• Superintendent's Evaluation - 2015-16
• Superintendent's Goals and Objectives 2016-17

Approve the minutes of the following meeting(s), as presented:

August 16, 2016 - Special Meeting

July 1, 2016 – June 30, 2017
August 15, 2016 – August 14, 2019
Budget No.: 0100904210-5831
Budget No.: 0100949410-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $120,000.00
Fee....................................................... not to exceed $314,014.65
Unrestricted General Fund

The project is complete, and this contract is ready for acceptance by the Board of Education.

At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
September 13, 2016

The project is complete, and this contract is ready for acceptance by the Board of Education. 

At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
September 13, 2016

Accept the contract of the listed contractor for the Prop 39 HVAC Retrofit Design-Build Services at two school sites as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.

The following list contains the bid category, contractor, and the date the Board of Education approved the contract for the Springbrook Elementary Roofing Project.

The project is complete, and this contract is ready for acceptance by the Board of Education.

 At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
September 13, 2016

Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. 

The following schools are scheduled to attend:

IUSD/Parham/Machesky
Board Agenda
September 13, 2016

None

District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program.  If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided.  The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval.  These trips fall within district overnight field trip restrictions.  District liability will apply.

IUSD/Parham
Board Agenda
September 13, 2016

Attachment

IUSD/O'Donovan/Krumes
Board Agenda
September 13, 2016

Attachment

• Adelphi University
• Alliant University
• Azusa Pacific University
• Biola University
• Brandman University
• California State University, Fullerton, CalState TEACH
• California State University, Chico
• California State University, Fullerton
• California State University, Long Beach
• California State University, San Diego
• Chapman University
• Concordia University
• Grand Canyon University
• Loyola Marymount University
• Luther College
• National University
• Northern Arizona University
• Northern Iowa University
• Orange County Department of Education
• Pepperdine University
• Rancho Santiago Community College, Santa Ana
• Regis University
• University of California, Irvine
• University of Idaho
• University of Iowa
• University of Michigan, Flint
• University of Northern Iowa
• University of Phoenix
• University of Redlands
• University of Southern California
• University of Wisconsin, Milwaukee
• Vanguard University
• West Coast University
• Western Governors University

In order to continue the Irvine Unified School District’s participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institutions.

IUSD/O’Donovan
Board Agenda
September 13, 2016

Approve the Student Teacher/Intern Placement Agreements between the named institutions and the Irvine Unified School District.

Approve the Student Teacher/Intern Placement Agreements between the named institutions and the Irvine Unified School District.

• Student has been placed in one of the district's less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student's Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student's IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

$155,700.10 for the 2016-17 school year in special education related services.

School: Irvine High School
Donation: Used Industrial Diesel Engine valued at $5,341.00
Donor: Jorge Daniel Dell' Aquilla

School: Canyon View Elementary School
Donation: $5,000.00
Donor: Rich Roeske

It is recommended that the Board of Education approve the renewal agreement between the Board of Education of the Irvine Unified School District and Terry L. Walker for employment as Superintendent for the term of July 1, 2016 to June 30, 2019.

Changes to the employment contract include:

• Extension of employment agreement term three years to June 30, 2019
• Updating contractual language and adding language required by Government Code 53260
• Consolidation of current contractual salary increases

IUSD/Bokota/Chavez
Board Agenda
September 13, 2016

Course-based certification is an independent study option for students within Irvine Unified School District. Per SB-858, courses in this program are to be annually certified by the governing board that courses are of the same rigor and educational quality as classroom-based courses, and are aligned to all relevant state and local content standards. Online coursework is delivered through Edgenuity, an online course provider, and from IUSD's own teacher-created courses.

Courses from Edgenuity are aligned to the standards for each state. Edgenuity provides detailed documentation for each course regarding the scope and sequence, syllabi, state standards alignment, and total number of hours per course. Courses are designed using the Standards for Quality Online Courses provided by the International Association for K-12 Online Learning (iNacol) and contain a balance of videos, interactive lessons, assignments, quizzes, unit assessments and a final exam.  Hour requirements are met through a combination of mandatory weekly in-person meetings and online coursework. Appropriate courses are A-G approved through the University of California and through NCAA for use at San Joaquin Schools.

