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Organizational/Regular Meeting of the Board of Education
Irvine USD
December 11, 2018 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 6:15 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE / ROLL CALLWas edited within 72 hours of the Meeting
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. STUDENT DISCIPLINE
7.a. Case No. 02H-1819
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.

IUSD/Parham/Blakely
Board Agenda
December 11, 2018

 
Recommended Motion:

Approve the staff recommendation to expel Case No. 02H-1819 for the remainder of the first semester of the 2018-19 school year and for the second semester of the 2018-19 school year; however, the expulsion order is suspended and student to remain enrolled with Irvine High School.

Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 02H-1819 for the remainder of the first semester of the 2018-19 school year and for the second semester of the 2018-19 school year; however, the expulsion order is suspended and student to remain enrolled with Irvine High School.

8. OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS
9. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

October 16, 2018 - Regular Meeting
November 1, 2018 - Special Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

October 16, 2018 - Regular Meeting
November 1, 2018 - Special Meeting

Attachments:
Minutes - 101618
Minutes - 110118
10. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
11. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
12. STUDENT BOARD MEMBER REPORTS
13. SUPERINTENDENT'S REPORT
14. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
15. BOARD ORGANIZATION - 2019
15.a. Board Organization - Election of Officers
Rationale:
Election of Officers
In accordance with Board Policy 9120, the Board of Education shall elect annually, at the Organizational Meeting, a Board President and a Clerk.


IUSD/Walker/Chavez
Board Agenda
December 11, 2018
 
Recommended Motion:
Open nominations and elect the Board President and Clerk.
Quick Summary / Abstract:
Open nominations and elect the Board President and Clerk.
15.b. Board Organization - Board Member Responsibilities
Rationale:

Board Member Responsibilities
Determination of Board Member appointments to serve on various committees and/or fulfill specific obligations.

IUSD/Walker/Chavez
Board Agenda
December 11, 2018

Attachment
 
Recommended Motion:
Determine responsibilities/committee appointments.
Quick Summary / Abstract:
Determine responsibilities/committee appointments.
Attachments:
2019 Board Member Responsiblities
15.c. Board Organization - School Site Liaison Assignments
Rationale:
School Site Liaison Assignments
Each Board Member is assigned a group of schools (determined on a continuing yearly rotation basis) and serves as the liaison for those schools to the Board of Education.

Board Members may wish to periodically attend such functions as open house, back-to-school night, special assemblies and athletic events for their assigned group of schools.

IUSD/Walker/Chavez
Board Agenda
December 11, 2018

Attachment
 
Recommended Motion:
Approve School Site Liaison assignments.
Quick Summary / Abstract:
Approve School Site Liaison assignments.
Attachments:
2019 School Site Liaison Assignments
15.d. Board Organization - Appointment of Representatives to District Committees
Rationale:

Appointment of Representatives to District Committees
Each Board Member appoints representatives to the following district committees:

Education Advisory Committee - two appointed representatives
Health Advisory Committee - one appointed representative

These representatives serve for a two-year term commensurate with IUSD Board elections. Each Board Member has the opportunity to select a new representative or reappoint their existing representative every two years.

The Finance Committee was placed on hiatus by vote of the Board at the November 14, 2017 School Board Meeting.


IUSD/Walker/Chavez
Board Agenda
December 11, 2018

Attachment
 
Recommended Motion:
Appoint representatives to the Education Advisory and Health Advisory Committees, as necessary.
Quick Summary / Abstract:
Appoint representatives to the Education Advisory and Health Advisory Committees, as necessary.
Attachments:
2019 Appointments
15.e. Board Organization - Establishment of Meeting Dates
Rationale:
Establishment of Meeting Dates
The Board establishes dates and times for its regular meetings for the ensuing year (through December 2019).  A tentative calendar is provided.

Following Board action, adopted meeting dates will be posted to the District website.

IUSD/Walker/Chavez
Board Agenda
December 11, 2018

Attachment
 
Recommended Motion:
Establish School Board meeting dates for 2019.
Quick Summary / Abstract:
Establish School Board meeting dates for 2019.
Attachments:
2019 Board Mtg Dates
16. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
17. CONSENT CALENDAR - Business Services
17.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00280325 through 00282001
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00007909 through 00007915
District 41, Irvine Child Care Project - 00003459 through 00003470
Revolving Cash - Numbers 48221 through 48279


IUSD/Fogarty/Payton
Board Agenda
December 11, 2018

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
12-11-2018 Check Register Report
17.b. Contract Services Action Report 2018-19/07
Rationale:
ARROW INVESTIGATIONS, INC.
Contractor to provide third party investigation services related to school and District issues, as needed.

October 15, 2018 – June 30, 2019
Budget No.: 0100910020-5810
Parham/Education Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01
*Ratify

AGE OF LEARNING FOR SCHOOLS
Contractor to provide ABCmouse, a free comprehensive digital learning resource for children ages 2-8.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – April 30, 2020
Ford/Information Services

ASURE SOFTWARE, INC.
Contractor to provide services and software licensing/hosting for a web-based calendaring (room and resource reservation) system to support Irvine Unified School District's growing facilities use and support needs.
(Previously Board Approved January 23, 2018 and February 13, 2018.)

January 15, 2018 – January 14, 2019
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $37,631.40
Fee....................................................... not to exceed $87,528.92
Unrestricted General Fund – Fund 01

AVANAN
Contractor to provide a free trial of cloud security services.  A Data Privacy Agreement (DPA) to be established between Irvine Unified School District and Contractor.

October 22, 2018 – November 18, 2018
Ford/Information Services
*Ratify

AV VENUE, LLC
Contractor to provide event planning services including, but not limited to, facility use, entertainment, decorating, and catering for the University High School Homecoming Dance event.

September 28, 2019 – September 28, 2019
Astor/University High School
Fee....................................................... not to exceed $50,000.00
Other: University High School ASB

BARBER & GONZALES CONSULTING GROUP
Consultant to provide negotiations preparation and facilitation strategy designs for negotiations during the 2018-19 fiscal year.

July 1, 2018 – June 30, 2019
Budget No.: 0101315571-5811
O’Donovan/Human Resources
Fee....................................................... not to exceed $28,800.00
Unrestricted General Fund – Fund 01
*Ratify

BIG RED APPS
Contractor to provide Big Math Flashcards, a free iOS app that allows students to practice math fundamentals.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – January 9, 2021
Ford/Information Services

BOOK CREATOR
Contractor to provide a web based and iPad application for the creation and publication of ebooks by teachers and students.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – February 13, 2021
Ford/Information Services

CHUNK-N-CHIP COOKIES, INC.
Contractor to provide catering services for the Northwood High School Senior BBQ event.

May 23, 2019 – May 23, 2019
Roach/Northwood High School
Fee....................................................... not to exceed $5,000.00
Other: Northwood High School ASB

COLBI TECHNOLOGIES, INC.
Contractor to provide web/phone support, application updates, training and consulting for AccountAbility Software.

December 14, 2018 – December 13, 2019
Budget No.: 0100564472-5831
Fogarty/Business Services
Fee....................................................... not to exceed $18,625.00
Community Facilities District - Multiple

THE DBQ PROJECT
Contractor to provide two (2) full-day professional development trainings on Document Based Question Instructional Strategies for teachers in grades 4-6.  This training supports the implementation of the History/Social Science Framework and includes materials and follow-up training.

January 16, 2019 – May 1, 2019
Budget No.: 0102141010-5811
Schlichting/Education Services
Fee....................................................... not to exceed $22,550.00
Restricted General Fund – Fund 01

DREAMBOX LEARNING
Contractor to provide free digital supplemental math curriculum.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – February 26, 2020
Ford/Information Services

DUKE, ROBERT A.
Contractor to provide opening keynote speaking services and classroom breakout sessions at Irvine Unified School District’s Districtwide Professional Learning Conference on February 11, 2019.

