Regular Meeting of the Board of Education
Irvine USD
November 17, 2015 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
6:30 p.m. Regular Meeting
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| President Brooks called the meeting to order at 6:33 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Courtney Fassett and was followed by a moment of silence in memory of the victims of the Paris attacks which occurred on November 13, 2015.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Raianna Chavez, Executive Assistant to the Superintendent |
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Approve the minutes of the following meeting(s), as presented:
October 20, 2015 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
October 20, 2015 - Regular Meeting
Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
October 20, 2015 - Regular Meeting
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Minutes - 102015
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Paul Bokota and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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| Neda Eaton, Chief Executive Officer |
| Irvine Public Schools Foundation, Chief Executive Officer, Neda Eaton introduced Kellie Pendergest, Director of Communications and Marketing, who updated the Board regarding IPSF's recent activities. She noted, IPSF's annual campaign fundraising event kicked off with the Spirit Gala. This year's campaign theme is Think Future Give Now. In closing, Kellie invited the Board to save the date for the March 12th STEAM Carnival at the Market Place. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Kate Randle, Representative from Mimi Walters office, addressed the Board regarding Rep. Walters' Letter to Our Troops Project.
Mark Newgent, IUSD parent, addressed the Board regarding school security. |
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| Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities. |
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| Superintendent Walker updated the Board, by first commending the Facilities Department for providing a thorough Facilities Study Session the prior week. Additionally, he thanked the Portola Springs Elementary School staff and those involved in the school dedication and showcase of IUSD's Education Specifications. He reported on his attendance to Stanford's Technology Conference and Stanford's Engineering School. In closing, he commended the schools and students who participated in the Band Spectacular. |
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Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.
Member Parham suggested staff develop better communication tools for collecting teacher feedback in support of safety and other topics.
Member Wallin suggested staff investigate and enhance radio communication for outlying schools, as needed. |
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Passed with a motion by Paul Bokota and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Item Nos. 11.a. – 15.b. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00219179 through 00220571
District 50, CFD No. 01-1 - Numbers 00001709 through 00001709
District 44, CFD No. 86-1 - Numbers 00006223 through 00006292
District 41, Irvine Child Care Project - Numbers 00003126 through 00003137
Revolving Cash - Numbers 42111 through 42286
IUSD/Fogarty/Payton
Board Agenda
November 17, 2015
Attachment
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Check Register Report 11-17-2015
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ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Five Point Communities/Heritage Fields relating to the mitigation agreement and High School purchase and sale agreement.
(Previously Board Approved October 4, 2011.)
July 1, 2011 – June 30, 2012
July 1, 2011 – June 30, 2016
Budget No.: 2500580481-5839
Meideiros/Business Services
Fogarty/Business Services
Fee....................................................... not to exceed $51,500.00
Fee....................................................... not to exceed $56,500.00
Restricted General Fund
Developer Fee Fund – Fund 25
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Construction and Facilities specifically regarding the Portola High School government approvals and architectural contract review.
(Previously Board Approved February 19, 2013, June 4, 2013, June 25, 2013, August 19, 2014, and November 18, 2014.)(Extend date only.)
July 1, 2013 – June 30, 2015
July 1, 2013 – June 30, 2016
Budget No.: 3570290185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $125,000.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
CASTLEBERRY DAIGH, SANDRA
Consultant to organize two 40-minute holiday musical performances at the Early Childhood Education Center.
December 4, 2015 – December 4, 2015
Budget No.: 0101870010-5810
Hunter/Early Childhood Education Center
Fee....................................................... not to exceed $525.00
Restricted General Fund
DOCUMENT TRACKING SERVICES, LLC
Consultant to provide application licenses to manage update of the Single Plan for Student Achievement (SPSA), School Accountability Report Card (SARC), Local Control Accountability Plan (LCAP), Local Education Agency Plan (LEAP) and provide Spanish translation services for 1 SARC.
December 15, 2015 – December 14, 2016
Budget No.: 0100904120-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $8,900.00
Unrestricted General Fund
EWING CONSULTING, INC.
Consultant to conduct a classification study covering 198 classified, supervisory, and administrative classifications.
October 23, 2015 – June 30, 2016
Budget No.: 0101315074-5810
Thompson/Human Resources
Fee....................................................... not to exceed $82,500.00
Unrestricted General Fund
FIELDMAN, ROLAPP & ASSOCIATES
Consultant to provide financial advisory services related to the potential formation of a School Facilities Improvement District (SFID).
June 16, 2015 – June 30, 2016
Budget No.: 2500565081-5811
Fogarty/Business Services
Fee....................................................... not to exceed $20,000.00
Developer Fee Fund – Fund 25
FIELDMAN, ROLAPP & ASSOCIATES
Consultant to provide professional legal services related to Five Point Communities/Heritage Fields relating to the mitigation agreement and High School purchase and sale agreement.
(Previously Board Approved on October 4, 2011, January 17, 2012, April 17, 2012, June 26, 2012, June 25, 2013, February 4, 2014, and June 24, 2014.)(Extend date only.)
July 1, 2013 – June 30, 2015
July 1, 2013 – June 30, 2016
Budget No.: 2500580481-5811
Fogarty/Business Services
Fee....................................................... not to exceed $78,000.00
Developer Fee Fund – Fund 25
GEHRINGER, SUE
Consultant to provide musical tap dance choreography and instruction to students.
October 26, 2015 – February 5, 2016
Budget No.: 0161267043-5811
Krebs/Woodbridge High School
Fee....................................................... not to exceed $2,500.00
Restricted General Fund
GREENWOOD, SUZANNE OTR/L
Consultant to provide remediation for sensory integration and fine motor deficits for students.
