Regular Meeting of the Board of Education
Irvine USD
March 01, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting
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President Bokota called the meeting to order at 5:36 p.m.
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Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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| The Board adjourned to closed session at 5:37 p.m. |
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The Board discussed two student discipline issues.
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| Case #SACV13-00992 CJC |
| The Board met with staff to discuss an existing litigation matter. |
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Resolution No. 15-16-28: Non-Reelection of Probationary Certificated Employee(s)
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| The Board met with staff to discuss public employee discipline/dismissal/release matters. |
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| President Bokota reconvened the meeting at 6:31 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Katie Im.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Student Members Present:
Katie Im in for Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Bokota reported on the discussions in Closed Session; including the motion by Member Parham, second by Member Brooks and roll call vote carried 5-0 with Members Bokota, Brooks, Glasky, Parham and Wallin voting yes, approving Item No. 3.c. Public Employee Discipline/Dismissal/Release Resolution No. 15-16-28: Non-Reelection of Probationary Certificated Employee(s) directing that a notice of non-reelection be sent by the District to Employees 57575, 57585 and 57514 on or before March 15, 2016 pursuant to Ed Code Section 44929.21. |
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The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Hornig
Board Agenda
March 1, 2016 |
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| Approve the staff recommendation to expel Case No. 04H-1516 through the end of the second semester of the 2015-16 school year and the first semester of the 2016-17 school year. |
Approve the staff recommendation to expel Case No. 04H-1516 through the end of the second semester of the 2015-16 school year and the first semester of the 2016-17 school year. Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the staff recommendation to expel Case No. 04H-1516 through the end of the second semester of the 2015-16 school year and the first semester of the 2016-17 school year. |
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The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Hornig
Board Agenda
March 1, 2016
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| Approve the staff recommendation to expel Case No. 05H-1516 through the end of the second semester of the 2015-16 school year and the first semester of the 2016-17 school year. |
Approve the staff recommendation to expel Case No. 05H-1516 through the end of the second semester of the 2015-16 school year and the first semester of the 2016-17 school year. Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the staff recommendation to expel Case No. 05H-1516 through the end of the second semester of the 2015-16 school year and the first semester of the 2016-17 school year. |
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| Approve the minutes of the following meeting(s), as presented:
February 16, 2016 - Regular Meeting |
Approve the minutes of the following meeting(s), as presented:
February 16, 2016 - Regular Meeting Passed with a motion by Lauren Brooks and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
February 16, 2016 - Regular Meeting |
Minutes - 021616
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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| Connie Stone, President |
| Connie Stone, IUCPTA President reported on the preparations for the upcoming Student Advocacy Trip to Sacramento. She then reported on the Campaign for Irvine Schools’ efforts and PTAs’ continued efforts in support of the proposed School Facilities Improvement Measure. In closing, Connie reported on IUCPTA’s first-ever scholarship awards, with one scholarship going to a senior at each IUSD high school. |
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Speaking to the topic of Alderwood expansion:
Shelia Witzling
Ayn Craciun
Shara Witkin
Nasiba Makarem
Brigitte Rodgers addressed the Board regarding a parent concern. |
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| Student Board Members Im, Kosai, Sun and Verdegan reported on school activities. |
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| Superintendent Walker reported on IUSD’s recent Science Fair and expressed his honor to see the evidence of the potential and capacity of IUSD students and the impressive impactful reflection of IUSD staff. He extended congratulations to the IUSD Teachers of the Year: Stacie Grooters, a Science Specialist at Culverdale Elementary School; Henry Miller, a Music teacher as Sierra Vista Middle School; and Steve Sewell, a Social Science teacher at Irvine High School. He also congratulated the IUSD Teachers of Promise: Kevin Bui, a Social Studies teacher at Venado Middle School; Katie Miller, a third-grade teacher at Portola Springs Elementary School; Kim Morgan, a special education teacher at Cypress Village Elementary School; and Kristen Motooka, a culinary teacher at Northwood High School. |
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Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.
