Regular Meeting of the Board of Education
Irvine USD
March 15, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting
|
| President Bokota called the meeting to order at 5:37 p.m. |
|
|
Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
|
| None. |
|
|
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
|
| The Board adjourned to closed session at 5:38 p.m. |
|
|
- Superintendent's Goals and Objectives 2015-16
|
| |
- Superintendent's Goals and Objectives 2015-16
|
| The Board met with the Superintendent, Assistant Superintendents and Chief Technology Officer to review progress toward the Superintendent's Goals and Objectives for 2015-16. |
|
|
| President Bokota reconvened the meeting at 6:39 p.m. |
|
|
The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Courtney Fassett.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
|
|
| President Bokota reported on the discussion in Closed Session. |
|
|
Approve the minutes of the following meeting(s), as presented:
March 1, 2016 - Regular Meeting
|
Approve the minutes of the following meeting(s), as presented:
March 1, 2016 - Regular Meeting
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
Approve the minutes of the following meeting(s), as presented:
March 1, 2016 - Regular Meeting |
Minutes - 030116
|
|
|
| Adopt agenda, as presented. |
Adopt agenda, as presented. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
Adopt agenda, as presented.
|
|
|
| Neda Eaton, President and Chief Executive Officer |
| Neda Eaton, Irvine Public School Foundation President and Chief Executive Officer addressed the Board... |
|
|
| Connie Stone, President |
| Connie Stone, Irvine Unified Council PTA President addressed the Board... |
|
|
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
|
| Kate Randle, Representative to Congresswoman Mimi Walters addressed the Board regarding the 2016 Congressional High School Art Completion. |
|
|
| Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities. |
|
|
| Superintendent Terry Walker reported... |
|
|
| Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation. |
|
|
Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
|
| Approve Consent Calendar Item Nos. 15.a. – 19.b. |
|
|
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00225258 through 00225924
District 50, CFD No. 01-1 - Numbers 00001716 through 00001717
District 44, CFD No. 86-1 - Numbers 00006630 through 00006674
District 41, Irvine Child Care Project - None
Revolving Cash - Numbers 42765 through 42855
IUSD/Fogarty/Payton
Board Agenda
March 15, 2016
Attachment |
| |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Check Register Report 03-15-2016
|
|
|
APPLIED BEST PRACTICES, LLC.
Consultant to provide services to include third party review of Debt Obligations Continuing Disclosure Annual Report. All applicable CFDs will contribute their pro rata share.
February 3, 2016 – February 2, 2017
Budget No.: 0100564481-5811
Fogarty/Business Services
Fee....................................................... not to exceed $9,000.00
Community Facilities District – CFD 86-1
COMMUNITY SERVICE PROGRAMS, INC.
Consultant to provide assistance to high school students during their in-house suspension by further utilizing the consequences of a suspension as an opportunity to assess students for other needs and services and to engage youths’ assets to prevent future negative behavior.
April 1, 2016 – June 30, 2016
O'Neill/Guidance Resources
Budget No.: 0100910732-2245
Fee...........................................................not to exceed $3,500.00
Unrestricted General Fund
DENA, MICHAEL
Consultant to provide acoustic entertainment to students on the Northwood High School campus at the Class of 2016 Senior BBQ.
May 26, 2016 – May 26, 2016
Roach/Northwood High School
Fee....................................................... not to exceed $1,000.00
Other: Northwood High School ASB
EAST WEST HEALING
Consultant to offer Fight Fatigue with Food Program to interested IUSD employees through the IUSD Employee Well-Being Program.
March 2, 2016 – June 30, 2017
Bayne/Risk Management
Fee...........................................................not to exceed $20,000.00
Paid Directly by Blue Shield of California
ENCYCLOPEDIA BRITANNICA, INC.
Consultant to provide additional K-8 support materials via online media.
May 1, 2016 – April 30, 2019
Schlichting/Student Support Services
Budget No.: 0100952110-5831
Fee...........................................................not to exceed $31,640.00
Restricted General Fund
FOLLETT SCHOOL SOLUTIONS, INC.
Consultant to provide a browser-based, centralized system that manages both library and textbook resources. Upgrade to Destiny Textbook Manager and Destiny Resource Manager Bundle Package for 11 high schools. Includes webinar session, remote technical training and on-site training.
(Previously Board Approved March 1, 2016.)
February 17, 2016 – March 31, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $16,535.00
Fee....................................................... not to exceed $24,366.01
Restricted General Fund
FOLLETT SCHOOL SOLUTIONS, INC.
Consultant to provide Destiny Library Manager, Destiny Textbook & Resource Manager and WebPath Express solution software licenses for two new schools; Beacon Park and Portola High School.
April 1, 2016 – March 31, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $10,694.20
Restricted General Fund
HMC ARCHITECTS
Consultant to develop Facilities Design and Materials Standards and processes for use of these standards on modernization and new construction projects.
March 14, 2016 – November 1, 2016
Budget No.: 3500553581-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $55,000.00
County School Facilities Fund – Fund 35
NEWPORT PSYCHOLOGY
Consultant to provide Independent Educational Evaluation (IEE) for a special education student.
February 29, 2016 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $3,000.00
Restricted General Fund
ORRICK, HERRINGTON & SUTCLIFFE, LLP
Consultant to provide legal services associated with the formation of the School Facilities Improvement District (SFID), the election for the authorization of Bonds and the issuance of Bonds.
March 2, 2016 – June 30, 2017
Budget No.: 2500565081-5811
Fogarty/Business Services
Fee....................................................... not to exceed $116,000.00
Developer Fee Fund – Fund 25
PIGOTT, LINDA
Consultant to provide individual language and speech therapy and assessments for special education students.
(Previously Board Approved June 23, 2015.)
July 1, 2015 – June 30, 2016
Budget No.: 0101755710-5811
Miller/Special Education Services
Hertig/Special Education Services
Fee....................................................... not to exceed $24,000.00
Fee....................................................... not to exceed $40,500.00
Restricted General Fund
SOLID FOUNDATIONS SPEECH-LANGUAGE THERAPY SERVICES
Consultant to provide speech and language therapy services and assessment for Special Education students.
February 29, 2016 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $13,013.00
Restricted General Fund
STANTEC CONSULTING SERVICES, INC.
Consultant to provide engineering services related to the Nightmist Temporary Parking Lot for the Maintenance and Operations Modernization project.
(Previously Board Approved July 8, 2014 and March 17, 2015.)
July 9, 2014 – December 30, 2015
July 9, 2014 – June 30, 2017
Budget No.: 0100586185-6117
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $26,300.00
Fee....................................................... not to exceed $32,900.00
Community Facilities District – CFD 86-1
THE OVATION COMPANY
Consultant to provide two assemblies for entire student body and informal meeting with ASB students.
March 18, 2016 – March 18, 2016
Budget No.: ASB / 0161212510-5810
Krebs/Woodbridge High School
Fee....................................................... not to exceed $2,400.00
Woodbridge High School ASB ($2,000.00) / Unrestricted General Fund ($400.00) THINKING MAPS, INC.
Consultant to provide Thinking Maps training to teachers to provide a tool to organize instruction in a predictable way that will deepen the thinking and processing of the at-risk students across all subject areas.
(Previously Board Approved January 12, 2016.)
August 18, 2016 – August 18, 2016
October 10, 2016 – October 10, 2016
Budget No.: 0112020610-5810
Hatchel/Deerfield Elementary School
Fee....................................................... not to exceed $1,500.00
Restricted General Fund
UCMI, INC.
Consultant to provide Division of the State Architect inspection services for the Cypress Village Elementary School Relocatables 2016 project.
March 16, 2016 – November 30, 2016
Budget No.: 3511899785-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $21,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
UCMI, INC.
Consultant to provide Division of the State Architect inspection services for the Portola Springs Elementary School Relocatables 2016 project.
March 16, 2016 – November 30, 2016
Budget No.: 3514799785-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $21,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
UCMI, INC.
Consultant to provide Division of the State Architect inspection services for the Westpark Elementary School Relocatables 2016 project.
March 16, 2016 – November 30, 2016
Budget No.: 2500565085-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $10,000.00
Developer Fee Fund – Fund 25
IUSD/Fogarty/Payton
Board Agenda
March 15, 2016
|
| |
Community Facilities District - not to exceed $57,600.00
County School Facilities Fund - not to exceed $55,000.00
Developer Fee Fund - not to exceed $126,000.00
Restricted General Fund - not to exceed $82,678.21
Unrestricted General Fund - not to exceed $3,900.00
|
| Approve and/or ratify the Contract Services Action Report 2015-16/13, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/13, as submitted. |
|
|
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
March 15, 2016
Attachment |
| |
| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated March 4, 2016. |
| Approve the Purchase Order Detail Report dated March 4, 2016. |
Purchase Order Detail Report 03-15-2016
|
|
|
A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District's claims administrator.
IUSD/Fogarty/Bayne
Board Agenda
March 15, 2016 |
| |
| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
|
|
The following list contains the bid category, contractor, and the date the Board of Education approved the contract for the Oak Creek Elementary Roofing Project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
Extension of Unit-Cost Bid for District-wide Roofing
|
Commercial Roofing Systems, Inc.
|
May 15, 2015
|
The project is complete, and this contract is ready for acceptance by the Board of Education.
