Regular Meeting of the Board of Education
Irvine USD
January 12, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
6:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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| President Bokota called the meeting to order at 6:00 p.m. |
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Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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| The Board adjourned to closed session at 6:01 p.m. |
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| The Board discussed one student discipline issue. |
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| President Bokota reconvened the meeting at 6:33p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Member Glasky.
Members Present:
Paul Bokota
Ira Glasky
Michael Parham
Sharon Wallin
Members Absent:
Lauren Brooks(excused)
Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Bokota reported on the discussion in Closed Session. |
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The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Hornig
Board Agenda
January 12, 2016 |
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| Approve the staff recommendation to expel Case No. 03H-1516 through the end of the first semester of the 2015-16 school year and the second semester of the 2015-16 school year. |
Approve the staff recommendation to expel Case No. 03H-1516 through the end of the first semester of the 2015-16 school year and the second semester of the 2015-16 school year. Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the staff recommendation to expel Case No. 03H-1516 through the end of the first semester of the 2015-16 school year and the second semester of the 2015-16 school year. |
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Approve the minutes of the following meeting(s), as presented: December 8, 2015 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented: December 8, 2015 - Regular Meeting
Passed with a motion by Ira Glasky and a second by Michael Parham. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
December 8, 2015 - Regular Meeting |
Minutes - 120815
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Ira Glasky and a second by Sharon Wallin. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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Neda Eaton, President and Chief Executive Officer
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| Neda Eaton, IPSF... |
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Speaking to the topic of Possible Expansion of Oak Creek and Alderwood Elementary Schools:
Kristi Smemoe
Shara Witkin
Stephen Miller
Tracey Hill
Nasiba Makarem
Liz Reed
Erin Sloane
Kimberly Connell
Diane Lambeck
Claire Cho |
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| Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities. |
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| Board Members Bokota, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation. |
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Approve Consent Calendar Item Nos. 16.a. – 20.b. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00221507 through 00222712
District 50, CFD No. 01-1 - Numbers 00001711 through 00001711
District 44, CFD No. 86-1 - Numbers 00006342 through 00006432
District 41, Irvine Child Care Project - Numbers 00003150 through 00003160
Revolving Cash - Numbers 42445 through 42539
IUSD/Fogarty/Payton
Board Agenda
January 12, 2016
Attachment
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Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
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Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
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Check Register Report 01-12-2016
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ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Construction and Facilities specifically regarding the Portola High School government approvals and architectural contract review.
(Previously Board Approved February 19, 2013, June 4, 2013, June 25, 2013, August 19, 2014, November 18, 2014, and November 17, 2015.)
July 1, 2013 – June 30, 2016
Budget No.: 3570290185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $125,000.00
Fee....................................................... not to exceed $140,000.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
ASURE SOFTWARE
Consultant to provide implementation services and software licensing/hosting for a web-based calendaring (room and resource reservation) system to support IUSD’s growing facilities use and support needs.
(Previously Board Approved March 17, 2015 and April 14, 2015.)
March 18, 2015 – June 30, 2016
Budget No.: 0100910477-5810
Ford/Information Technology
Fee....................................................... not to exceed $50,000.00
Fee....................................................... not to exceed $65,000.00
Unrestricted General Fund
BARBER & GONZALES CONSULTING GROUP
Consultant to prepare for and facilitate the Next Generation of Science Standards meetings.
January 6, 2016 – May 12, 2016
Budget No.: 0100974524-5811
Parham/Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund
COLLEGE AND CAREER PREPARATORY ACADEMY
Memorandum of Understanding between College and Career Preparatory Academy and IUSD/Career Link whereby the parties form a partnership to provide alternative secondary education resources to clients ages 16 and above. Neither organization will provide financial compensation to the other for any services provided under this MOU.
July 1, 2015 – June 30, 2018
Gibbs/Career Link
FACILITY INSPECTION SERVICES
Consultant to provide inspection services for thirty-nine school facilities throughout IUSD for the FIT program.
