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Regular Meeting of the Board of Education
Irvine USD
November 13, 2018 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
3.b. Conference with Labor Negotiators [Government Code Section 54957.6]
Quick Summary / Abstract:
Agency Negotiator: Eamonn O'Donovan, Assistant Superintendent, Human Resources
Employee Organizations:
  • Irvine Teachers Association
  • California School Employees Association
3.c. Public Employee Discipline/Dismissal/Release/Resignation [Government Code Section 54957]
3.d. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Goals and Objectives 2017-18 and 2018-19


4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE / ROLL CALLWas edited within 72 hours of the Meeting
6. REPORT OF CLOSED SESSION DISCUSSION / ACTIONWas edited within 72 hours of the Meeting
7. STUDENT DISCIPLINE
7.a. Case No. 01H-1819
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.

IUSD/Parham/Blakely
Board Agenda
November 13, 2018

 
Recommended Motion:

Approve the staff recommendation to expel Case No. 01H-1819 for the remainder of the first semester of the 2018-19 school year and for the second semester of the 2018-19 school year.

Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 01H-1819 for the remainder of the first semester of the 2018-19 school year and for the second semester of the 2018-19 school year.

8. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

September 5, 2018 - Special Meeting
September 11, 2018 - Regular Meeting
October 2, 2018 - Regular Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

September 5, 2018 - Special Meeting
September 11, 2018 - Regular Meeting
October 2, 2018 - Regular Meeting

Attachments:
Minutes - 090518
Minutes - 091118
Minutes - 100218
9. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
10. SPECIAL REPORT
10.a. California Dashboard Local Performance Indicators Presentation
Quick Summary / Abstract:
Alan Schlichting, Student Services Executive Director


11. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
12. STUDENT BOARD MEMBER REPORTS
13. SUPERINTENDENT'S REPORT
14. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
15. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
16. CONSENT CALENDAR - Business Services
16.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00278042 through 00280324
District 50, CFD No. 01-1 - Numbers 00001785 through 00001785
District 44, CFD No. 86-1 - Numbers 00007895 through 00007908
District 41, Irvine Child Care Project - 00003453 through 00003458
Revolving Cash - Numbers 48138 through 48220


IUSD/Fogarty/Payton
Board Agenda
November 13, 2018

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
11-13-2018 Check Register Report
16.b. Contract Services Action Report 2018-19/06
Rationale:
AMERICAN LOGISTICS COMPANY, LLC
Contractor to provide Home to School Transportation services for Irvine Unified School District students.

July 1, 2018 – June 30, 2019
Budget No.: 0102220638-5822
Clegg/Transportation
Fee....................................................... not to exceed $50,000.00
Restricted General Fund – Fund 01

ANAHEIM DUCKS HOCKEY CLUB, LLC
Contractor to provide equipment, manuals and recommended rules of play, and training to staff at interested Irvine Unified School District (IUSD) elementary schools as part of the Anaheim Ducks Scholastic Curriculum of Recreation & Education (S.C.O.R.E.) Program.  This program is offered at no cost to IUSD.

July 1, 2018 – June 30, 2019
Machesky/Elementary Education
*Ratify

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide legal and consulting services related to Measure E projects for fiscal year 2018-19.

July 1, 2018 – June 30, 2019
Budget No.: 2100569181-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Building Fund – Fund 21
*Ratify

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to human resources employee/employer relations for the 2018-19 fiscal year.
(Previously Board Approved June 26, 2018.)

July 1, 2018 – June 30, 2019
Budget No.: 0101315174-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $100,000.00
Fee....................................................... not to exceed $220,000.00
Unrestricted General Fund – Fund 01

BRAINPOP, LLC
Contractor to provide BrainPOP digital educational materials to support emerging English Learners. Contractor and IUSD to enter into an Addendum to the Terms of Use changing the jurisdiction to Orange County, CA.  Individual purchases funded by site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) has been previously established between the Contractor and IUSD.

November 14, 2018 – September 17, 2019
Ford/Information Services

C.W. DRIVER, LLC
Contractor to provide comprehensive estimating services for the Heritage Fields K-8 #3 project which includes, but is not limited to, 100% Design Development (DD) cost estimating and a Value Engineering (VE) study.

November 14, 2018 – January 31, 2019
Budget No.: 3570790185-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $15,593.00*
County School Facilities Fund – Fund 35
*Amount to be reimbursed by Heritage Fields

DISCOVERY CUBE ORANGE COUNTY
Contractor to provide a water education program to 6th grade students at Greentree Elementary School.  The program includes one on-site assembly and two off-site field trips to the San Joaquin Marsh.

November 19, 2018 – December 3, 2018
Brown/Greentree Elementary School

DISCOVERY CUBE ORANGE COUNTY
Contractor to provide a water education program to Transitional Kindergarten and Kindergarten students at Santiago Hills Elementary School.

November 2, 2018 – November 2, 2018
Ogden/Santiago Hills Elementary School
*Ratify

FACILITY INSPECTION SERVICES
Contractor to provide inspection services for forty-three (43) school facilities throughout Irvine Unified School District for the Facility Inspection Tool (FIT) program.

November 14, 2018 – January 30, 2019
Budget No.: 0100505381-5811
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $16,860.00
Restricted General Fund – Fund 01

FIRST CLASS EVENTS
Contractor to provide event planning services for the Woodbridge High School Prom 2020 event.

May 16, 2020 – May 16, 2020
Krebs/Woodbridge High School
Fee....................................................... not to exceed $50,000.00
Other: Woodbridge High School ASB

FRATZKE, ESTEE
Contractor to provide choreography services for the Portola High School Winter Dance Concert 2018.

October 2, 2018 – November 27, 2018
Pehrson/Portola High School
Fee....................................................... not to exceed $500.00
Other: Portola High School ASB
*Ratify

GRAHAM COMPANY
Contractor to provide semi-annual maintenance visits on forty-one (41) inverter systems throughout Irvine Unified School District.

November 14, 2018 – June 30, 2019
Budget No.: 0100505381-5630
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $8,130.00
Restricted General Fund – Fund 01

HEALTH CONNECTED
Contractor to provide a speaker to provide training of AB329 “Teen Talk” for Irvine Unified School District middle school, high school, and Special Ed teachers.
(Previously Board Approved October 16, 2018.)

October 15, 2018 – October 16, 2018
Budget No.: 0100909324-5811
Budget No.: 0100949124-5811
Holmes/Education Services
Fee....................................................... not to exceed $6,580.00
Fee....................................................... not to exceed $7,006.23
Unrestricted General Fund – Fund 01

HERFF JONES YEARBOOKS
Contractor to provide school portraits and/or yearbooks to interested Irvine Unified School District (IUSD) sites.  A California Student Data Privacy Agreement is to be established between the contractor and IUSD.  Services are arranged with individual school sites and performed at no cost to IUSD.

November 14, 2018 – January 29, 2021
Serich-Lundquist/Fiscal Support Services

JOLLY BOUNCERS, INC.
Contractor to provide air hockey and foosball tables for entertainment at the Irvine High School Homecoming Dance.

October 20, 2018 – October 20, 2018
Colunga/Irvine High School
Fee....................................................... not to exceed $800.00
Other: Irvine High School ASB
*Ratify

KNOTT’S BERRY FARM
Contractor to provide facility use and catering services for the Woodbridge High School Winter Formal 2019 event.

