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Regular Meeting of the Board of Education
Irvine USD
November 15, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
Minutes:
Acting President Glasky called the meeting to order at 5:02 p.m.
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Minutes:
None.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.

Minutes:
The Board adjourned to closed session at 5:03 p.m.
3.a. Conference with Real Property Negotiator [Government Code Section 54956.8]
Quick Summary / Abstract:
Property: Approximately 13 acres of land located in the Great Park Neighborhood (former El Toro Marine Corp Base) area, more particularly, at the intersection of Modjeska and Benchmark, as well as Episode and Benchmark, bordered by Theme, Benchmark and Cadence in District 4 of the Great Park Neighborhoods in the City of Irvine, County of Orange, California ("Property")

Negotiating Parties: Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel ("Buyer"); and Five Point Communities, Inc., real property negotiators Lynn Jochim, Executive Vice President and Richard Leigh, Vice President Finance ("Seller").

Under Negotiation: Instruction to Buyer's real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Property.

Minutes:
The Board met with legal counsel to discuss negotiations relative to real property.
4. RECONVENE REGULAR MEETING - 6:30 PM
Minutes:
President Bokota reconvened the meeting at 6:31 p.m.
5. PLEDGE OF ALLEGIANCE / ROLL CALL
Minutes:
The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Suh.

Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham

Members Absent:
Sharon Wallin (excused)

Student Members Present:
Anneke Gustafson
Allie Hunter
Cara LeVasseur
Ethan Suh

Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Brianne Ford, Chief Technology Officer
Raianna Chavez, Executive Assistant to the Superintendent
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
Minutes:
President Bokota reported on the discussion in Closed Session.
7. APPROVAL OF MINUTES
Recommended Motion:
Approve the minutes of the following meeting(s), as presented:

October 18, 2016 - Regular Meeting
Actions:
Motion
Approve the minutes of the following meeting(s), as presented:

October 18, 2016 - Regular Meeting
Passed with a motion by Michael Parham and a second by Lauren Brooks.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Approve the minutes of the following meeting(s), as presented:

October 18, 2016 - Regular Meeting
Attachments:
Minutes - 101816
8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Actions:
Motion
Adopt agenda, as presented.

Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Adopt agenda, as presented.
9. SPECIAL PRESENTATIONS / RECOGNITIONS
9.a. Irvine Public Schools Foundation
Quick Summary / Abstract:
Neda Eaton, President and Chief Executive Officer
Minutes:
Neda Eaton, President and Chief Executive Officer of Irvine Public Schools Foundation, updated the Board regarding the IPSF annual campaign, noting the campaign is at the halfway point and has a goal to increase participation and awareness of how IPSF benefits IUSD and the deficiencies of IUSD’s financial needs. She thanked the City of Irvine for increasing their annual donation match program through Sunday, November 20 whereby, each dollar donated is matched by the City in a 2:1 match. She thanked Superintendent Walker for kicking off the Campaign with a personal email to District families in support of IPSF; she thanked principals for their help in helping to inform their communities about how IPSF funds are implemented at their various sites; and thanked the donors who have contributed to the annual campaign. She overviewed the various upcoming events. In closing, she thanked the Board Members and District staff who attended the IPSF gala.
9.b. Irvine Unified Council PTA
Quick Summary / Abstract:
Tracey Rinard, President

Minutes:
Kandie Schmeher, Vice President of Membership for Irvine Unified Council PTA, reported on the districtwide PTA membership campaign, noting that membership is on track to increase from last year with a current count of 11,626 members; with some schools utilizing themes like Star Wars and the Lego Movie in their membership drives. She reported that the Reflections competition is currently underway with a theme of “What is your story?” Entrees will be on display in the lobby at City Hall from January 20 through 26. In closing, she reported one of IUCPTA’s focus this year is health and safety. IUCPTA is helping to implement bike and internet safety programs, with the help of IPSF at the elementary level, CPR training at the middle school level, and are focusing on mental health at the high school level with two seminars currently scheduled.
10. SPECIAL REPORT
10.a. Next Generation Science Standards Instructional Shifts and Implementation
Quick Summary / Abstract:
Kristen Winn, Director of STEM

Minutes:
Kristen Winn, Director of STEM presented the Next Generation Science Standards (NGSS) implementation plan. She provided a history on the science standards, noting previously the standards were last updated in 1998. She reviewed the differences between the prior and new standards and the science conceptual shifts and goals of the new standards noting that engineering has been added as a new focus. She reviewed the transition timeline in aligning the curriculum, and the process the implementation committee took in developing course scope and sequences, as well as identifying resources.

Board members asked questions and stressed the importance of informing students and parents prior to full implementation.
11. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
Minutes:
Florizza Quilala addressed the Board regarding Columbus Grove Community Request for Woodbridge HS.

Mark Newgent addressed the Board regarding bullying.

Stephen Berger addressed the Board regarding Portola High School.

John Jaeger addressed the Board regarding Conflict of Interest, Election, Portola High School and Larry Agran.

Janelle Cranch and Teri Sorey expressed their gratitude and best wishes for retiring Board Member Michael Parham.
12. STUDENT BOARD MEMBER REPORTS
Minutes:
Student Board Members Gustafson in for Arasasingham, Hunter, LeVasseur, and Suh reported on school activities.
13. SUPERINTENDENT'S REPORT
Minutes:
Superintendent Walker extended his appreciation to the Ed Services staff for their work and efforts in planning the implementation of the new science standards. He extended his congratulations to IPSF for their gala, and for their efforts in communicating awareness regarding the underfunding IUSD is experiencing due to the new state funding model. He shared the success of the Great California Shakeout, and the work done by staff for emergency preparedness, adding that the district continues to refine and improve its practices. Further, he communicated the District Annual Survey has been extended to November 27, and expressed the importance for everyone to participate. To date, nearly 15,000 students, 3,000 parents, and 1,000 staff members have completed the survey. He congratulated Sierra Vista Middle School music teacher Henry Miller as a semifinalist for the Grammy Foundation. He shared the passage of Propositions 51 and 55, which will greatly benefit the District. He congratulated Paul Bokota, Lauren Brooks, and Betty Carroll on being elected to the School Board. In closing, he thanked retiring Board member Michal Parham for his 12 years of service and presented a token of appreciation on behalf of students, parents, staff, etc.
14. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
Minutes:
Board Members Bokota, Brooks, Glasky, and Parham reported on school visits, conference attendance and meeting participation.
15. CONSENT CALENDAR
Actions:
Motion
Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
Minutes:
Approve Consent Calendar Item Nos. 16.a. – 20.b.
16. CONSENT CALENDAR - Business Services
16.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00236174 through 00238006
District 50, CFD No. 01-1 - Numbers 00001730 through 00001731
District 44, CFD No. 86-1 - Numbers 00007177 through 00007253
District 41, Irvine Child Care Project - Numbers 00003243 through 00003250
Revolving Cash - Numbers 43958 through 44205


IUSD/Fogarty/Payton
Board Agenda
November 15, 2016

Attachment
 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
Check Register Report 11-15-2016
16.b. Contract Services Action Report 2016-17/06
Rationale:
AJ NOVICK GROUP, INC.
Consultant to provide online alcohol & drug awareness education classes to be offered as an option to students who are required to complete a course after being cited for Minor in Possession offenses.  This will provide an immediate and consistent intervention to students upon suspension.

November 16, 2016 – June 30, 2017
Budget No.: 0102562330-5810
O'Neill/Guidance Resources
Fee....................................................... not to exceed $10,000.00
Restricted General Fund

ALLIANT CONSULTING, INC.
Consultant to provide all required Labor Compliance monitoring with regard to the new Compliance Monitoring Unit requirements as designated by Assembly Bill 435 for the High School No. 5 project, Increment 1 and 2.
(Previously Board Approved June 24, 2014 and May 24, 2016.)

July 1, 2014 – June 30, 2017
Budget No.: 3570290185-6229
Okino/Construction & Facilities
Fee....................................................... not to exceed $129,250.00
Fee....................................................... not to exceed $144,250.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35

APPLIED BEST PRACTICES, LLC
Consultant to provide continuing disclosure consulting services in connection with the Measure E General Obligation Bonds.

November 16, 2016 – November 15, 2017
Budget No.: 2100569181-5810
Fogarty/Business Services
Fee....................................................... not to exceed $1,500.00
Building Fund – Fund 21

BUCKETFILLERS FOR LIFE
In alignment with PBIS, consultant to provide Bucketfillers assembly to College Park Elementary School and Northwood Elementary School students.  This program focuses on how and why students should treat themselves and others with positive, caring, accepting and kind behaviors.

November 17, 2016 – November 17, 2016
Gwyn/College Park Elementary School
Fee....................................................... not to exceed $835.00
Other: College Park Elementary School ASB

November 17, 2016 – November 17, 2016
Budget No.: 0114416010-5810
Keller/Northwood Elementary School
Fee....................................................... not to exceed $835.00
Unrestricted General Fund

COLBI TECHNOLOGIES, INC.
Consultant to provide web/phone support, application updates, training and consulting for AccountAbility Software.

December 14, 2016 – December 13, 2017
Budget No.: 0100564472-5831
Fogarty/Business Services
Fee....................................................... not to exceed $18,625.00
Community Facilities District - Multiple

DLR GROUP
Architect to provide architectural design services for improvements at Eastshore Elementary School and Venado Middle School.
(Previously Board Approved October 18, 2016)

October 19, 2016 – December 31, 2017
Okino/Construction & Facilities
Fee....................................................... not to exceed $705,000.00
Building Fund – Fund 21 / County School Facilities Fund – Fund 35

Requesting Additional Services to provide architectural and engineering services for the Eastshore Elementary School 2017 Relocatable Classroom project.

October 19, 2016 – December 31, 2017
Budget No.: 2112491085-6221 (Eastshore)
Okino/Construction & Facilities
Fee....................................................... not to exceed $316,500.00
Building Fund – Fund 21 / County School Facilities Fund – Fund 35

October 19, 2016 – December 31, 2017
Budget No.: 2151691085-6221 (Venado)
Okino/Construction & Facilities
Fee....................................................... not to exceed $388,500.00
Building Fund – Fund 21 / County School Facilities Fund – Fund 35

November 16, 2016 – December 31, 2017
Budget No.: 2500565085-6221
Okino/Construction & Facilities
Fee....................................................... not to exceed $27,000.00
Developer Fee – Fund 25

DOCUMENT TRACKING SERVICES, LLC
Consultant to provide a web-based application to assist the District with the completion and updating of school and district-level reports (SPSA, SARC, LCAP, LEAP) and provide Spanish, Korean and Mandarin translation services for 1 SARC.

