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Board of Education Regular Meeting
Gilroy USD
November 18, 2021 7:00PM
Board Room 7810 Arroyo Circle Gilroy, CA 95020 Closed Session 5:30 PM | Regular Session 7:00 PM

1. CALL TO ORDER (Procedural Item)
Quick Summary / Abstract:

THIS MEETING WILL BE CONDUCTED PURSUANT TO THE TELECONFERENCE PROVISIONS OF AB 361 (GOVERNMENT CODE § 54953(e)). THIS REGULARLY SCHEDULED BOARD MEETING IS NOT OPEN TO THE PUBLIC DUE TO COVID19 RESTRICTIONS.

In order to minimize the spread of the COVID 19 virus, the Gilroy Unified School District is conducting this meeting by web conference and will be offering two options for public participation. You are encouraged to watch the GUSD Board of Education meeting live on the GUSD YouTube page: https://www.youtube.com/channel/UCSUnIA8mld7GmveIGQKv49w

To listen to the meeting audio, DIAL  -

1 (669) 900-9128
Webinar ID: 856 4127 3400
Passcode: 745410

PUBLIC COMMENTS

Public Comments – Members of the public may make comments on specific items on the agenda,
and any items within the jurisdiction of the school district in the following manner: via google
forms
/ Please submit your speaker form no later than 6:00 PM on the day of the meeting. In accordance
with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise
stipulated. The maximum time designated for public comment on this agenda will be 45 minutes. The
time allotted for each speaker will be determined by the number of speakers.
a. PUBLIC COMMENT ON CLOSED SESSION: Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board's consideration (Govt. Code Section 54954.3). (Procedural Item)
2. CLOSED SESSION (5:30 PM) (Procedural Item)
a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
b. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION (Government Code Section 54956.9(d)(4)) Number of Cases: 1 (Procedural Item)Confidential agenda item.
c. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9) (Action Item)Confidential agenda item.
d. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957[a]) (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:
Employee Organization(s):
California School Employees Association (CSEA)
Gilroy Federation of Paraeducators (GFP)
Gilroy Teachers Association (GTA)
GUSD Management and Confidential Group
District Negotiator: Deborah Flores, Superintendent
3. REGULAR SESSION (7:00 PM) (Procedural Item)
Quick Summary / Abstract:
This meeting is being recorded or broadcast; images and sounds may be captured of those attending the meeting.
a. Pledge of Allegiance (Procedural Item)
b. Approval of Agenda (Action Item)
c. Recognitions (Information Item)
Quick Summary / Abstract:
  • Terrel H. Bell Award, Sonia Flores
  • Santa Clara County Office of Education Teacher of the Year, Ana Benich
  • Santa Clara County Office of Education Civics Leadership Awards, Yesenia Campuzano, Eric Davis, Amber Bruce
  • Santa Clara County Office of Education STEM Award, David Salles
  • The Gavilan College 2021 Community Spirit Award & The City of Morgan Hill 2021 Outstanding Philanthropist, Vaishnavi Muralidharan
d. General Public Comment (Procedural Item)
Quick Summary / Abstract:
At this time, members of the public may address the board on any items or any issues within the subject matter jurisdiction of the Board that are not listed on this agenda. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

e. Report of Action Taken in Closed Session (Procedural Item)
4. STUDENT BOARD REPRESENTATIVE - Isabella Suarez, Christopher High School (Information Item)
5. SUPERINTENDENT'S REPORT - Dr. Deborah Flores (Information Item)
6. CONSENT AGENDA (Procedural Item)
a. Personnel Items (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the recommended personnel items.

Recommended Motion:

Board approval is recommended of the attached personnel items.

Attachments:
Personnel Items November 18, 2021
b. Approval of November 4, 2021 Board Meeting Minutes (Action Item)
Quick Summary / Abstract:
Board approval is requested of the November 4, 2021 meeting minutes.
Attachments:
November 4, 2021 Board Meeting Minutes
c. Monthly Donations Report – November 2021 (Consent Item)
Quick Summary / Abstract:
Monthly roundup of donations made to GUSD.
Rationale:
The Board of Education is grateful for donations from the community to the schools of the Gilroy Unified School District. Please find the donation report attached. 