February 2, 2019 – February 2, 2019
Krebs/Woodbridge High School
Fee....................................................... not to exceed $70,000.00
Other: Woodbridge High School ASB

LITERABLY, INC.
Contractor to provide an online reading assessment tool that allows students to read and answer questions on a device, transcribes student responses, and provides educators with a running record of scores for accuracy, fluency, and comprehension.  Individual purchases funded by school site budgets and approved through the Purchase Order Detail Report. A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

November 14, 2018 – May 31, 2020
Ford/Information Services

MAGNIGHT ENTERTAINMENT
Contractor to provide disc jockey services at the Beacon Park School Winter Dance.

November 30, 2018 – November 30, 2018
Curley/Beacon Park School
Fee....................................................... not to exceed $397.00
Other: Beacon Park School ASB

MCKEE, AJA
Consultant to provide consulting services to teachers and staff working in Autism classrooms for the 2018-19 school year.

October 22, 2018 – June 30, 2019
Budget No.: 0101755710-5811
Hertig/Special Education
Fee....................................................... not to exceed $6,000.00
Restricted General Fund – Fund 01
*Ratify

MOTIVATING SYSTEMS, LLC dba PBIS REWARDS
Contractor to provide PBIS Rewards, a hosted service that aide in the implementation and management of Positive Behavior Intervention System (PBIS) services, including PBIS Apps and SWIS Suite. Individual purchases funded by school site budgets and approved through the Purchase Order Detail Report. A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

November 14, 2018 – November 13, 2021
Ford/Information Services

MUSIC THEATRE INTERNATIONAL
Contractor to provide rights, royalties, orchestrations, and logo pack for the University High School musical.

October 15, 2018 – November 26, 2018
Astor/University High School
Fee....................................................... not to exceed $4,040.63
Other: University High School ASB
*Ratify

OLIVE CREST
Contractor to provide Parent Education Workshops for Irvine Unified School District (IUSD) families at various sites throughout the District at no cost to IUSD.

November 16, 2018 – June 10, 2019
S. Okino/Prevention & Intervention

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS – EARLY QUALITY SYSTEMS, LLC
Orange County Superintendent of Schools, Early Quality Systems, LLC, and Irvine Unified School District (IUSD) to enter into a three-party agreement for the implementation and data management of the Quality Rating Improvement System (QRIS) at no cost to IUSD.  The QRIS Block Grant, previously board approved on May 29, 2018, was awarded to the Early Childhood Learning Center to improve quality programming and invest in improvement efforts for children and staff.

July 1, 2018 – June 30, 2019
Hunter/Early Childhood Education Center
*Ratify

PASSARO, Ph.D., PERRY
Contractor to perform psychoeducational Independent Education Evaluation(s) (IEE) as agreed upon by the Special Education Department during the 2018-19 school year.

October 26, 2018 – June 30, 2019
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $27,750.00
Restricted General Fund – Fund 01
*Ratify

POMS & ASSOCIATES
Contractor to provide employees with general workplace safety trainings and California Occupational Safety and Health Act (CalOSHA) compliance trainings.

November 14, 2018 – June 30, 2019
Budget No.: 6800516860-5810
Bayne/Risk Management
Fee....................................................... not to exceed $10,000.00
Self-Insurance Fund – Fund 67

RIVER CITY TESTING
Consultant to provide materials and soils testing and inspection services for the PA6 North Loma Ridge Elementary School Project.
(Previously Board Approved January 23, 2018.)

January 24, 2018 – December 31, 2019
Budget No.: 3570590185-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $150,040.00
Fee....................................................... not to exceed $229,337.50
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

SANDY’S FOOD SERVICE
Contractor to provide taco bar service during the Irvine High School Homecoming Dance.

October 20, 2018 – October 20, 2018
Colunga/Irvine High School
Fee....................................................... not to exceed $1,810.00
Other: Irvine High School ASB
*Ratify

SCHMIDT, DAVID “HANK”
Contractor to provide choreography services for the Portola High School Winter Dance Concert 2018.

September 28, 2018 – December 8, 2018
Pehrson/Portola High School
Fee....................................................... not to exceed $500.00
Other: Portola High School ASB
*Ratify

SISKIND, JEREMY
Contractor to assist with the creation of the Honors Concert finale, performances and adjudicating at the High School Jazz Festival, and high school clinics for the Visual and Performing Arts Department.

December 1, 2018 – April 18, 2019
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $7,000.00
Restricted General Fund – Fund 01

SONTAG, MARK
Consultant to provide consulting services to the Maintenance & Operations Department on new and ongoing solar projects.
(Previously Board Approved August 21, 2018.)

August 22, 2018 – June 30, 2019
Budget No.: 0100558581-5811
Fogarty/Business Services
Fee....................................................... not to exceed $2,500.00
Fee....................................................... not to exceed $10,000.00
Restricted General Fund – Fund 01

STAR AUTISM SUPPORT, INC.
Contractor to provide curriculum material training to staff during the 2018-19 school year.

July 1, 2018 – June 30, 2019
Budget No.: 0101774524-5210
Hertig/Special Education Services
Fee....................................................... not to exceed $42,542.60
Restricted General Fund – Fund 01
*Ratify

VOYAGERS BIBLE CHURCH
Contractor to provide facility use, tables, chairs, sound system, and sound system technician for Woodbridge High School’s cross country team banquet.

December 3, 2018 – December 3, 2018
Krebs/Woodbridge High School
Fee....................................................... not to exceed $750.00
Other: Woodbridge High School ASB

WALSWORTH PUBLISHING COMPANY, INC.
Contractor to provide yearbook publication services to interested school sites.  A California Student Data Privacy Agreement to be established between the Contractor and Irvine Unified School District (IUSD).  Services to be arranged with individual school sites and performed at no cost to IUSD.

September 1, 2018 – August 31, 2021
Serich-Lundquist/Fiscal Support Services
*Ratify

WESTERN YOUTH SERVICES
Contractor to provide informational workshops, outreach, and engagement mental health services for students, staff and families at Irvine Unified School District (IUSD) school sites at no cost to IUSD.

October 16, 2018 – June 7, 2019
S. Okino/Prevention and Intervention

WREN MEDIA GROUP, LLC dba SPENCER CREATIVE SERVICES
Contractor to provide keynote speaker and classroom breakout sessions at Irvine Unified School District’s Districtwide Professional Learning Conference on February 11, 2019.

February 11, 2019 – February 11, 2019
Budget No.: 0100909324-5811
Holmes/Education Services
Fee....................................................... not to exceed $7,500.00
Unrestricted General Fund – Fund 01


IUSD/Fogarty/Payton
Board Agenda
November 13, 2018
 
Financial Impact:
Community Facilities District – not to exceed $79,297.50

County School Facilities Fund – not to exceed $15,593.00*
*Amount to be reimbursed by Heritage Fields


Building Fund – not to exceed $10,000.00

Self-Insurance Fund – not to exceed $10,000.00

Restricted General Fund - not to exceed $165,782.60

Unrestricted General Fund – not to exceed $127,926.23

Other Funds – ASB and/or Donations – not to exceed $128,797.63
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2018-19/06, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2018-19/06, as submitted.
16.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
November 13, 2018

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated November 02, 2018.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated November 02, 2018.
Attachments:
11-13-2018 Purchase Order Detail Report
16.d. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase, Warranty and Installation of Security Access Control Systems, Surveillance Systems and Software Maintenance
Rationale:

The Irvine Unified School District (District) has a need for an effective and centrally managed security system that integrates with the District's current technology systems.  Surveillance hardware and software will be purchased on an as needed basis, either to install new, upgrade or replace existing equipment.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District has the authorization to utilize supplies through the California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS awarded Base GSA Schedule No. GS-07F-091GA, CMAS Contract No. 3-17-84-0052B to Blue Violet Networks, LLC.