IUSD teacher-created courses are designed using the Standards for Quality Online Courses from iNacol and contain a balance of videos, interactive lessons, assignments, quizzes, unit assessments, and a final exam. Courses are aligned to all relevant standards, and are designed to run parallel with the corresponding in-person course, using District approved textbooks or eBooks, similar assignments and assessments as the in-person courses and, when available, common school or District assessments. Hour requirements are met through a combination of mandatory weekly in-person meetings and online coursework. Teachers estimate total time online as determined by requirements for lesson content, assignments, and assessments for each unit. Teachers can confirm time online using the data points in Canvas (learning management system).  Appropriate courses are A-G approved through the University of California and NCAA approved for use at San Joaquin Schools.

Data collection and analysis from the blended learning program is designed to compare rigor and quality to the in-person course equivalents. Data points include comparison of common school or District assessments, when available, grade distribution by course, final exam data, and student surveys.  

IUSD/Parham/Tuominen
Board Agenda
September 13, 2016

Attachments

General Obligation Bond Measure E was approved by the voters on June 7, 2016. Measure E was approved and authorized subject to provisions of Section 1 of Article XIII A of the California Constitution. As such, California Education Code Section 15278 requires the establishment of an Independent Citizens’ Oversight Committee within 60 days of the date that the results from the Bond Election are entered into the minutes of the District.  Resolution No. 16-17-09 was adopted by the Irvine Unified School District (IUSD) Governing Board at the August 23, 2016 Board Meeting, officially acknowledging the election results in the board minutes and certifying that all proceedings in the June 7, 2016 General Obligation Bond Election were conducted in accordance with California State law.

Resolution No. 16-17-10 was adopted by the IUSD Governing Board at the August 23, 2016 Board Meeting, officially establishing an Independent Citizens’ Oversight Committee and approving the Committee Bylaws. The purpose of the Independent Citizens’ Oversight Committee is to inform the public concerning the expenditure of the proceeds from the Bonds. The Committee shall have specific purposes and be operated in the manner required by the Independent Citizens’ Oversight Committee Bylaws.

Appointment to the Citizens' Oversight Committee requires members to commit to a two-year term and reside within the School Facilities Improvement District (SFID). The Education Code requires a minimum of seven (7) members representing the following categories:

• one (1) member who is a parent or guardian of a child enrolled in the District within the boundaries of the SFID;
• one (1) member who is both a parent or guardian of a child enrolled in the District within the boundaries of the SFID and active in a parent-teacher organization, such as the PTA or school site council;
• one (1) member who is active in a business organization representing the business community residing in the District within the boundaries of the SFID;
• one (1) member who is active in a senior citizens organization residing in the District within the boundaries of the SFID;
• one (1) member who is active in a bona-fide taxpayers association residing in the District within the boundaries of the SFID and
• two (2) members of the community at-large residing in the District within the boundaries of the SFID.

After careful consideration and based on their respective qualifications and interview, staff is recommending eleven (11) candidates for appointment to the Measure E Independent Citizens’ Oversight Committee.  Below is a list of the recommended candidates along with the required category they fulfill.

Name Required Category Fulfilled

Roza Mansouri  Parent/Guardian
Jeffrey Schmehr Parent/Guardian
Todd Cope Parent active in Parent-Teacher Organization
Ryan Larson Parent active in Parent-Teacher Organization
Connie Stone Parent active in Parent-Teacher Organization
Kristi Smemoe Parent active in Parent-Teacher Organization
Margie Wakeham Business Organization Representative
Betty Jo Woollett Senior Citizen Organization Representative
Patti Ragland Bona-fide Taxpayers Association Representative
Kenric Stone Member of Community At-large
Terri Elia Member of Community At-large


IUSD/Fogarty
Board Agenda
September 13, 2016

At the August 23, 2016 Board Meeting, staff presented a draft Measure E Project Implementation plan which identifies project planning to begin in fall 2016. Resolution 16-17-19 authorizes the first issuance of General Obligation Bonds (GO Bonds) for SFID No. 1, Series 2016A, in an aggregate principal amount not to exceed $95,000,000. Approval of Resolution 16-17-19 will further authorize IUSD staff to execute the financing documents required for the marketing, sale and issuance of the Series 2016A Bonds.

Adam Bauer, Chief Executive Officer of Fieldman, Rolapp & Associates, will be at the Board Meeting with a brief presentation and available to answer questions.  In addition, Brad Neal, bond counsel with Stradling Yocca Carlson & Rauth, will also be available to answer questions.