 
Financial Impact:
  • Christopher HS: $50,000
  • Gilroy HS: $3,060

    TOTAL: $53,060
Recommended Motion:
Board approval is requested for this donations report. 
Attachments:
Donations report, November 2021
d. June 2021 Quarterly Investment Report (Consent Item)
Quick Summary / Abstract:
This is the fourth Quarterly Investment Report for the 2020-2021 Fiscal Year.
Comments:

The fourth quarter investment report for the Gilroy Unified School District is being presented for review in accordance with Board Policy 3430 and Government Code Section 53646.  Additionally, in accordance with administrative regulations, the Gilroy Unified School District certifies that it has sufficient cash on hand to meet the District's cash requirements for the next six months.

The District investment returns for the fourth quarter of fiscal year 2020-2021 are as follows: 

Santa Clara County Treasurer – Gross Interest of $635,305.56

 

The District Investment returns for the entire 2020-2021 Fiscal Year are as follows:

Santa Clara County Treasurer – Gross Interest of $1,263,916.05

Financial Impact:

The quarterly interest earned of $635,305.56 is for the fourth quarter of Fiscal Year 2020-2021, or approximately .76% on the pool investments with the County Treasurer.  For comparison, the State of California Local Agency Investment Fund (LAIF) yield was .26%.

 


Recommended Motion:
Board approval is requested for the 2020-2021 June 2021 Quarterly Investment Report.
Attachments:
June 2021 Quarterly Investment Report
e. Report of Cash Disbursements/Warrants for the Month of October 2021 (Consent Item)
Quick Summary / Abstract:
Report of cash disbursements/warrants for the month of October 2021
Rationale:

Warrant Starting

Warrant Ending

Total Cash

County of Santa Clara

83057925

98035712

$7,647,575.92

County of Santa Clara-Canceled Warrants

$6,564,67

Total

$7,641,011.25


 
Comments:
Education Code 42631 states, "All payments from the funds of a school district shall be made by written order of the governing board of the district." Education Code 42632 describes that each order shall be signed by a person or persons authorized by the governing board to sign orders in its name. Board Policy 3300, adopted November 20, 2008 states, "The Superintendent or designee may purchase supplies, materials, equipment, and services in accordance with the Board Policy and administrative regulations. Such purchases shall not exceed bid limits as imposed by current law."
Financial Impact:
The cash outflow of $7,641,011.25 is for the period of October 1, 2021, through October 31, 2021.
Attachments:
Cash Disbursements/Warrants October 2021
f. Request for Allowance of Attendance Because of Emergency Conditions (Consent Item)
Quick Summary / Abstract:

On August 30, 2021 a power outage resulted in classes being canceled at Gavilan College and at Dr. T.J. Owens' Early College Academy (GECA).  Both Gavilan and GECA classes were canceled that morning.  

Additionally, Mt. Madonna High School was infested with fleas that lead to the closure of the campus from September 14, 2021, through October 29, 2021.  The District is seeking the allowance of attendance under the school closure provisions of Education Code 41422 for both of these emergency closures.

This request is a multi-agency approval process.   The GUSD Governing Board must approve the request before it is submitted to the County Superintendent of Schools.  It will subsequently be placed on the State Board of Education’s agenda for final approval.
Comments:

After reviewing the school closure provisions under the Ed Code 41422, GECA and Mt. Madonna qualify to exclude days from their attendance calculation to prevent revenue loss to the District for these emergency school closures.

The District Auditor (James Marta & Company) has previously affirmed that "according to the CDE Management Advisory 90-01, [the power outage] would be considered an emergency and for that site when calculating ADA, [the District] would use the revised divisor.”

The California Department of Education requires Form J-13A to be completed (attached).  Please note the form does require a majority of the Governing Board to complete the Affidavit, and then be forwarded to the County Superintendent of Schools.  The Form includes both waiver requests for GECA and Mt. Madonna High School.

Financial Impact:

If approved, the denominator on the average daily attendance calculation will be reduced
by one day (August 30, 2021) for GECA, and thirty three (33) days for Mt. Madonna High School to avoid a potential loss of funding (estimated to be about $295,247).

