Regular Meeting of the Board of Education
Irvine USD
June 23, 2015 6:30PM
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting
|
President Brooks called the meeting to order at 5:35 p.m.
|
|
|
Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
| |
| Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
| None. |
|
|
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting. |
| |
| Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting. |
|
|
| The Board met with legal counsel and discussed two student discipline issues. Member Wallin excused herself from Student Discipline Case No. 01M-1415. |
|
|
| The Board met with staff to discuss public employee discipline/dismissal/release/resignation. |
|
|
Agency Negotiator: Eamonn O'Donovan, Assistant Superintendent, Human Resources
Employee Organizations:
- Irvine Teachers Association
- California School Employees Association
|
| |
Agency Negotiator: Eamonn O'Donovan, Assistant Superintendent, Human Resources
Employee Organizations:- Irvine Teachers Association
- California School Employees Association
|
| Item was continued. |
|
|
President Brooks reconvened the meeting at 6:43 p.m.
|
|
|
The Pledge of Allegiance to the Flag of the United States of America was led by Member Wallin.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Sharon Wallin
Members Absent:
Michael Parham (excused)
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
|
|
| President Brooks reported on the discussion in Closed Session; including the 4-0 approval of Item No. 3.b. Public Employee Discipline/Dismissal/Release/Resignation for Certificated Employee No. 11819 with a roll call vote by Members Bokota, Brooks, Glasky and Wallin. |
|
|
The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Wirth
Board Agenda
June 23, 2015
|
| |
Approve the staff recommendation to expel Case No. 17H-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year. |
Approve the staff recommendation to expel Case No. 17H-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
Approve the staff recommendation to expel Case No. 17H-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year. |
|
|
The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Wirth
Board Agenda
June 23, 2015 |
| |
Approve the administrative hearing panel recommendation to expel Case No. 01M-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year. |
Approve the administrative hearing panel recommendation to expel Case No. 01M-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year. Passed with a motion by Ira Glasky and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Abstain Sharon Wallin.
|
|
Approve the administrative hearing panel recommendation to expel Case No. 01M-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year. |
|
|
Approve the minutes of the following meeting(s), as presented:
May 26, 2015 - Special Meeting
June 2, 2015 - Regular Meeting
|
Approve the minutes of the following meeting(s), as presented:
May 26, 2015 - Special Meeting
June 2, 2015 - Regular Meeting
Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
Approve the minutes of the following meeting(s), as presented:
May 26, 2015 - Special Meeting
June 2, 2015 - Regular Meeting
|
Minutes - 052615
Minutes - 060215
|
|
|
| Adopt the agenda, as presented. |
|
|
| Adopt Agenda, as presented. |
Adopt Agenda, as presented. Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| Adopt Agenda, as presented. |
|
|
| Member Brooks read the proclamation honoring Darlene Le Fort Superintendent of Coastline Regional Occupation Programs and communicated her appreciation for all that Darlene Le Fort has done for the education community. |
|
|
| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic. |
| |
Janelle Cranch, CSEA President extended her thanks to the school board and her appreciation and gratitude to Superintendent Terry Walker.
Araceli Barrera, IUSD Instructional Assistant communicated her concerns for her former student and requested an investigation into the student's IEP execution. |
|
|
| Superintendent Walker extended his congratulations to the graduating seniors and wished them success. He also extended his appreciation to retiring Coastline ROP Superintendent, Darlene Le Fort, for her years of service. He expressed the District's continued LCAP procedures given the influx of additional funds after the Governor's adopted budget, stating an email was sent to 64,000 stakeholders setting the stage for a LCAP addendum. LCAP addendum is scheduled for the August board meeting and will include action items and stakeholder feedback. Additionally, he said the northern sphere growth plan is scheduled to be discussed at the August board meeting. In closing, he extended his appreciation to Janelle Cranch for her kind words. |
|
|
Board Members Bokota, Brooks, Glasky and Wallin reported on school visits, conference attendance and meeting participation.
|
|
|
| All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion. |
| |
Approve Consent Calendar Item Nos. 15.a. – 19.b. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion. |
|
|
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00212853 through 00214014
District 50, CFD No. 01-1 - Numbers 00001701 through 00001703
District 44, CFD No. 86-1 - Numbers 00005918 through 00005957
District 41, Irvine Child Care Project - Numbers 00003088 through 00003096
Revolving Cash - Numbers 41462 through 41566
IUSD/Fogarty/Payton
Board Agenda
June 23, 2015
Attachment
|
| |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
06-23-15 Check Register Report
|
|
|
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to Business, Education, Employment, Negotiations, School Facilities Fees, and Special Education for the 2015-16 school year.
July 1, 2015 – June 30, 2016
Budget No.: 0101315174-5839
O’Donovan/Human Resources
Fee........................................ not to exceed $50,000.00
Unrestricted General Fund
July 1, 2015 – June 30, 2016
Budget No.: 0101315571-5839
O’Donovan/Human Resources
Fee........................................ not to exceed $30,000.00
Unrestricted General Fund
July 1, 2015 – June 30, 2016
Budget No.: 0101755220-5839
Miller/Special Education Services
Fee....................................... not to exceed $250,000.00
Restricted General Fund
July 1, 2015 – June 30, 2016
Budget No.: 0100503071-5839
Fogarty/Business Services
Fee........................................ not to exceed $15,000.00
Unrestricted General Fund
July 1, 2015 – June 30, 2016
Budget No.: 3500553581-5839
Fogarty/Business Services
Fee........................................ not to exceed $20,000.00
County School Facilities Fund – Fund 35
July 1, 2015 – June 30, 2016
Budget No.: 0100902532-5839
Parham/Education Services
Fee........................................ not to exceed $10,000.00
Unrestricted General Fund
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to government approvals and contract review for the PA-5B site. (Previously Board Approved February 3, 2015)
November 1, 2014 – June 30, 2015
November 1, 2014 – June 30, 2016
Budget No.: 3570490185-5835
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Fee....................................................... not to exceed $10,000.00
Community Facilities District – CFD 09-1/County Schools Facility Fund – Fund 35
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide legal and consulting services to Business Services regarding developer fee inquiries and GO Bond. (Previously Board Approved June 25, 2014)
July 1, 2014 – June 30, 2015
July 1, 2014 – June 30, 2016
Budget No.: 2500565081-5839
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Fee....................................................... not to exceed $20,000.00
Developer Fee Fund – Fund 25
BARBER & GONZALES CONSULTING GROUP
Consultant to provide negotiations preparation and facilitation/strategy design for certificated negotiations.
July 1, 2015 – June 30, 2016
Budget No.: 0101315571-5811
O’Donovan/Human Resources
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund
BATES, FREDRA
Consultant to provide individual language and speech therapy and assessments for special
education students. (Previously Board Approved June 3, 2014 and April 14, 2015)
July 1, 2014 – June 30, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $30,000.00
Fee....................................................... not to exceed $40,000.00
Restricted General Fund
BATES, FREDRA
Consultant to provide individual language and speech therapy and assessments for special education
students.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $30,000.00
Restricted General Fund
BLATTNER & ASSOCIATES
Consultant to provide Legislative and Budgetary Advocacy Services on behalf of IUSD.
July 1, 2015 – June 30, 2016
Budget No.: 0100503072-5811
Fogarty/Business Services
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund
C.E.M. LAB
Consultant to provide specialty inspection and material testing services for the Irvine High School Classroom Addition project. (Previously Board Approved June 24, 2014)
July 1, 2014 – October 31, 2015
July 1, 2014 – December 30, 2015
Budget No.: 3560090385-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $125,000.00
Fee....................................................... not to exceed $210,000.00
County School Facilities Fund – Fund 35
CHON, CHRISTINE
Consultant to provide Korean interpreting at Special Education meetings and assessments and written translation of Special Education documents when district in-house interpreters are not available.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $2,000.00
Restricted General Fund
DUROCHER, KATHLEEN
Consultant to provide individual language and speech therapy and assessments for special education
students. (Previously Board Approved June 3, 2014)
July 1, 2014 – June 30, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $24,000.00
Fee....................................................... not to exceed $29,000.00
Restricted General Fund
DUROCHER, KATHLEEN
Consultant to provide individual language and speech therapy and assessments for special education
students.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $30,000.00
Restricted General Fund
THE GREAT AMERICAN LUNCH BOX
Consultant to provide snack to preschool age children while attending school at Early Childhood Learning Center to meet State requirements.
July 1, 2015 – June 30, 2016
Budget No.: 1202724410-4326
Hunter/Early Childhood Learning Center
Fee....................................................... not to exceed $23,000.00
Restricted General Fund
HALEY & ALDRICH, INC.
Consultant to provide services for the completion of the 2014 monitoring and reporting program for the Vista Verde K-8 School.
June 24, 2015 – December 31, 2015
Budget No.: 3517499985-6118
Okino/Construction & Facilities
Fee....................................................... not to exceed $2,590.00
County School Facilities Fund – Fund 35
HEALTHY ADVENTURES FOUNDATION
Consultant to provide on-site confidential health screenings for District employees. The District’s Benefits Management Board (BMB) recommended approval of this contract; additionally, this contract is of no cost to the district as it was included in the RFP awarded to Blue Shield.
July 8, 2015 – June 30, 2016
Bayne/Risk Management
INTERVENTION CENTER FOR EARLY CHILDHOOD (ICEC)
Consultant to provide specialized academic instruction, including home tutoring for special education students.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $4,800.00
Restricted General Fund
KEENAN & ASSOCIATES
Consultant to provide administration services for the District’s Self-Insured Worker’s Compensation Program.