CMAS Contract No. 3-17-84-0052B with Blue Violet Networks, LLC has a term of September 12, 2017 through June 30, 2022. The Base GSA Schedule No. GS-07F-091GA has a term of March 31, 2017 through March 31, 2022; however, the CMAS contract term incorporates an extension of three (3) months beyond the expiration of the base GSA contract to June 30, 2022.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 3-17-84-0052B with Blue Violet Networks, LLC for the purchase, warranty and installation of security access control systems, surveillance systems, and software maintenance.


IUSD/Fogarty/Bayne/Ragas
Board Agenda
November 13, 2018

 
Financial Impact:
Multiple funding sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the utilization of CMAS Contract No. 3-17-84-0052B with Blue Violet Networks, LLC for the purchase, warranty and installation of security access control systems, surveillance systems, and software maintenance through June 30, 2022.
Quick Summary / Abstract:
Authorize the utilization of CMAS Contract No. 3-17-84-0052B with Blue Violet Networks, LLC for the purchase, warranty and installation of security access control systems, surveillance systems, and software maintenance through June 30, 2022.
16.e. Contract Renewal Authorization 2019 Blue Shield of California PPO/HMO, Alameda County Schools Insurance Group (ACSIG) Delta Dental PPO, Medical Eye Services (MES), Vision Service Plan (VSP), Discovery Benefits, and Lincoln Financial for Life/Long-Term Disability Insurance
Rationale:
The District currently administers a self-funded health benefit program for eligible employees.  The Benefits Management Board (BMB) represents all employee bargaining groups. The BMB met during the past school year to discuss mutual interests and employee insurance needs for the 2019 calendar (plan) year.

Gallagher Benefit Services, the District’s consultant, worked closely with the BMB and with insurance underwriters to obtain the best healthcare benefit and cost for employees and the District.

On October 5, 2018, the BMB reached consensus to recommend the following employee medical, dental, vision, and life insurance renewals for the 2019 plan year (January 1, 2019 through December 31, 2019).

The following identifies the coverage and projected cost to the Irvine Unified School District to renew our current health benefit insurance coverages:

Benefit Provider

Projected Cost

Blue Shield of California PPO

$21,259,274

Blue Shield of California HMO

$9,628,116

ACSIG Delta Dental PPO

$2,302,558

Lincoln Financial – Life/Long-Term Disability

$347,586

Vision Service Plan (VSP)

$196,448

Medical Eye Services (MES)

$67,073

Discovery Benefits – COBRA Administration

$9,060



IUSD/Fogarty/Bayne
Board Agenda
November 13, 2018
 
Financial Impact:
$33,810,115 Self-Insurance Fund - Fund 67
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract with Blue Shield of California PPO/HMO, Alameda County Schools Insurance Group (ACSIG) Delta Dental PPO, Medical Eye Services (MES), Vision Service Plan (VSP), Discovery Benefits, and Lincoln Financial for Life/Long-Term Disability insurance for the plan year January 1, 2019 through December 31, 2019.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract with Blue Shield of California PPO/HMO, Alameda County Schools Insurance Group (ACSIG) Delta Dental PPO, Medical Eye Services (MES), Vision Service Plan (VSP), Discovery Benefits, and Lincoln Financial for Life/Long-Term Disability insurance for the plan year January 1, 2019 through December 31, 2019.
16.f. Exercise Option to Extend/Amend Contracts for Bid No. 16/17-01NS, Kitchen Equipment & Accessories
Rationale:
Nutrition Services and Culinary Arts have an ongoing need to purchase kitchen equipment and accessories throughout the school year. 

On November 15, 2016, the Board of Education awarded Bid No. 16/17-01NS, Kitchen Equipment & Accessories to the following seven (7) vendors;  Action Sales, Chefs' Toys, Douglas Equipment, East Bay Restaurant Supply, F.S.E., Inc., Plastic Package, Inc., and Sunrise Packaging Products, Inc.

The initial term of the contracts was January 1, 2017 through December 31, 2017 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's governing board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.

For the first extension, January 1, 2018 through December 31, 2018, staff received proposed pricing from six (6) of the seven (7) awarded vendors and found most to be competitive, with the exception of the following line items, which were removed from the contract:  Equipment - Nos. 31, 39, 55, 59, 60, 63-69, 72, 73, Accessories - Nos. 76, 78b-87b, 90-93, and Catalog Percentage Discounts - Nos. 98, 100, and 102. 

For the second extension, January 1, 2019 through December 31, 2019, staff received proposed pricing from five (5) of the remaining six (6) awarded vendors and found most to be competitive, with the exception of the following line items, which were removed from the contract:  Equipment - Nos. 37, 40, 42-47, 71, Accessories - No. 94, and Catalog Percentage Discounts - Nos. 96 and 97.

The District has been pleased with the services provided by Action Sales, Chefs' Toys, East Bay Restaurant Supply, Plastic Package, Inc., and Sunrise Packaging Products, Inc.; therefore, staff requests the authorization to extend the second one (1) year term, as allowable per the terms and conditions outlined in the contract, from January 1, 2019 through December 31, 2019. 

In addition to the extension, the District wishes to amend the contract for Plastic Packaging Products, Inc. to incorporate a name change to Revere Packaging.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
November 13, 2018
 
Financial Impact:
Approximately $300,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend/amend contracts for Bid No. 16/17-01NS, Kitchen Equipment & Accessories to the vendors listed, effective January 1, 2019 through December 31, 2019.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend/amend contracts for Bid No. 16/17-01NS, Kitchen Equipment & Accessories to the vendors listed, effective January 1, 2019 through December 31, 2019.
16.g. Memorandum of Understanding for the Access of Video Camera Recording and Live Feed by the City of Irvine Police Department
Rationale:
In recent years, the District installed and will continue to upgrade video surveillance cameras at all of its facilities. The cameras operate on a continual, 24 hour, 7 days a week (“24/7”) basis. The live feed from the cameras is also recorded and can be reviewed in order to determine whether a particular incident was captured on video. This live and recorded footage can be accessed either on-site or remotely from designated locations.

During the initial development of the District’s camera project, there was a desire to ensure that local law enforcement had the capability to remotely access, if needed, the live feed and recorded video from the District’s camera systems.

In May 2017, the City of Irvine entered into a separate agreement with the District for the installation of a network link at City Hall that would allow the Irvine Police Department to access the live and recorded footage remotely. Recently, the network link between the City and District was established and the project was completed in August 2018.

This Memorandum of Understanding (MOU) between the City of Irvine and the District was developed to clearly define the roles and responsibilities of each agency, with the District being the lead agency to grant remote accessibility to its multiple camera systems.

The initial term of this MOU is for one year from November 14, 2018 through November 13, 2019. The MOU will automatically renew for an additional one-year term, each year thereafter, until terminated by the City or District.


