Regular Meeting of the Board of Education
Irvine USD
October 20, 2015 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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| President Brooks called the meeting to order at 5:02 p.m. |
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Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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| The Board adjourned to closed session at 5:03 p.m. |
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The Board discussed one student discipline issue.
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Property: Approximately 10 acres of land located in the Portola Springs area, more particularly, at the Northeast of Portola Parkway in the City of Irvine, County of Orange, California (“Property”). Negotiating Parties: Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel (“Buyer”); and Irvine Community Development Company, LLC, a Delaware limited liability company, real property negotiator Michael Le Blanc, Senior Vice President (“Seller”). Under Negotiation: Instruction to Buyer’s real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Property. |
| The Board met with legal counsel to discuss negotiations relative to real property. |
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| President Brooks reconvened the meeting at 6:30 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Samantha Kosai.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Brooks reported on the discussion in Closed Session. |
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The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Hornig
Board Agenda
October 20, 2015 |
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| Approve the staff recommendation to expel Case No. 01H-1516 through the end of the first semester of the 2015-16 school year and the second semester of the 2015-16 school year; however, the expulsion order is to be suspended through June 2016. |
Approve the staff recommendation to expel Case No. 01H-1516 through the end of the first semester of the 2015-16 school year and the second semester of the 2015-16 school year; however, the expulsion order is to be suspended through June 2016. Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the staff recommendation to expel Case No. 01H-1516 through the end of the first semester of the 2015-16 school year and the second semester of the 2015-16 school year; however, the expulsion order is to be suspended through June 2016. |
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Approve the minutes of the following meeting(s), as presented:
October 6, 2015 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
October 6, 2015 - Regular Meeting
Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
October 6, 2015 - Regular Meeting
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Minutes - 100615
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Paul Bokota and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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| Merri Jo Hooven, addressed the Board regarding IATP Programming. |
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| Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities. |
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| Superintendent Walker updated the Board on upcoming important events, including the October 21st Orientation of a proposed School Facilities Improvement District for a potential bond, and a tour and dedication of the Portola Springs Elementary School on October 22nd. He extended his congratulations and appreciation to IPSF and those who sponsored the IPSF Spirit of Excellence Gala for such a successful event. He reported that the District participated in the Great California Shakeout on October 15th, and with the assistance of Risk Manager, Dr. Stephen Bayne, the District continues to perfect its emergency programming and expand its communication abilities. In closing, he reported on the commencement of the LCAP season with the opening of the District goals survey which was distributed to all district stakeholders on October 15th, he added, to date, 1,100 responses to the survey had been received. |
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| Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation. |
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Approve Consent Calendar Item Nos. 15.a. – 19.b. Passed with a motion by Paul Bokota and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00218184 through 00219178
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00006187 through 00006222
District 41, Irvine Child Care Project - None
Revolving Cash - Numbers 42041 through 42110
IUSD/Fogarty/Payton
Board Agenda
October 20, 2015
Attachment
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Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Check Register Report 10-20-15
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CAVAZZI, DEIDRE
Consultant to provide choreography for the Dance III class at Irvine High School for the December Concert.
October 13, 2015 – November 12, 2015
Budget No.: 0160070010-5810
Colunga/Irvine High School
Fee....................................................... not to exceed $375.00
Restricted General Fund
FERNANDEZ, MICHAEL
Consultant to provide coordinating and supporting athletic trainers in their work with student athletes.
September 1, 2015 – June 30, 2016
Budget No.: 0100911710-5811
Tuominen/Ed Services
Fee....................................................... not to exceed $5,000.00
Unrestricted General Fund
HENRY, VALERIE
Consultant to provide eight three-hour sessions of professional learning for the Math Department.
November 3, 2015 – January 19, 2016
Budget No.: 0102220624-5811
Winn/Education Services
Fee....................................................... not to exceed $10,400.00
Restricted General Fund
JL SURVEYING, INC.
Consultant to provide construction surveying services for the Maintenance and Operations Modernization project.
October 21, 2015 – June 30, 2017
Budget No.: 0100586185-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $45,000.00
Community Facilities District – CFD 86-1
MOORE, BETH
Consultant to provide individual vision services and assessments for special education students.
October 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,600.00
Restricted General Fund
MULHAUPT, PATRICIA
Consultant to provide coaching and administrative support to elementary principals.
