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Board of Education Regular Meeting
Gilroy USD
October 07, 2021 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session 5:30 PM | Regular Session 7:00 PM

1. CALL TO ORDER (Procedural Item)
Quick Summary / Abstract:

THIS MEETING WILL BE CONDUCTED PURSUANT TO THE TELECONFERENCE PROVISIONS OF AB 361 (GOVERNMENT CODE § 54953(e)).

In order to minimize the spread of the COVID 19 virus, the Gilroy Unified School District is conducting this meeting by web conference and will be offering two options for public participation. You are encouraged to watch the GUSD Board of Education meeting live on the GUSD YouTube page: https://www.youtube.com/channel/UCSUnIA8mld7GmveIGQKv49w

To listen to the meeting audio, DIAL  -

1 (669) 900-9128
Webinar ID: 820 3114 0824
Passcode: 340999

PUBLIC COMMENTS

Public Comments – Members of the public may make comments on specific items on the agenda,
and any items within the jurisdiction of the school district in the following manner: via google
forms
/ Please submit your speaker form no later than 6:00 PM on the day of the meeting. In accordance
with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise
stipulated. The maximum time designated for public comment on this agenda will be 45 minutes. The
time allotted for each speaker will be determined by the number of speakers.

Pursuant to Government Code Section 54953, subdivision (b), this meeting will include teleconference participation by Trustee Mark Good from Main St # 102, Morro Bay, CA 93442.

a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:30 PM) (Procedural Item)
a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
b. CONFERENCE WITH LEGAL COUNSEL–ANTICIPATED LITIGATION (Government Code section § 54956.9(d)(2)): 1 Case (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
  • Student ID 776329
c. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) (Action Item)Confidential agenda item.
d. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:
Employee Organization(s):
California School Employees Association (CSEA)
Gilroy Federation of Paraeducators (GFP)
Gilroy Teachers Association (GTA)
GUSD Management and Confidential Group
District Negotiator: Deborah Flores, Superintendent
3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:
This meeting is being recorded or broadcast; images and sounds may be captured of those attending the meeting.
a. Pledge of Allegiance (Procedural Item)
b. Approval of Agenda (Action Item)
c. Recognition (Procedural Item)
Quick Summary / Abstract:
  • Dr. TJ Owens Gilroy Early College Academy (GECA) National Blue Ribbon School 
d. General Public Comment (Procedural Item)
Quick Summary / Abstract:
At this time, members of the public may address the board on any items or any issues within the subject matter jurisdiction of the Board that are not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

e. Report of Action Taken in Closed Session (Procedural Item)
4. STUDENT BOARD REPRESENTATIVE - Jasmine Martinez, Dr. TJ Owens Gilroy Early College Academy (GECA) (Information Item)
5. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
6. CONSENT AGENDA (Procedural Item)
a. Personnel Items (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the recommended personnel items.

Attachments:
Personnel Items October 7, 2021
b. Approval of September 16, 2021 Board Meeting Minutes (Action Item)
Quick Summary / Abstract:
Board approval is requested of the September 16, 2021 meeting minutes.
Attachments:
September 16, 2021 Board Meeting Minutes
c. NEW Agreement with UMass Global Monterey Campus and the Gilroy Unified School District for Supervised Internship in School Psychology ($0) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the agreement with UMass Global Monterey Campus. Selected university interns are required to enroll in education courses while serving under the supervision of experienced university and fieldwork site professionals. Supervised fieldwork will be in the area of school psychology. The agreement runs from 8/2/2021 through 8/2/2024.
Rationale:

Selected UMass Global Interns are required to enroll in education courses while serving under the supervision of experienced University and Fieldwork site professionals. Supervised Fieldwork will be in the area of School Psychology.

 
Financial Impact:
There is no cost to the proposed MOU.
Recommended Motion:
Board approval is requested for the Internship agreement with UMass Global Monterey campus and Gilroy Unified School District. This agreement is effective August 2, 2021 through August 2, 2024
Attachments:
UMass Global Monterey Campus MOU with GUSD
d. NEW Service Agreement with The Signing SLP Services for the 2021-2022 School Year (not to exceed $1,640) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with The Signing SLP Services. This contract is required to satisfy a term in a settlement reached in January 2020 to contract for an Independent Education Evaluation in  the area of speech and language.


Rationale:

Contract required per settlement agreement approved by the board in January 2020. This contract was delayed during school closures due to the need for the evaluation to be completed in person.


 
Financial Impact:

The total service agreement amount is not to exceed $1,640.


Recommended Motion:

Approval of the service agreement with The Signing SLP Services and the Gilroy Unified School District is recommended.


Attachments:
Rate Sheet
Service Agreement
e. NEW Memorandum Understanding (MOU) with Youth Alliance for the 2021-2022 (not to exceed $0) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the Memorandum Understanding (MOU) with Youth Alliance for the 2021-2022 school year. Youth Alliance will provide youth development leadership workshops, educational support groups, and restorative justice community building circles for middle and high school students. Youth Alliance provides services to support the social-emotional welfare of youth.