July 1, 2015 – June 30, 2017
Budget No.: 6800516860-5810
Fogarty/Business Services
Fee....................................................... not to exceed $272,744.00
Self Insurance Fund
MICHEL, MARYBETH
Consultant to provide support to participating teachers and advising support providers for induction program.
July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund
ONE OC
Consultant to provide AmeriCorps members at eight IUSD schools (Culverdale, University Park, Springbrook, South Lake MS, Greentree, Deerfield, Westpark, and Venado MS) to develop volunteer mentors, harnessing the desire to serve students and aid them in college-readiness.
September 1, 2015 – August 31, 2016
Budget No.: 0100920624-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $112,000.00
Restricted General Fund
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS
Consultant to provide staff development training for Common Core Standards.
March 6, 2015 – March 6, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $600.00
Restricted General Fund
PIGOTT, LINDA
Consultant to provide individual language and speech therapy and assessments for special education students. (Previously Board Approved February 3, 2015)
January 12, 2015 – June 30, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $10,000.00
Fee....................................................... not to exceed $17,000.00
Restricted General Fund
PIGOTT, LINDA
Consultant to provide individual language and speech therapy and assessments for special education students.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $24,000.00
Restricted General Fund
SCHOOL SERVICES OF CALIFORNIA, INC.
Consultant to provide fiscal and mandate costs/claims information services to IUSD for fiscal year 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 0100503072-5811
Fogarty/Business Services
Fee....................................................... not to exceed $3,540.00
Unrestricted General Fund
STEEL, GWYNN
Consultant to provide support to participating teachers and advising support providers for induction program.
July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund
SUSANNE M. SMITH, INC.
Consultant to provide Independent Educational Evaluation (IEE) services for a special education student.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $4,500.00
Restricted General Fund
UC IRVINE UNIVERSITY PHYSICIANS & SURGEONS
Consultant to provide service to employees for Fitness for Duty Evaluation as needed.
July 1, 2015 – June 30, 2016
Budget No.: 0101315074-5811
Thompson/Human Resources
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund
UCMI, Inc.
Consultant to provide Division of the State Architect services for the Portola High School Project.
June 1, 2015 – August 31, 2016
Budget No.: 3570290185-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $224,640.00
County School Facilities Fund – Fund 35
VALDEZ, Ph.D., STEVE
Consultant to provide Independent Educational Evaluation (IEE)-Psycho-Educational Evaluation including assessments, observation, records review, written report, recommendations, and IEP meeting attendance.
June 10, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $2,000.00
Restricted General Fund
WEST SHIELD ADOLESCENT SERVICES
Consultant to escort students to non-public school as requested by Program Specialist.
July 1, 2015 – June 30, 2016
Budget No.: 0101736410-5811
Miller/Special Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund
IUSD/Fogarty/Payton
Board Agenda
June 23, 2015 |
| |
Community Facilities District Fund – not to exceed $5,000.00
County Schools Facilities Fund – not to exceed $332,230.00
Restricted General Fund - not to exceed $514,900.00
Self Insurance Fund – not to exceed $272,744.00
Unrestricted General Fund – not to exceed $213,540.00
Developer Fee Fund – not to exceed $15,000.00
|
Approve and/or ratify the Contract Services Action Report 2014-15/18, as submitted.
|
| Approve and/or ratify the Contract Services Action Report 2014-15/18, as submitted. |
|
|
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
June 23, 2015
Attachment |
| |
| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated June 10, 2015. |
| Approve the Purchase Order Detail Report dated June 10, 2015. |
06-23-15 Purchase Order Detail Report
|
|
|
| The County of Orange routinely and periodically collects special assessments associated with numerous Community Facilities Districts (CFDs) located within the District. In addition, the County of Orange routinely and periodically collects special assessments related to the District’s Recreation Improvement Maintenance District (RIMD). These special assessments are included on the county’s property tax roll and appear on property tax bills. Government Code Section 29142 provides that when taxes or assessments are collected by the County for a special district, the board of supervisors may provide for a collection fee.
Government Code Section 51800 requires the County to enter into an agreement to collect special assessments on County tax rolls for cities and districts located in the County. The agreement must specify the amount of compensation to be paid to the County for the collection of such assessments.
IUSD/Fogarty
Board Agenda
June 23, 2015 |
| |
| 0.30% of the value for each special tax. Approximately $160,500 annually. General Fund and various CFD funds. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with the County of Orange authorizing the County to include special assessments on the property tax roll and collect fees associated with the collection of the assessments. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with the County of Orange authorizing the County to include special assessments on the property tax roll and collect fees associated with the collection of the assessments. |
|
|
| The District currently is a member of the Southern California Regional Liability Excess Fund (ReLiEF) Joint Powers Authority. The Authority pools together resources from its member districts in an effort to reduce the financial burden due to property and liability exposure.
Southern California ReLiEF also provides school districts with expertise in many areas including loss prevention, building and safety inspections, indoor air quality and other beneficial programs.
The following identifies the coverage and cost to the Irvine Unified School District to renew our current insurance coverage:
Category
|
Coverage
|
Deductible
|
Premium
|
| Liability |
Up to $ 50 million
|
$50,000 |
$770,902 |
| Property |
Up to $250 million
|
$ 5,000 |
$260,073 |
| Crime |
Up to $ 5 million
|
$ 2,500 |
$ 6,303 |
Cyber Liability
|
Up to $ 5 million
|
$25,000 |
$ 4,255 |
|
Equipment Breakdown
|
Up to $100 million
|
$ 1,000 |
$ 25,152 |
IUSD/Fogarty/Bayne
Board Agenda
June 23, 2015
|
| |
| $1,066,685 from the Insurance Fund |
| Authorize the Assistant Superintendent of Business Services to renew the contract with Southern California ReLiEF for Property and Liability from the period of July 1, 2015 through June 30, 2016. |
| Authorize the Assistant Superintendent of Business Services to renew the contract with Southern California ReLiEF for Property and Liability from the period of July 1, 2015 through June 30, 2016. |
|
|
| The District is required under California law to maintain a workers' compensation program for injuries and illnesses sustained by employees during the course and scope of their employment.
The District's workers' compensation program is a self-insured program, meaning the District is responsible for the direct costs up to the first $500,000 for each injury/illness claim filed.
Therefore, it becomes necessary to purchase additional layers of insurance to protect the District beyond the $500,000 of self-insured coverage.
The following identifies the coverage and cost to the Irvine Unified School District to renew the workers' compensation reinsurance coverage.
|
Insurance Company
|
Coverage Limits
|
Premium
|
|
Wesco Insurance Co.
|
$500K to $1 million
|
$220,882
|
|
Safety National Casualty Corp.
|
$1 million to Statutory
|
$ 99,304
|
IUSD/Fogarty/Bayne
Board Agenda
June 23, 2015
|
| |
| $320,186 from the Insurance Fund |
| Authorize the Assistant Superintendent of Business Services to renew the contract for Workers' Compensation Reinsurance from the period of July 1, 2015 through June 30, 2016. |
| Authorize the Assistant Superintendent of Business Services to renew the contract for Workers' Compensation Reinsurance from the period of July 1, 2015 through June 30, 2016. |
|
|
Effective July 1, 2014, Irvine school cafeterias were required to meet tough new federal and state nutrition standards and implement dramatic changes to school meals, snacks, and beverages, ensuring students receive healthy, well-balanced nutrition needed to succeed in school. Lunch is served at 35 sites, breakfast at 22 sites, and a morning snack break at 3 sites.
On June 24, 2014, the Board of Education awarded Bid No. 13/14-01NS, Fresh Pizza & Delivery for elementary and middle schools to PJ of Southern California, LP (Papa Johns).
The initial term of the contract was July 1, 2014 through June 30, 2015 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.
The District has been pleased with the services from PJ of Southern California, LP (Papa Johns), therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the bid, from July 1, 2015 through June 30, 2016.
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2015
|
| |
| Approximately $200,000 - Fund 13 Cafeteria Special Revenue Fund. |
| Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 13/14-01NS, Fresh Pizza & Delivery (Elementary & Secondary) with PJ of Southern California, LP (Papa Johns) for an additional year, effective July 1, 2015 through June 30, 2016. |
| Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 13/14-01NS, Fresh Pizza & Delivery (Elementary & Secondary) with PJ of Southern California, LP (Papa Johns) for an additional year, effective July 1, 2015 through June 30, 2016. |
|
|
Effective July 1, 2014, Irvine school cafeterias were required to meet tough new federal and state nutrition standards and implement dramatic changes to school meals, snacks, and beverages, ensuring students receive healthy, well-balanced nutrition needed to succeed in school. Lunch is served at 35 sites, breakfast at 22 sites, and a morning snack break at 3 sites.
On June 24, 2014, the Board of Education awarded Bid No. 13/14-02NS, Branded Foods - Asian Fusion to Pick Up Stix.
The initial term of the contract was July 1, 2014 through June 30, 2015 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code Section 17596.
The District has been pleased with the services from Pick Up Stix, therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the bid, from July 1, 2015 through June 30, 2016.
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2015
|
| |
| Approximately $220,000 - Fund 13 Cafeteria Special Revenue Fund. |
| Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 13/14-02NS, Branded Foods - Asian Fusion with Pick Up Stix for an additional year, effective July 1, 2015 through June 30, 2016. |
| Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 13/14-02NS, Branded Foods - Asian Fusion with Pick Up Stix for an additional year, effective July 1, 2015 through June 30, 2016. |
|
|
Effective July 1, 2014, Irvine school cafeterias were required to meet tough new federal and state nutrition standards and implement dramatic changes to school meals, snacks, and beverages, ensuring students receive healthy, well-balanced nutrition needed to succeed in school.