December 15, 2016 – December 14, 2017
Budget No.: 0100904120-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $10,100.00
Unrestricted General Fund

EVALUMETRICS, INC.
Consultant to provide services related to processing of written Annual Survey Documents.

December 1, 2016 – December 1, 2017
Budget No.: 0100904120-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $3,500.00
Unrestricted General Fund

FACILITY INSPECTION SERVICES
Consultant to provide inspection services for 39 school facilities throughout the District for the FIT program.

November 16, 2016 – January 30, 2017
Budget No.: 0100505381-5630
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $15,260.00
Restricted General Fund

FIELDMAN, ROLAPP & ASSOCIATES, INC.
Consultant to provide independent financial advisory services in connection with the issuance of School Facilities Improvement District No. 1 of IUSD General Obligation Bonds, 2016 Election, Series 2016A.

July 1, 2016 – June 30, 2017
Budget No.: 4000564081-5810
Fogarty/Business Services
Fee....................................................... not to exceed $80,000.00
Special Reserve Fund – Fund 40

INTERNATIONAL PRINTING MUSEUM
Consultant to present information about Benjamin Franklin’s inventions and provide a hands on printing museum for 5th grade students at Santiago Hills Elementary School.

December 7, 2016 – December 7, 2016
Budget No.: 0114870010-5809
Ogden/Santiago Hills Elementary School
Fee....................................................... not to exceed $650.00
Other: Santiago Hills Elementary School Donations

IVES TRAINING & COMPLIANCE GROUP, INC.
Consultant to provide lift training to Theater Managers.

January 1, 2017 – February 28, 2017
Budget No.: 0100910641-5810
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $7,190.00
Unrestricted General Fund

MCKEEVER, SCOTT
Consultant to provide coaching services to the Jeffrey Trail Speech and Debate Team after school and at weekend tournaments as scheduled.

October 18, 2016 – June 9, 2017
Budget No.: 0150170010-5811
Georgino/Jeffrey Trail Middle School
Fee....................................................... not to exceed $15,000.00
Other: Jeffrey Trail Middle School Donations

NATIONAL TECHNICAL SYSTEMS (NTS)
As part of the IRVINE 01 CubeSat STEM Program, contractor will be responsible for obtaining the required safety certifications for launch into space through vibration and thermal-vacuum testing.

January 1, 2017 – April 1, 2017
Astor/University High School
Fee....................................................... not to exceed $5,000.00*
*Amount to be reimbursed by IPSF

NEARPOD
Consultant to provide curriculum software tool for STEM and ELA teachers for creating and curating interactive multimedia lessons with formative assessments.  Additionally, the software contains Digital Citizenship lessons and Virtual Reality field trips for all grade levels.

November 1, 2016 – February 1, 2020
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $108,000.00
Restricted General Fund

SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCCD)
The 2016-2017 State Budget appropriated $500 million to the California Community College Chancellor’s Office (CCCCO) and the California Department of Education to allocate funding for adult education. The funds will be provided to eligible consortia for the purpose of implementing regional plans for adult education. The intent of the Adult Education Block Grant (AEBG) was to expand and improve the provision of adult education via these consortia. To engage in activities that support the South Orange County Regional Consortium’s (SOCRC) state-approved plan for serving adult students in the region through the following program areas:
  1. Programs in elementary and secondary basic skills, including programs leading to a high school diploma or high school equivalency certificate.
  2. Programs for immigrants eligible for educational services in citizenship, English as a second language, and workforce preparation.
  3. Programs for adults, including, but not limited to, older adults, that are primarily related to entry or reentry into the workforce.
  4. Programs for adults, including, but not limited to, older adults, that are primarily designed to develop knowledge and skills to assist elementary and secondary school children to succeed academically in school.
  5. Programs for adults with disabilities.
  6. Programs in career technical education that are short term in nature and have high employment potential.
  7. Programs offering pre-apprenticeship training activities conducted in coordination with one or more apprenticeship programs approved by the Division of Apprenticeship Standards for the occupation and geographic area.

July 1, 2016 – June 30, 2017
Budget No.: 1100514000-8699
Roberts/Creekside Education Center
Anticipated Income.................................. not to exceed $300,000.00
Unrestricted General Fund

SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide a geotechnical investigation report for the Stone Creek Elementary School Design Lab Addition project.

November 16, 2016 – December 31, 2016
Budget No.: 2115291085-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,130.00
Building Fund – Fund 21

STEINHORN, JULY
In partnership with the IUSD Employee Well-Being Program, consultant to provide one 2-hour A Woman’s Right self-defense and personal safety seminar to IUSD employees.

December 1, 2016 – December 1, 2016
Bayne/Risk Management
Fee....................................................... not to exceed $500.00*
*Amount paid directly by Blue Shield of California

THINKING MAPS, INC.
Consultant to provide Thinking Maps training on the Write from the Beginning Program Direct Teacher Training K-5 Narrative for teachers at Brywood, College Park, Cypress Village, Eastshore, Stone Creek, and Turtle Rock Elementary Schools. Write from the Beginning is a comprehensive writing program for students K-12 that establishes a common focus and shared accountability for school wide-writing performance.

February 8, 2017 – February 15, 2017
Budget No.: 0111012524-5811
Ramirez/Brywood
Fee....................................................... not to exceed $300.00
Unrestricted General Fund

February 8, 2017 – February 15-2017
Budget No.: 0111213810-5811
Gwyn/College Park Elementary School
Fee....................................................... not to exceed $300.00
Unrestricted General Fund

February 8, 2017 – February 15-2017
Budget No.: 0111812510-5811
Beal/Cypress Village Elementary School
Fee....................................................... not to exceed $300.00
Unrestricted General Fund

February 8, 2017 – February 15-2017
Budget No.: 0112420610-5811
Kadam/Eastshore Elementary School
Fee....................................................... not to exceed $300.00
Restricted General Fund

February 8, 2017 – February 15-2017
Budget No.: 0115212524-5811
Berumen/Stone Creek Elementary School
Fee....................................................... not to exceed $300.00
Unrestricted General Fund

February 8, 2017 – February 15-2017
Budget No.: 0115613810-5811
Catabijan/Turtle Rock Elementary School
Fee....................................................... not to exceed $300.00
Unrestricted General Fund

VAVRINEK, TRINE, DAY & CO., LLP
Consultant to provide the District with support services during the months of December, January and February as needed while transitioning key positions in the Business Office.

December 1, 2016 – February 28, 2017
Budget No.: 0100503272-5811
Fogarty/Business Services
Fee....................................................... not to exceed $40,000.00
Unrestricted General Fund

VOXDJS, INC.
Consultant to provide entertainment for school dance/event at Venado Middle School.

November 18, 2016 – November 18, 2016
Torres/Venado Middle School
Fee....................................................... not to exceed $645.00
Other: Venado Middle School ASB

VOYAGERS BIBLE CHURCH
Consultant to provide facility use for Sentinel Awards event.

May 23, 2017 – May 23, 2017
Budget No.: 0161212527-5810
Krebs/Woodbridge High School
Fee....................................................... not to exceed $1,150.00
Unrestricted General Fund

WESTERN YOUTH SERVICES
Consultant to provide information workshops and outreach and engagement mental health services for students, staff and families at IUSD school sites at no cost.

November 16, 2016 – June 10, 2017
DiScala/Education Services
Fee....................................................... not to exceed $0.00

WITH HOPE FOUNDATION
Consultant to provide a presentation to Woodbridge High School Students regarding suicide prevention and education.

November 3, 2016 – June 30, 2017
Budget No.: 0161212510-5810
Krebs/Woodbridge High School
Fee....................................................... not to exceed $600.00
Unrestricted General Fund


IUSD/Fogarty/Payton
Board Agenda
November 15, 2016

 
Financial Impact:
Community Facilities District – not to exceed $33,625.00
Building Fund – not to exceed $6,630.00
Developer Fee Fund – not to exceed $27,000.00
Restricted General Fund - not to exceed $133,560.00
Restricted General Fund – not to exceed $5,000.00* *Amount to be reimbursed by Irvine Public Schools Foundation
Self-Reserve Fund – not to exceed $500.00* *Amount to be paid directly by Blue Shield of California
Special Reserve Fund – not to exceed $80,000.00
Unrestricted General Fund – not to exceed $64,875.00
Other Funds - ASB and/or Donations – not to exceed $17,130.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2016-17/06, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2016-17/06, as submitted.
16.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
November 15, 2016

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated November 7, 2016.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated November 7, 2016.
Attachments:
Purchase Order Detail Report 11-15-2016
16.d. Authorize the Extension of California Multiple Award Schedule (CMAS) Contract for Video Surveillance Hardware, Software and Maintenance
Rationale:
The District has a need for an effective and centrally managed security system that integrates with IUSD's current technology systems. Surveillance hardware and software will be purchased on an as needed basis, either to install new, upgrade or replace existing equipment.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS awarded Base GSA Schedule No. GS-07F-9671S, CMAS Contract No. 3-16-84-0052A to Blue Violet Networks, LLC. IUSD approved the utilization of this Contract at the July 12, 2016 Board Meeting, with the term through November 30, 2016.

CMAS Contract No. 3-16-84-0052A Supplement No. 1 has been extended with Blue Violet Networks, LLC through November 30, 2021. GSA Schedule No. GS-07F-9671S Mod # PO-0108 has an extended term of September 1, 2016 through August 31, 2021. The CMAS contract term incorporates an extension of three (3) months beyond the expiration of the base GSA contract.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 3-16-84-0052A Supplement No. 1 with Blue Violet Networks, LLC for the purchase and warranty of video surveillance hardware, maintenance, software and software maintenance as a product.