IUSD/Fogarty/Bayne
Board Agenda
November 13, 2018
 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to sign the Memorandum of Understanding for the access of video camera recording and live feed by the City of Irvine Police Department for the initial one-year term from November 14, 2018 through November 13, 2019. The MOU will automatically renew for an additional one-year term, each year thereafter, until terminated by the City or District.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to sign the Memorandum of Understanding for the access of video camera recording and live feed by the City of Irvine Police Department for the initial one-year term from November 14, 2018 through November 13, 2019. The MOU will automatically renew for an additional one-year term, each year thereafter, until terminated by the City or District.
16.h. Notice of Completion Prop 39 LED Lighting Retrofit at Irvine High School Project
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the contract for the Prop 39 LED Lighting Retrofit at Irvine High School.

Bid Category

Contractor

Board Approval Date

RFQ/RFP NO 17/18-01MO
Clean Energy Jobs Act
Proposition 39
LED Lighting Retrofit at
Irvine High School

Baker Electric, Inc.

March 13, 2018

The contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder's Office.


IUSD/Fogarty/Hoffman
Board Agenda
November 13, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Prop 39 LED Lighting Retrofit at Irvine High School Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Prop 39 LED Lighting Retrofit at Irvine High School Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
16.i. Notice of Completion Prop 39 HVAC Design-Build Services at Irvine High School Project
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the contract for the Prop 39 HVAC Design-Build Services at Irvine High School.

Bid Category

Contractor

Board Approval Date

RFQ/RFP NO 17/18 - 02MO
Clean Energy Jobs Act
Proposition 39
HVAC Design-Build Services
at Irvine High School

EMCOR Services -
Mesa Energy Systems, Inc.

March 13, 2018

The contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder's Office.


IUSD/Fogarty/Hoffman
Board Agenda
November 13, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Prop 39 HVAC Design-Build Services at Irvine High School Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Prop 39 HVAC Design-Build Services at Irvine High School Project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
16.j. Piggyback Authorization - Just-In-Time Classroom and Office Supplies
Rationale:
School, office, arts and crafts, and janitorial supplies are necessary items needed to keep schools functioning properly.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms.  This procedure is often referred to as "piggybacking".

The Val Verde Unified School District awarded Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies on June 19, 2018 to Southwest School and Office Supply. The initial term of the contract is from June 1, 2018 through May 31, 2019 with an option to renew for up to three (3) years.

Staff has reviewed the terms, conditions, and prices in this bid and finds them to be competitive; therefore, recommends authorization be granted to acquire supplies using the Val Verde Unified School District contract.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
November 13, 2018
 
Financial Impact:
General Fund expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid.  School sites and programs make purchases within budget allocation amounts.
Recommended Motion:
Authorize the utilization of Val Verde Unified School District Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies contract awarded to Southwest School and Office Supply through May 31, 2019.
Quick Summary / Abstract:
Authorize the utilization of Val Verde Unified School District Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies contract awarded to Southwest School and Office Supply through May 31, 2019.
16.k. Piggyback Authorization - Just-In-Time Purchase of Irrigation Supply
Rationale:
The Maintenance and Operations Department has the need to purchase irrigation supplies to maintain the Irvine Unified School District's landscape and irrigation systems.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms.  This procedure is often referred to as "piggybacking".

Corona-Norco Unified School District awarded Bid No. 2018/19-020, Just-In-Time Irrigation Supply on October 2, 2018 to Ewing Irrigation and Landscape Supply. The term of the contract is October 3, 2018 through October 2, 2021.

Staff has reviewed the terms, conditions and prices and finds them to be competitive; therefore, recommends authorization be granted to acquire irrigation supplies using the Corona-Norco Unified School District contract.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
November 13, 2018

 
Financial Impact:
General Fund Expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid.
Recommended Motion:
Authorize the utilization of Corona-Norco Unified School District Bid No. 2018/19-020, Just-In-Time Irrigation Supply contract awarded to Ewing Irrigation and Landscape Supply from October 3, 2018 through October 2, 2021.
Quick Summary / Abstract:
Authorize the utilization of Corona-Norco Unified School District Bid No. 2018/19-020, Just-In-Time Irrigation Supply contract awarded to Ewing Irrigation and Landscape Supply from October 3, 2018 through October 2, 2021.
16.l. Piggyback Authorization - Purchase of Just-In-Time Pool Chemical Supply
Rationale:
Pool chemical supplies are necessary items needed to keep the school site pools clean and functioning properly.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms.  This procedure is often referred to as "piggybacking".

Corona-Norco Unified School District awarded Bid No. 2018/19-021, Just-In-Time Pool Chemical Supply on October 2, 2018 to Waterline Technologies, Inc. The term of the contract is October 3, 2018 through October 2, 2021. 

Staff has reviewed the terms, conditions and prices and finds them to be competitive; therefore, recommends authorization be granted to acquire pool chemical supplies using the Corona-Norco Unified School District contract.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
November 13, 2018
 
Financial Impact:
General Fund Expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid.
Recommended Motion:
Authorize the utilization of Corona-Norco Unified School District Bid No. 2018/19-021, Just-In-Time Pool Chemical Supply contract awarded to Waterline Technologies, Inc. from October 3, 2018 through October 2, 2021.
Quick Summary / Abstract:
Authorize the utilization of Corona-Norco Unified School District Bid No. 2018/19-021, Just-In-Time Pool Chemical Supply contract awarded to Waterline Technologies, Inc. from October 3, 2018 through October 2, 2021.
16.m. Renewal of License Agreement - Operations of Wireless Communications Facility - with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Irvine High School
Rationale:
Los Angeles SMSA Limited Partnership dba Verizon Wireless (“Verizon”) is currently operating a wireless communications facility at Irvine Unified School District (“District”), specifically, Irvine High School located at 4321 Walnut Avenue, in the City of Irvine.

This facility has been operating at this location under an Original License (NG#66163) fully executed on March 27, 2006. The Wireless Communications Facility Agreement - Irvine High School Cell Tower #300895 (“Agreement”) under consideration is intended to supersede and replace the prior Original License.  The Term of this Agreement shall be for fifteen (15) years commencing on the first day of the month following full execution of this Agreement (the “Commencement Date”). Thereafter, District and Verizon may mutually agree in writing to extend the Term of this Agreement for additional terms.  On the Commencement Date, Verizon shall pay District a License Use Fee of Two Thousand Eight Hundred Dollars ($2,800.00) per month (the “License Use Fee”), payable monthly, in advance, on the first day of each and every month, throughout the Term of this Agreement.  Commencing on the first annual anniversary of the Commencement Date, and thereafter effective on each annual anniversary of the Commencement Date, the applicable License Use Fee shall be increased automatically in an amount equal to three percent (3%) per annum of the immediately preceding annual License Use Fee.

District staff recommends the District move forward with the renewal of the Agreement with Verizon.


