Regular Meeting of the Board of Education
Irvine USD
September 15, 2015 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
6:30 p.m. Regular Meeting
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President Brooks called the meeting to order at 6:30 p.m.
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Karina Sun.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Members Absent:
Michael Parham (excused)
Sharon Wallin (excused)
Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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Approve the minutes of the following meeting(s), as presented: September 1, 2015 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented: September 1, 2015 - Regular Meeting
Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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| Approve the minutes of the following meeting(s), as presented: September 1, 2015 - Regular Meeting |
Minutes - 090115
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Ira Glasky and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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Adopt agenda, as presented.
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The Board adopted the agenda, as revised.
Items removed from Consent Calendars for discussion:
16. a. - Resolution No. 15-16-13: Proclaim October 19 - 23, 2015 as Red Ribbon Week |
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| Neda Eaton, Chief Executive Officer |
| CEO Neda Eaton reported that IPSF is gearing up for their annual campaign. She outlined the Projected Grants and Donations for 2015-16 and the IPSF 2015-16 Program and Event Calendar. She thanked Connie Stone and IUCPTA for helping to provide a clear message to parents communicating what IPSF and PTA do and how they both support all students. She shared that IPSF has partnered with many businesses throughout Irvine to provide a discount program to anyone who donates $50 or more to IPSF. Lastly she shared that the Summer Academy experienced an increase in enrollment and thanked staff who contributed to make the program a success. |
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| Member Glasky read the Irvine Unified School District's Proclamation for David L. Maggard, Jr., Chief of Police for the City of Irvine and thanked him for his many contributions to the district and City. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Kate Randle of U.S. Representative Mimi Walters' office shared information about an upcoming Military Service Academy Night for high school students.
Ed Winchester, a Northwood High School parent, addressed the Board regarding safety and privacy concerns at Northwood High School. |
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| Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities. |
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| Superintendent Walker welcomed the Student Board Members and remarked on the importance of their feedback and insights. He expressed great pride that, on the new rigorous state testing, IUSD scored the highest in all Orange County districts and confirmed IUSD also ranked No. 1 in Math and No. 2 in English Language Arts in the State, of school districts of 25,000 students or more. He advised the Facilities staff have been busy meeting with Principals to present a tentative prioritization plan to the Board in the fall. He reported the Continuous Leadership Academy completed the launch meeting earlier in the week and are currently in their third year of the program. Additionally, the Continuous Leadership Academy has been extended to Assistant Principals this year. In closing, Superintendent Walker extended his appreciation to the Board for developing the proclamation for Chief Maggard and thanked Chief Maggard for his years of service. |
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Board Members Bokota, Brooks and Glasky reported on school visits, conference attendance and meeting participation.
Member Bokota recommended staff to highlight the District’s mental health resources during the high school freshmen orientation. |
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Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Item Nos. 11.a. - 15.a. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00216360 through 00217278
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00006107 through 00006147
District 41, Irvine Child Care Project - Numbers 00003116 through 00003117
Revolving Cash - Numbers 41815 through 41860
IUSD/Fogarty/Payton
Board Agenda
September 15, 2015
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
09-15-2015 Check Register Report
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ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to General Facilities matters specifically within the CFD 86-1 boundary, for example the Harvard and Barranca Site, but not project-related.
(Previously Board Approved February 3, 2015.)
November 1, 2014 – June 30, 2015
November 1, 2014 – June 30, 2016
Budget No.: 0100564481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Fee....................................................... not to exceed $10,000.00
Community Facilities District – CFD 86-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to CFD Bond compliance. All applicable CFDs will contribute their pro rata share.
(Previously Board Approved February 3, 2015.)
November 1, 2014 – June 30, 2015
November 1, 2014 – June 30, 2016
Budget No.: 0100564481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $40,000.00
Community Facilities District – CFD 86-1
Community Facilities District – Multiple
BAINBRIDGE ENVIRONMENTAL CONSULTANTS, INC.
Consultant to provide testing services for asbestos and lead-based paint hazardous materials for multiple buildings for the M&O Expansion and Modernization Project.
(Previously Board Approved October 21, 2014.)