IUSD/Fogarty/Bayne/Ragas
Board Agenda
November 15, 2016
 
Financial Impact:
Approximately $200,000.00 - Unrestricted General Fund/Campus Safety
Recommended Motion:
Authorize the utilization of CMAS Contract No. 3-16-84-0052A Supplement No. 1 with Blue Violet Networks, LLC for the purchase and warranty of video surveillance hardware, maintenance, software and software maintenance as a product through November 30, 2021.
Quick Summary / Abstract:
Authorize the utilization of CMAS Contract No. 3-16-84-0052A Supplement No. 1 with Blue Violet Networks, LLC for the purchase and warranty of video surveillance hardware, maintenance, software and software maintenance as a product through November 30, 2021.
16.e. Receive Bids/Award Contracts for Bid No. 16/17-01NS, Kitchen Equipment & Accessories
Rationale:
Nutrition Services and Culinary Arts have an ongoing need to purchase kitchen equipment and accessories throughout the school year.

The bid was advertised as required per Public Contract Code on October 10 and October 17, 2016.  A bid due date of October 31, 2016 at 11:00 am was set; nine (9) vendors responded to the call for bids.

The bids received were evaluated by Purchasing staff to ensure adherence to District specifications and responsiveness according to Public Contract Code. District staff has reviewed the pricing on the bid and found them to be competitive.

The following seven (7) vendors have been determined to be the lowest qualified and responsive bidders:

Action Sales
Chefs' Toys
Douglas Equipment
East Bay Restaurant Supply
F.S.E., Inc.
Plastic Package, Inc.
Sunrise Packaging Products, Inc.

The attached Bid Matrix identifies items awarded to each qualified and responsive bidder.

Two (2) vendors, Kamran and Company, Inc. and Platinum Packaging Group, submitted bids that were found to be incomplete; therefore, the vendors have been deemed non-responsive.

East Bay Restaurant Supply made a clerical error on item No. 31, freezer cabinet (G.A. Systems - F3) and has requested to withdraw their pricing for that item; therefore, it has been awarded to the next lowest responsive bidder.

The following bid line items received no bids and were therefore removed from the bid: Equipment - No. 56, Accessories - Nos. 78a, 79a, 80a, 81a, 82a, 83a, 84a, 85a, 86a, 87a, 88 and Catalog Percentage Discounts - Nos. 107, 108 and 109.

The initial term of the contract is January 1, 2017 through December 31, 2017 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
November 15, 2016

Attachment

 
Financial Impact:
Funding may be provided from several categories, including, but not limited to: General Fund, County School Facilities Fund, CFD, Developer Fees, and Special Reserves.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award contracts for Bid No. 16/17-01NS, Kitchen Equipment & Accessories to the vendors outlined in the attached Bid Matrix, effective January 1, 2017 through December 31, 2017.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award contracts for Bid No. 16/17-01NS, Kitchen Equipment & Accessories to the vendors outlined in the attached Bid Matrix, effective January 1, 2017 through December 31, 2017.
Attachments:
Bid No. 16/17-01NS, Kitchen Equipment & Accessories - Bid Matrix
17. CONSENT CALENDAR - Education Services
17.a. Annual Submission of the Single Plan for Student Achievement Plans for 2016-17 School Year
Rationale:
All schools in the Irvine Unified School District receive some state and federal funding to support teaching and learning opportunities at the site level. A prerequisite for receiving funds is the annual submission of the Single Plan for Student Achievement (SPSA) which addresses the steps taken by the school to raise the academic performance of students and improve the school’s educational program. In addition, the SPSA must also describe how the site is utilizing these state and federal funds to directly support these goals.

The SPSA has targets that focus on the District-wide Goal: Students and staff will demonstrate intellectual risk taking and embrace error as an integral part of the learning process. Additionally, student impact statements are included for each target that describes how instruction will change and what evidence the school will accept that the target was met. These targets are written with measurable, achievable, relevant and time-related outcomes. Specifically, targets focus on groups and subgroups of students with the school identified as needing models of intervention to meet standards or acceleration for those students exceeding standards.

Each year, schools are asked to revise and make current targets so that the SPSAs are dynamic and reflect the current academic efforts. Professional growth and Continuous Improvement Effort are identified in each SPSA.

Middle and elementary schools use the SPSA to focus their instruction for each academic year. At the high school level, the SPSA also serves as the focal point for accreditation reviews by the Western Association of Schools and Colleges (WASC). School Site Councils at all levels approve the SPSA and accompanying budgets. Based on the work of the Continuous Improvement Council, homework plans have been reviewed and updated for 2016-17.

The SPSA will be implemented during the 2016-17 school year. In many cases, certain targets are implemented over multiple years.


IUSD/Parham/Schlichting
Board Agenda
November 15, 2016

 
Recommended Motion:
Approve the annual submission of SPSA plans for 2016-17.
Quick Summary / Abstract:
Approve the annual submission of SPSA plans for 2016-17.
17.b. Participation in Outdoor Education Science Camps for the 2016-17 School Year
Rationale:
Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.

The following school is scheduled to attend:

School

# of Days

Cost Per Student

Camp

Stonegate

5

$260

Camp High Trails


IUSD/Parham/Machesky
Board Agenda
November 15, 2016

 
Recommended Motion:
Authorize the Assistant Superintendent, Business Services, to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following school:

Stonegate

Quick Summary / Abstract:
Authorize the Assistant Superintendent, Business Services, to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following school:

Stonegate

17.c. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program.  If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided.  The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval.  These trips fall within district overnight field trip restrictions.  District liability will apply.


IUSD/Parham
Board Agenda
November 15, 2016

Attachment

 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips Attach
18. CONSENT CALENDAR - Human Resources
18.a. Certificated Personnel Action Report 2016-17/06
Rationale:
The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.


IUDS/O'Donovan/Krumes
Board Agenda
November 15, 2016

Attachment
 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2016-17/06 as submitted for Employment.
Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2016-17/06 as submitted for Employment.
Attachments:
Certificated Personnel Action Report 2016-17/06
18.b. Classified Personnel Action Report 2016-17/06
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.


IUSD/O'Donovan/Baum
Board Agenda
November 15, 2016

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2016-17/06 as submitted for Employment and Retirements.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2016-17/06 as submitted for Employment and Retirements.
Attachments:
Classified Personnel Action Report 2016-17/06
19. CONSENT CALENDAR - Special Education
19.a. Payment for Nonpublic School/Agency Services for Special Education
Rationale:
The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
November 15, 2016
 
Financial Impact:
$234,106.21 for the 2016-17 school year in special education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
19.b. Payment in Accordance with the Terms of the Settlement Agreement(s)
Rationale:
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
November 15, 2016
 
Financial Impact:
$17,750.00 special education related services.
Recommended Motion:
Approve agreement to settle five case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
Quick Summary / Abstract:
Approve agreement to settle five case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
20. CONSENT CALENDAR - Superintendent
20.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:

Event:  MCS Software User Group Agenda
Location:  Westminster, CO
Dates:  November 2-3, 2016
Attendees:  Meghan North and Rachelle Wiseman
Cost: $1,435.66
Budget: 1300568039-5210

Event:  Student Visit at RTC
Location:  Layton, UT
Dates:  November 13-17, 2016
Attendees:  Lara Pascoe and Neha Saluja
Cost:  $3,580.00
Budget:  0101757620-5210

Event: Annual Convention and World Languages Expo
Location: Boston, MA
Dates: November 18-20, 2016
Attendee: Su Young Yu
Cost: $430.00
Budget: 0160070010-5210

Event: Midwest Clinic
Location: Chicago, IL
Dates: December 14-17, 12-17, 2016 (previously approved 10/18/16)
Attendees: Monica Cummins
Cost: N/A
Budget: 010091341-5210


IUSD/Walker
Board Agenda
November 15, 2016

 
Recommended Motion:
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Meghan Norton and Rachelle Wiseman to Westminster, CO November 2-3, 2016, for $1,435.66;
2) Lara Pascoe and Neha Saluja to Layton, UT November 13-17, 2016, for $3,580.00;
3) Su Young Yu to Boston, MA November 18-20, 2016, for $430.00;
4) Monica Cummins to Chicago, IL December 12-17, 2016, at no cost to district.
Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Meghan Norton and Rachelle Wiseman to Westminster, CO November 2-3, 2016, for $1,435.66;
2) Lara Pascoe and Neha Saluja to Layton, UT November 13-17, 2016, for $3,580.00;
3) Su Young Yu to Boston, MA November 18-20, 2016, for $430.00;
4) Monica Cummins to Chicago, IL December 12-17, 2016, at no cost to district.
20.b. Gifts
Rationale:
The site listed has been offered the following gift:

School: Canyon View Elementary School
Donation: Used Yamaha piano with estimated value of $3,000.00
Donor: Mr. and Mrs. Sogolow


IUSD/Walker
Board Agenda
November 15, 2016

 
Recommended Motion:
Accept gift(s) to the District, as listed.
Quick Summary / Abstract:
Accept gift(s) to the District, as listed.
21. FACILITIES CONSENT CALENDAR
Actions:
Motion
Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
Minutes:
Approve Facilities Consent Calendar Item Nos. 21.a. – 21.m.
21.a. Architectural Design Services for the Modernization and New Construction (Measure E Improvements) at Brywood Elementary School and Meadow Park Elementary School
Rationale:
School Facilities Improvement Bond Measure E Series 1 project list includes the modernization and new construction of music classrooms at Brywood Elementary School and Meadow Park Elementary School.  Both schools are over twenty-five (25) years of age and require full modernizations to extend the longevity of the facilities and upgrade the building systems to current building code requirements.  Additionally, the initial planning and educational specifications considerations will evaluate the following:
  1. Improve the use of the existing hallways shared within each classroom cluster to better support student collaboration and small group instruction.
  2. Reconfigure a space near the campus “hub” to support the learning center and student support services function.
  3. Evaluate Special Education classroom placement, amenities and access to occupational and physical therapy room.
  4. Construct new music classroom.
  5. Evaluate the re-envisioning of the Library Media Center and MPR spaces to support the Innovation and Design Lab functions.
  6. Evaluate the existing food service spaces against the educational specifications and propose design solutions to achieve these guidelines.
  7. Enclose the open classrooms from the interior hallways to improve safety and security and acoustic integrity between spaces.
These program elements will be confirmed during an early programming phase of the project with the site administration.  The architect’s scope-of-services will include architectural, structural, civil, mechanical, plumbing, and electrical engineering, kitchen design, acoustical design, audio/visual system design, door hardware, intrusion alarm, and landscape architecture design for the project.