IUSD/Fogarty/Hoffman
Board Agenda
November 13, 2018
 
Financial Impact:
Income - $2,800.00 user fee per month with a three percent (3%) annual increase.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Wireless Communications Facility Agreement - Irvine High School Cell Tower #300895 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Irvine High School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Wireless Communications Facility Agreement - Irvine High School Cell Tower #300895 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Irvine High School.
16.n. Renewal of License Agreement - Operations of Wireless Communications Facility - with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Rancho San Joaquin Middle School
Rationale:
Los Angeles SMSA Limited Partnership dba Verizon Wireless (“Verizon”) is currently operating a wireless communications facility at Irvine Unified School District (“District”), specifically, Rancho San Joaquin Middle School located at 4861 Michelson Drive, in the City of Irvine.

This facility has been operating at this location under an Original License (NG#66154) fully executed on March 27, 2006. The Wireless Communications Facility Agreement – San Joaquin Cell Tower #301037 (“Agreement”) under consideration is intended to supersede and replace the prior Original License.  The Term of this Agreement shall be for fifteen (15) years commencing on the first day of the month following full execution of this Agreement (the “Commencement Date”). Thereafter, District and Verizon may mutually agree in writing to extend the Term of this Agreement for additional terms.  On the Commencement Date, Verizon shall pay District a License Use Fee of Two Thousand Eight Hundred Dollars ($2,800.00) per month (the “License Use Fee”), payable monthly, in advance, on the first day of each and every month, throughout the Term of this Agreement.  Commencing on the first annual anniversary of the Commencement Date, and thereafter effective on each annual anniversary of the Commencement Date, the applicable License Use Fee shall be increased automatically in an amount equal to three percent (3%) per annum of the immediately preceding annual License Use Fee.

District staff recommends the District move forward with the renewal of the Agreement Verizon.


IUSD/Fogarty/Hoffman
Board Agenda
November 13, 2018
 
Financial Impact:
Income - $2,800.00 user fee per month with a three percent (3%) annual increase.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Wireless Communications Facility Agreement – San Joaquin Cell Tower #301037 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Rancho San Joaquin Middle School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Wireless Communications Facility Agreement – San Joaquin Cell Tower #301037 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Rancho San Joaquin Middle School.
16.o. Renewal of License Agreement - Operations of Wireless Communications Facility - with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Woodbridge High School
Rationale:
Los Angeles SMSA Limited Partnership dba Verizon Wireless (“Verizon”) is currently operating a wireless communications facility at Irvine Unified School District (“District”), specifically, Woodbridge High School located at 2 Meadowbrook, in the City of Irvine.

This facility has been operating at this location under an Original License (NG#66156) fully executed on March 27, 2006. The Wireless Communications Facility Agreement - Crossroads Cell Tower #300747 (“Agreement”) under consideration is intended to supersede and replace the prior Original License.  The Term of this Agreement shall be for fifteen (15) years commencing on the first day of the month following full execution of this Agreement (the “Commencement Date”). Thereafter, District and Verizon may mutually agree in writing to extend the Term of this Agreement for additional terms.  On the Commencement Date, Verizon shall pay District a License Use Fee of Two Thousand Eight Hundred Dollars ($2,800.00) per month (the “License Use Fee”), payable monthly, in advance, on the first day of each and every month, throughout the Term of this Agreement.  Commencing on the first annual anniversary of the Commencement Date, and thereafter effective on each annual anniversary of the Commencement Date, the applicable License Use Fee shall be increased automatically in an amount equal to three percent (3%) per annum of the immediately preceding annual License Use Fee.

District staff recommends the District move forward with the renewal of the Agreement with Verizon.


IUSD/Fogarty/Hoffman
Board Agenda
November 13, 2018
 
Financial Impact:
Income - $2,800.00 user fee per month with a three percent (3%) annual increase.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Wireless Communications Facility Agreement - Crossroads Cell Tower #300747 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Woodbridge High School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Wireless Communications Facility Agreement - Crossroads Cell Tower #300747 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless at Woodbridge High School.
17. CONSENT CALENDAR - Education Services
17.a. Participation in Outdoor Education Science Camps for the 2018-19 School Year
Rationale:

Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center and Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

School

# of Days

Cost Per Student

Location

Cadence Park

4

$310

Irvine Ranch


IUSD/Parham/Machesky
Board Agenda
November 13, 2018

 
Recommended Motion:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2018-19 school year on behalf of the following school:

Cadence Park

Quick Summary / Abstract:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2018-19 school year on behalf of the following school:

Cadence Park

17.b. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.


IUSD/Parham
Board Agenda
November 13, 2018

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 11-13-18
18. CONSENT CALENDAR - Human Resources
18.a. Certificated Personnel Action Report 2018-19/06
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.

IUSD/O'Donovan/Krumes
Board Agenda
November 13, 2018

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2018-19/06 as submitted for Employment and Temporary to Probationary Status.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2018-19/06 as submitted for Employment and Temporary to Probationary Status.

Attachments:
Certificated Personnel Action Report 2018-19/06
18.b. Classified Personnel Action Report 2018-19/06
Rationale:
The Classified Personnel Action Report represents proposed Employment, Retirement and Resignations from Employment.


IUSD/O'Donovan/Baum
Board Agenda
November 13, 2018

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2018-19/06 as submitted for Employment, Retirements, Resignations and Separations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2018-19/06 as submitted for Employment, Retirements, Resignations and Separations.
Attachments:
Classified Personnel Action Report 2018-19/06
18.c. Student Teacher Agreement for 2018-19
Rationale:

For several years, the District has established formal student teacher placement agreements with colleges and universities. The following college will enter into an agreement with the Irvine Unified School District for teacher preparation programs for the 2018-19 school year.

  • New York University

In order to continue the Irvine Unified School District's participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institution.

IUSD/O'Donovan
Board Agenda
November 13, 2018

 
Recommended Motion:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
Quick Summary / Abstract:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
19. CONSENT CALENDAR - Special Education
19.a. Special Education Master Contract(s)
Rationale:
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies.  In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting.  NPS/NPA provided work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
November 13, 2018

Attachment

 
Financial Impact:
$215,000.00 for the 2018-19 school year in Special Education related services.

Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for November 13, 2018 Board Meeting
19.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
November 13, 2018
 
Financial Impact:
$7,000.00 in special education related services.

Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $7,000.00 for ongoing educational services to three families.

Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $7,000.00 for ongoing educational services to three families.

20. CONSENT CALENDAR - Superintendent
20.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: HMH Nashville Intervention Literacy Leadership Summit
Location: Nashville, TN
Dates: November 14-18, 2018
Attendee: Heather Phillips
Cost: $550.00
Budget: 0100909320-5210

Event: National Council of Teachers of English Convention
Location: Houston, TX
Dates: November 15-18, 2018
Attendees: Kelly Thompson, Scott Bedley, and Jennifer Diaz
Cost: $4,822.76
Budget: 0112612524-5210

Event: 2018 Midwest Clinic International Band and Orchestra Conference
Location: Chicago, IL
Dates: December 17-20, 2018
Attendee: Monica Cummins
Cost: No cost to the district
Budget: 0100913410-5210

Event: CEC 2019 Special Education Convention and Expo
Location: Indianapolis, IN
Dates: January 29-February 1, 2019
Attendees: Melanie Hertig, Lisa Torkzadeh, Allision Robbins, and Jennifer O'Malley
Cost: $8,480.00
Budget: 0101755324-5210

Event: NASP - National Association of School Psychologists
Location: Atlanta, GA
Dates: February 26-March 1, 2019
Attendees: Alison Lucidi, Christine Duncan, Karen Ciston, and Jennifer Strong
Cost: $1,836.00
Budget: 0101703431-5210

IUSD/Walker
Board Agenda
November 13, 2018

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Heather Phillips to Nashville, TN, November 14-18, 2018, for $550.00,
2) Kelly Thompson, Scott Bedley, and Jennifer Diaz to Houston, TX, November 15-18, 2018, for $4,822.76,
3) Monica Cummins to Chicago, IL, December 17-20, 2018, at no cost to the District,
4) Melanie Hertig, Lisa Torkzadeh, Allison Robbins, and Jennifer O'Malley to Indianapolis, IN, January 29-February 1, 2019, for $8,480.00,
5) Alison Lucidi, Christine Duncan, Karen Ciston, and Jennifer Strong to Atlanta, GA, February 26-March 1, 2019, for $1,836.00.