October 22, 2014 – December 31, 2014
October 22, 2014 – March 31, 2017
Budget No.: 0100585185-6270
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $1,857.50
Fee....................................................... not to exceed $16,857.50
Community Facilities District – CFD 86-1
CONNOR, FLETCHER & HEDENKAMP, LLP
Consultant to provide professional legal consulting services construction of the 5th High School site in Heritage Fields.
(Previously Board Approved June 24, 2014.)
January 1, 2014 – June 30, 2015
January 1, 2014 – June 30, 2016
Budget No.: 3570290185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
County School Facilities Fund – Fund 35
DOLINKA GROUP
Consultant to prepare Residential and Commercial/Industrial Development School Fee Justification Studies to justify statutory school fees for the Irvine Unified School District and identify the full school facilities impacts to be mitigated by these types of developments within the school district.
September 16, 2015 – June 30, 2016
Budget No.: 2500565081-5811
Okino/Construction & Facilities
Fee....................................................... not to exceed $8,200.00
Developer Fee Fund – Fund 25
HA, ESTHER
Consultant to provide assistance with elementary music event, Wind Experience Night.
July 28, 2015 – July 28, 2015
Budget No.: 0100981100-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $75.00
Restricted General Fund
KOCE-TV FOUNDATION
Consultant to provide comprehensive digital teaching resources via digital media to all schools.
September 1, 2015 – August 31, 2016
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $38,231.90
Restricted General Fund
NATIONAL STUDENT CLEARINGHOUSE
Consultant to provide administrator support in regard to compliance, administrative, student access, accountability, and analytical needs.
October 1, 2015 – September 30, 2016
Budget No.: 0100904120-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $1,700.00
Unrestricted General Fund
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 86-1 for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 0100564472-5811
Fogarty/Business Services
Fee...........................................................not to exceed $23,665.00
Community Facilities District - CFD 86-1
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 01-1 for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 0100585072-5811
Fogarty/Business Services
Fee...........................................................not to exceed $14,846.00
Community Facilities District - CFD 01-1
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 04-1 for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 4800584881-5811
Fogarty/Business Services
Fee...........................................................not to exceed $7,792.00
Community Facilities District - CFD 04-1
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 04-2 (Improvement Area A) for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 4700584781-5811
Fogarty/Business Services
Fee...........................................................not to exceed $10,068.00
Community Facilities District - CFD 04-2A
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 04-2 (Improvement Area B) for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 4600584681-5811
Fogarty/Business Services
Fee...........................................................not to exceed $10,218.00
Community Facilities District - CFD 04-2B
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 06-1 (Portola Springs) for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 4500584581-5811
Fogarty/Business Services
Fee...........................................................not to exceed $9,520.00
Community Facilities District - CFD 06-1
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 08-1 for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 4200584281-5811
Fogarty/Business Services
Fee...........................................................not to exceed $7,136.00
Community Facilities District - CFD 08-1
SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 09-1 for FY 2015-16.
July 1, 2015 – June 30, 2016
Budget No.: 4300584381-5811
Fogarty/Business Services
Fee...........................................................not to exceed $24,786.00
Community Facilities District - CFD 09-1
SPERLING, RUSSELL
Consultant to present at the Visual and Performing Arts Professional Learning Day.
August 24, 2015 – August 24, 2015
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $675.00
Restricted General Fund
THINKING MAPS, INC.
Consultant to provide support and additional training on the use of Thinking Maps.
October 12, 2015 – October 12, 2015
Budget No.: 0115612510-5810
Karen Catabijan/Turtle Rock Elementary School
Fee....................................................... not to exceed $1,500.00
Unrestricted General Fund
THOMSON, GERALDINE
Consultant to provide individual math tutoring services for a special education student.
September 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $6,000.00
Restricted General Fund
UNITED INSPECTION & TESTING
Consultant to provide specialty inspection and materials testing services for the Central Kitchen and Culinary Arts Facilities Project.
September 1, 2015 – June 30, 2016
Budget No.: 0170390385-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $40,000.00
Fee....................................................... not to exceed $60,000.00
Community Facilities District – CFD No. 86-1
WILKERSON, KENNETH CARTER
Consultant to present at the Visual and Performing Arts Professional Learning Day.