On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms subsequent to a staff review of qualification statements for architectural services for upcoming projects.  Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to four (4) firms on October 14, 2016.  On October 31, four (4) firms submitted a response to the proposal.  The proposal review panel consisted of staff from Facilities Planning and Construction Services.  Two (2) client references were called which confirmed the high quality performance of the recommended firm.

Based on the firm’s experience with similar project types, both in cost and schedule, staff recommends Webb Cleff Architecture and Engineering (WC AE) to be retained for architectural design services for the modernization and new construction at Brywood Elementary School and Meadow Park Elementary School. WC AE are currently working on the Rancho San Joaquin Middle School Music Classroom remodel and have assisted in the placement and design of the modular classroom buildings at Cypress Village and Portola Springs Elementary Schools.  They are committed to delivering these projects within the District’s timeline and budget.  They have demonstrated to be a collaborative partner with the District in developing creative design solutions within budget limitations while still achieving the quality expected of District facilities.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Financial Impact:
$1,220,000.00 Fund 21 Building Fund and “Other District Funds”
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Webb Cleff Architecture and Engineering (WC AE) to be retained for architectural design services for the modernization and new construction at Brywood Elementary School and Meadow Park Elementary School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Webb Cleff Architecture and Engineering (WC AE) to be retained for architectural design services for the modernization and new construction at Brywood Elementary School and Meadow Park Elementary School.
21.b. Architectural Design Services for the Modernization (Measure E Improvements) at Irvine High School and University High School
Rationale:
School Facilities Improvement Bond Measure E Series 1 project list includes the modernization of two (2) Classroom Buildings at Irvine High School and one (1) Science Lab Building at University High School.  These buildings are over twenty-five (25) years of age and require full modernizations to extend the longevity of the facilities and upgrade the building systems to current building code requirements. The program elements will be confirmed during an early programming phase of the project with the site administration.  The architect will assist the District in the initial visioning, programming and capacity studies of the campus such that the final design aligns closely with the District's educational specifications. Services shall include structural, civil, mechanical, plumbing, and electrical engineering, fire sprinkler design (if existing), audio/visual system design, door hardware, and intrusion alarm for the project.  Both schools will require interim housing during construction.  The architect will plan the placement of these portables on the site, provide the design and engineering services to obtain agency approvals for this work.

On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms subsequent to a staff review of qualification statements for architectural services for upcoming projects.  Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to four (4) firms on October 14, 2016.  On October 31, three (3) firms submitted a response to the proposal.  The proposal review panel consisted of staff from Facilities Planning and Construction Services.  Two (2) client references were called which confirmed the high quality performance of the recommended firm.

Based on the firm’s experience working on modernization projects on these sites previously, staff recommends HMC Architects to be retained for architectural design services for the modernization of Irvine High School and University High School.  HMC Architects has extensive experience of the district high school educational specifications and material/design standards.  HMC Architects is committed to delivering these projects within the District’s timeline and budget.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Financial Impact:
$1,234,000.00 Fund 21 Building Fund and “Other District Funds”
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with HMC Architects to be retained for architectural design services for the modernization of two (2) Classroom Buildings at Irvine High School, one (1) Science Lab Building at University High School and interim housing to be used during the construction of the modernization of these buildings.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with HMC Architects to be retained for architectural design services for the modernization of two (2) Classroom Buildings at Irvine High School, one (1) Science Lab Building at University High School and interim housing to be used during the construction of the modernization of these buildings.
21.c. Architectural Design Services for the Modernization and New Construction (Measure E Improvements) at Westpark Elementary School and Springbrook Elementary School
Rationale:
School Facilities Improvement Bond Measure E Series 1 project list includes the modernization and new construction of music classrooms at Westpark Elementary School and Springbrook Elementary School. Both schools are over twenty-five (25) years of age and require full modernizations to extend the longevity of the facilities and upgrade the building systems to current building code requirements. Additionally, the initial planning and educational specification considerations will evaluate the following:
  1. Improve the use of the existing hallways shared within each classroom cluster to better support student collaboration and small group instruction.
  2. Reconfigure a space near the campus “hub” to support the learning center and student support services functions.
  3. Evaluate Special Education classroom placement, amenities and access to occupational and physical therapy room.
  4. Construct new music classrooms at Springbrook Elementary School.
  5. Evaluate the re-envisioning of the Library Media Center and MPR spaces to support the Innovation and Design Lab functions.
  6. Evaluate the existing food service spaces against the educational specifications and propose design solutions to achieve these guidelines.
  7. Enclose the open classrooms from the interior hallways to improve safety and security and acoustic integrity between spaces.

These program elements will be confirmed during an early programming phase of the project with the site administration. The architect’s scope-of-services will include architectural, structural, civil, mechanical, plumbing, and electrical engineering, kitchen design, acoustical design, audio/visual system design, door hardware, intrusion alarm, and landscape architecture design for the project. At Westpark Elementary School, the project requires interim housing on site during the construction. The architect will plan the placement of portables on the site, provide the design and engineering services to obtain agency approvals for this work.

On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms subsequent to a staff review of qualification statements for architectural services for upcoming projects. Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to four (4) firms on October 14, 2016. On October 31, three (3) firms submitted a response to the proposal. The proposal review panel consisted of staff from Facilities Planning and Construction Services. Two (2) client references were called which confirmed the high quality performance of the recommended firm.

Based on the firm’s experience with similar project types, both in cost and schedule, staff recommends Sprotte + Watson (S+W) Architecture and Planning to be retained for architectural design services for the modernization and new construction at Westpark Elementary School and Springbrook Elementary School. S+W is committed to delivering these projects within the District’s timeline and budget.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Financial Impact:
$1,488,000.00 Fund 21 Building Fund and “Other District Funds”
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Sprotte + Watson (S+W) Architecture and Planning to be retained for architectural design services for the modernization and new construction at Westpark Elementary School and Springbrook Elementary School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Sprotte + Watson (S+W) Architecture and Planning to be retained for architectural design services for the modernization and new construction at Westpark Elementary School and Springbrook Elementary School.
21.d. Architectural Design Services for a New Performing Arts Complex (Measure E Improvements) at Woodbridge High School
Rationale:
School Facilities Improvement Bond Measure E Series 1 project list includes a new Performing Arts Complex (PAC) located at Woodbridge High School (WHS). The current theater space is inadequately sized for the Visual Arts and Performing Arts (VAPA) programs. The new PAC will provide a larger audience capacity, state-of-the art systems, and specialized labs that will optimize the VAPA program educational opportunities at WHS. The initial proposed scope-of-work for this project includes the following program elements:
  1. Seven hundred (700) seat Theater, Lobby, Concessions, Ticket Booth, and Public Restrooms.
  2. Theater Support Spaces: Stage with fly loft, Orchestra Pit, Scene Shop, Prop and Costume Storage, Piano and Orchestra Shell Storage, Sound and Light Control Room and Green/Dressing Room and Student Restrooms.
  3. One (1) Dance Studio with Dressing Rooms and Storage.
  4. One (1) Drama Classroom (Black Box Theater) with Control Room, Equipment Storage and Staff Office.
  5. One (1) Design Lab with Storage and Workroom.
  6. One (1) Broadcast Studio with Control Room.
  7. One (1) Video Production Lab with Equipment Storage.
  8. One (1) Journalism Classroom with Storage and Workroom.
  9. Staff Collaborative Teaming Area with Workroom, Storage and Conference Room.

These program elements will be confirmed during an early programming phase of the project with the site administration and VAPA representatives. The architect’s scope-of-services will include architectural, structural, civil, mechanical, plumbing, and electrical engineering, fire sprinkler design, acoustic and theatrical design, audio/visual system design, door hardware, intrusion alarm, and landscape architecture design for the project.

On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms subsequent to a staff review of qualification statements for architectural services for upcoming projects. Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to seven (7) firms for WHS PAC project on October 4, 2016. On October 18, six (6) firms submitted a response to the proposal. On October 25, two (2) firms were invited to interview. The proposal and interview panel consisted of staff from Facilities Planning, Construction Services and Visual and Performing Arts.

Based on the firm’s experience with similar project types, both in cost and schedule, staff recommends SVA Architects to be retained for architectural design services for a new Performing Arts Complex at Woodbridge High School. SVA Architects and their consultant team members bring extensive Performing Arts Complex experience and will bring creative solutions to how this project integrates into the campus and the community. They are committed to delivering the project within the District’s timeline and budget.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Financial Impact:
$1,280,000.00 Fund 21 Building Fund and “Other District Funds”
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with SVA Architects for the Woodbridge High School Performing Arts Complex.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with SVA Architects for the Woodbridge High School Performing Arts Complex.
21.e. Recommend Pool of Firms for Construction Management Services for New Construction, Modernization, and Expansion ProjectsWas edited within 72 hours of the Meeting
Rationale:
On September 16, 2016, the Facilities Planning and Construction Services Department issued a Request for Qualifications (RFQ) to seek qualified construction management firms for New Construction, Modernization, and Expansion Projects.  It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects. 

Timeline

Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.

Last Date for RFI Submittal
09/30/2016
Issue Final Addendum, to Include RFI Responses    10/07/2016
Request for Qualifications Due Date 
10/14/2016
Notify Firms Approved for Interview 10/19/2016
Interview Short List Firms 10/26-27/2016

Construction Management Firms Solicited

The Facilities Planning and Construction Department distributed and published the RFQ on the District’s Facilities Planning and Construction Public Notices website.  Forty-one (41) firms requested and received the RFQ.

Grading Criteria and Results

Twenty-two (22) firms submitted a Statement of Qualifications.  The review panel consisted of three (3) members from Facilities Planning and Construction Services.  A scorecard was developed that was representative of the criteria identified in the RFQ.  The evaluation was based on the review of six (6) categories: Letter of Interest, Firm Qualifications & Experience, Firm Capacity & Methodology, References, Litigation History, and Specific Project Experience.  The firms that scored the highest were invited to an interview.

Short List Interviews and Results

Thirteen (13) firms were interviewed. Four (4) firms are currently working with the District and are identified with an asterisk (*) below. The interview panel consisted of four (4) members from Facilities Planning and Construction Services.  Each firm was evaluated on their responsiveness to information provided prior to the interview and to a series of questions developed by staff.

