Regular Meeting of the Board of Education
Irvine USD
February 16, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting
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President Bokota called the meeting to order at 5:42 p.m.
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Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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| The Board adjourned to closed session at 5:43 p.m. |
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| Properties: Approximately 10 acres of land located in the Portola Springs area, more particularly, Northeast of Portola Parkway in the City of Irvine, County of Orange, California; and approximately 10 acres of land located near Gitano, Encanto and Dana streets in the Los Olivos Community of PA 39, City of Irvine, County of Orange, California (“Properties”).
Negotiating Parties: Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel (“Buyer”); and Irvine Community Development Company, LLC, a Delaware limited liability company, real property negotiator Michael Le Blanc, Senior Vice President (“Seller”).
Under Negotiation: Instruction to Buyer’s real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Properties.
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| The Board met with legal counsel to discuss negotiations relative to real property. |
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| The Board discussed one case of anticipated litigation. |
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| The Board met with staff to discuss public employee discipline/dismissal/release/resignation. |
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| President Bokota reconvened the meeting at 6:35 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Scotty Searl.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Members Absent:
Sharon Wallin(excused)
Student Members Present:
Courtney Fassett
Samantha Kosai
Scotty Searl
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Bokota reported on the discussion in Closed Session. |
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Approve the minutes of the following meeting(s), as presented: January 26, 2016 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented: January 26, 2016 - Regular Meeting
Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
January 26, 2016 - Regular Meeting
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Minutes - 012616
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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Adopt agenda, as presented.
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| Neda Eaton, President and Chief Executive Officer |
| Kellie Pendergest, Director of Marketing and Communications reported on IPSF’s upcoming Top 100 Reception celebrating businesses who donated to IPSF. She shared the Innovative Teaching Award Program (ITAP) and Innovative Counseling Award Program (ICAP) Grant applications deadline was February 1st, IPSF received 21 applications and will award $140,000 in grants on March 24th. Grant funds come from corporate donations and donations from the Parents Appreciating Teacher & Staff (PATS) program. Additionally, IPSF is now accepting applications for the Dr. Kevin Armstrong and Lee Bryn Brooks Scholarship programs, and asked for assistance in spreading the word to students. Lastly, she reviewed other upcoming events including the Honors Concert, Summer Enrichment Academy, STEAM Carnival and the Tee It Up for Education Golf Tournament. |
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| Karena Gibbs, Coordinator |
| Karina Gibbs, Coordinator to the Irvine Adult Transition Program reported on the Irvine Adult Transition Program (IATP) that serves students ages 18 to 22 with disabilities aiding in transitional skills including: vocation, independent living, post-secondary education and training and employment skills. Karina noted the recent facility name change to Legacy Education Center, then introduced IATP student Garrett Black who shared his experiences with and appreciation for the IATP program. |
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Speaking to the topic of a teacher's absence in a Canyon View Elementary Autism class:
Erick Canche
Romain Pianet
Matthew Leeg
Muhammad Naushad
Jean and Edward Im |
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| Student Board Members Fassett, Kosai, Searl in for Sun and Verdegan reported on school activities. |
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| Superintendent Walker updated the Board on the community outreach completed since the prior board meeting where the School Facilities Improvement District map was approved, and outlined the extensive project prioritization process for each site. He thanked the Leadership and Facilities teams and community parents for their involvement in the prioritization process. He reported on the district-wide Professional Learning Day recently completed, with customized trainings including a focus on resiliency and mindfulness. He reported on his recent CALSSD trip noting that if IUSD was funded at the state average funding level it would mean $40 million more for IUSD. In closing, he reported how he is looking forward to the upcoming Sacramento Student Advocacy Trip to continue the conversation about the funding challenges IUSD faces. |
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| Board Members Bokota, Brooks, Glasky, and Parham reported on school visits, conference attendance and meeting participation. |
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Passed with a motion by Ira Glasky and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Item Nos. 16.a. – 20.b. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00223421 through 00224512
District 50, CFD No. 01-1 - Numbers 00001713 through 00001713
District 44, CFD No. 86-1 - Numbers 00006461 through 00006572
District 41, Irvine Child Care Project - None
Revolving Cash - Numbers 42618 through 42708
IUSD/Fogarty/Payton
Board Agenda
February 16, 2016
Attachment |
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Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
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Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
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Check Register Report 02-16-2016
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ALLIANT CONSULTING, INC.