November 1, 2015 – June 30, 2016
Budget No.: 0100900420-5811
Machesky/Elementary Education
Fee....................................................... not to exceed $40,000.00
Unrestricted General Fund
SCHOOL CONSTRUCTION COMPLIANCE, LLC
Consultant to provide Labor Compliance monitoring with regard to the Compliance Monitoring Unit requirements as designated by Assembly Bill 436 (AB 436) for the Maintenance and Operations Modernization project.
October 21, 2015 – June 30, 2017
Budget No.: 0100586185-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $15,000.00
Community Facilities District – CFD 86-1
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide material and soils special inspection and testing services for the Maintenance and Operations Modernization project.
October 21, 2015 – June 30, 2017
Budget No.: 0100586185-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $210,000.00
Community Facilities District – CFD 86-1
THOMAS, JAMES
Consultant to provide training services for the Visual and Performing Arts facilitators.
September 30, 2015 – June 30, 2016
Budget No.: 0100958424-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $3,000.00
Restricted General Fund
TRUE NORTH RESEARCH, INC.
Consultant to design, conduct, and analyze an unbiased, statistically reliable evaluation of voters’ interest in supporting a local bond measure (SFID) through survey as well as determine how best to package a measure for success.
October 21, 2015 – December 31, 2015
Budget No.: 2500565081-5811
Fogarty/Business Services
Fee....................................................... not to exceed $27,840.00
Developer Fee Fund – Fund 25
TUASON, ANTHONY
Consultant to provide choreography for dance students at Irvine High School.
August 28, 2015 – September 7, 2015
Budget No.: 0160070010-5810
Colunga/Irvine High School
Fee....................................................... not to exceed $375.00
Restricted General Fund
WestEd
Consultant to provide the materials for the California Healthy Kids Survey (distributed to Grades 7, 9, and 11) in order to obtain data to support and improve program, school, and community efforts to meet student needs.
September 30, 2015 – June 30, 2016
Budget No.: 0102562320-5811
O'Neill/Guidance Resources
Fee....................................................... not to exceed $6,000.00
Restricted General Fund
YOPP EDWARDS, RUTH
Consultant to present 50 Strategies of Active Teaching to Induction Participating Teachers and Support Providers.
December 1, 2015 – December 8, 2015
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $1,000.00
Unrestricted General Fund
IUSD/Fogarty/Payton
Board Agenda
October 20, 2015
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Community Facilities District – not to exceed $270,000.00
Developer Fee Fund – not to exceed $27,840.00
Restricted General Fund - not to exceed $25,750.00
Unrestricted General Fund – not to exceed $46,000.00
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| Approve and/or ratify the Contract Services Action Report 2015-16/06, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/06, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
October 20, 2015
Attachment
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated October 9, 2015. |
Approve the Purchase Order Detail Report dated October 9, 2015.
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Purchase Order Report 10-20-15
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A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District's claims administrator.
IUSD/Fogarty/Bayne
Board Agenda
October 20, 2015
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| Deny the claim for damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
| Deny the claim for damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
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School sites and programs have an ongoing need to purchase computer systems, software and related equipment. Because of the anticipated high-demand for technology equipment and the rapidly changing nature of technology, piggybacking on nationally negotiated contracts allows IUSD to operate efficiently and procure equipment at low cost.
The Irvine Unified School District will purchase computer equipment, software, peripherals and related services from Dell Marketing L.P., and authorized resellers, pursuant to the California Participating Addendum Number 7-15-70-34-003 to the WSCA-NASPO Cooperative Purchasing Program Master Agreement Number MNWNC-108 awarded to Dell Marketing L.P.. The Master Price Agreement was awarded in response to Minnesota and WSCA Request for Proposals (RFP) to Dell Marketing L.P. The contract and California Participating Addendum allows Dell Marketing L.P. to utilize Authorized Resellers to directly receive purchase orders, invoice customers and receive payment on behalf of Dell Marketing L.P.
The initial term of the Master Agreement and Participating Addendum expires March 31, 2017. Lead State (Minnesota) amendments to extend the term of the Master Agreement are automatically incorporated into the California Participating Amendment.
IUSD/Fogarty/Ford
Board Agenda
October 20, 2015
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General Fund and Restricted Funding Sources – amount of expenditure undetermined. School sites and programs make purchases within budget allocation amounts. Savings is anticipated, due to reduced pricing of bid.
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| Authorize the purchase of computer equipment, software, peripherals and related services from Dell Marketing L.P., and authorized resellers, pursuant to the California Participating Addendum Number 7-15-70-34-003 to the WSCA-NASPO Cooperative Purchasing Program Master Agreement Number MNWNC-108 awarded to Dell Marketing L.P. |
| Authorize the purchase of computer equipment, software, peripherals and related services from Dell Marketing L.P., and authorized resellers, pursuant to the California Participating Addendum Number 7-15-70-34-003 to the WSCA-NASPO Cooperative Purchasing Program Master Agreement Number MNWNC-108 awarded to Dell Marketing L.P. |
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As a result of the Williams Settlement, Ed. Code 35186(d) requires "A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records."
Quarter 1 Report (July 1 - September 30, 2015)
- Deficiency of instructional materials: zero complaints
- Emergency or urgent facilities conditions: zero complaints
- Teacher vacancy or misassignment: zero complaints
IUSD/Parham
Board Agenda
October 20, 2015
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| For information. |
| For information. |
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| Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Stonegate will attend Camp High Trails
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School
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# of Days
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Cost Per Student
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Stonegate
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5 |
$320 |
Springbrook will attend Irvine Ranch Outdoor Education Center
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School
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# of Days
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Cost Per Student
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Springbrook
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5 |
$365 |
IUSD/Parham/Machesky
Board Agenda
October 20, 2015 |
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None |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Stonegate
Springbrook |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Stonegate
Springbrook |
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the following field trips were received for approval. These trips fall within District overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
October 20, 2015
Attachment
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| Approve field trips and excursions funded by donations as submitted. |
| Approve field trips and excursions funded by donations as submitted. |
Field Trips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
October 20, 2015
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/06 as submitted for Employment, Temporary to Probationary Status and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/06 as submitted for Employment, Temporary to Probationary Status and Resignations. |
Certificated Personnel Action Report 2015-16/06
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
October 20, 2015
Attachment |
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| Approve and/or ratify the Classified Personnel Action Report 2015-16/06 as submitted for Employment and Resignations. |
| Approve and/or ratify the Classified Personnel Action Report 2015-16/06 as submitted for Employment and Resignations. |
Classified Personnel Action Report 2015-16/6
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
October 20, 2015
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$222,852.00 for the 2015-16 school year in special education related services.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
October 20, 2015
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| $13,500.00 special education related services. |
Approve agreement to settle three case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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Approve agreement to settle three case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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| The Orange County Alliance for Special Education:
• Provides staff development and training for district staff in alternative dispute resolution mediation.
• Advocates for legislative and administrative change.
• Provides training and counsel on critical special education issues of county-wide significance.
• Reviews and analyzes legislation and court decisions that have bearing on special education.
• Considers providing partial funding for appeals of judicial rulings that have county or state impact.
• Files amicus briefs and assists in resolving attorney fee and advocacy fee disputes.
• Establishes criteria for determining key issues involving special education including the principal areas in need of systemic change.
• Identifies representatives to administrative and regulatory meetings on behalf of Orange County districts.
IUSD/Parham/Hertig
Board Agenda
October 20, 2015
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$3,060.55 for membership in the Orange County Alliance for Special Education for 2015-16.
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Authorize the Executive Director of Special Education to enter into an agreement for membership in the Orange County Alliance for Special Education for the District at a cost of $3,060.55 for the 2015-16 school year.
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Authorize the Executive Director of Special Education to enter into an agreement for membership in the Orange County Alliance for Special Education for the District at a cost of $3,060.55 for the 2015-16 school year.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: Advancing School Mental Health Conference
Location: New Orleans, LA
Dates: November 4-7, 2015
Attendees: Melissa DiScala, Michelle O'Neill, Lauren Stallings and Christine Guerrero
Cost: $9,220.50
Budget: 0100914430-5210
IUSD/Walker
Board Agenda
October 20, 2015 |
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| Approve/ratify out-of-state conference attendance for staff, as follows:
|1) Melissa DiScala, Michelle O'Neill, Lauren Stallings and Christine Guerrero to New Orleans, LA November 4-7, 2015, for $9,220.50. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Melissa DiScala, Michelle O'Neill, Lauren Stallings and Christine Guerrero to New Orleans, LA November 4-7, 2015, for $9,220.50. |
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The site listed has been offered the following gift:
School: Northwood High School
Donation: $1,000.00
Donor: Jeffrey and Susan Berkel
IUSD/Walker
Board Agenda
October 20, 2015
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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Approve Facilities Consent Calendar Item Nos. 20.a. – 20.e. Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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Portola Springs Elementary School was master planned to accommodate 1,000 students with 700 students in permanent capacity per Board Policy 7112. Based on their initial and projected enrollment, there is a need to increase capacity to accommodate 1,000 students. Staff is recommending up to seven (7) of these classrooms be placed during the summer of 2016 in anticipation of the projected enrollment needs. It is projected that this school site will need to house students at the maximum capacity for more than ten (10) years; therefore, staff is recommending that modular classrooms (“villa-style”) are placed in lieu of standard relocatable classrooms with associated student collaboration spaces. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs.
On June 21, 2011, the Board authorized staff to issue a Request For Qualifications (RFQ) for architectural services on upcoming projects. The RFQ was issued on July 6, 2011. A total of thirty-eight (38) firms responded by submitting their qualifications as outlined in the RFQ. Staff reviewed the qualifications and issued a Request for Proposal (RFP) to five (5) firms on September 18, 2015, to seek design firms to provide Architectural services for the design of up to seven (7) additional classrooms at Portola Springs Elementary School. Five firms responded by submitting their proposal.
Staff recommends Ruhnau Ruhnau Clarke (RRC) be retained for architectural services for the design of the additional classrooms at Portola Springs Elementary School. RRC is the architect of record for Cypress Village Elementary School, Woodbury Elementary School, the Athletic Facility at University High School and currently Portola Springs Elementary School. As such, they are very familiar with IUSD’s standards and expectations as well as the project.
IUSD/Fogarty/Okino
Board Agenda
October 20, 2015
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| TBD CFD. No. 09-1 |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Ruhnau Ruhnau Clarke to provide architectural services for the design of up to seven (7) additional classrooms at Portola Springs Elementary School. |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Ruhnau Ruhnau Clarke to provide architectural services for the design of up to seven (7) additional classrooms at Portola Springs Elementary School. |
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Cypress Village Elementary School was master planned to accommodate 1,000 students with 700 students in permanent capacity per Board Policy 7112. Based on the initial and projected enrollment, there is a need to increase capacity by three (3) classrooms to accommodate 1,000 students. Staff is recommending these classrooms be placed during the summer of 2016 in anticipation of the projected enrollment needs. It is projected that this school site will need to house students at the maximum capacity for more than ten (10) years; therefore, staff is recommending that modular classrooms (“villa-style”) are placed in lieu of standard relocatable classrooms. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these modular classrooms also include a student collaboration space similar to the permanent construction.
On June 21, 2011, the Board authorized staff to issue a Request For Qualifications (RFQ) for architectural services on upcoming projects. The RFQ was issued on July 6, 2011. A total of thirty-eight (38) firms responded by submitting their qualifications as outlined in the RFQ. Staff reviewed the qualifications and issued a Request for Proposal (RFP) to five (5) firms on September 18, 2015, to seek design firms to provide Architectural services for the placement of three (3) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. Five firms responded by submitting their proposal.
Staff recommends Webb Cleff Architecture and Engineering (Webb Cleff) be retained for architectural services for placement of three (3) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. Webb Cleff is the architect of record for Stonegate Elementary School modular classrooms. As such, they are very familiar with IUSD’s standards and expectations.
IUSD/Fogarty/Okino
Board Agenda
October 20, 2015
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| TBD CFD. No. 09-1 |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Webb Cleff Architecture and Engineering to provide architectural services for placement of three (3) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Webb Cleff Architecture and Engineering to provide architectural services for placement of three (3) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. |
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On April 8, 2014, IUSD Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract to lease one (1) 12’ x 40’ relocatable restroom facility, three (3) 24’ x 40’ and one (1) 36’ x 40’ relocatable buildings at the Creekside Education Center / Harvard and Barranca site as set forth in the current contract Bid Package No. R-02 between the District and Mobile Modular Management Corporation.
With the leased relocatables set to expire next month and the continued need for an interim training and professional development center at the Creekside Education Center / Harvard and Barranca site, staff is requesting Board approval to renew the leases of one (1) relocatable restroom facility and four (4) relocatable buildings as listed below:
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School Site
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Number of Relocatables
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Monthly Lease Amount
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Creekside Education Center / Harvard and Barranca Site
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5
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$1,285.41 x (1) restroom building
$298.41 x (3) buildings
$762.58 x (1) building
$35,318.64/annually
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The leases for each relocatable building are on a year to year basis, the total cost to renew the five (5) leases for another year will be $35,318.64.
