Agreement with Evolibri and the Gilroy Unified School District is recommended.
Attachments:
Agreement
n. INCREASE of the Service Agreement with 101 Therapy Staffing, Inc. for the 2020-2021 School Year (an increase of $5,000 and not to exceed $462,683.84) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the increase of the service agreement with 101 Therapy Staffing Inc. for the 2020-2021 school year. This increase is needed to fill vacant positions for (ESY) Extended School Year.


Rationale:
The Gilroy Unified School District has a need to fill  positions for (ESY) Extended School Year with credentialed special education LVNs  and related service providers. 101 therapy Staffing, Inc. is an agency that provides  Districts with credentialed LVNs.
 
Comments:
The District has a responsibility to provide services for students who meet eligibility requirements and have services identified through an IEP. 
Financial Impact:
The total service agreement amount will not exceed $462,683.84 This is an increase of $5,000 to the original contract.
Recommended Motion:

Approval of the service agreement with 101 Therapy Staffing, Inc. and the Gilroy Unified School District is recommended.


Attachments:
Increased Amendment
o. INCREASE of Service Agreement with Sunbelt Staffing, LLC, for the 2020-2021(an increase of $4,160 and not to exceed $25,920) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Sunbelt Staffing, LLC for the 2020-2021 school year for Occupational therapy services for extended school year (ESY) is required on Individualized Educational Plan (IEP’s).


Rationale:
Sunbelt Staffing, LLC  provides special education teachers and related service providers to school districts. The Gilroy Unified School District has a need for ESY  vacancy for occupational therapists.
 
Comments:
The District has responsibility to provide occupational therapy services for students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP).
Financial Impact:

The total service agreement amount will not exceed $25,920. This is an increase of $4,160 to the original contract.


Recommended Motion:

Approval of the service agreement with Sunbelt Staffing, LLC  and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
p. INCREASE of Service Agreement with Adriana San Millan School Psychology and Special Education Services, LLC for the 2020-2021 School Year (an increase of $ 93,820 and not to exceed $243,820) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Adriana San Millan School Psychologist and Special Education Services, LLC for 2020-2021 school year. This provide psychoeducational assessments as required by federal and state special education regulations.


Rationale:

This service agreement with Adriana San Millan School Psychology & Special Education Services will provide psychoeducational assessments as required by federal and state special education regulations.


 
Comments:

Adrianna San Millan School Psychology & Special Education Services provides qualified school psychologists to conduct psychoeducational assessments to school districts in California. The Gilroy Unified School District has two school psychologists with current temporary leaves of absence and two special education teachers.

 Adriana San Millan School Psychologist and Special Education Services is able to provide staff to complete assessments during our staff absences. There were additional assessments and IEPs that need to be completed for 2020-2021 with the additional staff leaves. .


Financial Impact:

The total service agreement will  not exceed $243,820. This is an increase of $93,820 to the original contract.


Recommended Motion:

Approval of the service agreement with Adrianna San Millan School Psychology & Special Education Services, LLC and the Gilroy Unified School District is recommended.


Attachments:
Increased Amendment
q. INCREASE of Service Agreement with Dr. Megan Stone, D.O. for the 2020-2021 School Year (an increase of $9,000 and not to exceed $10,500) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Dr. Megan Stone, D.O. for the 2020-2021 school year. This increase includes authorizations by a physician of OT and Mental Health treatments allowing the district to be reimbursed for service provided through the LEA Medi-Cal program through the Department of Health Care Services through the state of California.

Rationale:

This increase  is for sign prescriptions for occupational therapy and mental health services to allow us to bill the LEA program to reimburse districts for services.  


 
Comments:
In order to participate in the LEA Medi-Cal Billing Program that enables the Gilroy Unified School District to be reimbursed for designated services provided to students with an IEP, the District is required to have a standard speech protocol outlining how speech and language services are provided to students. Additionally, prescriptions for occupational and mental health services must be authorized by a physician for the LEA Medi-Cal Billing Program. The District is also required to have a standing prescription to administer emergency on-site Epinephrine. Both require the signature of a licensed physician.
Financial Impact:

The total Service Agreement amount is not to exceed $10,500. This is an increase of $ 9,000 to the original amount.