The governing board shall make a determination, through a resolution, as to whether each pupil in each school in the district has, or will have prior to the end of the 2016-17 fiscal year, sufficient textbooks or instructional materials, or both, in each subject that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. In the context of the changes to Education Code 60119, the following definitions apply: Sufficient textbooks or instructional materials means that each pupil, including English Learners, has a standards-aligned textbook or instructional materials, or both, to use in class and to take home to complete required homework assignments. It does not require two sets of textbooks or instructional materials for each pupil. Sufficient textbooks or instructional materials does not include photocopied sheets from only a portion of a textbook or instructional materials copied to address a shortage.

Utilizing the Textbook Management System, district staff determined that all schools had sufficient textbooks and/or instructional materials that are aligned to the content standards adopted pursuant to Education Code Section 60605 and are consistent with the content and cycles of the curriculum framework adopted by the State Board in the core areas of Mathematics, Science, Science Laboratory equipment (9-12 inclusive), History/Social Science, English/Language Arts (including the English Language Development component of an adopted program), Foreign Language, Health, and Visual and Performing Arts.

IUSD/Parham/Machesky
Board Agenda
September 13, 2016

Board Policy 5140: Bicycle Use
Board Policy 6146: Physical Education and Fitness
Board Policy 6153: Field Trips and Excursions

IUSD/Parham/Machesky
Board Agenda
September 13, 2016

Attachments

Approve for first reading proposed revisions to Board Policies: 5140 Bicycle Use; 6146 Physical Education and Fitness; and 6153 Field Trips and Excursions.

Approve for first reading proposed revisions to Board Policies: 5140 Bicycle Use; 6146 Physical Education and Fitness; and 6153 Field Trips and Excursions.

The Statement of Unaudited Actuals contains the financial activity for the fiscal year.  Remaining fund balances can be reserved, held for specific program expenditures in the next fiscal year, or can be reallocated for other purposes according to budget priorities.

Projecting the Ending Fund Balance

When the 2016-17 IUSD budget was adopted in July 2016, the ending balances were projected for all funds using estimates of financial data available in early May.  Actual activity is always different from projections for many reasons which may include:

• Revenues received too late in the year to be expended
• Schools and departments save for multi-year spending plans
• Savings due to vacant/unfilled positions
• Overlapping budget years (Federal and State governments operate on different fiscal years)

General Fund

The General Fund includes both unrestricted and restricted funds.  The following summarizes the General Fund activity.  Attachment A details General Fund Activity.

General Fund 2015-2016 (Unrestricted and Restricted)

Revenue/Transfers $330.3 million
Expense/Transfers $312.3 million
Change in Fund $  18.0 million

2015-2016 Fund Balance

Beginning Fund Balance $46.3 million
Change in Fund Balance $18.0 million
Ending Fund Balance $64.3 million

Ending Fund Balance Components

The ending fund balance is comprised of both unrestricted and restricted funds.  IUSD is required to maintain a reserve for economic uncertainties.  The current reserve level is 2 percent of total expenditures and transfers out.

Much of the $64.3 million ending fund balance has been designated for program allocations as directed by the Local Control Accountability Plan (LCAP) process or restricted for specific purposes.  It must be emphasized that ending balances are one-time dollars and should not be allocated for ongoing expenditures.

These are the major ending balance categories:

Unrestricted – Reserve for Economic Uncertainties $6.2 million
Unrestricted – Assigned $28.9 million
Restricted – Assigned $15.1 million

The following is a breakdown of the ending balance reserves:

Mandated Reserve

IUSD is mandated to have a Reserve for Economic Uncertainties as well as Revolving Cash and Stores Reserves.  This category represents $6.8 million of the total ending balance.

Unrestricted Assigned Reserves

These funds are assigned for specific purposes including site and program carryover.  The total amount in this category is $28.9 million. A portion of the assigned reserve has been designated to fund future allocations as adopted in the 2015-16 and 2016-17 Local Control Accountability Plans (LCAP).

Restricted Designated Reserves

The restricted reserve balance of $15.1 million belongs to specific programs and will be reappropriated to those programs in the new budget year.  These funds are associated with categorical programs and serve students and programs with specific needs.

Other Funds

Attachment B outlines other fund activity. 

IUSD/Fogarty/Lopez
Board Agenda
September 13, 2016

FUTURE MEETINGS:
October 4, 2016
October 18, 2016

 The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes