Regular Meeting of the Board of Education
Irvine USD
September 01, 2015 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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President Brooks called the meeting to order at 5:03 p.m.
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| Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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| The Board adjourned to closed session at 5:04 p.m. |
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| Case No. 14-56457/14-56524 |
The Board met with legal counsel to discuss an existing litigation issue and provide direction.
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- Superintendent's Goals and Objectives 2015-16
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| The Board finalized the Superintendent's Goals and Objectives for 2015-16. |
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| President Brooks reconvened the meeting at 6:36 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Member Parham.
Members Present:
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Members Absent:
Paul Bokota (excused)
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent
President Brooks appointed Member Glasky as Acting Clerk. |
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| President Brooks reported on the discussion in Closed Session. |
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| Approve the Superintendent's Goals and Objectives for 2015-16. |
Approve the Superintendent's Goals and Objectives for 2015-16. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the Superintendent's Goals and Objectives for 2015-16.
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Approve the minutes of the following meeting(s), as presented:
August 18, 2015 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
August 18, 2015 - Regular Meeting
Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
August 18, 2015 - Regular Meeting
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Minutes - 081815
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Ira Glasky and a second by Michael Parham. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Ed Winchester addressed the Board regarding safety and privacy concerns at Northwood High School.
Kandie Schmehr addressed the Board regarding Brywood Elementary site issues.
Bob Venable addressed the Board with suggestions for 2015-16. |
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| Superintendent Walker announced that traditional schools are back in session with the total number of IUSD students above 32,000, and growing. He expressed appreciation to staff and parents for a great start to the school year, with extra thanks to Principal Heather Phillips and the Portola Springs Elementary staff for their extra efforts in opening their new campus. He shared the success of the August 24th Professional Learning Day for all Certificated staff, which included customized professional learning, and thanked Catherine Holmes and the many staff members who contributed to the event. He thanked Connie Stone and all Irvine PTA Presidents for assisting in making sure accurate information is communicated when it comes to IUSD facilities, adding IUSD’s Facilities website is a great source of information. In closing, Superintendent Walker highlighted a NICHE.com research based article ranking the best K-12 school districts in America, who ranked IUSD as 7th best district in California; noting staff will continue to operate from a continuous improvement growth mindset, but the District can also take pride in the continued tradition of exemplary outcomes for students. |
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Board Members Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.
Member Brooks, seconded by member Parham requested a Proclamation for retiring Irvine Chief of Police David Maggard to be presented at the September 15, 2015 board meeting. |
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Approve Consent Calendar Item Nos. 13.a. – 17.b. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00215767 through 00216359
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00006067 through 00006106
District 41, Irvine Child Care Project - Numbers 00003106 through 00003115
Revolving Cash - Numbers 41772 through 41814
IUSD/Fogarty/Payton
Board Agenda
September 1, 2015
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
09-01-15 Check Register Report
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ABRAHAMSON, GAIL
Consultant to provide technique and choreography consulting to the color guard team at Woodbridge High School.
August 15, 2015 – September 10, 2016
Budget No.: 0161267043-5811
Krebs/Woodbridge High School
Fee....................................................... not to exceed $3,000.00
Restricted General Fund
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide legal and consulting services related to the property exchange, government approval and construction matters related to Portola Springs Elementary. (Previously Board Approved September 17, 2013, June 24, 2014, and September 16, 2014.)
July 1, 2013 – June 30, 2015
July 1, 2013 – June 30, 2016
Budget No.: 3514790185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $15,000.00
Fee....................................................... not to exceed $16,000.00
County School Facilities Fund – Fund 35 / Community Facilities District – CFD 09-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to government approvals and contract review for the PA-5B site. (Previously Board Approved February 3, 2015 and June 23, 2015.)
November 1, 2014 – June 30, 2016
Budget No.: 3570490185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Fee....................................................... not to exceed $15,000.00
County School Facilities Fund – Fund 35 / Community Facilities District – CFD 09-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to the Creekside High School Expansion project.
May 27, 2015 – June 30, 2016
Budget No.: 0100564485-5839
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Community Facilities District – CFD 86-1
C.E.M. LAB
Consultant to provide specialty inspection and material testing services for the Irvine High School Classroom Addition project. (Previously Board Approved June 24, 2014 and June 23, 2015.)
July 1, 2014 – December 30, 2015
Budget No.: 3560090385-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $210,000.00
Fee....................................................... not to exceed $260,000.00
County School Facilities Fund – Fund 35
DECISION INSITE, LLC
Consultant to provide professional services in community demographic analysis and enrollment projections for use in budget planning, facilities planning, program planning, staff planning, strategic planning and school configuration planning.
September 1, 2015 – June 30, 2018
Budget No.: 0100564481-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $107,534.00
Community Facilities District – CFD 86-1
GOLDBERG, ROBIN, Ph.D.