Rationale:

The purpose of this MOU is to provide an outline of the following service agreement with Youth Alliance. Youth Alliance will provide youth development leadership workshops, educational support groups, and restorative justice community building circles for middle and high school students.


 
Comments:
Youth Alliance provides services to support the social-emotional welfare of youth. This agency partnership allows the Gilroy Unified School District to offer group services to meet the social-emotional needs of students. Youth Alliance staff will facilitate the Ollin / Xinachtli & El Joven Noble groups to support with development of positive potential/social capital of youth experiencing chronic absenteeism, facing disciplinary actions, at risk of failing in school, or using/abusing illegal substances into youth leaders with valuable life skills, strong senses of self-worth, and self-empowerment.
Financial Impact:

There will be no financial impact to the District.


Recommended Motion:

Approval of the Memorandum Understanding (MOU) Youth Alliance and the Gilroy Unified School District is recommended.


Attachments:
Agreement
MOU
f. RENEWAL of Service Agreement with Haynes Family of Programs for the 2021-2022 School Year (not to exceed $2,050) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the service agreement with Haynes Family of Programs for the 2021-2022 school year. This contract is required per the settlement agreement approved by the Board on September 2, 2021.


Rationale:

This contract is required per the settlement agreement approved by the Board on September 2, 2021.


 
Financial Impact:
The total service agreement amount is not to exceed $2,050.
Recommended Motion:

Approval of the service agreement with Haynes Family of Programs and the Gilroy Unified School District is recommended.


Attachments:
Rate Sheet
Service Agreement
g. RENEWAL OF CONTRACT between the Gilroy Unified School District and J. Taylor Education for Professional Development (Not to exceed $5,500) (Consent Item)
Quick Summary / Abstract:
Board approval is requested for J. Taylor Education to provide professional development sessions with teachers on strategies to differentiate in all subject areas through utilizing the Depth and Complexity icons. Both acceleration and intervention opportunities for students will be available by implementing the principles of Depth and Complexity to increase critical thinking skills.
Rationale:

J Taylor Education has provided high quality workshops and training sessions for teachers throughout the country focusing on the Depth and Complexity framework tools to elicit high-level thinking. Consultants with J Taylor are classroom teachers who will support elementary staff to immediately utilize learned practices in their classrooms. The Depth and Complexity framework focuses on teaching strategies on how to think and apply knowledge to real-world experiences. It was developed by Dr. Sandra Kaplan, a professor from the University of Southern California’s School of Clinical Education, who is internationally renowned for her research, publications, and training related to differentiated curriculum and gifted education.

Teachers will learn how to incorporate Depth & Complexity icons into the core curriculum to serve as an instructional tool to help students think critically and make connections across all content areas. The icons are a way of framing students’ thinking to move from simple to complex ideas. Tiered assignments will both challenge advanced learners and assist struggling students.


The professional development will be offered to elementary teachers during the January 21, 2022 staff development day.  In addition, after school staff development sessions will be virtually available on: January 25, February 8, March 1, March 22 and April 19, 2022.
 
Financial Impact:
The cost of the professional development sessions will not exceed $5,500 and will be paid from Local Control Funding Formula (LCFF) funds.
Recommended Motion:
Board approval is requested for the agreement between the Gilroy Unified School District and J Taylor Education. 
Attachments:
Depth and Complexity Proposal
Depth&ComplexityContract21-22
J Taylor Education Cert. of Business Liability Insurance
J Taylor Education Workers Comp. Insurance Certificate
h. RENEWAL of Contract with SchoolWorks, Inc., for Developer Fee Justification Study (not to exceed $8,250) (Consent Item)
Quick Summary / Abstract:
Board approval is requested for the contract with SchoolWorks, Inc., for a Developer Fee Justification Study.
Rationale:

The Gilroy Unified School District's last Developer Fee Justification Study was conducted in 2020.  The State Allocation Board (SAB) is expected to take action at the January 2022 meeting for the biennial adjustment to the Level 1 Developer Fees.

A new justification study would update the District's determination on available capacity, projected development and construction costs in accordance with the Developer Fees guidelines.

The current Level 1 fee levied on residential construction is $4.08 per square foot, and $0.66 cents per square foot on commercial/industrial development.

The justification study and analysis itself does not change the above-stated rates.  However, the justification study is necessary to analyze the potential of levying the highest Level 1 fees that are expected in 2022.



 
Comments:

The District obtained three quotes:

1.  School Facility Consultants: $12,750

2.  Jack Schreder & Associates, Inc.: $9,375

3.  SchoolWorks, Inc.: $8,250

Board approval is recommended for the contract with SchoolWorks, Inc.