August 24, 2015 – August 24, 2015
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $300.00
Restricted General Fund
IUSD/Fogarty/Payton
Board Agenda
September 15, 2015
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Community Facilities District Fund – not to exceed $148,031.00
Restricted General Fund – not to exceed $45,281.90
Unrestricted General Fund – not to exceed $3,200.00
Developer Fee Fund – not to exceed $8,200.00
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Approve and/or ratify the Contract Services Action Report 2015-16/04, as submitted.
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Approve and/or ratify the Contract Services Action Report 2015-16/04, as submitted.
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
September 15, 2015
Attachment
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated September 4, 2015. |
| Approve the Purchase Order Detail Report dated September 4, 2015. |
Purchase Order Report 09-15-2015
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| The following item contains the bid category, contractor, and the date the Board of Education approved the contract for the Replacement of Synthetic Turf and Track at the District Stadium at Irvine High School
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Bid Category
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Contractor
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Board Approval Date
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CMAS Bid
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Field Turf USA
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February 3, 2015
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The project is complete, and this contract is ready for acceptance by the Board of Education.
At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Hoffman
Board Agenda
September 15, 2015 |
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| Original Approved Contract $664,262.45 with 5% retention hold of $33,213.12 |
Accept the contract of the listed contractor for the Replacement of Synthetic Turf and Track at the District Stadium at Irvine High School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office.
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| Accept the contract of the listed contractor for the Replacement of Synthetic Turf and Track at the District Stadium at Irvine High School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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| The following item contains the bid category, contractor, and the date the Board of Education approved the contract for the Irvine High School Performing Arts Building Roofing Project
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Bid Category
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Contractor
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Board Approval Date
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Unit Cost Bid
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Commercial Roofing
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May 19, 2015
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The project is complete, and this contract is ready for acceptance by the Board of Education.
At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder's Office.
IUSD/Fogarty/Hoffman
Board Agenda
September 15, 2015 |
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| Original Approved Contract $217,440.00 with 5% retention hold of $10,872.00 |
| Accept the contract of the listed contractor for the Irvine High School Performing Arts Building Roofing Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Irvine High School Performing Arts Building Roofing Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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| The following item contains the bid category, contractor, and the date the Board of Education approved the contract for the Irvine High School Theatre Building Roofing Project.
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Bid Category
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Contractor
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Board Approval Date
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Unit Cost Bid
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Commercial Roofing
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May 19, 2015
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The project is complete, and this contract is ready for acceptance by the Board of Education.
At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Hoffman
Board Agenda
September 15, 2015 |
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| Original approved contract $132,166.00 with 5% retention hold of $6,608.30 |
| Accept the contract of the listed contractor for the Irvine High School Theatre Building Roofing Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Irvine High School Theatre Building Roofing Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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Pool supplies, such as, calcium chloride, muriatic acid, and liquid chlorine, are necessary items needed to keep the school site pools clean and functioning properly.
Pursuant to Public Contract Code section 20118, other school districts may purchase under another school district's contract when purchasing the same item, price, and under the same terms. This procedure is often referred to as "piggybacking".
Newport-Mesa Unified School District has extended Bid No. 100-15, Pool Supplies with Commercial Aquatic Services, Inc. through September 9, 2016.
Staff has reviewed the prices on this bid and finds these prices to be extremely competitive; therefore, recommends authorization be granted to acquire pool supplies using the Newport-Mesa Unified School District bid.
IUSD/Fogarty/Hoffman/Ragas
Board Agenda
September 15, 2015 |
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| Approximately $200,000 - site based custodial account. Savings is anticipated due to reduced pricing of bid. |
| Authorize the utilization of Newport-Mesa Unified School District Bid No. 100-15, Pool Supplies awarded to Commercial Aquatic Services, Inc. for the purchase of various chemicals through September 9, 2016. |
| Authorize the utilization of Newport-Mesa Unified School District Bid No. 100-15, Pool Supplies awarded to Commercial Aquatic Services, Inc. for the purchase of various chemicals through September 9, 2016. |
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Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Cypress Village and Oak Creek will attend Irvine Ranch Outdoor Education Center.