Quick Summary / Abstract:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Heather Phillips to Nashville, TN, November 14-18, 2018, for $550.00,
2) Kelly Thompson, Scott Bedley, and Jennifer Diaz to Houston, TX, November 15-18, 2018, for $4,822.76,
3) Monica Cummins to Chicago, IL, December 17-20, 2018, at no cost to the District,
4) Melanie Hertig, Lisa Torkzadeh, Allison Robbins, and Jennifer O'Malley to Indianapolis, IN, January 29-February 1, 2019, for $8,480.00,
5) Alison Lucidi, Christine Duncan, Karen Ciston, and Jennifer Strong to Atlanta, GA, February 26-March 1, 2019, for $1,836.00.
21. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
21.a. Resolution No. 18-19-24: Giving Notice of Intent to Grant Easement to Irvine Ranch Water District at Creekside High School
Rationale:
It is necessary for the Irvine Unified School District to grant a non-exclusive easement and right-of-way to Irvine Ranch Water District (IRWD) at Creekside High School to access a water pipeline.

The purpose of the easement is to provide IRWD access to maintain and operate a water pipeline (fire suppression water line) located on the school’s property.  This easement shall include, but not by way of limitation, the right to construct, remove and replace, renew, inspect, maintain, repair, improve and otherwise use the property described and shown in Exhibits “A” and “B”, for these purposes together with incidental appurtenances and connections as necessary in connection with the use, operation and maintenance of the facility lying within the easement area.
 
A noticed Public Hearing must be held prior to the granting of the easement.


IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

Attachment
 
Recommended Motion:
Adopt Resolution No. 18-19-24 giving notice of intent to grant an easement to Irvine Ranch Water District in order to operate and maintain a water pipeline, across and along that certain real property at Creekside High School, and set the Board Meeting date of December 11, 2018, for the required Public Hearing.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-24 giving notice of intent to grant an easement to Irvine Ranch Water District in order to operate and maintain a water pipeline, across and along that certain real property at Creekside High School, and set the Board Meeting date of December 11, 2018, for the required Public Hearing.
Attachments:
Res No 18-19-24 Intent to Grant Easement to IRWD at CHS
22. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
22.a. Architectural Services for Modernization - Measure E Series 2 - at South Lake Middle School
Rationale:
School Facilities Improvement Bond Measure E Series 2 includes the modernization of South Lake Middle School (SLMS).  SLMS is eligible for State funding as it is twenty-five (25) years of age.  This project includes a full modernization to extend the longevity of the facilities and upgrade the building systems to current building code requirements.  The architectural services will include all necessary consultants such as structural, civil, mechanical, electrical and plumbing for the design of the project. This site may require interim housing during construction. The architectural services include a feasibility study for the placement of relocatable classrooms on the site, as needed. At a later date, Facilities Planning will request proposals from another pool of architects for the complete design and construction of interim housing, if required.

On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms.  On October 2, 2018, staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to four (4) firms.  On October 23, 2018, the four (4) firms submitted a response to the proposal.  The proposal review panel consisted of staff from both Facilities Planning and Construction Services departments.  

Based on the firm’s experience with modernizations, excellent quality of service and documentation on prior projects, staff recommends Perkins-Eastman Dougherty to be retained for architectural services for the modernization at South Lake Middle School.


IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
$1,048,000.00 - Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Community Facilities District 86-1, Capital Facilities Fund – Fund 25, and Special Reserve Fund for Capital Outlay Projects – Fund 40.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Perkins-Eastman Dougherty to be retained for architectural services for modernization at South Lake Middle School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Perkins-Eastman Dougherty to be retained for architectural services for modernization at South Lake Middle School.
22.b. Architectural Services for Modernization - Measure E Series 2 - at Woodbridge High School
Rationale:
School Facilities Improvement Bond Measure E Series 2 includes the modernization of Building J (English Building), Building K (Math Building), and four (4) Science Labs at Woodbridge High School.  Buildings J and K, as well as the labs, are over twenty-five (25) years of age and require a full modernization. The program elements will be confirmed during the programming phase of the project with the site administration.  The architect will assist the District in the initial visioning, programming and capacity studies of the campus such that the final design aligns closely with the District’s Educational Specifications. Services shall include structural, civil, mechanical, and electrical engineering, as well as audio/visual system design and plumbing.  This site may require interim housing during construction. The architectural services include a feasibility study for the placement of relocatable classrooms on the site, as needed. At a later date, Facilities Planning will request proposals from another pool of architects for the complete design and construction of interim housing, if required.

On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. On October 2, 2018, Facilities Planning staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to four (4) firms.  On October 23, 2018, three (3) firms submitted a response to the proposal.  The proposal review panel consisted of staff from Facilities Planning and Construction Services.

Based on the firm’s experience with modernizations, excellent quality of service and documentation on prior projects, staff recommends Perkins-Eastman Dougherty to be retained for architectural services for the modernization of Woodbridge High School.



IUSD/Fogarty/Okino
Board Agenda
November 13, 2018
 
Financial Impact:
$1,061,500.00 - Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District 86-1.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Perkins-Eastman Dougherty to be retained for architectural design services for the modernization at Woodbridge High School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Perkins-Eastman Dougherty to be retained for architectural design services for the modernization at Woodbridge High School.
22.c. Review of Public Information Meeting Held for a Storage Shed at Santiago Hills Elementary School
Rationale:
Santiago Hills Elementary School has submitted a request to place a storage shed for Parent Teacher Association (PTA) use at Santiago Hills Elementary School. Facilities Planning staff worked with the school site administration to identify a location that does not affect site programs.

In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on District sites. Facilities Planning staff mailed notices to adjacent property owners, appropriate homeowner associations and local media, fourteen (14) days prior to the meeting. The Public Information Meeting (PIM) was held to discuss the placement of the structure and was conducted in the evening to provide accessibility by the majority of those noticed.

The table below provides a summary of the Public Information Meeting.

PIM for Approval at Board Meeting

School Site

Notice Mailed

PIM Meeting Date

Project Description

Santiago Hills Elementary School

October 1, 2018

October 17, 2018

Purchase and installation of one (1) storage shed

 
No residents were present at the meeting for the project as proposed.