Consultant to provide all required Labor Compliance monitoring with regard to the Compliance Monitoring Unit requirements as designated by Assembly Bill 436 (AB 436) for the Eastwood Elementary School project.
February 17, 2016 – December 31, 2017
Budget No.: 3570490185-6229
Okino/Construction & Facilities
Fee...........................................................not to exceed $56,860.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
CHUNK N’ CHIP
Consultant to provide ice cream sandwich service to students on the Northwood High School campus at the Class of 2016 Senior BBQ.
May 26, 2016 – May 26, 2016
Roach/Northwood High School
Fee....................................................... not to exceed $1,685.00
Other: Northwood High School ASB
CONNOR, FLETCHER & HEDENKAMP, LLP
Consultant to provide professional legal and consulting services related to the Deerfield Elementary Expansion.
(Previously Board Approved on August 21, 2012, April 16, 2013, June 25, 2013, November 12, 2013, April 14, 2015, August 18, 2015, and December 8, 2015.)
July 1, 2012 – June 30, 2016
Budget No.: 3512090385-5839
Fogarty/Business Services
Fee....................................................... not to exceed $16,000.00
Fee....................................................... not to exceed $21,000.00
Developer Fee Fund - Fund 25 / County School Facilities Fund – Fund 35
CULINARY IMAGINATION, LLC
Consultant to provide culinary expertise, as an experienced executive chef, for the proposed Culinary Arts Program.
(Previously Board Approved on December 10, 2013.)
December 11, 2013 – December 30, 2014
December 11, 2013 – June 30, 2016
Budget No.: 0170390385-6268
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee...........................................................not to exceed $21,400.00
Community Facilities District – CFD 86-1 / County School Facilities Fund – Fund 35
CUMMING CONSTRUCTION MANAGEMENT, INC.
Consultant to provide design, procurement and construction management services for the Proposition 39 program.
February 17, 2016 – December 31, 2018
Budget No.: 0100558581-5811
Hoffman/Maintenance & Operations
Fee...........................................................not to exceed $140,901.00
Restricted General Fund
GLOBAL ENVIRONMENTAL COMPLIANCE, INC.
Consultant to provide SWPPP and QSP inspection and monitoring services for the Eastwood Elementary School project.
February 17, 2016 – December 31, 2017
Budget No.: 3570490185-6267
Okino/Construction & Facilities
Fee...........................................................not to exceed $42,889.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
GRANBERY, PEGGY
Consultant to support participating teachers through the Induction Program.
July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee...........................................................not to exceed $20,000.00
Unrestricted General Fund
HABERMEHL, BILL
Consultant to provide presentations as a keynote speaker to science teachers during secondary science common core release days.
January 28, 2016 – February 4, 2016
Budget No.: 0100909324-5811
Winn/Education Services
Fee...........................................................not to exceed $500.00
Unrestricted General Fund
JROSS QUALITY ASSURANCE
Consultant to provide Division of the State Architect, Class 1 Project Inspector services for the Eastwood Elementary School project.
February 17, 2016 – September 30, 2016
Budget No.: 3570490185-6280
Okino/Construction & Facilities
Fee...........................................................not to exceed $90,600.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
ORANGE COUNTY SPEECH SERVICES
Consultant to provide students of the Hebrew Academy, a non-public school participating in the NCLB Title 1 program, support for best utilizing learning strengths to overcome weaknesses in academic performance.
February 17, 2016 – May 20, 2016
Budget No.: 0100920610-5811
Schlichting/Student Support Services
Fee...........................................................not to exceed $7,000.00
Restricted General Fund
PARTIES BY PANACHE
Consultant to provide catering services to students on the Northwood High School campus at the Class of 2016 Senior Breakfast.