Recommended Motion:
Approve request for allowance of attendance due to emergency closures for GECA and Mt. Madonna High School.
Attachments:
Form J-13A GECA and MMHS Emergency Closures
g. INCREASE of the Master Contract with Second Start Pine Hill for the 2021-2022 School Year (an increase of $43,896.65 and not to exceed $150,727.90) (Consent Item)
Quick Summary / Abstract:

Board approval is requested of this service agreement with Second Start Pine Hill for the 2021-2022 school year. This program provides a multi-disciplinary, academic and therapeutic program for students who are eligible through an Individualized Education Plan (IEP).


Rationale:

The District has a responsibility to provide a free and appropriate public education for all of its students with special needs. When all program options have been exhausted within  the District and the Santa Clara County Office of Education, the District must utilize the services of a non-public school (NPS) to meet the needs of its students. All other program options are carefully considered for students before placement in an NPS is made.


Second Start Pine Hill School is an NPS located in San Jose, Ca. The school provides a multi-disciplinary, academic and therapeutic program for children and adolescents with developmental disabilities and intensive social-emotional needs.
 
Comments:

Students with special needs are placed in an NPS when their educational and/or emotional needs go beyond what the District and County Office of Education can provide. This contract is for one  additional student that requires the academic and support services that Second Start Pine Hill can provide.

A copy of the master contract is provided for review. This contract meets the requirements of Section 56366 of the Education Code and is used by all districts within the SELPA. Overall, it delineates responsibilities on the part of the NPS and provisions for payment.


Financial Impact:

The total master contact amount will not exceed $150,727.90. This is an increase of $43,896.65 to the original contract.


Recommended Motion:

Approval of the service agreement with Second Start Pine Hill and the Gilroy Unified School District is recommended.


Attachments:
Amendment
Original Master Contract
Rate Sheet
h. AB 361 Finding November 18, 2021 - To December 16, 2021 (by Resolution # 21/22-07) (Action Item)
Quick Summary / Abstract:
Board approval is requested of Resolution # 21/22-07 to continue conducting meetings via teleconference per California Government Code Section 54953 (OR "Assembly Bill 361").
Attachments:
Resolution # 21/22-07
i. Approval of the Single Plan for Student Achievement (SPSA) (Consent Item)
Quick Summary / Abstract:
Board approval is requested for the Single Plan for Student Achievement (SPSA). The California legislature amended the planning requirements for schools that participate in state and federally categorical programs funded through the consolidated application process, creating the Single Plan for Student Achievement (SPSA).  The purpose of the SPSA is for schools to develop a comprehensive plan to improve the academic performance of all students and to appropriately expend funding allocations.  The SPSA planning process and local compliance monitoring are directly related.
Rationale:

School plans must be developed with the review, certification, and advice of any applicable school advisory committees.  The plan must be reviewed annually and updated, including proposed expenditures of funds allocated to the school through the Consolidated Application, by the school site council.  Plans must be reviewed and approved by the governing board of the local educational agency whenever there are material changes that affect the academic programs for students covered by programs funded through the Consolidated Application. Each school made a school presentation to the Board of Education in October and November 2021.


 
Financial Impact:
Each site's budget is included within the SPSA
Recommended Motion:
Board approval is recommended of the 2021-2022 Single Plan for Student Achievement for each school within the Gilroy Unified School District.
Attachments:
Brownell SPSA
Christopher SPSA
El Roble SPSA
Eliot SPSA
GECA SPSA
Gilroy SPSA
Glen View SPSA
Las Animas SPSA
Luigi SPSA
Mt. Madonna SPSA
Rod Kelley SPSA
Rucker SPSA
Solorsano SPSA
South Valley SPSA
j. Approval of California Department of Education (CDE) Continued Funding Application for Fiscal Year 2022-2023 (Consent Item)
Quick Summary / Abstract:

Board approval is requested of the California Department of Education (CDE) Continued Funding Application for fiscal year 2022-2023.


Rationale:

This application with the California Department of Education (CDE) is for continued Funding for Fiscal Year 2022-2023. The California State Preschool Program (CSPP) helps reduce the achievement gap by preparing three and four year olds for Kindergarten.