Financial Impact:
If approved, $8,250 in Developer Fees have been allocated for this contract.
Recommended Motion:
Board approval is requested for the contract with SchoolWorks, Inc. 
Attachments:
1. Contract: SchoolWorks, Inc., for Developer Fees Justification Stuy
2. Quote: SchoolWorks, Inc., for Developer Fees Justification Stuy
i. RENEWAL OF CONTRACT between the Gilroy Unified School District and Catholic Charities of Santa Clara County ($30,469) (Consent Item)
Quick Summary / Abstract:

Board approval is requested to have Catholic Charities of Santa Clara County train GUSD liaisons and certificated staff on how to gather qualitative data from the families and youth from specific subgroups of Migrant Education, Foster Youth and McKinney-Vento students to determine academic, social, emotional, and mental health needs as well as opportunity gaps due to the COVID-19 pandemic. Once needs are identified, Catholic Charities and the Gilroy Unified School District will create evidence-based services and activities to meet the comprehensive needs of the targeted population.


Rationale:
ESSR III funds require activities to address Migrant Education, Foster Youth and McKinney-Vento to determine students academic, social, emotional, and mental health needs as well as providing outreach. In addition, Catholic Charities of Santa Clara County, a partner of the Children Youth and Family Development Division Program, Children’s Initiative, will provide information and assistance to parents and families on how they can effectively support students.
 
Financial Impact:
The total cost of the services will not exceed $30,469 to be funded by ESSR III funds.
Recommended Motion:

Board approval is requested for the professional services agreement between the Gilroy Unified School District and Catholic Charities of Santa Clara.


Attachments:
1) GUSD-Catholic Charities Contract
2) Catholic Charities Scope of Work
j. Overnight/Out of Town Field Trip, Christopher High School Basketball Tournament Rocklin, CA (not to exceed $200 - funded from site funds) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the overnight/out of town field trip for the Christopher School Basketball Tournament. Coach Adam Sax, accompanied by two staff members, will travel with up to 13 Christopher High School students to Rocklin, CA to compete in the High Exposure Basketball Tournament. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.
Rationale:

Coach Adam Sax, accompanied by two staff members, will travel with up to 13 Christopher High School students to Rocklin, CA to compete in the High Exposure Basketball Tournament.

They will travel by district vehicle and stay at the Sure Stay Hotel by Best Western in Rocklin, CA 

The dates of the overnight/out of town field trip are scheduled for Tuesday, December 1, 2021 through Saturday, December 4, 2021. Three instructional days will be impacted. 


 
Financial Impact:

The estimated cost of this field trip is $200. This amount will be covered by fundraising efforts and baseketball  accounts. There is no estimated cost  for students participating in this event.


Recommended Motion:

Board approval is requested for up to 13 Christopher High students to travel to Rocklin, CA for  the High Exposure Basketball Tournament. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.

Attachments:
Overnight CHS Basketball Tournament
7. PUBLIC HEARING (Procedural Item)
a. Certification of Sufficiency of Textbooks (Action Item)
Quick Summary / Abstract:
A public hearing will be held to discuss adoption of a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the state board. Instructional materials may be paper or digital versions.
Rationale:
Educational Code Section 60119 (as revised by Chapter 118, Status of 2005 and California Code of Regulations (CCR), Title 5, Section 9531) states that in order to be eligible to receive instructional material funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subject that are aligned to the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the state board.
 
Comments:
The Gilroy Unified School District has adopted and provided a sufficiency of materials for all students at all schools in the district. The materials listed in the resolution are on the State Board of Education adopted list or are locally adopted. Instructional materials include technology-based materials.
Financial Impact:
The Instructional Materials budget for 21-22 is $452,785.
Recommended Motion:
Board approval is requested of this resolution certifying that students have sufficient textbooks or instructional materials, including technology-based materials, in each subject area TK-12. This includes laboratory science equipment for science laboratories in grades 9-12.
Attachments:
Public Hearing 21-22
Resolution of Sufficiency #21/22-05
b. Gilroy Unified School District Initial Proposal to the Gilroy Teachers Association (GTA) for Re-openers for the 2021-2022 School Year (Information Item)
Quick Summary / Abstract:
The Gilroy Unified School District Initial Proposal to the Gilroy Teachers Association (GTA) for Re-openers for the 2021-2022 school year will be presented.
Rationale:

In accordance with the "sunshine" notice requirements of the Educational Employment Relations Act, Government Code Section 3547, and Article 6 of the collective bargaining agreement, the Gilroy Unified School District hereby provides notice that it intends to negotiate the following articles for the 2021/2022 school year. Fiscal Impact cannot be determined at this time.