January 13, 2016 – February 14, 2016
Budget No.: 0100505381-5630
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $15,875.00
Restricted General Fund
FRANKLIN COVEY CLIENT SALES, INC.
Consultant to provide New Horizon staff, a non-public school participating in the Title 2 program, coaching to ensure that the leadership initiative that every student can be a leader is correctly implemented.
March 17, 2016 – March 17, 2016
Budget No.: 0100920624-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $4,950.00
Restricted General Fund
FREEMAN, BJ, Psy.D.
Consultant to provide Independent Educational Evaluation (IEE) Psycho-Educational Assessment for students with special needs.
November 10, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $4,750.00
Restricted General Fund
GOODWILL INDUSTRIES OF ORANGE COUNTY/DEAFINITELY PROFESSIONAL INTERPRETING SERVICES
Consultant to provide Sign Language interpreting services for deaf and hard of hearing students.
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $1,000.00
Restricted General Fund
ILLUMINATE EDUCATION
Consultant to provide a solution to support online assessment and data analysis for Plaza Vista K-8.
January 13, 2016 – June 30, 2017
Budget No.: 0100949426-5810
Ford/Information Technology
Fee....................................................... not to exceed $7,000.00
Unrestricted General Fund
JANE R. VOGEL, M.A. CONSULTING, INC.
Consultant to provide student vision consultation, assessments and evaluation, reports and IEP meeting attendance for students with special needs.
December 17, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $1,000.00
Restricted General Fund
LAUGESON, ELIZABETH, Psy.D.
Consultant to provide a Certified PEERS Training Seminar for Educators for a total of three consecutive days.
April 13, 2016 – April 15, 2016
Budget No.: 0100914424-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund
OGLE, ELAINE J.
Consultant to provide support to teachers by targeting instructional activities to improve the performance of Title-1/At-Risk Learners in English/Language Arts.
January 6, 2016 – June 9, 2016
Budget No.: 0112020624-5811
Hatchel/Deerfield Elementary School
Fee....................................................... not to exceed $7,000.00
Restricted General Fund
SOLUTION TREE, INC.
Consultant to provide subscription access Global PD video library via the website that provides sequence, structure and sustained professional development for the improvement of our district’s fidelity of implementation.
January 1, 2016 – December 31, 2016
Budget No.: 0100909324-5831
Holmes/Education Services
Fee....................................................... not to exceed $550.00
Unrestricted General Fund
STANTEC CONSULTING SERVICES, INC.
Consultant to provide design and engineering services as it relates to potentially widening the driveway at Irvine High School (Ravenwood/Vaquero Way and Walnut Avenue).
January 13, 2016 – December 31, 2016
Budget No.: 0100564485-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $30,000.00
Community Facilities District 86-1
THINKING MAPS, INC.
Consultant to provide Thinking Maps training to teachers to provide a tool to organize instruction in a predictable way that will deepen the thinking and processing of the at-risk students across all subject areas.
August 18, 2016 – August 18, 2016
Budget No.: 0112020610-5810
Hatchel/Deerfield Elementary School
Fee....................................................... not to exceed $1,500.00
Restricted General Fund
ZENDESK
Consultant to provide technology help desk software and implementation services. The Zendesk solution will improve technology support in IUSD by providing better tracking of requests, escalating issues when needed and offering intuitive self-service resources.
January 13, 2016 - January 31, 2018
Budget No.: 0100949426-5810
Ford/Information Technology
Fee....................................................... not to exceed $65,000.00
Unrestricted General Fund
IUSD/Fogarty/Payton
Board Agenda
January 12, 2016
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Community Facilities District – not to exceed $45,000.00
Restricted General Fund - not to exceed $46,075.00
Unrestricted General Fund – not to exceed $117,550.00
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| Approve and/or ratify the Contract Services Action Report 2015-16/09, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/09, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
January 12, 2016
Attachment
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All expenditures have been made within the authorized budget.