At this time, staff is requesting Board approval to continue assisting with the placement of a storage shed on the Santiago Hills Elementary School site.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
Not to exceed $5,000.00 Santiago Hills Elementary School Gift Fund (Restricted General Fund - Fund 01)
Recommended Motion:
After consideration of the results of the Public Information Meeting, authorize staff to continue assisting with the placement of a storage shed at Santiago Hills Elementary School.
Quick Summary / Abstract:
After consideration of the results of the Public Information Meeting, authorize staff to continue assisting with the placement of a storage shed at Santiago Hills Elementary School.
22.d. Change Order Requests - Cadence Park School Project
Rationale:
Certain modifications were issued during the construction phase of the Cadence Park School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order No. 4
Bid Package No.: 02 Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Install new domestic water shut off valve and backflow device for raised planter bed, and additional drain at Bldg. D canopy area.
Amount: $5,257.00

Description: Change Order No. 2
Bid Package No.: 03 Structural Concrete, Masonry & Reinforcing
Contractor: Bogh Engineering, Inc.
Requested by: District
Reason: Install epoxied precast cap anchors throughout the site on all precast caps and credit for unused allowance.
Amount: $48,761.00

Description: Change Order No. 2
Bid Package No.: 04 Structural Steel & Misc. Metals
Contractor: B.F. Steel, Inc.
Requested by: District
Reason: Install additional HSS (hollow structural section) supports, cross over ladders at Bldg. A, additional rolling and welding for Bldg. B and added steel member for installation of the operable wall.
Amount: $22,357.00

Description: Change Order No. 1
Bid Package No.: 05 Rough Carpentry
Contractor: Cuyamaca Construction, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $19,408.00 >

Description: Change Order No. 1
Bid Package No.: 06 Finish Carpentry & Casework
Contractor: K&Z Cabinet Co., Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $11,907.00 >

Description: Change Order No. 2
Bid Package No.: 08 Doors, Frames & Hardware
Contractor: Whitehead Construction, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $11,780.00 >

Description: Change Order No. 1
Bid Package No.: 09 Aluminum Doors, Glass & Glazing
Contractor: Queen City Glass Co.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $28,480.00 >

Description: Change Order No. 3
Bid Package No.: 10 Plaster, Drywall, Insulation & ACT
Contractor: Caston, Inc.
Requested by: District
Reason: Provide T-bar modifications to create pockets for additional manual roller shades in Kinder Area, removal and patch back of drywall and plaster for relocation of split system unit in Bldg. E and install “false” metal framed header above electrical enclosure.
Amount: $4,142.00

Description: Change Order No. 1
Bid Package No.: 11 Ceramic & Quarry Tile
Contractor: Continental Marble & Tile Company
Requested by: District
Reason: Credit for unused allowance.
Amount: < $6,392.00 >

Description: Change Order No. 1
Bid Package No.: 15 Fire Sprinklers
Contractor: JG Tate Fire Protection Systems, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $6,062.00 >

Description: Change Order No. 4
Bid Package No.: 18 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Reason: Install new battery cabinet for the inverter with a clock and speaker systems in Bldg. B.
Amount: $4,682.00

Description: Change Order No. 4
Bid Package No.: 19 Site Concrete & AC Paving & Fine Grading
Contractor: K.A.R. Construction, Inc.
Requested by: District
Reason: Additional mow curbs at the garden boxes and installation of four new bollards at Bldg. D.
Amount: $22,129.00

The total contract amount awarded for the project to date is $43,856,064.00.  The total of all change orders is $462,347.00 or 1.05% of the project.  The new total of all contract amounts shall be $44,318,411.00.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
$23,299.00 County Schools Facility Fund - Fund 35 (to be reimbursed by Heritage Fields El Toro, LLC)
Recommended Motion:
Approve the listed change orders in the amount of $23,299.00 at the Cadence Park School project as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $23,299.00 at the Cadence Park School project as listed. No change to the completion date.
22.e. Change Order Request - Loma Ridge Elementary School Increment 1 Project
Rationale:
Certain modifications were issued during the construction phase of the Loma Ridge Elementary School Increment 1 project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.

Change Order

Description: Change Order No. 1
Bid Package No.: 1 Earthwork & Site Clearing
Contractor: Lee & Stires, Inc.
Requested by: District
Reason: Credit for silt fence not required, soil export not required, street sweeping not required, unused erosion control, and unused allowance.
Amount: < $101,793.52 >

The original total contract amount for this project is $29,272,847.00.  The total of all change orders is <$101,793.52>, or <.35%> of the project.  The new total contract amount shall be $29,171,053.48.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
< $101,793.52 > Community Facilities District 09-1
Recommended Motion:
Approve the listed change order in the deductive amount of < $101,793.52 > at the Loma Ridge Elementary School Increment 1 project.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the deductive amount of < $101,793.52 > at the Loma Ridge Elementary School Increment 1 project.  No change to the completion date.
22.f. Change Order Requests - Measure E Series 1 Improvements - Enclose Open Classroom/Modernization Projects
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Enclose Open Classroom/Modernization Projects and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 06 Acoustical Ceiling & Wall Covering
Contractor: Southcoast Acoustical Interiors, Inc.
Requested by: District
Site: College Park Elementary School No. CO06-01
Reason: Cost for providing acoustical upgrades and design fee for additional 31 sq. feet of wall graphics.
Amount: $3,628.66

Description: Change Order
Bid Package No.: 12 Electrical & Low Voltage
Contractor: Kincaid Enterprises, Inc. dba American Electric Company
Requested by: District
Site: College Park Elementary School No. CO12-02
Reason: Credits for CAT6 cables, removal of reinstalling equipment, and for unused allowance. Cost for re-routing existing electrical conflicts, refeeding light fixtures, removing existing electrical concealed for new framing, existing electrical conflict for new work, reinstalling existing door mags, and providing additional phone runs.
Amount: $11,641.36

The total contract amount awarded for the project to date is $6,757,301.00.  The total of all change orders is $8,900.26 or 0.13% of the project.   The new total of all contract amounts shall be $6,766,201.26.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
$15,270.02 - Funding may be provided by various categories, including, but not limited to: Capital Facilities Fund - Fund 25, Building Fund - Fund 21, and Special Reserve Fund for Capital Outlay Projects - Fund 40, Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $15,270.02 for the Measure E Series 1 Improvements – Enclose Open Classroom/Modernization Projects as listed. No change to the completion date.

Quick Summary / Abstract:
Approve the listed change orders in the amount of $15,270.02 for the Measure E Series 1 Improvements – Enclose Open Classroom/Modernization Projects as listed. No change to the completion date.