June 7, 2016 – June 7, 2016
Roach/Northwood High School
Fee....................................................... not to exceed $4,914.00
Other: Northwood High School ASB
SHANAHAN, THERESE
Consultant to provide presentation as a keynote speaker to science teachers during secondary science common core release day.
February 12, 2016 – February 12, 2016
Budget No.: 0100909324-5811
Winn/Education Services
Fee...........................................................not to exceed $800.00
Unrestricted General Fund
STANTEC CONSULTING SERVICES, INC.
Consultant to prepare legal descriptions and exhibit sketches for proposed on site sidewalks, ramp, and stair construction connecting sidewalks to outside of the project line at Eastwood Elementary School for the recording of easements prior to construction.
February 17, 2016 – March 17, 2016
Budget No.: 3570490185-6114
Okino/Construction & Facilities
Fee...........................................................not to exceed $6,600.00
County School Facilities Fund – Fund 35
TK BURGERS
Consultant to provide food service to students on the Northwood High School campus at the Class of 2016 Senior BBQ.
May 26, 2016 – May 26, 2016
Roach/Northwood High School
Fee....................................................... not to exceed $1,992.00
Other: Northwood High School ASB
IUSD/Fogarty/Payton
Board Agenda
February 16, 2016
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Community Facilities District – not to exceed $190,349.00
County School Facilities Fund - $6,600.00
Developer Fee Fund – not to exceed $5,000.00
Restricted General Fund - not to exceed $147,901.00
Unrestricted General Fund - $21,300.00
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| Approve and/or ratify the Contract Services Action Report 2015-16/11, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/11, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
February 16, 2016
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated February 5, 2016. |
| Approve the Purchase Order Detail Report dated February 5, 2016. |
Purchase Order Detail Report 02-16-2016
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The Business Department is required to prepare a Budget Development Calendar annually per Board Policy 3100. The Budget Calendar is created to provide advance notice to the public of important dates related to the development of and financial reporting on the annual District Budget. Accordingly, the attached Budget Development Calendar for Calendar Year 2016 is presented for the Board’s approval.
IUSD/Fogarty
Board Agenda
February 16, 2016
Attachment
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| Approve the IUSD Budget Development Calendar for Calendar Year 2016. |
| Approve the IUSD Budget Development Calendar for Calendar Year 2016. |
Budget Calendar 2016
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| Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Portola Springs will attend Thousand Pines Science Camp
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School
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# of Days
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Cost Per Student
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Portola Springs
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5
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$380
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IUSD/Parham/Machesky
Board Agenda
February 16, 2016
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None |
| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools: Portola Springs |
| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools: Portola Springs |
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| District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board. District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account. Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
February 16, 2016
Attachment |
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Approve and/or ratify field trips and excursions funded by donations as submitted.
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Approve and/or ratify field trips and excursions funded by donations as submitted.
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Field trips
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| The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
February 16, 2016
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/11 as submitted for Employment and Resignations. |
Approve and/or ratify the Certificated Personnel Action Report 2015-16/11 as submitted for Employment and Resignations.
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Certificated Personnel Action Report 2015-16/11
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
February 16, 2016
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2015-16/11 as submitted for Employment, Resignations and Separations.
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Approve and/or ratify the Classified Personnel Action Report 2015-16/11 as submitted for Employment, Resignations and Separations.
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Classified Personnel Action Report 2015-16/11
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
February 16, 2016
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| $144,353.08 for the 2015-16 school year in special education related services. |
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
February 16, 2016
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$6,500.00 special education related services.