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Approve the Purchase Order Detail Report dated January 4, 2016.
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Approve the Purchase Order Detail Report dated January 4, 2016.
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Purchase Order Detail Report 01-12-2016
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A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District's claims administrator.
IUSD/Fogarty/Bayne
Board Agenda
January 12, 2016
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None
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| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator.
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| The approved mileage reimbursement rate was adopted on January 13, 2015 at a rate of $0.575 per mile. Effective January 1, 2016, the IRS standard mileage rate will be decreased to $0.54 per mile.
The IRS standard mileage rate is a guideline. If the IRS reimbursement rate is exceeded by an entity, the amount above $0.54 cents is taxable.
Mileage reimbursement applies to incidental use by employees for required travel between schools, conferences, and similar approved use. This reimbursement rate does not apply to administrators who have mileage allowances.
IUSD/Fogarty
Board Agenda
January 12, 2016 |
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| Decrease the mileage reimbursement rate from $0.575 per mile to $0.54 per mile. |
Effective January 1, 2016, set the mileage reimbursement rate at $0.54 per mile.
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| Effective January 1, 2016, set the mileage reimbursement rate at $0.54 per mile. |
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Sites and programs have an ongoing need to purchase technology equipment and peripherals.
Pursuant to Public Contract Code section 20118, school districts may purchase under another entity's contract when using the same terms and conditions. This procedure is often referred to as "piggybacking".
Magnolia School District awarded Project No. MSIT3, #I-23-2014/15, 2015 Technology Equipment and Peripherals Bid on February 9, 2015 to CDW Government, LLC. The project was awarded with an initial one calendar year term with an option to extend for a maximum of four (4) additional years pursuant to Education Code section 17596. The first extension was Board approved on December 10, 2015.
Staff has reviewed the terms, conditions, and pricing and finds them to be extremely competitive; therefore, recommends authorization to be granted to contract with CDW Government, LLC.
IUSD/Fogarty/Ford/Ragas
Board Agenda
January 12, 2016
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| General Fund and Restricted Funding Sources - amount of expenditure undetermined. School sites and programs make purchases within budget allocation amounts. Savings is anticipated, due to reduced pricing of piggyback bid. |
| Authorize the utilization of Magnolia School District Project No. MSIT3, #I-23-2014/15, 2015 Technology Equipment and Peripherals Bid with CDW Government, LLC. through December 31, 2016. |
| Authorize the utilization of Magnolia School District Project No. MSIT3, #I-23-2014/15, 2015 Technology Equipment and Peripherals Bid with CDW Government, LLC. through December 31, 2016. |
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Orange County Department of Education (OCDE) receives funds from the Orange County Children and Families Commission. The Orange County Children and Families Commission requires that OCDE allocate a portion of the Early Learning Initiative Grant to districts to support educator training and technical assistance. The Early Childhood Learning Center must use the funds to support continuous quality improvement. All funds must be spent no later than June 30, 2016 for year one and no later than June 30, 2017 for year two.
IUSD/Parham/Fleshman
Board Agenda
January 12, 2016
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Year 1: $600 2015-16 fiscal year
Year 2: $600 2016-17 fiscal year
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Accept Orange County Department of Education Early Learning Initiative Grant Agreement #42232.
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Accept Orange County Department of Education Early Learning Initiative Grant Agreement #42232.
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As a result of the Williams Settlement, Ed. Code 35186(d) requires "A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records."
One complaint of emergency or urgent facilities conditions was received, and, upon investigation, the complaint was determined to be unfounded.
Quarter 2 Report (October 1 - December 31, 2015)
- Deficiency of instructional materials: zero complaints
- Emergency or urgent facilities conditions: one complaint
- Teacher vacancy or misassignment: zero complaints
IUSD/Parham
Board Agenda
January 12, 2016
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For information.