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School
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# of Days
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Cost Per Student
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Cypress Village
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4 |
$295 |
| Oak Creek |
4 |
$327 |
Turtle Rock, Portola Springs and Santiago Hills will attend Camp High Trails.
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School
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# of Days
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Cost Per Student
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Turtle Rock
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5 |
$240 |
| Portola Springs |
4 |
$220 |
| Santiago Hills |
5 |
$440 |
Eastshore and Meadow Park will attend Catalina Island Marine Institute.
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School
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# of Days
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Cost Per Student
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Eastshore
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5 |
$475 |
| Meadow Park |
5 |
$430 |
IUSD/Parham/Machesky
Board Agenda
September 15, 2015
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None |
| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Cypress Village
Turtle Rock
Portola Springs
Eastshore
Santiago Hills
Meadow Park
Oak Creek
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Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Cypress Village
Turtle Rock
Portola Springs
Eastshore
Santiago Hills
Meadow Park
Oak Creek |
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To align with Irvine Unified Schools District’s Continuous Improvements Efforts, Early Childhood Learning Center is applying for the California Quality Rating and Improvement Systems (QRIS) Block Grant to improve quality programming and investment in our students and staff. Early Childhood Learning Center operates a California State Preschool Program which renders them eligible to participate in the California QRIS Block Grant. The local block grant award eligibility is determined based on Quality Rating and Improvement Systems rating from the 2014-15 school year. Funding amounts are awarded based on the number of children served. Additional awards are granted to programs participating in ongoing Professional Learning Communities (PLCs). Early Childhood Learning Center is applying for the grant for the 2015-16 school year.
IUSD/Parham/Fleshman
Board Agenda
September 15, 2015 Attachment |
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| Contribution to IUSD of $24,000 - $107,200 based on star rating system. |
| Approve application submission to the Orange County Department of Education for the 2015-16 Quality Rating and Improvement Systems Block Grant. |
| Approve application submission to the Orange County Department of Education for the 2015-16 Quality Rating and Improvement Systems Block Grant. |
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QRIS Attachment
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| The Coastline Regional Occupational Program (ROP) conducts relevant and contemporary career preparation classes under the auspices of a joint powers agreement among five school districts: Irvine Unified, Huntington Beach Union, Newport-Mesa Unified, Saddleback Valley Unified, and Tustin Unified. These courses are broad-based in scope and sequence, job-market-demand driven, and held on high school campuses within the region.
Coastline ROP courses are open to both high school students and adults. Classes take place during the regular school day as well as in the evening. Classes are taught by either teachers working for a specific district or by instructors hired solely by the ROP.
Annually, following planning sessions with representatives from Coastline Regional Occupational Program and the Irvine Unified School District, the District enters into Interagency Agreements with the ROP to conduct career preparation courses on IUSD high school campuses.
ROP's classes and services represent two types of interagency agreements: Courses taught specifically by on-campus IUSD-contracted teachers and on-campus ROP personnel providing direct services specifically for IUSD high schools. These reimbursable expenses include salary, benefits, instructional supplies, equipment allocations, and when noted, special provisions. Under these agreements, either ROP reimburses IUSD for operating expenses related to on-campus IUSD contracted teaching personnel, or IUSD reimburses ROP for operating expenses related to on-campus ROP personnel providing direct services to our high schools (see attachment).
Coastline ROP classes not taught by our on-campus teachers are not included in the attachments, but are included in the ROP schedule of classes that is available online or through career centers located on each high school campus throughout the region.
IUSD/Parham/Tuominen
Board Agenda
September 15, 2015 Attachment |
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| No additional General Fund costs.
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Approve IUSD/Coastline ROP Interagency Agreements for 2015-16.
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Approve IUSD/Coastline ROP Interagency Agreements for 2015-16.
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ROP Interagency Agreement
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Title I is the largest federal aid program for our nation's schools. Title I funds are directed to qualifying schools with high levels of poverty. The goal of Title I is to assist schools in providing a quality education for every child and is designed to serve students most at risk of not meeting the state standards. Services are offered in English language arts and math.
Schools in Program Improvement (PI) year two that receive Title I funds must offer all currently enrolled students that participate in the Free & Reduced Meal Plan Program the option of Supplemental Educational Services (SES). SES provides additional academic opportunities designed to increase the academic achievement of the student and are provided outside the regular school day by state approved vendors.
The Supplemental Educational Services (SES) Master Contract allows the district to contract with outside vendors to provide tutoring services required under federal law for schools in Program Improvement year two. Required set aside funding would pay outside vendors to provide online, one-on-one or small group tutoring programs. Parents will be provided a list of eligible vendors to choose the program that would best meet the educational needs of their child.
With the commencement of the 2015-16 school year, IUSD begins its’ third year of participation in the Supplemental Educational Services Program. The Title 1 schools currently in Program Improvement Year 2 and that will be participating in the program are:
- Culverdale Elementary
- Springbrook Elementary
- University Park Elementary
IUSD/Parham/Schlichting
Board Agenda
September 15, 2015 |
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| Federal law requires that LEA’s set aside 10% of their Title 1 allocation to provide Supplemental Educational Services (SES) to students attending Title 1 schools in Program Improvement Year 2. IUSD has set aside $207,291.40 to support this required program. |
| Approve the Supplemental Educational Services Master Contract for the purpose of providing eligible students at Program Improvement Year 2 schools with tutoring services. |
| Approve the Supplemental Educational Services Master Contract for the purpose of providing eligible students at Program Improvement Year 2 schools with tutoring services. |
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
September 15, 2015
Attachment
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Approve field trips and excursions funded by donations as submitted.
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Approve field trips and excursions funded by donations as submitted.
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FieldTrips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
September 15, 2015
Attachment
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Approve and/or ratify the Certificated Personnel Action Report 2015-16/04 as submitted for Employment and Resignations.
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Approve and/or ratify the Certificated Personnel Action Report 2015-16/04 as submitted for Employment and Resignations.
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Certificated Personnel Action Report 2015-16/04
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
September 15, 2015
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2015-16/04 as submitted for Employment and Separations.
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Approve and/or ratify the Classified Personnel Action Report 2015-16/04 as submitted for Employment and Separations.
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Classified Personnel Action 2015-16/04
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons: • Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process. • Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team. • District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise. • Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements. Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
September 15, 2015 |
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$168,231.00 for the 2015-16 school year in special education related services.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize payment for special education related services in an amount not to exceed $5,100.00 for ongoing educational services to one family.
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
September 15, 2015
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$2,500.00 in special education related services.
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Approve agreement to settle four case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter the negotiated agreements.
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Approve agreement to settle four case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter the negotiated agreements.
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| Audiological services are necessary for a small number of students who are served by Irvine Unified School District. In the past, IUSD has contracted with individual audiologists whose services are in high demand for specific services for identified students. Recently, Orange County Office of Education was able to hire an audiologist to provide services for students who they serve. They are also able to provide services for students served by districts on a reasonable reimbursement basis. These services will be provided by a highly qualified and experienced audiologist.
IUSD/Parham/Hertig
Board Agenda
September 15, 2015
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$31,051.00 in special education related expenses.
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Authorize the Executive Director of Special Education to contract with and approve the Personnel Reimbursement Agreement with Orange County Superintendent of Schools to provide audiological services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District.
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Authorize the Executive Director of Special Education to contract with and approve the Personnel Reimbursement Agreement with Orange County Superintendent of Schools to provide audiological services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: PBIS Leadership Forum
Location: Rosemont, IL
Dates: October 22-23, 2015
Attendees: Marie Williams, Shari Markowitz
Cost: $1,800.00
Budget: 0100909424-5210
Event: ASHA Convention 2015
Location: Denver, CO
Dates: November 12-14, 2015
Attendees: Amber DiNicola, Katelyn Sibby, Hillary Tilden, Caitlin Bergman
Cost: $1,390.00
Budget: 0101703434-5210
IUSD/Walker
Board Agenda
September 15, 2015
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Marie Williams and Shari Markowitz to Rosemont, IL October 22-23, 2015 for $1,800.00;
2) Amber DiNicola, Katelyn Sibby, Hillary Tilden and Caitlin Bergman to Denver, CO November 12-14, 2015 for $1,390.00.
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Marie Williams and Shari Markowitz to Rosemont, IL October 22-23, 2015 for $1,800.00;
2) Amber DiNicola, Katelyn Sibby, Hillary Tilden and Caitlin Bergman to Denver, CO November 12-14, 2015 for $1,390.00. |
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Passed with a motion by Ira Glasky and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Resolution Item Nos. 16.b. – 16.c. |
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When DEA Agent Enrique Camarena was murdered by drug traffickers in 1985, citizens and community leaders joined forces to prevent drug use, and Red Ribbon week was born.
Today, the intent of the Red Ribbon Week observation in our district is to increase awareness of available education, programs and services that encourage safe, healthy choices by youth.
Irvine Unified School District, the City of Irvine, Irvine Police Department, parents and students have worked together to support the Red Ribbon Week theme of "Be You, Be IncREDible!"
School Red Ribbon Week activities for 2015 will vary by site. Parents are encouraged to take an active part in asset development, to bolster students’ ability and desire to choose a healthy lifestyle throughout their lives.
Community-based activities include Pennies for Prevention and other events.
During Red Ribbon week, citizens are invited to wear red ribbons or wristbands to symbolize a commitment to a healthy lifestyle.
IUSD/Parham/O'Neill
Board Agenda
September 15, 2015
Attachment |
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None. |
| Adopt Resolution No. 15-16-13 proclaiming October 19 - 23, 2015 Red Ribbon Week and encourage participation in related school and community activities. |
Adopt Resolution No. 15-16-13 proclaiming October 19 - 23, 2015 Red Ribbon Week and encourage participation in related school and community activities. Passed with a motion by Ira Glasky and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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| Adopt Resolution No. 15-16-13 proclaiming October 19 - 23, 2015 Red Ribbon Week and encourage participation in related school and community activities. |
| Michelle O'Neil, Coordinator of Guidance Resources introduced Shari Markowitz, Counselor on Special Assignment who is coordinating Red Ribbon Week this year. Shari shared that Red Ribbon week will be commencing on October 19th with a Walk to School Day on October 21st, all in collaboration with Irvine PTAs, Irvine Prevention Coalition, City of Irvine and the Irvine Police Department. Various activities are planned including wristbands and pledge cards for each elementary student and a Pennies for Prevention drive. |
Red Ribbon Week 2015 - Resolution
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School districts are required each year to adopt calculations indicating their budget does not exceed limitations imposed by Proposition 4 of the 1979 election (Gann Limitation). The purpose of this resolution is to establish the District’s appropriations limit for 2015-16 fiscal year and verify it does not exceed the limitations of Proposition 4.
IUSD/Fogarty/Lopez
Board Agenda
September 15, 2015
Attachments
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| Adopt Resolution No. 15-16-14 and declare that the appropriations in the budget for the 2015-16 fiscal year do not exceed the limitations imposed by Proposition 4. |
| Adopt Resolution No. 15-16-14 and declare that the appropriations in the budget for the 2015-16 fiscal year do not exceed the limitations imposed by Proposition 4. |
GANN Limit Report
Resolution No. 15-16-14 GANN Limit Adoption
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| School districts are required to adopt their final budgets by July 1st each year and are required to make adjustments to their budgets for the difference between the budget year estimated beginning fund balances and the actual ending fund balances of the prior fiscal year.
The budget year beginning fund balances reported in the adopted budget are estimates that need to be revised to reflect actual information after fiscal year end closing is complete and actual balances are available.
The attached Resolution No. 15-16-15 revises the beginning fund balances and is submitted for the Board’s approval.
IUSD/Fogarty/Lopez
Board Agenda
September 15, 2015
Attachment
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None.
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Adopt Resolution No. 15-16-15: 2015-16 Budget Revisions to Adjust 2014-15 Actual Fund Balance.
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| Adopt Resolution No. 15-16-15: 2015-16 Budget Revisions to Adjust 2014-15 Actual Fund Balance. |
Resolution No. 15-16-15 Budget Revisions
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All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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Certain modifications were required during the construction phase of the Irvine High School Classroom Addition project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.
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Change Order
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Description: Change Order Request No. 1
Bid Package No.: 13
Contractor: Minako America Corporation dba Minco Construction
Requested by: District
Reason: Modification of Data and A/V Systems
Amount: $15,274.00
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The original total contract amount for this project is $7,502,469.00. The total of all change orders is $82,112.00, or 1.09% of the project. The new total contract amount shall be $7,584,581.00.
IUSD/Fogarty/Okino
Board Agenda
September 15, 2015
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| $15,274.00 County School Facilities Fund/Fund 35/CFD 09-1 |
| Approve the listed change order in the amount of $15,274.00 at the Irvine High School Classroom Addition project. No change to the completion date. |
| Approve the listed change order in the amount of $15,274.00 at the Irvine High School Classroom Addition project. No change to the completion date. |
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| On March 3, 2015, the Board of Education approved the purchase of four (4) relocatable classrooms and one (1) shared commons area from Silver Creek Industries, Inc., and placement at Cypress Village Elementary School. This contract is substantially complete, and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
September 15, 2015 |
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| Accept the purchase and placement of four (4) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School as complete and authorize staff to file a Notice of Completion with the County Of Orange Recorder’s Office. |
| Accept the purchase and placement of four (4) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School as complete and authorize staff to file a Notice of Completion with the County Of Orange Recorder’s Office. |
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| On March 17, 2015, the Board of Education approved the purchase of six (6) relocatable classrooms from Silver Creek Industries, Inc., and placement at Jeffrey Trail Middle School.
This contract is substantially complete, and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
September 15, 2015
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| Accept the purchase and placement of six (6) relocatable classrooms at Jeffrey Trail Middle School as complete and authorize staff to file a Notice of Completion with the County Of Orange Recorder's Office. |
| Accept the purchase and placement of six (6) relocatable classrooms at Jeffrey Trail Middle School as complete and authorize staff to file a Notice of Completion with the County Of Orange Recorder’s Office. |
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| Ed Code Section 42100 requires that on or before September 15th of each year, the governing board shall approve an annual statement of all receipts and expenditures for the preceding fiscal year. This statement, referred to as “Unaudited Actuals,” is then filed with the Orange County Department of Education for review and submission to the Superintendent of Public Instruction on or before October 15th each year.
The Statement of Unaudited Actuals contains the financial activity for the fiscal year. Remaining fund balances can be reserved, held for specific program expenditures in the next fiscal year, or can be reallocated for other purposes according to budget priorities.
Projecting the Ending Fund Balance
When the 2015-16 IUSD budget was adopted in June 2015, the 2014-15 ending balances were projected for all funds using estimates of financial data available in early May. Actual activity is always different from projections for many reasons which may include:
- Revenues received too late in the year to be expended
- Schools and departments save for multi-year spending plans
- Savings due to vacant/unfilled positions
- Overlapping budget years (Federal and State governments operate on different fiscal years)
General Fund
The General Fund includes both unrestricted and restricted monies. The following summarizes the General Fund activity. Attachment A details General Fund Activity.
General Fund 2014-2015 (Unrestricted and Restricted)
Revenue/Transfers $262.9 million
Expense/Transfers $275.1 million
Change in Fund Balance $(12.2) million
2014-2015 Fund Balance
Beginning Fund Balance $58.5 million
Change in Fund Balance $(12.2) million
Ending Fund Balance $46.3 million
Ending Fund Balance Components
The ending fund balance is comprised of both unrestricted and restricted funds. IUSD is required to maintain a reserve for economic uncertainties. The current reserve level is 2 percent of total expenditures and transfers out.
Much of the $46.3 million ending fund balance has been designated for program allocations as directed by the Local Control Accountability Plan (LCAP) process or restricted for specific purposes. It must be emphasized that ending balances are one-time dollars and should not be allocated for on-going expenditures.
These are the major ending fund balance categories:
Unrestricted – Reserve for Economic Uncertainties $5.5 million
Unrestricted – Assigned $32.5 million
Restricted – Assigned $8.3 million
The following is a breakdown of the ending balance reserves:
Mandated Reserve
IUSD is mandated to have a Reserve for Economic Uncertainties as well as Revolving Cash and Stores Reserves. This category represents $6.1 million of the total ending balance.