(Previously Board Approved August 18, 2015.)
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $1,100.00
Fee....................................................... not to exceed $5,500.00
Restricted General Fund
HENRY, VALERIE
Consultant to provide eight three-hour sessions of professional learning for the Math Department.(Previously Board Approved October 20, 2015.)(Budget change only.)
November 3, 2015 – January 19, 2016
Budget No.: 0102220624-5811
Budget No.: 0100920624-5811
Winn/Education Services
Fee....................................................... not to exceed $10,400.00
Restricted General Fund
HIPPENSTIEL, JIMMY
Consultant to provide choreography for Musical Theater at Jeffrey Trail for the December and May performances.
October 2, 2015 – May 30, 2016
Budget No.: 0150170010-5811
Bowman/Jeffrey Trail
Fee....................................................... not to exceed $6,000.00
Restricted General Fund
HOUGHTON MIFFLIN HARCOURT / CRITERION
Consultant to provide an online writing evaluation system to enhance student writing skills by providing immediate student feedback in writing to support student progress.
November 1, 2015 – June 30, 2016
Budget No.: 0114412510-5810
Saravia/Northwood Elementary School
Fee....................................................... not to exceed $1,200.00
Unrestricted General Fund
JL SURVEYING, INC.
Consultant to provide construction surveying services for the Portola Springs Elementary School Relocatable 2016 project.
November 18, 2015 – October 31, 2016
Budget No.: 3514799785-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,500.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
JL SURVEYING, INC.
Consultant to provide construction surveying services for the Cypress Village Elementary School Relocatable 2016 project.
November 18, 2015 – October 31, 2016
Budget No.: 3511899785-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,500.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
LAW OFFICE OF PETER SANSOM
Consultant to provide legal counsel related to Special Education services for fiscal year 2015-16.(Previously Board Approved June 2, 2015.)
July 1, 2015 – June 30, 2016
Budget No.: 0101755220-5839
Miller/Special Education Services
Hertig/Special Education Services
Fee....................................................... not to exceed $50,000.00
Fee....................................................... not to exceed $150,000.00
Restricted General Fund
LOZANO, CRISTIANE
Consultant to provide musical tap dance choreography and instruction to students.
November 2, 2015 – February 4, 2016
Budget No.: 0161267043-5811
Krebs/Woodbridge High School
Fee....................................................... not to exceed $2,500.00
Restricted General Fund
MINNIEFIELD, RICK
Consultant to provide keynote speech for Northwood High School students at the Pride of the Pack Assembly.
March 15, 2016 – March 15, 2016
Budget No.: 0160270010-5810
Roach/Northwood High School
Fee....................................................... not to exceed $1,500.00
Restricted General Fund
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS
Consultant to provide custom on-site professional development training on the topic of Pre-K Class training.
January 13, 2016 – January 13, 2016
Budget No.: 1202747110-5810
Hunter/Early Childhood Learning Center
Fee....................................................... not to exceed $550.00
Restricted General Fund
PLACEWORKS
Consultant to provide services to implement and monitor a mitigation monitoring and documentation program to ensure compliance with the mitigation pertaining to Tier 3 Equipment Requirement, Unknown Hazardous Material Protocol Plan, and also Paleontologist Service for Portola High School. (Previously Board Approved July 8, 2014, April 14, 2015, May 19, 2015, and August 18, 2015.)
July 9, 2014 – October 30, 2016
Budget No.: 3570290185-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $49,050.00
Fee....................................................... not to exceed $74,835.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
ROSETTA STONE, LTD.
Consultant to provide online access to language lessons and individualized activities to assist Newcomer English Language Learners with accelerating their English language development.
November 1, 2015 – June 30, 2016
Budget No.: 0114413810-5810
Saravia/Northwood Elementary School
Fee....................................................... not to exceed $3,500.00
Unrestricted General Fund
SCHOLASTIC, INC.
Consultant to provide one half-day “Do the Math” implementation training for up to 20 participants.
January 11, 2016 – January 11, 2016
Budget No.: 0100904224-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $2,299.00
Unrestricted General Fund
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide an updated Geotechnical Report for the Portola Springs Elementary School Relocatable 2016 project and perform DSA required construction soils testing and inspection services.
November 17, 2015 – December 31, 2016
Budget No.: 3514799785-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $8,000.00
Community Facilities District Fund – CFD 09-1 / County School Facilities Fund – Fund 35
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide an updated Geotechnical Report for the Cypress Village Elementary School Relocatable 2016 project and perform DSA required construction soils testing and inspection services.
November 17, 2015 – December 31, 2016
Budget No.: 3511899785-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $8,000.00
Community Facilities District Fund – CFD 09-1 / County School Facilities Fund – Fund 35
TYLER DURMAN, INC.
Consultant to provide two Unity Week assemblies for students and one Parent Evening event at Irvine High School.
February 25, 2016 – February 25, 2016
Budget No.: 0160070010-5811
Colunga/Irvine High School
Fee....................................................... not to exceed $3,000.00
Restricted General Fund
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide a Project Manager to augment District staff for the Portola Springs Elementary School Relocatable 2016 project.
November 18, 2015 – December 30, 2016
Budget No.: 3514799785-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $46,230.00
Community Facilities District Fund – CFD 09-1 / County School Facilities Fund – Fund 35
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide a Project Manager to augment District staff for the Cypress Village Elementary School Relocatable 2016 project.