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For information.
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the following field trips were received for approval. These trips fall within District overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
January 12, 2016
Attachment
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Approve and/or ratify field trips and excursions funded by donations as submitted.
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Approve and/or ratify field trips and excursions funded by donations as submitted.
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Field trips
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The Certificated Personnel Action Report represents proposed Employment, Ed. Code Authorizations, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
January 12, 2016
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/09 as submitted for Employment, Ed. Code Authorizations, Resignations and Retirements. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/09 as submitted for Employment, Ed. Code Authorizations, Resignations and Retirements. |
Certificated Personnel Action Report 2015-16/09
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
January 12, 2016
Attachment
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| Approve and/or ratify the Classified Personnel Action Report 2015-16/09 as submitted for Employment and Retirements. |
Approve and/or ratify the Classified Personnel Action Report 2015-16/09 as submitted for Employment and Retirements.
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Classified Personnel Action Report 2015-16/09
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| The Governing Board of a school district may revise the date upon which the schools of the district determine student holidays, teacher work days and the instructional calendar. IUSD currently has publicized an instructional calendar for 2015-16 that was previously bargained with employee labor groups and approved by the Governing Board. The work calendar for certificated staff was subsequently modified in a separate labor agreement with the Irvine Teachers Association.
As a result, two non-instructional days were added to the 2015-16 work calendar for teachers. One of those days takes place before the start of the school year and has no impact on the instructional calendar for students. An additional professional development day was added to the calendar for certificated staff on February 12, 2016. The addition of this day moved the last instructional day for students from June 8 to June 9, 2016.
Irvine Unified seeks approval to move the last day of instruction for students from June 8, 2016 to June 9, 2016.
IUSD/O'Donovan
Board Agenda
January 12, 2016 Attachment
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Approval to move the last day of instruction for students from June 8, 2016 to June 9, 2016.
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Approval to move the last day of instruction for students from June 8, 2016 to June 9, 2016.
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2015-16 Instructional Calendar
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
January 12, 2016
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$228,792.54 for the 2015-16 school year in special education related services.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
January 12, 2016
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$77,253.00 in Special Education Related Services
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Authorize payment for special education related services in an amount not to exceed $77,253.00 for ongoing educational services to five families.
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Authorize payment for special education related services in an amount not to exceed $77,253.00 for ongoing educational services to five families.
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
January 12, 2016
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$33,500.00 special education related services.
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Approve agreement to settle five case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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Approve agreement to settle five case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: Consumer Electronics Show
Location: Las Vegas, NV
Dates: January 8-9, 2016
Attendees: Darin Nakakihara
Cost: $100.00
Budget: 0100949426-5210
Event: American Football Coaches Association
Location: San Antonio, TX
Dates: January 9-13, 2016
Attendees: Erik Terry
Cost: No cost to district
Budget: 0160070010-5716
IUSD/Walker
Board Agenda
January 12, 2016 |
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Darin Nakakihara to Las Vegas, NV January 8-9, 2016 for $100.00;
2) Erik Terry to San Antonio, TX January 9-13, 2016 at no cost to district. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Darin Nakakihara to Las Vegas, NV January 8-9, 2016 for $100.00;
2) Erik Terry to San Antonio, TX January 9-13, 2016 at no cost to district. |
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| The site listed has been offered the following gift:
School: Northwood High School
Donation: $13,500.00
Donor: Jeffrey and Eleonora DeMaio
IUSD/Walker
Board Agenda
January 12, 2016
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Accept gift(s) to the District, as listed.
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Accept gift(s) to the District, as listed.
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Approve Consent Calendar Resolution Item Nos. 21.a. – 21.c. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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The State Allocation Board (SAB) requires new construction and modernization applications received on or after November 1, 2012 to include a school governing board resolution that includes several acknowledgements, as specified in new regulation 1859.95.1.