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| Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
| Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: RTC Student Assessment
Location: Hiko, NV
Dates: February 15-16, 2016
Attendees: Beth Haile
Cost: $705.00
Budget: 0101757620-5210
Event: RTC Student Assessment
Location: Hiko, NV
Dates: February 15-19, 2016
Attendees: Lara Pascoe
Cost: $1,396.00
Budget: 0101757620-5210
Event: RTC Visit
Location: Denver, CO
Dates: February 23-26, 2016
Attendees: Lara Pascoe
Cost: $1,346.00
Budget: 0101757620-5210
Event: SIGCSE 2016
Location: Memphis, TN
Dates: March 2-5, 2016
Attendees: Kimberly Hermans
Cost: $1,450.00
Budget: 0161273123-5210
IUSD/Walker
Board Agenda
February 16, 2016 |
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Beth Haile to Hiko, NV February 15-16, 2016 at a cost of $705.00;
2) Lara Pascoe to Hiko, NV February 15-19, 2016 at a cost of $1,396.00;
3) Lara Pascoe to Denver, CO February 23-26, 2016 at a cost of $1,346.00;
4) Kimberly Hermans to Memphis, TN March 2-5, 2016 at a cost of $1,450.00. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Beth Haile to Hiko, NV February 15-16, 2016 at a cost of $705.00;
2) Lara Pascoe to Hiko, NV February 15-19, 2016 at a cost of $1,396.00;
3) Lara Pascoe to Denver, CO February 23-26, 2016 at a cost of $1,346.00;
4) Kimberly Hermans to Memphis, TN March 2-5, 2016 at a cost of $1,450.00. |
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| The site listed has been offered the following gift:
School: Stonegate Elementary
Donation: $1,000.00
Donor: Discovery Education
IUSD/Walker
Board Agenda
February 16, 2016 |
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Accept gift(s) to the District, as listed.
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Accept gift(s) to the District, as listed.
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Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| Approve Facilities Consent Calendar Item Nos. 21.a. – 21.g. |
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| Certain modifications were required during the construction phase of the Beacon Park School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
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Change Orders
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Description: Change Order No. 1
Bid Package: No. 4 Concrete, Masonry, and Waterproofing
Contractor: Bogh Engineering, Inc.
Requested by: District
Reason: Added pedestrian crossing and access to public sidewalk
Amount: $20,628.00
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Description: Change Order No. 1
Bid Package: No. 20 HVAC
Contractor: All Star Air Systems, Inc.
Requested by: District
Reason: Additional zoning for AC Unit 7 in Building A
Amount: $17,030.00
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The original total contract amount for this project is $29,801,317.00. The total of all change orders is $161,246.00, or 0.54% of the project. The new total contract amount shall be $29,962,563.00.
IUSD/Fogarty/Okino
Board Agenda
February 16, 2016 |
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$37,658.00 County School Facilities Fund/Developer Fees (to be reimbursed by Heritage Fields El Toro, LLC)
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Approve the listed change orders in the amount of $37,658.00 for the Beacon Park School project. No change to the completion date.
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Approve the listed change orders in the amount of $37,658.00 for the Beacon Park School project. No change to the completion date.
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| Certain modifications were required during the construction phase of the Irvine High School Classroom Addition project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
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Change Order
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Description: Change Order No. 2
Bid Package No.: 6 Roofing and Sheet Metal
Contractor: Danny Letner Inc. dba Letner Roofing Co.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $3,276.00 >
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Description: Change Order No. 1
Bid Package No.: 12 HVAC
Contractor: All Star Air Systems, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $14,492.00 >
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Description: Change Order No. 2
Bid Package No.: 14 Landscape and Irrigation
Contractor: Marina Landscape, Inc.
Requested by: District
Reason: Restore Fine Grade at West Landscape
Amount: $3,444.00
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The original total contract amount for this project is $7,502,469.00. The total of all change orders is $172,952.00, or 2.31% of the project. The new total contract amount shall be $7,675,421.00.
IUSD/Fogarty/Okino
Board Agenda
February 16, 2016 |
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< $14,324.00 > County School Facilities Fund/Fund 35/CFD 09-1
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Approve the listed change orders in the deductive amount of < $14,324.00 > for the Irvine High School Classroom Addition project. No change to the completion date.
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Approve the listed change orders in the deductive amount of < $14,324.00 > for the Irvine High School Classroom Addition project. No change to the completion date.