February 11, 2019 – February 11, 2019
Budget No.: 0100909324-5811
Holmes/Education Services
Fee....................................................... not to exceed $6,000.00
Unrestricted General Fund – Fund 01

EVALUMETRICS, INC.
Contractor to process Physical Fitness Test results and provide student and summary score reports.  Consultant also to process written (Scantron) Annual Survey documents. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.(Previously Board Approved January 23, 2018.)

January 24, 2018 – January 31, 2019
January 24, 2018 – January 31, 2020
Budget No.: 0100904120-5810
Schlichting/Education Services
Fee....................................................... not to exceed $3,065.00
Fee....................................................... not to exceed $4,781.00
Unrestricted General Fund – Fund 01

January 24, 2018 – January 31, 2019
January 24, 2018 – January 31, 2020
Budget No.: 0102483035-5810
McCanne/Assessment & Evaluation
Fee....................................................... not to exceed $1,999.00
Fee....................................................... not to exceed $3,736.46
Unrestricted General Fund – Fund 01

EXPLAIN EVERYTHING SALES, INC.
Contractor to provide a collaborative whiteboarding and screencasting platform for mobile devices, laptops, and desktops for use in support of teachers’ instruction and students’ demonstrating and sharing understanding.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – January 7, 2021
Ford/Information Services

EXPLORE LEARNING, LLC
Consultant to provide Gizmos, interactive math and science simulations for grades 3-12.  Gizmos uses an inquiry-based approach to learning that has been validated by extensive research as a highly effective way to build conceptual understanding.  A California Student Data Privacy Agreement (CSDPA) is to be established between the consultant and IUSD.  Individual software purchases are funded from school site budgets and approved through the Purchase Order Detail Report.
(Previously Board Approved December 12, 2017.)

Amendment to Terms and Conditions of Use dated December 12, 2018 regarding administration of service and account use.

December 13, 2017 – December 12, 2020
McKinney/Education Technology
Ford/Information Services

FAGEN, FRIEDMAN & FULFROST, LLP
Consultant to provide specialized legal review of critical technology procurement documents, contracts, and policies.  Consultant will further support Irvine Unified School District in review and revision of existing contracts and procedures related to student data privacy and security.
(Previously Board Approved on June 26, 2018.)

July 1, 2018 – June 30, 2019
Budget No.: 0100910477-5839
Ford/Information Services
Fee....................................................... not to exceed $10,000.00
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund – Fund 01

FAMILIES FORWARD
Contractor to provide programmatic support for the Irvine Family Resource Center.
(Previously Board Approved May 29, 2018.)

July 1, 2018 – June 30, 2019
Budget No.: 0100905530-5811
S. Okino/Prevention and Intervention
Fee....................................................... not to exceed $100,000.00
Fee....................................................... not to exceed $125,000.00
Unrestricted General Fund – Fund 01

FIRST CLASS EVENTS
Contractor to provide event planning services including, but not limited to, facility use, entertainment, decorating, and catering for the University High School Prom event.

May 16, 2020 – May 16, 2020
Astor/University High School
Fee....................................................... not to exceed $50,000.00
Other: University High School ASB

FRECKLE EDUCATION
Contractor to provide a free differentiation platform with inquiry-based components for Math, English Language Arts, Science and Social Studies.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – August 26, 2021
Ford/Information Services

GEOGEBRA
Contractor to provide a free dynamic mathematics software that brings geometry, algebra, spreadsheets, graphics, statistics, and calculus together for all levels of education.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – March 1, 2020
Ford/Information Services

HUMP SOFTWARE TIP TOP APPS
Contractor to provide an informal diagnostic tool intended to assist speech-language pathologists with identifying skill areas related to language representation methods commonly found on augmentative communication systems.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – April 30, 2021
Ford/Information Services

JOHN WILEY & SONS, INC.
Contractor to provide the Big Java: Early Objects, 6th Edition text including supplemental digital education materials.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – December 11, 2021
Ford/Information Services

JULIANI, ANGELO J.
Contractor to provide opening keynote speaking services and classroom breakout sessions at Irvine Unified School District’s Districtwide Professional Learning Conference on February 11, 2019.

February 11, 2019 – February 11, 2019
Budget No.: 0100909324-5811
Holmes/Education Services
Fee....................................................... not to exceed $7,500.00
Unrestricted General Fund – Fund 01

KIMONO, LLC
Contractor to provide record data sharing between applications.  Kimono acts as a subcontractor of Canvas at no cost to Irvine Unified School District (IUSD).  A California Student Data Privacy Agreement (CSDPA) to be established between IUSD and Contractor.

December 12, 2018 – December 11, 2021
Ford/Information Services

KODABLE
Contractor to provide a free online programming curriculum for elementary schools.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – November 28, 2020
Ford/Information Services

LANGUAGE NETWORK, INC.
Contractor to provide translation and interpreting services for Special Education meetings in the language required.
(Previously Board Approved on August 21, 2018.)

July 9, 2018 – June 30, 2019
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $50,000.00
Fee....................................................... not to exceed $110,000.00
Restricted General Fund – Fund 01

LIFETOUCH NATIONAL SCHOOL STUDIOS, INC.
Contractor to provide yearbook publication services for University Park Elementary School for the 2018-19 and 2019-20 school years.  A California Student Data Privacy Agreement (CSDPA) has been previously established between Irvine Unified School District and the Contractor.

December 12, 2018 – June 30, 2020
Budget No.: 0116070010-4376
Daley/University Park Elementary School
Fee....................................................... not to exceed $7,200.00
Other: University Park Elementary School Donations

NATIONAL ACADEMY OF SCIENCES
Contractor to provide facility use for Irvine Unified School District’s 21st Century Career Conference for seventh grade students districtwide.

December 13, 2018 – December 13, 2018
Budget No.: 0102060320-5810
Weber/Education Services
Fee....................................................... not to exceed $9,500.00
Restricted General Fund – Fund 01

NCS PEARSON, INC.
Contractor to provide Q Global, a web-based system for administering, scoring, and reporting on many of Pearson’s assessments.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – December 11, 2021
Budget No.: 0101703431-4301
Ford/Information Services
Fee....................................................... not to exceed $30,000.00
Restricted General Fund – Fund 01

NEURON FUEL, INC.
Contractor to provide Tynker, a free online coding curriculum to teach computer science.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – July 23, 2021
Ford/Information Services

NEXT GEN SCIENCE INNOVATIONS II
Contractor to provide professional development for high school Science Teachers for Chemistry of Earth Systems course development.

December 12, 2018 – June 9, 2019
Budget No.: 0100909320-5811
Weber/Education Services
Fee....................................................... not to exceed $5,600.00
Unrestricted General Fund – Fund 01

OCEAN INSTITUTE
In partnership with the Laguna Art Museum, Contractor to provide a grant-funded Science, Technology, Engineering, Arts, and Mathematics (STEAM) outreach pilot program to local schools. This on-campus Exploring the Skeletons of Sea Life educational lab workshop will be provided to all second grade students at Turtle Rock Elementary School at no cost.

January 18, 2019 – January 18, 2019
Stonebarger/Turtle Rock Elementary School

QUIVERVISION LIMITED
Contractor to provide 3D augmented reality coloring applications.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – May 1, 2021
Ford/Information Services

READ NATURALLY, INC.
Contractor to provide a free research-based reading interventions for fluency, phonics, vocabulary, spelling, phonemic, awareness, and assessment.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – February 12, 2020
Ford/Information Services

REMIND101, INC.
Contractor to provide a free notification system whereby teachers are able to send messages instantly from their phones to students and parents.  Recipients have the option to sign up to receive messages by text, smartphone notification, or email.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – June 28, 2021
Ford/Information Services

RENAISSANCE LEARNING, INC. (ENGLISH IN A FLASH)
Contractor to provide English in a Flash, a language learning software program for English Language Learners.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – December 21, 2020
Ford/Information Services

SALTILLO CORPORATION
Contractor to provide TouchChat, an iOS app that assists individuals who cannot speak with a means to communicate.  Purchases funded by individual school sites and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – May 7, 2021
Ford/Information Services

SEGERSTROM CENTER FOR THE ARTS
Contractor to provide facility use for the Irvine Unified School District Honors Concert.

April 16, 2019 – April 17, 2019
Budget No.: 0100981110-5810
Van Patten/Visual & Performing Arts
Fee....................................................... not to exceed $35,000.00
Restricted General Fund – Fund 01

STARFALL EDUCATION FOUNDATION
Contractor to provide free online math and language arts activities for pre-kindergarten through second grade students.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – March 1, 2020
Ford/Information Services

SWIVL, INC.
Contractor to provide a free video collaboration platform for coaching, observations, building best practices, and flipped classrooms.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – November 13, 2020
Ford/Information Services

TANGIBLE PLAY, INC.
Contractor to provide free apps which enable iPads to merge the power of physical play with the digital advantages of real-time feedback.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – July 17, 2021
Ford/Information Services

TWO LIVES LEFT
Contractor to provide Cargo-Bot, a free application to teach programming concepts and code development for grades 5-12.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – April 30, 2021
Ford/Information Services

WE VIDEO, INC.
Contractor to provide a free online service for video editing using videos, images, and music content.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – March 16, 2020
Ford/Information Services

WONDER WORKSHOP, INC.
Contractor to provide a free application used to interact with Dash and Dot Robots to teach coding and computer science concepts.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

December 12, 2018 – April 17, 2021
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
December 11, 2018

 
Financial Impact:
Community Facilities District – not to exceed $18,625.00

Restricted General Fund - not to exceed $157,050.00

Unrestricted General Fund – not to exceed $146,250.98

Other Funds – ASB and/or Donations – not to exceed $112,200.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2018-19/07, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2018-19/07, as submitted.
17.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
December 11, 2018

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated November 29, 2018.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated November 29, 2018.
Attachments:
12-11-2018 Purchase Order Detail Report
17.d. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase and Warranty of Telecommunication Equipment
Rationale:
The Irvine Unified School District (District) has a need for the purchase and warranty of telecommunication equipment throughout the District on an as-needed basis for new locations, repairs or capital improvements.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District has the authorization to utilize supplies through the California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS awarded Base GSA Schedule No. GS-35F-0275S, CMAS Contract No. 3-18-70-3536B to RM Systems, Inc.

CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. has a term of April 3, 2018 through March 5, 2021. The Base GSA Schedule No. GS-35F-0275S has a term of March 6, 2016 through March 5, 2021.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. for the purchase and warranty of telecommunication equipment.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
December 11, 2018

 
Financial Impact:
Multiple funding sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the utilization of CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. for the purchase and warranty of telecommunication equipment through March 5, 2021.
Quick Summary / Abstract:
Authorize the utilization of CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. for the purchase and warranty of telecommunication equipment through March 5, 2021.
17.e. Piggyback Authorization - Microsoft Licensing
Rationale:
Microsoft Licensing is essential to Irvine Unified School District (IUSD) operations. Through Microsoft’s Enrollment for Education Solutions (EES), IUSD pays an annual subscription fee at a substantial discount, rather than paying per-device costs for operating system, productivity, security, management and server software licensing, and related services. 

Pursuant to Public Contract Code Section 20118, school districts may purchase under another entity's contract when using the same terms and conditions. This procedure is often referred to as "piggybacking".

Simi Valley Unified School District (USD) issued a Request for Proposals (RFP) to establish a statewide pricing and support agreement to benefit educational agencies.  The procurement process was overseen by the attorneys at Fagen, Friedman and Fulfrost, LLP and the specialists in educational procurement at Infinity Communications and Consulting, Inc.

After an extensive evaluation process, Simi Valley USD awarded RFP 034-14M.1 to SHI International Corporation (SHI) at their public Board Meeting on December 9, 2014.  The project was awarded with an initial three (3) year term of December 9, 2014 through December 8, 2017, with an option to extend for a maximum of two (2) additional years pursuant to Education Code Section 17596.  The Simi Valley USD School Board approved the first extension on October 17, 2017, and the second extension on October 30, 2018 to extend the agreement through December 9, 2019. 

IUSD approved the utilization of this contract at the April 14, 2015 Board Meeting with the term through December 8, 2017.  IUSD approved the first extension at the March 13, 2018 Board Meeting through December 8, 2018.

Staff has reviewed the terms, conditions, and pricing of the extension and finds them to be competitive.  Staff recommends authorization be granted to contract with SHI International Corporation utilizing Simi Valley Unified School District RFP 034-14M.1 and the resulting Agreement No. A15.151 through December 9, 2019.


IUSD/Fogarty/Ford
Board Agenda
December 11, 2018
 
Financial Impact:
Not to exceed $240,000.00 per fiscal year.  Savings is anticipated due to reduced pricing of the piggyback bid.

Recommended Motion:
Authorize the utilization of Simi Valley Unified School District RFP 034-14M.1-Microsoft Products-District-Wide awarded to SHI International Corporation through December 9, 2019.
Quick Summary / Abstract:
Authorize the utilization of Simi Valley Unified School District RFP 034-14M.1-Microsoft Products-District-Wide awarded to SHI International Corporation through December 9, 2019.
17.f. Piggyback Authorization - Purchase of Technology Equipment and Peripherals
Rationale:
Sites and programs have an ongoing need to purchase technology equipment and peripherals.

Pursuant to Public Contract Code section 20118, school districts may purchase under another entity's contract when using the same terms and conditions. This procedure is often referred to as "piggybacking".

Magnolia School District awarded Project No. MSIT3, #I-23-2014/15 - 2015 Technology Equipment and Peripherals Bid on February 9, 2015 to CDW Government, LLC. The project was awarded with an initial one year term with an option to extend for a maximum of four (4) additional years pursuant to Education Code section 17596. The Magnolia School District Board approved the first extension on December 10, 2015, the second extension on November 17, 2016, the third extension on November 16, 2017, and the fourth extension on October 18, 2018 with a term through December 31, 2019.

Staff has reviewed the terms, conditions, and pricing and finds them to be competitive; therefore, recommends authorization be granted to contract with CDW Government, LLC through December 31, 2019.


IUSD/Fogarty/Ford
Board Agenda
December 11, 2018
 
Financial Impact:
Amount of expenditure is undetermined; savings are anticipated due to reduced pricing of the piggyback bid.  School sites and programs make purchases within budget allocation amounts. Multiple funding sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the utilization of Magnolia School District Project No. MSIT3, #I-23-2014/15 - 2015 Technology Equipment and Peripherals Bid with CDW Government, LLC. through December 31, 2019.

Quick Summary / Abstract:
Authorize the utilization of Magnolia School District Project No. MSIT3, #I-23-2014/15 - 2015 Technology Equipment and Peripherals Bid with CDW Government, LLC. through December 31, 2019.

17.g. Notice of Completion - Comprehensive Repair of Internal Gutter System at Alderwood Elementary
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the contract for the Comprehensive Repair of Internal Gutter System at Alderwood Elementary. 

 

Bid Category   

Contractor

Board Approval Date

Extension Option of Unit-Cost Pricing Bid for District-wide Roofing Services

Commercial Roofing Systems, Inc.

May 8, 2018

 

This contract is substantially complete and ready for acceptance by the Board of Education.

 

At this time, staff requests the Board to accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
December 11, 2018


 
Recommended Motion:
Accept the contract of the listed contractor for the Comprehensive Repair of Internal Gutter System at Alderwood Elementary as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Comprehensive Repair of Internal Gutter System at Alderwood Elementary as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
18. CONSENT CALENDAR - Education Services
18.a. Annual Submission of the Single Plan for Student Achievement Plans for 2018-19 School Year
Rationale:

All schools in the Irvine Unified School District receive state and federal funding to support teaching and learning opportunities. A prerequisite to receiving federal funds is the annual submission of the Single Plan for Student Achievement (SPSA), which identifies the steps taken by the school to raise the academic performance of students and improve the school’s educational program. 

The 2018-19 Single Plan for Student Achievement has been updated to align with the Local Control and Accountability Plan (LCAP) as required by the State of California and the federal Every Student Succeeds Act (ESSA). The document allows for the site to have increased flexibility in designing their Single Plan to align with the goals in the IUSD Local Control Accountability Plan as they identify actions and services for the individual site.

Each year schools are asked to develop and revise current goals so that the SPSAs are dynamic and reflect the current school improvement efforts. Professional development, Continuous Improvement Efforts, and district initiatives are also identified in each SPSA.

Middle and elementary schools use the SPSA to focus their instruction for each academic year. At the high school level, the SPSA also serves as a focal point for accreditation reviews by the Western Association of Schools and Colleges (WASC). School Site Councils at all levels approve the SPSA and accompanying budgets. After the Continuous Improvement Council recommended the development of site homework plans in 2011, these plans were integrated into the SPSA and reviewed and submitted annually.

While the SPSA will be implemented during the 2018-19 school year, many of the targets within the SPSA are intended to be addressed over multiple years.

IUSD/Parham/Schlichting
Board Agenda
December 11, 2018

 
Recommended Motion:

Approve the annual submission of SPSA plans for 2018-19.

Quick Summary / Abstract:

Approve the annual submission of SPSA plans for 2018-19.

18.b. Field Trips and ExcursionsWas edited within 72 hours of the Meeting
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.


IUSD/Parham
Board Agenda
December 11, 2018

*Attachment updated 12-11-18




 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 12-11-18
19. CONSENT CALENDAR - Human Resources
19.a. Certificated Personnel Action Report 2018-19/07
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.

IUSD/O'Donovan/Krumes
Board Agenda
December 11, 2018

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2018-19/07 as submitted for Employment, Leaves of Absences, Resignations, Retirements and Ed Code Authorizations.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2018-19/07 as submitted for Employment, Leaves of Absences, Resignations, Retirements and Ed Code Authorizations.

Attachments:
Certificated Personnel Action Report 2018-19/07
19.b. Classified Personnel Action Report 2018-19/07
Rationale:
The Classified Personnel Action Report represents proposed Employment, Retirement and Resignations from Employment.


IUSD/O'Donovan/Baum
Board Agenda
December 11, 2018

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2018-19/07 as submitted for Employment, Retirements and Separations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2018-19/07 as submitted for Employment, Retirements and Separations.
Attachments:
Classified Personnel Action Report 2018-19/07
19.c. Student Teacher Agreement for 2018-19
Rationale:

For several years, the District has established formal student teacher placement agreements with colleges and universities. The following college requests to enter into an agreement with the Irvine Unified School District for teacher preparation programs for the 2018-19 school year.

  • University of West Florida
  • University of St. Augustine for Health Sciences

In order to continue the Irvine Unified School District's participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institution.

IUSD/O'Donovan
Board Agenda
December 11, 2018

 
Recommended Motion:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
Quick Summary / Abstract:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
20. CONSENT CALENDAR - Special Education
20.a. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master contract for special education services with Nonpublic Schools (NPS) and Nonpublic Agencies (NPA).  In addition to the master contract, individual service agreements for each identified Special Education student are developed that document the agreed upon services and supports that are developed by the Individual Education Plan (IEP) team and consented to by the parent in the student's IEP.  NPS/NPA provides work cooperatively within the district or at the service provider's location.


IUSD/Parham/Hertig
Board Agenda
December 11, 2018

Attachment

 
Financial Impact:
$125,000.00 for the 2018-19 school year in Special Education related services.

Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual service agreement(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual service agreement(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for December 11, 2018 Board Meeting
20.b. Special Education Settlement Agreement(s)
Rationale:
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
December 11, 2018
 
Financial Impact:
$57,600.00 Special Education related services.
Recommended Motion:
Approve agreement(s) to settle two cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle two cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
20.c. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
December 11, 2018
 
Financial Impact:
$39,500.00 in special education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $39,500.00 for ongoing educational services to two families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $39,500.00 for ongoing educational services to two families.
21. CONSENT CALENDAR - Superintendent
21.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: American Football Coaches Association Convention
Location: San Antonio, TX
Dates: January 5-8, 2019
Attendee: Erik Terry
Cost: No cost to the district
Budget: 0160012510-5210

Event: NASP - National Association of School Psychologists
Location: Atlanta, GA
Dates: February 26-March 1, 2019
Attendees: Hemali Long and Stefanie Cachola
Cost: $708.00
Budget: 0101703431-5210

IUSD/Walker
Board Agenda
December 11, 2018

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Erik Terry to San Antonio, TX, January 5-8, 2019, at no cost to the district,
2) Hemali Long and Stefanie Cachola to Atlanta, GA, February 26-March 1, 2019, for $708.00.

Quick Summary / Abstract:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Erik Terry to San Antonio, TX, January 5-8, 2019, at no cost to the district,
2) Hemali Long and Stefanie Cachola to Atlanta, GA, February 26-March 1, 2019, for $708.00.

22. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
22.a. Receive Bids/Award Contracts - Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Various Measure E Series 1 Improvements - Performing Arts Complex at Woodbridge High School Re-Bid were opened and publicly read aloud at 2:00 p.m. on November 8, 2018.

The following list contains the bid categories, along with a brief description of the scope of work contained in each category.

Bid Category

Number of Bids

Range of Bids

No. 1 Demolition

2

$274,600.00 - $383,000.00

No. 2 Concrete, AC Paving, Earthwork, & SWPPP

5

$2,639,000.00 - $3,787,000.00

No. 3 Masonry

4

$2,575,538.00 - $2,990,000.00

No. 4 Structural Steel, Metal Deck & Misc. Metals

5

$2,569,000.00 - $3,671,640.00

No. 5 Finish Carpentry & Casework

2

$137,030.00 - $164,730.00

No. 6 Framing, Drywall, Plaster, Fireproofing, & Insulation

3

$1,324,719.00 - $2,584,186.00

No. 7 Acoustic Wall & Ceiling Systems

1

$1,009,950.00

No. 8 Roofing & Sheet Metal

4

$1,023,643.00 - $1,665,000.00

No. 9 Doors, Frames, and Hardware

4

$609,110.00 - $729,900.00

No. 10 Specialties

7

$1,712,008.00 - $2,998,480.00

No. 11 Glass and Glazing

2

$308,610.00 - $399,500.00

No. 12 Flooring

1

$397,126.00

No. 13 Painting & Wallcovering

5

$205,929.00 - $369,831.00

No. 14 Fire Sprinkler Protection

5

$296,000.00 - $477,400.00

No. 15 Plumbing & Site Utilities

8

$749,800.00 - $1,434,000.00

No. 16 HVAC

9

$1,284,000.00 - $2,348,400.00

No. 17 Electrical & Low Voltage

4

$5,600,000.00 - $6,448,000.00

No. 18 Landscape & Irrigation

3

$102,376.00 - $206,600.00

Staff is recommending the Board take action on the following items:

  1. Two (2) bidders submitted bids which were incomplete or deficient in responding to the Notice Calling for Bids. Staff reviewed these bids with legal counsel and recommends GBC Concrete & Masonry Construction, Inc. (Bid Category No. 3) and Apex Fire Protection (Bid Category No. 14) be deemed non-responsive. 
  2. One (1) bidder, Hamel Contracting, Inc. (Bid Category No. 10) has requested relief from their bid and has provided documentation that specifies in detail how an error(s) occurred within their bid, in accordance with the requirements of Public Contract Code 5103 et seq.  This Public Contract Code section grants the Board authority to relieve bidders who demonstrate that a substantive error was made in their bid.
  3. The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for their bid category.  Staff has verified references and bid documentation.

Bid Category

Contractor

Bid Amount

No. 1 Demolition

Integrated Demolition and Remediation, Inc.

$274,600.00

No. 2 Concrete, AC Paving, Earthwork, & SWPPP

Bogh Engineering, Inc.

$2,639,000.00

No. 3 Masonry

Winegardner Masonry, Inc.

$2,632,375.00

No. 4 Structural Steel, Metal Deck & Misc. Metals

RND Contractors, Inc.

