Regular Meeting of the Board of Education Irvine USD October 18, 2016 6:30PM IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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President Bokota called the meeting to order at 5:01 p.m.
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Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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The Board adjourned to closed session at 5:02 p.m. |
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Property: Approximately 13 acres of land located in the Great Park Neighborhood (former El Toro Marine Corp Base) area, more particularly, at the intersection of Modjeska and Benchmark, as well as Episode and Benchmark, bordered by Theme, Benchmark and Cadence in District 4 of the Great Park Neighborhoods in the City of Irvine, County of Orange, California ("Property")
Negotiating Parties: Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel ("Buyer"); and Five Point Communities, Inc., real property negotiators Lynn Jochim, Executive Vice President and Richard Leigh, Vice President Finance ("Seller").
Under Negotiation: Instruction to Buyer's real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Property. |
The Board met with legal counsel to discuss negotiations relative to real property. |
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- Superintendent's Goals and Objectives 2016-17
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The Board finalized the Superintendent's Goals and Objectives for 2016-17.
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President Bokota reconvened the meeting at 6:33 p.m.
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Hunter.
Members Present: Paul Bokota Lauren Brooks Ira Glasky Michael Parham Sharon Wallin
Student Members Present: Aidan Arasasingham Allie Hunter Cara LeVasseur Ethan Suh
Staff: Terry L. Walker, Superintendent of Schools John Fogarty, Assistant Superintendent, Business Services Eamonn O'Donovan, Assistant Superintendent, Human Resources Cassie Parham, Assistant Superintendent, Education Services Brianne Ford, Chief Technology Officer Raianna Chavez, Executive Assistant to the Superintendent |
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President Bokota reported on the discussion in Closed Session including the finalization and approval of the Superintendent's Goals and Objectives for 2016-17. |
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Approve the minutes of the following meeting(s), as presented:
September 13, 2016 - Regular Meeting; October 4, 2016 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
September 13, 2016 - Regular Meeting; October 4, 2016 - Regular Meeting
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
September 13, 2016 - Regular Meeting; October 4, 2016 - Regular Meeting
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Minutes - 091316 Minutes - 100416
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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Adopt agenda, as presented.
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Teri Sorey addressed the Board regarding support for Proposition 55.
Speaking to the topic of Columbus Grove high school boundary:
Jill Perez Julia Perez Fermin Alexander Llaguno Noelle Nguyen Jordon Szigeti-Larenne Nora Llaguno Marcy Garrett Tyler Kim Raymond Wang |
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Student Board Members Arasasingham, Hunter, LeVasseur, and Suh reported on school activities.
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Superintendent Walker extended congratulations and gratitude to IPSF for their 20th anniversary on behalf of himself and the Irvine Unified School District. He reported on the upcoming California Shakeout on October 20th and shared how the District has been proactive and strategic in working with the Irvine Policy Department and City of Irvine concerning a variety of topics around safety and traffic and added that the District has dedicated staff, including Dr. Stephen Bayne, Director of Risk Management, in charge of coordination of resources and efforts. He reported on his attendance and participation to education advisory boards for Brandman University and Cal State University, Fullerton and their collaboration efforts to increase the teacher shortage. In closing, he reported on the recent significant changes associated with new standards and the new adaptive assessment system noting, while the CAASPP results are not yet completely official, IUSD continues to be one of the highest ranked school districts in Orange County and the state, despite being one of the lowest funded. IUSD is second in English Language Arts and Math in California, among similar size districts, and first in Math and English Language Arts for Orange County. IUSD has the highest levels of acceleration in its history, meaning more students are on track to access advanced mathematics courses than in the history of the District. |
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Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.
The Board requested the Columbus Grove high school boundary matter be added to the upcoming Facilities Study Session Presentation.
Members Glasky and Brooks requested a safety presentation, including the collaboration between IUSD and IPD with an invitation to an IPD representative to attend for an upcoming Board Meeting.
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Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Approve Consent Calendar Item Nos. 14.a. - 18.a. with the exception of Item No. 14.b. Contract Services Action Report 2016-17/05, pulled by Member Glasky for separate approval. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00235385 through 00236173
District 50, CFD No. 01-1 - Numbers 00001729 through 00001729
District 44, CFD No. 86-1 - Numbers 00007167 through 00007176
District 41, Irvine Child Care Project - None
Revolving Cash - Numbers 43878 through 43957
IUSD/Fogarty/Payton
Board Agenda
October 18, 2016
Attachment |
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Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Check Register Report 10-18-2016
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ABC-CLIO, LLC
Consultant to provide online social studies/humanities research resources and common core materials to middle school and high school students.
November 1, 2016 – October 31, 2019
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $82,094.00
Restricted General Fund
AV VENUE, LLC
Consultant to provide venue for Irvine High School’s Homecoming Dance.
October 22, 2016 – October 22, 2016
Budget No.: 0160070010-5810
Colunga/Irvine High School
Fee....................................................... not to exceed $22,912.00 Other: Irvine High School Donations
BALFOUR BEATTY CONSTRUCTION
Consultant to provide comprehensive preconstruction services for the PA 6 North Elementary School Project.
October 18, 2016 – June 30, 2018
Budget No.: 3570590185-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $182,602.00
Community Facilities District – CFD 09-1 / County School Facilities Fund - Fund 35
CHRISTINE MAJORS, PSYCHOLOGIST, INC.
Consultant to provide Psycho-Educational Independent Educational Evaluation (IEE) including assessments, classroom observation, written report and IEP meeting attendance.
September 7, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund
CW DRIVER
Consultant to provide comprehensive preconstruction services for the Heritage Fields K8 #2 Project.
October 18, 2016 – December 31, 2017
Budget No.: 3570690185-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $161,534.00*
County School Facilities Fund – Fund 35
*Amount to be reimbursed by Five Point Communities
FORENSIC ANALYTICAL CONSULTING SERVICES
Consultant to provide environmental health consulting services to the Irvine Unified School District.
October 19, 2016 – June 30, 2017
Budget No.: 0100506181-5630
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund
GALE CENGAGE LEARNING
Consultant to provide a free trial of two secondary science databases (Science in Context and Interactive Science) and the science professional development ebook collection (National Science Teachers Professional Development) to be evaluated by the science specialists and secondary teachers as possible support for NGSS.
October 4, 2016 – November 17, 2016
Winn/Student Support Services
Fee....................................................... not to exceed $00.00GOLDBERG, ROBIN, Ph.D. Consultant to provide behavior therapy and consultation for a student with special needs per the student’s Individualized Education Plan (IEP). (Previously Board Approved August 23, 2016.)
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education
Fee....................................................... not to exceed $3,300.00
Fee....................................................... not to exceed $5,610.00
Restricted General Fund
HIPPENSTIEL, JIMMY
Consultant to provide choreography services for two musical theatre groups at Jeffrey Trail Middle School for the fall performance and the spring musical.
October 3, 2016 – June 9, 2017
Budget No.: 0150170010-5811
Georgino/Jeffrey Trail Middle School
Fee....................................................... not to exceed $6,000.00
Restricted General Fund
MASSEY, GAYLA M.
Consultant to provide Psycho-Educational Independent Educational Evaluation (IEE) for students during the 2016-17 school year.
September 23, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $4,000.00
Restricted General Fund
NMG GEOTECHNICAL
Consultant to provide geotechnical services during planning and design for the PA 6 North Elementary School Project (second elementary school in the Portola Springs development).
October 19, 2016 – December 31, 2017
Budget No.: 3570590185-6225
Okino/Construction & Facilities
Fee....................................................... not to exceed $19,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund - Fund 35
PARTIES BY PANACHE
Consultant to provide catering services to students on the Northwood High School campus at the Class of 2017 Senior Breakfast.
June 6, 2017 – June 6, 2017
Roach/Northwood High School
Fee....................................................... not to exceed $8,500.00
Other: Northwood High School ASB
SPECIALIZED SAFETY SERVICES (SSS)
Consultant to provide search & rescue and medical/triage training for staff assigned to Emergency Response Teams. Trainings will be held at participating schools/departments and will be conducted in one hour blocks of instruction.
October 19, 2016 – June 30, 2017
Budget No.: 8100518160-5810
Bayne/Risk Management
Fee....................................................... not to exceed $12,200.00
Self Insurance Fund
TK BURGERS
Consultant to provide catering service via food truck to students on the Northwood High School campus at the Class of 2017 Senior BBQ.
May 25, 2017 – May 25, 2017
Roach/Northwood High School
Fee....................................................... not to exceed $2,500.00
Other: Northwood High School ASB
WEST SHIELD ADOLESCENT SERVICES
Consultant to provide escorted transportation for students to non-public school as requested by Program Specialist.
September 19, 2016 – June 30, 2017
Budget No.: 0101736410-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund
IUSD/Fogarty/Payton
Board Agenda
October 18, 2016 |
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Community Facilities District – not to exceed $201,602.00
County School Facilities Fund – not to exceed $161,534.00* *Amount to be reimbursed by Five Point Communities
Restricted General Fund – not to exceed $114,404.00
Self Insurance Fund – not to exceed $12,200.00
Unrestricted General Fund – not to exceed $20,000.00
Other Funds - ASB and/or Donations – not to exceed $33,912.00
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Approve and/or ratify the Contract Services Action Report 2016-17/05, as submitted. |
Approve and/or ratify the Contract Services Action Report 2016-17/05, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
October 18, 2016
Attachment |
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All expenditures have been made within the authorized budget. |
Approve the Purchase Order Detail Report dated October 7, 2016. |
Approve the Purchase Order Detail Report dated October 7, 2016. |
Purchase Order Detail Report 10-18-2016
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As a result of the Williams Settlement, Ed. Code 35186(d) requires “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records.”
Quarter 1 Report (July 1 – September 30, 2016)
- Deficiency of instructional materials: zero complaints
- Emergency or urgent facilities conditions: zero complaints
- Teacher vacancy or misassignment: zero complaints
IUSD/Parham
Board Agenda
October 18, 2016 |
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For information.
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For information.
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board. District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account. Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.
IUSD/Parham Board Agenda October 18, 2016 Attachment |
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Approve field trips and excursions funded by donations as submitted.
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Approve field trips and excursions funded by donations as submitted.
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Field Trips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes Board Agenda October 18, 2016
Attachment
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Approve and/or ratify the Certificated Personnel Action Report 2016-17/05 as submitted for Employment, Temporary to Probationary Status, Resignations and Retirements. |
Approve and/or ratify the Certificated Personnel Action Report 2016-17/05 as submitted for Employment, Temporary to Probationary Status, Resignations and Retirements.
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Certificated Personnel Action Report 2016-17/05
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separation from Employment.
IUSD/O'Donovan/Baum
Board Agenda
October 18, 2016
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2016-17/05 as submitted for Employment, Separations and Resignation. |
Approve and/or ratify the Classified Personnel Action Report 2016-17/05 as submitted for Employment, Separations and Resignation. |
Classified Personnel Action Report 2016-17/05
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The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
October 18, 2016 |
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$24,731.60 for the 2016-17 school year in special education related services.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
October 18, 2016
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$0.00 special education related services.
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Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:
Event: Midwest Clinic
Location: Chicago, IL
Dates: December 14-17, 2016
Attendees:Monica Cummins
Cost: N/A
Budget: 010091341-5210
Event: Assistive Technology Industry Association
Location: Orlando, FL
Dates: January 18-21, 2017
Attendees: Lindsay Parker
Cost: $1,975.00
Budget: 0101755224-5210
IUSD/Walker
Board Agenda
October 18, 2016 |
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Approve/ratify out-of-state conference attendance for staff, as follows: 1) Monica Cummins to Chicago, IL December 14-17, 2016 at no cost to district; 2) Lindsay Parker to Orlando, FL January 18-21, 2017 for $1,975.00. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Monica Cummins to Chicago, IL December 14-17, 2016 at no cost to district; 2) Lindsay Parker to Orlando, FL January 18-21, 2017 for $1,975.00.
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Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
Approve Facilities Consent Calendar Item Nos. 19.a. – 19.h. |
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On July 21, 2011 the Irvine Unified School District (IUSD) and Heritage Fields El Toro, LLC (Heritage Fields) entered into a School Mitigation Agreement that provides for certain K-8 (and possibly elementary) facilities, as well as certain high school facilities for students anticipated from Heritage Fields’ proposed development within IUSD boundaries. Pursuant to the School Mitigation Agreement, IUSD and Heritage Fields negotiated the first K-8 School Agreement on February 1, 2013, whereby Heritage Fields is responsible for the building and delivery of a K-8 School Site and School Facility.
On August 19, 2014 IUSD and Heritage Fields entered into an Advance Funding Agreement whereby IUSD agreed to advance the funding and direct construction of the first Heritage Fields K-8 School Facility (Beacon Park K-8), in lieu of providing funding to Heritage for the construction of the off-site infrastructure and improvements for Portola High School. The construction costs incurred by IUSD to construct the Beacon Park K-8 School is essentially an interest bearing loan to Heritage Fields, which is required to pay all outstanding debt to IUSD within 60 days of the date of issuance for the building permit on the 3,600th Heritage Fields project unit (as provided by the Advanced Funding Agreement).
On July 12, 2016, the IUSD Governing Board approved the location of the second school within the Heritage Fields’ development and determined that the school be designed and constructed as a K-8. Recent enrollment projections may trigger the need for the second K-8 school within the Heritage Fields development by fall 2018.
To expedite construction, IUSD has agreed to manage the pre-construction phase of the second K-8 school within the Heritage Fields development. This includes the hiring of PJHM as the architect, contracting with PlaceWorks Inc. to assist in obtaining the state approvals necessary for development and construction, and hiring C.W. Driver as the construction management firm to provide pre-construction services, including: developing a construction management plan, project schedule and budget, maintaining cost management procedures, providing value engineering options, and providing coordination between the District and other consultants. In addition, the District will be assessed agency fees from the Department of Toxic Substances Control (DTSC), the California Department of Education (CDE) and the Division of State Architect (DSA).
As IUSD and Heritage Fields continue to negotiate the Second K-8 Agreement, the parties wish to confirm that Heritage will be responsible for the fees and costs associated with the pre-construction phase of the second K-8 school within the Heritage Fields development, for the Consultant Services provided by the Architect, PlaceWorks, Inc., and C.W. Driver as well as all state agencies fees.
IUSD/Fogarty
Board Agenda
October 18, 2016 |
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Approve the execution and delivery of the Agreement Regarding Payment of Costs associated with the pre-construction services of the second K-8 school in the Heritage Fields development. |
Approve the execution and delivery of the Agreement Regarding Payment of Costs associated with the pre-construction services of the second K-8 school in the Heritage Fields development. |
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School Facilities Improvement Bond Measure “E” Series 1 project list includes work to expand Kindergarten Classrooms and a Design Lab at Eastshore Elementary School and construct new Science Labs at Venado Middle School.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms subsequent to a staff review of qualification statements for architectural services for upcoming projects. Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to four (4) firms on September 20, 2016, to provide architectural design services for the following scopes of work:
- Expand Kindergarten Classrooms at Eastshore Elementary School to increase the available student capacity for the Kindergarten class enrollment, meet the requirements of the Educational Specifications with regard to size of rooms, support amenities, adjacencies and outdoor improvements to the Kinder play yard. The expansion of the Kindergarten Classrooms results in the need to add additional classrooms. A dedicated Design Lab is needed to support the Science/Art lessons exclusively.
- Expand new Science and Innovation Labs at Venado Middle School to provide state-of-the-art lab facilities and to achieve the Educational Specification goals for this program.
Staff recommends DLR Group to be retained for architectural design services for Expansions at Eastshore Elementary School and Venado Middle School. DLR Group brings extensive school modernization experience and are fully dedicated to meeting the projects schedules. DLR Group is committed to providing a creative solution orientated approach to these complex projects.
IUSD/Fogarty/Okino
Board Agenda
October 18, 2016 |
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$705,000.00 Fund 21 - Building Fund |
Authorize the Assistant Superintendent of Business Services to enter into a contract with DLR Group to provide architectural design services for improvements at Eastshore Elementary School and Venado Middle School.
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Authorize the Assistant Superintendent of Business Services to enter into a contract with DLR Group to provide architectural design services for improvements at Eastshore Elementary School and Venado Middle School. |
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On April 8, 2014, IUSD Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract to lease one (1) 12’ x 40’ relocatable restroom facility, three (3) 24’ x 40’ and one (1) 36’ x 40’ relocatable buildings at the Creekside Education Center / Harvard and Barranca site as set forth in the contract Bid Package No. R-02 which expired on June 30, 2016. Due to the contract terminating and in keeping with today’s market rates, Mobile Modular Management Corporation has made minimal increases to the monthly rental rates on the existing classroom relocatables.
With the annual lease of these relocatables set to expire next month, and the continued need for an interim training and professional development center at the Creekside Education Center / Harvard and Barranca site, staff is requesting Board approval to renew the leases of one (1) relocatable restroom facility and four (4) relocatable buildings at the new monthly rates as listed below:
School Site
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Number of Relocatables
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Original Monthly
Lease Amount
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New Monthly
Lease Amount
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Creekside Education Center / Harvard and Barranca Site
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5
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$1,285.41 x (1) restroom building
$298.41 x (3) buildings
$762.58 x (1) building
$35,318.64/annually
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$1,285.41 x (1) restroom building
$330.00 x (3) buildings
$850.00 x (1) building
$37,504.92/annually
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The lease for each relocatable building is on an annual basis, with the total costs to renew the five (5) relocatable buildings for another year totaling $37,504.92.
IUSD/Fogarty/Okino Board Agenda October 18, 2016
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$37,504.92 CFD No. 86-1 |
Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the leases of (1) relocatable restroom facility and four (4) relocatable buildings at Creekside Education Center / Harvard and Barranca site. |
Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the leases of (1) relocatable restroom facility and four (4) relocatable buildings at Creekside Education Center / Harvard and Barranca site. |
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Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
Change Orders
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Description: Change Order No. 1
Contractor: Columbia Steel, Inc.
Requested by: District
Reason: Add Structural Steel Components Throughout the Project
Amount: $267,973.00
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Description: Change Order No. 9
Bid Package No.: 07-1 Metal Roofing and Sheet Metal
Contractor: Challenger Sheet Metal
Requested by: District
Reason: Add Elevator Cab Canopies at Bldgs. G, H and K, Sheet Metal Modifications to
Elevator Canopies
Amount: $26,940.00
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Description: Change Order No. 4
Bid Package No.: 07-2 Built Up Roofing
Contractor: Danny Letner Inc. dba Letner Roofing Co.
Requested by: District
Reason: Add Components for Edge of Roof Condition
Amount: $19,802.00
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Description: Change Order No. 7
Bid Package No.: 09-1 Metal Studs, Drywall, Fire Proofing, Plaster
Contractor: Caston, Inc.
Requested by: District
Reason: Add Soffit at Bldg. R Elevator and Infill at Bldg. B Elevator
Amount: $6,188.00
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Description: Change Order No. 1
Bid Package No.: 12-2 Bleachers
Contractor: Southern Bleacher Co., Inc.
Requested by: District
Reason: Unused Allowance Credit
Amount: < $12,089.00 >
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Description: Change Order No. 1
Bid Package No.: 13-1 Pool
Contractor: California Commercial Pools, Inc.
Requested by: District
Reason: Unused Allowance Credit
Amount: < $12,185.00 >
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Description: Change Order No. 5
Bid Package No.: 27-1 Low Voltage
Contractor: Digital Networks Group, Inc.
Requested by: District
Reason: Install Owner Furnished Audio Equipment, Install and Programming of Upgraded Audio Visual Equipment for Bldg B.
Amount: $57,802.00
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Description: Change Order No. 6
Bid Package No.: 32-2 Site Work
Contractor: K.A.R. Construction, Inc.
Requested by: District
Reason: Additional SCE Enclosure Work, Add Precast Bollards at Parking Lot A, Add Concrete at Cadence/Chinon Intersection, Additional Chain Link Fence Gates at Varsity Fields, Additional Striping at Parking Lots, Replacement of Colored Concrete at Bldg A and Placement/Reorientation of Precast Monument Signs
Amount: $50,396.00
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Description: Change Order No. 2
Bid Package No.: 32-5 Irrigation and Landscaping
Contractor: Pierre Landscape, Inc.
Requested by: District
Reason: Landscape Revisions at Shade Structures, Backfill at Planters at IRWD Vault
Amount: $24,560.00
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The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $3,569,318.00 or 2.94% of the project. The new total of all contract amounts shall be $124,812,633.75.
IUSD/Fogarty/Okino
Board Agenda
October 18, 2016 |
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$429,387.00 CFD 09-1 |
Approve the listed change orders in the amount of $429,387.00 at the Portola High School project as listed. No change to the completion date.
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Approve the listed change orders in the amount of $429,387.00 at the Portola High School project as listed. No change to the completion date.
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On December 9, 2014, the Board of Education approved the following contracts for the Portola High School project.
Bid Category
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Contractor
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Board Approval Date
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No. 03-1 Structural Concrete
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K.A.R. Construction, Inc.
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December 9, 2014
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No. 09-1 Metal Studs, Drywall, Fire Proofing, Plaster
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Caston, Inc.
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December 9, 2014
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No. 32-2 Site Work
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K.A.R. Construction, Inc.
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December 9, 2014
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Per Public Contract Code Section 9203, the legislative body can reduce the retention withheld up to half of the code required 5% of the contract price if more than 50% of the work is complete and the progress made by the contractor is satisfactory. OCDE legal services reviewed the interpretation and confirmed the Board has the ability to reduce the withheld retention by half.
As of July 2016, K.A.R. Construction, Inc. and Caston, Inc. are 99% complete with their contract work as listed and is requesting such a release.
If the Board approves to release half of the held 5% retention, the remaining 2.5% retention is sufficient to secure the completion of all remaining contract work.
IUSD/Fogarty/Okino
Board Agenda
October 18, 2016 |
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Approve to release 2.5% of the held retention for the Portola High School project as listed. |
Approve to release 2.5% of the held retention for the Portola High School project as listed. |
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The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Portola High School project.
Bid Category
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Contractor
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Board Approval Date
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No. 03-2 Irvine Blvd. Retaining Wall
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K.A.R. Construction, Inc.
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September 1, 2015
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No. 12-2 Bleachers
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Southern Bleacher Co., Inc.
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December 9, 2014
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No. 13-1 Pool
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California Commercial Pools, Inc.
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April 14, 2015
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No. 32-3 Synthetic Grass and Track System
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Park West Landscape, Inc.
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December 9, 2014
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder's Office.
IUSD/Fogarty/Okino
Board Agenda
October 18, 2016 |
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Accept the contracts of the listed contractors for the Portola High School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
Accept the contracts of the listed contractors for the Portola High School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
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On March 15, 2016, the Board of Education approved the purchase of three (3) modular classrooms and one (1) shared commons area modular from Silver Creek Industries, Inc. and placement at Cypress Village Elementary School.
This contract is substantially complete, and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office.
IUSD/Fogarty/Okino
Board Agenda
October 18, 2016 |
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Accept the purchase and placement of three (3) modular classrooms and one (1) shared commons area relocatable at Cypress Village Elementary School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
Accept the purchase and placement of three (3) modular classrooms and one (1) shared commons area relocatable at Cypress Village Elementary School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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On March 15, 2016, the Board of Education approved the purchase of four (4) relocatable classrooms and one (1) shared commons area from Silver Creek Industries, Inc., and placement at Portola Springs Elementary School.
This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office.
IUSD/Fogarty/Okino
Board Agenda
October 18, 2016
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Accept the purchase and placement of four (4) relocatable classrooms and one (1) shared commons area at Portola Springs Elementary School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
Accept the purchase and placement of four (4) relocatable classrooms and one (1) shared commons area at Portola Springs Elementary School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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Approve Item No. 14.b. Contract Services Action Report 2016-17/05. Passed with a motion by Ira Glasky and a second by Lauren Brooks. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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Member Glasky requested additional information related to the Specialized Safety Services contract for approval. Risk Manager, Stephen Bayne, outlined the disaster preparedness training provided to staff members and the other safety related activities of the District. |
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The proposed revision to Board Policy 4115 Probationary/Permanent Status proposes to create three Board Policies where there is currently one. This would clarify policy and practice, and align Board Policy numbers with those suggested by the California School Boards Association (CSBA). The suggested revisions are as follows: - Change Board Policy number 4115 Probationary/Permanent Status to 4116 Certificated Personnel: Probationary-Permanent Status, revising the policy to reflect current practice.
- Create a new related policy, 4216 Classified Personnel: Probationary-Permanent Status, thereby establishing two policies, one for certificated employees, and one for classified employees. These revisions update and describe the attainment of probationary and permanent status by all regular employees.
- Use the 4115 number for a new Board Policy 4115 Evaluation and Supervision. This new Board Policy describes current practice in the area of teacher and administrator evaluation and supervision. This policy recognizes current law and collective bargaining provisions in this area.
IUSD/O'Donovan
Board Agenda
October 18, 2016
Attachments
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Approve for first reading proposed new and revised Human Resources board policy series: Board Policy 4115 Evaluation and Supervision; Board Policy 4116 Certificated Personnel: Probationary-Permanent Status; and Board Policy 4216 Classified Personnel: Probationary-Permanent Status. |
Approve for final reading proposed new and revised Human Resources board policy series: Board Policy 4115 Evaluation and Supervision; Board Policy 4116 Certificated Personnel: Probationary-Permanent Status; and Board Policy 4216 Classified Personnel: Probationary-Permanent Status. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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Approve for first reading proposed new and revised Human Resources board policy series: Board Policy 4115 Evaluation and Supervision; Board Policy 4116 Certificated Personnel: Probationary-Permanent Status; and Board Policy 4216 Classified Personnel: Probationary-Permanent Status.
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The Board waived the second reading and approved the proposed revised and new Board Policies 4115 Evaluation and Supervision; 4116 Certificated Personnel: Probationary- Permanent Status; and 4216 Classified Personnel: Probationary-Permanent Status. |
BP 4115 Evaluation and Supervision BP 4116 Certificated Prob Employees BP 4216 Classified Prob Status
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Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement. Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.
Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement and the signed Certification be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification. The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.
The attached Public Disclosure of the Collective Bargaining Agreement and signed Certification, certifies that the District can meet the obligations of the Collective Bargaining Agreement.
IUSD/Fogarty
Board Agenda
October 18, 2016
Attachment |
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3.7% increase on the salary schedule and a 1.2% one-time off schedule for a total net fiscal impact of $2,780,158 for the 2016-17 school year. |
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) between the Irvine Unified School District and the California School Employees Association (Chapter 517). |
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) between the Irvine Unified School District and the California School Employees Association (Chapter 517). Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) between the Irvine Unified School District and the California School Employees Association (Chapter 517). |
AB1200 Public Disclosure of Collective Bargaining CSEA
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The Irvine Unified School District and the California School Employees Association (Chapter 517) met to negotiate as required by the Educational Employment Relations Act (EERA) and as outlined in Government Code 3547.5. The terms of the Tentative Agreement settle contract matters on total compensation and other items relating to working conditions for the period of July 1, 2016 through June 30, 2017. The terms of the settlement are made available to the public and to the County Office of Education, as required in accordance with AB 1200 (Statutes of 1991, Chapter 1213) and Government Code 3547.5. The Tentative Agreement ratification process was scheduled by the California School Employees Association (Chapter 517) on September 29, 2016 and concluded on October 13, 2016. The following modifications to the Agreement with the California School Employees Association (Chapter 517) are presented to the Board for approval for the 2016-17 school year:
Tentative Agreement
Article 1 - Agreement
1.3 This agreement shall remain in full force and effect from July 1, 2016 – June 30, 2019.
Article 7 - Working Conditions
7.4 Professional Growth Program
7.4.2 Eligibility: Applications for Professional Growth shall first be reviewed and then approved or denied by Human Resources using the Standards of Acceptability outlined in 7.4.5. below.
Human Resources will provide all processed Professional Growth application forms to CSEA on a monthly basis.
7.4.4 Function of the Committee: The Professional Growth Committee may review applications for Professional Growth that have been denied by Human Resources. The Committee may also consider applications for Professional Growth forwarded to it by Human Resources for review and input.
The committee shall make a recommendation for approval/disapproval of coursework to the Superintendent or his designee.
7.4.5 Standards for Acceptability: The form "Application for Professional Growth" shall be completed and submitted to Human Resources no later than ten (10) work days prior to the first day of the class.
All activities submitted for credit must be in those areas of professional and personal growth which meet the needs of the District and have been reviewed in advance by the applicant's supervisor.
Only coursework initiated and completed while an employee of IUSD shall be eligible for Professional Growth.
7.4.7.1 Professional Growth Increments shall be awarded as follows: An annual increment of $250.00 shall be awarded for each nine (9) points earned until a maximum of six (6) increments are earned.
7.5 Professional Growth Reimbursement: The District will reimburse the employee a maximum of $1250.00 per fiscal year for expenses incurred. Written verification of successful completion and expense vouchers must be submitted for reimbursement within six (6) months of completion.
Article 8 — Compensation and Related Benefits
8.1 Effective July 1, 2016, the salary schedule shall be increased by 3.7%. In addition, bargaining unit members shall receive a one-time 1.2% off-schedule payment based on the newly ratified 2016-17 salary schedule to be paid in one increment no later than the January 10, 2017 pay warrant. The payment shall be made to those in active employment with the District on December 1, 2016.
8.4.2 Effective July 1, 2016 and paid on the first possible regular pay warrant for the 2016-17 school year, classified employees will be granted $50.76 per month salary increases beginning after six (6) full years of service and continuing each year until reaching a cumulative maximum of $507.60 per month. For part-time employees, longevity pay shall be granted and shall accumulate on a pro-rata basis.
This increase to longevity also includes the equivalent of a 0.5% increase to total compensation agreed to in the Tentative Agreement of September 21, 2015.
The increase to longevity pay for hourly employees working additional hours beyond regular assignments, and longevity pay for overtime for monthly employees will not commence until November 1, 2016. Article 9 – Health and Welfare Benefits
9.2 The District's contribution for health benefits shall be $10,143 per eligible unit member per benefit year unless modified through the provisions of Article 9.2.2. In addition, the District shall make a one-time contribution of $300,000 to the reserve fund of the Benefit Management Board for the 2016-17 school year. The District’s contribution for health benefits shall be subject to annual negotiation.
IUSD/O'Donovan
Board Agenda
October 18, 2016
Attachment
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3.7% increase on the salary schedule and a 1.2% one-time off schedule for a total net fiscal impact of $2,780,158 for the 2016-17 school year. |
Approve the Tentative Agreement between the Irvine Unified School District and the California School Employees Association (Chapter 517) on compensation and related benefits for 2016-17.
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Approve the Tentative Agreement between the Irvine Unified School District and the California School Employees Association (Chapter 517) on compensation and related benefits for 2016-17. Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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Approve the Tentative Agreement between the Irvine Unified School District and the California School Employees Association (Chapter 517) on compensation and related benefits for 2016-17. |
Speaking to the topic: Janelle Cranch, CSEA President |
Tentative Agreement CSEA Signed Sept 29, 2016
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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None. |
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Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota. Yes Lauren Brooks. Yes Ira Glasky. Yes Michael Parham. Yes Sharon Wallin.
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The meeting was adjourned at 8:05 p.m. |
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FUTURE MEETINGS: November 15, 2016 December 13, 2016
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.
The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.
* Opportunities for public input occur at the beginning of each agenda item. Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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Present | Paul Bokota |
Present | Lauren Brooks |
Present | Ira Glasky |
Present | Michael Parham |
Present | Sharon Wallin |
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