November 18, 2015 – December 30, 2016
Budget No.: 3511899785-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $46,230.00
Community Facilities District Fund – CFD 09-1 / County School Facilities Fund – Fund 35
IUSD/Fogarty/Payton
Board Agenda
November 17, 2015
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Community Facilities District – not to exceed $149,245.00
Developer Fee Fund – not to exceed $25,000.00
Restricted General Fund – not to exceed $120,975.00
Unrestricted General Fund – not to exceed $98,399.00
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Approve and/or ratify the Contract Services Action Report 2015-16/07, as submitted.
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| Approve and/or ratify the Contract Services Action Report 2015-16/07, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
November 17, 2015
Attachment |
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All expenditures have been made within the authorized budget.
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| Approve the Purchase Order Detail Report dated November 5, 2015. |
Approve the Purchase Order Detail Report dated November 5, 2015.
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Purchase Order Detail Report 11-17-2015
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Janitorial supplies are necessary items needed to keep the District's sites functioning efficiently. The District Warehouse maintains a variety of supplies that are readily available to all sites.
Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS has awarded Base GSA Schedule No. GS-07F-0617X, CMAS Contract No. 4-13-73-0024A to Advantage West Government Solutions.
Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 4-13-73-0024A with Advantage West Government Solutions for the purchase and warranty of janitorial supplies.
IUSD/Fogarty/Hoffman/Ragas
Board Agenda
November 17, 2015
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General Fund expenditures are undetermined at this time. District sites and programs make purchases within budget allocation amounts. Savings are anticipated due to reduced pricing.
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| Authorize the utilization of CMAS Contract No. 4-13-73-0024A with Advantage West Government Product Solutions for the purchase and warranty of janitorial supplies through September 30, 2016. |
| Authorize the utilization of CMAS Contract No. 4-13-73-0024A with Advantage West Government Product Solutions for the purchase and warranty of janitorial supplies through September 30, 2016. |
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The following item contains the bid category, contractor, and the date the Board of Education approved the contract for the Plaza Vista School Flooring Installation Project.
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Bid Category
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Contractor
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Board Approval Date
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Unit Cost Bid
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Floor Tech America
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May 19, 2015
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The project is complete and this contract is ready for acceptance by the Board of Education.
At this time, staff requests the Board accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder's Office.
IUSD/Fogarty/Hoffman
Board Agenda
November 17, 2015 |
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| Original approved contract $99,982.97 with 5% retention hold of $4,999.15. |
| Accept the contract of the listed contractor for the Plaza Vista School Flooring Installation Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office. |
| Accept the contract of the listed contractor for the Plaza Vista School Flooring Installation Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office. |
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| The Title I Program is part of the Elementary and Secondary Education Act of 1965 and is the foundation of the federal commitment to closing the achievement gap between low-income and other students. Nearly 14,000 of the 15,000 school districts in the nation conduct Title I programs. The original purpose of Title I was to provide additional resources to states and localities for remedial education for children in poverty. The 1994 reauthorization of Title I shifted the program's emphasis from remedial education to helping all disadvantaged children reach rigorous state academic standards expected of all children.
Title I funds flow to states and school districts on a formula basis. The formula takes into account the number of low-income children and the statewide average per pupil expenditures. Resources within the state are targeted to the districts and schools with the greatest need. Schools are identified for participation in the Title I program based on the percentage of Free and Reduced Program Meal Program (FRPM) applicants at the school. Currently IUSD has the following 15 schools participating: Brywood, Culverdale, Deerfield, Eastshore, Greentree, Meadow Park, Northwood, Springbrook, University Park, Westpark, Jeffrey Trail MS, Lakeside MS, Rancho San Joaquin MS, South Lake MS, Venado MS.
Title I funds are used to improve academic achievement in reading and math, but the resources can be used to help students improve their achievement in all core academic subjects. Title I funds are flexible, and can be used to provide professional development for teachers; support hiring additional teachers and classroom aides; improve curriculum; enhance parent involvement; extend learning time for students who need extra help; and provide other activities that are tied to raising student achievement.
Federal regulations require school districts to provide Title I schools with guidelines for selecting participants for the Title I program. The attached matrix is used by sites to determine which students should receive Title I services. Identification of students is made by using state and local assessment, universal screening tools, grades and teacher input.
IUSD/Parham/Schlichting
Board Agenda
November 17, 2015
Attachment |
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| No impact to the General Fund. |
| Approve the District-Wide Eligibility Criteria for Title I Services. |
Approve the District-Wide Eligibility Criteria for Title I Services.
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District-wide Eligibility Criteria for Title I Services Matrix
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Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Vista Verde will attend Emerald Cove Outdoor Science Institute for 6th grade.
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School
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# of Days
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Cost Per Student
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Vista Verde
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4 |
$342 |
Vista Verde will attend Catalina Island Marine Institute at Toyon Bay for 7th and 8th grade.
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School
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# of Days
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Cost Per Student
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Vista Verde
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3 |
$360 |
IUSD/Parham/Machesky
Board Agenda
November 17, 2015
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None |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Vista Verde
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Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2015-16 school year on behalf of the following schools:
Vista Verde |
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The Irvine Unified School District's Early Childhood Learning Center received a Quality Rating and Improvement System Grant (QRIS) from the Orange County Department of Education. Additional funds have become available and an amendment to the original agreement is needed for board approval and signature.
IUSD/Parham/Fleshman
Board Agenda
November 17, 2015 |
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Additional $9,520 will be awarded for quality improvement to Early Childhood Learning Center.
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Approve for signature the Amendment No. 1 to Quality Rating and Improvement System (QRIS) Block Grant: Agreement Number 41784.
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Approve for signature the Amendment No. 1 to Quality Rating and Improvement System (QRIS) Block Grant: Agreement Number 41784.