At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Hoffman
Board Agenda
March 15, 2016
|
| |
| Accept the contract of the listed contractor for the Oak Creek Elementary Roofing Repair Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Oak Creek Elementary Roofing Repair Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
|
|
Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Brywood will attend Thousand Pines Science Camp
|
School
|
# of Days
|
Cost Per Student
|
|
Brywood
|
4
|
$225
|
IUSD/Parham/Machesky
Board Agenda
March 15, 2016
|
| |
None |
| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Brywood
|
| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:Brywood |
|
|
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
March 15, 2016
Attachment
|
| |
Approve field trips and excursions funded by donations as submitted.
|
Approve field trips and excursions funded by donations as submitted.
|
Field Trips
|
|
|
The Certificated Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
March 15, 2016
Attachment
|
| |
| Approve and/or ratify the Certified Personnel Action Report 2015-16/13 as submitted for Employment and Resignations. |
| Approve and/or ratify the Certified Personnel Action Report 2015-16/13 as submitted for Employment and Resignations. |
Certificated Personnel Action Report 2015-16/13
|
|
|
The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
March 15, 2016
Attachment
|
| |
| Approve and/or ratify the Classified Personnel Action Report 2015-16/13 as submitted for Employment and Separations. |
| Approve and/or ratify the Classified Personnel Action Report 2015-16/13 as submitted for Employment and Separations. |
Classified Personnel Action Report 2015-16/13
|
|
|
| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
March 15, 2016 |
| |
| $51,010.27 for the 2015-16 school year in Special Education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
|
|
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
March 15, 2016 |
| |
| $21,646.00 in Special Education Related Services |
| Authorize payment for Special Education related services in an amount not to exceed $21,646.00 for ongoing educational services to two families. |
| Authorize payment for Special Education related services in an amount not to exceed $21,646.00 for ongoing educational services to two families. |
|
|
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
March 15, 2016 |
| |
$8,000.00 Special Education related services.
|
Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
|
Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
|
|
|
Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: 2016 NAEA National Convention
Location: Chicago, IL
Dates: March 17-19, 2016
Attendees: Stephanie Butler
Cost: $274.00
Budget: 0150112510-5210
Event: Marzano Research - Solutions for Standards Based Grading
Location: Centennial, CO
Dates: May 10-11, 2016
Attendees: Melinda Glowacki, Jacqueline Guy, Michele Ogden, Alyssa Honeycutt
Cost: $1,960.00
Budget: 0100909324-5210
IUSD/Walker
Board Agenda
March 15, 2016 |
| |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Stephanie Butler to Chicago, IL March 17-19, 2016, at a cost to district of $274.00;
2) Melinda Glowacki, Jacqueline Guy, Michele Ogden, Alyssa Honeycutt to Centennial, CO May 10-11, 2016, at a cost to district of $1,960.00. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Stephanie Butler to Chicago, IL March 17-19, 2016, at a cost to district of $274.00;
2) Melinda Glowacki, Jacqueline Guy, Michele Ogden, Alyssa Honeycutt to Centennial, CO May 10-11, 2016, at a cost to district of $1,960.00.
|
|
|
| The site listed has been offered the following gift:
School: Canyon View Elementary School
Donation: $3,500.00
Donor: Pacific Life Foundation
IUSD/Walker
Board Agenda
March 15, 2016 |
| |
Accept gift(s) to the District, as listed.
|
Accept gift(s) to the District, as listed.
|
|
|
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| Approve Facilities Consent Calendar Item Nos. 20.a. – 20.i. |
|
|
Certain modifications were required during the construction phase of the Central Kitchen and Culinary Arts Facility project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
|
Change Order
|
|
Description: Change Order No. 1
Bid Package No. 3 Masonry
Contractor: Kretschmar & Smith, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $4,000.00 >
|
|
Description: Change Order No. 1
Bid Package No. 7 Metal Wall Panels, Flashing & Trim, Skylights, Roof Hatches
Contractor: Danny Letner Inc. dba Letner Roofing Company
Requested by: District
Reason: Installation of Solatube Curbs
Amount: $7,359.00
|
|
Description: Change Order No. 1
Bid Package No. 9 Metal Door & Window Frames, Doors, Hardware
Contractor: Whitehead Construction, Inc.
Requested by: District
Reason: Installation of Hollow Metal Doors, Frames, and Hardware
Amount: $8,559.00
|
|
Description: Change Order No. 1
Bid Package No. 18 Electrical & Low Voltage
Contractor: Gilbert & Stearns, Inc.
Requested by: District
Reason: Added Items: Type 6 Down Lights, Power for Loading Dock Doors, and Audio/Visual Changes
Amount: $31,733.00
|
The original total contract amount for this project is $8,218,821.00. The total of all change orders is $43,651.00, or 0.53% of the project. The new total contract amount shall be $8,262,472.00.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
| $43,651.00 CFD 86-1/Fund 40 |
| Approve the listed change orders in the amount of $43,651.00 at the Central Kitchen and Culinary Arts Facility project. No change to the completion date. |
| Approve the listed change orders in the amount of $43,651.00 at the Central Kitchen and Culinary Arts Facility project. No change to the completion date. |
|
|
| Certain modifications were required during the construction phase of the Irvine High School Classroom Addition project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
|
Change Order
|
|
Description: Change Order No. 1
Bid Package No.: 1 General Construction
Contractor: Inland Empire Architectural Specialties, Inc.
Requested by: District
Reason: Jobsite Clean-up, Elevator Off-Site Storage, Provide Smooth Surface at Exterior Handrails
Amount: $40,226.00
|
|
Description: Change Order No. 1
Bid Package No.: 3 Site Utilities and Plumbing
Contractor: Nile Advanced Construction, Inc.
Requested by: District
Reason: Change to Building Riser, Remove and Reinstall Portions of Sewer Line, Install Additional Storm Drain Connections, Relocation of Roof Drain Outlet, Core Slab on Deck, Reinstall Plumbing Fixtures for Ceramic Room Tile Rework, Provide Water Heater, Credit for Broken Pipe and Pipe Leak
Amount: $6,927.00
|
|
Description: Change Order No. 4
Bid Package No.: 4 Concrete, Masonry and Waterproofing
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Reason: Reinstall Masonry Walls, Apply Leveling Compound, Install Rebar Encasement at Electrical Duct Bank, Install Access Panel for Smoke Detector at Elevator, Muck-Out Footings Due to Rain Event, Credit for Relocating Second Floor Beam, Adding Angle Supports, Modifying Drag Plate Connection, Modifying Beam Connection, Provide Welded Connection in Lieu of Bolted Connection, Weld Slab Rebar to Steel Columns, Modifying Beam Seat Connection, Calcium Chloride Test not Performed, Replacement of Sandblasted Glass and Storefront Window Frames
Amount: $12,086.00
|
|
Description: Change Order No. 2
Bid Package No.: 5 Structural Steel, Metal Deck and Misc. Metals
Contractor: McMahon Steel Company, Inc.
Requested by: District
Reason: Relocate Second Floor Beam, Add Steel Angles, Modify Drag Connection, Modify Beam Connections, Modify Roof Level Beams, Provide Welded Connection in Lieu of Bolted Connection, Provide Closure Piece at Stair, Modify Roof Steel and Provide Deck Supports, Provide Steel Support for Condenser Pads, Weld Rear to Embedded Steel Columns, Install Curtain Wall Support Steel, Install Steel Column Support at Grid Line, Remove/Modify/Reinstall Stair #2 Landing Railing, Remove and Reinstall Mesh Panels at Guardrail, Credit for Labor Impacts for Steel Delivery Inefficiencies, Steel Cap at Wall Railings Not Provided.
Amount: $49,534.00
|
|
Description: Change Order No. 1
Bid Package No.: 7 Glass and Glazing
Contractor: E&R Glass Contractors, Inc.
Requested by: District
Reason: Replace Sidelight and Vision Glass, Repair Aluminum Curtain Wall Frame
Amount: $10,379.00
|
|
Description: Change Order No. 2
Bid Package No.: 8 Framing, Drywall, Plaster and Ceiling Tile
Contractor: Church and Larsen, Inc.
Requested by: District
Reason: Install Light Gauge Spacer Angles, Dry Out and Clean Building from Rain Event, Remove and Reinstall Cement Backer Board, Skim Coat CMU Wall at Window Sills, Remobilization for Ceiling Grid and Tile Installation
Amount: $14,438.00
|
|
Description: Change Order No. 1
Bid Package No.: 9 Sheet Carpeting and Ceramic Tile
Contractor: Donald M. Hoover Company
Requested by: District
Reason: Deduct for Corrective Work by Others and Unused Allowance
Amount: < $11,413.00 >
|
The original total contract amount for this project is $7,502,469.00. The total of all change orders is $290,648.00, or 3.87% of the project. The new total contract amount shall be $7,793,117.00.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
| $122,177.00 County School Facilities Fund/Fund 35/CFD 09-1 |
| Approve the listed change orders in the amount of $122,177.00 at the Irvine High School Classroom Addition project. No change to the completion date. |
| Approve the listed change orders in the amount of $122,177.00 at the Irvine High School Classroom Addition project. No change to the completion date. |
|
|
| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order No. 1
Bid Package No.: 09-3 Acoustical Wall Ceiling Systems
Contractor: Elljay Acoustics, Inc.
Requested by: District
Reason: Custom Grid Framing Changes required at Light Fixtures
Amount: $26,715.00
|
|
Description: Change Order No. 7
Bid Package No.: 22-1 Plumbing
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Reason: Replacement of ADA Shower Controller Face Plates, Condensate and Gas Piping Changes
Amount: $5,925.00
|
|
Description: Change Order No. 4
Bid Package No.: 26-1 Electrical
Contractor: RDM Electric, Inc.
Requested by: District
Reason: Addition of Electronic Message Board at Stadium
Amount: $90,157.00
|
|
Description: Change Order No. 2
Bid Package No.: 32-2 Site Work
Contractor: K.A.R. Construction, Inc.
Requested by: District
Reason: Addition of Roof Truss Supports for Chain Link Roof at Batting Cages and Dugouts
Amount: $18,081.00
|
The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $1,943,110.00 or 1.60% of the project. The new total of all contract amounts shall be $123,186,425.75.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
$140,878.00 CFD 09-1
|
Approve the listed change orders in the amount of $140,878.00 at the Portola High School project as listed. No change to the completion date.
|
Approve the listed change orders in the amount of $140,878.00 at the Portola High School project as listed. No change to the completion date.
|
|
|
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Central Kitchen and Culinary Arts Facility project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
Bid Pkg. 3 Masonry
|
Kretschmar & Smith, Inc.
|
March 3, 2015
|
|
Bid Pkg. 10 Glass & Glazing
|
E&R Glass Contractors, Inc.
|
March 3, 2015
|
These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
| Accept the contracts of the listed contractors for the Central Kitchen and Culinary Arts Facility project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Central Kitchen and Culinary Arts Facility project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder's Office. |
|
|
The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Irvine High School Classroom Addition project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 1 General Construction
|
Inland Empire Architectural Specialties, Inc.
|
June 24, 2014
|
|
No. 3 Site Utilities and Plumbing
|
Nile Advanced Construction, Inc.
|
June 24, 2014
|
|
No. 4 Concrete, Masonry and Waterproofing
|
Inland Building Construction Companies, Inc.
|
June 24, 2014
|
|
No. 5 Structural Steel, Metal Deck and Misc. Metals
|
McMahon Steel Company, Inc.
|
June 24, 2014
|
|
No. 8 Framing, Drywall, Plaster and Ceiling Tile
|
Church and Larsen, Inc.
|
June 24, 2014
|
|
No. 9 Sheet Carpeting and Ceramic Tile
|
Donald M. Hoover Company
|
June 24, 2014
|
These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
| Accept the contracts of the listed contractors for the Irvine High School Classroom Addition project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Irvine High School Classroom Addition project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
|
|
Cypress Village Elementary School was master planned to accommodate 1,000 students with 700 students in permanent capacity per Board Policy 7112. During the summer of 2015, relocatable classrooms (villa style) were added to increase capacity to 900 students. Current development in and around the Cypress Village community has accelerated, increasing the projected enrollment. As such, there is a need to increase capacity by three (3) classrooms to create a maximum capacity of 1,000 students.
Staff is recommending these classrooms be placed this summer in anticipation of the projected enrollment needs. It is projected that the school site will need to house students at the maximum capacity for more than ten (10) years; therefore, staff is recommending that relocatable classrooms (villa style) are placed in lieu of standard relocatable classrooms. Staff recommends these relocatable classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these relocatable classrooms also include a student collaboration space similar to the permanent construction.
On October 20, 2015, the Board of Education authorized the retention of Webb Cleff Architecture and Engineering (Webb Cleff) to provide architectural services for the placement of three (3) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School. A public information meeting was held on December 3, 2015. Subsequently, on January 12, 2016 the Board authorized the design and installation of the relocatable (villa style) classrooms at Cypress Village Elementary School. At this time, staff is requesting Board approval to purchase the relocatables as set forth in the current contract Bid Package No. R-01 between the District and Silver Creek Industries, Inc.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016
|
| |
| $800,000.00 CFD 09-1/Fund 35 |
| Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase three (3) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School to be placed summer 2016. |
| Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase three (3) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School to be placed summer 2016. |
|
|
Portola Springs Elementary School was master planned to accommodate 1,000 students with 700 students in permanent capacity per Board Policy 7112. Based on initial and projected enrollment, there is a need to increase capacity by four (4) classrooms. This phase will increase the capacity of Portola Springs Elementary School to 900 students.
Staff is recommending these classrooms be placed this summer in anticipation of the projected enrollment needs. It is projected that the school site will need to house students at the maximum capacity for more than ten (10) years; therefore, staff is recommending that relocatable classrooms (villa style) are placed in lieu of standard relocatable classrooms. Staff recommends these relocatable classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these relocatable classrooms also include a student collaboration space similar to the permanent construction.
On October 20, 2015, the Board of Education authorized the retention of Ruhnau Ruhnau Clarke (RRC) to provide architectural services for the placement of four (4) relocatable classrooms and one (1) shared commons area at Portola Springs Elementary School. A public information meeting was held on December 3, 2015. Subsequently, on January 12, 2016 the Board authorized the design and installation of the relocatable (villa style) classrooms at Portola Springs Elementary School. At this time, staff is requesting Board approval to purchase the relocatables as set forth in the current contract Bid Package No. R-01 between the District and Silver Creek Industries, Inc.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
| $930,000.00 CFD 09-1/Fund 35 |
| Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase four (4) relocatable classrooms and one (1) shared commons area at Portola Springs Elementary School to be placed summer 2016. |
| Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase four (4) relocatable classrooms and one (1) shared commons area at Portola Springs Elementary School to be placed summer 2016. |
|
|
On March 17, 2015, the Board of Education authorized staff to enter into a contract to renew the lease of two (2) 24’ x 40’ DSA relocatable offices to house Maintenance and Operations staff.
The lease for the relocatable offices are on a year to year basis with the previous Board of Education authorized funding now fully expended. The annual cost to renew the lease for the 2016-17 will be $8,736.00.
|
Site
|
Number of Offices
|
Monthly Lease Amount
|
|
Maintenance & Operations Yard
|
2
|
$364.00 per office
$8,736.00 per year
|
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016
|
| |
| $8,736.00 CFD No. 86-1 |
| Acting as the governing body of Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) 24’ x 40’ DSA relocatable offices for district staff housing needs at the Maintenance and Operations yard. |
| Acting as the governing body of Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) 24’ x 40’ DSA relocatable offices for district staff housing needs at the Maintenance and Operations yard. |
|
|
Facilities Planning and Construction have ongoing needs to purchase weight and athletic equipment that will support the upcoming construction projects.
On February 9 and 16, 2016, the District advertised Bid No. 2015/16-1FA for Weight Equipment consisting of 49 items and Bid No. 2015/16-2FA for the Athletic Equipment & Uniforms consisting of 269 items for District school sites currently under construction and to allow for ordering on an “as needed” basis. A mandatory bidders' meeting was held on February 17, 2016. Four (4) bids were received and were opened at 11:00 a.m. on February 29, 2016. The bids received were evaluated by District staff to ensure adherence to district specifications and responsiveness according to Public Contract Code. District staff has reviewed the pricing on these bids and found them to be competitive.
As required by the Orange County Department of Education, the Facilities Planning and Construction Department solicited bids for Weight Equipment and Athletic Equipment & Uniforms for a one (1) year term with an option to extend the contract by mutual consent for an additional two (2) one (1) year periods in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed three (3) years from bid award.
The following vendors have been determined to be the lowest qualified and responsive bidders:
|
Category Section
|
Vendor
|
Total Estimated Bid
|
|
Weight Equipment
Bid No. 2015/16-1FA
|
Johnson Health Tech North America, Inc.
dba: Matrix Fitness
|
$144,301.00
|
|
Athletic Equipment & Uniform
Bid No. 2015/16-FA
|
BSN Sports
|
$45,000.00
|
|
Athletic Equipment & Uniform
Bid No. 2015/16-2FA
|
Riddell
|
$120,000.00
|
*Two (2) vendors were awarded portions of the 269 items.
One (1) bidder, Pro Maxima, submitted a bid for Weight Equipment that was found to be incomplete, therefore, the bidder should be declared non-responsive.
The following items have been rejected from the Athletic Equipment & Uniforms Bid and will not be awarded: 106-111, 188-191, 198-201, 213-220 and 266-269.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016 |
| |
Funding may be provided by various categories, including, but not limited to: General Fund, County School Facilities Fund, Developer Fee’s, CFD and Special Reserves.
|
1) Reject the Weight Equipment bid submitted by Pro Maxima indicated to be non-responsive.
2) Reject the following items from the Athletic Equipment & Uniforms Bid: 106-111, 188-191, 198-201, 213-220 and 266-269.
3) Authorize the Assistant Superintendent of Business Services to award the contracts as follows:
a. Weight Equipment, Bid No. 2015/16-1FA to Johnson Health Tech
North America, Inc. dba: Matrix Fitness
b. Athletic Equipment & Uniform, Bid No. 2015/16-2FA to BSN and Riddell.
|
1) Reject the Weight Equipment bid submitted by Pro Maxima indicated to be non-responsive.
2) Reject the following items from the Athletic Equipment & Uniforms Bid: 106-111, 188-191, 198-201, 213-220 and 266-269.
3) Authorize the Assistant Superintendent of Business Services to award the contracts as follows:
a. Weight Equipment, Bid No. 2015/16-1FA to Johnson Health Tech
North America, Inc. dba: Matrix Fitness
b. Athletic Equipment & Uniform, Bid No. 2015/16-2FA to BSN and Riddell.
|
|
|
The District recommends that the Board of Education authorize an energy service contract with EMCOR Services - Mesa Energy Systems, Inc. for Energy Conservation Measures pursuant to Government Code section 4217.10 et seq. The District seeks to enter an agreement for design, installation, and commissioning of HVAC retrofit (“HVAC Retrofit Contract”) with EMCOR Services - Mesa Energy Systems, Inc. for University High School, located at 4771 Campus Drive, Irvine, CA 92612 and Westpark Elementary School, located at 25 San Carlo, Irvine, CA 92614.
In response to the Request for Qualifications and Request for Proposals for HVAC Retrofit Design-Build Services at Two School Sites (RFQ/RFP No. 15/16-0001MO), the District received six (6) proposals that were due at 3:00 pm on February 10, 2016. A committee comprised of six (6) members reviewed, evaluated, and scored all proposals using the following components: Proposal Completeness 5%, Proposed Design 25%, Project Phasing Schedule 20%, Pricing 30%, and Project Management Plan 20%.
It was determined that the proposal from EMCOR Services - Mesa Energy Systems, Inc. provided the best value to the District at a cost of $2,416,503, pursuant to the procurement set forth in Government Code section 4217.10 et seq. The cost to the District for the HVAC Retrofit Contract will be less than the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in the absence of the HVAC Retrofit Contract. As well as, the District’s payment to EMCOR Services - Mesa Energy Systems, Inc. is anticipated to be offset by other benefits provided under the terms of the HVAC Retrofit Contract. Additional savings included in the HVAC Retrofit Contract, not included in the cost above, is an incentive from the Early Retirement Program from Edison, currently the estimated amount is around $230,475 based on $350 per ton. These monies will go back to the District from EMCOR Services - Mesa Energy Systems, Inc. upon Edison’s authorization of the final amount.
Government Code section 4217.12 requires that prior to approving the HVAC Retrofit Contract or related energy conservation contracts, the District must hold a public hearing. The District posted the Public Notice of this Public Hearing at the District Office, two (2) schools sites, and published in the Orange County Register on February 28, 2016, in accordance with Government Code section 4217.12.
The California Clean Energy Jobs Act was created with the approval of Proposition 39 in the November 2012 statewide general election. Under the initiative, up to $550 million annually for the next five (5) years will be available to be appropriated by the Legislature for eligible projects to improve energy efficiency and expand clean energy generation. The District requested Proposition 39 funding by submitting an energy expenditure plan application to the California Energy Commission (CEC). The District was notified on December 22, 2015 that the CEC approved the District’s 2015-16 Energy Expenditure Plan in the total amount of $5,307,404.00.
IUSD/Fogarty/Hoffman/Ragas
Board Agenda
March 15, 2016
Attachment
|
| |
$2,416,503 Proposition 39 Funding; no impact to General Fund.
|
| After holding a public hearing and considering all comments, adopt Resolution No. 15-16-29, for the approval of an Energy Conservation Services Contract for Design, Installation and Commissioning of HVAC at University High and Westpark Elementary Schools, resulting from RFQ/RFP No. 15/16-0001MO, to EMCOR Services/Mesa Energy Systems, Inc. |
After holding a public hearing and considering all comments, adopt Resolution No. 15-16-29, for the approval of an Energy Conservation Services Contract for Design, Installation and Commissioning of HVAC at University High and Westpark Elementary Schools, resulting from RFQ/RFP No. 15/16-0001MO, to EMCOR Services/Mesa Energy Systems, Inc. Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| After holding a public hearing and considering all comments, adopt Resolution No. 15-16-29, for the approval of an Energy Conservation Services Contract for Design, Installation and Commissioning of HVAC at University High and Westpark Elementary Schools, resulting from RFQ/RFP No. 15/16-0001MO, to EMCOR Services/Mesa Energy Systems, Inc. |
Joe Hoffman, Director of Maintenance and Operations summarized the procedures for the Energy Conservation Services.
President Bokota opened the public hearing at 7:53 p.m., received no comments and closed the public hearing at 7:54 p.m. |
Resolution No. 15-16-29 Enter Into an Energy Service Agreement
|
|
|
In January 1987, with the enactment of Chapters 887 and 888, Statutes of 1986, now Education Code Section 66000 and 66001, school district governing boards were given the authority to levy fees on both residential and commercial/industrial development in order to fund construction and reconstruction of school facilities necessitated by such development.
In even numbered years, the State authorizes any increases in the maximum fees that may be levied by a school district. The fees below were adopted by the Irvine Unified School District (IUSD) Board on March 4, 2014. The School Facilities Fee applies to both new residential and new commercial/industrial development projects within the areas of Irvine Unified School District, not included in Community Facilities Districts.
CURRENT FEES ON NEW DEVELOPMENT PER SQUARE FOOT
Residential $3.36
Commercial/Industrial $0.54
California State Law requires that prior to the issuance of a building permit, each applicant (1) secure a Certificate of Compliance from the school district in which the project is located and (2) pay a School Facilities Fee as appropriate for the project. All applicants for development, resulting in an increase in assessable area, must obtain a Certificate of Compliance whether or not the project is required to pay the fee.
The District must conduct a study to determine the actual rate it is eligible to charge.
The IRVINE UNIFIED SCHOOL DISTRICT DEVELOPER FEE JUSTIFICATION STUDY (March 2, 2016), hereafter referred to as the “Study”, was prepared by Dolinka Group to examine the need for the proposed fee. The Study concluded that given the identified needs, the fee is justified and demonstrates that the maximum fees are necessary to mitigate the school facilities impact of new development in IUSD. This Study is available for public review, upon request, at IUSD Administrative Office, 5050 Barranca Parkway, Irvine, CA.
The Study establishes a cost impact of $21.35 per square foot for single family detached and $25.58 for multi-family attached residential development, respectively. In addition, the Study establishes cost of impacts for commercial industrial development ranging from $3.77 per square foot for hotel/motel development to $11.64 for office development. IUSD is limited to the maximum fee allowed under Education Code 17620. Based on the change in the construction cost index used by the State, the State Allocation Board, at its February 24, 2016 meeting, the maximum residential School Fee increased to $3.48 and the maximum commercial/industrial development fee increased to $0.56.
Neither the maximum fee on commercial/industrial development, nor the maximum fee on residential development, either separately or in combination, will pay for the total cost of new school facilities generated by the development within the Irvine Unified School District. Both residential and commercial development unquestionably generates new students and consequently the need for new school facilities.
District staff recommends that the District levy the maximum fee allowed by law as shown below.
PROPOSED FEE ON NEW DEVELOPMENT PER SQUARE FOOT
Residential $3.48
Commercial/Industrial $0.56
PUBLIC REVIEW AND COMMENTS
Notice of the proposed fee was published in the Orange County Register on March 4 and March 10, 2016.
In addition, on March 4, 2016, the Notice of Public Hearing was mailed to City of Irvine, City of Tustin, County of Orange, FivePoint Communities, Jeanette C. Justus Associates, Irvine Campus Housing Authority and Building Industry Association of Southern CA/Orange County Chapter.
No public comments have been received as of this writing. Any comments received prior to the public hearing will be included in a supplemental report at the Board meeting and considered by the Board prior to adoption of the fee.
IUSD/Fogarty/Okino
Board Agenda
March 15, 2016
Attachment
|
| |
Until IUSD’s unfunded applications are approved by the State Allocation School Board Building Program funds, the “matching share”, (equal to the maximum fee) shall be retained by IUSD. Fees collected will be expended with the IUSD’s school building program.
|
| After holding a public hearing and considering all comments, adopt Resolution No. 15-16-30 increasing the school facilities fee on both residential and commercial/industrial development within the non-mitigated areas of the Irvine Unified School District. |
After holding a public hearing and considering all comments, adopt Resolution No. 15-16-30 increasing the school facilities fee on both residential and commercial/industrial development within the non-mitigated areas of the Irvine Unified School District. Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| After holding a public hearing and considering all comments, adopt Resolution No. 15-16-30 increasing the school facilities fee on both residential and commercial/industrial development within the non-mitigated areas of the Irvine Unified School District. |
John Fogarty, Assistant Superintendent of Business Services reviewed the Statutory School fee increase.
President Bokota opened the public hearing at 7:56 p.m., received no comments and closed the public hearing at 7:57 p.m. |
Reso No 15-16-30 SFF Increase Level 1.Attach 3.4.16
|
|
|
The Tax Override Fund is used for the repayment of voted indebtedness (other than Bond Interest and Redemption Fund repayments) to be financed from ad valorem tax levies. Interest earned in the Tax Override Fund (Fund 53) is credited to the general fund of the LEA.
The District has determined that the Tax Override Fund (Fund 53) is no longer required for special purposes as set up by the Irvine Unified School District when the fund was established; there is no existing fund balance in the fund.
IUSD/Fogarty
Board Agenda
March 15, 2016
Attachment
|
| |
| Adopt Resolution No. 15-16-31 authorizing the closure of the Tax Override Fund (Fund 53) of the Irvine Unified School District. |
Adopt Resolution No. 15-16-31 authorizing the closure of the Tax Override Fund (Fund 53) of the Irvine Unified School District. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| Adopt Resolution No. 15-16-31 authorizing the closure of the Tax Override Fund (Fund 53) of the Irvine Unified School District. |
Resolution No. 15-16-31 Tax Override Fund 53 Closure
|
|
|
Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools. This certification responds to the ability of each school district to meet its current and multi-year financial commitments. The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually. The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.
The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows:
- Positive Certification, Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
- Qualified Certification, Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
- Negative Certification, Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years.
The General Fund is comprised of unrestricted and restricted funds. Restricted funds are those dollars that are designated for specific programs. Unrestricted funds are discretionary and are used for the general operations of the District.
Second Interim Budget Assumptions
ADA Growth....................................931 Students
LCFF COLA......................................1.02%
LCFF Funding Rate...........................51.97%
Basic Aid Funding.............................No
Step/Column Increase Cert ...............2.00%
Step/Column Increase Class...............2.00%
Redevelopment Monies (Tustin & Great Park)
(Transfer to Special Reserve Fund)......$909,574
Unrestricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance |
$270.6 million
($229.7 million)
($ 43.5 million)
($ 2.6 million)
|
Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance |
$37.9 million
($ 2.6 million)
$35.3 million
|
| Ending Balance Components
Revolving Cash
Stores
2% Economic Uncertainties
Other Assignments
Total |
$ 0.1 million
$ 0.4 million
$ 6.4 million
$28.4 million
$35.3 million
|
Contributions to Restricted Programs
Within the Other Sources/Uses category are Contributions to Restricted Programs. Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards. Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.
Restricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance |
$44.1 million
($86.4 million)
$40.4 million
($ 1.9 million)
|
Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance |
$ 8.3 million
($ 1.9 million)
$6.4 million
|
Multi-Year Projections
Based on the information provided, staff certifies that the multi-year projections for 2016-17 and 2017-18 allow IUSD to recommend positive certification.
Conclusion
Based upon the information supporting the calculations included in the Second Interim Report, the District is confident that it will be able to meet its multi-year obligations and therefore recommends the Board of Education certify a Positive certification for the 2015-16 Second Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.
IUSD/Fogarty
Board Agenda
March 15, 2016
Attachment |
| |
| Certify the Second Interim Report of 2015-16 as “Positive” based on information presented. |
Certify the Second Interim Report of 2015-16 as “Positive” based on information presented. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| Certify the Second Interim Report of 2015-16 as “Positive” based on information presented. |
| John Fogarty, Assistant Superintendent of Business Services reviewed the Second Interim Report... |
SACS Document - 2015-16 Second Interim
|
|
|
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
|
| Janelle Cranch, CSEA President extended her appreciation to the Board for their participation in the ACE Day event. |
|
|
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
|
| None. |
|
|
Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| The meeting was adjourned at 8:28 p.m. |
|
| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
| |
| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
|
|