Lunch is served at 35 sites, breakfast at 22 sites, and a morning snack break at 3 sites.
On August 19, 2014, the Board of Education awarded RFP No. 14/15-02NS, Branded Foods II - Smoothies to Juice It Up.
The initial term of the contract was August 1, 2014 through July 30, 2015 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code Section 17596.
The District has been pleased with the services from Juice It Up, therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the RFP, from August 1, 2015 through July 31, 2016.
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2015 |
| |
| Approximately $10,000 - Fund 13 Cafeteria Special Revenue Fund. |
| Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 14/15-02NS, Branded Foods II - Smoothies with Juice It Up for an additional year, effective August 1, 2015 through July 31, 2016. |
| Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 14/15-02NS, Branded Foods II - Smoothies with Juice It Up for an additional year, effective August 1, 2015 through July 31, 2016. |
|
|
Effective July 1, 2014, Irvine school cafeterias were required to meet tough new federal and state nutrition standards and implement dramatic changes to school meals, snacks, and beverages, ensuring students receive healthy, well-balanced nutrition needed to succeed in school. Lunch is served at 35 sites, breakfast at 22 sites, and a morning snack break at 3 sites.
On August 19, 2014, the Board of Education awarded RFP No. 14/15-02NS, Branded Foods II - Sandwiches to E.L.F. Enterprises, Inc. dba Sandwich World.
E.L.F. Enterprises, Inc. dba Sandwich World agrees to supply District with two (2) additional items: 1) Line Item No. 5 on the Pricing Sheet - 6” Turkey Submarine Sandwich at a unit cost of $2.15; and 2) Line Item No. 8 on the Pricing Sheet - 6” Ham Submarine Sandwich at a unit cost of $2.15 for the period August 1, 2015 through July 31, 2016.
Contractor also agrees to decrease the unit cost of the two (2) additional added items mentioned above if the volume ordered by District increases.
The initial term of the contract was August 1, 2014 through July 30, 2015 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code Section 17596.
The District has been pleased with the services from E.L.F. Enterprises, Inc. dba Sandwich World, therefore, staff requests the authorization to extend and amend the first one (1) year term, as allowable per the terms and conditions outlined in the RFP, from August 1, 2015 through July 31, 2016.
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2015
|
| |
| Approximately $80,000 - Fund 13 Cafeteria Special Revenue Fund. |
| Authorize the Assistant Superintendent of Business Services to extend and amend the contract for RFP No. 14/15-02NS, Branded Foods II - Sandwiches with E.L.F. Enterprises, Inc. dba Sandwich World for an additional year, effective August 1, 2015 through July 31, 2016. |
| Authorize the Assistant Superintendent of Business Services to extend and amend the contract for RFP No. 14/15-02NS, Branded Foods II - Sandwiches with E.L.F. Enterprises, Inc. dba Sandwich World for an additional year, effective August 1, 2015 through July 31, 2016. |
|
|
| On June 25, 2013, the Board of Education approved a two-year contract with Prudential Overall Supply for supplying and laundering employee uniforms. This contract expires on June 30, 2015. The contract included an option for an additional year at current price levels.
Escalating operational costs are impacting the uniform supply industry. It is expected to result in higher costs to the district if bid solicitations were exercised. Extending the contract at this time would hold costs at the level of the past two years.
IUSD/Fogarty/Hoffman
Board Agenda
June 23, 2015
|
| |
| $54,000.00 General Fund |
Approve extending the contract with Prudential Overall Supply for the fiscal year 2015-16 in the amount of $54,000.00
|
| Approve extending the contract with Prudential Overall Supply for the fiscal year 2015-16 in the amount of $54,000.00. |
|
|
The USDA encourages schools to increase the availability of fruits and vegetables in school meals because fresh produce products are a vital element in the daily preparation of student meals.
Pursuant to Public Contract Code section 20118, other school districts may purchase under another school district's contract when purchasing the same price and terms. This procedure is often referred to as "piggybacking".
Colton Joint Unified School District has extended Bid #2(13-14)NS, Produce Products with Sunrise Produce Company through June 30, 2016.
Staff of the Purchasing Department has reviewed the prices on this bid and finds these prices to be extremely competitive, therefore, recommends authorization be granted to acquire food products using the Colton Joint Unified School District bid.
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2015 |
| |
| Approximately $225,000 - Fund 13 Cafeteria Special Revenue Fund. |
| Authorize the utilization of Colton Joint Unified School District Bid #2(13-14)NS, Produce Products awarded to Sunrise Produce Company for use by Nutrition Services through June 30, 2016. |
| Authorize the utilization of Colton Joint Unified School District Bid #2(13-14)NS, Produce Products awarded to Sunrise Produce Company for use by Nutrition Services through June 30, 2016. |
|
|
Frozen Foods are a vital element in the daily preparation of student meals.
Pursuant to Public Contract Code section 20118, other school districts may purchase under another school district’s contract when purchasing the same price and terms. This procedure is often referred to as “piggybacking”.
Downey Unified School District has extended Bid # 12/13-13, Frozen Food with Leabo Foods Distribution, Inc. through June 30, 2016.
Staff of the Purchasing Department has reviewed the prices on this bid and finds these prices to be extremely competitive, therefore, recommends authorization be granted to acquire food products using the Downey Unified School District bid.
IUSD/Hartstein/Ragas
Board Agenda
June 23, 2015 |
| |
| Approximately $750,000 - Fund 13 Cafeteria Special Revenue Fund. |
| Authorize the utilization of Downey Unified School District Bid # 12/13-13, Frozen Food awarded to Leabo Foods Distribution, Inc. for use by Nutrition Services through June 30, 2016. |
| Authorize the utilization of Downey Unified School District Bid # 12/13-13, Frozen Food awarded to Leabo Foods Distribution, Inc. for use by Nutrition Services through June 30, 2016. |
|
|
Bids for district-wide Monitoring and Maintenance of Intrusion Detection Systems & Monitoring of Fire Alarm Systems were received at 10:00 a.m. on Monday, June 5, 2015.
Two bids were received as follows:
RM Systems $34,704.00
ACS Engineering, Inc. Non-responsive
This figure represents the sum of several line items that comprise the bulk of monitoring and maintenance of intrusion detection systems & monitoring of fire alarm systems work routinely required in our district.
The term of this service contract will be from July 1, 2015 to June 30, 2016 with an option to extend annually by mutual agreement for up to four years. The District has previously worked with RM Systems and is confident they will perform to District standards.
Staff recommends RM Systems as the low responsible bidder.
IUSD/Fogarty/Hoffman
Board Agenda
June 23, 2015 |
| |
Not to exceed $34,704.00
General Fund
|
| Authorize the Assistant Superintendent of Business Services to enter into a contract not to exceed $34,704.00 for district-wide monitoring and maintenance of intrusion detection systems & monitoring of fire alarm system services for 2015-16 with RM Systems. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract not to exceed $34,704.00 for district-wide monitoring and maintenance of intrusion detection systems & monitoring of fire alarm system services for 2015-16 with RM Systems. |
|
|
Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Alderwood and Culverdale will attend Camp High Trails.
|
School
|
# of Days
|
Cost Per Student
|
Alderwood
|
5 |
$320 |
Culverdale
|
4 |
$265 |
IUSD/Parham/Machesky
Board Agenda
June 23, 2015
|
| |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Alderwood
Culverdale |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Alderwood
Culverdale
|
|
|
District policy states that field trips or excursions to destinations outside the State of California, requiring solicitation of funds in excess of $1,500 or requiring teacher release from regular duties shall receive Board approval prior to planning the field trip or excursion.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
June 23, 2015
Attachment
|
| |
Approve field trips and excursions funded by donations as submitted.
|
Approve field trips and excursions funded by donations as submitted.
|
Field Trips and Excursions
|
|
|
The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
June 23, 2015
Attachment |
| |
| Approve and/or ratify the Certificated Personnel Action Report 2014-15/18 as submitted for Employment and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2014-15/18 as submitted for Employment and Resignations. |
Certificated Personnel Action Report 2014-15/18
|
|
|
The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
June 23, 2015
Attachment
|
| |
| Approve and/or ratify the Classified Personnel Action Report 2014-15/17 as submitted for Employment, Retirement, and Resignation. |
| Approve and/or ratify the Classified Personnel Action Report 2014-15/17 as submitted for Employment, Retirement, and Resignation. |
Classified Personnel Action Report 2014-15/17
|
|
|
For several years, the District has established formal student placement agreements. The District would like to establish an agreement with the following college:
- Rancho Santiago Community College District
In order to continue the Irvine Unified School District’s participation with selected student preparation programs, it is desirable to have an agreement with the above preparation institution.
IUSD/O'Donovan
Board Agenda
June 23, 2015 |
| |
| Approve the Speech Language Pathology Assistant Program Agreement with the named institution and the Irvine Unified School District. |
| Approve the Speech Language Pathology Assistant Program Agreement with the named institution and the Irvine Unified School District. |
|
|
| For several years, the District has established formal student placement agreements. The District would like to establish an agreement with the following college:
In order to continue the Irvine Unified School District’s participation with selected student preparation programs, it is desirable to have an agreement with the above preparation institution.