The State Preschool has an ongoing enrollment and currently has 127 preschool students at three sites: Swanston Lane, Rod Kelley, and Glen View. The preschool also provides opportunities for special education inclusion.

 
Financial Impact:
This program is funded by the California Department of Education (CDE).
Recommended Motion:
Board approval is requested to approve the application for continued funding of services for 2022-2023.
Attachments:
California State Preschool Program Continued Funding Application Fiscal Year 2022-2023
k. Overnight/Out of Town Field Trip, for the Gilroy High School Wrestling Tournament, in Reno, NV (not to exceed $3,500 - funded from site funds) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the overnight/out of town field trip for the Gilroy School Wrestling Tournament. Coach Daniel Cormier, accompanied by five school staff members, will travel with up to 14 Gilroy High School students to Reno, NV to compete in the Reno Tournament of Champions. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.
Rationale:

Coach Daniel Cormier, accompanied by five school staff members, will travel with up to 14 Gilroy High School students to Reno, NV to compete in the Reno Tournament of Champions.

They will travel by district van and airplane and stay at the Silver Legacy Hotel in Reno, NV

The dates of the overnight/out of town field trip are scheduled for Thursday, December 16, 2021 through Sunday, December 19, 2021. Two instructional days will be impacted.


 
Comments:

The estimated cost of the field trip is $3,500. This amount will be covered by fundraising efforts and wrestling accounts. The estimated cost for students participating in this event is $250 per student.


Recommended Motion:

Board approval is requested for up to 14 Gilroy High students to travel to Reno, NV for Reno Tournament of Champions. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.

Attachments:
Overnight Field Trip Request Form
l. Overnight/Out of Town Field Trip, for the Christopher High School Wrestling Tournament, in Reno, NV (not to exceed $1,338 - funded from site funds) (Consent Item)
Quick Summary / Abstract:
Board approval is requested for the overnight/out of town field trip of the Christopher School Wrestling Tournament. Coach Jose Lara, accompanied by two school staff and one parent, will travel with up to 10 Christopher High School students to Reno, NV to compete in the Reno Tournament of Champions. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.
Rationale:

Coach Jose Lara, accompanied by two school staff and one parent, will travel with up to 10 Christopher High School students to Reno, NV to compete in the Reno Tournament of Champions.

They will travel by District van and stay at the El Dorado Hotel in Reno, NV

The dates of the overnight/out of town field trip are scheduled for Thursday, December 16, 2021 through Sunday, December 19, 2021. Two instructional days will be impacted.


 
Financial Impact:

The estimated cost of the field trip is $1,338. This amount will be covered by fundraising efforts and wrestling accounts. The estimated cost for students participating in this event is $0 per student.


Recommended Motion:
Board approval is requested for up to 10 Christopher High students to travel to Reno, NV for Reno Tournament of Champions. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.
Attachments:
Overnight Out of Town Wrestling Field Trip Request Form
m. Overnight/Out of Town Field Trip, for the Gilroy High School Cross Country Championships, in Fresno, CA (not to exceed $3,500 - funded from site funds) (Consent Item)
Quick Summary / Abstract:
Board approval is requested of the overnight/out of town field trip for the Gilroy School Cross Country Championships. Coach Cathy Silva, will travel with one Gilroy High School student to Fresno, CA  to compete in the CIF State Cross Country Championships. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.
Rationale:

Coach Cathy Silva,will travel with one Gilroy High School student to Fresno, CA to compete in the CIF State Cross Country Champions.

They will travel by private car and stay at the Fairfield Inn and Suites Oakhurst in Oakhurst, CA

The dates of the overnight/out of town field trip are scheduled for Friday,November 26, 2021 through Saturday, November 27, 2021. One instructional day will be impacted.

 
Financial Impact:
The estimated cost of the field trip is $1,100. This amount will be covered by fundraising efforts and GHS cross country account. The estimated cost for the student participating in this event is $254.19 per student.
Recommended Motion:
Board approval is requested for one Gilroy High School student to travel to Fresno, CA for CIF State Cross Country Champions. This approval can be revoked at any time based upon the health and safety protocols in place at the time of travel.
Attachments:
GHS Overnight Cross Country Fresno Field Trip
7. ACTION/INFORMATION ITEMS (Procedural Item)
a. Monthly District Cash Flow Update (Information Item)
Quick Summary / Abstract:

Irma Argueta, Accounting Supervisor, will present the monthly district cash flow update to the Governing Board. This monthly update covers actuals beginning with July 1, 2021 through October 31, 2021 leaving the District with an approximate cash balance of $31.2 million.

Rationale:

October receipts were $8,244,612 and disbursements for the month of October totaled $12,880,190.  Salary and benefits represented 69% of the total disbursements for the month.  The ending cash balance at the close of October 2021 was approximately $31.2 million.  The cash balance at the close of November 2021 is expected to be approximately $35 million.  

The District has reviewed cash in all funds and will be able to utilize temporary borrowing among funds if needed.  The District will NOT be issuing a Tax Revenue and Anticipation Note (TRAN) for the Fiscal Year 2021-22. 

 
Comments:
This is a monthly informational item about the District's cash flow projection for 2021-22. As requested by the Governing Board and Superintendent, staff will provide an update on the District's cash flow. The attached cash flow shows the actual receipts and disbursements for the months of July through October, as well as the projected monthly receipts and monthly disbursements for the remainder of fiscal year 2021-22.
Financial Impact:
The District has a strong positive cash balance of approximately $31.2 million.
Recommended Motion:
This is an information-only item.
Attachments:
Monthly Cash Flow Presentation
Monthly Cash Flow Spreadsheet
b. Gilroy Federation of Paraeducators (“GFP”), AFT Local 1921 (AFL-CIO) Initial Proposal for 2021-2024 Reopener Negotiations (Action Item)
Quick Summary / Abstract:

Paul Winslow, Assistant Superintendent of Human Resources, will present the Gilroy Federation of Paraeducators ("GFP") Initial Proposal for 2021-2024 Negotiations.

Rationale:

In accordance with the "Sunshine" notice requirements of the Educational Employment Relations Act, Government Code Section 3547, the Gilroy Federation of Paraeducators hereby provides notice that it intends to negotiate the following articles for the 2021-2024 school year.

  • Article 1: Agreement
  • Article 6: Federation Rights
  • Article 8: Salary and Appendix A
  • Article 9: Health and Welfare Benefits
  • Article 10: Professional Growth and Staff Development
  • Article 15: Work Year and Holidays
  • Article 32: Transfer, Reassignment and Promotion
  • Article 36: Personnel File Contents and Inspection
  • Article 37: Health and Safety
  • Article 38: Layoffs
  • Article 44: Term of Agreement
  • Make mutually agreed upon corrections to spelling and grammatical errors in any part of the CBA, and update numbering as necessary.

A copy of the initial proposal is attached.

 
Financial Impact:
The fiscal impact cannot be determined at this time.
Attachments:
GFP Sunshine Successor 2021-2024
c. Annual Developer Fee Report for Fiscal Year 2020-2021 (Action Item)
Quick Summary / Abstract:
Anna O'Connor, Fiscal Services Controller, will present the Annual Developer Fee Report for Fiscal Year 2020-2021 to the Governing Board.
Rationale:

SB50, which became law on November 4, 1998, upon the passage of Proposition 1A, provided school districts with the authority to impose three different levels of fees on residential development.  Commercial and industrial development projects are subject to Level 1 fees.

Level 1 fees as authorized by Government Code Section 65995 authorizes school districts to collect fees on future development of no more than $4.08 (K-12) per square foot for residential construction and $0.66 (K-12) per square foot for commercial/industrial construction.  Level 1 fees are adjusted every two years according to the inflation rate for Class B construction as determined by the State Allocation Board (SAB).  Government Code Section 66001 requires that a reasonable relationship exist between the amount and use of the fees and the development on which the fees are to be charged.  Level 1 fees increased with SAB action on January 22, 2020.