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| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order No. 2
Bid Package No.: 02-2 Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Removal and Reinstallation of Water Lines
Amount: $34,402.00
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Description: Change Order No. 5
Bid Package No.: 07-1 Metal Roofing and Sheet Metal
Contractor: Challenger Sheet Metal, Inc.
Requested by: District
Reason: Installation of Additional Downspouts
Amount: $13,399.00
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Description: Change Order No. 1
Bid Package No.: 09-4 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Reason: Elimination of Moisture Protection at Carpeted Areas
Amount: < $158,025.00 >
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Description: Change Order No. 6
Bid Package No.: 22-1 Plumbing
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Reason: Relocation of Gas Kiln at Building D
Amount: $5,893.00
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Description: Change Order No. 3
Bid Package No.: 26-1 Electrical
Contractor: RDM Electric, Inc.
Requested by: District
Reason: Addition of Conduit and Receptacles at Softball Batting Cage, Addition of Cord Reels and Receptacles in Building C, Relocation of the Elevator Control Room
Amount: $102,797.00
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The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $1,802,232.00 or 1.49% of the project. The new total of all contract amounts shall be $123,045,547.75.
IUSD/Fogarty/Okino
Board Agenda
February 16, 2016
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< $1,534.00 > CFD 09-1
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Approve the listed change orders in the deductive amount of < $1,534.00 > for the Portola High School project as listed. No change to the completion date.
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Approve the listed change orders in the deductive amount of < $1,534.00 > for the Portola High School project as listed. No change to the completion date.
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| Certain modifications were required during the construction phase of the Portola Springs Elementary School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description of the change orders. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order No. 1
Bid Package No.: 02-3 Landscape & Irrigation
Contractor: Marina Landscape, Inc.
Requested by: District
Reason: Additional Grading at Slopes and Planters
Amount: $18,298.00
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Description: Change Order No. 1
Bid Package No.: 10-1 Misc. Specialties
Contractor: JRH Construction Co., Inc.
Requested by: District
Reason: Credit - Prefabricated Softball Arch, Revisions to Food Service Area, Removal of Window Shades, Credit for Removal of Tackable Wall Panel, Removal of Final Cleaning Services, Temporary Jobsite Signage, Unused Allowance: Add - Installation of Three Marker Boards, Installation of Additional Swing, Installation of Fire Cabinets, Upcharge for Revised Graphic Vinyl Material, Removal of Wall Mounted Fixtures
Amount: < $85,836.00 >
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Description: Change Order No. 2
Bid Package No.: 15-2 Plumbing
Contractor: Nile Advanced Construction, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $5,054.00 >
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Description: Change Order No. 3
Bid Package No.: 16-1 Electrical, Data and Fire Alarm
Contractor: Rancho Pacific Electric, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $10,725.00 >
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The total contract amount awarded for the project to date is $25,360,187.00. The total of all change orders is $2,129.00 or .01% of the project. The new total of all contract amounts shall be $25,362,316.00.
IUSD/Fogarty/Okino
Board Agenda
February 16, 2016 |
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| < $83,317.00 > CFD 09-1 |
Approve the listed change orders in the deductive amount of < $83,317.00 > for the Portola Springs Elementary School project as listed. No change to the completion date.
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Approve the listed change orders in the deductive amount of < $83,317.00 > for the Portola Springs Elementary School project as listed. No change to the completion date.
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The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Irvine High School Classroom Addition project.
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Bid Category
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Contractor
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Board Approval Date
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No. 2 Earthwork, Grading and Asphalt
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Amtek Construction
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June 24, 2014
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No. 6 Roofing and Sheet Metal
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Danny Letner Inc. dba Letner Roofing Co.
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June 24, 2014
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No. 10 Painting and Wall Covering
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Bithell, Inc.
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June 24, 2014
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No. 11 Fire Sprinkler System
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JPI Development Group, Inc.
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June 24, 2014
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No. 12 HVAC
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All Star Air Systems, Inc.