IUSD/O'Donovan
Board Agenda
June 23, 2015
|
| |
None
|
| Approve the Standard Educational Entity Clinical Affiliation Agreement with the named institution and the Irvine Unified School District. |
| Approve the Standard Educational Entity Clinical Affiliation Agreement with the named institution and the Irvine Unified School District. |
|
|
For several years, the District has established formal student teacher/intern placement agreements with the following colleges/universities:
- Adelphi University
- Alliant University
- (United States International University)
- Azusa Pacific University
- Biola University
- Brandman University
- California State University, Fullerton, CalState TEACH
- California State University, Chico
- California State University, Fullerton
- California State University, Long Beach
- California State University, San Diego
- Chapman University
- Concordia University
- Grand Canyon University
- Loyola Marymount University
- Luther College
- National University
- Northern Arizona University
- Northern Iowa University
- Orange County Department of Education
- Pepperdine University
- Regis University
- University of California, Irvine
- University of Idaho
- University of Iowa
- University of Michigan, Flint
- University of Northern Iowa
- University of Phoenix
- University of Redlands
- University of Southern California
- University of Wisconsin, Milwaukee
- Vanguard University
- West Coast University
- Western Governors University
In order to continue the Irvine Unified School District’s participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institutions.
IUSD/O’Donovan
Board Agenda
June 23, 2015 |
| |
| Approve the Student Teacher/Intern Placement Agreements with the named institutions and the Irvine Unified School District. |
| Approve the Student Teacher/Intern Placement Agreements with the named institutions and the Irvine Unified School District.
|
|
|
| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities
Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Miller
Board Agenda
June 23, 2015 |
| |
$18,966.00 for the 2014-15 school year in special education related services.
$986,835.00 for the 2015-16 school year in special education related services.
|
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
|
|
|
On occasion, it is appropriate for the District to enter into a contract arrangement with
parents of students with special education needs. A small percentage of more severely
involved special education students have very unique needs that cannot be met entirely by
special education employees of IUSD who normally support our school-based programs. It
is frequently financially advantageous to the district to have the flexibility to provide these
specialized services without the usual employment restrictions associated with education
code procedures. All services are provided as required by federal and state mandates or the
IEP.
IUSD/Parham/Miller
Board Agenda
June 23, 2015
|
| |
$7,000.00 in special education related services.
|
| Authorize payment for special education related services in an amount not to exceed $7,000.00 for ongoing educational services to one family. |
| Authorize payment for special education related services in an amount not to exceed $7,000.00 for ongoing educational services to one family. |
|
|
| Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Miller
Board Agenda
June 23, 2015 |
| |
$7,000.00 special education related services.
|
Approve agreement to settle 2 case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
|
| Approve agreement to settle 2 case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
|
|
The Coalition for Adequate Funding for Special Education is a consortium of SELPAs and districts that collects data, disseminates information and organizes legislative action relevant to special education funding issues at state and federal levels. The Irvine Unified School District's interests are often represented by coalition representatives, reducing the need for district staff to travel for legislative action activities. Nancy LaCasse of School Services of California serves as Coalition advocate on policy, budget, and legal issues.
IUSD/Parham/Miller
Board Agenda
June 23, 2015
|
| |
$1,300.00 for membership in the Coalition for 2015-16.
|
| Authorize the Executive Director of Special Education to enter into an agreement for membership in the Coalition for Adequate Funding for Special Education at a cost of $1,300.00 for the 2015-16 school year. |
| Authorize the Executive Director of Special Education to enter into an agreement for membership in the Coalition for Adequate Funding for Special Education at a cost of $1,300.00 for the 2015-16 school year. |
|
|
The Ticket-To-Work and Self-Sufficiency Program emphasizes the long-term employability of youth and young adults with disabilities by providing integrated year-round services to connect them successfully to the labor market and needed support services. Action Plans will be developed for each participant, identifying goals and performance outcomes in the areas of employment and education/training with a focus on career ladder planning. Collaborative partnerships will help to support positive outcomes.
IUSD/Parham/Miller
Board Agenda
June 23, 2015 |
| |
| No fiscal impact on the Irvine Unified School District General Fund. All activities outlined in this proposal will be paid for through existing Career Link grants. Outcome payments, similar to other federal reimbursement programs, i.e., Medi-Cal will be paid to IUSD by the Social Security Administration. These additional dollars will be used to pay for the ever increasing demand for job coaching and employment preparation services in keeping with mandated secondary transition programming. |
| Approve continued contract of the 2015-16 Ticket-To-Work and Self-Sufficiency Program to the Social Security Administration.
|
| Approve continued contract of the 2015-16 Ticket-To-Work and Self-Sufficiency Program to the Social Security Administration. |
2015-16 Ticket-to-Work and Self-Sufficiency Program Contract
|
|
|
Education Code Section 56172(b) provides that a county superintendent of schools or district governing board may develop an education program for individual students in special education who are in the attendance area of other districts or counties. The most cost effective way of developing programs for more severely disabled students is to develop an agreement, in writing, to provide the special programs for Irvine students. This contract is used by the Orange County Superintendent of Schools and other Orange County districts that place students in the county schools. The district will participate in the Special Education Fiscal Advisory Committee convened at the county to review funding terms of the contract.
IUSD/Parham/Miller
Board Agenda
June 23, 2015 |
| |
| $1,500,000.00 special education related expenses. There was an average of 22 students enrolled in the county-operated schools for 2014-15. We are anticipating a similar number of students participating in county programs in 2015-16. Excess costs are billed back to the district at the end of the school year.
|
| Authorize the Executive Director of Special Education to contract with and approve the 2015-16 school year agreement with Orange County Superintendent of Schools for providing special education programs and services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District at county-operated schools. |
Authorize the Executive Director of Special Education to contract with and approve the 2015-16 school year agreement with Orange County Superintendent of Schools for providing special education programs and services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District at county-operated schools.
|
|
|
As a result of the repeal of AB 3632, school districts have become responsible for providing services for students with Individualized Education Programs(IEPs) that were formerly provided by Orange County Health Care Agency. The Irvine SELPA now receives funding for this purpose. Irvine Unified School District has designed and is implementing our own in-house services for our students with Individualized Education Programs that require those services. This MOU offers a vehicle for Irvine Unified School District students to access services from Orange County Health Care Agency in case we have a need to do so during school year 2015-16. Additionally, having this MOU in place will help the District and Orange County Health Care Agency cooperate to bridge the gap in MediCal reimbursement that otherwise would leave the District unable to access full MediCal reimbursement.
IUSD/Parham/Miller
Board Agenda
June 23, 2015
|
| |
$5,000.00 from IUSD's mental health allocation through June 30, 2016. No impact on general fund.
|
Authorize the Executive Director of Special Education to contract with and approve the MOU with Orange County Health Care Agency.
|
Authorize the Executive Director of Special Education to contract with and approve the MOU with Orange County Health Care Agency.
|
|
|
Background Code Section 56172(b) provides that a county superintendent of schools or district governing board may develop an education program for individual students in special education who are in the attendance area of other districts or counties. The most cost effective way of developing programs for students with more severe handicapping conditions (such as blind, deaf, and intellectually disabled) is to develop an agreement, in writing, to provide the special programs for students. This Memorandum of Understanding offers Tustin Unified School District the opportunity to place students who are hard of hearing in programs appropriate to their needs that are available in Irvine Unified School District. Tustin Unified School District does not have comparable programs to serve these students at this time. It is the district's experience that contracting for services with other neighboring districts and county schools is a cost effective method of funding a program for a limited number of special education students with unique needs.
IUSD/Parham/Miller
Board Agenda
June 23, 2015
|
| |
Categorical - Special Education. Costs associated with this Memorandum of Understanding will be computed as per the formula presented within the document which is on file with the Special Education department. Tustin will be invoiced accordingly. Currently, Irvine Unified School District anticipates that one student will be served through this program in school year 2015-16.
|
Authorize the Executive Director of Special Education to contract with and approve the 2015-16 school year agreement with Tustin Unified School District for providing special education programs and services for individuals with exceptional needs who are the responsibility of the Tustin Unified School District.
|
Authorize the Executive Director of Special Education to contract with and approve the 2015-16 school year agreement with Tustin Unified School District for providing special education programs and services for individuals with exceptional needs who are the responsibility of the Tustin Unified School District.
|
|
|
Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: Learning Forward
Location: Washington DC
Dates: December 5-9, 2015
Attendees: Catherine Holmes
Cost: $3,139.00
Budget: 0100909324-5210
Event: Learning Forward
Location: Washington DC
Dates: December 5-7, 2015
Attendees: Cassie Parham
Cost: $1,965.00
Budget: 0100909324-5210
IUSD/Walker
Board Agenda
June 23, 2015
|
| |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Catherine Holmes to Washington DC, December 5-9, 2015, for $3,139.00;
2) Cassie Parham to Washington DC, December 5-7, 2015, for $1,965.00.
|
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Catherine Holmes to Washington DC, December 5-9, 2015, for $3,139.00;
2) Cassie Parham to Washington DC, December 5-7, 2015, for $1,965.00.
|
|
|
The site listed has been offered the following gift:
Site: Visual and Performing Arts Department
Donation: $400.00
Donor: Rena Thompson
Site: Visual and Performing Arts Department
Donation: $400.00
Donor: David and Kay Fruman
Site: Rancho San Joaquin Middle School
Donation: $2,500.00
Donor: Pacific Life Foundation
Site: Irvine Unified School District
Donation: $1,000.00
Donor: Rita Reeves, MA CCC-SP
Site: Irvine Unified School District
Donation: $300.00
Donor: INC Research
IUSD/Walker
Board Agenda
June 23, 2015
|
| |
| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
|
|
| All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| |
Approve Consent Calendar Resolution Item Nos. 20.a. – 20.i. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
|
|
The State Allocation Board (SAB) requires new construction and modernization applications received on or after November 1, 2012 to include a school governing board resolution that includes several acknowledgements, as specified in new regulation 1859.95.1.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
Attachment
|
| |
| Adopt Resolution No. 14-15-47 certifying compliance with regulation 1859.95.1 |
| Adopt Resolution No. 14-15-47 certifying compliance with regulation 1859.95.1 |
Reso No 14-15-47 Ack of no SFP Funds.attach
|
|
|
The following resolution supports the funding applications that will be submitted to the Office of Public School Construction to request funding from the State Allocation Board (SAB) as part of the School Facilities Program. The District will provide the remainder of the project costs using local funds. This resolution supports the funding applications that will be submitted shortly to the Office of Public School Construction.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
Attachment
|
| |
| Anticipate receiving grants for all four (4) projects from the SAB. |
| Adopt Resolution No. 14-15-48, authorizing the Superintendent or his authorized designee, to execute documents as necessary to carry out all provisions of this Resolution for the purpose of using School Facility Program Student Grant Funding for Construction of the Planning Area 5B Elementary School, Culinary Arts Classroom at Northwood High School, Relocatable Classrooms at Cypress Village Elementary School, and Relocatable Classrooms at Jeffrey Trail Middle School. |
| Adopt Resolution No. 14-15-48, authorizing the Superintendent or his authorized designee, to execute documents as necessary to carry out all provisions of this Resolution for the purpose of using School Facility Program Student Grant Funding for Construction of the Planning Area 5B Elementary School, Culinary Arts Classroom at Northwood High School, Relocatable Classrooms at Cypress Village Elementary School, and Relocatable Classrooms at Jeffrey Trail Middle School. |
Reso No 14-15-48 SAB 50.04 Submission attach
|
|
|
At the May 6, 2014 Board Meeting, IUSD Board approved the exchange of the Portola Springs Elementary School site. As part of the exchange agreement, the Irvine Community Development Company LLC agreed to grant a perpetual, non-exclusive easement over its property to the District in order to allow access to construct, inspect, maintain, repair, and/or replace perimeter walls around a District school site (“Wall Maintenance”). The easement will allow access on, over, and across certain adjacent lots conveyed to the City of Irvine. Board approval is necessary to allow for the signing and recordation of a public agency certificate of acceptance for recordation of the Easement Deed associated with the easement.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
Attachment
|
| |
| Adopt Resolution No. 14-15-49, authorizing the Superintendent or his authorized designee, to execute documents as necessary to carry out all provisions of this Resolution to approve the Acquisition of Wall Maintenance Easement Adjacent to Portola Springs Elementary School. |
Adopt Resolution No. 14-15-49, authorizing the Superintendent or his authorized designee, to execute documents as necessary to carry out all provisions of this Resolution to approve the Acquisition of Wall Maintenance Easement Adjacent to Portola Springs Elementary School.
|
Res No 14-15-49 Approve Acq Wall Ease
|
|
|
At the May 6, 2014 Board Meeting, IUSD Board approved the exchange of the Portola Springs Elementary School site. As part of the purchase agreement, the City of Irvine desires to release and quitclaim a perpetual, non-exclusive easement to the District to allow access to the Conservation Area. Board approval is necessary to allow for the signing and recordation of a public agency certificate of acceptance for recordation of the Easement Quitclaim Deed associated with the easement.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
Attachment
|
| |
| Adopt Resolution No. 14-15-50, authorizing the Superintendent or his authorized designee to execute documents as necessary to carry out all provisions of this Resolution to approve the Acquisition of Access Easement Adjacent to Portola Springs Elementary School. |
| Adopt Resolution No. 14-15-50, authorizing the Superintendent or his authorized designee to execute documents as necessary to carry out all provisions of this Resolution to approve the Acquisition of Access Easement Adjacent to Portola Springs Elementary School. |
Res No 14-15-50 Approve Acq of Access Ease
|
|
|
| In accordance with the provisions of Education Code Section 42603 the Orange County Department of Education allows districts to adopt a resolution that would permit temporary interfund borrowing between funds or accounts should it become necessary for cash flow purposes.
Amounts transferred shall be repaid either in the same fiscal year or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year.
IUSD/Fogarty/Lopez
Board Agenda
June 23, 2015
Attachment |
| |
| Adopt Resolution 14-15-51 to Establish Temporary Interfund Transfers of Special or Restricted Funds. |
| Adopt Resolution 14-15-51 to Establish Temporary Interfund Transfers of Special or Restricted Funds. |
Resolution No. 14-15-51 Temporary Interfund Transfers
|
|
|
Proposition 30 was approved by voters on November 6, 2012, which added Article XIII, Section 36 to the California Constitution effective November 7, 2012. The provisions of Article XIII, Section 36(e) create in the state General Fund an Education Protection Account to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f).
All of the monies in the Education Protection Account are continuously appropriated for the support of school districts, county offices of education, charter schools and community college districts. Monies deposited in the Education Protection Account shall not be used to pay any costs incurred by the Legislature, the Governor or any agency of state government. The monies received from the Education Protection Account shall not be used for salaries or benefits for administrators or any other administrative cost. It is required that the governing board of the District make the spending determinations with respect to monies received from the Education Protection Account in open session of a public meeting of the governing board prior to the annual budget adoption.
IUSD/Fogarty/Lopez
Board Agenda
June 23, 2015
Attachment
|
| |
| Adopt Resolution No. 14-15-52: Education Protection Account for Fiscal Year 2014-15. |
| Adopt Resolution No. 14-15-52: Education Protection Account for Fiscal Year 2014-15. |
Education Protection Account Expenditures Through 6-30-15
Resolution No. 14-15-52 Education Protection Account
|
|
|
The Orange County Department of Education (OCDE) requires each school district to provide, by resolution, the names and specimen signatures of staff authorized to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions.
The authorization of signatures resolution is to be submitted annually prior to the each fiscal year and whenever there are changes to the staff identified in the document.
IUSD/Fogarty
Board Agenda
June 23, 2015
Attachment
|
| |
| Adopt Resolution No. 14-15-53, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations. |
| Adopt Resolution No. 14-15-53, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations. |
Resolution No. 14-15-53 Authorization of Signatures
|
|
|
Child care and development services are provided with an ongoing grant from the California Department of Education. This grant funds the operation of the Sate Preschool Program at Early Childhood Learning Center. This contract provides subsidized preschool services on a part-time basis to preschool children ages 3-5. Parents must meet income and need eligibility requirements.
By signing this contract, the Irvine Unified School District agrees to provide services in accordance with the General Terms and Conditions, the State Preschool Program Requirements, and the Funding Terms and Conditions.
IUSD/Parham/Fleshman
Board Agenda
June 23, 2015
Attachment
|
| |
Maximum reimbursable amount of $669,874.
|
| Approve for signature authorization and submission the California State Preschool Program Contract 5312 for the 2015-16 school year. |
| Approve for signature authorization and submission the California State Preschool Program Contract 5312 for the 2015-16 school year. |
Resolution No 14-15-55
|
|
|
The governing board of a school district, by adoption of a resolution, may revise the date upon which the schools of the district close in observance of any of the holidays identified, including and not limited to “Lincoln Day”.
It is specified in Education Code Section 37220 that public schools shall close on the Monday or Friday of the week in which February 12 occurs, known as "Lincoln’s Day." On the day that school is in session prior to the day on which schools are closed for that purpose, all public schools and educational institutions throughout the state shall hold exercises in memory of Abraham Lincoln.
Irvine Unified seeks approval to move the February 12 known as “Lincoln’s Day,” to November 23 to extend the Thanksgiving break for students.
IUSD/O’Donovan
Board Agenda
June 23, 2015
Attachments |
| |
| Adopt Resolution No. 14-15-56 to approve the calendar for 2016-17, authorizing the designation of “Lincoln’s Day” to November 23, 2016, thereby extending the Thanksgiving break for students. |
| Adopt Resolution No. 14-15-56 to approve the calendar for 2016-17, authorizing the designation of “Lincoln’s Day” to November 23, 2016, thereby extending the Thanksgiving break for students. |
2016-17 School Calendar
Resolution No. 15-16-56 Student Calendar 2016-17
|
|
|
| All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| |
Approve Facilities Consent Calendar Item Nos. 21.a. – 21.i. Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
|
|
On June 21, 2011, the Board of Education awarded Bid Package No. R-02 to Mobile Modular Management Corporation for the lease of future relocatable buildings within the Irvine Unified School District for a five (5) year period, renewable annually.
As the fourth year of the five (5) year period is set to expire, District staff would like to recommend an additional one (1) year renewal.
The renewal of this contract allows the District to avoid price fluctuations associated with market conditions while still allowing flexibility to use piggy-back bids that offer a more competitive price for a specific and unique need.
This bid was formulated with over 95 combinations of alternative features to allow for flexibility when needed. Orange County Department of Education Legal Counsel has reviewed and approved this contract.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
|
| |
| None at this time, leases to be Board approved as needed. Funding source to be determined by project. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the renewal of Bid Package No. R-02 Lease of Relocatable Buildings, as needs are identified for a time period of up to one (1) additional year. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the renewal of Bid Package No. R-02 Lease of Relocatable Buildings, as needs are identified for a time period of up to one (1) additional year. |
|
|
The Board of Education previously has authorized staff to use California Department of General Services Procurement Division awarded contracts known as the California Multiple Award Schedule (CMAS), for purchases in excess of the competitive bid limit. Usage of CMAS is authorized by Public Contract Code Sections 10298, 10299 and 12100 etc.
