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Regular Meeting of the Board of Education
Irvine USD
October 06, 2015 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
Minutes:
Secretary Walker called the meeting to order at 5:02 p.m.

Motioned by Member Wallin and Seconded by Member Parham, Member Glasky was appointed Acting Board President.

Acting President Glasky appointed Member Parham as Acting Clerk.
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Minutes:
None.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
Minutes:
The Board adjourned to closed session at 5:04 p.m.
3.a. Conference with Legal Counsel - Anticipated Litigation (1 case) [Government Code Section 54956.9(b)]
Minutes:
The Board met with legal counsel to discuss anticipated litigation. 
3.b. Conference with Real Property Negotiator [Government Code Section 54956.8]
Quick Summary / Abstract:

Property:  Approximately 10 acres of land located in the Portola Springs area, more particularly, at the Northeast of Portola Parkway in the City of Irvine, County of Orange, California (“Property”).                   

Negotiating Parties:  Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel (“Buyer”); and Irvine Community Development Company, LLC, a Delaware limited liability company, real property negotiator Michael Le Blanc, Senior Vice President (“Seller”).

Under Negotiation: Instruction to Buyer’s real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Property.

Minutes:
The Board met with legal counsel to discuss negotiations relative to real property.
4. RECONVENE REGULAR MEETING - 6:30 PM
Minutes:
Acting President Glasky reconvened the meeting at 6:35 p.m.
5. PLEDGE OF ALLEGIANCE / ROLL CALL
Minutes:
The Pledge of Allegiance to the Flag of the United States of America was led by Member Wallin.

Members Present:
Ira Glasky
Michael Parham
Sharon Wallin

Members Absent:
Paul Bokota (excused)
Lauren Brooks (excused)

Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan

Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
Minutes:
Acting President Glasky reported on the nomination of Member Glasky by Member Wallin and Member Parham as Acting Board President and the appointment of Member Parham as Acting Clerk.

Acting President Glasky reported on the discussions in Closed Session.
7. APPROVAL OF MINUTES
Recommended Motion:
Approve the minutes of the following meeting(s), as presented:

September 15, 2015 - Regular Meeting
Actions:
Motion
Approve the minutes of the following meeting(s), as presented:

September 15, 2015 - Regular Meeting
Passed with a motion by Sharon Wallin and a second by Michael Parham.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Approve the minutes of the following meeting(s), as presented:

September 15, 2015 - Regular Meeting
Attachments:
Minutes - 091515
8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Actions:
Motion
Adopt agenda, as presented.

The Board adopted the agenda, as revised. Items removed from Consent Calendar for discussion and separate action: 20.b. Resolution No. 15-16-17: In Support of the Kindergarten Through Community College Public Education Facilities Bond Act of 2016
Passed with a motion by Sharon Wallin and a second by Michael Parham.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Adopt agenda, as presented.
9. SPECIAL PRESENTATIONS / RECOGNITIONS
9.a. Irvine Unified Council PTA
Quick Summary / Abstract:
Connie Stone, President
Minutes:
PTA Council President Connie Stone reported that IUCPTA are happy to support students and IUSD in their effort to support students and relayed some of the issues and concerns on the minds of parents concerning integrated math and equity throughout the district. She reported that IUCPTA had voted to support the potential bond and voted to begin educating the parent community. She thanked Brianne Ford, Chief Technology Officer for her efforts in selecting and implementing a visitor/volunteer management system and thanked Melissa DiScala who invited PTA to participate in IUSD’s Mental Health Collaborative.
9.b. Beacon Park School and Portola High School Facilities Update
Quick Summary / Abstract:
Kelvin Okino, Executive Director, Facilities and Construction
Minutes:
Kelvin Okino, Executive Director of Facilities, Planning and Construction introduced Ryan Zajda, Director of Construction Services who provided the Board with current construction photos of Beacon Park School and Portola High School and reported both projects are on schedule. A video showcasing a flyover of both projects was also shared.
10. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
Minutes:
Speaking to the topic of IATP Programming: Merri Jo Hooven, Rose Faley, Laurie Hall and Carolyn Boyle.

Mathew Lee, intern with Congresswoman Mimi Walters addressed the Board regarding Service Academy Night.