  • Article 10  Safety. Review, update and clarify language on safety items and communication protocols/procedures
  • Article 12  Hours and Days of Work. Review, update and clarify language regarding preparation periods, extracurricular duties, travel time, and meeting attendance and other items relating to hours and days of work
  • Article 13  Summer School. Review, update and clarify language regarding summer school selection procedures, timelines, and compensation
  • Article 14  Evaluations. Review, update and clarify language on evaluation timelines, forms, and procedures
  • Article 15  Class Size. Review, update and clarify language on class size, caseload size and other items regarding class size references
  • Article 17  Assignments, Change of Assignments, Transfers, Reassignments. Review, update and clarify language regarding assignments, change of assignments, transfers and reassignments to improve ability to recruit and retain highly qualified employees
  • Article 23  Salaries. Review salary and compensation terms
  • Article 24  Professional Growth and Advancement. Review, update and clarify language regarding coursework and advancement
  • Article 25  Fringe Benefits. Review benefits and related costs
  • Article 26  Preschool Teachers. Review, update and clarify language pertaining to preschool educators and preschool programs
  • Article 27  Peer Assistance and Review. Update language to reflect changes in funding and current practice of Peer Assistance and Review
  • Article 33  Term of Agreement. The District seeks a multi-year agreement.
 
Financial Impact:
Fiscal impact cannot be determined at this time.
Attachments:
GUSD Initial Proposal to GTA for Re-openers for 2021-2022 School Year
8. ACTION/INFORMATION ITEMS (Procedural Item)
a. Resolution # 21/22-04 Proclaiming the Week of October 10-16, 2021 as the "Week of the School Administrator" (Action Item)
Quick Summary / Abstract:

Dr. Deborah Flores, Superintendent, will present Resolution # 21/22-04 in support of the Week of the School Administrator.

Comments:

In observance of the importance of educational leadership at the school, school district and county levels, the second full week of the month of October of each year shall be designated as Week of the School Administrator.

Research has repeatedly shown that quality school leadership is essential to student success. School site leaders are supported by a network of dedicated professionals, including special education and adult education leaders, curriculum experts, school business officials and classified educational leaders, among many others.

As the State's preeminent professional association for education leaders, the Association of California School Administrators (ACSA) was directly responsible for ensuring Week of the School Administrator was included in the State of Education Code of 1999.

Recommended Motion:
Board approval of the Resolution in support of October 10-16, 2021 as Week of the School Administrator.
Attachments:
Resolution # 21/22-04 Week of the School Administrator
b. Safe Return to In-Person Instruction and Continuity of Services Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan (Information Item)
Quick Summary / Abstract:
Staff will present the DRAFT Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan. Districts that receive federal Elementary and Secondary School Emergency Relief (ESSER) III funds are required to develop a plan for how they will use funds to address students' academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic.
Comments:

The American Rescue Plan Act (ARP) requires Districts that receive federal funds known as ESSER III (Elementary and Secondary Schools Emergency Relief) to complete a Safe Return to In-person Instruction and Continuity of Services Plan as well as an Expenditure Plan for the use of ESSER III funds. In order to receive ESSER III funding, districts were required to complete the Safe Return to In-Person Instruction and Continuity of Services Plan and submit the Plan within thirty days of the district completing the ESSER Assurances. The ESSER Assurances are required to receive funding allocations. The Gilroy Unified School District has submitted both the Safe Return to In-Person Instruction and Continuity of Services Plan and the ESSER III Assurances within the required timelines (July 2021).

Districts that adopted the COVID-19 Safety Plan prior to March 11, 2021 were allowed to use the plan to meet the requirements of the Safe Return to In-Person Instruction and Continuity of Services. Districts that adopted the COVID-19 Safety Plan after March 11, 2021 were required to complete the California Department of Education (CDE) template for the Safe Return to in-Person Instruction and Continuity of Services Plan. Plans must be reviewed and revised, as appropriate, within six months. 

The second required plan is the ESSER III Expenditure Plan which must be approved by the local governing board prior to October 29, 2021. The ESSER III Expenditure Plan describes how districts will use funds to address students' academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic.

The plan is required to address the following:

  1. The extent to which and how to funds will be used to implement prevention and mitigation strategies that are, to the greatest extent to which and how the funds will be used to implement prevention and mitigation strategies that are, to the greatest extent practicable, consistent with the most recent CDC guidance on reopening schools, in order to continuously and safely open and operate schools for in-person learning.
  2. How the LEA will use the minimum of 20% of funds it reserves for learning loss to address the academic impact of lost instructional time through the implementation of evidence-based interventions, such as summer learning or summer enrichment, extended day, comprehensive afterschool programs, or extended school year programs.
  3. How the LEA will spend its remaining ESSER III funds consistent with the allowable uses.
  4. How the LEA will ensure that the interventions it implements, including but not limited to the interventions to address learning loss, will respond to the academic, social, emotional, and mental health needs of all students, and particularly those students disproportionately impacted by the COVID-19 pandemic, including students from low-income families, students of color, English learners, children with disabilities, students experiencing homelessness, children in foster care, and migratory students.

In developing their plan, districts must engage in meaningful consultation with stakeholders and provide opportunities to provide public input. Districts may include input previously elicited from stakeholder groups in the development of prior plans such as the Local Control Accountability  Plan (LCAP) and the Expanded Learning Opportunities (ELO) Grant Plan. The ESSER III Expenditure Plan may also reference actions that are included in other District plans. 