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
November 17, 2015
Attachment
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| Approve field trips and excursions funded by donations as submitted. |
| Approve field trips and excursions funded by donations as submitted. |
FieldTrips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
November 17, 2015
Attachment
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/07 submitted for Employment, Leave of Absence and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/07 submitted for Employment, Leave of Absence and Resignations. |
Certificated Personnel Action Report 2015-16/07
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
November 17, 2015
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2015-16/07 as submitted for Employment, Retirements, Resignation and Separation.
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Approve and/or ratify the Classified Personnel Action Report 2015-16/07 as submitted for Employment, Retirements, Resignation and Separation.
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Classified Personnel Action 2015-16/07
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| Following the meet to confer process with the Irvine Administrative Assistants to the Principals (IAAP), the following modifications are presented to the Board for approval for 2015-16.
Irvine Administrative Assistants to the Principals
Article 4 – Compensation, the 2015-16 salary schedule shall be increased by 4%. In addition there shall be a one-time 2% off-schedule payment based on the 2015-16 salary schedule.
Effective July 1, 2015, the Administrative Assistants to the Principals shall be granted long-term merit salary increased in the amount of $40.59 per month beginning after six (6) full years of service. Such increases shall continue to be cumulative to a maximum of $405.90 per month.
IUSD/O'Donovan
Board Agenda
November 17, 2015
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| 4% increase on the salary schedule, 2% one-time off schedule, for a total net fiscal impact of $203,121 for the 2015-16 school year. |
Approve the settlement on salary and benefits with the Irvine Administrative Assistants to the Principals for 2015-16.
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Approve the settlement on salary and benefits with the Irvine Administrative Assistants to the Principals for 2015-16.
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| Following the meet to confer process with the Irvine Administrators Association (IAA), the following modifications are presented to the Board for approval for 2015-16.
Irvine Administrators Association
Effective July 1, 2015, the salary schedule shall be increased by 4% for the 2015-16 school year, with a commensurate increase of 4% to the longevity steps at year 10, 15, and 20.
In addition, there shall be a one-time 2% off-schedule payment based on the 2015-16 salary schedule to be paid in one (1) increment on the first available pay warrant.
IUSD/O'Donovan
Board Agenda
November 17, 2015
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| 4% increase on the salary schedule, 2% one-time off-schedule for a total net fiscal impact of $1,245,754 for the 2015-16 school year |
Approve the settlement on salary and benefits with the Irvine Administrators Association for 2015-16.
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Approve the settlement on salary and benefits with the Irvine Administrators Association for 2015-16.
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
November 17, 2015
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$179,890.00 for the 2015-16 school year in special education related services.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
November 17, 2015
|
| |
$100,000 in Special Education Related Services
|
Authorize payment for special education related services in an amount not to exceed $100,000 for ongoing educational services to one family.
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Authorize payment for special education related services in an amount not to exceed $100,000 for ongoing educational services to one family.
|
|
|
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
November 17, 2015
|
| |
| $54,825.00 special education related services. |
| Approve agreement to settle three case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
| Approve agreement to settle three case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
|
| 
Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: RTC Visitation for ERMHS Assessments
Location: Cedar City, UT
Dates: October 25-27, 2015
Attendees: Beth Haile
Cost: $1,310.00
Budget: 0101757620-5210
Event: RTC Visitation for ERMHS Assessments
Location: Draper and Roosevelt, UT
Dates: October 27-29, 2015
Attendees: Angela Weedn
Cost: $1,460.00
Budget: 0101757620-5210
Event: The Daily 5 Workshop
Location: Las Vegas, NV
Dates: November 14, 2015
Attendees: Emily Bucago, Linda Pape, Chelsea Favaro, Kim Howell, Deanna Rutter
Cost: $938.26
Budget: 0116620610-5210
Event: RTC Visitation for ERMHS Assessments
Location: Cedar City, UT
Dates: November 15-16, 2015
Attendees: Beth Haile
Cost: $720.00
Budget: 0101757620-5210
Event: RTC Visitation for ERMHS Assessments
Location: Cedar City, UT
Dates: November 16-18, 2015
Attendees: Sharri Hogan
Cost: $1,510.00
Budget: 0101757620-5210
Event: Learning Forward
Location: Washington, D.C.
Dates: December 5-9, 2015
Attendees: Michele Ogden
Cost: $2,192.00
Budget: 0100909324-5210
Event: Learning Forward
Location: Washington, D.C.