IUSD/Fogarty/Okino
Board Agenda
January 12, 2016
Attachment
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Adopt Resolution No. 15-16-21 certifying compliance with Regulation 1859.95.1
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Adopt Resolution No. 15-16-21 certifying compliance with Regulation 1859.95.1
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Res. 15-16-21 Ack of no SFP Funds Cypress Village & Portola Spgs ES Modulars
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The following resolution supports the funding applications that will be submitted to the Office of Public School Construction to request funding from the State Allocation Board as part of the School Facilities Program. The District will provide the remainder of the project costs using local funds. This resolution supports the funding applications that will be submitted shortly to the Office of Public School Construction.
IUSD/Fogarty/Okino
Board Agenda
January 12, 2016
Attachment |
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| Anticipate receiving grants for both projects from the SAB. |
| Adopt Resolution No. 15-16-22, authorizing the Superintendent or his authorized designee to execute documents as necessary to carry out all provisions of this Resolution for the purpose of using School Facility Program Student Grant Funding for Construction of the Modular (Villa Style) Classrooms at Cypress Village Elementary School and Modular (Villa Style) Classrooms at Portola Springs Elementary School. |
| Adopt Resolution No. 15-16-22, authorizing the Superintendent or his authorized designee to execute documents as necessary to carry out all provisions of this Resolution for the purpose of using School Facility Program Student Grant Funding for Construction of the Modular (Villa Style) Classrooms at Cypress Village Elementary School and Modular (Villa Style) Classrooms at Portola Springs Elementary School. |
Res. 15-16-22 SAB5004 Cypress Village and Portola Springs
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| Public Contract Code section 20118.2 allows school districts to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.
IUSD’s district and school websites are critical to our communication efforts. IUSD is committed to providing high quality, engaging and accessible websites to connect with our parents, students, staff and community. To continue to enhance our communications program, IUSD intends to issue a Request for Proposals (RFP) for a Web Content Management Solution.
Given the specialized nature of website solutions, the district is requesting Board Approval to publish an RFP with the following evaluation components (1) Cost – 30%, (2) Functionality and Usability – 40%, (3) Technology Requirements – 10%, and (4) Vendor Support and Ability to Perform – 20%.
The RFP will be published after Board Approval of the RFP Process. The recommendation for award would be brought back to the Board after the selection process concludes.
IUSD/Fogarty/Ford
Board Agenda
January 12, 2016 Attachment
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| Authorize the procurement of a Web Content Management Solution and related services under Public Contract Code section 20118.2. Approve the evaluation factors and percentages assigned to each factor defined in the attached resolution. |
| Authorize the procurement of a Web Content Management Solution and related services under Public Contract Code section 20118.2. Approve the evaluation factors and percentages assigned to each factor defined in the attached resolution. |
Resolution No. 15-16-23 Web Content Management Solution RFP
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Approve Facilities Consent Calendar Item Nos. 22.a. – 22.e. Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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| The Bank of New York Mellon (BNY Mellon) is the Trustee of bond funds for the Irvine Unified School District Community Facilities Districts 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1. Due to recent changes in Board members, it is necessary to update and resubmit the CFD Certificate of Authorized Officers authorized to process payments and documents related to Community Facilities District Nos. 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1. Accordingly, Board approval is requested for the following updated CFD Certificate of Authorized Officers:
Board Member - Clerk
Superintendent of Schools
Assistant Superintendent, Business Services
Director of Fiscal Services
Asst. Director of Fiscal Services
IUSD/Fogarty
Board Agenda
January 12, 2016
Attachment |
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Acting as the governing body of Community Facilities District Nos. 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1, approve the updated CFD Certificate of Authorized Officers.
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Acting as the governing body of Community Facilities District Nos. 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1, approve the updated CFD Certificate of Authorized Officers.