Level 2 fees were established by SB50 under Government Code Section 65995.5 and apply only to residential construction.  For a school district to impose Level 2 fees, a School Facilities Needs Analysis must be prepared in accordance with Government Code Section 65995.6.  The school district must also meet two out of four statutory requirements set forth in Government Code Section 65995.5(b)(3) and have received State Allocation Board approval on an eligibility application that meets the eligibility requirements for new construction funding.

Note: GUSD does not meet the State eligibility requirements set forth by Section 65995.5(b)(1), which are required to impose Level 2 fees.

Level 3 fees are intended to represent 100% of new construction projects and are essentially double the Level 2 fees.  To qualify for Level 3 fees, a school district must qualify for Level 2 fees, and, there must be a lack of State funds for new construction projects, and the State Allocation Board must determine that State funds are not available for new construction projects.  Under Government Code Section 65995.7, "State funds are not available if the State Allocation Board is no longer approving apportionments for new construction pursuant to Article 5 (commencing with Section 17072.20) of Chapter 12.5 of Part 10 of the Education Code due to a lack of funds available for new construction."


 
Comments:

The total Developer fees collected in fiscal year 2020-2021 were $1,220,105.  The interest earned in the fund was $23,328. The receipt and Use of Developer Fees on the attached, summarizes expenditures totaling $1,750,739.  The Annual Debit Service on the 2008 Facility Projects financed by the Certificate of Participation (COP) of $1,744,419, accounted for most of the expenditures.

The Summary of Capital Facilities Fund shows the fiscal year 2021-2022 budget for Developer fees.  Total revenues are estimated to be $700,000.  Total fees collected as of November 5, 2021 were $394,790.  The total expenditures for the fund are projected to be $1,792,887.  The ending balance is anticipated to be $841,264 at the end of fiscal year 2021-2022.

Financial Impact:
No fiscal impact.
Recommended Motion:
Board approval is requested to accept the Fiscal Year 2020-2021 Annual Developer Fee Report.
Attachments:
Annual Developer Fee Report 2020.2021
d. Gilroy Unified School District School to Career Pathway (Information Item)
Quick Summary / Abstract:
Dr. Deborah Padilla, Director of Educational Services, Secondary, will present an overview of the Gilroy Unified School District to Career Pathways.
Rationale:

The District seeks to provide a multifaceted approach in preparing students for a future career. Educational Services will review what is currently in place for school to career education:

  • California Colleges platform
  • Career and Technical education
  • Pathway options for students

 

 
Financial Impact:
The District receives grant funds to support various pathway options. Currently the District receives the  Career Technical Education Incentive Grant and the Perkins and Agriculture Incentive Grant funds. Expenditures are included in District plans.
Attachments:
School to Career Pathways
e. Educator Effectiveness Grant Plan (Information Item)
Quick Summary / Abstract:
Educational Services staff will present information regarding the new Educator Effectiveness Plan for the Gilroy Unified School District. School districts are receiving funding for professional learning for the period of 2021-22 through the school year 2025-26. As a condition of funding, school districts are required to submit a plan for expenditures to be approved by the Board of Education prior to December 30, 2021.
Comments:

In October 2021, school districts were notified of the Educator Effectiveness Block Grant allocation. This funding is designated for professional learning for teachers, administrators, paraprofessionals, and classified staff in order to promote educator equity, quality, and effectiveness. The following are focus areas for the grant:

(1) Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision-making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience. 

(2) Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science

(3) Practices and strategies that reengage pupils and lead to accelerated learning

(4) Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.

(5) Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site's culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation. 

(6) Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs

(7) Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency. 

(8) New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c)

(9) Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to Section 51226.7 into pupil instruction for grades 7 to 12, inclusive. 

(10) Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development.

In planning professional learning opportunities, the District will elicit input from teachers, paraeducators, classified staff, and administrators.

Financial Impact:
The Gilroy Unified School District will receive $2,280,296 in total funding to be expended over a five year period. 

Attachments:
1. Educator Effectiveness Block Grant Plan
2. Educator Effectiveness Grant 2021 Presentation
8. ACTION/INFORMATION REGARDING FACILITIES/MAINTENANCE (Procedural Item)
a. Monthly Maintenance and Facilities Update – November 2021 (Information Item)
Quick Summary / Abstract:

Paul Nadeau, Director of Facilities, and Dan McAuliffe, Manager of Maintenance and Operations, will present the monthly update. Mr. McAuliffe will provide an update about the district's water conservation efforts.