Dates: December 5-9, 2015
Attendees: Kristin Winn
Cost: $2,251.00
Budget: 0100909324-5210
Event: Marzano Research - Solutions for Standards Based Grading
Location: Centennial, CO
Dates: January 27-28, 2016
Attendees: Catherine Holmes
Cost: $1,695.00
Budget: 0100909324-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendee: Karen Clevenger
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Stefanie Cachola
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Kelly Mitchell
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Angela Weedn
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Sharri Hogan
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Roxane Olsh
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Hemali Long
Cost: $239.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Jamie Carey
Cost: $449.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Christine Duncan
Cost: $449.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Alison Lucidi
Cost: $449.00
Budget: 0101703431-5210
Event: NASP 2016 Annual Convention
Location: New Orleans, LA
Dates: February 10-13, 2016
Attendees: Karen Ciston
Cost: $449.00
Budget: 0101703431-5210
IUSD/Walker
Board Agenda
November 17, 2015
|
| |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Beth Haile to Cedar City, UT October 25-27, 2015 at a cost of $1,310.00;
2) Angela Weedn to Draper and Roosevelt, UT October 27-29, 2015 at a cost of $1,460.00;
3) Emily Bucago, Linda Pape, Chelsea Favaro, Kim Howell and Deanna Rutter to Las Vegas, NV November 14, 2015 at a cost of $938.26;
4) Beth Haile to Cedar City, UT November 15-16, 2015 at a cost of $720.00;
5) Sharri Hogan to Cedar City, UT November 16-18, 2015 at a cost of $1,510.00;
6) Michele Ogden to Washington D.C. December 5-9, 2015 at a cost of $2,192.00;
7) Kristen Winn to Washington D.C. December 5-9, 2015 at a cost of $2,251.00;
8) Catherine Holmes to Centennial, CO January 27-28, 2016 at a cost of $1,695.00;
9) Karen Clevenger to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
10) Stephanie Cachola to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
11) Kelly Mitchell to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
12) Angela Weedn to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
13) Sharri Hogan to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
14) Roxane Olsh to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
15) Hemali Long to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
16) Jamie Carey to New Orleans, LA February 10-13, 2016 at a cost of $449.00;
17) Christine Duncan to New Orleans, LA February 10-13, 2016 at a cost of $449.00;
18) Alison Lucidi to New Orleans, LA February 10-13, 2016 at a cost of $449.00;
19) Karen Ciston to New Orleans, LA February 10-13, 2016 at a cost of $449.00.
|
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Beth Haile to Cedar City, UT October 25-27, 2015 at a cost of $1,310.00;
2) Angela Weedn to Draper and Roosevelt, UT October 27-29, 2015 at a cost of $1,460.00;
3) Emily Bucago, Linda Pape, Chelsea Favaro, Kim Howell and Deanna Rutter to Las Vegas, NV November 14, 2015 at a cost of $938.26;
4) Beth Haile to Cedar City, UT November 15-16, 2015 at a cost of $720.00;
5) Sharri Hogan to Cedar City, UT November 16-18, 2015 at a cost of $1,510.00;
6) Michele Ogden to Washington D.C. December 5-9, 2015 at a cost of $2,192.00;
7) Kristen Winn to Washington D.C. December 5-9, 2015 at a cost of $2,251.00;
8) Catherine Holmes to Centennial, CO January 27-28, 2016 at a cost of $1,695.00;
9) Karen Clevenger to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
10) Stephanie Cachola to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
11) Kelly Mitchell to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
12) Angela Weedn to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
13) Sharri Hogan to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
14) Roxane Olsh to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
15) Hemali Long to New Orleans, LA February 10-13, 2016 at a cost of $239.00;
16) Jamie Carey to New Orleans, LA February 10-13, 2016 at a cost of $449.00;
17) Christine Duncan to New Orleans, LA February 10-13, 2016 at a cost of $449.00;
18) Alison Lucidi to New Orleans, LA February 10-13, 2016 at a cost of $449.00;
19) Karen Ciston to New Orleans, LA February 10-13, 2016 at a cost of $449.00.
|
|
|
| The site listed has been offered the following gift:
School: Woodbury Elementary School
Donation: $1,000.00
Donor: Wonderful Giving
IUSD/Walker
Board Agenda
November 17, 2015
|
| |
| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
|
|
Passed with a motion by Paul Bokota and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| Approve Consent Calendar Resolution Item Nos. 16.a. – 16.l. |
|
|
On November 5, 2014, the Board of Education authorized the Assistant Superintendent to enter into a contract with C2 Imaging, to provide reprographic services for all Facilities and Construction projects for a three (3) year period, renewable annually.
As the first (1) year period is set to expire, District staff would like to recommend an additional one (1) year renewal.
The renewal of this contract allows the District to avoid price fluctuations associated with market conditions. The proposal was formulated with combinations of alternative features to allow for flexibility when needed. C2 Imaging has agreed to maintain their current prices for the 2016 calendar year.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
|
| |
| Funding may be provided by various categories, including, but not limited to: County School Facilities Fund, Developer Fees and Special Reserves. |
Authorize the Assistant Superintendent of Business Services to enter into a contract with C2 Imaging, for the renewal of Reprographic Services for the 2016 calendar year, as needs are identified for a period of up to one (1) additional year, renewable on an annual basis.
|
Authorize the Assistant Superintendent of Business Services to enter into a contract with C2 Imaging, for the renewal of Reprographic Services for the 2016 calendar year, as needs are identified for a period of up to one (1) additional year, renewable on an annual basis.
|
|
|
At the November 2014 Facilities Study Session, the board requested that the planning department review the implementation of the Creekside High School master plan components.
The outcome of these meetings resulted in a revision to the 2012 master planning components to better meet Creekside HS’s program needs as well as district-wide facility use. In addition to these components, staff is seeking architectural services related to the design and construction of the site wayfinding signage at the Creekside Education Center to provide improved wayfinding to the expanding site and increase the overall aesthetic of the campus. The site signage layout would include a total of five (5) freestanding wayfinding signs, which would consist of one (1) monument sign, three (3) location signs with maps, and one (1) freestanding directional sign.
Staff is recommending that Ruhnau Ruhnau Clarke provides these design services as an additional service to their current contract with the District on the Creekside HS Master Plan project.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
|
| |
Approximately $6,000.00 CFD No. 86-1.
|
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Ruhnau Ruhnau Clarke to provide additional architectural services for the design of five (5) wayfinding signs at Creekside Education Center. |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Ruhnau Ruhnau Clarke to provide additional architectural services for the design of five (5) wayfinding signs at Creekside Education Center. |
|
|
| Certain modifications were required during the construction phase of the Cypress Village Elementary School Relocatables 2015 project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description of the change order. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order Request No. 1
Bid Package No.: 1 – General Building Contractor
Contractor: PCN3, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $26,174.53 >
|
The total contract amount awarded for the project to date is $444,000.00. The total of this change order is in the deductive amount of <$26,174.53> or <5.90%> of the project. The new total of the contract shall be $417,825.47.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
|
| |
| < $26,174.53 > CFD 09-1 |
Approve the listed change order in the deductive amount of <$26,174.53> for the Cypress Village Elementary School Relocatables 2015 Project as listed. No change to the completion date.
|
Approve the listed change order in the deductive amount of <$26,174.53> for the Cypress Village Elementary School Relocatables 2015 project as listed. No change to the completion date.
|
|
|
| Certain modifications were required during the construction phase of the Irvine High School Classroom Addition Project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
|
Change Order
|
|
Description: Change Order Request No. 3
Bid Package No.: 4 Concrete, Masonry and Waterproofing
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Reason: Added Items - Steel Reinforcing Bars and Concrete Transition at Restroom Back Charges - Welding Washers, Misaligned and Damaged Embed, Embed Incorrectly Installed
Amount: $3,258.00
|
|
Description: Change Order Request No. 1
Bid Package No.: 5 Structural Steel, Metal Deck and Misc. Metals
Contractor: McMahon Steel Company, Inc.
Requested by: District
Reason: Added Items – Weld Rebar due to Congested Cells, Modify Steel, Stiffeners, Angles, and Connections, Weld and Modify Rebar, Weld Rebar at Top of Beams, Hoist Rebar, Modify Posts and Safety Cable, Remove Safety Cables, Revisions due to Rebar Obstruction, Replace Beam, Provide Anchor Point, Steel for Windows, Embeds at Channels, Modify Bolted Connections, Add Gate Hinges, Revise Connection Plates, Weld Washers to Channels, Modify Embeds, Add Section of Tubular Steel, Back Charge – Concrete Transition at Restroom Building
Amount: $53,951.00
|
|
Description: Change Order Request No. 1
Bid Package No.: 6 Roofing and Sheet Metal
Contractor: Danny Letner Inc. dba Letner Roofing Co.
Requested by: District
Reason: Added Item – Window Flashing
Amount: $3,689.00
|
|
Description: Change Order Request No. 1
Bid Package No.: 8 Framing, Drywall, Plaster and Ceiling Tile
Contractor: Church and Larsen, Inc.
Requested by: District
Reason: Added Items – Conceal Beam in Soffit, Waterproof Bent Plate
Amount: $5,379.00
|
|
Description: Change Order Request No. 1
Bid Package No.: 14 Landscape and Irrigation
Contractor: Marina Landscape, Inc.
Requested by: District
Reason: Added Items – Additional Irrigation and Planting
Amount: $1,266.00
|
The original total contract amount for this project is $7,502,469.00. The total of all change orders is $187,276.00, or 2.50% of the project. The new total contract amount shall be $7,689,745.00.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
$67,543.00 County School Facilities Fund/Fund 35/CFD 86-1
|
Approve the listed change orders in the amount of $67,543.00 for the Irvine High School Classroom Addition project. No change to the completion date.
|
Approve the listed change orders in the amount of $67,543.00 for the Irvine High School Classroom Addition project. No change to the completion date.
|
|
|
| Certain modifications were required during the construction phase of the Jeffrey Trail Middle School Relocatables 2015 Project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description of the change order. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order Request No. 1
Bid Package No.: 1 – General Building Contractor
Contractor: PCN3, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $33,762.70 >
|
The total contract amount awarded for the project to date is $687,000.00. The total of this change order is in the deductive amount of <$33,762.70> or <4.91%> of the project. The new total of the contract shall be $653,237.30.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
|
| |
<$33,762.70> CFD 09-1
|
| Approve the listed change order in the deductive amount of <$33,762.70> for the Jeffrey Trail Middle School Relocatables 2015 Project as listed. No change to the completion date. |
| Approve the listed change order in the deductive amount of <$33,762.70> for the Jeffrey Trail Middle School Relocatables 2015 Project as listed. No change to the completion date. |
|
|
| Certain modifications were required during the construction phase of the Northwood High School Culinary Arts Project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description of the change order. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order Request No. 1
Bid Package No.: 1 – General Building Contractor
Contractor: Dalke & Sons Construction, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $18,559.93 >
|
The total contract amount awarded for the project to date is $698,890.00. The total of this change order is in the deductive amount of <$18,559.93> or <2.66%> of the project. The new total of the contract shall be $680,330.07.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
| < $18,559.93 > CFD 86-1 |
| Approve the listed change order in the deductive amount of < $18,559.93 > for the Northwood High School Culinary Arts project as listed. No change to the completion date. |
| Approve the listed change order in the deductive amount of < $18,559.93 > for the Northwood High School Culinary Arts project as listed. No change to the completion date. |
|
|
| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order Request No. 3
Bid Package No.: 08-1 Doors, Frames and Hardware
Contractor: Star Hardware, Inc.
Requested by: District
Reason: Additional Hollow Metal Frames and Door Hardware Revisions Throughout the Campus
Amount: $157,472.00
|
The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $1,265,644.00 or 1.04% of the project. The new total of all contract amounts shall be $122,508,959.75.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
$157,472.00 CFD 09-1
|
Approve the listed change order in the amount of $157,472.00 for the Portola High School project as listed. No change to the completion date.
|
Approve the listed change order in the amount of $157,472.00 for the Portola High School project as listed. No change to the completion date.
|
|
|
| Certain modifications were required during the construction phase of the Portola Springs Elementary School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request. The following list contains the bid category, contractor, change order amount, and brief description of the change orders. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code. | Change Orders | | Description: Change Order Request No. 1
Bid Package No.: 05-1 Structural Steel & Misc. Metals
Contractor: BF Steel, Inc.
Requested by: District
Reason: Revised Drinking Fountain Rail, Revised Railing at Seating Area, Additional Chain Link Fencing
Amount: $24,740.00 | | Description: Change Order Request No. 1
Bid Package No.: 06-1 Rough Carpentry
Contractor: Cuyamaca Construction, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $30,000.00 > | | Description: Change Order Request No. 1
Bid Package No.: 07-1 Waterproofing, Roofing & Sheet Metal
Contractor: Danny Letner, Inc. dba Letner Roofing, Co.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $23,709.00 > | | Description: Change Order Request No. 1
Bid Package No.: 08-1 Doors, Frames & Hardware
Contractor: G&G Door Products, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $26,885.00 > | | Description: Change Order Request No. 1
Bid Package No.: 08-2 Glass & Glazing
Contractor: Queen City Glass Co.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $22,226.00 > | | Description: Change Order Request No. 1
Bid Package No.: 09-1 Drywall, Lath & Plaster, Acoustic Ceilings
Contractor: Caston, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $5,536.00 > | | Description: Change Order Request No. 1
Bid Package No.: 09-2 Ceramic Tile
Contractor: Inland Pacific Tile, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $10,000.00 > | | Description: Change Order Request No. 2
Bid Package No.: 16-1 Electrical, Data and Fire Alarm
Contractor: Rancho Pacific Electric, Inc.
Requested by: District
Reason: Add Power for Projectors
Amount: $18,471.00 | The total contract amount awarded for the project to date is $25,360,187.00. The total of all change orders is $114,897.00 or .45% of the project. The new total of all contract amounts shall be $25,475,084.00.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
| < $75,145.00 > CFD 09-1 |
Approve the listed change orders in the deductive amount of < $75,145.00 > for the Portola Springs Elementary School project as listed. No change to the completion date.
|
Approve the listed change orders in the deductive amount of < $75,145.00 > for the Portola Springs Elementary School project as listed. No change to the completion date.
|
|
|
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Cypress Village Elementary School Relocatables 2015 project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 1 General Building Contractor
|
PCN3, Inc.
|
May 19, 2015
|
This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
None
|
| Accept the contract of the listed contractor for the Cypress Village Elementary School Relocatables 2015 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Cypress Village Elementary School Relocatables 2015 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
|
|
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Jeffrey Trail Middle School Relocatables 2015 project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 1 General Building Contractor
|
PCN3, Inc.
|
May 19, 2015
|
This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
None
|
| Accept the contract of the listed contractor for the Jeffrey Trail Middle School Relocatables 2015 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
Accept the contract of the listed contractor for the Jeffrey Trail Middle School Relocatables 2015 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
|
|
|
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Northwood High School Culinary Arts project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 1 General Building Contractor
|
Dalke & Sons Construction, Inc.
|
May 19, 2015
|
This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015 |
| |
None
|
| Accept the contract of the listed contractor for the Northwood High School Culinary Arts project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Northwood High School Culinary Arts project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
|
|
The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Portola Springs Elementary School project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 05-1 Structural Steel & Misc. Metals
|
BF Steel, Inc.
|
July 22, 2014
|
|
No. 06-1 Rough Carpentry
|
Cuyamaca Construction, Inc.
|
July 22, 2014
|
|
07-1 Waterproofing, Roofing & Sheet Metal
|
Danny Letner, Inc. dba Letner Roofing Co.
|
July 22, 2014
|
|
08-1 Doors, Fames & Hardware
|
G&G Door Products, Inc.
|
July 22, 2014
|
|
08-2 Glass & Glazing
|
Queen City Glass Co.
|
July 22, 2014
|
|
09-1 Drywall, Lath & Plaster, Acoustic Ceilings
|
Caston, Inc.
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July 22, 2014
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09-2 Ceramic Tile
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Inland Pacific Tile, Inc.
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July 22, 2014
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
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None
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| Accept the contracts of the listed contractors for the Portola Springs Elementary School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Portola Springs Elementary School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
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| California law requires that the Board determine that all 2014-15 Reportable School Facility Fees, collections and expenditures have been received, deposited, invested and expended in compliance with the relevant sections of the Government Code Section 66000 et seq. and all other applicable laws. This information has been incorporated into the attached Reportable Fees Report. This document is then kept on file at IUSD’s Facilities Office.
The IUSD legal counsel has reviewed and approved the attachments as to form.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
Attachments |
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| Adopt Resolution No. 15-16-18, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2014-15. |
Adopt Resolution No. 15-16-18, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2014-15. Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 15-16-18, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2014-15. |
Reso No 15-16-18 Annual Report FY 2014-15.attach 1
Reso No 15-16-18 Annual Report FY 2014-15.attach 2
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| Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement. Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.
Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification. The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.
The attached Public Disclosure of the Collective Bargaining Agreement certifies that the District can meet the obligations of the Collective Bargaining Agreement.
IUSD/Fogarty
Board Agenda
November 17, 2015
Attachment |
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| 4% increase on the salary schedule, 2% one-time off-schedule for a total net fiscal impact of $136,169 for the 2015-16 school year. |
| Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. |
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. |
ISA - AB 1200 Public Disclosure of Collective Bargaining Agreement
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| Following the meet to confer process with the Irvine Supervisors Association (ISA), the following modifications are presented to the Board for approval for 2015-16. Irvine Supervisors Association Effective July 1, 2015, the salary schedules (and longevity) shall be increased by 4% for the 2015-16 school year.