$2,569,000.00

No. 5 Finish Carpentry & Casework

Stolo Cabinets, Inc.

$137,030.00

No. 6 Framing, Drywall, Plaster, Fireproofing, & Insulation

Mirage Builders, Inc.

$1,324,719.00

No. 7 Acoustic Wall & Ceiling Systems

Elljay Acoustics, Inc.

$1,009,950.00

No. 8 Roofing & Sheet Metal

Commercial Roofing Systems, Inc.

$1,023,643.00

No. 9 Doors, Frames, and Hardware

McKernan, Inc.

$609,110.00

No. 10 Specialties

RVH Constructors, Inc.

$2,269,000.00

No. 11 Glass and Glazing

Queen City Glass Co.

$308,610.00

No. 12 Flooring

Continental Flooring, Inc.

$397,126.00

No. 13 Painting & Wallcovering

T&M Painting and Construction, Inc.

$205,929.00

No. 14 Fire Sprinkler Protection

J.G. Tate Fire Protection Systems, Inc.

$298,765.00

No. 15 Plumbing & Site Utilities

Peltzer Plumbing, Inc.

$749,800.00

No. 16 HVAC

RAN Enterprises, Inc.

$1,284,000.00

No. 17 Electrical & Low Voltage

Budget Electrical Contractors, Inc. dba BEC

$5,600,000.00

No. 18 Landscape & Irrigation

Mariposa Landscapes, Inc.

$102,376.00

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$23,435,033.00 Funding may be provided by various categories, including, but not limited to:
Building Fund - Fund 21, Capital Facilities Fund - Fund 25,  Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
1.  Deem two (2) bidders, GBC Concrete & Masonry Construction, Inc. (Bid Category No. 3) and Apex Fire Protection (Bid Category No. 14), as non-responsive.

2.  Grant the request for relief from their bid to Hamel Contracting, Inc. (Bid Category No. 10).

3.  Authorize the Assistant Superintendent of Business Services to award the contracts for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid, for each bid category, as listed.

Quick Summary / Abstract:
1.  Deem two (2) bidders, GBC Concrete & Masonry Construction, Inc. (Bid Category No. 3) and Apex Fire Protection (Bid Category No. 14), as non-responsive.

2.  Grant the request for relief from their bid to Hamel Contracting, Inc. (Bid Category No. 10).

3.  Authorize the Assistant Superintendent of Business Services to award the contracts for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid, for each bid category, as listed.

22.b. Review of Public Information Meeting Held for Measure E Series 1 Projects
Rationale:
In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on District sites.  Facilities Planning staff mailed notices to adjacent property owners, appropriate homeowner associations and local media fourteen (14) days prior to the meeting.  The Public Information Meeting (PIM) was held to discuss the placement of this structure and was conducted in the evening to provide accessibility by the majority of those notices.

The table below provides a summary of the one (1) Public Information Meeting.

PIM for Approval at Board Meeting

School PIM Site

Notice Mailed

PIM Meeting Date

Project Description

Springbrook ES

Nov. 8, 2018

Nov. 29, 2018

Modernization and New Classroom Building

Comments were addressed at the meeting and are on file at the Facilities office.

 
IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:
After consideration of the results of the Public Information Meeting, authorize staff to continue the construction of these Measure E Series 1 Projects.
Quick Summary / Abstract:
After consideration of the results of the Public Information Meeting, authorize staff to continue the construction of these Measure E Series 1 Projects.
22.c. Change Order Requests - Cadence Park School Project
Rationale:

Certain modifications were issued during the construction phase of the Cadence Park School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Orders

Description: Change Order No. 1
Bid Package No.: 07 Roofing & Sheet Metal
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $5,545.00 >

Description: Change Order No. 1
Bid Package No.: 12 Carpet, Resilient & Wood Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $49,119.00 >

Description: Change Order No. 1
Bid Package No.: 13 Painting & Wall Covering
Contractor: Borbon, Inc.
Requested by: District
Reason: Additional painting of wall louvers, roof ladders, air curtains, roof top units, clock tower pickets, roller shade closure trim, exterior lighting masking plates, basketball hoop brackets, Koroseal wall murals and trade damage.
Amount: $71,071.00

Description: Change Order No. 1
Bid Package No.: 14 Misc. Specialties
Contractor: Hamel Contracting, Inc.
Requested by: District
Reason: Additional wall pads at Bldg. E, upgraded Reflex play equipment, separate roller shades above transom windows, metal and aluminum ID signage, additional roller shades at Bldg. A - Kindergarten, installation of exterior basketball hoops and backboards with nets.
Amount: $30,845.00

Description: Change Order No. 1
Bid Package No.: 16 Plumbing
Contractor: Interpipe Contracting, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $2,717.00 >

Description: Change Order No. 5
Bid Package No.: 18 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Reason: Installation of new/additional HDMI ports at Bldg. B, relocation of Extron system controls at Bldg. C1, relocation of WAPS at Bldgs. B, C3 and C4 and rework of CAT 6A data cables at Bldg. A.
Amount: $11,677.00

The total contract amount awarded for the project to date is $43,856,064.00.  The total of all change orders is $518,559.00 or 1.18% of the project.  The new total of all contract amounts shall be $44,374,623.00.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$56,212.00 County Schools Facility Fund - Fund 35 (To be reimbursed by Heritage Fields El Toro, LLC)
Recommended Motion:
Approve the listed change orders in the amount of $56,212.00 for the Cadence Park School project as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $56,212.00 for the Cadence Park School project as listed. No change to the completion date.
22.d. Change Order Request - Canyon View Elementary School Relocatable Replacement Phase 2 Project
Rationale:
Certain modifications were issued during the construction phase of the Canyon View Elementary School Relocatable Replacement Phase 2 project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.

Change Order

Description: Change Order No. 1
Bid Package No. 1 General Construction
Contractor: PCN3, Inc.
Requested by: District
Reason: Install additional temporary fencing and asphalt paving, remove and reroute existing electrical and communication infrastructure, extend storm drainage to connect to roof drains, relocate two (2) existing electrical ground vaults, over-excavation for retaining wall footings, relocate existing irrigation control panel, relocate fire alarm to existing restroom relocatable building, install electrical enclosure gate and chainlink fencing, extend exterior concrete improvements at administration entry and credit for unused allowance.
Amount: $63,058.10

The original total contract amount for this project is $1,469,000.00.  The total of all change orders is $63,058.10, or 4.29% of the project.  The new total contract amount shall be $1,532,058.10.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$63,058.10 Community Facilities District 09-1
Recommended Motion:
Approve the listed change order in the amount of $63,058.10 at the Canyon View Elementary School Relocatable Replacement Phase 2 project.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $63,058.10 at the Canyon View Elementary School Relocatable Replacement Phase 2 project.  No change to the completion date.
22.e. Change Order Requests - Measure E Series 1 Improvements Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Orders

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Eastshore Elementary School No. EA02-001
Reason: Credit to delete exterior walk off mats.
Amount: < $2,403.00 >

Description: Change Order
Bid Package No.: 11 Plumbing
Contractor: Empyrean Plumbing, Inc.
Requested by: District
Site: Eastshore Elementary School No. EA11-001
Reason: Credit to delete plumbing requirements at exterior walk off mats.
Amount: < $2,738.00 >

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is < $75,420.00 > or < .63% > of the project.   The new total of all contract amounts shall be $11,926,868.00.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
 < $5,141.00 >  Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:

Approve the listed change orders in the deductive amount of < $5,141.00 > at the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.

Quick Summary / Abstract:

Approve the listed change orders in the deductive amount of < $5,141.00 > at the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.