Members Parham and Brooks requested the matter of the due diligence process for a potential Los Olivos school site be agendized for a future meeting. |
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Approve Consent Calendar Item Nos. 16.a. – 20.b. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00224513 through 00225257
District 50, CFD No. 01-1 - Numbers 00001714 through 00001715
District 44, CFD No. 86-1 - Numbers 00006573 through 00006629
District 41, Irvine Child Care Project - 00003169 through 00003176
Revolving Cash - Numbers 42709 through 42764
IUSD/Fogarty/Payton
Board Agenda
March 1, 2016
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Check Register Report 03-01-2016
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ALL AMERICAN INSPECTION, INC.
Consultant to provide DSA In-Plant inspection services for one (1) 24’ x 40’ relocatable building and one (1) 48’ x 40’ relocatable building for the Eastwood Elementary School project.
March 3, 2016 – December 31, 2017
Budget No.: 3570490185-6280
Okino/Construction & Facilities
Fee...........................................................not to exceed $5,580.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
AWS CONSULTANTS, INC.
Consultant to provide waterproofing consultant services for the Eastwood Elementary School project.
March 3, 2016 – December 31, 2017
Budget No.: 3570490185-6267
Okino/Construction & Facilities
Fee...........................................................not to exceed $25,200.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
BUCKET FILLERS FOR LIFE, INC.
Consultant to provide student assemblies, classroom enrichment workshops, staff development, and parent workshops to teach participants how to strive for positive attitudes, increase feelings of self-worth and enjoy the benefits of serving others.
May 20, 2016 – May 20, 2016
Budget No.: 0110270010-5809
Rydman/Alderwood
Fee...........................................................not to exceed $1,145.00
Restricted General Fund
CENTER FOR LEARNING AND BEHAVIORAL SOLUTIONS
Consultant to provide Psycho-Educational Independent Educational Evaluation (IEE) including assessments, classroom observation, written report and IEP meeting attendance.
February 4, 2016 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee...........................................................not to exceed $5,000.00
Restricted General Fund
CHIDEKEL, DANA, Ph.D.
Consultant to provide Psycho-Educational Independent Educational Evaluation (IEE) including assessments, classroom observation, written report and IEP meeting attendance.
January 29, 2016 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee...........................................................not to exceed $6,060.00
Restricted General Fund
FOLLETT SCHOOL SOLUTIONS, INC.
Consultant to provide a browser-based, centralized system that manages both library and textbook resources. Renewal of Destiny Resource Management Solution.
April 1, 2016 – March 31, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $62,305.93
Restricted General Fund
FOLLETT SCHOOL SOLUTIONS, INC.
Consultant to provide a browser-based, centralized system that manages both library and textbook resources. Upgrade to Destiny Textbook Manager and Destiny Resource Manager Bundle Package for 11 high schools. Includes webinar session, remote technical training and on-site training.
February 17, 2016 – March 31, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $16,535.00
Restricted General Fund
JL SURVEYING, INC.
Consultant to provide design and construction survey services for the Westpark Elementary School 2016 Relocatable project.
March 2, 2016 – March 2, 2017
Budget No.: 2500565085-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,040.00
Developer Fee Fund – Fund 25
JL SURVEYING, INC.
Consultant to provide construction survey services for the Eastwood Elementary School project.
March 3, 2016 – December 31, 2017
Budget No.: 3570490185-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $64,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
LEARNING A-Z
Consultant to provide Common Core aligned online non-fiction texts and resources for students participating in Extended Learning Summer School.
May 1, 2016 – April 30, 2017
Budget No.: 0100901510-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $5,233.35
Unrestricted General Fund
NMG GEOTECHNICAL, INC.
Consultant to provide soils testing and inspection services for the Eastwood Elementary School project.
March 3, 2016 – December 31, 2017
Budget No.: 3570490185-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $110,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
OVERDRIVE
Consultant to provide web-based services and support to increase the enjoyment of reading by providing additional fiction and non-fiction materials to students, parents and staff.
(Previously Board Approved August 19, 2014 and December 8, 2015.)
July 1, 2014 – June 30, 2017
July 1, 2014 – June 30, 2018
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $20,000.00
Fee....................................................... not to exceed $40,000.00
Restricted General Fund
RUHNAU RUHNAU CLARKE
Consultant to provide architectural services and structural engineering design for the repair of the fire damaged roof system at Eastshore Elementary School.
March 2, 2016 – September 2, 2016
Budget No.: 4000564081-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,300.00
Special Reserve Fund – Fund 40
SOLUTION TREE, INC.