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June 24, 2014
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No. 14 Landscape and Irrigation
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Marina Landscape, Inc.
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March 17, 2015
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No. 15 Sanitary Sewer Services
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GCI Construction, Inc.
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June 23, 2015
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
February 16, 2016 |
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Accept the contracts of the listed contractors for the Irvine High School Classroom Addition project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.
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Accept the contracts of the listed contractors for the Irvine High School Classroom Addition project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.
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The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Portola Springs Elementary School project.
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Bid Category
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Contractor
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Board Approval Date
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No. 02-3 Landscape & Irrigation
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Marina Landscape, Inc.
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July 22, 2014
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No. 09-4 Painting
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T&M Painting and Construction, Inc.
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July 22, 2014
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No. 10-1 Misc. Specialties
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JRH Construction, Inc.
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July 22, 2014
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No. 15-2 Plumbing
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Nile Advanced Construction, Inc.
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July 22, 2014
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No. 16-1 Electrical, Data and Fire Alarm
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Rancho Pacific Electric, Inc.
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August 19, 2014
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
February 16, 2016 |
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| Accept the contracts of the listed contractors for the Portola Springs Elementary School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Portola Springs Elementary School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
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Bids were opened and publicly read aloud at 1:00 p.m. on January 21, 2016.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 19 Landscape Improvements
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1
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$1,490,640.00
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Staff is recommending the Board take action on the following:
Staff believes rebidding the following bid category will result in a more competitive bid and recommends rejecting all bids and re-bidding this bid category at a later date:
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Bid Category
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No. 19 Landscape Improvements
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IUSD/Fogarty/Okino
Board Agenda
February 16, 2016
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| Reject all bids for bid category No. 19 Landscape Improvements, and rebid at a later date. |
| Reject all bids for bid category No. 19 Landscape Improvements, and rebid at a later date. |
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Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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Resolution No. 15-16-25 approves a not to exceed amount of $45,000,000 for Community Facilities District (“CFD”) No. 09-1 Series 2016 A Bonds to finance the costs of certain public facilities.
CFD No. 09-1 Bonds are repaid from Special Tax revenue of CFD No. 09-1 and are not an obligation of the general fund. The CFD No. 09-1 Series 2016 A Bonds are being structured as variable rate bonds with daily resets. The CFD No. 09-1 Series 2016 A Bonds are expected to close no later than March 31, 2016.
Adam Bauer, President of Fieldman, Rolapp & Associates will be at the meeting to provide a summary and answer any questions. Documents (a) through (f) as referenced in the Resolution No. 15-16-25 are available upon request.
IUSD/Fogarty
Board Agenda
February 16, 2016
Attachment |
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| Acting as the governing body of Community Facilities District No. 09-1, adopt Resolution No. 15-16-25 authorizing:
(a) the Issuance of Irvine Unified School District Community Facilities District No. 09-1 Adjustable Rate Special Tax Bonds, Series 2016 A, in an Aggregate Principal Amount of Not to Exceed $45,000,000;
(b) the Execution and Delivery of a Third Supplemental Indenture, a Reimbursement, Credit and Security Agreement and Related Letter Agreement, a Bond Purchase Agreement, a Continuing Disclosure Agreement and a Remarketing Agreement Relating to Said Series 2016 A Bonds;
(c) the Preparation and Distribution of an Official Statement Relating to Said Series 2014 B Bonds and the Preparation and Distribution of an Official Statement Relating to Said Series 2014 C Bonds;
(d) and the Execution of Necessary Documents and Certificates and Related Actions.