22.f. Change Order Requests - Measure E Series 1 Improvements - Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School
Rationale:

Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 14 Plumbing and Site Utilities
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Site: Brywood Elementary School No. BW14-01
Reason: Installation of additional shut off valves for Food Service and Restrooms.
Amount: $12,596.00

Site: Meadow Park Elementary School No. MP14-01
Reason: Installation of additional shut off valves for Food Service and Restrooms.
Amount: $15,675.00

Total Amount: $28,271.00

Description: Change Order
Bid Package No.: 06 Glass & Glazing
Contractor: Golden Glass, Inc.
Requested by: District
Site: Brywood Elementary School No. BW06-01
Reason: Sawcut concrete slab at the folding glass door openings to install sill flush with existing floor finish.
Amount: $15,260.00

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $84,489.00 or 0.49% of the project.  The new total of all contract amounts shall be $17,231,923.00.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$43,531.00 Funding may be provided by various categories, including, but not limited to:
Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.

Recommended Motion:
Approve the listed change orders in the amount of $43,531.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $43,531.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School. No change to the completion date.
22.g. Change Order Requests - Measure E Series 1 Improvements - Modernization Projects at Irvine High School and University High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization Projects at Irvine High School and University High School that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 02 Doors, Frames, & Hardware
Contractor: Whitehead Construction, Inc.
Requested by: District
Site: Irvine High School No. IHS 02-01
Reason: Cost to provide doors, frames, and hardware in Building WL.
Amount: $7,762.30

Description: Change Order
Bid Package No.: 04 Casework
Contractor: Stolo Cabinets, Inc.
Requested by: District
Site: University High School No. UHS 04-01
Reason: Credit for cabinets removed from scope of work.
Amount: < $1,591.00 >

Description: Change Order
Bid Package No.: 07 Specialties, Glazing, Skylights, Painting
Contractor: A.J. Fistes Corporation
Requested by: District
Site: University High School No. UHS 07-01
Reason: Credit for grab bars in staff restrooms at Building J3 that were not required to be replaced. Cost for new toilet partitions in boys and girls restrooms.
Amount: $15,544.70

Description: Change Order
Bid Package No.: 09 HVAC
Contractor: Westland Heating & Air Conditioning, Inc.
Requested by: District
Site: Irvine High School No. IHS 09-01
Reason: Credit to provide steel registers in lieu of aluminum register and for new HVAC curb adapter to existing curb adapter.
Amount: < $6,431.00 >

The total contract amount awarded for the project to date is $7,784,653.00.  The total of all change orders is $27,642.94 or .36% of the project.  The new total of all contract amounts shall be $7,812,295.94.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$15,285.00 Funding may be provided by various categories, including, but not limited to: Building Fund - Fund 21, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.

Recommended Motion:
Approve the listed change orders in the amount of $15,285.00 at the Measure E Series 1 Improvements – Modernization Projects at Irvine High School and University High School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $15,285.00 at the Measure E Series 1 Improvements – Modernization Projects at Irvine High School and University High School as listed. No change to the completion date.
22.h. Change Order Request - Measure E Series 1 Improvements - Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:

Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 03 Rough Carpentry
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Westpark Elementary School No. WP03-01
Reason: Cost to provide modified soffit framing above the teaching walls in phase 4, phase 5, and phase 6 where existing soffit do not exist.
Amount: $19,547.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $54,542.00 or 0.35% of the project.   The new total of all contract amounts shall be $15,700,110.00.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$19,547.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $19,547.00 at the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $19,547.00 at the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
22.i. Change Order Requests - Measure E Series 1 Improvements Science Lab Modernization/Expansion Projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order
Bid Package No.: 02 Concrete
Contractor: K.A.R. Construction, Inc.
Requested by: District
Site: Sierra Vista Middle School No. SV02-001
Reason: Remove landscape and irrigation from scope of work.
Amount: < $47,470.00 >

Site: South Lake Middle School No. SL02-001
Reason: Remove landscape and irrigation from scope of work.
Amount: < $9,292.00 >

Site: Lakeside Middle School No. LS02-001
Reason: Remove landscape and irrigation from scope of work, and reduce concrete.
Amount: < $48,433.00 >

Site: Rancho San Joaquin Middle School No. RSJ02-001
Reason: Remove landscape and irrigation from scope of work.
Amount: < $16,665.00 >

Total Amount: < $121,860.00 >

Description: Change Order
Bid Package No.: 08 Flooring
Contractor: Riccardi Floor Covering, Inc.
Requested by: District
Site: Lakeside Middle School No. LS08-002
Reason: Patch and repair existing floors.
Amount: $5,200.00

Description: Change Order
Bid Package No.: 11 Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Site: Rancho San Joaquin Middle School No. RSJ11-001
Reason: Change specified underground cast iron waste pipe to schedule 40 piping.
Amount: < $1,741.00 >

Description: Change Order
Bid Package No.: 12 Electrical
Contractor: Mel Smith Electrical, Inc.
Requested by: District
Site: Lakeside Middle School No. LSJ12-001
Reason: Credit for deletion of 2” data conduits not needed.
Amount: < $3,135.00 >

The total contract amount awarded for the project to date is $12,878,606.00.  The total of all change orders is < $76,061.38 > or < 0.59% > of the project.   The new total of all contract amounts shall be $12,802,544.62.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
< $121,536.00 > Funding may be provided by various categories, including, but not limited to: Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $121,536.00 > at the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $121,536.00 > at the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
22.j. Change Order Request - Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only)
Rationale:
Certain modifications were issued during the construction phase of the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village and Portola Springs Elementary Schools) project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order No. 1
Bid Package No.: 3 General Construction
Contractor: JRH Construction Company, Inc.
Requested by: District
Site: Beacon Park School
Reason: Credit for not painting buildings.
Amount: < $5,500.00 >

Site: Cypress Village Elementary School
Reason: Credit for unused allowance.
Amount: < $2,212.56 >

Site: Portola Springs Elementary School
Reason: Credit for unused allowance
Amount: < $2,959.81 >

Total Amount: < $10,672.37 >

The total contract amount awarded for the project to date is $1,801,750.00.  The total of all change orders is < $10,672.37 > or < .59% > of the project.  The new total of all contract amounts shall be $1,791,077.63.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
< $10,672.37 >

By Funding Source:

  • < $5,500.00 > Capital Facilities Fund – Fund 25 (To be reimbursed by Heritage Fields El Toro, LLC)
  • < $5,172.37 > Community Facilities District 09-1 and County School Facilities Fund – Fund 35
Recommended Motion:
Approve the listed change order in the deductive amount of < $10,672.37 > at the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only) project.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the deductive amount of < $10,672.37 > at the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only) project.  No change to the completion date.
22.k. Change Order Request - Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only)
Rationale:
Certain modifications were issued during the construction phase of the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs and Stonegate Elementary Schools) project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order No. 1
Bid Package No.: 3 General Construction
Contractor: JRH Construction Company, Inc.
Requested by: District
Site: Eastshore Elementary School ICCP
Reason: Credit for unused allowance.
Amount: < $10,753.32 >

The total contract amount awarded for the project to date is $938,548.00.  The total of all change orders is < $10,753.32 > or < 1.15% >% of the project.  The new total of all contract amounts shall be $927,794.68.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
< $10,753.32 > Special Reserve Fund for Capital Outlay Projects – Fund 40 (To be reimbursed to Irvine Child Care Project.)
Recommended Motion:
Approve the listed change order in the deductive amount of < $10,753.32 > at the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only) project.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the deductive amount of < $10,753.32 > at the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only) project.  No change to the completion date.
22.l. Change Order Request - Two (2) Relocatable Classroom Buildings and One (1) Relocatable Restroom Building Placed at Cypress Village Elementary School
Rationale:
On April 17, 2018, the Board of Education approved the purchase of two (2) 60’ x 32’ relocatable classroom buildings that will house two (2) classrooms in each building for a total of four (4) classrooms, and one (1) relocatable restroom building to be placed at Cypress Village Elementary School.  Certain modifications were issued during the manufacturing phase that require a change order to the contract.  A list of each item, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order

Description: Change Order No. 2
Contractor: Silver Creek Industries, Inc.
Requested by: District
Reason: Added cost for crane due to site conditions.
Amount: $11,586.86

The total contract amount awarded to date for Silver Creek Industries, Inc. is $687,103.50.  The total of all change orders is $15,549.24 or 2.26% of the project.   The new total of the contract shall be $702,652.74.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Financial Impact:
$11,586.86 Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
Recommended Motion:
Approve the listed change order in the amount of $11,586.86 to Silver Creek Industries, Inc. for the two (2) relocatable classroom buildings to be placed at Cypress Village Elementary School in summer 2018. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $11,586.86 to Silver Creek Industries, Inc. for the two (2) relocatable classroom buildings to be placed at Cypress Village Elementary School in summer 2018. No change to the completion date.
22.m. Notices of Completion - Cadence Park School Project
Rationale:

The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Cadence Park School project.