Consultant to provide professional learning on understanding assessment literacy and developing a site plan that uses common collaborative assessment to guide instruction.
June 15, 2016 – February 10, 2017
Budget No.: 0100920424-5811
Holmes/Education Services
Fee....................................................... not to exceed $129,200.00
Restricted General Fund
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCCD)
IUSD will provide consulting services to the K-12 Partner on the SOCCCD AB86 Adult Education Consortium Planning Grant whereby IUSD staff members will participate in the Program Advisory Groups (PAGs) as part of the planning grant. The Program Advisory members will serve as the member agency’s liaisons to the Program Advisory Groups, sharing information and perspectives, assisting in the development of programs, pathways, and services to meet the needs of adult learners.
(Previously Board Approved January 26, 2016.)
October 29, 2015 – December 10, 2015
Budget No.: 1100514000-8699
Roberts/Creekside Education Center
Anticipated Income.................................. not to exceed $15,296.69
Anticipated Income.................................. not to exceed $25,008.19
Unrestricted General Fund
SUSANNE M. SMITH, INC.
Consultant to provide Independent Educational Evaluation (IEE) services for a special education student.
(Previously Board Approved June 23, 2015.)
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Hertig/Special Education Services
Fee....................................................... not to exceed $4,500.00
Fee....................................................... not to exceed $9,000.00
Restricted General Fund
TRYON, LYNDA
Consultant to provide support to Participating Teachers and Advising Support Providers through the Induction Program.
July 1, 2015 – June 30, 2016
Budget No.: 0101352724-5811
Stringer/Human Resources
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund
UNITED INSPECTION & TESTING, INC.
Consultant to provide specialty inspection and materials testing services for the Eastwood Elementary School project.
March 3, 2016 – December 31, 2017
Budget No.: 3570490185-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $165,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
WEBB CLEFF ARCHITECTURE AND ENGINEERING
Consultant to provide the demolition and redesign of the former Central Kitchen at Rancho San Joaquin Middle School into a music classroom and support spaces.
March 2, 2016 – September 30, 2017
Budget No.: 3500553585-6221
Okino/Construction & Facilities
Fee....................................................... not to exceed $54,500.00
County School Facilities Fund – Fund 35
IUSD/Fogarty/Payton
Board Agenda
March 1, 2016
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Community Facilities District – not to exceed $369,780.00
County School Facilities Fund - not to exceed $54,500.00
Developer Fee Fund – not to exceed $7,040.00
Restricted General Fund - not to exceed $244,745.93
Special Reserve Fund – not to exceed $7,300.00
Unrestricted General Fund - not to exceed $25,233.35
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| Approve and/or ratify the Contract Services Action Report 2015-16/12, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/12, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
March 1, 2016
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated February 22, 2016. |
| Approve the Purchase Order Detail Report dated February 22, 2016. |
Purchase Order Detail Report 03-01-16
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| According to California Education Code 32281, school districts are responsible for the overall development of all comprehensive school safety plans for its schools operating kindergarten or any grades 1 to 12. A "safety plan" is defined as a plan to develop strategies aimed at the prevention of, and education about, potential incidents involving crime and violence on school campus.
California Education Code § 32282 states the Comprehensive School Safety Plan shall include, but not be limited to, both of the following:
1) Assessing the current status of school crime committed on school campuses and at school-related functions;
2) Identifying appropriate strategies and programs that will provide or maintain a high level of school safety and address the school's procedures for complying with existing laws related to school safety.
Pursuant to California Education Codes § 32286 and 32288, each school
is required by March 1st of each year to forward its Comprehensive
School Safety Plan to the school district. Each year, schools update their Comprehensive School Safety Plan. For the 2015-16 year, schools revised their safety plans in the fall so they are the most accurate for the entire school year. The goal is a safe and positive school environment that supports and encourages student learning. Risk Management and a representative from the Irvine Police Department have reviewed each submitted safety plan to ensure compliance.
IUSD/Fogarty/Bayne
Board Agenda
March 1, 2016 |
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Accept and approve the review of the annual Comprehensive School Safety Plans.
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Accept and approve the review of the annual Comprehensive School Safety Plans.
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A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District's claims administrator.