The Portola High School project specifies a synthetic turf and rubberized track surface similar to that of the stadiums at Irvine and University High Schools. As such, staff is recommending the use of FieldTurf USA, Inc., the provider for Irvine and University High Schools stadiums.
Staff recommends the Board of Education approve the award of a contract to FieldTurf USA, Inc., pursuant to CMAS Contract #4-06-78-0031A; Contract Term Dates: November 8, 2011 through November 30, 2016, in order to purchase and install the synthetic turf and rubberized track for the Portola High School project. Staff has reviewed the terms, conditions and pricing of the FieldTurf USA, Inc., CMAS contract and finds that it is in the best interest of the District to utilize the contract.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015 |
| |
| $839,111.00 CFD 09-1 |
| Approve the award of contract to FieldTurf USA, Inc., pursuant to CMAS Contract #4-06-78-0031A for the contract term November 8, 2011 through November 30, 2016, for the purchase and installation of synthetic turf and rubberized track for the Portola High School project and authorize staff to execute any documents to effectuate said purchase and installation in the best interest of the District. |
| Approve the award of contract to FieldTurf USA, Inc., pursuant to CMAS Contract #4-06-78-0031A for the contract term November 8, 2011 through November 30, 2016, for the purchase and installation of synthetic turf and rubberized track for the Portola High School project and authorize staff to execute any documents to effectuate said purchase and installation in the best interest of the District. |
|
|
On May 10 and 17, 2015, the District advertised Bid No. 2014/15-4 for the Rental and Services of Temporary Fencing, Portable Toilets, Hand Wash Basins and Miscellaneous Items for various District locations currently under construction and on an “as needed” basis. A mandatory bidders meeting was held on May 18, 2015. Two (2) bids were received and were opened at 11:00 a.m. on May 28, 2015.
The bids received were evaluated by Facilities Planning and Construction staff to ensure adherence to district specifications and responsiveness according to Public Contract Code.
As required by the Orange County Department of Education, the Facilities Planning and Construction Department solicited bids for Rental & Services for: Temporary Fencing, Portable Toilets, Hand Wash Basins and Miscellaneous Items for a one (1) year term with an option to extend the contract by mutual consent for an additional four (4) one (1) year periods in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed five (5) years from bid award.
The following list contains 4 bid categories, along with a brief description of the each section:
|
Category Section
|
Description
|
Range of Bids
|
|
Section A: Portable Unit Rentals
|
Portable Toilets, Hand Wash Basins, Trailer Mounted Units, 250 Gallon Holding Tank and Miscellaneous Items
|
Portable Units: $55.80 - $707.10
Misc. Items: $5.00 - $27.00
|
|
Section B: Temporary Fencing
|
Fence with pounded posts, sizes range from 6’ – 8’ with a 4’ – 24’ gate and Miscellaneous Items
|
Per Linear Feet: $1.55 – $5.99
Misc. Items: $1.65 – $2.65
|
|
Section C: Temporary Fencing
|
Fence Panels with Stands, sizes range from 6’ – 8’ with 4’ – 24’ gate and Miscellaneous Items
|
Per Linear Feet: $1.65 - $4.99
Misc. Items: $1.65 - $3.25
|
|
Section D: Temporary Fencing
|
Relocation / Move fees and Miscellaneous Items
|
Hourly fee: $50.02 - $195.00
|
As indicated in the bid documents, this bid may be awarded to multiple vendors either individually or in any combination, whichever would be in the best interest of the District. The following vendors have been determined to be the lowest qualified and responsive bidders:
|
Vendor
|
Category Section
|
|
1. Diamond Environmental Services LP
|
Section A: Portable Unit Rentals
|
|
2. United Site Services of CA
|
Section B: Temporary Fencing (Fence w/Pounded Post)
Section C: Temporary Fencing (Fence Panels w/Stands)
Section D: Temporary Fencing (Miscellaneous Items)
|
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
|
| |
| Funding may be provided by various categories, including, but not limited to: County School Facilities Fund, Developer Fees, CFD and Special Reserves.
|
| Authorize the Assistant Superintendent of Business Services to award the contracts for Rental & Services for: Temporary Fencing, Portable Toilets, Hand Wash Basins and Miscellaneous Items, Bid No. 2014/15-4, as listed in the board report. |
| Authorize the Assistant Superintendent of Business Services to award the contracts for Rental & Services for: Temporary Fencing, Portable Toilets, Hand Wash Basins and Miscellaneous Items, Bid No. 2014/15-4, as listed in the board report. |
|
|
As the Irvine Unified School District continues to grow, there is a continual need to purchase and replace furniture throughout the District.
Pursuant to Public Contract Code Section 20118, other school districts may purchase under another school district’s contract when procuring similar items from the district’s awarded vendor under the same price, terms and conditions. This procedure is often referred to as “piggy-backing."
On February 26, 2014, the Hawthorne School District awarded Bid No. 13-14-1 to Culver-Newlin for the Purchase of Furniture and Accessories, for a contract period of one (1) year with the option to renew the contract for an additional four (4) years. On May 27, 2015, Hawthorne School District approved the first renewal of contract for a one (1) year period. The contract period is from July 1, 2015 through June 30, 2016.
District Staff has reviewed the bid pricing and finds these prices to be extremely competitive, and have obtained authorization from the Orange County Department of Education Legal Counsel to use this bid.
District Staff recommends authorization be granted to acquire furniture and accessories pursuant to Hawthorne School District Bid No. 13-14-1, for the 2015-16 school year.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
|
| |
| Funding may be provided by various categories, including, but not limited to: General Fund, Categorical Programs, County School Facilities Fund, Developer Fees, CFD and Special Reserves. |
| Authorize the use of the Hawthorne School District Piggy-Back Bid No. 13-14-1 for the purchase of Furniture and Accessories with Culver-Newlin, for the 2015-2016 school year. |
| Authorize the use of the Hawthorne School District Piggy-Back Bid No. 13-14-1 for the purchase of Furniture and Accessories with Culver-Newlin, for the 2015-2016 school year. |
|
|
| Bids were opened and publicly read aloud at 2:00 p.m. on June 4, 2015.
Public Contract Code section 20103.8 et seq requires a school district, when soliciting bids that contain additive and/or deductive alternates, to declare to the bidders prior to the opening of bids the basis upon which the awards(s) will be made. Due to the possibility that one or more of the alternates may not be awarded, staff declared the basis of award to be the base bid. This base bid, as referred to in the agenda title, includes the majority of the high school project including parking, site work, athletic fields, classroom and administration buildings as well as the performing arts and student union buildings.
Thus, this agenda item seeks Board approval to award those basic improvements. The alternates, which are on a separate report are Alternate No. 1 Stadium only, Alternate No. 2 Aquatics Center only, Alternate No. 3 a combination of both the Stadium and Aquatics Center.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
|
Bid Category
|
Number of Bids
|
Range of Bids
|
|
No. 11-1 Food Service Equipment
|
2
|
$635,000.00 - $677,228.00
|
|
No. 27-1 Low Voltage
|
3
|
$5,792,881.06 - $6,874,866.00
|
Staff is recommending the Board take action on the following items:
1) First Fire Systems, Inc. submitted a protest letter regarding the potential award of Bid Category No. 27-1 Low Voltage to Digital Networks Group, Inc. Digital Networks Group, Inc. reviewed the protest and provided staff with a response letter. Staff has reviewed the response letter and finds Digital Networks Group, Inc.’s bid to be responsive.
2) The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category. Staff has verified references and bid documentation.
|
Bid Category
|
Contractor
|
Bid Amount
|
|
No. 11-1 Food Service
|
Kamran and Company, Inc.
|
$635,000.00
|
|
No. 27-1 Low Voltage
|
Digital Networks Group, Inc.
|
$5,792,881.06
|
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015 |
| |
| $6,427,881.06 CFD 09-1 |
| 1) Reject the protest letter from First Fire Systems, Inc. 2) Authorize the Assistant Superintendent of Business Services to award the contracts for the Portola High School Increment 02, Phase 03 project for each bid category as listed in the Board report. |
| 1) Reject the protest letter from First Fire Systems, Inc. 2) Authorize the Assistant Superintendent of Business Services to award the contracts for the Portola High School Increment 02, Phase 03 project for each bid category as listed in the Board report. |
|
| 
| Bids were opened and publicly read aloud at 2:00 p.m. on June 4, 2015. In additional to the base bids, staff sought bids identified as Alternates. Alternate No. 1 is identified as construction of the Stadium, Alternate No. 2 is identified as construction of the Aquatics Center and Alternate No. 3 is identified as the construction of both the Stadium and Aquatics Center.
Base bids are awarded to the lowest, qualified and responsive bidders. Due to the nature of the Public Contract Code any alternate the Board chooses to award must be awarded to the low base bidder(s). Thus the following list contains the Bid Category, the affected contractor(s) and their bid amount for each alternate.
|
Bid Category
|
Contractor
|
Alternate Amount
|
|
No. 11-1 Food Service Equipment
|
Kamran and Company, Inc.
|
Alt 1 - $76,000.00
Alt 2 - $0.00
Alt 3 - $76,000.00
|
|
No. 27-1 Low Voltage
|
Digital Networks Group , Inc.
|
Alt 1 - $130,518.12
Alt 2 - $148,089.57
Alt 3 - $278,597.69
|
Staff is recommending the Board take action on the following items:
1) Decline the bids for Alternate No. 1 and No. 2.