Ed Winchester, a Northwood High School parent, addressed the Board regarding student course placement concerns.
11. STUDENT BOARD MEMBER REPORTS
Minutes:
Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities.
12. SUPERINTENDENT'S REPORT
Minutes:
Superintendent Walker extended his congratulations to Ben Case, Northwood High School Music Teacher who was name one of 25 semifinalist for the Music Educator Award by the Recording Academy and Grammy Foundation. He shared that the District would be holding a dedication for Portola Springs Elementary on October 22nd, including an exclusive interactive tour for an array of education stakeholders and partners, followed by a special student oriented dedication on October 23rd for the Portola Springs students and their families. In closing he shared the District has been busy incorporating the investments proposed over the summer and have received a lot of positive feedback and noted the District will be starting the LCAP process again and will be reaching out to District stakeholders with a survey of their priorities soon.
13. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
Minutes:
Board Members Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.

Member Wallin requested an update on Integrated Math.
14. CONSENT CALENDAR
Actions:
Motion
Approve Consent Calendar Item Nos. 15.a. – 19.b. Passed with a motion by Sharon Wallin and a second by Michael Parham.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
15. CONSENT CALENDAR - Business Services
15.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00217279 through 00218183
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00006148 through 00006186
District 41, Irvine Child Care Project - Numbers 00003118 through 00003125
Revolving Cash - Numbers 41861 through 42040


IUSD/Fogarty/Payton
Board Agenda
October 6, 2015

Attachment
 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
10-06-15 Check Register Report
15.b. Contract Services Action Report 2015-16/05
Rationale:
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide legal and consulting services related to Section 5.6 (Contribution Amounts; Adjustment) of the Heritage Fields School Mitigation Agreement.

July 1, 2015 – June 30, 2016
Budget No.: 2500580481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Developer Fee Fund

CARRASCO, SUZANNE
Consultant to support Participating Teachers in the Induction Program.

July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund

DICKEY, JUDY
Consultant to support Participating Teachers in the Induction Program.

July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund

GOLDBERG, ROBIN, Ph.D.
Consultant to provide behavior therapy and consultation for a student with special needs.
(Previously Board Approved September 1, 2015.)

July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Budget No.: 0101757618-5811
Hertig/Special Education
Fee....................................................... not to exceed $3,300.00
Fee....................................................... not to exceed $15,840.00
Restricted General Fund

GUILLAUME, ANDREA
Consultant to present 50 Strategies of Active Teaching to Participating Teachers and Support Providers in the Induction Program.

December 1, 2015 – December 8, 2015
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $1,000.00
Unrestricted General Fund

JL SURVEYING, INC.
Consultant to provide construction surveying services for Heritage Fields K-8 School Project (Beacon Park K-8).
(Previously Board Approved February 17, 2015.)

February 18, 2015 – September 30, 2016
Budget No.: 3570190185-6114
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $61,000.00
Fee....................................................... not to exceed $73,000.00
County School Facilities Fund – Fund 35


ORANGE COUNTY SUPERINTENDENT OF SCHOOLS
Consultant to provide custom on-site professional development training on the topic of ECERS Centers and Meaningful Activities.

December 9, 2015 – December 9, 2015
Budget No.: 1202747110-5810
Hunter/Early Childhood Learning Center
Fee....................................................... not to exceed $550.00
Restricted General Fund

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS
Consultant to provide Instructional Services Program for the Leadership Development Program’s Teacher Leader Certification Academy.

July 1, 2015 – June 30, 2016
Budget No.: 0100920624-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $16,000.00
Restricted General Fund

PBISApps
Consultant to provide a web-based information system to collect, summarize and use student behavior data for decision making related to individual student behavioral interventions and supports.

July 1, 2015 – June 30, 2016
Budget No.: 0100909427-5831
O'Neill/Guidance Resources
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund

PIVER, DEBRA
Consultant to present at the Visual and Performing Arts Professional Learning Day.

August 24, 2015 – August 24, 2015
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $300.00
Restricted General Fund

PRIDE LEARNING CENTER, LLC
Consultant to provide individual English Language Arts (ELA) tutoring for a special education student.

September 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $16,125.00
Restricted General Fund

PROFESSIONAL PSYCHOLOGY GROUP, INC.
Consultant to provide a Psychoeducational Independent Educational Evaluation (IEE) for a student with special needs.

September 16, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education
Fee....................................................... not to exceed $3,600.00
Restricted General Fund

SIGMAnet, INC.
Consultant to provide support to IUSD Chromebook deployments.  Consultant will unbox, configure, deliver and complete network setup of 1,400 Chromebooks and peripheral equipment.

October 7, 2015 – December 31, 2015
Budget No.: 0100949426-5810
Ford/Information Services
Fee....................................................... not to exceed $65,000.00
Unrestricted General Fund

STEPPING STONES THERAPY, INC.
Consultant to provide individual speech/language therapy services for a special education student.

September 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $12,000.00
Restricted General Fund

TRYON, LYNDA
Consultant to support Participating Teachers in the Induction Program.

July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund

YOPP SLOWIK, HALLIE
Consultant to present 50 Strategies of Active Teaching to Participating Teachers and Support Providers in the Induction Program.

December 1, 2015 – December 8, 2015
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $1,000.00
Unrestricted General Fund

ZANUTTO, DANIEL
Consultant to present at the Visual and Performing Arts Professional Learning Day.

August 24, 2015 – August 24, 2015
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $300.00
Restricted General Fund


IUSD/Fogarty/Payton
Board Agenda
October 6, 2015


 
Financial Impact:
County School Facilities Fund – not to exceed $12,000.00
Restricted General Fund - not to exceed $61,415.00
Unrestricted General Fund – not to exceed $137,000.00
Developer Fee Fund – not to exceed $10,000.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2015-16/05, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2015-16/05, as submitted.
15.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
October 6, 2015

Attachment

 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated September 24, 2015.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated September 24, 2015.
Attachments:
10-06-15 Purchase Order Detail Report
16. CONSENT CALENDAR - Education Services
16.a. Field Trips and Excursions
Rationale:

District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program.  If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided.  The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval.  These trips fall with district overnight field trip restrictions.  District liability will apply.

IUSD/Parham
Board Agenda
October 6, 2015

Attachment

 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.

Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
FieldTrips
17. CONSENT CALENDAR - Human Resources
17.a. Certificated Personnel Action Report 2015-16/05
Rationale:
The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.


IUSD/O'Donovan/Krumes
Board Report
October 6, 2015

Attachment
 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2015-16/05 as submitted for Employment, Resignation and Approve Compensation for Temporary Nursing Services.
Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2015-16/05 as submitted for Employment, Resignation and Approve Compensation for Temporary Nursing Services.

Attachments:
Certificated Personnel Action Report 2015-16/5
17.b. Classified Personnel Action Report 2015-16/05
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.


IUSD/O'Donovan/Baum
Board Agenda
October 6, 2015

Attachment


 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2015-16/05 as submitted for Employment, Retirements and Separation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2015-16/05 as submitted for Employment, Retirements and Separation.
Attachments:
Classified Personnel Action Report 2015-16/5
18. CONSENT CALENDAR - Special Education
18.a. Payment for Nonpublic School/Agency Services for Special Education
Rationale:
The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
October 6, 2015
 
Financial Impact:
$155,065.68 for the 2015-16 school year in special education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
18.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
October 6, 2015
 
Financial Impact:
$59,000 in Special Education Related Services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $59,000 for ongoing educational services to two families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $59,000 for ongoing educational services to two families.
18.c. Payment in Accordance with the Terms of the Settlement Agreement(s)
Rationale:
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
October 6, 2015
 
Financial Impact:
$89,421.00 special education related services.
Recommended Motion:
Approve agreement to settle seven case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
Quick Summary / Abstract:
Approve agreement to settle seven case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
19. CONSENT CALENDAR - Superintendent
19.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:

Event: National State Development and Training Assoc.
Location: Denver, CO
Dates: October 4-7, 2015
Attendees: Catherine Holmes
Cost: $2,045.00
Budget: 0100909320-5210

Event: CADRE's 6th National Symposium
Location: Eugene, OR
Dates: October 19-23, 2015
Attendees: Melanie Hertig, Jan Benner and Jennifer O'Malley
Cost: $4,840.00
Budget: 0101703420-5210

Event: Lighting Dimension International
Location: Las Vegas, NV
Dates: October 23-25, 2015
Attendees: James Adling and Brian Des Palmes
Cost: $1,630.00
Budget: 0100909320-5210

Event: The Ron Clark Academy Experience
Location: Atlanta, GA
Dates: November 12-13, 2015
Attendees: Courtney Hinshaw
Cost: $346.20
Budget:0111812524-5210

Event: The Daily 5 Workshop
Location: Las Vegas, NV
Dates: November 14, 2015
Attendees: Linda Pape, Kim Howell, Chelsea Favaro, Tani Robinson and Laura Orlandi
Cost: $2,480.32
Budget: 0116620610-5210

Event: Learning Forward Conference
Location: National Harbor, MD
Dates: December 5-9, 2015
Attendees: Kristen Winn and Michele Ogden
Cost: $3,766.00
Budget: 0100909320-5210


IUSD/Walker
Board Agenda
October 6, 2015



 
Recommended Motion:
Approve/ratify out-of-state conference attendance for staff, as follows: 1) Catherine Holmes to Denver, CO October 4-7, 2015 for $2,045.00; 2) Melanie Hertig, Jan Benner and Jennifer O'Malley to Eugene, OR October 19-23, 2015 for $4,840.00; 3) James Adling and Brian Des Palmes to Las Vegas, NV October 23-25, 2015 for $1,630.00; 4) Courtney Hinshaw to Atlanta, GA November 12-13, 2015 for $346.20; 5) Linda Pape, Kim Howell, Chelsea Favaro, Tani Robinson and Laura Orlandi to Las Vegas, NV November 14, 2015 for $2,480.32; 6) Kristen Winn and Michele Ogden to National Harbor, MD December 5-9, 2015 for $3,766.00.
Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows: 1) Catherine Holmes to Denver, CO October 4-7, 2015 for $2,045.00; 2) Melanie Hertig, Jan Benner and Jennifer O'Malley to Eugene, OR October 19-23, 2015 for $4,840.00; 3) James Adling and Brian Des Palmes to Las Vegas, NV October 23-25, 2015 for $1,630.00; 4) Courtney Hinshaw to Atlanta, GA November 12-13, 2015 for $346.20; 5) Linda Pape, Kim Howell, Chelsea Favaro, Tani Robinson and Laura Orlandi to Las Vegas, NV November 14, 2015 for $2,480.32; 6) Kristen Winn and Michele Ogden to National Harbor, MD December 5-9, 2015 for $3,766.00.
19.b. Gifts
Rationale:

The site listed has been offered the following gift: 

School: Rancho San Joaquin Middle School
Donation: $640.00
Donor:  Wells Fargo Foundation's Matching Gift Program


IUSD/Walker
Board Agenda
October 6, 2015

 
Recommended Motion:
Accept gift(s) to the District, as listed.
Quick Summary / Abstract:
Accept gift(s) to the District, as listed.
20. CONSENT CALENDAR RESOLUTIONS - Roll Call
Actions:
Motion
Approve Consent Calendar Resolution Item Nos. 20.a. – 20.b. Passed with a motion by Michael Parham and a second by Sharon Wallin.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
20.a. Resolution No. 15-16-16: Declaring CFD 09-1's Official Intent to Reimburse Project Expenditures with Bond Proceeds and Related Actions
Rationale:
On May 29, 2014, the District closed escrow on the site of the future Planning Area 5B Elementary School (PA 5B ES) in the Eastwood Village development.  District facility staff along with the project’s construction management firm and architect; have developed a construction schedule with a summer 2017 completion and a fall 2017 scheduled school opening.  In order to meet critical timelines, the initial construction phase is set to begin in early 2016.   The District finance team has begun discussion and analysis on the needed bond issuance and sizing for the construction of the PA 5B ES.

Currently, the bond issuance is anticipated in winter 2016 and is estimated at approximately $50 million.  Proceeds will be sufficient to cover the construction costs to construct the PA 5B ES.

The attached resolution will allow CFD 09-1 to reimburse the District for project costs incurred prior to the issuance of the bonds.


IUSD/Fogarty
Bond Agenda
October 6, 2015

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District (CFD) No. 09-1, adopt Resolution No. 15-16-16 authorizing the reimbursement of project expenditures paid or incurred with CFD No. 09-1 bond proceeds.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District (CFD) No. 09-1, adopt Resolution No. 15-16-16 authorizing the reimbursement of project expenditures paid or incurred with CFD No. 09-1 bond proceeds.
Attachments:
Resolution No. 15-16-16 CFD 09-1 Declaring Its Official Intent to Reimburse
20.b. Resolution No. 15-16-17: In Support of the Kindergarten Through Community College Public Education Facilities Bond Act of 2016
Rationale:
The Kindergarten through Community College Public Education Facilities Bond Act of 2016 provides for renovation and upgrade of existing classrooms, construction of new classrooms to accommodate growth, and for career technical education facilities to provide job training to meet the trained workforce needs of California’s employers.  The State is currently out of school facility funds and cannot provide the State match for almost $2 billion in projects filed under current law.  Currently, the Irvine Unified School District has over $35,000,000 in current and future districtwide modernization eligibility over the next ten years and an additional $220,000,000 in new construction funds which have been submitted to OPSC and are currently waiting for funding approval.  Under this bond act, State matching funds will be available as a contribution to eligible projects.


IUSD/Fogarty/Okino
Board Agenda
October 6, 2015

Attachment
 
Financial Impact:
None
Recommended Motion:
Adopt Resolution No. 15-16-17, in support of the Kindergarten through Community College Public Education Facilities Bond Act of 2016.
Quick Summary / Abstract:
Adopt Resolution No. 15-16-17, in support of the Kindergarten through Community College Public Education Facilities Bond Act of 2016.
Minutes:
The request to pull item 20. b. Resolution No. 15-16-17 was withdrawn. The item was approved as part of the Consent Calendar Resolutions.
Attachments:
Res No. 15-16-17 Public Education Facilities Bond Act of 2016
21. FACILITIES CONSENT CALENDAR
Actions:
Motion
Approve Facilities Consent Calendar Item Nos. 21.a. – 21.d. Passed with a motion by Sharon Wallin and a second by Michael Parham.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
21.a. Annual Renewal/Award Contract Bid Package No. R-01 Purchase of Relocatable Buildings
Rationale:
On August 23, 2011, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc., for the purchase of future relocatable buildings within the Irvine Unified School District for a five (5) year period, renewable annually.

As the fourth year period is set to expire, District staff would like to recommend an additional one (1) year renewal.

The renewal of this contract allows the District to avoid price fluctuations associated with market conditions while still allowing flexibility to use piggy-back bids that offer a more competitive price for a specific and unique need.

This bid was formulated with combinations of alternative features to allow for flexibility when needed.  The Orange County Department of Education Legal Counsel has reviewed and approved this contract.


IUSD/Fogarty/Okino
Board Agenda
October 6, 2015



 
Financial Impact:
Funding may be provided by various categories, including, but not limited to:  County School Facilities Fund, Developer Fees, CFD and Special Reserves.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc., for the renewal of Bid Package No. R-01 Purchase of Relocatable Buildings, as needs are identified for a time period of up to one (1) additional year, renewable on an annual basis.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc., for the renewal of Bid Package No. R-01 Purchase of Relocatable Buildings, as needs are identified for a time period of up to one (1) additional year, renewable on an annual basis.
21.b. Change Order Request - Irvine High School Classroom Addition Project
Rationale:
Certain modifications were required during the construction phase of the Irvine High School Classroom Addition project, which require a change order.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.

Change Order

Description:  Change Order Request No. 2

Bid Package No.:  4 Concrete, Masonry and Waterproofing

Contractor:  Inland Building Construction Companies, Inc.

Requested by:  District

Reason:  Additional Reinforcing and Concrete

Amount:  $9,004.00

The original total contract amount for this project is $7,502,469.00.  The total of all change orders is $119,733.00, or 1.6% of the project.  The new total contract amount shall be $7,622,202.00.

IUSD/Fogarty/Okino
Board Agenda
October 6, 2015

 
Financial Impact:
$9,004.00  County School Facilities Fund/Fund 35/CFD 09-1
Recommended Motion:
Approve the listed change order in the amount of $9,004.00 for the Irvine High School Classroom Addition project.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $9,004.00 for the Irvine High School Classroom Addition project.  No change to the completion date.
21.c. Change Order Requests - Portola High School
Rationale:
Certain modifications were required during the construction phase of the Portola High School project, which require a change order.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Orders

Description:  Change Order Request No. 3

Bid Package No.:  07-1 Metal Roofing and Sheet Metal

Contractor:  Challenger Sheet Metal, Inc.

Requested by:  District

Reason:  Installation of Sheet Metal Pad Covers at Refrigeration Platform and Condensing Units

Amount:  $13,462.00

Description:  Change Order Request No. 4

Bid Package No.:  22-1 Plumbing

Contractor:  Verne’s Plumbing, Inc.

Requested by:  District

Reason:  Plumbing Modifications at Science Building

Amount:  $20,020.00

The total contract amount awarded for the project to date is $121,243,315.75.  The total of all change orders is $1,108,172.00 or .91% of the project.   The new total of all contract amounts shall be $122,351,487.75.

IUSD/Fogarty/Okino
Board Agenda
October 6, 2015

 
Financial Impact:
$33,482.00  CFD 09-1
Recommended Motion:
Approve the listed change orders in the amount of $33,482.00 for the Portola High School project as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $33,482.00 for the Portola High School project as listed. No change to the completion date.
21.d. Receive Bids/Award Contracts - Beacon Park K-8 School, Gymnasium Project
Rationale:
Bids were opened and publicly read aloud at 2:00 p.m. on September 17, 2015.

The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.

Bid Category

Number of Bids

Range of Bids

No. 24  General Construction

6

$1,691,500.00 - $2,396,900.00

No. 25  Earthwork, Concrete & Steel

5

$999,000.00 - $1,435,000.00

No. 26  Drywall, Plaster, Insulation & T-Bar

3

$405,585.00 - $502,609.00

No. 27  HVAC

9

$230,000.00 - $388,123.00

No. 28  Plumbing & Fire Sprinkler

6

$390,000.00 - $869,485.00

No. 29  Electrical

5

$844,900.00 - $1,277,000.00

No. 30  Roofing & Sheet Metal

6

$408,000.00 - $549,000.00

Staff is recommending the Board take action on the following items:

1)  The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category.  Staff has verified references and bid documentation.

Bid Category

Contractor

Bid Amount

No. 24  General Construction

Inland Building Construction, Inc.

$1,691,500.00

No. 25  Earthwork, Concrete & Steel

Bogh Engineering, Inc.

$999,000.00

No. 26  Drywall, Plaster, Insulation & T-Bar

Caston, Inc.

$405,585.00

No. 27  HVAC

All Star Air Systems, Inc.

$230,000.00

No. 28  Plumbing & Fire Sprinkler

JPI Development Group, Inc.

$390,000.00

No. 29  Electrical

Construction Electric

$844,900.00

No. 30  Roofing & Sheet Metal

Sylvester Roofing Co., Inc.

$408,000.00


IUSD/Fogarty/Okino
Board Agenda
October 6, 2015

 
Financial Impact:
$4,968,985.00    County School Facilities Fund/Developer Fees (to be reimbursed by Heritage Fields El Toro, LLC)
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contracts for the Beacon Park K-8 School, Gymnasium project for each bid category as listed.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contracts for the Beacon Park K-8 School, Gymnasium project for each bid category as listed.
22. ITEMS REMOVED FROM THE CONSENT CALENDAR
23. ITEMS OF BUSINESS
23.a. Public Disclosure of the Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the California School Employees Association (Chapter 517)
Rationale:
Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement.  Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.  

Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement and the signed Certification be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification.  The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.

The attached Public Disclosure of the Collective Bargaining Agreement and signed Certification, certifies that the District can meet the obligations of the Collective Bargaining Agreement.

IUSD/Fogarty
Board Agenda
October 6, 2015

Attachment
 
Financial Impact:
4% increase on the salary schedule and a 2% one-time off schedule for a total net fiscal impact of $3,095,541 for the 2015-16 school year.

Additionally, the District will continue to bargain the terms of an equivalent of a 0.5% enhancement to total compensation for a total net fiscal impact of $257,962 for the 2016-17 school year.


Recommended Motion:
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the California School Employees Association (Chapter 517).
Actions:
Motion
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the California School Employees Association (Chapter 517).
Passed with a motion by Sharon Wallin and a second by Michael Parham.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the California School Employees Association (Chapter 517).
Attachments:
OCDE AB 1200 Public Disclosure of Collective Bargaining Agreement
23.b. Ratification of Agreement Between the Irvine Unified School District and the California School Employees Association (Chapter 517) for 2015-16
Rationale:
The Irvine Unified School District and the California School Employees Association (Chapter 517) met to negotiate as required by the Educational Employment Relations Act (EERA) and as outlined in Government Code 3547.5.  The terms of the Tentative Agreement settle contract matters on total compensation for the period of July 1, 2015 through June 30, 2016. The terms of the settlement are made available to the public and to the County Office of Education, as required in accordance with AB 1200 (Statutes of 1991, Chapter 1213) and Government Code 3547.5. The Tentative Agreement ratification process was scheduled by the California School Employees Association (Chapter 517) on September 17, 2015.  The following modifications to the Agreement with the California School Employees Association (Chapter 517) are presented to the Board for approval for the 2015-16 school year:

Tentative Agreement

Article 8- Compensation and Related Benefits

8.1 - Effective July 1, 2015, the salary schedule shall be increased by 4% and paid on the first possible regular pay warrant for the 2015-16 school year.  In addition, there shall be a one-time 2% off scheduled payment, based on the 2015-16 salary schedule to be paid in one (1) increment prospectively (not retroactively) on the February 10th, 2016 pay warrant. This increment will be applied to the pay warrant of those employed by the District on January 1, 2016.

The parties continue to bargain the terms of an equivalent of a 0.5% enhancement to total compensation for 2016-17.  This does not limit the parties to other discussions about total compensation for 2016-17.

8.4.2 - Effective on the first possible regular pay warrant for the 2015-16 school year, classified employees will be granted $40.59 per month salary increased beginning after six (6) full years of service and continuing each year until reaching a cumulative maximum of $405.90 per month.  For part-time employees, longevity pay shall be granted and shall accumulate on a pro-rata basis.

IUSD/O'Donovan
Board Agenda
October 6, 2015

Attachment
 
Financial Impact:
4% increase on the salary schedule and a 2% one-time off schedule for a total net fiscal impact of $3,095,541 for the 2015-16 school year.

Additionally, the District will continue to bargain the terms of an equivalent of a 0.5% enhancement to total compensation for a total net fiscal impact of $257,962 for the 2016-17 school year.

Recommended Motion:
Approve the Tentative Agreement between the Irvine Unified School District and the California School Employees Association (Chapter 517) on compensation and related benefits.
Actions:
Motion
Approve the Tentative Agreement between the Irvine Unified School District and the California School Employees Association (Chapter 517) on compensation and related benefits. Passed with a motion by Sharon Wallin and a second by Michael Parham.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Approve the Tentative Agreement between the Irvine Unified School District and the California School Employees Association (Chapter 517) on compensation and related benefits.
Minutes:
Speaking to the topic:
Janelle Cranch, CSEA President
Attachments:
Ratification Agmt 2015-16
23.c. Adult Education Consortium Program
Rationale:
Assembly Bill 86 (AB 86) outlines expectations for consortium development as well as planning and implementation requirements to establish the Adult Education Consortium Program. The intent of AB 86 is to expand and improve the provision of adult education, via these consortia, with incremental investments starting with the 2015-16 fiscal year.

One of the requirements of the Adult Education Consortium Program is to designate a Board appointed district representative to the Consortium.  This representative will bring information back to the district and make recommendations to the Board for action.  In the future, this will be done through an MOU process.


IUSD/Parham
Board Agenda
October 6, 2015

 
Financial Impact:
No impact to the General Fund.
Recommended Motion:
Appoint Rebecca Roberts, Director, Alternative Education, as district representative to the Adult Education Consortium effective immediately, with term to expire June 30, 2016.

Appoint Cassie Parham, Assistant Superintendent, Education Services, as at-large representative effective immediately, with term to expire June 30, 2016.

Actions:
Motion
Appoint Rebecca Roberts, Director, Alternative Education, as district representative to the Adult Education Consortium effective immediately, with term to expire June 30, 2016.

Appoint Cassie Parham, Assistant Superintendent, Education Services, as at-large representative effective immediately, with term to expire June 30, 2016. Passed with a motion by Michael Parham and a second by Sharon Wallin.

Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Appoint Rebecca Roberts, Director, Alternative Education, as district representative to the Adult Education Consortium effective immediately, with term to expire June 30, 2016.

Appoint Cassie Parham, Assistant Superintendent, Education Services, as at-large representative effective immediately, with term to expire June 30, 2016.

24. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
Minutes:
None.
25. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
Minutes:
None.
26. ADJOURNMENT
Actions:
Motion
The meeting was adjourned at 7:31 p.m. Passed with a motion by Michael Parham and a second by Sharon Wallin.
Vote:
Absent Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
10/6/2015 5:02:00 PM ( Original )
AbsentPaul Bokota
AbsentLauren Brooks
PresentIra Glasky
PresentMichael Parham
PresentSharon Wallin

The resubmit was successful.