IUSD/Fogarty/Okino
Board Agenda
October 20, 2015
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| $35,318.64 CFD No. 86-1 |
| Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the leases of (1) relocatable restroom facility and four (4) relocatable buildings at Creekside Education Center / Harvard and Barranca site. |
| Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the leases of (1) relocatable restroom facility and four (4) relocatable buildings at Creekside Education Center / Harvard and Barranca site. |
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| Certain modifications were required during the construction phase of the Portola Springs Elementary School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description of the change orders. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order Request No. 2
Bid Package No.: 03-2 Site Concrete, Rebar & AC
Contractor: KAR Construction, Inc.
Requested by: District
Reason: Delete CMU Wall and Add a Concrete Retaining Wall
Amount: $28,240.00
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Description: Change Order Request No. 1
Bid Package No.: 16-1 Electrical, Data and Fire Alarm
Contractor: Rancho Pacific Electric, Inc.
Requested by: District
Reason: Roller Shade Revisions, Install Integrated Card Readers, Server Revision
Amount: $114,094.00
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The total contract amount awarded for the project to date is $25,360,187.00. The total of all change orders is $190,042.00 or .75% of the project. The new total of all contract amounts shall be $25,550,229.00.
IUSD/Fogarty/Okino
Board Agenda
October 20, 2015
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| $142,334.00 CFD 09-1 |
Approve the listed change orders in the amount of $142,334.00 at the Portola Springs Elementary School project as listed. No change to the completion date.
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Approve the listed change orders in the amount of $142,334.00 at the Portola Springs Elementary School project as listed. No change to the completion date.
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Bids were opened and publicly read aloud at 2:00 p.m. on October 1, 2015.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 01 Site Utilities
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7
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$1,183,000.00 - $2,585,555.00
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No. 02 Site Electrical & Low Voltage
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8
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$217,650.00 - $2,677,000.00
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No. 03 Transportation & Warehouse Building Contractor
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3
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$2,314,480.00 - $2,594,000.00
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No. 04 New Maintenance Shop Building Contractor
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3
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$2,079,000.00 - $2,246,680.00
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Staff is recommending the Board take action on the following items:
1) Two (2) bidders, Procraft Construction, Inc. for Bid Category No. 1 Site Utilities, and Baker Electric, Inc. for Bid Category No. 2 Site Electrical & Low Voltage, have requested relief from their bids and have provided documentation that specifies in detail how an error(s) occurred within their bid, in accordance with the requirements of Public Contract Code Section 5100 et. seq. This Public Contract Code section grants the Board authority to relieve bidders who demonstrate that a substantive error was made in their bid.
2) At this time, funding is not available to construct the New Maintenance Shop Building included as part of Bid Category No. 04. The New Maintenance Shop Building is part of the site master plan and can be constructed at a later date when funding is identified. Staff recommends rejecting all bids and re-bidding this bid category at a later date if a funding source is identified.
3) The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category. Staff has verified references and bid documentation.
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Bid Category
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Contractor
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Bid Amount
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No. 01 Site Utilities
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G.C.I. Construction
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$1,468,057.20
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No. 02 Site Electrical & Low Voltage
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RDM Electric Co., Inc.
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$328,000.00
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No. 03 Transportation & Warehouse Building Contractor
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Dalke & Sons Construction, Inc.
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$2,314,480.00
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IUSD/Fogarty/Okino
Board Agenda
October 20, 2015 |
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| $4,110,537.20 CFD No. 86-1 |
| 1) Grant relief from the bid to Procraft Construction, Inc. and Baker Electric, Inc. under Public Contract Code Section 5100 et. seq;
2) Reject all bids for Bid Category No. 4 New Maintenance Shop Building Contractor, and rebid at a later date;
3) Authorize the Assistant Superintendent of Business Services to award the contracts for the Maintenance and Operations Modernization – Phase 1 project for each bid category as listed. |
1) Grant relief from the bid to Procraft Construction, Inc. and Baker Electric, Inc. under Public Contract Code Section 5100 et. seq;
2) Reject all bids for Bid Category No. 4 New Maintenance Shop Building Contractor, and rebid at a later date;
3) Authorize the Assistant Superintendent of Business Services to award the contracts for the Maintenance and Operations Modernization – Phase 1 project for each bid category as listed.
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| Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement. Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.
Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification. The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.
The attached Public Disclosure of the Collective Bargaining Agreement certifies that the District can meet the obligations of the Collective Bargaining Agreement.
IUSD/Fogarty
Board Agenda
October 20, 2015
Attachment |
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| 4% increase on the 2014-15 salary schedule and a 2% one-time off schedule for the 2015-16 school year for a total net fiscal impact of $8,598,539.
.5% increase on the 2015-16 salary schedule with a calendar increase of two work days (186 days) effective July 1, 2016 for the 2016-17 school year for a total net fiscal impact of $716,545. |
| Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the Irvine Teachers Association. |
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the Irvine Teachers Association. Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the Irvine Teachers Association. |
AB 1200 Public Disclosure of Collective Bargaining Agreement ITA IUSD
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| The Irvine Unified School District and the Irvine Teachers Association met to negotiate wages and salary as required by the Educational Employment Relations Act (EERA) and as outlined in Government Code 3547.5. The terms of the Tentative Agreement settle contract matters for salary, benefits and enumerated articles listed below for 2015-16.
The terms of the settlement will be made available to the public and to the County Office of Education, as required in accordance with AB 1200 (Statutes of 1991, Chapter 1213) and Government Code 3547.5. The Tentative Agreement ratification process was scheduled by the Irvine Teachers Association membership from October 12, 2015 through October 16, 2015.
The following tentative agreements and memoranda of understandings are presented for approval:
2014-15 Contract Language
Article 10 –Working Conditions
10.7.2 Effective July 1, 2016, the work year shall be one hundred eighty-six (186) days for all bargaining unit members, with the exception of counselors assigned to the middle schools and comprehensive high schools.
10.7.2.1 The one hundred eighty-six (186) days shall consist of:
- One hundred eight (180) days of student instruction
- Two (2) teacher work days
- Three (3) days of mandatory staff development
- One (1) day utilized for, but not limited to:
- Parent-Teacher conferences
- Student Orientation
- Student-free teacher work day
10.7.3 Effective July 1, 2016, the work year for counselors assigned to middle schools shall be one hundred eighty-seven (187) days. The additional one (1) counseling day shall be worked prior to the beginning of the student instructional calendar.
10.7.4 Effective July 1, 2016, the work year for counselors assigned to comprehensive high schools shall be one hundred ninety-two (192) days. The additional six (6) counseling days shall be worked prior to the beginning of the student instructional calendar.
Article 17 – Compensation and Related Benefits
17.1.1 For the 2015-16 school year, the 2014-15 Salary Schedule shall reflect a 4% increase on all elements of the schedule, effective July 1, 2015.
In addition, bargaining unit members who are employed by the District on January 1, 2016 shall receive a one-time 2% off-schedule payment calculated on the unit member's placement on the newly ratified 2015-16 salary schedule, to be paid in one (1) increment no later than the January 31, 2016 pay warrant.
Enhancement to stipends, summer school rates, the share rate and the hourly rate shall be effective upon ratification by both parties and shall not be retroactive.
Effective July 1, 2016, the 2015-16 Salary Schedule shall reflect a 0.5% increase on all elements of the schedule.
17.1.2 The Supermax Salary shall be reached at Step 27 with 75 units and a Master's or Doctoral Degree.
17.1.3 Five thousand seven hundred eighty-one ($5,781) shall be added to the annual salary of all unit members who hold a Clinical Rehabilitation Services Credential and provide Speech and Language services in the District.
17.1.4 Eight thousand one hundred fifty-six ($8,156) shall be added to the annual salary of all unit members who hold a Clinical Rehabilitation Services Credential and a Speech Pathology License and provide Speech and Language services in the District.
17.1.5 For those unit members whose assignment is to provide Speech and Language services for less than 100% of their contracts, the additional compensation referenced in 17.1.3 and 17.1.4 shall be prorated at the percentage of their contracts for which they provide Speech and Language services.
17.8 Summer School/Intersession
17.8.1 Summer School/Intersession hourly rates shall be determined as follows:
Years of District Experience Rate of Pay
0-10 years $35.88/hr
11-15 years $37.79/hr
16 years + $40.02/hr
17.9 Hourly Rate of Pay
17.9.1 The hourly rate shall be $35.88
IUSD/O'Donovan
Board Agenda
October 20, 2015 |
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4% increase on the 2014-15 salary schedule and a 2% one-time off schedule for the 2015-16 school year for a total net fiscal impact of $8,598,539.
.5% increase on the 2015-16 salary schedule with a calendar increase of two work days (186 days) effective July 1, 2016 for the 2016-17 school year for a total net fiscal impact of $716,545. |
| Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2015-16.
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Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2015-16.
Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2015-16.
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Speaking to the topic:
Therese Sorey, ITA President |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 7:12 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Absent | Michael Parham |
| Present | Sharon Wallin |
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