Based on their demonstrated qualifications and experiences, staff recommends all thirteen (13) firms be included within the pool. Furthermore, staff recommends separating the pool into three (3) service types to maximize each firm’s strengths and expertise:

  • Construction Manager overseeing multiple contractors (Construction Manager – Multi-Prime)
  • Construction Manager overseeing a single contractor (Construction Manager – Agent), and
  • Construction Manager providing individual(s) to assist staff (Construction Manager – Staff Augmentation).

Construction Manager – Multi-Prime

Construction Manager – Agent

Construction Manager –
Staff Augmentation

Balfour Beatty Construction*

Arcadis U.S., Inc.

Arcadis U.S., Inc.

Bernards*

Balfour Beatty Construction

Balfour Beatty Construction

C.W. Driver*

Bernards

Bernards

Erickson-Hall Construction

Cumming Construction Management, Inc.

C.W. Driver

Ledesma & Meyer Construction Co., Inc.

C.W. Driver

Cumming Construction Management, Inc.

Neff Construction, Inc.

Erickson-Hall Construction

Erickson-Hall Construction

TELACU Construction Management

Kitchell

Jacobs Project Management Co.

Tilden-Coil Constructors

TELACU Construction Management

Kitchell

 

Vanir Construction Management, Inc.

TELACU Construction Management

 

 

Vanir Construction Management, Inc.*

Requests for Proposals (RFP) will be issued by service type and on a project-by-project basis. 
Staff will bring forth construction manager recommendations at future Board Meetings.

IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Recommended Motion:
Approve the pool of Construction Management firms based on the results from the Request for Qualifications for Construction Management Services for New Construction, Modernization, and Expansion Projects.
Quick Summary / Abstract:
Approve the pool of Construction Management firms based on the results from the Request for Qualifications for Construction Management Services for New Construction, Modernization, and Expansion Projects.
21.f. Recommend Pool of Firms for Geotechnical and Soils Testing and Inspection Services for New Construction, Modernization, and Expansion Projects
Rationale:
Rationale (Description):

On October 5, 2016, Facilities Planning and Construction Services staff issued a Request for Qualifications (RFQ) to seek qualified geotechnical and soils testing and inspection firms for new Construction, Modernization, and Expansion Projects.  It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects. 

Timeline

Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.

  • Issuance of Request for Qualifications                    10/05/2016
  • Last Date for RFI Submittal/Clarification                 10/21/2016
  • Issue Addenda                                                        10/25/2016
  • Request for Qualifications Due Date                       10/28/2016

Geotechnical and Soils Testing and Inspection Consultants Solicited

The Facilities Planning and Construction Department distributed and also published the RFQ on the District’s Facilities Planning and Construction Public Notices website.  Thirty-one (31) firms requested and received the RFQ.

Grading Criteria and Results

The Facilities Planning and Construction Services Department received twenty-three (23) Statements of Qualifications.  The review panel for the District consisted of three (3) members from Facilities Planning and Construction Services.  A scorecard was developed that was representative of the criteria identified in the RFQ.  The evaluation was based on the review of three (3) categories: Responsiveness of the Proposal, Qualifications and Experience of Firm and Staff Proposed to Work on the Project, and References.

Staff is recommending the following fifteen (15) firms to be included in the Geotechnical and Soils Testing and Inspection Services pool:

Firm Name

1.        Advanced Geotechnical Solutions, Inc.
2.        Converse Consultants
3.        Earth Systems Southwest
4.        ENGEO
5.        Geo-Advantec Inc
6.        Geocon West, Inc.
7.        Group Delta  
8.        Kleinfelder
9.        Koury Engineering & Testing, Inc.
10.      Ninyo & Moore
11.      NMG Geotechnical, Inc.
12.      RMA Group
13.      SCST Engineering, Inc.
14.      Southwest Inspection & Testing, Inc.
15.      Twining Consulting, Inc.

Requests for Proposals (RFP) will be issued on a project by project basis.  Staff will bring forth recommendations at future Board meetings.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Recommended Motion:
Approve the pool of geotechnical and soils testing and inspection firms based on the results from the Request for Qualifications for Geotechnical and Soils Testing and Inspection Services for new Construction, Modernization, and Expansion Projects.
Quick Summary / Abstract:
Approve the pool of geotechnical and soils testing and inspection firms based on the results from the Request for Qualifications for Geotechnical and Soils Testing and Inspection Services for new Construction, Modernization, and Expansion Projects.
21.g. Recommend Pool of Firms for Environmental Consulting Services for New Construction, Modernization, and Expansion Projects
Rationale:
On October 5, 2016, the Facilities Planning and Construction Services Department issued a Request for Qualifications (RFQ) to seek qualified environmental consulting firms for new Construction, Modernization, and Expansion Projects.  It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects. 

Timeline

Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.

  • Issuance of Request for Qualifications 10/05/2016
  • Last Date for RFI Submittal/Clarification 10/21/2016
  • Issue Addenda 10/25/2016
  • Request for Qualifications Due Date 10/28/2016

Environmental Consultants Solicited

The Facilities Planning and Construction Department distributed and also published the RFQ on the District’s Facilities Planning and Construction Public Notices website.  Nineteen (19) firms requested and received the RFQ.

Grading Criteria and Results

The Facilities Planning and Construction Services Department received sixteen (16) Statements of Qualifications.  The review panel for the District consisted of three (3) members from Facilities Planning and Construction Services.  A scorecard was developed that was representative of the criteria identified in the RFQ.  The evaluation was based on the review of three (3) categories: Responsiveness of the Proposal, Qualifications and Experience of Firm and Staff Proposed to Work on the Project, and References.

Staff is recommending the following ten (10) firms to be included in the Environmental Consulting Services pool:

Firms

1.        A-Tech Consulting, Inc. 
2.        Alta Environmental
3.        Bainbridge Environmental Consultants, Inc.
4.        Clark, Seif, Clark, Inc.
5.        Converse Consultants
6.        ENCORP
7.        Group Delta
8.        HazMat Doc
9.        Millennium Consulting Associates
10.      Ninyo & Moore         

Requests for Proposals (RFP) will be issued on a project by project basis.  Staff will bring forth recommendations at future Board Meetings.

IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Recommended Motion:
Approve the pool of environmental consulting firms based on the results from the Request for Qualifications for Environmental Consulting Services for new Construction, Modernization, and Expansion Projects.
Quick Summary / Abstract:
Approve the pool of environmental consulting firms based on the results from the Request for Qualifications for Environmental Consulting Services for new Construction, Modernization, and Expansion Projects.

21.h. Recommend Pool of Firms for Survey Services for New Construction, Modernization, and Expansion Projects
Rationale:
On September 16, 2016, the Facilities Planning and Construction Services Department issued a Request for Qualifications (RFQ) to seek qualified survey firms for new Construction, Modernization, and Expansion Projects.  It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects. 

Timeline

Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.

  • Issuance of Request for Qualifications                    09/16/2016
  • Last Date for RFI Submittal/Clarification                 10/07/2016
  • Request for Qualifications Due Date                       10/14/2016

Survey Consultants Solicited

The Facilities Planning and Construction Department distributed and published the RFQ on the District’s Facilities Planning and Construction Public Notices website.  Twelve (12) firms requested and received the RFQ.

Grading Criteria and Results

The Facilities Planning and Construction Services Department received ten (10) Statements of Qualifications.  The review panel for the District consisted of three (3) members from Facilities Planning and Construction Services.  A scorecard was developed that was representative of the criteria identified in the RFQ.  The evaluation was based on the review of three (3) categories: Responsiveness of the Proposal, Qualifications and Experience of Firm and Staff Proposed to Work on the Project, and References.

Staff is recommending the following eight (8) firms to be included in the Survey Services pool:

Firm Name

1.        BKF Engineers
2.        Culver Group
3.        Fusco Engineering, Inc.
4.        Guida Surveying, Inc.
5.        Hunsaker & Associates Irvine, Inc.
6.        JL Surveying, Inc.
7.        Stantec Consulting Services, Inc.     
8.        Tait & Associates, Inc.

Requests for Proposals (RFP) will be issued on a project by project basis.  Staff will bring forth recommendations at future Board Meetings.

IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Recommended Motion:
Approve the pool of survey firms based on the results from the Request for Qualifications for Survey Services for new Construction, Modernization, and Expansion Projects.
Quick Summary / Abstract:
Approve the pool of survey firms based on the results from the Request for Qualifications for Survey Services for new Construction, Modernization, and Expansion Projects.
21.i. Authorization to Utilize the California Department of General Services-California Multiple Award Schedule (CMAS), Contract No. 4-07-51-0020A
Rationale:
There is a need for the placement of grounds equipment at school sites currently under construction and for future projects.

District staff is requesting the Board of Education authorization to utilize the California Department of General Services Procurement Division awarded contracts known as the California Multiple Award Schedule (CMAS) Contract No. 4-07-51-0020A, for purchases in excess of the competitive bid limit (currently at $87,800), pursuant to Public Contract Code Section 10298, 10299 and 12100.

District Staff has reviewed the CMAS pricing and finds these prices to be extremely competitive and awarded to:

Turf Star, Inc.
Effective: January 10, 2013 through November 30, 2017


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016
 
Financial Impact:
Funding may be provided by various categories, including, but not limited to: General Fund, County School Facilities Fund, Developer Fee's, CFD and Special Reserves.
Recommended Motion:
Authorize the use of CMAS Contract No. 4-07-51-0020A with Turf Star, Inc. for the purchase of Ground Equipment, effective: January 10, 2013 through November 30, 2017.
Quick Summary / Abstract:
Authorize the use of CMAS Contract No. 4-07-51-0020A with Turf Star, Inc. for the purchase of Ground Equipment, effective: January 10, 2013 through November 30, 2017.
21.j. Change Order Requests - Beacon Park School Project
Rationale:
Certain modifications were required during the construction phase of the Beacon Park School project, which require a change order.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.