Rationale:
Measure P was approved by the voters of Gilroy in November of 2008 and Measure E was approved by the voters of Gilroy in June of 2016. In addition, other facilities funds, such as State funds and developer fees, have been received and utilized for facilities improvements. Staff has provided periodic updates regarding proposed projects and projected costs.
 
Financial Impact:
No fiscal impact. 
Recommended Motion:
This is an information-only item.
Attachments:
M&O Monthly Update – November 2021
b. NEW Ratification of Amendment No.1 with EF&S Concrete, Inc. For Additional Concrete Work at Mt. Madonna High School (increase of $92,376; total contract not to exceed $177,752) (Action Item)
Quick Summary / Abstract:
Dan McAuliffe, Maintenance and Operations Manager, will present this contract amendment with EF&S Concrete, Inc. for ratification. 
Rationale:
The original contract with EF&S (#A 2021-64) was to improve the rear and side areas of the Mt. Madonna High School campus with new concrete hardscape to mitigate flea and pest issues. During that work it was noticed that the front area of decomposed granite hardscape also had flea and pest issues. EF&S provided a quote to replace this 9,600-square-foot area with concrete to help eliminate and control the flea issues on the campus.
 
Comments:
EF&S provided a quote of $92,376 to replace 9,600 square feet of decomposed granite hardscape with new concrete including a 20-foot-wide fire lane with thicker concrete and heavier steel reinforcement. The price quoted by EF&S as a continuation of the previously approved contract work. If the work was to take place at another time the price would be substantially higher. This quote and contract amendment were presented to the Facilities Subcommittee on October 22,  2021 as a ratification for review and to go to the Board for approval.
Financial Impact:
If approved, $92,376 in Routine Restricted Maintenance Funds will be allocated for this project. This is an increase of $92,376 to the original contract of $85,376 for a new total amount of $177,752.
Recommended Motion:
Board approval is requested for this ratification of a contract amendment with EF&S.
Attachments:
1. Contract amendment No. 1: EF&S for additional concrete work at MMHS
2. Quote: EF&S for additional concrete work at MMHS
3. Original contract: EF&S for concrete work at MMHS
c. NEW Ratification of Contract with EF&S Concrete, Inc. for Concrete Infill of Planter Areas at Luigi Elementary School (not to exceed $8,300) (Action Item)
Quick Summary / Abstract:
Dan McAuliffe, Manager of Maintenance and Operations, will present this contract ratification  with EF&S Concrete, Inc., to infill an area in planter areas in the quad areas of Luigi Elementary School. This to create a safer path of travel for a student in a wheelchair. 
Rationale:
The planter areas along the walkways in the quad areas at Luigi Elementary School are a tripping hazard and an obstacle for safe foot travel and wheelchairs. EF&S infilled the problem areas with concrete to create a solid path of travel that is safer to navigate. This work was considered urgent to address the needs of wheelchair student(s) currently having difficulties on existing walkways.
 
Comments:
EF&S provided a quote of $8,300 for the concrete infill of the Luigi planter areas. This quote was presented to the Facilities Subcommittee on October 22, for approval to take the contract to the Board for ratification because of the safety issue.
Financial Impact:
If approved, $8,300 in Routine Restricted Maintenance funds will be allocated for this project.
Recommended Motion:
Board approval is requested for this contract ratification with EF&S Concrete, Inc.
Attachments:
1. Contract: EF&S for concrete work at Luigi ES
2. Quote: EF&S for concrete work at Luigi ES
d. Approval of Contract Amendment No. 1 with Kent Construction, Inc., for Plaza Project at Gilroy HS (increase of $16,608.84; total contract not to exceed $804,179.84) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities Planning & Management will present the contract amendment with Kent Construction, Inc., for the plaza project at Gilroy High School.  

Rationale:
During the construction of the plaza project at Gilroy HS, project staff incurred an issue that required excavation and replacement of power lines that feed the last remaining portables. This change order had a cost that exceeded the original contract amount of $787,571 with Kent Construction Inc. by $16,608.84. 
 