Following Board adoption of the ESSER III Expenditure Plan, the District must, within five days, submit its Plan to the Santa Clara County Office of Education for review and approval. 

All district plans are expected to be living documents and may be revised to respond to the changing and emerging needs of students.

Financial Impact:

 The Gilroy Unified School District will receive $10.9 million in ESSER III funds which are available for obligation through September 30, 2024. 

Attachments:
ESSER III Expenditure Plan
ESSER III Presentation
c. Report on School Safety Measures and School Resource Officers (SRO's) (Information Item)
Quick Summary / Abstract:
Staff will provide a report about measures staff are taking to provide a positive and safe learning environment on school campuses. The plan includes strategies for creating school environments with a focus on prevention in order to minimize acts of violence and aggression. Some students have had a difficult time adjusting to returning to in-person leaning and have exhibited behaviors that are not acceptable on campuses. The district will outline measures that have been taken proactively to address these behaviors and will recommend further actions.
Rationale:
Staff will provide a report on measures that are being taken to address the social-emotional mental health needs of students as well as measures being taken to provide safe school environments. The goal is to create positive school climates with a focus on prevention and intervention early so that students do not engage in potentially harmful and dangerous behaviors on campus. Suspension data will be presented as well as a description of mental health services that are provided at district schools and other measures that have been put in place this school year to support students' mental health needs. Staff will discuss additional strategies that are needed so provide safe and positive school climates including renewing the contract for SRO's.
 
Attachments:
MOU Draft
School Safety Presentation
d. RATIFICATION of the Amendment of the Contract between the Gilroy Unified School District and Voyager Sopris for Professional Development (Not to exceed $131,644.30) (Action Item)
Quick Summary / Abstract:
Kathleen Biermann, Director of Educational Services, Elementary, will present the amendment to the contract with Voyager Sopris for the purchase of additional licenses for LETRS (Language Essentials for Teachers of Reading and Spelling) professional development. Because of the number of teachers interested in participating in the professional development, an additional 40 licenses have been purchased.
Comments:

The Board approved the original contract with Voyager Sopris on September 2,2021. Nearly 80 teachers have signed up to participate in the LETRS course.

Services provided by Voyager Sopris will include voluntary professional development for teachers and administrators in the Language Essentials for Teachers of Reading and Spelling (LETRS) course of study. Staff will be offered the opportunity to participate in an online course to learn the science of teaching reading, and will participate in debrief discussions facilitated by LETRS consultants following completion of each learning module.


Financial Impact:
The cost of the additional licenses, including professional development, is $65,427.40 and will be paid from the Elementary and Secondary School Emergency Relief (ESSER) III funds.
Recommended Motion:
Board approval is requested for the ratification of the amended contract between the Gilroy Unified School District and Voyager Sopris for professional development for teachers.
Attachments:
Voyager Amended
Voyager Contract
e. Report on 1:1 Classroom Initiative for Technology in the Classroom (Information Item)
Quick Summary / Abstract:
Maribel Guizar, Director of Information Technology, will present this report about the 1:1 Classroom Initiative for Technology in the Classroom. The District has distributed 10,833 Chromebooks throughout district schools.
Rationale:

Gilroy Unified School District has recognized the importance of integrating technology into the curriculum for many years. Throughout the years, the District has purchased thousands of Chromebooks for student use, laptops for teachers, classroom technology, and upgraded the network infrastructure (including wireless) in every school. During the COVID-19 pandemic, the District issued Chromebooks and hotspots to every student who requested a Chromebook or hotspot to help them stay connected during distance learning.

The pandemic presented a challenge an an opportunity for the District. As the instructional delivery moved towards distance learning, the District needed to pivot very quickly and initiate a 1:1 "pilot program" operating as a 1:1 district. Staff have learned so much from this experience that it has continued with this 1:1 program.

As of today, 10,833 Chromebooks have been distributed throughout District schools: 

  • 4,481 Chromebooks at the elementary level
  • 6,352 Chromebooks at the secondary level

Elementary school principals have agreed that keeping Chromebooks in Chromecarts at the schools is more suitable for students in kindergarten through 5th grade for the current school year.

Students in middle school and high school will continue with the 1:1 program for use in school and at home. Students in grades 6th to 12th are expected to take the learning device home every night and charge the device. Students are expected to return to school with the learning device fully charged every day.

Chromebooks have become an integral part of the education all students receive in the Gilroy Unified School District. They should be considered as essential to the educational process as textbooks and the District wants students to take advantage of the powerful learning resources available with it. District-owned devices are managed by District staff to assign software, wireless security and web filtering. Staff cannot provide these essential services to devices not owned by Gilroy Unified School District and, therefore, privately-owned learning devices cannot be used at school as part of this program.

Chromebooks have very few moving parts in them and generate very little heat. Therefore, the life expectancy – as long as they are treated appropriately – is fairly long. Google dictates when Chromebooks become unsupported by setting an "auto-update expiration" (AUE) date to each model of Chromebook. Device models reaching their AUE date will be pulled from circulation and replaced with devices that are still supported.