22.g. Change Order Request - Measure E Series 1 Improvements - Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 08 Drywall, Framing, Plaster, ACT
Contractor: Sierra Lathing Co., Inc.
Requested by: District
Site: Brywood Elementary School No. BW08-01
Reason: Furnish and install hardie panels over existing dilapidated roofing material at the roof parapets.
Amount: $69,229.00

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $69,229.00 or 0.40% of the project.   The new total of all contract amounts shall be $17,216,663.00.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
$69,229.00 - Funding may be provided by various categories, including, but not limited to: Capital Facilities Fund – 25, Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $69,229.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $69,229.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects as listed. No change to the completion date.
22.h. Change Order Request - Measure E Series 1 Improvements - Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 10 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Westpark Elementary School No. WP10-01
Reason: Replace carpet in classroom 19 with resilient flooring.
Amount: $11,405.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $34,995.00 or 0.22% of the project.   The new total of all contract amounts shall be $15,680,563.00.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
$11,405.00 - Funding may be provided by various categories, including, but not limited to: Capital Facilities Fund – 25, Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $11,405.00 at the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $11,405.00 at the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
22.i. Change Order Requests - Measure E Series 1 Improvements - Science Lab Modernization/Expansion Projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 08 Flooring
Contractor: Riccardi Floor Covering, Inc.
Requested by: District
Site: Lakeside Middle School No. LS08-001
Reason: Removal of old data box and filling in carpet and base.
Amount: $303.00

Description: Change Order
Bid Package No.: 11 Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Site: Lakeside Middle School No. LS11-001
Reason: Changed fixtures at S-2 sinks and underground waste pipe material.
Amount: < $7,765.00 >

Description: Change Order
Bid Package No.: 13 General Construction
Contractor: Joe Picco & Associates, Inc. dba EJ Enterprises
Requested by: District
Site: Lakeside Middle School No. LS13-001
Reason: Replaced existing pair of wood doors with hollow metal doors.
Amount: $3,059.00

The total contract amount awarded for the project to date is $12,878,606.00.  The total of all change orders is $42,340.00 or 0.33% of the project.   The new total of all contract amounts shall be $12,920,946.00.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Financial Impact:
 < $4,403.00 > Funding may be provided by various categories, including, but not limited to: Capital Facilities Fund - Fund 25, Building Fund - Fund 21, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of <$4,403.00> for the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of <$4,403.00> for the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
22.j. Notices of Completion - Cadence Park School Project
Rationale:
The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Cadence Park School project.

Bid Category

Contractor

Board Approval Date

No. 03 Structural Concrete, Masonry & Reinforcing

Bogh Engineering, Inc.

September 12, 2017

No. 05 Rough Framing

Cuyamaca Construction, Inc.

September 12, 2017

No. 06 Finish Carpentry & Casework

K&Z Cabinet Co., Inc.

October 3, 2017

No. 08 Doors, Frames & Hardware

Whitehead Construction, Inc.

October 3, 2017

No. 09 Aluminum Doors, Glass & Glazing

Queen City Glass Co.

October 3, 2017

No. 10 Plaster, Drywall, Insulation & ACT

Caston, Inc.

October 3, 2017

No. 11 Ceramic & Quarry Tile

Continental Marble & Tile Company

October 3, 2017

No. 15 Fire Sprinklers

JG Tate Fire Protection Systems, Inc.

October 3, 2017

These contracts are substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Recommended Motion:
Accept the contracts of the listed contractors for the Cadence Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Cadence Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.
22.k. Notice of Completion - Loma Ridge Elementary School Increment 1 Project
Rationale:
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Loma Ridge Elementary School Increment 1 project.

Bid Category

Contractor

Board Approval Date

No. 01 Earthwork & Site Clearing

Lee & Stires, Inc.

January 23, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Loma Ridge Elementary School Increment 1 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Loma Ridge Elementary School Increment 1 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22.l. Notice of Completion - Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only)
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village and Portola Springs Elementary Schools) project.

Bid Category

Contractor

Board Approval Date

No. 2 Plumbing & Fire Protection

JPI Development Group, Inc.

May 29, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village and Portola Springs Elementary Schools) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village and Portola Springs Elementary Schools) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22.m. Notice of Completion - Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Projects Sites Only) Project
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs, and Stonegate Elementary Schools) project.

Bid Category

Contractor

Board Approval Date

No. 2 Plumbing & Fire Protection

JPI Development Group, Inc.

May 29, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs, and Stonegate Elementary Schools) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs, and Stonegate Elementary Schools) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
23. ITEMS REMOVED FROM THE CONSENT CALENDAR
24. ITEMS OF BUSINESS
24.a. Resolution No. 18-19-23: Statutory School Fees ("Reportable Fees") Report for Fiscal Year 2017-18 - Roll Call
Rationale:
California law requires that the Board determine that all 2017-18 Reportable School Facility Fees, collections and expenditures have been received, deposited, invested and expended in compliance with the relevant sections of the Government Code Section 66000 et seq. and all other applicable laws.  This information has been incorporated into the attached report prepared for the District entitled “Irvine Unified School District Annual and Five-Year Reports", dated October 24, 2018.  This document is maintained on file at the Facilities Planning Office.

District legal counsel has reviewed and approved the attachments as to form.


IUSD/Fogarty/Okino
Board Agenda
November 13, 2018

Attachments
 
Recommended Motion:
Adopt Resolution No. 18-19-23, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2017-18.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-23, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2017-18.
Attachments:
Reso No 18-19-23 Annual Report 2017-18.Attach
Annual and Five Year Reports 2017-18
24.b. First Reading - Proposed Revision to Board Policy 1210: Parent Involvement
Rationale:
The proposed revisions, title change, and policy number change to Board Policy 1210: Parent Involvement, modify language to incorporate the most current terms and definitions and to ensure compliance with applicable laws.  

Change Board Policy number and title to:
Board Policy 1210: Parent Involvement to Board Policy 6020: Parent and Family Engagement

 
IUSD/Parham/Schlichting
Board Agenda
November 13, 2018

Attachments
 
Recommended Motion:
Approve for first reading, proposed revisions Board Policy 6020: Parent and Family Engagement.
Quick Summary / Abstract:
Approve for first reading, proposed revisions Board Policy 6020: Parent and Family Engagement.
Attachments:
BP 1210 Parent Involvement
AR 1210 Parent Involvement
24.c. First Reading - Proposed Board Policy 5146: Married/Pregnant/Parenting Students
Rationale:

For the 2018-19 school year, IUSD has been selected to participate in Federal Program Monitoring (FPM). Federal and state laws require the California Department of Education (CDE) to monitor implementation of categorical programs operated by local educational agencies (LEAs). All LEAs are responsible for creating and maintaining compliant categorical programs. In preparation for the review, IUSD staff noted the absence of a Board Policy addressing the unique needs of married, pregnant, lactating and/or parenting students in IUSD.  This policy specifically addresses support for the unique needs of these students as they continue their education.  

Board Policy 5146: Married/Pregnant/Parenting Students and the accompanying Administrative Regulation have been developed in alignment with California Education Code and with recommended policy from the California Department of Education.


IUSD/Parham/Schlichting
Board Agenda
November 13, 2018

Attachments
 
Recommended Motion:
Approve for first reading proposed Board Policy 5146: Married/Pregnant/Parenting Students.
Quick Summary / Abstract:
Approve for first reading proposed Board Policy 5146: Married/Pregnant/Parenting Students.

Attachments:
BP 5146 Married Pregnant Parenting Students
AR 5146 Married Pregnant Parenting Students
24.d. First Reading - Proposed Revision to Board Policy 6174: English Language Learner
Rationale:
The proposed revisions and policy name change to Board Policy 6174: Education for English Language Learners, modify language to incorporate the most current terms and definitions and to ensure compliance with applicable laws.  

 
IUSD/Parham/Schlichting
Board Agenda
November 13, 2018

Attachments
 
Recommended Motion:
Approve for first reading, proposed revisions Board Policy 6174: Education for English Language Learners.
Quick Summary / Abstract:
Approve for first reading, proposed revisions Board Policy 6174: Education for English Language Learners.
Attachments:
BP 6174 English Language Learners
AR 6174 English Language Learners
25. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
26. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
27. ADJOURNMENT
28. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
December 11, 2018

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.



Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: November 9, 2018, 1:22 PM

The resubmit was successful.