Change Orders

Description:  Change Order No. 2
Bid Package:  No. 4 Concrete, Masonry, and Waterproofing
Contractor:  Bogh Engineering Inc.
Requested by:  District
Reason:  Add to Increase Footing Depth Adjacent to Grease Interceptor at Bldg. B, Install Two (2) Planter Walls at Added Drinking Fountain at Bldg. A,  Drill and Epoxy Reinforcing Dowels for Relocated Electrical Enclosure Doors, Deepen Footings at Canopy Where Storm Drain Conflicts With Footing, Place Concrete Caps at Light Bollards, Add Radius Seat Wall at Heritage Tree, Modify Ramp to Comply with ADA Requirements at Corner of Cultivate and Paramount
Amount:  $29,572.00

Description:  Change Order No. 1
Bid Package:  No. 5 Metal Fence & Gates
Contractor:  Bogh Engineering Inc.
Requested by:  District
Reason:  Modify Ornamental Fencing around Fire Water Post Indicator Valve South of Building C4
Amount:  $1,882.00

Description:  Change Order No. 1
Bid Package:  No. 12 Doors & Hardware
Contractor:  Inland Building Construction Companies, Inc.
Requested by:  District
Reason:  Door Modifications at Utility Enclosure, Upgrade Window to Ninety Minute Fire Rating, Provide Door Thresholds at Door Openings B10A, B11A, B19A and B20A, Set Forms for Concrete Caps at Light Bollards,  Provide Twelve (12) Lock Cores for Exterior Fencing
Amount:  $24,933.00

Description:  Change Order No. 2
Bid Package:  No. 15 Carpet and Resilient Flooring
Contractor:  Continental Flooring, Inc.
Requested by:  District
Reason:  Revised Multi-Purpose Room Wood Floor Sealer Product, Credit for Door Thresholds Not Installed 
Amount:  $1,217.00

Description:  Change Order No. 3
Bid Package:  No. 21 Electrical-Building, Site and Low Voltage
Contractor:  Gilbert & Stearns Inc.
Requested by:  District
Reason:  Relocate Lighting Conduit at Electrical Enclosure to Accommodate Relocated Doors, Add an Emergency Panic Button at the Admin Desk,  Install Self Luminous Exit Sign in Building C1 Library Hallway, Provide Data System Network Connectivity to the Exterior Clock Mounted on the Clock Tower,  Relocate DMX Plug at Stage.  Provide Electrical to Operate Food Service Exhaust Hood Controller, Revise Power Requirements for Dryer Located in Room C18,  Install Keyed Switch and Warning Light above Range Ovens at Two (2) Locations,  Relocate Three (3) Data Outlets in Building A,  Provide Programming to Integrate the Door Access Control System with the Intrusion System, Install Three (3) District Provided WAP’s at Gymnasium
Amount:  $12,384.00

Description:  Change Order No. 1
Bid Package:  No. 22 Asphalt Paving & Striping
Contractor:  Ben’s Asphalt Inc.
Requested by:  District
Reason:  Deduct Unused Unforeseen Allowance
Amount:  < $1,178.00 >

Description:  Change Order No. 1
Bid Package:  No. 24 General Construction - Gymnasium
Contractor:  Inland Building Construction Companies, Inc.
Requested by:  District
Reason:  Install Framing Support for Mechanical Unit at Gymnasium Roof Ridge,  Weld Checker Plates for Four (4) Side Court Backstops to Glulam Beam Support, Raise Previously Installed 9’ Ceiling to 10’ Ceiling in B04 and B05, Install Steggo Wrap Moisture Barrier under Gymnasium Flooring, Install Six (6) Door Louvers in Gymnasium,  Install Additional Framing Hardware at Gymnasium
Amount:  $18,190.00

The original total contract amount for this project is $29,801,317.00.  The total of all change orders is $600,655.00, or 2.02% of the project.  The new total contract amount shall be $30,401,972.00.

IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Financial Impact:
$87,000.00 County School Facilities Fund/Developer Fees (to be reimbursed by Heritage Fields El Toro, LLC)
Recommended Motion:
Approve the listed change orders in the amount of $87,000.00 at the Beacon Park School project. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $87,000.00 at the Beacon Park School project. No change to the completion date.
21.k. Change Order Requests - Portola High School
Rationale:
Certain modifications were required during the construction phase of the Portola High School project, which require a change order.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Orders

Description:  Change Order No. 2
Bid Package No.:  03-1 Structural Concrete
Contractor:  K.A.R. Construction, Inc.
Requested by:  District
Reason:  Add Slab Extension at Bldg. B
Amount:  $2,462.00

Description:  Change Order No. 8
Bid Package No.:  26-1 Electrical
Contractor:  RDM Electric, Inc.
Requested by:  District
Reason:  Install SCE Conduit, Vault and Pad
Amount:  $97,424.00

Description:  Change Order No. 6
Bid Package No.:  27-1 Low Voltage
Contractor:  Digital Networks Group, Inc.
Requested by:  District
Reason:  Video Production – AV Upgrades
Amount:  $7,710.00

Description:  Change Order No. 7
Bid Package No.:  32-2 Site Work
Contractor:  K.A.R. Construction, Inc.
Requested by:  District
Reason:  Install eighteen (18) Shade Structures and New Fire Lane Concrete, Add Truncated Domes and Bollards
Amount:  $63,303.00

The total contract amount awarded for the project to date is $121,243,315.75.  The total of all change orders is $3,740,217.00 or 3.08% of the project.   The new total of all contract amounts shall be $124,983,532.75.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Financial Impact:
$170,899.00 CFD 09-1
Recommended Motion:
Approve the listed change orders in the amount of $170,899.00 at the Portola High School project as listed in the Board report. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $170,899.00 at the Portola High School project as listed in the Board report. No change to the completion date.
21.l. Notices of Completion - Beacon Park School Project
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Beacon Park School project.

Bid Category

Contractor

Board Approval Date

No. 4 Concrete, Masonry, and Waterproofing

Bogh Engineering Inc.

February 17, 2015

No. 5 Metal Fence & Gates

Bogh Engineering Inc.

February 17, 2015

No. 12 Doors & Hardware

Inland Building Construction Companies, Inc.

February 17, 2015

No. 15 Carpet and Resilient Flooring

Continental Flooring, Inc.

February 17, 2015

No. 21 Electrical-Building, Site and Low Voltage

Gilbert & Stearns Inc.

February 17, 2015

No. 22 Asphalt Paving & Striping

Ben’s Asphalt Inc.

February 17, 2015

No. 24 General Construction - Gymnasium

Inland Building Construction Companies, Inc.

October 6, 2015

No. 25 Earthwork, Concrete, & Steel - Gymnasium

Bogh Engineering Inc.

October 6, 2015

No. 28 Plumbing & Fire Sprinkler - Gymnasium

JPI Development Group, Inc.

October 6, 2015


These contracts are substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the County of Orange Recorder’s Office.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016
 
Recommended Motion:
Accept the contracts of the listed contractors for the Beacon Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder's Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Beacon Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder's Office.

21.m. Notice of Completion - Portola High School
Rationale:
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Portola High School project.

Bid Category

Contractor

Board Approval Date

No. 11-1 Food Service

Kamran and Company, Inc.

June 23, 2015

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

 
Recommended Motion:
Accept the contract of the listed contractor for the Portola High School project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Portola High School project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22. ITEMS REMOVED FROM THE CONSENT CALENDAR
23. ITEMS OF BUSINESS
23.a. Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the Irvine Teachers Association
Rationale:
Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement.  Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.

Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification.  The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.

The attached Public Disclosure of the Collective Bargaining Agreement certifies that the District can meet the obligations of the Collective Bargaining Agreement.


IUSD/Fogarty
Board Agenda
November 15, 2016

Attachment

 
Financial Impact:
3.7% increase on the salary schedule and a 1.2% one-time off schedule for a total net fiscal impact of $8,054,016.00 for the 2016-17 school year.
Recommended Motion:
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) between the Irvine Unified School District and the Irvine Teachers Association.
Actions:
Motion
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) between the Irvine Unified School District and the Irvine Teachers Association.
Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) between the Irvine Unified School District and the Irvine Teachers Association.
Attachments:
ITA - AB 1200 Public Disclosure of Collective Bargaining
23.b. Ratification of Agreement Between the Irvine Unified School District and the Irvine Teachers Association for Salary, Benefits and Certain Contractual Language for 2016-17
Rationale:
The Irvine Unified School District and the Irvine Teachers Association met to negotiate wages and working conditions as required by the Educational Employment Relations Act (EERA) and as outlined in Government Code 3547.5. The terms of the Tentative Agreement settle contract matters for salary, benefits and enumerated articles listed blow for 2016-17.

The terms of the settlement will be made available to the public and to the County Office of Education, as required in accordance with AB 1200 (Statues of 1991, Chapter 1213) and Government Code 3547.5. The Tentative Agreement ratification process was scheduled by the Irvine Teachers Association membership from October 26, 2016 through November 2, 2016.

The following modifications to the Agreement with the Irvine Teachers Association are presented to the Board for approval for the 2016-17 school year:

Tentative Agreement

Article 10- Working Conditions

10.7.2 Effective July 1, 2016, the work year shall be one hundred eighty-six (186) days for all bargaining unit members, with the exception of counselors and library media specialist assigned to elementary schools, middle schools and comprehensive high schools and school nurses.

10.7.3 The work year for counselors and library media specialists assigned to elementary schools and middle school shall be one hundred eighty-seven (187) days. One (1) day shall be worked prior to the beginning of the 186-day work year.

10.7.4 The work year for counselors and library media specialist assigned to comprehensive high schools shall be one hundred ninety-two (192) days. Six (6) days shall be worked prior to the beginning of the 186-day work year.

10.7.5 The work year for school nurses shall be one hundred ninety-two (192) days. Six (6) days shall be worked prior to the beginning of the 186-day work year.

Article 12- Evaluation

12.5.3 Final Evaluation

12.5.3.1 A written evaluation shall be provided to the unit member not later than thirty (30) days before the last scheduled school day for the school year in which the evaluation takes place.

Article 17- Compensation and Related Benefits

17.1 Salary Schedule

17.1.1 Effective July 1, 2016, all elements of the current Salary Schedules shall be increased by 3.7%.

In addition, bargaining unit members who are employed by the District on February 1, 2017 shall receive a one-time 1.2% off-schedule payment calculated on the unit member's placement on the newly ratified 2016/17 salary schedule, to be paid in one (1) increment no later than the February 28, 2017 pay warrant. 