The AUE dates for the 10,833 Chromebooks are:

No. of Chromebooks   AUE date
1,234 Summer 2024
3,551 Summer 2025
 6,048 Summer 2026

With the AUE date in mind, we have formed three technology focus groups, led by Kay Guenther, the District's Ed Tech Coordinator, and Maribel Guizar, I.T. Director. The groups will meet once every two months for one year.

  • Focus Group 1: Elementary schools
  • Focus Group 2: Middle schools
  • Focus Group 3: High schools

In these meetings, staff will discuss and evaluate the use of Chromebooks as well as other learning devices and will present the outcome to a future Board meeting.

 
Recommended Motion:
This is an information-only item.
Attachments:
1:1 Classroom initiative presentation
GUSD Chromebook check-out form
f. Establishment of Classified Management Position-Director of Child Nutrition Services (The salary schedule for this position ranges from $80,620 - $104,331) (Action Item)
Quick Summary / Abstract:
The District is proposing to establish a new classified management position that oversees school food service, nutrition and education programs for the Gilroy Unified School District.
Rationale:
The managerial structure of the food service, nutrition and education programs prior to the COVID-19 pandemic consisted of a classified management supervisor position under the direction of the Assistant Superintendent for Business Services.  Due to a retirement, the supervisor position has been vacant since December 2020, and the District has been unsuccessful in finding a suitable replacement.  Additionally, due to recent changes in law, California has become the first state to make free meals permanent for all public school students, regardless of their family’s income, a change in law that has drastically increased the scope of work of the food service, nutrition and education programs.  Due to this significant increase in scope of service, the District is proposing the establishment of a new classified management position to oversee District operations in food service, nutrition and education programs.
 
Financial Impact:
The salary schedule for this position ranges from $80,620 - $104,331, depending on experience.  Additional statutory and benefit costs would depend on salary and selection of medical benefits, both of which could cost a maximum of approximately $54,000.  This position is funded completed through the District’s Food Service Fund.
Recommended Motion:
District staff recommends that the Board of Education approve this item.
Attachments:
Job Description - Director of Child Nutrition Services
Management Salary Schedule 2020-2021
g. Provisional Internship Permit Request: Trena Camp, Single Subject Music at South Valley Middle School (Action Item)
Quick Summary / Abstract:
Paul Winslow, Assistant Superintendent, Human Resources, will present the request for a Provisional Internship Permit for Trena Camp.
Rationale:

The District makes every effort to hire fully credentialed teachers for all certificated positions. Teachers that are in the process of receiving their teaching credential can be issued a Provisional Internship Permit while completing their requirements.

Trena Camp has been offered to continue her current Music position at South Valley Middle School pending issuance of the single subject: Music Provisional Internship Permit.
 
Financial Impact:
Within the proposed 2021/2022 budget
Recommended Motion:
Board approval is recommended for the request of a single subject: Music, Provisional Internship Permit for Trena Camp,
Attachments:
Provisional Internship Permit, Music - Trena Camp
h. NEW CONTRACT between the Gilroy Unified School District and Avellino Lab USA, Inc. for SAR-COV-2 / COVID-19 Testing Services (Not to exceed $350,0000) (Action Item)
Quick Summary / Abstract:
Paul Winslow, Assistant Superintendent, Human Resources, will present the contract between the Gilroy Unified School and Avellino Lab USA, Inc. to provide COVID-19 testing services (polymerase chain reaction – i.e. PCR tests) for the Gilroy Unified School District.
Rationale:
Per the State Public Health Officer Order of August 11, 2021, all unvaccinated or incompletely vaccinated school workers must be tested at least once weekly.  The proposed contract with Avellino Lab USA, Inc will provide the Gilroy Unified School District with district-based services to provide weekly polymerase chain reaction testing (“PCR”) to impacted employees to comply with this order.  Additionally, due to limited testing facilities in the surrounding region, Avellino Lab USA, Inc. will be able to scale to need to provide district-based testing for students affected by quarantine rules set by the California Department of Public Health.
 
Financial Impact:

Avellino Lab USA, Inc. receives reimbursement for testing costs directly from a patient’s private insurance companies or through the federal government’s CARES act reimbursement program for those patients without insurance.  In cases where reimbursement is denied, the Gilroy Unified School District would be invoiced per this agreement. The not to exceed amount of $350,000 will be funded by ESSER II or ESSER III funds.

Recommended Motion:
District staff recommend that the Board of Education approve this contract between the Gilroy Unified School District and Avellino Lab USA, Inc. to provide COVID-19 testing services for the Gilroy Unified School District.
Attachments:
Agreement - GUSD & Avellino Lab USA, Inc.
i. NEW Service Agreement with Soliant Health, LLC, for the 2021-2022 School Year (not to exceed $126,480) (Action Item)
Quick Summary / Abstract:

Anna Pulido, Director of Student Services, will present the service agreement with Soliant Health, LLC for the 2021-2022 school year. This agreement is needed to fill vacant positions with credentialed and licensed special education providers. The Soliant Health, LLC is an agency that provides districts with credentialed and licensed special education providers.