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Certificate of Authorized Officers CFD Bond Series
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The Plaza Vista School and the Parent Teacher Association (PTA) has requested permission to proceed with the purchase and installation of one (1) shade structure. The proposed shade structure measures 30’ x 40’ x 15’ (height). The frame is made of galvanized powder-coated steel with UV shade fabric and a tensioned roof section. The location of the proposed shade structure is over the play equipment area as shown on Exhibit A.
IUSD Facilities Planning, Construction Services as well as Maintenance and Operations staff is available to assist in the planning, design and implementation of the proposed project if the Board so authorizes. Upon successful installation, staff would recommend that the Board accept the improvements as IUSD property and agree to maintain it as necessary.
Staff has completed a feasibility review and determined that the proposed plans are acceptable. The school and PTA now request IUSD staff to supervise the project through completion.
On December 1, 2015, staff mailed notices advising adjacent residents of Plaza Vista School of the proposal to place a shade structure at which the topic would be discussed.
PUBLIC INFORMATION MEETING
On December 16, 2015, staff conducted a public information meeting at Plaza Vista School to hear comments and concerns regarding the proposed placement of the shade structure. Three (3) residents were present at the meeting and had no objection to the project as proposed.
IUSD/Fogarty/Okino
Board Agenda
January 12, 2016
Attachment |
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The Plaza Vista School PTA will pay the estimated cost of $33,500.00 for one (1) shade structure which includes purchase and installation. In addition, the Plaza Vista School PTA will also be responsible for any in-plant inspection, materials testing fees, architectural fees, Orange County Fire Authority fees, Division of the State Architect (DSA) fees, as well as any site improvement costs required by DSA.
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Approve the placement of one (1) shade structure, the purchase and installation, including any additional fees to be fully funded by the Plaza Vista School PTA.
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Approve the placement of one (1) shade structure, the purchase and installation, including any additional fees to be fully funded by the Plaza Vista School PTA.
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Plaza Vista_Install shade structure.exhibit A
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| Cypress Village Elementary School was master planned to accommodate 1,000 students, with 700 students in permanent capacity per Board Policy 7112. During the summer of 2015, modular classrooms (villa style) were added to increase capacity to 900 students. Current development in and around the Cypress Village community has accelerated, increasing the projected enrollment. As such, there is a need to increase capacity by three (3) classrooms to create a capacity of 1,000 students. Staff is recommending these classrooms be placed this summer in anticipation of the projected enrollment needs. It is projected that the school site will need to house students at the maximum capacity for more than five (5) years; therefore, staff is recommending that modular classrooms (villa style) are placed in lieu of standard relocatable classrooms. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these modular classrooms also include a student collaboration space similar to the permanent construction.
On October 20, 2015, the Board of Education authorized the retention of Webb Cleff Architecture and Engineering (Webb Cleff) to provide architectural services for the placement of three (3) modular (villa style) classrooms and one (1) shared commons area at Cypress Village Elementary School.
On November 10, 2015 in accordance with Board Policy, staff mailed notices advising adjacent residents of Cypress Village Elementary School of the proposal to place three (3) modular classrooms and one (1) shared commons area. The public was informed of the public information meeting at which the topic would be discussed.
PUBLIC INFORMATION MEETING
On December 3, 2015, staff conducted a public information meeting at Cypress Village Elementary School to hear comments regarding the proposed placement of modular classrooms. One (1) resident was present at the meeting and had no objection to the project as proposed.
At this time, staff is requesting Board approval for the design and installation of the modular (villa style) classrooms at Cypress Village Elementary School. Staff will bring forth the contract for Silver Creek Industries, Inc. for purchase of the modular classrooms at a future date.
IUSD/Fogarty/Okino
Board Agenda
January 12, 2016 |
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Authorize staff to continue with the design and installation of the modular (villa style) classrooms at Cypress Village Elementary School.
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Authorize staff to continue with the design and installation of the modular (villa style) classrooms at Cypress Village Elementary School.