Recommended Motion:

Approval of the service agreement with Dr. Megan Stone, D.O. and the Gilroy Unified School District is recommended.


Attachments:
Increased Amendment
r. NEW Service Agreement with EDU (Education) Healthcare, LLC for the 2021-2022 (not to exceed $193,440) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with EDU Healthcare, LLC for the 2021-2022 school year. The District has the responsibility to provide School Health Services to students that meet eligibility requirements as determined through the IEP/Section 504 Plan process.


Rationale:

The District has the responsibility to provide School Health Services to students that meet eligibility requirements as determined through the IEP/Section 504 Plan process. School Health Services includes health services required in order to enable a child with a disability to receive a Free Appropriate Public Education (FAPE) as described in the student’s Individualized Education Plan (IEP) or 504 Plan. School Health Services are services that need to be provided by a qualified Registered Nurse or other qualified person.

The District needs to contract with an agency to provide health services for identified students. This contract will cover services to provide students with specialized health care needs that require the assistance of a Licensed Vocational Nurse (LVN).



 
Comments:

EDU Healthcare, LLC provides school districts with nurses to care for students with chronic conditions and special health care needs. The Nurse Staffing Program is certified by the Joint Commission on Accreditation of Healthcare Organizations and they are a member of the National Association of School Nurses. EDU Healthcare, LLC  offers comprehensive nursing services capable of meeting all of the health care needs listed on students’ IEPs or 504 plans.


Up to two (2)  Licensed Vocational Nurses (LVNs) are required to provide nursing services at four 2 sites at  Gilroy Unified School District during the 2021-2022 school year.



Financial Impact:
 The total service agreement amount will not exceed $193,440.

Recommended Motion:
Approval of the service agreement with EDU Healthcare, LLC and the Gilroy Unified School District is recommended
Attachments:
Agreement
Rate Sheet
s. NEW Service Agreement with PREMIER HEALTHCARE SERVICES, LLC. DBA AVEANNA HEALTHCARE for the 2021-2022 School Year (not to exceed $178,560) (Consent Item)
Quick Summary / Abstract:
Board approval requested of this service agreement with Premier Healthcare Services, LLC dba Aveanna Healthcare for the 2021-2022 school year. The District has the responsibility to provide School Health Services to students that meet eligibility requirements as determined through the IEP/Section 504 Plan process.
Rationale:

The District has the responsibility to provide school health services to students that meet eligibility requirements as determined through the IEP/section 504 plan process. School health services includes health services required in order to enable a child with a disability to receive a Free Appropriate Public education (FAPE) as described in the student’s Individualized education plan (IEP) or 504 Plan. School health services are services that need to be provided by a qualified  nurse or other qualified person.

The District needs to contract with an agency to provide health services for identified students. This contract will cover services to provide students with specialized health care needs that require the assistance of a Licensed Vocational Nurse (LVN).


 
Comments:

Premier Healthcare Services, LLC. dba Aveanna Healthcare provides school districts with nurses to care for students with chronic conditions and special health care needs. The Nurse Staffing Program is certified by the Joint Commission on Accreditation of Healthcare Organizations and they are a member of the National Association of School Nurses. Premier Healthcare Services, LLC. dba Aveanna Healthcare offers comprehensive nursing services capable of meeting all of the health care needs listed on students’ IEPs or 504 plans.

Up to two (2)  Licensed Vocational Nurses (LVNs) are required to provide nursing services at four (2 sites at  Gilroy Unified School District during the 2021-2022 school year.

Financial Impact:

The total service agreement amount will not exceed $178,560.


Recommended Motion:

Approval of the service agreement with Premier Healthcare Services, LLC. dba Aveanna Healthcare and the Gilroy Unified School District is recommended.


Attachments:
Agreement
Rate Sheet
9. ACTION/INFORMATION ITEMS (Procedural Item)
a. Reopening of Schools Update (Information Item)
Quick Summary / Abstract:
Dr. Deborah A. Flores, Superintendent and staff will provide updates about plans for reopening Gilroy schools. The updates will provide information about plans for the fall 2021 for both the elementary and secondary.
b. Adoption of GUSD's 2021-22 Budget (Action Item)
Quick Summary / Abstract:
Álvaro Meza, Assistant Superintendent of Business Services/C.B.O., will provide an overview of the 2021-22 Budget for Board action.  
Rationale:

On May 20, 2021, the Governing Board conducted a public hearing on the 2021-22 GUSD Budget.  On June 10, 2021, the Governing Board will be asked to take action to adopt the 2021-22 Budget.  This briefing focuses on the major revenue and expenditure assumptions that changed from the Public Hearing as a result of incorporating key elements of the May Revise, and other changes to revenue and expenditure assumptions.

Revenue Assumptions

The Cost of Living Adjustment (COLA) has been updated to reflect the 5.07% for 2021-22.  This 5.07% “mega” COLA represents the following:

  • Statutory 2.31% COLA owed to education for the 2020-21 year
  • 1% additional COLA (proposed in May Revise) to be applied on a compounded basis
  • Statutory 1.7% COLA for the 2021-22

The Department of Finance and School Services of California are now both in agreement on the projected COLAs for the subsequent years.  The table below outlines the updated COLAs for each year included in the Multi-Year Projection. 

 

2021-22

2022-23

2023-24

Prior COLA %

3.84%

1.28%

1.61%

Updated COLA %

5.07%

2.48%

3.11%

Additional Revenue *

$1.4 M

$2.5 M

$4.1 M

 

*The additional revenues assume the decline in enrollment is limited to 100 students in each of the subsequent years.  Funding ($ per Average Daily Attendance) is estimated to be $10,512 per student in 2021-22.

ESSER III Funds – The one-time American Rescue Plan (Biden) funds are NOT included in the budget.  However, the preliminary allocations from California Department of Education (CDE) are now available.  GUSD’s preliminary allocation is $10,977,337.  ESSER III funds will be included in the revised GUSD Budget (August/Sept 2021).

Expenditure Assumptions

Contributions – The contribution from the General Fund to Special Education has decreased by $394k.

The District has brought back 11 students from Santa Clara County Office of Education and has worked diligently to decrease county placements as appropriate to students IEP needs.   

 

Salary & Benefits

The District investment in increasing total compensation is evident; 88.58% of the unrestricted total expenditures is in salary and benefits for the 2021-22 fiscal year.  The 2021-22 Budget includes mandated increases to employer statewide pensions; CalPERS and CalSTRS.

 

Unemployment Insurance (UI): The employer rate for UI went from 0.05% to 1.23% in 2021-22, costing the District an additional $850k.  The May Revise did not acknowledge this significant cost to districts across California.

 

Ending Fund Balance & Multi-Year Projection

The hold harmless provisions that shield the District from its declining enrollment will expire in 2022-23.  

The District gains $5 million due to the “mega” COLA in 2021-22, but then loses $5 million in 2022-23 with the expiration of the hold harmless.  The MYP indicates the District will maintain the Board’s minimum reserve level of 7% throughout 2023-24. 

 

Public School System Stabilization Account and Cap on Local Reserves

As with many investments in the May Revision, the state’s obligation to deposit funds in the Public School System Stabilization Account (PSSSA)—or the Proposition 98 reserve—is due in part to unanticipated revenues. According to the May Revision, the state is required to set aside $1.6 billion more than the January estimate of $3.0 billion into the PSSSA, for a total reserve of $4.6 billion. The reserve amount exceeds 3% of the K–12 portion of the Proposition 98 minimum guarantee, which triggers the statutory cap for fiscal year 2022–23—limiting how much K–12 districts can maintain in their local reserves, with a few exceptions

 

The “cap” limits reserve levels at 10%, but Districts can site significant deficit spending, and other local factors to work with their County Offices to avoid depleting reserve levels that would jeopardize the district’s fiscal solvency in the subsequent years.  Thus, GUSD’s MYP has removed the $1 million placeholder cuts in the MYP.  When the reserve cap is operable, the MYP will remove these placeholder cuts to better portray the financial trajectory of the District.

 

Note: The completed SACS forms are included as an attachment to this board briefing, along with the Budget Overview for Parents.


 
Financial Impact:
If approved, the District's annual budget will be established for 2021-22.
Recommended Motion:
Board approval is recommended for GUSD's 2021-22 Budget.
Attachments:
2021-22 Budget Presentation
Budget Overview for Parents
Certification Form
Multi-Year Projection (MYP)
SACS forms 21-22 Budget
c. Adoption of the Gilroy Unified School District Local Control Accountability Plan for 2021-2022 (Action Item)
Quick Summary / Abstract:
Staff will present the 2021-2022 Gilroy Unified School District's Local Accountability Plan (LCAP) for Board adoption.  The LCAP is aligned to the 2021-2022 budget.
Rationale:

The Gilroy Unified School District’s Local Control Accountability Plan will be presented for Board adoption.

 
Comments:

With the overhaul of California’s School Finance System, and the implementation of the Local Control Funding Formula (LCFF), the District is required to engage stakeholders in the development of the Local Control Accountability Plan (LCAP).  The LCAP is a three (3) year plan, outlining the goals and action steps supporting the District’s vision around improving student outcomes.

The Governing Board held a Public Hearing on the Draft of the LCAP on May 20, 2021.  

The LCAP is a critical part of what makes LCFF work to support student success. The LCAP is organized around eight (8) state and local priorities:

• Basic Conditions of Learning – Williams Requirements

• Implementation of Common Core State Standards

• Parental Involvement

• Student Achievement

• Student Engagement

• School Climate

• Course Access

• Other student outcomes

The Local Control Accountability Plan is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each significant subgroup of the District. The LCAP and site plans are aligned and site level advisory groups are both informed and engaged in providing input to the development of the LCAP.

Financial Impact:
The Local Control Accountability Plan is aligned to the 2021-2022 budget.
Recommended Motion:
Board adoption is requested of the District's Local Control Accountability Plan for 2021-2022. 
Attachments:
2021 Local Control Accountability Plan
2021 Local Control Accountability Plan Annual Update
2021 Local Control Accountability Plan Presentation
d. Approval of the Local Control Accountability Plan (LCAP) Federal Addendum (Action Item)
Quick Summary / Abstract:

Board approval is requested of the 21-22 Gilroy Unified School District’s Local Control Accountability Plan Federal Addendum. The Local Control Accountability Plan Federal Addendum supplements the Local Control Accountability Plan (LCAP) to ensure that school districts meet the provisions of the Every Student Succeeds Act (ESSA). 

Rationale:

The Federal Addendum is connected to the Consolidated Application process through which the District applies for federal funds.  The Every Student Succeeds Act (ESSA) federal funds are supplemental to state funds. These funds support the Title I, Title II, Title III and Title IV ESSA programs.

 
Comments:

The implementation of the Every Student Succeeds Act (ESSA) in California allows Local Education Agencies (LEAs) to align their federally-funded programs with their local priorities and the Local Control Accountability Plan (LCAP).  In the Federal Addendum, districts are required to provide a narrative that addresses the provisions of each of the federal programs for which the district receives funding through the Consolidated Application.

The Local Control Accountability Plan (LCAP) Federal Addendum must be submitted to the California Department of Education for review and approval prior to July 1, 2021.

Financial Impact:

Funds for Title I part A, Title II Part A, Title III Part A and Title IV Part A are allocated through the Consolidated Application and Reporting System (CARS).

Recommended Motion:
Board Approval is requested of the Gilroy Unified School District's 2021-22 Local Control Accountability Plan Federal Addendum. 
Attachments:
LCAP Federal Addendum
LCAP Federal Addendum PPT
e. Approve the Memorandum of Understanding (MOU) Between the California Schools Employees Association (CSEA) and the Gilroy Unified School District (GUSD) Concerning the Impacts/Effects of the COVID-19 Pandemic and School Reopening for the 2020-2021 School Year (Action Item)
Quick Summary / Abstract:
Paul Winslow, Assistant Superintendent of Human Resources, will introduce the MOU between the CSEA and the GUSD for reopening schools for Board action.
Rationale:
The California Schools Employees Association (“CSEA”) and the Gilroy Unified School District (“GUSD”) have agreed to a Memorandum of Understanding (“MOU”) regarding the impacts and effects of school reopening for the 2020-2021 school year.
 