Rationale:

The Gilroy Unified School District has a need to fill vacant positions with credentialed and licensed special education service providers. The Soliant Health, LLC is an agency that provides districts with credentialed and licensed special education providers.


 
Comments:

The District has a responsibility to provide special education services for students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP).

Due to the shortage of credentialed and licensed special education service providers, the District needs to pursue all opportunities to hire staff for the upcoming school year, but does not anticipate being able to fill all its special education vacancies.

This contract allows the District to fill the following position for the 2021-2022 fiscal year:

One (1) occupational therapist


Financial Impact:
The total service agreement amount will not exceed $126,480.
Recommended Motion:

Approval of the service agreement with Soliant Health, LLC  and the Gilroy Unified School District is recommended.


Attachments:
Rate Sheet
Service Agreement
j. NEW Service Agreement with 360 Degree Customer Inc., for the 2021-2022 School Year (not to exceed $577,500) (Action Item)
Quick Summary / Abstract:

Anna Pulido, Director of Student Services, will present the service agreement with 360 Degree Customer Inc. for the  2021-2022 school year. This agreement is needed to fill vacant positions for special education services. 360 Degree Customer Inc. is an agency that provides districts with paraeducators  and registered behavior technicians.

Rationale:

The Gilroy Unified School District has a need to provide  additional staff to support students in both the general education and special education programs. 360 Degree Customer Inc. is an agency that provides  districts with paraeducators  and registered behavior technicians.


 
Comments:

The District needs to pursue all opportunities to hire staff for the upcoming school year to address concerns in the areas of academics and social/emotional support for students districtwide.

This contract allows the District to fill the following positions for the 2021-2022 fiscal year:

Up to 10 paraeducators/registered behavior technicians


Financial Impact:
The total service agreement amount will not exceed $ 577,500.
Recommended Motion:

Approval of the service agreement with 360 Degree Customer Inc  and the Gilroy Unified School District is recommended.


Attachments:
Rate Sheet
Service Agreement
k. INCREASE of Service Agreement with Ro Health for the 2021-2022 School Year (not to exceed $226,800) (Action Item)
Quick Summary / Abstract:

Anna Pulido, Director of Student Services, will present the service agreement with Ro Health for the 2021-2022 school year. This agreement is needed to fill vacant positions with credentialed and licensed special education providers. The Stepping Stones Group, LLC is an agency that provides districts with credentialed and licensed special education providers.



Rationale:

The Gilroy Unified School District has a need to fill vacant positions with credentialed and licensed special education service providers. The Stepping Stones Group, LLC is an agency that provides districts with credentialed and licensed special education providers.


 
Comments:

The District has a responsibility to provide special education services for students who meet eligibility requirements and have services identified through an Individualized Education Plan (IEP).

Due to the shortage of credentialed and licensed special education service providers, the District needs to pursue all opportunities to hire staff for the upcoming school year, but does not anticipate being able to fill all the special education vacancies.

This contract allows the District to fill the following positions for the 2021-2022 fiscal year:

3 (three) Behavior Classroom Ad (BCA)

One (1) registered behavior technician (RBT)


Financial Impact:

The total service agreement amount will not exceed $ 226,800.


Recommended Motion:

Approval of the service agreement with Ro Health and the Gilroy Unified School District is recommended.


Attachments:
Amendment 1
Amendment 2
Original Services Agreement
Rate Sheet
l. AMENDMENT of Contract between the Gilroy Unified School District and YMCA for Power School 2021-2022 (YMCA contract is not to exceed $1,286,750) (Action Item)
Quick Summary / Abstract:

Staff will present the amendment of the contract with YMCA to provide Power School After School program for the 2021-2022 school year at El Roble, Las Animas, Luigi Aprea, and Rucker elementary schools and Solorsano Middle School. This amendment outlines additional services to be provided with new federal and on-going state funds.

Rationale:

Gilroy Unified is receiving additional state and federal funding in order to better support the needs of the district's unduplicated youth. In contrast to other funding sources the state Expanded Learning Opportunities Program funding will be an ongoing addition to the After School Education and Safety (ASES) and 21st Century Community Learning Centers grant funds.  One recommended use of the funds is through Expanded Learning Programs that bring community based organizations in to collaborate with school districts as partners to blend academic, social-emotional, physical, and restorative supports into one comprehensive program. 

The Summer Learning Showcase hosted by Gilroy Unified this summer allowed representatives from Sacramento to see what these types of Expanded Learning Programs can do to support students and families in real life. The addition of the Expanded Learning Opportunities Program funding indicates that they saw in action what all the research states as effective methods to address the opportunity gap that many students face.

These new funding sources will allow Power School to expand to serve more students at Glen View, remove the fee from the fee-based program at Luigi Aprea, expand the program to operate at Brownell and Solorsano Middle Schools, provide new behavioral support to students, including Special Needs students, training in trauma-informed restorative practices and Listening Sessions that will allow staff to identify new methods of engaging students and meeting needs of families, and provide staff that will support with intervention during the school day hours.  YMCA will operate Power School and implement these new components at El Roble, Las Animas, Luigi Aprea and Rucker elementary schools and Solorsano middle school. 


 
Financial Impact:

The fiscal impact of the YMCA contract is not to exceed $1,286,750. The funding sources are the 2021/2022 After School Education and Safety (ASES) and 21st Century Learning Centers grants, Expanded Learning Opportunity Program funds, Elementary and Secondary School Emergency Relief III, and Local Control Funding Formula funds. 

Recommended Motion:
Approval of the amended contract between the Gilroy Unified School District and the YMCA for Power School 2021-2022 is requested.
Attachments:
GUSD Power School Update
Original YMCA Contract with proposal
YMCA Amendment with Proposal
m. AMENDMENT of Contract between the Gilroy Unified School District and Youth Alliance for Power School 2021-2022 (Youth Alliance contract is not to exceed $1,439,652) (Action Item)
Quick Summary / Abstract:

Staff will present the amendment of the contract with Youth Alliance to provide Power School After School program  for the 2021-2022 school year at Eliot, Glen View, Rod Kelley elementary schools, and South Valley and Brownell Middle Schools.  This amendment outlines additional services to be provided with new federal and on-going state funds.

Rationale:

Gilroy Unified is receiving additional state and federal funding in order to better support the needs of the district's unduplicated youth. In contrast to other funding sources the state Expanded Learning Opportunities Program funding will be an ongoing addition to the After School Education and Safety (ASES) and 21st Century Community Learning Centers grant funds.  One recommended use of the funds is through Expanded Learning Programs that bring community based organizations in to collaborate with school districts as partners to blend academic, social-emotional, physical, and restorative supports into one comprehensive program. 

The Summer Learning Showcase hosted by Gilroy Unified this summer allowed representatives from Sacramento to see what these types of Expanded Learning Programs can do to support students and families in real life. The addition of the Expanded Learning Opportunities Program funding indicates that they saw in action what all the research states as effective methods to address the opportunity gap that many students face.

These new funding sources will allow Power School to expand to serve more students at Glen View, remove the fee from the fee-based program at Luigi Aprea, expand the program to operate at Brownell and Solorsano Middle Schools, provide new behavioral support to students, including Special Needs students, training in trauma-informed restorative practices and Listening Sessions that will allow staff to identify new methods of engaging students and meeting needs of families, and provide staff that will support with intervention during the school day hours. Youth Alliance will operate Power School at Eliot, Glen View, and Rod Kelley elementary schools, and Brownell and South Valley Middle Schools.

 
Financial Impact:
The fiscal impact of the Youth Alliance contract is not to exceed  $1,439,652. The funding sources are the 2021/2022 After School Education and Safety (ASES) and 21st Century Learning Centers grants, Expanded Learning Opportunity Program funds, Elementary and Secondary School Emergency Relief III, and Local Control Funding Formula funds.
Recommended Motion:
Approval of the amended contract between the Gilroy Unified School District and Youth Alliance for Power School 2021-2022 is requested.
Attachments:
GUSD Power School Update
Original Youth Alliance Contract
Youth Alliance Amendment with proposal
9. ACTION/INFORMATION REGARDING FACILITIES/MAINTENANCE (Procedural Item)
a. Informational Report on the District's Elementary Playgrounds (Information Item)
Quick Summary / Abstract:

Álvaro Meza, Assistant Superintendent, Business Services/C.B.O., will provide an informational report on playground structures on the elementary campuses.  Each elementary school has two playgrounds.  One playground is designated for kindergarten students, and the other larger playground is used by all other students.  The recess times are staggered and structured by grade level. In February 2021, the District received an “all inclusive playground grant” of $1,325,423.74 to replace the playgrounds at Rod Kelley, El Roble, and Glen View elementary schools.  All but one of the District’s elementary playgrounds are within the secure perimeter of the campus.  However, Luigi’s playground is Del Rey Park, which is property of the City of Gilroy. The City and District have a long standing joint use agreement. The staff presentation will provide an overview of all the playgrounds and highlight the unique needs of Luigi Elementary School. 

Recommended Motion:
This is an informational item for Board discussion.
Attachments:
Informational report on playgrounds
10. BOARD MEMBER REPORTS (Information Item)
11. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
Board Agenda Calendar October 20 - December 2021
12. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:
The next REGULAR MEETING of the Board of Education will be held on Thursday, October 21, 2021. Closed Session will begin at 5:30 p.m., followed by the Regular meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m., on Friday, October 15th.
a. If necessary, the Board will adjourn to closed session to continue the discussion of items in Section 2 above. (Action Item)
13. ADJOURNMENT (Action Item)

Published: September 30, 2021, 4:46 PM

The resubmit was successful.