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| Portola Springs Elementary School was master planned to accommodate 900 students with 700 students in permanent capacity per Board Policy 7112. Based on initial and projected enrollment, there is a need to increase capacity by four (4) classrooms. Staff is recommending these classrooms be placed this summer in anticipation of the projected enrollment needs. It is projected that the school site will need to house students at the maximum capacity for more than five (5) years; therefore, staff is recommending that modular classrooms (villa style) are placed in lieu of standard relocatable classrooms. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these modular classrooms also include a student collaboration space similar to the permanent construction.
On October 20, 2015, the Board of Education authorized the retention of Ruhnau Ruhnau Clarke Architects and Planners (RRC) to provide architectural services for the placement of four (4) modular (villa style) classrooms and one (1) shared commons area at Portola Springs Elementary School.
On November 10, 2015 in accordance with Board Policy, staff mailed notices advising adjacent residents of Portola Springs Elementary School of the proposal to place four (4) modular classrooms and one (1) shared commons area. The public was informed of the public information meeting at which the topic would be discussed.
PUBLIC INFORMATION MEETING
On December 3, 2015, staff conducted a public information meeting at Portola Springs Elementary School to hear comments regarding the proposed placement of modular classrooms. One (1) resident was present at the meeting and had no objection to the project as proposed.
At this time, staff is requesting Board approval for the design and installation of the modular (villa style) classrooms at Portola Springs Elementary School. Staff will bring forth the contract for Silver Creek Industries, Inc. for purchase of the modular classrooms at a future date.
IUSD/Fogarty/Okino
Board Agenda
January 12, 2016 |
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| Authorize staff to continue with the design and installation of the modular (villa style) classrooms at Portola Springs Elementary School. |
| Authorize staff to continue with the design and installation of the modular (villa style) classrooms at Portola Springs Elementary School. |
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The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Temporary Offsite Parking project.
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Bid Category
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Contractor
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Board Approval Date
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General Engineering
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Ben’s Asphalt, Inc.
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July 7, 2015
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This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
January 12, 2016 |
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| Accept the contract of the listed contractor for the Temporary Offsite Parking project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Temporary Offsite Parking project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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| The proposed revisions to the board policies listed below modify language to ensure that in describing characteristics such as race, ethnicity, gender, gender identify or sexual orientation that the most current and comprehensive terms and definitions are used. Revising the language is intended to provide additional clarification and understanding regarding the scope of responsibility to provide a learning environment and work place free from all forms of discrimination and harassment.
Board Policy 1312.2 Uniform Complaint Policy
Board Policy 4030 Nondiscrimination in Employment
Board Policy 4111.1 Equal Employment Opportunity
Board Policy 4121.1 Sexual Harassment - Employees
Board Policy 5145.5 Nondiscrimination/Harassment - Students
Board Policy 5145.7 Sexual Harassment - Students
IUSD/Parham
Board Agenda
January 12, 2016
Attachments |
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| No impact to the General Fund. |
| Approve for first reading proposed revisions to Board Policies: 1312.2 Uniform Complaint Policy; 4030 Nondiscrimination in Employment; 4111.1 Equal Employment Opportunity; 4121.1 Sexual Harassment – Employees; 5145.5 Nondiscrimination/Harassment – Students; and 5145.7 Sexual Harassment – Students. |
Approve for first reading proposed revisions to Board Policies: 1312.2 Uniform Complaint Policy; 4030 Nondiscrimination in Employment; 4111.1 Equal Employment Opportunity; 4121.1 Sexual Harassment – Employees; 5145.5 Nondiscrimination/Harassment – Students; and 5145.7 Sexual Harassment – Students. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve for first reading proposed revisions to Board Policies: 1312.2 Uniform Complaint Policy; 4030 Nondiscrimination in Employment; 4111.1 Equal Employment Opportunity; 4121.1 Sexual Harassment – Employees; 5145.5 Nondiscrimination/Harassment – Students; and 5145.7 Sexual Harassment – Students. |
| The Board waived the second reading and approved the proposed revisions to Board Policies: 1312.2 Uniform Complaint Policy; 4030 Nondiscrimination in Employment; 4111.1 Equal Employment Opportunity; 4121.1 Sexual Harassment – Employees; 5145.5 Nondiscrimination/Harassment – Students; and 5145.7 Sexual Harassment – Students. |
1312_2 Uniform Complaint Policy
4030 Nondiscrimination in Employment
4111_1 Equal Employment Opportunity
4121_1 Sexual Harassment - Employees
5145_5 Nondiscrimination / Harassment - Students
5145_7 Sexual Harassment - Students
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| Legislation covering collective bargaining for school districts makes the following provisions for presentation of initial proposals, public hearings, and initiation of negotiations:
a. All initial proposals of exclusive representatives and of public school employers which relates to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter shall be public record.
b. Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed, after the submission of the proposal, to enable the public to become informed, and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.
c. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt the initial proposal.
d. New subjects of meeting and negotiating arising after the presentation of initial proposals shall be made public within 24 hours. If a vote is taken on such subject by the public school employer, the vote thereon by each member voting shall also be made public within 24 hours.
e. The California School Employees Association (CSEA) Chapter 517 shall address the articles listed in Exhibit A.
f. The Irvine Unified School District shall address issues in the following articles of the Collective Bargaining Agreement:
Article 7: Working Conditions
Article 8: Compensation and Related Benefits
Article 9: Health and Welfare Benefits
Article 10: Absences and Leaves
This proposal has been posted and available for public review for 72 hours.
IUSD/O'Donovan
Board Agenda
January 12, 2015 Attachment
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After holding a public hearing and considering all comments, adopt the proposal of the Irvine Unified School District in order to initiate the bargaining process on the listed Articles.
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After holding a public hearing and considering all comments, adopt the proposal of the Irvine Unified School District in order to initiate the bargaining process on the listed Articles.
Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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After holding a public hearing and considering all comments, adopt the proposal of the Irvine Unified School District in order to initiate the bargaining process on the listed Articles.
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Assistant Superintendent O'Donovan reviewed the proposed intent to initiate the bargaining process.
President Bokota opened the public hearing at 7:43 p.m., received no comments and closed the public hearing at 7:44 p.m. |
CSEA Initial Proposal to IUSD for Successor Negotiations 2016-2019
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| Vavrinek, Trine, Day & Co. (“VTD”), Certified Public Accountants have completed the examination of the financial statements of funds and accounts of the Irvine Unified School District.
The completion of this audit is in accordance with Education Code Section 41020. Copies of this report are filed with the County Superintendent of Schools, County Auditor, State Department of Education, and the Audit Division of the State Department of Finance. By law, the Board must file the audit by December 15 each year.
In accordance with Education Code Section 41020.3, contents of this report will be reviewed at the January 12, 2016 Board of Education meeting, and a representative of VTD, will be available to answer questions regarding the audit.
IUSD/Fogarty
Board Agenda
January 12, 2016 |
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| Receive and file the audit of the 2014-15 financial records of the Irvine Unified School District, as presented by Vavrinek, Trine, Day & Co. |
Receive and file the audit of the 2014-15 financial records of the Irvine Unified School District, as presented by Vavrinek, Trine, Day & Co. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Receive and file the audit of the 2014-15 financial records of the Irvine Unified School District, as presented by Vavrinek, Trine, Day & Co. |
| Assistant Superintendent Fogarty introduced Rick Alonzo, Partner, Vavrinek, Trine, Day & Co., who reviewed the Summary of Auditors' Results, indicating an "unmodified opinion" finding for the District's Financial Statements and Federal Awards and a "modified opinion" for the District's State Awards. |
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Absent Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 7:50 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Absent | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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