IUSD/Fogarty/Bayne
Board Agenda
March 1, 2016
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| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
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The Irvine Unified School District will participate in a science educational outreach activity to develop an interest and appreciation in science for middle school students using important principles of biology and scientific observation of hydra (small, simple, fresh-water animals). The Irvine Unified School District and the UCI School of Medicine agree that the science educational activity pilot project will initially be carried out in 7th grade science classes at Vista Verde. If the program is successful, the program will expand to other schools and grades within IUSD.
If approved, this Memorandum of Understanding shall commence on January 1, 2016 and continue in effect until terminated in writing by either party. Neither party is obligated to any monetary compensation to the other.
IUSD/Parham/Holmes/Winn
Board Agenda
March 1, 2016
Attachment |
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| No impact to the General Fund. |
Approve for signature Memorandum of Understanding between the Irvine Unified School District and the the Regents of the University of California on behalf of the UC Irvine School of Medicine for IUSD's participation in Hydra Learning Tool Science Activity.
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Approve for signature Memorandum of Understanding between the Irvine Unified School District and the the Regents of the University of California on behalf of the UC Irvine School of Medicine for IUSD's participation in Hydra Learning Tool Science Activity.
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MOU between IUSD and UCI
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the following field trips were received for approval. These trips fall within District overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
March 1, 2016
Attachment |
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| Approve field trips and excursions funded by donations as submitted. |
| Approve field trips and excursions funded by donations as submitted. |
Field Trips 030116
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
March 1, 2016
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/12 as submitted for Employment. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/12 as submitted for Employment. |
Certificated Personnel Action Report 2015-16/12
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
March 1, 2016
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2015-16/12 as submitted for Employment and Separations.
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Approve and/or ratify the Classified Personnel Action Report 2015-16/12 as submitted for Employment and Separations.
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Classified Personnel Action Report 2015-16/12
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
March 1, 2016 |
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| $171,684.00 for the 2015-16 school year in special education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
March 1, 2016 |
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$14,000.00 in special education related services.
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| Authorize payment for special education related services in an amount not to exceed $14,000.00 for ongoing educational services to one family. |
| Authorize payment for special education related services in an amount not to exceed $14,000.00 for ongoing educational services to one family. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
March 1, 2016 |
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| $8,000.00 special education related services. |
| Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
| Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
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| The site listed has been offered the following gift:
School: Rancho San Joaquin Middle School
Donation: $439.32
Donor: Target Take Charge of Education
IUSD/Walker
Board Agenda
March 1, 2016 |
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Accept gift(s) to the District, as listed.
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Accept gift(s) to the District, as listed.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: Cherry Creek Summer Institute - AP Conference
Location: Greenwood Village, CO
Dates: July 25-28, 2016
Attendees: Eleanor Stuart
Cost: $2,225.00
Budget: 0161212524-5210
Event: Emergency Management Planning
Location: Emmitsburg, MD
Dates: July 31, 2016 - August 4, 2016
Attendees: Stephen Bayne
Cost: $200.00
Budget: 8100518160-5210
IUSD/Walker
Board Agenda
March 1, 2016
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Eleanor Stuart to Greenwood Village, CO July 25-28, 2016 for a cost to District of $2,225.00;
2) Stephen Bayne to Emmitsburg, MD July 31, 2016 - August 4, 2016 for a cost to District of $200.00.
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Eleanor Stuart to Greenwood Village, CO July 25-28, 2016 for a cost to District of $2,225.00;
2) Stephen Bayne to Emmitsburg, MD July 31, 2016 - August 4, 2016 for a cost to District of $200.00.
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Approve Facilities Consent Calendar Item Nos. 21.a. – 21.c. Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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Pending approval from the Board of Education, staff would like to begin the preparation of required plans for the placement of two (2) 24’ x 40’ relocatable classrooms, which are needed to support program growth at Westpark Elementary School for the fall 2016-17 academic year.
Based on the current and projected enrollment at Westpark Elementary School, there is a need to increase capacity to accommodate additional future students. Staff is recommending adding two (2) leased relocatable classrooms be placed this summer in anticipation of their projected enrollment needs. Staff is recommending the use of leased relocatables at the site to maximize flexibility given the potential of future state and local bonds in the next year.