Financial Impact:
The Memorandum of Understanding (“MOU”) contains language that provides compensation to CSEA unit members who provide in-person services to students at Board-authorized reopened schools and/or programs with extra-duty, extra-pay hours for the increased labor to return back to school sites (e.g. workspace setup, preparation of schools, safety protocol implementation, etc.).  The estimated cost of this agreement is approximately $130,000.00 (compensation and statutory costs included) and will be funded by the District’s Elementary and Secondary Emergency Fund (“ESSER”) from the CARES Act, and ESSER II funds appropriated on December 27, 2020
Recommended Motion:
Approve the Memorandum of Understanding (“MOU”) between the CSEA and the GUSD as presented.
Attachments:
GUSD MOU RE: C19 Impacts
f. Approve the Memorandum of Understanding (MOU) Between the Gilroy Federation of Paraeducators (GFP) and the Gilroy Unified School District (GUSD) Concerning the Impacts/Effects of the COVID-19 Pandemic and School Reopening for the 2020-2021 School Year (Action Item)
Quick Summary / Abstract:
Paul Winslow, Assistant Superintendent of Human Resources, will introduce the MOU between the GFP and the GUSD for reopening schools for Board action.
Rationale:
The Gilroy Federation of Paraeducators (“GFP”) and the Gilroy Unified School District (“GUSD”) have agreed to a Memorandum of Understanding (“MOU”) regarding the impacts and effects of school reopening for the 2020-2021 school year. As presented, the MOU represents additions and modifications to an existing MOU regarding the same topic, so traditional strikethroughs of existing language and underlines of new language have been preserved to indicate changes to the original MOU.
 
Financial Impact:
The Memorandum of Understanding (MOU) contains language that provides compensation to GFP unit members who provide in-person instruction or in-person services to students with extra-duty, extra-pay hours for the increased labor to return back to the classroom (e.g. classroom/workspace setup, preparation of in-person instructional materials, etc.).  The estimated cost of this agreement is approximately $60,000.00 (compensation and statutory costs included) and will be funded by the District’s Elementary and Secondary Emergency Fund (ESSER) from the CARES Act, and ESSER II funds appropriated on December 27, 2020.
Recommended Motion:
Approve the Memorandum of Understanding (MOU) between the GFP and the GUSD as presented.
Attachments:
GUSD Hybrid Successor MOU.pdf
g. Student Services End of Year Report (Information Item)
Quick Summary / Abstract:

Anna Pulido, Director of Student Services, will present a report to the Gilroy Unified School District Board of Education on the current status of the Student Services Programs.


Comments:

A review will be provided in regards to Special Education and related services targeting the following priorities: staffing, support services, training, communication, and compliance for 2020-2021.


Financial Impact:

None


Attachments:
Student Services GUSD Board Presentation June 2021 (rev)
h. Resolution #20/21-18: Adopt Education Protection Account (EPA) Prop 55 Spending Plan for 2021-2022 (Formerly Prop 30) (Action Item)
Quick Summary / Abstract:
Kimberly Smith, Director of Fiscal Services, will lead the discussion on the adoption of the annual resolution.
Rationale:
The estimated Education Protection Account (EPA) revenue generated from Proposition 55, (formerly Prop 30) is $4,857,165 and requires a pending plan and public disclosure. The District is using EPA funds to fund teacher salaries
 
Comments:

The EPA provides local educational agencies (LEAs) with general purpose state aid funding pursuant to Proposition 30, the Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012. The EPA funding is a component of an LEA's total LCFF revenue or charter school general purpose entitlement.

The revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). Of the funds in the account, 89 percent is provided to K–12 education and 11 percent to community colleges.

Prop 55 became effective upon passage by the voters back in November 2016. This is an extension of these funds. There are no changes in the calculation nor distribution of the funds. All of the same LEA requirements and guidelines are in effect.

The main changes to this funding is the quarter % sales and use tax that was a source of this revenue for the program has sunset. Also, some of the EPA revenues are diverted to health care costs for some children.