Consultant to provide behavior therapy and consultation for a student with special needs.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $3,300.00
Restricted General Fund
INTEGRITY INSPECTIONS
Consultant to provide Division of the State Architect inspection services for the Irvine high School Classroom Addition project. (Previously Board Approved June 3, 2014.)
June 4, 2014 – September 30, 2015
June 4, 2014 – February 29, 2016
Budget No.: 3560090385-6280
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $180,600.00
Fee....................................................... not to exceed $210,600.00
County School Facilities Fund – Fund 35
JL SURVEYING, INC.
Consultant to provide surveying services during construction for the Temporary Offsite Parking project as part of the Maintenance and Operations Modernization project.
September 2, 2015 – October 31, 2015
Budget No.: 0100564485-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $4,800.00
Community Facilities District – CFD No. 86-1
LARA, JACK C.
Consultant to provide assistance with elementary music event Wind Experience Night.
July 28, 2015 – July 28, 2015
Budget No.: 0100981100-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $75.00
Restricted General Fund
LOPEZ, IRVING
Consultant to provide consultation to the Woodbridge High School color guard to help with technique and choreography.
August 15, 2015 – September 10, 2016
Budget No.: 0161267043-5811
Krebs/Woodbridge High School
Fee....................................................... not to exceed $3,000.00
Restricted General Fund
NMG GEOTECHNICAL, INC.
Consultant to provide geotechnical design services required for the design of a temporary parking lot included as part of the Maintenance & Operations Modernization project. (Previously Board Approved September 16, 2014.)
September 17, 2014 – December 31, 2014
September 17, 2014 – October 31, 2015
Budget No.: 0100586185-6117
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $2,800.00
Fee....................................................... not to exceed $7,800.00
Community Facilities District – CFD 86-1
NOODLE TOOLS, INC.
Consultant to provide K-12 students with online tools for the research process to promote critical thinking and analytical writing.
August 1, 2015 – July 31, 2016
Budget No.: 0100952110-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $2,125.20
Restricted General Fund
TBWB STRATEGIES
Consultant to provide assistance with developing a bond measure for the ballot and implementing a public outreach and communications program with respect to the G.O. Bond.
August 16, 2015 – March 15, 2015
Budget No.: 2500565081-5811
Fogarty/Business Services
Fee....................................................... not to exceed $89,500.00 (plus applicable reimbursable expenses)
Developer Fee Fund – Fund 25
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide construction management services for the Maintenance & Operations Modernization project.
October 1, 2015 – June 30, 2017
Budget No.: 0100586185-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $270,000.00
Community Facilities District Fund – CFD 86-1
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Community Facilities District Fund – not to exceed $398,334.00
County School Facilities Fund – not to exceed $80,000.00
Restricted General Fund - not to exceed $8,500.20
Developer Fee Fund – not to exceed $89,500.00
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| Approve and/or ratify the Contract Services Action Report 2015-16/03, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/03, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
September 1, 2015
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated August 20, 2015. |
| Approve the Purchase Order Detail Report dated August 20, 2015. |
09-01-15 Purchase Order Report
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Paper products and supplies, such as, trays, napkins, and utensils are necessary items needed to serve student meals daily at each of the District's school sites.
Bid No. 1151, Food Services Paper Products was formally bid by Huntington Beach Union High School District on behalf of the Beach Cities Nutrition Services Cooperative for their annual paper products needs. The cooperative is comprised of Buena Park School District, Huntington Beach City School District, Huntington Beach Union High School District, Irvine Unified School District, Magnolia School District, Newport-Mesa Unified School District, Saddleback Valley Unified School District, and Westminster School District.
The bid was advertised as required per Public Contract Code on June 4 and June 11, 2015 in the Huntington Beach Wave and 27 vendors were notified. A bid due date of June 22, 2015 at 2:00 pm was set; four (4) vendors responded to the call for bids. HBUHSD Food/Nutrition Services staff reviewed and evaluated the bids received and recommended an award by line item per the table below to P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. a Veritiv Co.
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P & R Paper Supply Co.
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Sunrise Packaging Products, Inc.
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Unisource Worldwide, Inc. a Veritiv Co.
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Line Items Awarded:
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Line Items Awarded:
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Line Items Awarded:
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1-6, 10-57, 59, 61-86, 88, 89, 93, 95-105, 107-110, 113-117, 120-123, 126-156, 158, 159, 161-165, 170-172, 175, 177-255, 257-274, 276, 278-284, 286-288, 290-345, 348-359, 361, 362, 365, 367-383, 386-403, 405-414, 418-420, 422-430, 432-471
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7-9, 415, 416
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58, 60, 87, 90-92, 94, 106, 111, 112, 118, 119, 124, 125, 157, 160, 166-169, 173, 174, 176, 256, 275, 277, 285, 289, 346, 347, 363, 364, 366, 384, 385, 404, 417, 421
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No Bid - Item 431
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No Award - Item 360
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The initial term of the contract will be from the date of award through June 30, 2016 with an option to extend for two (2) additional one (1) year increments upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596 (K-12).