Bid Category

Contractor

Board Approval Date

No. 07 Roofing & Sheet Metal

Commercial Roofing Systems, Inc.

October 3, 2017

No. 12 Carpet, Resilient & Wood Flooring

Continental Flooring, Inc.

October 3, 2017

No. 13 Painting & Wall Covering

Borbon, Inc.

October 3, 2017

No. 16 Plumbing

Interpipe Contracting, Inc.

October 3, 2017

No. 17 HVAC

All Star Air Systems, Inc.

October 3, 2017

No. 18 Electrical & Low Voltage

RDM Electric Co., Inc.

October 3, 2017

No. 19 Site Concrete & AC Paving & Fine Grading

K.A.R. Construction, Inc.

October 3, 2017

These contracts are substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:

Accept the contracts of the listed contractors for the Cadence Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.

Quick Summary / Abstract:

Accept the contracts of the listed contractors for the Cadence Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.

22.n. Notice of Completion - Canyon View Elementary School Relocatable Replacement Phase 2 Project
Rationale:

The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Canyon View Elementary School Relocatable Replacement Phase 2 project.

Bid Category

Contractor

Board Approval Date

No. 1 General Construction

PCN3, Inc.

March 27, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Canyon View Elementary School Relocatable Replacement Phase 2 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Canyon View Elementary School Relocatable Replacement Phase 2 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22.o. Notices of Completion - Measure E Series 1 Improvements - Enclose Open Classroom/Modernization Projects
Rationale:

The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Measure E Series 1 Improvements – Enclose Open Classroom/Modernization projects.

Bid Category

Contractor

Board Approval Date

No. 06 Acoustical Ceiling & Wall Covering

Southcoast Acoustical Interiors, Inc.

May 23, 2017

No. 12 Electrical & Low Voltage

Kincaid Enterprises, Inc. dba American Electric Company

May 23, 2017

These contracts are substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:

Accept the contract of the listed contractors for the Measure E Series 1 Improvements – Enclose Open Classroom/Modernization projects as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.

Quick Summary / Abstract:

Accept the contract of the listed contractors for the Measure E Series 1 Improvements – Enclose Open Classroom/Modernization projects as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.

22.p. Notice of Completion - Three (3) Child Care Relocatable Buildings Placed at Eastshore, Stonegate, and Portola Springs Elementary Schools
Rationale:
On February 13, 2018, the Board of Education approved the purchase of three (3) 24’ x 40’ child care relocatable buildings from Silver Creek Industries, Inc., and placement at Eastshore, Stonegate, and Portola Springs Elementary Schools.

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.


IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:
Accept the purchase and placement of three (3) 24’ x 40’ child care relocatable buildings at Eastshore, Stonegate, and Portola Springs Elementary Schools as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the purchase and placement of three (3) 24’ x 40’ child care relocatable buildings at Eastshore, Stonegate, and Portola Springs Elementary Schools as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22.q. Notice of Completion - Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only)
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village Elementary School, and Portola Springs Elementary School) project.

Bid Category

Contractor

Board Approval Date

No. 2 General Construction

JRH Construction
Company, Inc.

May 29, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.


IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village Elementary School, and Portola Springs Elementary School) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Expansion Sites Only – Beacon Park School, Cypress Village Elementary School, and Portola Springs Elementary School) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22.r. Notice of Completion - Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only)
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs, and Stonegate Elementary Schools) project.

Bid Category

Contractor

Board Approval Date

No. 2 General Construction

JRH Construction Company, Inc.

May 29, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
December 11, 2018

 
Recommended Motion:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs, and Stonegate Elementary Schools) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Summer 2018 Relocatable Buildings at Multiple Sites (Irvine Child Care Project Sites Only – Eastshore, Portola Springs, and Stonegate Elementary Schools) project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
23. ITEMS REMOVED FROM THE CONSENT CALENDAR
24. ITEMS OF BUSINESS
24.a. Public Hearing - Resolution No. 18-19-25: Authorizing Dedication of an Easement to the Irvine Ranch Water District - Creekside High School - Roll Call
Rationale:
On November 13, 2018, the Board of Education adopted Resolution No. 18-19-24 giving notice of intent to grant an easement and right-of-way to the Irvine Ranch Water District (IRWD) in order to provide access, maintenance and repairs as necessary to the water pipeline servicing the Creekside High School site.  At this meeting, the required public hearing was scheduled to be conducted at the December 11, 2018 Board meeting.


IUSD/Fogarty/Okino
Board Agenda
December 11, 2018
 
Recommended Motion:
After conducting the public hearing and considering all public input, adopt Resolution No. 18-19-25 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water pipeline servicing the Creekside High School site.
Quick Summary / Abstract:
After conducting the public hearing and considering all public input, adopt Resolution No. 18-19-25 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water pipeline servicing the Creekside High School site.
Attachments:
Reso No 18-19-25 Intent to Grant Easement to IRWD at Creekside HS.attachment
24.b. Resolution No. 18-19-27: Authorization to Adopt and Approve the Joint Powers Authority Agreement Creating the Education Technology JPA - Roll Call
Rationale:
Software solutions and other technologies are vital to Irvine Unified School District’s (IUSD) educational program and administrative operations. IUSD is continually evaluating and implementing new technology to meet district needs.  Procurement processes for these solutions can be both costly and complex.   Currently, IUSD independently solicits and negotiates most technology agreements. Products are carefully reviewed to ensure high quality, competitive pricing, and compliance with privacy and other security requirements.  

School districts across the country face similar technology procurement challenges. Costs for the same educational software programs and equipment vary dramatically between districts. Contract terms, especially related to protection of student data, are also inconsistent.  Individual school districts have limited success in negotiating advantageous pricing and favorable contracts.  

IUSD and other school districts have a common need to streamline technology procurement and enforce strict standards for the protection and confidentiality of student information.  Title I, Division 7, Chapter 5, Article I (Section 6500 et seq.) of the Government Code of the State of California, authorizes the joint exercise by two or more public agencies of any power common to them as a Joint Powers Authority (JPA). A technology-focused JPA could save districts substantial costs and staff time through collective procurements and contract negotiations.  In partnership with other member districts, IUSD would benefit from consortium pricing discounts, pooled resources and shared expertise. 

IUSD staff recommends the Board authorize entering into a Joint Powers Agreement with Capistrano Unified School District (CUSD) to establish the Education Technology JPA for the purpose of procuring digital programs, curriculum, and technology equipment. Up to seven agencies may serve on the Board of the JPA, with up to four agencies sharing in the administrative responsibilities of the JPA as host agencies.  Other local educational agencies around the state and country will have the opportunity to become associate members of the JPA and access the digital products at the JPA negotiated prices, and participate in regional training based out of founding districts.

The JPA will negotiate competitively priced digital technology contracts for the benefit of the hosting districts and all JPA members, saving all member districts procurement expenses and ensuring that all products meet state and federal student data privacy laws. At the inception of the JPA, IUSD and other host agencies will assist in the selection and evaluation of products, procurement processes, communication and oversight of the JPA.  The law firm of Fagen, Friedman & Fulfrost LLP will serve as legal counsel for the JPA.  Each founding member shall contribute $10,000 to cover start-up expenses of the JPA, including website development, business operations costs, and legal fees. IUSD’s total cost and liability is limited to the $10,000 founding member contribution. 