In order to obtain the required approvals, staff will need to begin working with an architectural firm to prepare drawings for submission to the Division of the State Architect (DSA). In addition, staff is requesting that the architect provide certification services for legacy projects on the Westpark site to bring the school into compliance with DSA.
On February 15, 2011, the Board of Education approved a shortlist of architectural firms established from a Request for Qualifications (RFQ) issued by the Facilities and Construction Services Department for small projects of $1.5 million or less. Staff is recommending Ruhnau Ruhnau Clarke Architects and Planners to provide architectural services for the design and certification services related to the leased relocatable classrooms at Westpark Elementary School due to their past work performance and overall value.
IUSD/Fogarty/Okino
Board Agenda
March 1, 2016
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| $53,500.00 Developer Fee Fund - Fund 25 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke Architects and Planners to provide architectural design services for two (2) leased relocatable classrooms at Westpark Elementary School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke Architects and Planners to provide architectural design services for two (2) leased relocatable classrooms at Westpark Elementary School. |
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The Creekside Education Center currently includes approximately 214 parking stalls. When the Learning Center is fully occupied, the quantity of parking stalls at the site is not sufficient and impacts the available parking for other programs. The recommendation to expand parking is a result of the parking needs of the Learning Center as well as in anticipation of the parking needs for the Culinary Arts Lab.
On January 26, 2016, the Board of Education authorized the selection of Webb Cleff Architecture and Engineering to provide architectural services for expanded parking at the Creekside Education Center.
On January 27, 2016 in accordance with Board Policy, staff mailed notices advising adjacent residents of Creekside Education Center of the proposal to expand parking adjacent to the Learning Center and Central Kitchen. The public was informed of the public information meeting at which the topic would be discussed.
PUBLIC INFORMATION MEETING
On February 11, 2016, staff conducted a public information meeting at Creekside Education Center to hear comments regarding the proposed parking lot expansion. No residents were present at the meeting for the project as proposed.
At this time, staff is requesting Board approval for the implementation of expanded parking at the Creekside Education Center.
IUSD/Fogarty/Okino
Board Agenda
March 1, 2016 |
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| Authorize staff to proceed with the design and implementation of the expanded parking lot at Creekside Education Center. |
| Authorize staff to proceed with the design and implementation of the expanded parking lot at Creekside Education Center. |
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| Bids were opened and publicly read aloud at 2:00 p.m. on February 11, 2016.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 01 General Construction
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6
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$1,289,000.00 - $2,876,750.00
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No. 02 Earthwork
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2
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$635,185.00 - $668,840.00
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No. 03 Site Utilities
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7
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$780,000.00 - $1,748,316.00
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No. 04 Site Concrete & Asphalt
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9
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$1,548,000.00 - $2,740,000.00
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No. 05 Building Concrete
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11
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$1,312,092.00 - $1,726,000.00
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No. 06 Structural Steel & Misc. Steel
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3
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$687,350.00 - $1,153,155.00
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No. 07 Rough Carpentry
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4
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$2,488,000.00 - $3,183,000.00
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No. 08 Plaster and Drywall
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6
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$1,790,544.00 - $4,683,077.00
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No. 09 Finish Carpentry
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3
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$301,400.00 - $532,800.00
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No. 10 Roofing & Sheet Metal
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3
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$1,119,000.00 - $1,154,103.00
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No. 11 Doors, Frames & Hardware
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0
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$0.00 - $0.00
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No. 12 Glass & Glazing
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2
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$549,000.00 - $719,000.00
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No. 13 Ceramic Tile
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3
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$144,400.00 - $211,276.00
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No. 14 Floor Covering
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3
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$307,721.00 - $373,016.00
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No. 15 Painting
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3
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$227,496.00 - $456,500.00
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No. 16 Fire Sprinklers
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3
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$359,000.00 - $745,000.00
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No. 17 Plumbing
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8
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$756,000.00 - $2,075,743.00
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No. 18 HVAC
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7
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$1,690,000.00 - $1,958,000.00
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No. 19 Electrical & Low Voltage
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7
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$3,706,000.00 - $5,545,000.00
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No. 20 Landscape
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3
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$923,690.00 - $1,089,765.00
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Staff is recommending the Board take action on the following items:
1) One (1) bidder, Church and Larsen, Inc., has requested relief from their bid for Bid Category No. 08-Plaster and Drywall, and has provided documentation that specifies in detail how an error(s) occurred within their bid, in accordance with the requirements of Public Contract Code 5103 et seq. This Public Contract Code section grants the Board authority to relieve bidders who demonstrate that a substantive error was made in their bid.
2) The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category. Staff has verified references and bid documentation.
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Bid Category
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Contractor
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Bid Amount
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No. 01 General Construction
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Robert Clapper Construction Services Inc. dba R.C. Construction Services
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$1,289,000.00
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No. 02 Earthwork
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Lee & Stires, Inc.
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$635,185.00
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No. 03 Site Utilities
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JPI Development Group, Inc.
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$780,000.00
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No. 04 Site Concrete & Asphalt
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Robert Clapper Construction Services Inc. dba R.C. Construction Services
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$1,548,000.00
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No. 05 Building Concrete
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Rocky Coast Builders, Inc.
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$1,312,092.00
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No. 06 Structural Steel & Misc. Steel
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KCB Towers, Inc.
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$687,350.00
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No. 07 Rough Carpentry
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Tomahawk Builders, Inc.
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$2,488,000.00
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No. 08 Plaster and Drywall
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Sierra Lathing Company, Inc.
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$2,052,000.00
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No. 09 Finish Carpentry
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Stolo Cabinets, Inc.
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$301,400.00
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No. 10 Roofing & Sheet Metal
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Danny Letner Inc. dba Letner Roofing Company
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$1,119,000.00
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No. 12 Glass & Glazing
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Queen City Glass Company
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$549,000.00
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No. 13 Ceramic Tile
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Inland Pacific Tile, Inc.
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$144,400.00
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No. 15 Painting
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T&M Painting and Construction, Inc.
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$227,496.00
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No. 16 Fire Sprinklers
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JPI Development Group, Inc.
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$359,000.00
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No. 17 Plumbing
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JPI Development Group, Inc.
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$756,000.00
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No. 18 HVAC
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All Star Air Systems, Inc.
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$1,690,000.00
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No. 19 Electrical & Low Voltage
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Gilbert & Stearns, Inc.
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$3,706,000.00
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No. 20 Landscape
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Worthington Construction, Inc.
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$923,690.00
|
IUSD/Fogarty/Okino
Board Agenda
March 1, 2016
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| $20,567,613.00 CFD 09-1 |
1) Grant the request for relief from their bid to Church and Larsen, Inc. for Bid Category No. 08-Plaster and Drywall;
2) Rebid Bid Category No. 11-Doors, Frames and Hardware;
3) Reject all bids for Bid Category No. 14-Floor Covering and rebid at a later date;
4) Authorize the Assistant Superintendent of Business Services to award the contracts for Eastwood Elementary School, for each bid category, as listed.
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1) Grant the request for relief from their bid to Church and Larsen, Inc. for Bid Category No. 08-Plaster and Drywall;
2) Rebid Bid Category No. 11-Doors, Frames and Hardware;
3) Reject all bids for Bid Category No. 14-Floor Covering and rebid at a later date;
4) Authorize the Assistant Superintendent of Business Services to award the contracts for Eastwood Elementary School, for each bid category, as listed.
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On January 26, 2016, the Irvine Unified School District’s Board of Education adopted Resolution No. 15-16-24 notifying the intention of the District to form a School Facilities Improvement District (SFID) in a portion of the territory within the School District boundaries for the purpose of financing the school facilities improvement project consisting of the construction, reconstruction, improvement, rehabilitation, or replacement of school facilities, including the furnishing and equipping of such school facilities, and the acquisition or lease of real property for such school facilities, for the benefit of the area of land proposed to be included within the School Facilities Improvement District.
Resolution No. 15-16-24 identified March 1, 2016 at 6:30 p.m., or as soon thereafter as the Board may reach the matter, at 5050 Barranca Parkway, Irvine, California, as the time and place when and where the Board will conduct a public hearing on the formation of the School Facilities Improvement District. In addition, in accordance with the SFID Chapter and Resolution No. 15-16-24, notice of the public hearing was published, pursuant to Section 6066 of the California Government Code, in the Irvine World News on February 4, 2016 and February 11, 2016.