2) Award the contracts for Portola High School, Increment 02, Phase 03, Alternate No. 3 bids.
|
Bid Category
|
Contractor
|
Alternate No. 3
|
|
No. 11-1 Food Service
|
Kamran and Company, Inc.
|
$76,000.00
|
|
No. 27-1 Low Voltage
|
Digital Networks Group, Inc.
|
$278,897.69
$278,597.69
|
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
|
| |
$354,897.69 $354,597.69 CFD 09-1 and CFD 86-1
|
| 1) Decline the bids for Alternate No. 1 and No. 2.
2) Authorize the Assistant Superintendent of Business Services to award the contracts for Portola High School, Increment 02, Phase 03, Alternate No. 3 bids. |
| 1) Decline the bids for Alternate No. 1 and No. 2. 2) Authorize the Assistant Superintendent of Business Services to award the contracts for Portola High School, Increment 02, Phase 03, Alternate No. 3 bids. |
|
|
Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
|
Change Order
|
|
Description: Change Order Request No. 1
Contractor: No. 07-1 Challenger Sheet Metal, Inc.
Requested by: District
Reason: Install Operable Mechanical Louvers
Amount: $36,182.00
|
The total contract amount awarded for the project to date is $111,603,837.00. The total of all change orders is $515,344.00 or .56% of the project. The new total of all contract amounts shall be $112,119,181.00
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015 |
| |
| $36,182.00 CFD 09-1 |
| Approve the listed change orders in the amount of $36,182.00 at the Portola High School project to Challenger Sheet Metal, Inc. No change to the completion date. |
Approve the listed change orders in the amount of $36,182.00 at the Portola High School project to Challenger Sheet Metal, Inc. No change to the completion date.
|
|
|
Bids were opened and publicly read aloud at 2:00 p.m. on June 9, 2015.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
|
Bid Category
|
Number of Bids
|
Range of Bids
|
|
No. 15 Sanitary Sewer Services
|
4
|
$108,252.00 - $398,000.00
|
Staff is recommending the Board take action on the following item:
The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category. Staff has verified references and bid documentation.
|
Bid Category
|
Contractor
|
Bid Amount
|
|
No. 15 Sanitary Sewer Services
|
GCI Construction, Inc.
|
$108,252.00
|
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015 |
| |
| $108,252.00 County School Facilities Fund-Fund 35 / CFD 09-1 |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Irvine High School Classroom Addition project for the bid category as listed in the Board report. |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Irvine High School Classroom Addition project for the bid category as listed in the Board report. |
|
|
| On August 19, 2014, the Board authorized the Assistant Superintendent of Business Services to negotiate and enter into a contract with LPA, Inc. to provide architectural services for PA5B Elementary School.
It is now necessary to retain the services of a construction management firm for PA5B Elementary School.
On April 3, 2015, staff sent out a Request For Proposals (RFP) and qualifications to thirteen (13) firms to provide construction management services at PA5B Elementary School. On April 24, 2015, seven (7) firms submitted proposals. Of those firms, five (5) were selected for interviews that were held on May 27, 2015.
After an extensive process, staff is recommending the retention of Bernards Bros., Inc. to provide construction management services for PA5B Elementary School.
Bernards Bros. Inc. has provided excellent services and professionalism on multiple projects, including the Northwood High School Classroom Addition project.
Services provided by this construction management firm include, but are not limited to, constructability review, detailed estimates, bid evaluation, and management/coordination of the construction and closeout.
IUSD/Fogarty/Okino
Board Agenda
June 23, 2015
|
| |
| Fixed Fee of $1,408,210.50 CFD 09-1 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract for Construction Management Services with the firm of Bernards Bros. Inc. for PA5B Elementary School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract for Construction Management Services with the firm of Bernards Bros. Inc. for PA5B Elementary School. |
|
|
As required by Education Code, the Board of Education is asked annually to approve new high school textbooks. The high school staff, with the assistance of curriculum committees, has selected additional textbooks to upgrade the curriculum, as well as to provide resources for new classes previously approved by the Board. An item was posted to a website hosted by IUSD announcing that textbooks in the content areas of English, Foreign Language, Mathematics, Performing Arts, Science, Social Science, and Career Technical Education are on display at the various high schools for parent review. (Books will continue to be available for public review until Board adoption.)
In the case of textbooks that serve the content standards in the academic areas of Mathematics or Language Arts, the recommended textbooks are certified by the reviewers to be congruent with the state content standards in that area.
Specifically, books that are included for use as a basic source of study materials for a course (textbooks), or are intended to supply information in addition to or in extension of the basic textbook (supplementary books), require Board approval.
Approved titles will be added to the previously adopted titles contained in the IUSD High School Textbook Catalogue.
IUSD/Parham
Board Agenda
June 23, 2015
Attachment |
| |
| No impact to the General Fund. |
| Approve textbooks submitted for adoption as presented. |
Approve textbooks submitted for adoption as presented.
Assistant Superintendent Parham reviewed the high school textbook adoption process and responded to questions. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| Approve textbooks submitted for adoption as presented. |
HS Textbook Adoption
|
|
|
Title V Regulation 80026, effective July 1, 1994, requires that the governing board of a school district annually adopt a “Declaration of Need for Fully Qualified Educators” as a prerequisite to the issuance of any emergency permits. Categories of emergency permits which may be necessary include: CLAD or BCLAD permits, Resource Specialist, Teacher Librarian Services, and Limited Assignments Permits for Multiple Subject or Single Subject.
IUSD/O'Donovan
Board Agenda
June 23, 2015
Attachment
|
| |
| Adopt the “Declaration of Need for Fully Qualified Educators” authorizing the employment of teachers holding emergency permits for the 2015-16 school year. |
Adopt the “Declaration of Need for Fully Qualified Educators” authorizing the employment of teachers holding emergency permits for the 2015-16 school year. Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| Adopt the “Declaration of Need for Fully Qualified Educators” authorizing the employment of teachers holding emergency permits for the 2015-16 school year. |
Declaration of Need for Fully Qualified Educators 2015-16
|
|
|
| On May 19, 2015, by resolution, the Board of Education of the Irvine Unified School District (“Board of Education”) initiated proceedings pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the "Act"), for the levy and collection of assessments against the assessable lots and parcels of land within the Irvine Unified School District Recreation Improvement and Maintenance District (the “District”) for the 2014-15 fiscal year and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act and Section 4 of the Article XIIID of the California Constitution. The Engineer has prepared and filed a written report with the Clerk of the Board of Education entitled "Engineer's Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2015/2016" (the "Engineer's Report") and by previous resolution the Board preliminarily approved the Engineer's Report.
This resolution confirms the Engineer’s Report has been prepared and filed with the Clerk of the Board of Education and the Clerk has presented to the Board of Education such report entitled “Engineer’s Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2015/2016” (the “Report”).
IUSD/Fogarty
Board Agenda
June 23, 2015
Attachment
|
| |
| After holding a public hearing and considering all comments, adopt Resolution No. 14-15-54, confirming the engineer’s report and the levy of assessments for fiscal year 2015-16, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution. |
After holding a public hearing and considering all comments, adopt Resolution No. 14-15-54, confirming the engineer’s report and the levy of assessments for fiscal year 2015-16, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution.
President Brooks opened the public hearing at 7:37 p.m.
Assistant Superintendent Fogarty reviewed the resolution's intent and introduced Maureen Coleman, Project Manager, Willdan Financial Services, who was present to address any questions.
Receiving no input, President Brooks closed the public hearing at 7:38 p.m. Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| After holding a public hearing and considering all comments, adopt Resolution No. 14-15-54, confirming the engineer’s report and the levy of assessments for fiscal year 2015-16, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution. |
Res No 14-15-54 RIMD Approve Final ER
|
|
|
Legislation covering collective bargaining for school districts makes the following provisions for presentation of initial proposals, public hearings, and initiation of negotiations:
All initial proposals of exclusive representatives and of public school employers which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter shall be public record.
- Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed, after the submission of the proposal, to enable the public to become informed, and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.
- After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt the initial proposal.
- New subjects of meeting and negotiating arising after the presentation of initial proposals shall be made public within 24 hours. If a vote is taken on such subject by the public school employer, the vote thereon by each member voting shall also be made public within 24 hours.
- Classified School Employees Association and its Chapter 517 shall address the articles listed in Exhibit A.
This proposal has been posted and available for public review for 72 hours.
IUSD/O’Donovan
Board Agenda
June 23, 2015
Attachment |
| |
| After holding the public hearing and considering all comments, adopt the proposal of the Classified School Employees Association in order to initiate the bargaining process on these Articles. |
After holding the public hearing and considering all comments, adopt the proposal of the Classified School Employees Association in order to initiate the bargaining process on these Articles.
President Brooks opened the public hearing at 7:39 p.m., and receiving no comments, closed the public hearing at 7:40 p.m. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| After holding the public hearing and considering all comments, adopt the proposal of the Classified School Employees Association in order to initiate the bargaining process on these Articles. |
Sunshine CSEA Bargaining Proposal 2015-16- Exhibit A
|
|
|
| The Irvine Unified School District and the Irvine Teachers Association met to negotiate wages and working conditions as required by the Educational Employment Relations Act (EERA) and as outlined in Government Code 3547.5. The terms of the Tentative Agreement settle contract matters for salary, benefits and enumerated articles listed below for 2014-15.
The terms of the settlement will be made available to the public and to the County Office of Education, as required in accordance with AB 1200 (Statutes of 1991, Chapter 1213) and Government Code 3547.5. The Tentative Agreement ratification process was scheduled by the Irvine Teachers Association membership from June 1, 2015 through June 8, 2015.
The following tentative agreements and memoranda of understandings are presented for approval:
2014-2015
Contract Language Tentative Agreements
Article 1 – Agreement
- This Agreement shall remain in full force and effect from July 1, 2014 through June 30, 2016.