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
September 1, 2015
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| Approximately $150,000 - Fund 13 Cafeteria Special Revenue. |
| Approve the award of the Beach Cities Nutrition Services Cooperative, Huntington Beach Union High School District's Bid No. 1151, Food Services Paper Products to P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. a Veritiv Co. through June 30, 2016. |
| Approve the award of the Beach Cities Nutrition Services Cooperative, Huntington Beach Union High School District's Bid No. 1151, Food Services Paper Products to P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. a Veritiv Co. through June 30, 2016. |
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| District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board. District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account. Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
September 1, 2015
Attachment
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Approve field trips and excursions funded by donations as submitted.
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Approve field trips and excursions funded by donations as submitted.
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Field Trips 09-01-15
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
September 1, 2015
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/03 as submitted for Employment and Resignation. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/03 as submitted for Employment and Resignation. |
Certificated Personnel Action Report 2015-16/03
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
September 1, 2015
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2015-16/03 as submitted for Employment and Retirement.
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Approve and/or ratify the Classified Personnel Action Report 2015-16/03 as submitted for Employment and Retirement.
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Classified Personnel Action Report 2015-16/3
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
September 1, 2015
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| $130,733.00 for the 2015-16 school year in special education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
September 1, 2015
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$0.00 special education related services.
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Approve agreement to settle two case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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| Approve agreement to settle two case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: Daily 5 Workshops - The 2 Sisters
Location: Las Vegas, NV
Dates: November 14-15, 2015
Attendees: Beth Bowman, Jennifer Condon, Eve Friske, Chris Kernutt
Cost: $4960.00
Budget: 0114670010-5210
Event: Daily 5 Workshops - The 2 Sisters
Location: Las Vegas, NV
Dates: November 14-15, 2015
Attendees: Kristy Cao
Cost: $995.00
Budget: 0114670010-5210
IUSD/Walker
Board Agenda
September 1, 2015
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Beth Bowman, Jennifer Condon, Eve Friske and Chris Kernutt to Las Vegas, NV November 14-15, 2015 for $4960.00;
2) Kristy Cao to Las Vegas, NV November 14-15, 2015 for $995.00.
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Beth Bowman, Jennifer Condon, Eve Friske and Chris Kernutt to Las Vegas, NV November 14-15, 2015 for $4960.00;
2) Kristy Cao to Las Vegas, NV November 14-15, 2015 for $995.00.
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The site listed has been offered the following gift:
School: Canyon View Elementary School
Donation: $5,000.00
Donor: Mr. Roeske
IUSD/Walker
Board Agenda
September 1, 2015 |
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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Approve Facilities Consent Calendar Item Nos. 18.a. – 18.b.
Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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| Bids were opened and publicly read aloud at 2:00 p.m. on August 11, 2015.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 03-2 Irvine Blvd. Retaining Wall
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3
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$2,857,000.00 - $3,193,000.00
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The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category. Staff has verified references and bid documentation.
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Bid Category
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Contractor
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Bid Amount
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No. 03-2 Irvine Blvd. Retaining Wall
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K.A.R. Construction, Inc.
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$2,857,000.00
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IUSD/Fogarty/Okino
Board Agenda
September 1, 2015 |
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| $2,857,000.00 CFD 09-1 |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Portola High School Increment 02, Phase 04 project as listed in the Board report. |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Portola High School Increment 02, Phase 04 project as listed in the Board report. |
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| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request. The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code. | Change Order | | Description: Change Order Request No. 1 Bid Package No.: 07-2 Metal Roofing and Sheet Meal Contractor: Danny Letner Roofing Inc. dba Letner Roofing Co. Requested by: District Reason: Add an Additional Layer of Roof Insulation @ Bldg. A Amount: $26,665.00 | The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $1,074,690.00 or .89% of the project. The new total of all contract amounts shall be $122,318,005.75.
IUSD/Fogarty/Okino
Board Agenda
September 1, 2015
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| $26,665.00 CFD 09-1 |
| Approve the listed change order in the amount of $26,665.00 at the Portola High School project as listed in the Board report. No change to the completion date. |
| Approve the listed change order in the amount of $26,665.00 at the Portola High School project as listed in the Board report. No change to the completion date. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic. |
| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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The meeting was adjourned at 7:13 p.m. Passed with a motion by Ira Glasky and a second by Michael Parham. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Absent | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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