Financial Impact:
The estimated $4,857,165 generated from EPA will fund teacher salaries.
Recommended Motion:
Board approval is recommended for Resolution #20/21-18 to adopt Proposition 55, (formerly Prop 30) Education Protection Account Spending Plan for 2021-2022.
Attachments:
21-22 EPA Expenditure Plan
Resolution 2021-18 EPA Spending Plan for 21-22 FY
i. Board Policy Revisions (March 2021): Second Reading (Action Item)
Quick Summary / Abstract:
The March 2021 Board Policy Revisions will be presented for approval.
Rationale:

The Gilroy Unified School District (GUSD) administrative staff and Board Members reviewed, revised, and globally adopted CSBA's Board Policies in November 2008.

Revisions to the policies are provided five times a year as part of CSBA's Board Policy Manual Maintenance Services. Revisions reflect updates due to new laws, court decisions, changes in law, additions or corrections to language, or for clarification purposes.

The current Board Policy updates were presented for discussion as a first reading at the May 20, 2021 Board Meeting.

 
Recommended Motion:
Board approval is requested of the March 2021 Board Policy Updates.
Attachments:
March 2021 Updates
j. 2021/2022 School Year: Amended Contracts for Superintendent (Resolution #20/21-19), Assistant Superintendent/CBO (Resolution #20/21-20), and Assistant Superintendent - Human Resources (Resolution #20/21-21) (Action Item)
Quick Summary / Abstract:

Lee Anne Gaxiola, Human Resources Supervisor, will present amended contracts for the Superintendent (Resolution #20/21-19); Assistant Superintendent/CBO - Business Services (Resolution #20/21-20); and Assistant Superintendent - Human Resources (Resolution #20/21-21).

Rationale:
In order to recognize her contribution and quality service to the Gilroy Unified School District, it is recommended that the Superintendent receive a contract extension so that as of July 1, 2021, she will have a four year employment contract with a term extending from July 1, 2021 through and until June 30, 2025.  Additionally, for their contributions and quality of service, it is recommended that both Assistant Superintendents each receive contract extensions so that as of July 1, 2021, each will have a three year employment contract with a term extending from July 1, 2021 through and until June 30, 2024.
 
Financial Impact:
The fiscal impact is within the fiscal constraint of the 2021/2022 budget and upcoming fiscal years as shown in budget documents that have been presented at GUSD Board meetings.
Recommended Motion:
It is recommended that the Board vote to approve the three resolutions presented reflecting contract extensions to each contract.
Attachments:
Resolution # 20/21-19 D Flores Amended Contract
Resolution # 20/21-20 A Meza Amended Contract
Resolution # 20/21-21 P Winslow Amended Contract
10. ACTION/INFORMATION ITEMS REGARDING FACILITIES AND MAINTENANCE (Procedural Item)
a. NEW Award of Bid for the Plaza Project at Gilroy High School (not to exceed $787,571) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the proposal to award the bid to Kent Construction for the new plaza project at Gilroy High School.

Rationale:

The District-solicited bids for the construction of a new plaza at Gilroy High School, adjacent to the Math Building. Bids were received from these firms:

  • Otto Construction: $1,000,400
  • OBS Engineering: $897,431
  • 101 Builders: $858,201
  • Galeb Paving: $845,460
  • Kent Construction: $787,571

The lowest responsible bidder was Kent Construction, Inc., and was selected for the project. 

 
Financial Impact:
If approved, $787,571 in Measure E funds will be allocated to this project.
Recommended Motion:
Board approval is recommended for this contract. 
Attachments:
1. Agreement: Kent Construction for GHS
2. Bid: Kent Construction for GHS
3. GHS Courtyard Project Matrix 6.10.21 BOE
b. NEW Approval of Purchase of Additional Equipment from Colorado Timing Systems for the Pool at Gilroy High School (not to exceed $4,873.22) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the quote from Colorado Timing Systems for the pool at Gilroy High School

Rationale:

As part of the completion of the pool project, it was decided to furnish some additional items for the Colorado Timing System to assist in their use. Primarily, a cart to store and move the sensitive timing equipment set out at each meet. Additionally, we would like to purchase spare lane buttons and a spare lane touch pad and some extension cords.

This equipment will ensure that in the event of a failure, a swim meet will still be able to be held. 