Financial Impact:
If approved, $16,608.84 in Measure E funds will be allocated to this change order. This is an increase of $16,608.84 to the original contract of $787,571 for a new total amount of $804,179.84.
Recommended Motion:
Board approval is requested for this change order with Kent Construction, Inc. 
Attachments:
1. Change Order 1: Kent Construction for plaza project at Gilroy HS
2. Original contract: Kent Construction for plaza project at Gilroy HS
3. GHS Plaza Project Matrix 11.18.2020 BOE
e. Approval of Contract Amendment No. 1 with Earth Systems, Inc. for Geotechnical Observation, Inspection, and Testing Services for South Valley Middle School Modernization Project (increase of $212,369; total contract not to exceed $295,722) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities, will present contract amendment No. 1 with Earth Systems, Inc., for geotechnical observation, inspection and testing services for Phase 1, Increment 2 of the South Valley Middle School Modernization Project.
Rationale:

This is a contract amendment to cover the additional inspections requested by the Division of the State Architect (DSA) for Phase 1, Increment 2 of the South Valley Middle School Modernization Project.  

The original contract of $83,353 for demolition and site works for Phase I, Increment 1 of the project was board-approved on September 16, 2021. A copy of the original contract is attached.

This amendment is for the inspections required for Phase I, Increment 2, in the amount of $212,369 (classrooms).

Two more amendments are expected in the future: for Phase II, Increment 1; and Phase II, Increment 2. (administration building and gym).


 
Financial Impact:

If approved, $212,369 in Measure E funds will be allocated to this contract amendment. This is an increase of $212,369 to the original contract of $83,353 for a new total amount of $295,722.

Recommended Motion:
Board approval is requested this contract amendment with Earth Systems, Inc. 
Attachments:
1. Contract amendment No. 1: Earth Systems, Inc. for SVMS
2. Revised proposal: Earth Systems, Inc. for SVMS
3. Original contract: Earth Systems, Inc. for SVMS
4. SVMS Project Cost Matrix 11.18.2021 BOE
f. NEW Approval of Contract with Dryco, Inc., for Fence Installation at Maintenance Yard (not to exceed $102,770) (Action Item)
Quick Summary / Abstract:
Paul Nadeau, Director of Facilities Planning & Management will present the contract with Dryco, Inc., for a fence installation at the District Maintenance yard.
 
Rationale:

The South Valley Middle School Modernization Project has already changed the campus in many ways. The Maintenance, Operations and Transportation yard (MOTS) is not routing traffic through Swanston and Forrest Avenues instead of IOOF Avenue. Also, South Valley MS students have to walk through an area that holds trash to get to P.E. classes on the last existing field.

We have contracted with Dryco Inc. to install fencing to better separate students from both buildings and trash enclosures. We have also contracted with Dryco Inc. to re-install the auto gates to provide a more convenient and secure way for buses and Maintenance personnel to enter and exit the yard. 

 
Financial Impact:
If approved, $102,770 in Measure E funds will be allocated to this project. 
Recommended Motion:
Board approval is requested for the approval of this contract with Dryco, Inc. 
Attachments:
1. Contract: Dryco for fencing at MOTS yard
2. Quote: Dryco for fencing at MOTS yard
3. Diagram: Fencing at MOTS yard
9. BOARD MEMBER REPORTS (Information Item)
10. UPCOMING AND NEW/REFERRAL AGENDA ITEMS (Procedural Item)
Attachments:
Board Agenda Calendar
11. ANNOUNCEMENTS (Procedural Item)
Quick Summary / Abstract:
The next REGULAR MEETING of the Board of Education will be held on Thursday, December 16, 2021. Closed Session will begin at 5:30 p.m., followed by the Regular meeting at 7:00 p.m. The agenda will be available on the district's website by 5:00 p.m., on Friday, December 10th.
a. If necessary, the Board will adjourn to closed session to continue the discussion of items in Section 2 above. (Action Item)
12. ADJOURNMENT (Action Item)

Published: November 12, 2021, 10:22 AM

The resubmit was successful.