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Acting as the governing body of Community Facilities District No. 09-1, adopt Resolution No. 15-16-25 authorizing:
(a) the Issuance of Irvine Unified School District Community Facilities District No. 09-1 Adjustable Rate Special Tax Bonds, Series 2016 A, in an Aggregate Principal Amount of Not to Exceed $45,000,000;
(b) the Execution and Delivery of a Third Supplemental Indenture, a Reimbursement, Credit and Security Agreement and Related Letter Agreement, a Bond Purchase Agreement, a Continuing Disclosure Agreement and a Remarketing Agreement Relating to Said Series 2016 A Bonds;
(c) the Preparation and Distribution of an Official Statement Relating to Said Series 2014 B Bonds and the Preparation and Distribution of an Official Statement Relating to Said Series 2014 C Bonds;
(d) and the Execution of Necessary Documents and Certificates and Related Actions.
Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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| Acting as the governing body of Community Facilities District No. 09-1, adopt Resolution No. 15-16-25 authorizing: (a) the Issuance of Irvine Unified School District Community Facilities District No. 09-1 Adjustable Rate Special Tax Bonds, Series 2016 A, in an Aggregate Principal Amount of Not to Exceed $45,000,000; (b) the Execution and Delivery of a Third Supplemental Indenture, a Reimbursement, Credit and Security Agreement and Related Letter Agreement, a Bond Purchase Agreement, a Continuing Disclosure Agreement and a Remarketing Agreement Relating to Said Series 2016 A Bonds;
(c) the Preparation and Distribution of an Official Statement Relating to Said Series 2014 B Bonds and the Preparation and Distribution of an Official Statement Relating to Said Series 2014 C Bonds; (d) and the Execution of Necessary Documents and Certificates and Related Actions. |
| Adam Bauer, Principal, Fieldman, Rolapp and Associates, provided an overview of the CFD No. 09-1 Adjustable Rate Special Tax Bond, Series 2016 A issuance and responded to questions from the Board regarding the adjustable rate structure. |
Resolution No. 15-16-25 CFD 09-1 2016 A Adjustable Bond
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| The proposed revisions to the board policies listed below modify language to ensure compliance with changes in law and to modify language to the most current and comprehensive terms and definitions.
Board Policy 9020 Individual Members
Board Policy 9270 Conflict of Interest Code
Board Policy 9310 Policy Adoption
Board Policy 9320.1 Regular Meetings
Board Policy 9320.2 Special Meetings
Board Policy 9320.3 Adjourned Meetings
Board Policy 9323 Conduct of Public Meetings
IUSD/Walker
Board Agenda
February 16, 2016
Attachments
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Approve for first reading proposed revisions to Board Policies: 9020 Individual Members; 9270 Conflict of Interest Code; 9310 Policy Adoption; 9320.1 Regular Meeting; 9320.2 Special Meetings; 9320.3 Adjourned Meetings; and 9323 Conduct of Public Meetings.
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Approve for first reading proposed revisions to Board Policies: 9020 Individual Members; 9270 Conflict of Interest Code; 9310 Policy Adoption; 9320.1 Regular Meeting; 9320.2 Special Meetings; 9320.3 Adjourned Meetings; and 9323 Conduct of Public Meetings.
Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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Approve for first reading proposed revisions to Board Policies: 9020 Individual Members; 9270 Conflict of Interest Code; 9310 Policy Adoption; 9320.1 Regular Meeting; 9320.2 Special Meetings; 9320.3 Adjourned Meetings; and 9323 Conduct of Public Meetings.
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| The Board waived the second reading, and approved proposed Board Policies: 9020 Individual Members; 9270 Conflict of Interest Code; 9310 Policy Adoption; 9320.1 Regular Meeting; 9320.2 Special Meetings; 9320.3 Adjourned Meetings; and 9323 Conduct of Public Meetings. |
BP 9020 Individual Members
BP 9270 Conflict of Interest Code
BP 9310 Policy Adoption
BP 9320.1 Regular Meetings
BP 9320.2 Special Meetings
BP 9320.3 Adjourned Meetings
BP 9323 Conduct of Public Meetings
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The terms of the Master Agreement call for the Board of Education to make a formal request to the Foundation for the upcoming school year relative to funding priorities.
The IPSF's Board of Trustees will establish its funding commitment for the subsequent school year.