Article 17 – Compensation and Related Benefits
- Approval procedures for course work and professional growth activities for advancement of the salary schedule, standards of acceptability for salary schedule column advancement for course work and professional growth activities, verification of course work and/or degree process requirements, individual travel as a means of enhancing curriculum and instruction to be considered for column advancement on the salary schedule requirements, and requirements for salary credit based on published scholarly work clearly detailed.
Article 21 – Grievance Procedure
- Added definitions for grievance, grievant, day. Formal Resolution Level 1 formal written grievance deadline changed from within 15 days to within 30 days after the occurrence or knowledge of the occurrence. Written decision requirements in Level 1, Level 2, and Formal Resolution-Arbitration changed from 5 days to 10 days. Timelines cited in this Article may be waived by written mutual agreement.
Memorandum of Understanding
Article 17 – Compensation and Related Benefits
- Parties agree to equalize share allocations for coaches of boys and girls sports. Modified to ensure that coaches of boys and girls teams in the same sport are compensated with the same number of shares.
IUSD/O'Donovan
Board Agenda
June 23, 2015 |
| |
| The estimated cost of the adjustment to Article 17 Compensation and Related Benefits, Addendum B1 for coaching shares is $7,523 annually. |
| Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2014-15. |
Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2014-15. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2014-15. |
|
|
The passage of Local Control Funding Formula (LCFF) legislation (Assembly Bill 97 and Senate Bill 91) represents a historic reform to California’s educational funding system.
The Local Control Accountability Plan (LCAP) is an important component of the LCFF. Under the LCFF all LEAs are required to prepare a LCAP, which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified pursuant to Education Code section 52060(d). The governing board of each LEA shall adopt a LCAP on or before July 1st of each year.
Education Code section 52062(b)(2) requires that the public meeting at which a school district governing board adopts a LCAP and adopts a budget must be held after, but not on the same day as, the public meeting at which the governing board holds the required public hearings on the LCAP and the proposed budget. The LCAP Public Hearing was conducted at the June 2, 2015 regularly scheduled board meeting with the LCAP adoption presented to the Board for consideration on June 23, 2015. The new requirement was effective beginning with the 2014-15 budget year.
LCAP Overview
In order to meet the 8 state priorities as outlined in the Local Control Funding Formula legislation, IUSD has developed four goals:
- Ensure all students attain Proficiency in the Current Content Standards
- Ensure Access to Rigorous and Relevant Learning Tools, Resources and Skills for all Staff and Students
- Cultivate a Positive School Culture and System of Supports for Student Personal and Academic Growth
- Communicate Effectively and Form Strategic Alliances to Secure the Support and Resources Necessary to Deliver Our Vision
These district goals are supported by the following actions developed in the IUSD Local Control Accountability Plan.
Direct Student Instructional Support
Fund elementary Science Specialists
Hire site technology coaches
Professional Development time and resources to support instruction
Funding to support “zero period” at middle schools
Mental Health Support
Fully fund Coordinator of Mental Health
Fund five school-based licensed mental health support staff
Increase school-site funding
Increase school-site allocations by 25%
Fund Computer Matching program
Direct Site Technology Support
California Standards Aligned Materials
Curriculum development for implementation of integrated math problems
Increase summer school programs pilot
Purchase adoption materials aligned to Common Core
Fund instructional Teachers on Special Assignment (TOSAs)
Purchase Intervention software
Fund mentorships for existing staff to support Common Core implementation
Lead for Career Technical Education to support building program and pathways
Equity and safety
Restore funds to support VAPA and physical education
Fund security systems maintenance and upgrades
Implement volunteer system to track school visitors and parent helpers
One-time classification study to align job descriptions and salaries
Increase deferred maintenance funds
Improve communications and volunteer systems
Expand resources to manage and repair existing computers, mobile devices and projectors
Provide staffing to support district growth
Emergency supplies
IUSD/Parham/Fogarty
Board Agenda
June 23, 2015
Attachment |
| |
| Adopt the 2015-16 LCAP as presented. |
Adopt the 2015-16 LCAP as presented.
Student Services Director Alan Schlichting reviewed updates to the final Local Control Accountability Plan (LCAP). Since the June 2nd Public Hearing, the following minor revisions have been implemented into the LCAP:
• Increased funding to support professional learning for classified instructional staff
o Up to eight hours of training beyond regular work hours
• Additional administrative assistant support at the district level
o .25 FTE Math and Science
o .50 FTE Student Support Services
• LCAP revision to enhance readability
o Renumbering of LCAP actions
o Incorporating an index summarizing LCAP actions
Assistant Superintendent John Fogarty provided an overview of the 2015-16 Final State Education Budget, which includes an approximately $13 million of additional one-time funding and $10 million of ongoing funding for IUSD, since the Governor's January State Budget Proposal. The ongoing increased amount is estimated to eliminate approximately 53% of the remaining gap in LCFF funding statewide.
Fogarty reviewed key components of the 2015-16 IUSD Budget including the budget development process, estimated LCFF allocations, budget assumptions, initial financial projections and multiyear projections.
Board members discussed the process for amending the LCAP given the unexpected increase in funding.
Member Glasky expressed appreciation for IUSD’s continued fiscal responsibility. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| Adopt the 2015-16 LCAP as presented. |
LCAP 2015-16
|
|
|
| The 2015-16 Budget is presented to the Board of Education and the community at the regularly scheduled meeting of June 23, 2015.
Budget Adoption
The State requires districts adopt their annual budgets before June 30th each year. The California State Legislature approved a 2015-16 State Budget in Assembly Bill (AB) 93 on June 15, 2015. It has been widely reported that AB 93 was approved by the Legislature after reaching several budgetary compromises with the Governor’s Administration. The Bill is now awaiting approval by the Governor which is anticipated to occur prior to the June 30, 2015 statutory deadline.
IUSD has proceeded with budget development based on the Governor's May Revised 2015-16 State Budget proposal. In addition, IUSD has utilized guidance provided by the Orange County Department of Education (OCDE), School Services of California (SSC), the California Association of School Business Officials (CASBO) and a variety of other sources during the budget development process. IUSD will adjust its general fund budget within 45 days of adoption of the State Budget if there are any material changes.
In addition, all other funds are included in the attachment for review and approval.
State Budget
The central component of the 2015-16 State Education Budget continues to focus on making significant progress towards the full funding and implementation of the Local Control Funding Formula (LCFF). The LCFF, implemented in 2013-14, represented a fundamental change in how K-12 school districts had been funded for nearly forty years. The LCFF is intended to replace the revenue limit and categorical funding model and is intended to increase local control, reduce state bureaucracy, and ensure that student needs drive the allocation of resources. Full funding of the LCFF is scheduled to occur incrementally over a period of eight years with full implementation targeted in 2020-21. The Governor's 2015-16 May Revise proposal allocates approximately $6.1 billion for LCFF funding. This level of funding is sufficient to eliminate approximately 53% of the remaining gap in LCFF funding statewide.
The Governor's 2015-16 May Revise proposal also includes a significant allocation of approximately $3.5 billion of one-time funding to reimburse districts for prior years unfunded mandates. This allocation is anticipated to provide approximately $601 per Average Daily Attendance (ADA) which represents funding of approximately $18 million for IUSD.
Irvine Unified School District Budget
The District’s 2015-16 Budget assumes the LCFF will generate approximately $28.9 million or approximately $915/ADA in new revenue. Due to the significant influx of revenues contained in the Governor’s May Revise, the District’s proposed budget includes approximately $10.5 million in unallocated ongoing funding and approximately $24 million in unallocated one-time resources in the projected ending fund balance. The District will continue to engage with appropriate stakeholders over the coming months to ensure the additional funding is aligned with the priorities contained in the Local Control Accountability Plan (LCAP). Currently, it is anticipated that augmentations to the LCAP will be presented to the Board in August. The District’s 2015-16 spending plan will be adjusted throughout the year to reflect changes to the LCAP. The District is presenting a balanced budget in 2015-16 which is maintained in the accompanying Multiyear projections covering the 2016-17 and 2017-18 fiscal years.
The IUSD General Fund 2015-16 Budget Reflects:
Unrestricted Budget
Revenue $271.8 million
Expense ($210.3 million)
Total Sources/Contributions ($ 41.3 million)
Net Decrease in Fund Balance $ 20.2 million
Fund Balance
Beginning Balance $34.5 million
2015-16 Activity $20.2 million
Projected Ending Balance $54.7 million
Restricted Budget
Revenue $35.6 million
Expense ($69.4 million)
Total Sources/Contributions $38.6 million
Net Change in Fund Balance $ 4.8 million
Fund Balance
Beginning Balance $6.5 million
2014-15 Activity $4.8 million
Projected Ending Balance $11.3 million
IUSD/Fogarty
Board Agenda
June 23, 2015
Attachment |
| |
| Adopt the 2015-16 Budget as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education. |
Adopt the 2015-16 Budget as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| Adopt the 2015-16 Budget as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education. |
Budget Summary
|
|
|
| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic. |
| |
| Janelle Cranch, CSEA President showcased a video of highlights of Appreciating Classified Employees (ACE) Day was shared. |
|
|
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
|
| |
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
|
The Board adjourned to Closed Session at 8:25 p.m. to continue the discussion of Item No. 3.c. Conference with Labor Negotiators.
President Brooks reconvened the meeting at 8:52 p.m. and reported on the discussion in Closed Session. |
|
|
Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
|
|
| The meeting was adjourned at 8:53 p.m. |
|
| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
| |
| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Absent | Michael Parham |
| Present | Sharon Wallin |
|
|