 
Financial Impact:
If approved, $4,873.22 in Measure E funds will be allocated for this purchase. 
Recommended Motion:
Board approval is recommended for this purchase. 
Attachments:
1. Quote: Colorado Timing System
2. GHS Pool Cost Matrix 6.10.21 BOE
c. NEW Approval of Lease-Leaseback Agreement with Flint Builders, Inc., for South Valley Middle School (not to exceed $76,452,626) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the Lease-Leaseback agreement with Flint Builders Inc. for the South Valley Middle School Modernization Project.

Rationale:

The District wishes to enter into a lease-leaseback agreement with Flint Builders for the Modernization Project at South Valley Middle School. 

The lease-leaseback agreement was drafted by Albert A. Erkel, Jr. of Garcia, Hernández, Sawhney LLP and negotiated with John Stump of Flint Builders, Inc., to develop the agreements presented to the Board. 

 
Financial Impact:
If approved, $76,452,626 in Measure E funds will be allocated for this lease-leaseback agreement. It is part of the District's overall budget of $89.5M for the South Valley Middle School Modernization Project. 

Recommended Motion:
Board approval is recommended for this lease-leaseback agreement with Flint Builders, Inc. 
Attachments:
SVMS Modernization Project: Construction Services Agreement
SVMS Modernization Project: General Conditions
SVMS Modernization Project: Site Lease
SVMS Modernization Project: Sublease
SVMS Project Cost Matrix 6.10.21 BOE
d. NEW Approval of Contract with EnviroScience for Air Quality Management (AQM) Oversight During Phase I Abatement of Buildings I and J at South Valley Middle School (not to exceed $38,982) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with EnviroScience for the Air Quality Management (AQM) oversight of Buildings I and J for the South Valley Middle School Modernization Project.

Rationale:
As part of the abatement and demolition of South Valley Middle School, air quality management must be in place and managing the abatement process. The District has selected EnviroScience for this service and will be conducting these services on the I & J Buildings of the campus this summer. 
 
Financial Impact:
If approved, $38,982 in Measure E funds will be allocated to this project

Recommended Motion:
Board approval is recommended for this contract with EnviroScience. 
Attachments:
1. Contract: EnviroScience for AQM at SVMS
2. Quote: EnviroScience for AQM for SVMS
3. SVMS Project Cost Matrix 6.10.21 BOE
e. NEW Approval of Purchase of Pool Deck Furniture and Trash Receptacles for Gilroy High School (not to exceed $12,892.66) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present the quote from Belson Outdoors for pool deck furniture and trash receptacles for Gilroy High School.
Rationale:
The District would like to add tables and trash receptacles to the pool deck at Gilroy High School for students and parents to utilize during events.  
 
Financial Impact:
If approved, $12,892.66 i Measure E funds will be allocated for this purchase. 
Recommended Motion:
Board approval is recommended for this purchase. 
Attachments:
1. Quote: Belson for GHS pool items
2. GHS Pool Cost Matrix 6.10.21 BOE
f. NEW Approval of Contract Addendum with S&M Moving for Buildings in Phase I Demolition Area of South Valley Middle School (not to exceed $10,780) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract addendum for S&M Moving for the buildings in the Phase I Demolition Area of South Valley Middle School.

Rationale:

As part of the preparation of the South Valley Middle School Modernization Project, the District has vacated the buildings of Adult Education, the J Building, the I Building and the SCCOE Run Head Start Program.

It has become necessary to move District assets to storage facilities on the South Valley campus prior to surplusing them as well as discard of abandoned items, trash and supplies left behind at each location. These actions must be taken before abatement and demolition can take place in those buildings. The District has engaged S&M Moving to continue working in this capacity for Buildings I and J. 

 
Financial Impact:

If approved, $10,780 in Measure E funds will be allocated to this contract addendum. 

The original contract with S&M was for $4,515 to move Adult Education to Mount Madonna High School. This addendum of $10,780 will bring the contract total to $15,295.