Continuation of the following areas of support with the addition of the STEM program funding have been recommended:
Class Size Support
Elementary Instructional and Middle and High School Teacher Hours
| $ 850,000 | Music
Music Instructional Assistants 4-6
K-3 Music, Preschool Art & Music | $ 375,000 | STEM
Irvine CubeSat Program
| $ 150,000 | Health and Wellness
School Nurse and Athletic Trainers
| $ 175,000 | Counseling Support
Naviance Counseling System
| $ 14,000 | Total | $1,564,000 |
IUSD/Walker
Board Agenda
February 16, 2016
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As stated above.
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Approve the submission of a formal request to IPSF for the 2016-17 school year priorities, as described.
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Approve the submission of a formal request to IPSF for the 2016-17 school year priorities, as described.
Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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Approve the submission of a formal request to IPSF for the 2016-17 school year priorities, as described.
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A ballot for the election of representatives to CSBA's Delegate Assembly for Region 15 is presented for the Board's consideration. The ballot contains the names of individuals nominated by member boards in Region 15.
Each member board submits one ballot and may vote for up to eight (8) candidates. The Board casts one vote for any one candidate. If the Board chooses to vote for an individual whose name is not printed on the ballot, provisions have been made for write-in candidates. Ballots must be returned to CSBA postmarked on or before March 15, 2016.
IUSD/Walker/Chavez
Board Agenda
February 16, 2016
Attachment
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Cast votes for up to eight (8) CSBA Delegate Assembly candidates.
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Cast votes for up to eight (8) CSBA Delegate Assembly candidates.
Passed with a motion by Ira Glasky and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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Cast votes for up to eight (8) CSBA Delegate Assembly candidates.
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The Board cast votes for eight (8) CSBA Delegate Assembly candidates:
Dana Black (Newport-Mesa USD)
Lauren Brooks (Irvine USD)
Judith Franco (Newport-Mesa USD)
Candice Kern (Cypress ESD)
Rosemary Saylor (Huntington Beach City SD)
Francine Scinto (Tustin USD)
Michael Simons (Huntington Beach Union HSD)
and write in candidate Lynn Davis (Tustin USD) |
2016 CSBA Delegate Assembly Ballot
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At the December 8, 2015 School Board Meeting, the Board requested an update of the District Committees, consisting of the Education Advisory Committee, Finance Committee and Health Advisory Committee. Following Board discussion at the January 26 meeting, the Board tabled the item to the following meeting, for further consideration.
Education Advisory Committee:
The Education Advisory Committee is designed to serve in an advisory capacity to the Board of Education. The Education Advisory Committee is charged with reviewing and discussing critical educational issues and initiatives, and their congruence with the District’s Strategic Initiatives while providing input and feedback to the Board. Finance Committee:
The Finance Committee is designed to act as an independent advisory committee to the Board of Education regarding the District's financial affairs and operations. The goal of the Finance Committee is to enhance public confidence in the District's ability to effectively handle its financial affairs by communicating the results of its work and projects-in-process to the Board, and by educating the public regarding the financial position and outlook for the District. Additionally, at the March 3, 2015 Board Meeting, the Finance Committee was charged with investigating and researching financial matters such as equity and LCAP issues and to provide recommendations to the Board. Health Advisory Committee:
In keeping with the California State Department of Education’s Guidelines for Family Life/Sex Education (1987) that “all [family life/sex education] curriculum and materials to be used should be studied by a community advisory committee…" (p.vi), the charge of the Health Advisory Committee is to review sensitive topics and instructional materials and make recommendations to the Board regarding their approval.
The Committees' facilitators have prepared updates on the District Committees.
IUSD/Walker
Board Agenda
February 16, 2016
Attachments
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For discussion and direction.
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For discussion and direction.
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| The Board heard from Student Board Member Karina Sun who recently attended an Education Advisory Committee meeting. To allow all Board Members the ability to share in the discussion the Board tabled the item for a later time. |
Finance Committee Mission Statement
Health Advisory Committee Purpose Statement
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
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| The meeting was adjourned at 7:59 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Absent | Sharon Wallin |
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