Unrestricted Designated Reserves
These funds are designated for specific purposes including site and program carryover. The total amount in this category is $31.9 million. A portion of the designated reserve has been designated to fund future allocations as adopted in the 2015-16 Local Control Accountability Plan (LCAP).
Restricted Designated Reserves
The restricted reserve balance of $8.3 million belongs to specific programs and will be re-appropriated to those programs in the new budget year. These monies are associated with categorical programs and serve students and programs with specific needs.
Other Funds
Attachment B outlines other fund activity.
IUSD/Fogarty/Lopez
Board Agenda
September 15, 2015
Attachments |
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| Approval of 2014-15 Unaudited Actuals Financial Report. |
Approval of 2014-15 Unaudited Actuals Financial Report. Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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| Approval of 2014-15 Unaudited Actuals Financial Report. |
Assistant Superintendent Fogarty presented the 2014-15 Year End Financial Report, outlining revenues, expenses and final ending fund balances. The Financial Report is provided to the State and visible on the State's website. He advised that the Unrestricted ending fund balance increased by $3.5 million or about 1.6% of the budget; while Restricted ending fund balances increased by $1.8 million.
The Board discussed the workers’ compensation plan and commented on the savings the Risk Management Department has worked to achieve and commended Assistant Superintendent Fogarty, and his staff, for creation of the comprehensive Budget Book. |
Attachment A - Unaudited Actuals 2014-15
Attachment B - Unaudited Actuals 2014-15
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California Education Code 60119 and 60422(b) specifies that in order to receive funding in the Pupil Textbook and/or Instructional Materials Incentive Program and/or funding for instructional materials from any state source, the governing board shall hold a public hearing which encourages participation by teachers, members of the community, and bargaining unit leaders. A notice was printed in the Orange County Register on August 20, 2015, and August 27th, 2015, and in the Irvine World News on August 27, 2015, and September 3, 2015, announcing the public hearing. The public hearing notice was also posted ten days prior to the actual date in at least three public places at the district office.
The governing board shall make a determination, through a resolution, as to whether each pupil in each school in the district has, or will have prior to the end of the 2015-16 fiscal year, sufficient textbooks or instructional materials, or both, in each subject that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. In the context of the changes to Education Code 60119, the following definitions apply: “Sufficient textbooks or instructional materials” means that each pupil, including English Learners, has a standards-aligned textbook or instructional materials, or both, to use in class and to take home to complete required homework assignments. It does not require two sets of textbooks or instructional materials for each pupil. “Sufficient textbooks or instructional materials” does not include photocopied sheets from only a portion of a textbook or instructional materials copied to address a shortage.
Utilizing the Textbook Management System, district staff determined that all schools had sufficient textbooks and/or instructional materials that are aligned to the content standards adopted pursuant to Education Code Section 60605 and are consistent with the content and cycles of the curriculum framework adopted by the State Board in the core areas of Mathematics, Science, Science Laboratory equipment (9-12 inclusive), History/Social Science, English/Language Arts (including the English Language Development component of an adopted program), Foreign Language, Health, and Visual and Performing Arts.
IUSD/Parham/Machesky
Board Agenda
September 15, 2015
Attachment |
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| Adopt Resolution No. 15-16-12 Statement of Assurance for TK-12 Pupil Textbook and Instructional Materials Incentive Program for 2015-16. |
Adopt Resolution No. 15-16-12 Statement of Assurance for TK-12 Pupil Textbook and Instructional Materials Incentive Program for 2015-16. Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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| Adopt Resolution No. 15-16-12 Statement of Assurance for TK-12 Pupil Textbook and Instructional Materials Incentive Program for 2015-16. |
| President Brooks opened the public hearing at 7:33 p.m. and, receiving no comments, closed the public hearing at 7:34 p.m. |
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Absent Sharon Wallin.
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| The meeting was adjourned at 7:35 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Absent | Michael Parham |
| Absent | Sharon Wallin |
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