Recommended Motion:
Board approval is recommended for the contract amendment with S&M Moving. 
Attachments:
1. Contract: S&M Moving for Phase I demolition of SVMS
2. Quote: S&M Moving for Phase I demolition of SVMS
3. SVMS Project Cost Matrix 6.10.21 BOE
g. NEW Approval of Purchase of Moving Equipment from S&M Movers for the South Valley Middle School Modernization Project (not to exceed $1,216.44) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present propsal to buy moving equipment from S&M Movers for use in the South Valley Middle School Modernization Project.
Rationale:
During the move out and demolition of the South Valley Middle School campus, the District will utilize moving boxes and supplies to pack up District-owned assets. S&M Movers has provided a quote for these items. 
 
Financial Impact:
If approved, $1,216.44 in Measure E funds will be allocated to this purchase. 
Recommended Motion:
Board approval is recommended for this purchae with S&M Movers. 
Attachments:
1. Quote: S&M for moving equipment
2. SVMS Project Cost Matrix 6.10.21 BOE
h. NEW Approval of Contract with Earth Systems Inc. for Soils Testing and Observations During Phase 1 Demolition at South Valley Middle School (not to exceed $5,500) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with Earth Systems for soils testing and observations during the Phase 1 demolition of the South Valley Middle School Modernization Project.

Rationale:
A soils engineer is required to observe and test soils after buildings are removed for compaction during the demolition of buildings at the South Valley Middle School Modernization Project. Earth Systems, Inc., was selected for this service during the demolition of the Buildings of I and J.
 
Financial Impact:
If approved, $5,500 in Measure E funds will be allocated to this service.
Recommended Motion:
Board approval is recommended for the contract with Earth Systems, Inc.
Attachments:
1. Contract: Earth Systems for Phase 1 demolition at SVMS
2. Quote: Earth Systems for Phase 1 demolition at SVMS
3. SVMS Project Cost Matrix 6.10.21 BOE
i. NEW Approval of Purchase of Roofing Materials for the Kindergarten Building for Glen View Elementary School (not to exceed $33,459) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the quote from Weatherproofing Technologies, Inc., for roofing project materials for the kindergarten building at Glen View Elementary School.

Rationale:
The District wishes to procure the materials, under the California Multiple Award Schedules agreement, needed to repair the roof of the kindergarten building at Glen View Elementary School. These materials will be supplied to the roofing contractor for installation services (under a different item of this meeting agenda). This approach allows the District to take advantage of a pre-negotiated price for materials.
 
Financial Impact:
If approved, $33,459 in Deferred Maintenance funds will be allocated to this purchase. 
Recommended Motion:
Board approval is recommended for the purchase of these roofing materials for Glen View Elementary School.
Attachments:
1. Quote: Weatherproofing Technologies, Inc. for Glen View ES
2. CMAS Award Schedule: WTI for roofing materials
j. NEW Award of Bid to DuBois Roofing, Inc., for Installation of TPO Roof at Glen View Elementary School (not to exceed $99,520) (Action Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, will present the contract with DuBois Roofing, Inc., for the roof replacement on the kindergarten building at Glen View Elementary School.

Rationale:

The  roof of the kindergarten building at Glen View Elementary School is in a failing state and needs immediate attention.

Bids were put out for the replacement of the roof over the upcoming summer. Bids were also received from these pre-qualified contractors:

  1. Best Contracting: $186,296
  2. Clean Roofing Inc.: $130,000
  3. Legacy Roofing Inc. $ 121,339
 
Financial Impact:
If approved, $99,520 will be allocated from Deferred Maintenance for this project. 
Recommended Motion:
Board approval is requested for the contract with DuBois Roofing, Inc., for the roof project at Glen View Elementary School. 
Attachments:
1. Contract: DuBois Roofing, Inc. for Glen View ES roof
2. Bid: DuBois Roofing, Inc., for Glen View ES roof
11. BOARD MEMBER REPORTS (Information Item)
12. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
13. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:

The next REGULAR MEETING of the Board of Education will be held on Thursday, August 5, 2021 via Teleconference. Closed Session will begin at 5:30 p.m., followed by the Regular meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m., on Friday, July 30th.









a. If necessary, the Board will adjourn to closed session to continue the discussion of items in Section 2 above. (Action Item)
14. ADJOURNMENT (Action Item)

Published: June 4, 2021, 11:36 AM

The resubmit was successful.