IUSD/Fogarty
Board Agenda
March 1, 2016
Attachment |
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After holding a public hearing and considering all comments, adopt Resolution No. 15-16-26 ordering the formation of the School Facilities Improvement District No. 1 of the Irvine Unified School District.
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After holding a public hearing and considering all comments, adopt Resolution No. 15-16-26 ordering the formation of the School Facilities Improvement District No. 1 of the Irvine Unified School District.
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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After holding a public hearing and considering all comments, adopt Resolution No. 15-16-26 ordering the formation of the School Facilities Improvement District No. 1 of the Irvine Unified School District.
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President Bokota opened the Public Hearing at 7:21 p.m.
Speaking to the topic:
Mary Thomas-Vallens
Anja Clarke
Janelle Cranch
Steve Harlow
Kristi Smemoe
Liz Reed
Vicky Anthony
Mari Perini
Rabih Makarem
Bill Brooks
Gil Nelsen
Cyril Yu
Health Services Rep
Jon Pang
Kandie Schmehr
Alison Suh
Seth Grossman
Sandy Stiassni
Scott Hansen (read by Terry Walker)
Tristan Malhota
David Solby
President Bokota called a recess at 8:24 p.m. and reconvened the meeting at 8:39 p.m.
The Board and IUSD staff responded to questions posed by members of the public. The Board stated their support for the formation of the School Facilities Improvement District No. 1 of the Irvine Unified School District and expressed appreciation to the community for their input.
President Bokota closed the public hearing at 9:33 p.m. |
Resolution No. 15-16-26 Formation of SFID Irvine USD
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During the spring of 2015, the Board requested staff to explore the feasibility of a Proposition 39 General Obligation (G.O.) Bond. Subsequently, the Board approved authorization to enter into contracts with TBWB Strategies and True North Research to conduct a feasibility study for a Facilities G.O. Bond.
In June 2015, True North Research conducted a comprehensive poll of registered voters, within a designated potential School Facilities Improvement District inside IUSD boundaries, to assess support for a Facilities G.O. Bond. Specifically, the survey was designed to gauge support for a local bond measure and identify the types of facilities projects voters are most interested in funding.
Representatives from True North Research, TBWB Strategies, and Fieldman Rolapp & Associates provided comprehensive analysis of the survey results along with financial projections at the August 18, 2015 board meeting.
In October, 2015, staff directed True North Research to conduct an additional comprehensive poll of registered voters within an alternate potential School Facilities Improvement District. The area identified for the alternate potential School Facilities Improvement District targeted areas within the District with older schools and the greatest facilities needs.
After holding a Public Hearing, as well as considering extensive research and input from community stakeholders, should the Board order the formation of the School Facilities Improvement District No. 1 of the Irvine Unified School District, it will then consider Resolution No. 15-16-27 ordering a bond proposition be submitted to the electors of the School Facilities Improvement District which, if approved by 55% of the votes cast, will permit the District to issue bonds of the School Facilities Improvement District.
In compliance with Education Code Section 15266, the School Facilities Improvement District Bond proposition is proposed to be held in conjunction with the statewide general election on June 7, 2016.
IUSD/Fogarty
Board Agenda
March 1, 2016
Attachment |
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Adopt Resolution No. 15-16-27 ordering a Bond Election to be held in and for School Facilities Improvement District No. 1 of the Irvine Unified School District and authorizing necessary actions.
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Adopt Resolution No. 15-16-27 ordering a Bond Election to be held in and for School Facilities Improvement District No. 1 of the Irvine Unified School District and authorizing necessary actions.
Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt Resolution No. 15-16-27 ordering a Bond Election to be held in and for School Facilities Improvement District No. 1 of the Irvine Unified School District and authorizing necessary actions.
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Assistant Superintendent John Fogarty introduced Charles Heath of TBWB. Charles reviewed the November 2015 polling results and reviewed the steps taken by the district to produce detailed cost estimates and a project prioritization list. He reviewed the recommended bond maximum amount of $319 million resulting in a cost to property owners of $29 per $100,000 of assessed property value.
Charles reviewed the proposed language for the proposition abbreviation as well as the full text of the bond proposition and project list exhibits.
The Board discussed the use of the proposition language. |
Resolution No. 15-16-27 Ordering Bond Election Irvine USD SFID
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 9:55 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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