Enhancements to stipends, summer school program rates, the share rate and the hourly rate shall be effective upon ratification by both parties and shall not be retroactive.

17.1.3 Six thousand twenty-five dollars ($6,025) shall be added to the annual salary of all unit members who hold a Clinical Rehabilitation Services Credential and provide Speech and Language service in the District.

17.1.4 Eight thousand five hundred dollars ($8,500) shall be added to the annual salary of all unit members who hold a Clinical Rehabilitation Service Credential and a Speech pathology License and provide Speech and Language services in the District. 

17.8 Summer School/Intersession

17.8.1 Summer School/Intersession hourly rates shall be determined as follows:

Years of District Experience                            Rate of Pay

0-10 years                                                       $37.39/hr.
11-15 years                                                     $39.39/hr.
16 years +                                                       $41.71/hr.

17.9 Hourly Rate of Pay

17.9.1 the hourly rate shall be $37.39

Article 18- Benefits Management Board (BMB)

18.2 The District's contribution for health benefits shall be $10,143 per eligible unit member per benefit year unless modified through the provision of Article 18.2.1.  In addition, the District shall make a one-time contribution of $300,000 to the reserve fund of the Benefit Management Board for the 2016-17 school year.  The District's contribution shall be subject to annual negotiations.  

Article 19- Absences and Leaves

19.17 Catastrophic Leave Bank

19.17.1 Definitions

A "catastrophic illness or injury" shall be defined as a non-occupation, physical illness or injury that is expected to incapacitate the unit member for an extended period of time, and taking time off work creates a financial hardship for the unit member because he or she has exhausted all accumulated sick leave. 

19.17.5 Withdrawal from the Bank

19.17.5.1 bank participants shall us all of their accumulated sick leave before being eligible to withdraw from the Bank.

Appendix B-1- Athletic Stipends

Effective July 1, 2016, the allocation of base shares for the head coaches of tennis, golf, volleyball, water polo, and cross country shall be adjusted as follows:

Sport

Level

Base Shares

On-Campus Credit

No Coach Period

Tennis

Varsity Head

89

22

22

Golf

Varsity Head

89

22

22

Volleyball

Varsity Head

89

22

22

Water Polo

Varsity Head

89

22

22

Cross Country

Varsity Head

89

22

22


IUSD/O'Donovan
Board Agenda
November 15, 2016

Attachments

 
Financial Impact:
The cost of the adjustment to Article 17 Compensation and Related Benefits, Addendum B1 for coaching shares is $7,754,016 annually. The cost of the one-time contribution to the Benefits Management Board (BMB) for all bargaining groups, including Irvine Teachers Association (ITA), Irvine Supervisory Association (ISA), California School Employees Association (CSEA) and the Administrative Assistants to the Principal (AAP) and Irvine Administrators Association (IAA) is $300,000. The total cost of the Agreement is $8,054.016.
Recommended Motion:
Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2016-17.
Actions:
Motion
Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2016-17. Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Ratify the Tentative Agreement between the Irvine Unified School District and the Irvine Teachers Association for salary, benefits and certain contractual language for 2016-17.
Minutes:
Speaking to the topic: Teri Sorey, ITA President
Attachments:
Tentative Agreement
CE Salary Schedule
ES Counselor Media Salary Schedule
HS Counselor Media Salary Schedule
23.c. Public Disclosure of Collective Bargaining Agreement (AB 1200) Between the Irvine Unified School District and the Irvine Supervisory Association
Rationale:
Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement. Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.

Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification. The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.

The attached Public Disclosure of the Collective Bargaining Agreement certifies that the District can meet the obligations of the Collective Bargaining Agreement.


IUSD/Fogarty
Board Agenda
November 15, 2016

Attachment

 
Financial Impact:
3.7% increase on the salary schedule and a 1.2% one-time off schedule for a total net fiscal impact of $132,227.00 for the 2016-17 school year.
Recommended Motion:
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association.
Actions:
Motion
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. Passed with a motion by Ira Glasky and a second by Lauren Brooks.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association.
Attachments:
ISA - AB 1200 Public Disclosure of Collective Bargaining
23.d. Salary and Benefits Settlement with the Irvine Supervisory Association (ISA) for 2016-17
Rationale:
Following the Meet to Confer process with Irvine Unified School District (IUSD) and the Irvine Supervisory Association (ISA), the following modifications were agreed on by both parties and are presented to the Board for approval for 2016-17:

Article 7- Compensation and Related Benefits

7.2 Effective July 1, 2016, the salary schedule shall be increased by 3.7%.  In addition, there will be a one-time 1.2% off-schedule payment based on the new 2016-17 salary schedule.

7.8.1 Effective July 1, 2016, Supervisory employees shall be granted $50.76 per month beginning after six full years of service as a permanent classified employee and continuing each year until reaching a cumulative maximum of $609.12 per month (twelve increments).  Anniversary increments shall be prorated on the basis of hours worked in relation to full-time; for example, four hours of work would be 4/8 (50%) entitlement to the anniversary increment. 

This increase to longevity also includes the equivalent of a 0.5% increase to total compensation based on the 2015-16 salary schedule.

The increase to longevity pay for additional or overtime hours beyond the regular assignment for monthly supervisory employees will commence on December 1, 2016, pending Board approval of the Memorandum of Understanding (MOU).

IUSD/O'Donovan
Board Agenda
November 15, 2016

Attachment

 
Financial Impact:
The cost of 3.7% increase on the salary schedule and 1.2% one-time off-schedule is $132,227 for the 2016-17 school year.
Recommended Motion:
Approve the Memorandum of Understanding between the Irvine Unified School District and the Irvine Supervisory Association for compensation and related benefits for 2016-17.
Actions:
Motion
Approve the Memorandum of Understanding between the Irvine Unified School District and the Irvine Supervisory Association for compensation and related benefits for 2016-17. Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Approve the Memorandum of Understanding between the Irvine Unified School District and the Irvine Supervisory Association for compensation and related benefits for 2016-17.
Attachments:
MOU
23.e. Salary and Benefits Settlement with the Administrative Assistants to the Principals (AAP) for 2016-17
Rationale:
Following the Meet to Confer process with Irvine Unified School District (IUSD) and the Administrative Assistants to the Principal (AAP), the following modifications were agreed on by both parties and are presented to the Board for approval for 2016-17:

Article 4- Compensation

4.2 Effective July 1, 2016, the salary schedule shall be increased by 3.7%. In addition, there will be a one-time 1.2% off-schedule payment based on the new 2016-17 salary schedule, to be paid in one increment on the first available pay warrant.

4.4.1 effective July 1, 2016, Administrative Assistants to the principals shall be granted long-term longevity salary increase in the amount of $50.76 per month beginning after six (6) full years of service and satisfactory or better evaluations.  Such increases shall continue to be cumulative to a maximum of $507.60 per month.

This increase to longevity also includes the equivalent of a 0.5% increase to total compensation based on the 2015-16 salary schedule.

The increase to longevity pay for additional or overtime hours beyond the regular assignment for monthly employees will commence on December 1, 2016, pending Board approval of the MOU.

IUSD/O'Donovan
Board Agenda
November 15, 2016

Attachment

 
Financial Impact:
The cost of 3.7% increase on the salary schedule and 1.2% one-time off-schedule is $194,607 for the 2016-17 school year.
Recommended Motion:
Approve the Memorandum of Understanding between the Irvine Unified School District and the Administrative Assistants to the Principals for compensation and related benefits for 2016-17.

Actions:
Motion
Approve the Memorandum of Understanding between the Irvine Unified School District and the Administrative Assistants to the Principals for compensation and related benefits for 2016-17.

Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Approve the Memorandum of Understanding between the Irvine Unified School District and the Administrative Assistants to the Principals for compensation and related benefits for 2016-17.
Attachments:
MOU IAAP
23.f. Approval Authorizing the Execution and Delivery of a Second K-8 School Agreement with Heritage Fields El Toro, LLC
Rationale:
On July 21, 2011 IUSD and Heritage Fields El Toro, LLC (“Heritage Fields”) entered into a School Mitigation Agreement that provides for certain K-8 facilities, as well as certain high school facilities for students anticipated from proposed development within IUSD boundaries.  Pursuant to the School Mitigation Agreement, IUSD and Heritage Fields negotiated the first K-8 School Agreement and an Advance Funding Agreement which resulted in IUSD building IUSD’s Beacon Park K-8 School.  Pursuant to the Advance Funding Agreement, the construction costs incurred by IUSD to construct the Beacon Park K-8 School is essentially an interest bearing loan which is required to be repaid to IUSD within 60 days of the date of issuance for the building permit on the 3,600th Heritage Fields project unit.

Heritage Fields then presented IUSD with two 13 acre school sites for the next school to serve K-8 students.  On July 12, 2016, the Board accepted IUSD staff’s recommendation and selected “Site A” as the location for the second Heritage Fields School site, and approved the grade configuration for this next school as a K-8 School.  At that time, and based on enrollment projections and methodology set forth in the School Mitigation Agreement, it was believed that the second K-8 School would be needed by the fall of 2019.

Heritage Fields and IUSD have been discussing the potential need for the second K-8 School by the first day of the school year in 2018.  In order to allow for this construction schedule, on October 18th, the Board approved an Agreement Regarding Payment of Costs, whereby IUSD would manage the pre-construction phase of the second K-8 School Project and would hire C.W. Driver for such services (which services were also approved by the Board).  The Agreement Regarding Payment of Costs provides that Heritage shall reimburse IUSD for the costs incurred from such pre-construction services, as well as the costs associated with the preparation of designs/plans & specifications by PJHM Architects, and from Site A, site review services and fees necessary for obtaining approvals from the Department of Toxic Substances Control (DTSC), the California Department of Education (CDE) and the Division of State Architect (DSA).

Now, also pursuant to the School Mitigation Agreement, the District and Heritage Fields have negotiated a second K-8 School Agreement between the District and Heritage Fields, whereby Heritage Fields will deliver the second K-8 School Site and Heritage Fields will fund, and the District will build, the second K-8 School Project.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

Attachment

 
Recommended Motion:
Approve the execution and delivery of the Second K-8 School Agreement with Heritage Fields El Toro, LLC.
Actions:
Motion
Approve the execution and delivery of the Second K-8 School Agreement with Heritage Fields El Toro, LLC. Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Approve the execution and delivery of the Second K-8 School Agreement with Heritage Fields El Toro, LLC.
Attachments:
Second K-8 School Agreement
23.g. Resolution No. 16-17-25: Statutory School Fees ("Reportable Fees") Report for Fiscal Year 2015-16 - Roll Call
Rationale:
California law requires that the Board determine that all 2015-16 Reportable School Facility Fees, collections and expenditures have been received, deposited, invested and expended in compliance with the relevant sections of the Government Code Section 66000 et seq. and all other applicable laws. This information has been incorporated into the attached Reportable Fees Report. This document is then kept on file at IUSD's Facilities Office.

The IUSD legal counsel has reviewed and approved the attachments as to form.


IUSD/Fogarty/Okino
Board Agenda
November 15, 2016

Attachments
 
Recommended Motion:
Adopt Resolution No. 16-17-25, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2015-16.
Actions:
Motion
Adopt Resolution No. 16-17-25, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2015-16. Passed with a motion by Ira Glasky and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Adopt Resolution No. 16-17-25, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2015-16.
Attachments:
Reso No 16-17-25 Annual Report 2015-16.Attach1
Statutory School Fees "Reportable Fees" Report
23.h. CSBA Delegate Assembly Nominations 2017 (Region 15)
Rationale:
The Delegate Assembly is the primary policy-making body of the California School Boards Association. Delegates adopt the Association's legislative platform, take positions on other critical education issues, elect the officers and directors, and adopt changed to the bylaws. Delegate Assembly members also serve as the liaison between the region's board members and the regional director, to enhance communication and foster collegiality within the region.

In accordance with CSBA bylaws, Board nominations for representatives to the CSBA Delegate Assembly are to be accepted by CSBA until January 7, 2017. CSBA delegates serve two year terms beginning April 1. Those elected in 2017 will serve through March 31, 2019.  

Additionally, according to CSBA's Bylaws and Standing Rules when a district has reached or surpassed 30,000 ADA it is eligible to appoint one district board member to serve on CSBA's Delegate Assembly for a two-year term.

Member Brooks is serving in the first year of her third term which will expire March 31, 2017 (Nominated)
Member Wallin is serving in the first year of her seventh term which will expire March 31, 2017 (Appointed)


IUSD/Walker/Chavez
Board Agenda
November 15, 2016

 
Financial Impact:
Travel costs for Delegate Assembly meetings (two per year).
Recommended Motion:
For Board discussion and direction.  No additional direction required if not nominating additional Board Members.
Quick Summary / Abstract:
For Board discussion and direction.  No additional direction required if not nominating additional Board Members.
Minutes:
Item 23.h. CSBA Delegate Assembly Nominations 2017 (Region 15) was tabled, to be agendized for the December Board Meeting.
24. FACILITIES ITEMS OF BUSINESS
24.a. Resolution No. 16-17-26: Authorizing the Issuance of Irvine Unified School District Community Facilities District No. 04-1 (Northwood) Special Tax Refunding Bonds, Series A – Roll Call
Rationale:
Resolution No. 16-17-26 approves the issuance of Irvine Unified School District Community Facilities District No. 04-1 (Northwood) (“CFD 04-1”) Special Tax Refunding Bonds, Series A (the “04-1 Series 2016 Bonds”), in the principal amount of not to exceed $8,500,000, to refund the CFD 04-1 Special Tax Bonds, Series 2006 (the “Prior 04-1 Bonds”).

In order to provide funds to finance a portion of certain school facilities, CFD 04-1 issued $9,000,000 aggregate principal amount of Prior 04-1 Bonds pursuant to the Indenture, dated as of April 1, 2006, by and between CFD 04-1 and the Bank of New York Trust Company, N.A., as trustee.

CFD 04-1 has determined that it would be advantageous to refund the outstanding Prior 04-1 Bonds.

In order to provide funds to refund the outstanding Prior 04-1 Bonds, CFD 04-1 proposes to issue its 04-1 Series 2016 Bonds in the aggregate principal amount of not to exceed $8,500,000.

Based on conservative estimates, the refunding of the Prior 04-1 Bonds is projected to produce savings of approximately $1.9 million over the life of the bonds.

Adam Bauer, Chief Executive Officer of Fieldman, Rolapp & Associates will be at the meeting to provide a summary and answer any questions.  Documents (a) through (e) as referenced in the Resolution No. 16-17-26 are available upon request.


IUSD/Fogarty
Board Agenda
November 15, 2016

Attachment

 
Recommended Motion:
Acting as the legislative body of Community Facilities District No. 04-1, adopt Resolution No. 16-17-26 authorizing:
  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Actions:
Motion
Acting as the legislative body of Community Facilities District No. 04-1, adopt Resolution No. 16-17-26 authorizing:
  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Passed with a motion by Michael Parham and a second by Lauren Brooks.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Acting as the legislative body of Community Facilities District No. 04-1, adopt Resolution No. 16-17-26 authorizing:
  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Attachments:
Res No 16-17-26 CFD 04-1 Authority Refunding
24.b. Resolution No. 16-17-27: Authorizing the Issuance of Irvine Unified School District Community Facilities District No. 04-2 (Woodbury) Improvement Area A Special Tax Refunding Bonds, Series A – Roll Call
Rationale:
Resolution No. 16-17-27 approves the issuance of Irvine Unified School District Community Facilities District No. 04-2 (Woodbury) Improvement Area A Special Tax Refunding Bonds, Series A (the “04-2A Series 2016 Bonds”), in the principal amount of not to exceed $45,000,000 to refund the CFD 04-2 Special Tax Bonds, Series 2006 (the “Prior 04-2A Bonds”).

In order to provide funds to finance a portion of certain school facilities, CFD 04-2 issued $38,000,000 aggregate principal amount of Prior 04-2A Bonds pursuant to the Indenture, dated as of April 1, 2006, by and between CFD 04-2 and the Bank of New York Trust Company, N.A., as trustee.

CFD 04-2 has determined that it would be advantageous to refund the outstanding Prior 04-2A Bonds.

In order to provide funds to refund the outstanding Prior 04-2A Bonds, CFD 04-2 proposes to issue its 04-2A Series 2016 Bonds in the aggregate principal amount of not to exceed $45,000,000.

Based on conservative estimates, the refunding of the Prior 04-2A Bonds is projected to produce savings of approximately $6.7 million over the life of the bonds.

Adam Bauer, Chief Executive Officer of Fieldman, Rolapp  & Associates will be at the meeting to provide a summary and answer any questions. Documents (a) through (e) as referenced in the Resolution No. 16-17-27 are available upon request.


IUSD/Fogarty
Board Agenda
November 15, 2016

Attachment

 
Recommended Motion:

Acting as the legislative body of Community Facilities District No. 04-2, adopt Resolution No. 16-17-27 authorizing:

  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Actions:
Motion

Acting as the legislative body of Community Facilities District No. 04-2, adopt Resolution No. 16-17-27 authorizing:

  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement. Passed with a motion by Lauren Brooks and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:
Acting as the legislative body of Community Facilities District No. 04-2, adopt Resolution No. 16-17-27 authorizing:
  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Attachments:
Res No. 16-17-27 CFD 04-2 A Authority Refunding
24.c. Resolution No. 16-17-28: Authorizing the Issuance of Irvine Unified School District Community Facilities District No. 04-2 (Woodbury) Improvement Area B Special Tax Refunding Bonds, Series A – Roll Call
Rationale:
Resolution No. 16-17-28 approves the issuance of Irvine Unified School District Community Facilities District No. 04-2 (Woodbury) Improvement Area B Special Tax Refunding Bonds, Series A (the “04-2B Series 2016 Bonds”), in the principal amount of not to exceed $21,500,000, to refund the CFD 04-2 Special Tax Bonds, Series 2006 (the “Prior 04-2B Bonds”).

In order to provide funds to finance a portion of certain school facilities, CFD 04-2 issued $23,935,000 aggregate principal amount of Prior 04-2B Bonds pursuant to the Indenture, dated as of April 1, 2006, by and between CFD 04-2 and the Bank of New York Trust Company, N.A., as trustee.

CFD 04-2 has determined that it would be advantageous to refund the outstanding Prior 04-2B Bonds.

In order to provide funds to refund the outstanding Prior 04-2B Bonds, CFD 04-2 proposes to issue its 04-2B Series 2016 Bonds in the aggregate principal amount of not to exceed $21,500,000.

Based on conservative estimates, the refunding of the Prior 04-2B Bonds is projected to produce savings of approximately $4.7 million over the life of the bonds.

Adam Bauer, Chief Executive Officer of Fieldman, Rolapp & Associates will be at the meeting to provide a summary and answer any questions. Documents (a) through (e) as referenced in the Resolution No. 16-17-28 are available upon request.


IUSD/Fogarty
Board Agenda
November 15, 2016

Attachment

 
Recommended Motion:
Acting as the legislative body of Community Facilities District No. 04-2, adopt Resolution No. 16-17-28 authorizing:

  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Actions:
Motion
Acting as the legislative body of Community Facilities District No. 04-2, adopt Resolution No. 16-17-28 authorizing:

  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Passed with a motion by Michael Parham and a second by Lauren Brooks.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Quick Summary / Abstract:

Acting as the legislative body of Community Facilities District No. 04-2, adopt Resolution No. 16-17-28 authorizing:

  1. the Indenture;
  2. the Escrow Agreement;
  3. the Bond Purchase Agreement;
  4. the Representation Letter; and
  5. the Preliminary Official Statement.
Attachments:
Res No 16-17-28 CFD 04-2 B Authority Refunding
25. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
Minutes:
None.
26. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
Minutes:
None.
27. ADJOURNMENT
Actions:
Motion
Passed with a motion by Michael Parham and a second by Lauren Brooks.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Absent Sharon Wallin.
Minutes:
The meeting was adjourned at 8:47 p.m.
28. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
December 13, 2016

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
11/15/2016 5:02:00 PM ( Original )
AbsentPaul Bokota
PresentLauren Brooks
PresentIra Glasky
PresentMichael Parham
AbsentSharon Wallin
11/15/2016 5:31:00 PM
PresentPaul Bokota

The resubmit was successful.