Thereafter, IUSD anticipates the JPA will be self-sustaining.  Products procured through the JPA by associate members will include a modest markup to cover the operational costs of administering the JPA. The revenue will reimburse host agencies for procurement costs incurred on behalf of the JPA, and to provide services to member agencies.


IUSD/Ford
Board Agenda
December 11, 2018

Attachment

 
Financial Impact:
$10,000 for the start-up expenses of the JPA, including, but not limited to website creation and hosting, legal fees, and administrative expenses.  Unrestricted General Fund – Fund 01.

As the host district employing an Executive Director of the JPA, Irvine Unified School District would receive a portion of an administrative fee for JPA procurements to recover costs and provide services related to the JPA.

Recommended Motion:
Approve Irvine Unified School District's membership in the Education Technology JPA, a California Joint Powers Authority, and authorize the Assistant Superintendent of Business Services to execute the Joint Powers Authority Agreement with Capistrano Unified School District.
Quick Summary / Abstract:
Approve Irvine Unified School District's membership in the Education Technology JPA, a California Joint Powers Authority, and authorize the Assistant Superintendent of Business Services to execute the Joint Powers Authority Agreement with Capistrano Unified School District.
Attachments:
Res No 18-19-27 Education Technology JPA
24.c. First Reading - Proposed Revision to Board Policy 1312.3: Uniform Complaint Policy Was edited within 72 hours of the Meeting
Rationale:

The proposed revisions to Board Policy 1312.3: Uniform Complaint Policy, modify language to incorporate the most current terms and definitions and to ensure compliance with applicable laws.  


IUSD/Parham/Tuominen
Board Agenda
December 11, 2018

*Attachment updated 12-11-18


 
Recommended Motion:
Approve for first reading, proposed revisions Board Policy 1312.3: Uniform Complaint Policy.

Quick Summary / Abstract:
Approve for first reading, proposed revisions Board Policy 1312.3: Uniform Complaint Policy.

Attachments:
BP 1312.3 Uniform Complaint Policy
24.d. First Reading - Proposed Revision to Board Policy 6115: Special Days and Events
Rationale:
The proposed revisions and title change to Board Policy 6115: Special Days and Events, modify language to incorporate the most current terms and definitions and to ensure compliance with applicable laws.  

Change Board Policy title to:
Board Policy 6115: Commemorative Days, Events and Holiday Observances

 
IUSD/Parham
Board Agenda
December 11, 2018

Attachments
 
Recommended Motion:
Approve for first reading, proposed revisions Board Policy 6115: Commemorative Days, Events and Holiday Observances.

Quick Summary / Abstract:
Approve for first reading, proposed revisions Board Policy 6115: Commemorative Days, Events and Holiday Observances.


Attachments:
BP 6115 Special Days and Events
AR 6115 Holiday Observance
AR 6115.1 Student Particpation with Holiday Music
xAP 6115 Guidelines for Holiday Celebration in Schools
24.e. First Reading - Proposed Board Policy 6141.3: Recognition of Religious Beliefs and Customs
Rationale:
The proposed revisions and policy number change to Board Policy 6141.3: Recognition of Religious Beliefs and Customs, modify language to incorporate the most current terms and definitions and to ensure compliance with applicable laws.

Change Board Policy number to:
Board Policy 6141.2: Recognition of Religious Beliefs and Customs

 
IUSD/Parham
Board Agenda
December 11, 2018

Attachments

 
Recommended Motion:
Approve for first reading proposed Board Policy 6141.2: Recognition of Religious Beliefs and Customs.
Quick Summary / Abstract:
Approve for first reading proposed Board Policy 6141.2: Recognition of Religious Beliefs and Customs.
Attachments:
BP 6141.3 Recognition of Religious Beliefs and Customs
AR 6141.3 Teaching About Religion Versus Instructing in Religion
24.f. First Interim Report of 2018-19 (AB 1200, Chapter 1213, Statutes of 1991)
Rationale:
Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools.  This certification responds to the ability of each school district to meet its current and multi-year financial commitments.  The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually.  The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.

The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows: 

  • Positive Certification, Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
  • Qualified Certification, Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
  • Negative Certification, Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years. 

The General Fund is comprised of unrestricted and restricted funds.  Restricted funds are those dollars that are designated for specific programs.  Unrestricted funds are discretionary and are used for the general operations of the District.  

First Interim Budget Assumptions:

ADA Growth
546 Students
LCFF COLA
3.7%
LCFF "Gap" Funding Rate
100%
Basic Aid Funding
No
Step/Column Increase Certificated
2%
Step/Column Increase Classified
2%
(Transfer to Special Reserve Fund)
Redevelopment Monies (Tustin & Great Park)
$750,000

General Fund Unrestricted Revenue/Expense:

Revenue $ 326.9 million
Expense($ 269.4 million)
Contributions/Transfers($   58.8 million)
Change in Fund Balance
($     1.3 million)

General Fund Unrestricted Ending Balance:

Beginning Unrestricted Balance
 $ 44.0 million
Decrease in Fund Balance
($   1.3 million)
Ending Unrestricted Balance
 $  42.7 million

General Fund Unrestricted Ending Balance Components:

Revolving Cash
$   0.2 million
Stores$   0.4 million
2% Economic Uncertainties
$   8.1 million
Deferred LCAP Allocations
$   5.0 million
Contingency Reserve
$   4.7 million
Other Assignments
$ 24.3 million
Total$ 42.7 million

General Fund Unrestricted Contributions to Restricted Programs:

Within the Other Sources/Uses category are Contributions to Restricted Programs.  Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards.  Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.

General Fund Restricted Revenue/Expense:

Revenue
 $   63.4 million
Expense($ 128.8 million
Contributions/Transfers
 $   54.1 million
Change in Fund Balance
($   11.3 million)

General Fund Restricted Ending Balance:

Beginning Unrestricted Balance
 $ 13.7 million
Decrease in Fund Balance
($ 11.3 million)
Ending Unrestricted Balance
 $   2.4 million

Conclusion:

Based upon the information supporting the calculations included in the First Interim Report, the District is confident that it will be able to meet its multi-year obligations and therefore recommends the Board of Education certify a Positive First Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.


IUSD/Fogarty
Board Agenda
December 11, 2018

Attachment
 
Recommended Motion:
Certify the First Interim Report of 2018-19 as “Positive” based on information presented.
Quick Summary / Abstract:
Certify the First Interim Report of 2018-19 as “Positive” based on information presented.
Attachments:
First Interim 18-19 Summary
24.g. CSBA Delegate Assembly Nominations 2019 (Region 15)
Rationale:
The Delegate Assembly is the primary policy-making body of the California School Boards Association. Delegates adopt the Association's legislative platform, take positions on other critical education issues, elect the officers and directors, and adopt changes to the bylaws. Delegate Assembly members also serve as the liaison between the region's board members and the regional director, to enhance communication and foster collegiality within the region.

In accordance with CSBA bylaws, Board nominations for representatives to the CSBA Delegate Assembly are to be accepted by CSBA until January 7, 2019. CSBA delegates serve two year terms beginning April 1. Those elected in 2019 will serve through March 31, 2021.  

According to CSBA's Bylaws and Standing Rules when a district has reached or surpassed 30,000 ADA it is eligible to appoint one district board member to serve on CSBA's Delegate Assembly for a two-year term.

Member Brooks is serving in the first year of her fourth term which will expire March 31, 2020 (Nominated)
Member Glasky is serving in the first year of his first term which will expire March 31, 2020 (Appointed)
Member Wallin is serving in the first year of her eighth term which will expire March 31, 2020 (Nominated)

IUSD/Walker/Chavez
Board Agenda
December 11, 2018

 
Financial Impact:
Travel costs for Delegate Assembly meetings (two per year).
Recommended Motion:
For Board discussion and direction.  No additional direction required if not nominating additional Board Members.
Quick Summary / Abstract:
For Board discussion and direction.  No additional direction required if not nominating additional Board Members.
25. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
26. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
27. ADJOURNMENT
28. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
TBD

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (
www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: December 7, 2018, 12:24 PM

The resubmit was successful.