In addition, there shall be a one-time 2% off-schedule payment based on the 2015-16 salary schedule to be paid in one (1) increment by February 10, 2016 prospectively (not retroactively). Effective July 1, 2015, Supervisory employees shall be granted $40.59 per month beginning after six full years of service as a permanent classified employee and continuing each year until reaching a cumulative maximum of $487.08 per month (twelve increments). Anniversary increments shall be prorated on a basis of hours worked in relation to full-time; for example, four hours of work would be 4/8 (50%) entitlement to the anniversary increment.
IUSD/O'Donovan
Board Agenda
November 17, 2015
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| 4% increase on the salary schedule, 2% one-time off-schedule for a total net fiscal impact of $136,169 for the 2015-16 school year. |
Approve the settlement on salary and benefits with the Irvine Supervisors Association for 2015-16.
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Approve the settlement on salary and benefits with the Irvine Supervisors Association for 2015-16.
Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the settlement on salary and benefits with the Irvine Supervisors Association for 2015-16.
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At the February 3, 2015, School Board meeting, the Board of Education requested staff agendize for discussion a Proposition 39 General Obligation (G.O.) Bond timeline for review by the Board of Education.
In the spring, the Board approved authorization to enter into contracts with TBWB Strategies and True North Research to conduct a feasibility study for a Facilities G.O. Bond.
In June 2015, True North Research conducted a comprehensive poll of registered voters, within a designated School Facilities Improvement District (SFID) inside IUSD boundaries, to assess support for a Facilities G.O. Bond. Specifically, the survey was designed to gauge support for a local bond measure and identify the types of facility projects voters are most interested in funding.
Representatives from True North Research, TBWB Strategies, and Fieldman Rolapp & Associates provided comprehensive analysis of the survey results along with financial projections at the August 18, 2015 board meeting.
In October 2015, staff directed True North Research to conduct an additional comprehensive poll of registered voters within an alternate SFID. The SFID includes areas within the District which target older schools with the greatest facilities needs.
Representatives from True North Research, TBWB Strategies, and Fieldman Rolapp & Associates will provide comprehensive analysis of the survey results along with financial projections at the board meeting.
IUSD/Fogarty
Board Agenda
November 17, 2015 |
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Unknown at this time.
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| For Board discussion and direction. |
| For Board discussion and direction. |
Charles Heath of TBWB Strategies reviewed the phone survey results conducted in late October and early November, for a revised School Facilities Improvement District (SFID) concentrating on older school facilities. The phone survey results indicated 64% of surveyed voters were in support of the proposed G.O. Bond. Additionally, Charles noted an online survey was still being circulated and would provide those results at a later date.
Adam Bauer of Fieldman Rollap & Associates reviewed the new SFID boundaries and tax rates under consideration and the estimated tax impact for a median homeowner given varying proposed tax rates, as well as options to refund the bonds.
Board members discussed and inquired concerning the polling results and financial implications. Board members directed staff to proceed with the revised SFID focusing on the older school facilities, as presented.
Speaking to the topic: Connie Stone, Ana Silva, Cecilia Lee and Henry Miller shared their concerns for the inequity of outdated school facilities and their support of a Facilities G.O. Bond. |
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As we prepare for the start of construction, staff would like to initiate the process of naming the future elementary school. The school is scheduled to open in August 2017, and the official name is needed to complete planning and construction related items.
In accordance with Board Policy 7140, elementary schools shall be named by using an adjacent street, park, or village name. The proposed school site is located within the Eastwood Village community, bordered by a city park to the north, a meandering paseo that is adjacent to Parkwood (street) on the east, Meander (street) on the south, and Rotunda (street) on the west.
Staff requests the Board consider the names provided below:
- Eastwood Village Elementary School
- Eastwood Elementary School
- Meander Elementary School
- Parkwood Elementary School
Staff recommends the Board review and approve one of the four names provided above.
IUSD/Fogarty/Okino
Board Agenda
November 17, 2015
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| Select an official name for the elementary school located in Planning Area 5B. |
Select an official name for the elementary school located in Planning Area 5B. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Select an official name for the elementary school located in Planning Area 5B. |
| The Board selected Eastwood Elementary School as the official name of the elementary school located in Planning Area 5B (Eastwood Village). |
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| The Delegate Assembly is the primary policy-making body of the California School Boards Association. Delegates adopt the Association's legislative platform, take positions on other critical education issues, elect the officers and directors, and adopt changed to the bylaws. Delegate Assembly members also serve as the liaison between the region's board members and the regional director, to enhance communication and foster collegiality within the region.
In accordance with CSBA bylaws, Board nominations for representatives to the CSBA Delegate Assembly are to be accepted by CSBA until January 7, 2016. CSBA delegates serve two year terms beginning April 1. Those elected in 2016 will serve through March 31, 2018.
Member Brooks is serving in the second year of her first term which will expire March 31, 2016.
Member Wallin is serving in the second year of her sixth term which will expire March 31, 2016.
IUSD/Walker/Chavez
Board Agenda
November 17, 2015 |
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Travel costs for Delegate Assembly meetings (two per year).
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For Board discussion and direction.
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For Board discussion and direction.
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Member Brooks confirmed she would be honored to be nominated for CSBA Delegate Assembly Region 15, serving an additional year to her third term with the Assembly.
Additionally, since IUSD's student enrollment has surpassed 30,000 students, IUSD is eligible for an Appointed CSBA Delegate Assembly position. Member Wallin confirmed she would be honored to be appointed for CSBA Delegate Assembly Region 15.
Following Board discussion, agreement was reached that two Irvine representatives was sufficient. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Paul Bokota and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 8:54 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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